HomeMy WebLinkAbout2006-06-08 - Council MinutesCITY OF CORCORAN
CITY COUNCIL MEETING
June 08, 2006
The Corcoran City Council met on June 8, 2006, at city hall in Corcoran,
Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs,
Councilor Lymangood, and Councilor Thomas. Also present were Administrator
Vergin, City Engineer Vander Top, City Attorney Carson, and Clerk Lindberg.
Mayor Cossette called the meeting to order at 7:00 p.m., followed by the Pledge of
Allegiance to the flag.
Agenda Approval
MOTION by Grabowski, seconded by Thomas, to approve the agenda with adding
agenda item 6.b. Discuss Foxline/Treeline /Trail Haven, moving Future Fire
Planning Committee to item 5.b., and moving Transportation Area Charges to item
6.a. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion
carried 5:0)
Open Forum
Greg Ebert — 6503 County Road 101 - expressed concern with the Long Term
Capital Improvement members' absenteeism and suggested appointing alternates
for the committee. Thomas told Ebert alternates would not work on the Long Term
Capital Improvement committee; consistent involvement is necessary. If members
need to be replaced that will be looked into.
Steve Kohnen — 23240 County Road 30 - requested the lifting of the four -ton limits
on the gravel roads. Engineer Vander Top suggested Mr. Kohnen contact Public
Works Director Meister regarding the weight limits.
Presentations / Requests:
Rogers Fire Department 2005 Annual Report, Chief Brad Feist
Rogers Fire Department Chief Feist presented an overview of the 2005 activity and
a three -year comparison, stating total service calls had increased significantly and
projected increases for future years as well. In 2005 the Rogers fire department
responded to 23 calls within Corcoran. Chief Feist reported using the new Rogers
public works building as a temporary second response building, the purchase of a
new fire engine, the planned addition of five fire fighters in 2007, and preparedness
training.
Future Fire Planning Committee - Long Term Commitment, Resolution No.
2006 -26
Lymangood reported the meeting of the four fire chiefs, the chiefs' support staff,
Medina police chief, Mayor Cossette, and himself in Hanover inspired the drafting
of Resolution No. 2006 -26 to provide efficient and cost effective present and future
fire protection services for Corcoran residents. The resolution resolves to support
the fire service providers, encourage daytime service personnel through incentives,
and reaffirmation each odd - numbered year.
Grabowski and Thomas commended Cossette and Lymangood for their
participation with the future fire planning committee.
MOTION by Lymangood, seconded by Cossette, to approve Resolution No. 2006-
26 supporting the fire departments that protect and serve the City of Corcoran.
Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion
carried 5:0)
Call to Order
Roll Call
Pledge of Allegiance
Agenda Approval
Open Forum
Presentations /Requests:
Rogers Fire Department
2005 Annual Report,
Chief Brad Feist
Future Fire Planning
Committee - Long Term
Commitment, Resolution
No. 2006 -26
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CITY COUNCIL MEETING
June 08, 2006
Staff was directed to query other communities regarding the incentives used to
promote daytime fire personnel.
Unfinished Business:
Transportation Area Charges, Stephanie Sari (Overtake Bluffs)
Administrator Vergin explained the Overlake Bluffs developer was asking to
reduce the transportation area fee of $2,000 per developable acre for the plat.
Engineer Vander Top recommended adhering to the Open Space Preservation
(OSP) area charges and the preliminary plat agreement. John Hassler and Peter
Tulkki were present to represent developer Stephanie Sari. Hassler and Tulkki
argued that with dedicating to the City of Corcoran 30 of the 61 acres (1,300 feet of
lake shore) as OSP, the construction of the trail, the park dedication fees, the traffic
due to the public park, and payment of the Rolling Hills Road deferred assessments
warrant the reduction of the area charges. Vander Top corrected an error in item
#22 of the preliminary plat approval; the payment of the deferred assessment in the
amount of $16,778 would be credited to the $91,540 area charges amount.
Thomas acknowledged the developer's rationale, but commented a deduction of
area charges would be double benefit to the developer who received additional
building rights in exchange for the OSP conditions.
Cossette stated consistency is the most important part of a council. Cossette was
concerned that deviation from the management plan may mean difficulty achieving
the long range planning goals. Cossette suggested naming rights of the park may be
a consideration.
Lymangood said it would be awkward to go back and address item #20 of the
preliminary plat agreement at this time; the concerns should have been considered
during the preliminary plat approval process. Lymangood voiced appreciation of
Sari's efforts, commitment, and patience during the planning of the Overlake
Bluffs development and would be very willing to entertain the naming of the park
in her behalf.
Hassler suggested an effort be made to determine all fees to be paid by a developer.
Vergin said the final plat would include the estimated costs determined by the
developer and city engineers.
Lymangood suggested the developer and staff meet to clear up questions regarding
agreement issues.
Discuss Foxline/Treeline/Trail Haven
Vander Top requested Council discussion of street improvement assessment
options for Foxline /Treeline/Trail Haven explaining the proposed options
presented at the May 25th Council meeting for paving of Foxline/Treeline or
Foxline /Treeline /Trail Haven would be an $8,000 assessment to the
Foxline/Treeline residents with both options. Further discussions regarding
assessment possibilities determined the Foxline/Treeline residents should carry
more of a burden for the paving of the collector road Trail Haven. The paving of
Trail Haven could result in a $4,000 assessment, using the 30/70 split established
Unfinished Business:
Transportation Area
Charges, Stephanie Sari
( Overlake Bluffs)
Discuss
Foxline / Treeline/Trail
Haven
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CITY COUNCIL MEETING
June 08, 2006
in past assessment actions, to all of the Foxline/Treeline lot equivalents. Vander
Top determined this issue could be repeated in Corcoran with eight other
neighborhoods and requested direction from Council regarding assessing collector
streets to abutting neighborhoods.
Lymangood and Thomas agreed there should be a written assessment policy by
Council to allocate the funding of street projects similar to the
Foxline/Treeline/Trail Haven.
Lymangood said the issues were:
Does the Council want to retain the 70/30 split funding of collector street and
30/70 for neighborhood street improvements?
Should the neighborhood streets abutting a collector street improvement be
assessed? And if so, should the assessment be 100 %, 50 %, or less?
How should funding the improvements be handled?
MOTION by Thomas, seconded by Grabowski, to continue the policy of the City
participating at 30% funding for neighborhood streets and that position be
articulated to the Foxline /Treeline neighborhood (per the direction to staff at the
May 25, 2006, meeting to send out a survey).
MOTION TO AMEND by Lymangood, seconded by Cossette, to approve the
paving of Foxline/Treeline streets with the City contributing 30% sweat equity to
the project and communicating to the neighborhood the City Council is undecided
on the funding of collector roads and an additional assessment may occur if and
when Trail Haven is improved.
Voting Aye to amend the motion: Cossette, Grabowski, Jacobs, Lymangood, and
Thomas. (Motion carried 5:0)
Voting Aye to approve the amended motion: Cossette, Grabowski, Jacobs,
Lymangood, and Thomas. (Motion carried 5:0)
Lymangood asked if the Council members would be willing to bond for future
street improvements.
Cossette would prefer to "pay as you go" with road rankings driving the
improvement schedule.
Pat Hank — 9425 Trail Haven Road — stated it would be beneficial to pave Trail
Haven and encouraged the Council to move forward with the project no matter
how much it costs.
Grabowski — suggested putting the graveling and paving street improvements
funding question on the ballot.
Thomas and Cossette — were in favor of a full assessment for abutting
neighborhoods for collector road improvements.
Jacobs — said residents should pay their share somehow and asked if there was a
way to refund money to the residents previously assessed for street improvements
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CITY COUNCIL MEETING
June 08, 2006
from future area charges.
Lymangood — favored a 50% assessment for abutting neighborhoods for collector
road improvements.
A Council workshop was scheduled for June 22, 2006, at 5:30 p.m. to discuss the
street improvement priority and assessment policy.
New Business:
Assessors Contract, October 2006 — September 30, 2007
MOTION by Grabowski, seconded by Thomas, to approve the City Assessors'
contract as presented.
Jacobs asked where the aerial photographs and other data was stored. Vergin
informed Jacobs the aerials are at City Hall and the books are at the assessors'
office. Lymangood stated the information is public information and would be
provided to the public upon request.
Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion
carried 5:0)
Consent Agenda
MOTION by Grabowski, seconded by Thomas, to approve Consent Agenda items
as presented:
8.a. May 11, 2006 Regular Council Minutes
8.b. Execution of Safe & Sober Agreement, Resolution No. 2006 -27
Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion
carried 5:0)
Claims as Presented
All Other Claims as Presented $48,100.55
MOTION by Cossette, seconded by Grabowski, to approve all other claims and
disbursements as presented. Voting Aye: Cossette, Grabowski, Lymangood,
Jacobs, and Thomas. (Motion carried 5:0)
Council and Staff Reports:
Nanning Commission, Grabowski
Grabowski reported the Planning Commission conducted a public hearing for the
preliminary plat for Oak Ridge Farms. There was an issue concerning access to one
of the lots and the commission asked for an easement between two properties for
access to the lot.
Grabowski said there was a public hearing for the United Properties' Southwest
Corcoran Business Park development. There was a lengthy discussion regarding
traffic, drainage, lights, storm water, paths, trees, and other issues. The application
by United Properties for the Corcoran Business Park was tabled to August 2006.
City Attorney Carson informed the Council that if they create a uniform special
assessment policy that is fair and treats similar properties similar, it will be
defendable. It is the dollar amount that may not be sustainable, such as a 100%
New Business:
Assessors Contract,
October 2006 —
September 30, 2007
Consent Agenda
Claims as Presented
All Other Claims as
Presented $48,100.55
Council and Staff
Reports:
Planning Commission,
Grabowski
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CITY COUNCIL MEETING
June 08, 2006
assessment for a collector road improvement.
Adjournment
MOTION by Thomas, seconded by Grabowski, to adjourn the meeting at 9:33
p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion
carried 5:0)
Bea Lindberg, Clerk/Trea
Adjournment