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HomeMy WebLinkAbout2006-05-25 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING May 25, 2006 The Corcoran City Council met on May 25, 2006, at city hall in Corcoran, Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Councilor Lymangood, and Councilor Thomas. Also present were Administrator Vergin, City Engineer Vander Top, Police Chief Schutte, Public Works Director Miester and Clerk Lindberg. Mayor Cossette called the meeting to order at 7:03 p.m., followed by the Pledge of Allegiance to the flag. Agenda Approval MOTION by Thomas, seconded by Grabowski, to approve the agenda with adding agenda item 12.d. Police Department Open House. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Police Chief Position - P. Sean Gormley Selection committee member Dennis Stieg explained the interview and negotiation process used to recommend Sean Gormley for the police chief position being vacated by retiring Chief Schutte. Following Stieg's introduction of Gormley and his family, Gormley thanked the committee and Chief Schutte for their recommendation. MOTION by Thomas, seconded by Grabowski, to authorize the hiring of P. Sean Gormley as Corcoran's Police Chief according to the letter of offer dated May 12, 2006, from Administrator Vergin. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Open Forum None. Grading Permit, Jim Reynolds Engineer Vander Top explained the City of Corcoran had received an application to pave the streets of 815` Place from the Maple Grove /Corcoran border to Ridge Court to meet city rural section standards and the Ridge Court cul -de -sac in the Appaloosa Woods neighborhood to meet private drive standards. Understanding that utility services have not been completed in this area, the residents requested the paving project meet minimal standards, would pay for the project themselves, and not expect special considerations when future utilities are completed. Vander Top recommended the project be approved with the eight conditions noted in the staff memo. Vander Top also noted condition #8 addressed the concern that future assessments would not be reduced by resident payment of this improvement project. Thomas questioned if the road maintenance would be the City of Corcoran's responsibility. Public Works Director Meister replied the road maintenance would be Corcoran's responsibility; currently the maintenance is contracted to Maple Grove. Lymangood asked if condition #8 would somehow carry over to the property. Vander Top stated the grading permit would be part of the address file at city hall. Jim Reynolds — a Maple Grove resident — stated condition #8 is understood and agreed to by all affected property owners. MOTION by Grabowski, seconded by Jacobs, to approve the grading permit with Call to Order Roll Call Pledge of Allegiance Agenda Approval Police Chief Position - P. Sean Gormley Open Forum Grading Permit, Jim Reynolds Page -1- CITY OF CORCORAN CITY COUNCIL MEETING May 25, 2006 direction to staff to discuss with Maple Grove any concerns or issues and contingent with Maple Grove being in agreement with the conditions. Lymangood asked if there was anything in writing from each of the property owners agreeing to condition #8 of the grading permit. Vander Top replied there was not. MOTION TO AMEND by Grabowski, seconded by Jacobs, to approve the grading permit with direction to staff to discuss with Maple Grove any concerns or issues, contingent with Maple Grove being in agreement with the conditions, and modify condition #8 to include an agreement that all property owners must sign an assessment waiver for future improvements. Voting Aye to amend the motion: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Voting Aye to approve the amended motion: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Road Improvement Petitions/ Street Maintenance Treeline / Foxline / Trail Haven Vander Top reported the neighborhood meeting included three options presented to the residents. These options were summarized as follows: Option #I — Paving Foxline Drive and Treeline Drive with a total estimated cost of $339,480 (City portion of 30% = $ 103,500 and an approximate assessed cost of $7,737 per property). Option #2 — Paving Foxline Drive, Treeline Drive, and Trail Haven Road from Treeline Drive to County Road 10 with a total estimated cost of $596,088 (City portion of 44% = $264,204 and an approximate assessed cost of $7,902 per property). Option #3 — Paving Foxline Drive, Treeline Drive, and Trail Haven Road from County Road 30 to County Road 10 with a total estimated cost of $1,023,768 (City portion of 52% = $532,044 and an approximate assessed cost of $7,450 per property). Vander Top explained the percentages were determined using lot equivalents and the road assessment policy of the city paying 30% of local roads and 70% of collector roads. Vander Top presented possible financing tools for the project which included using present and future State Aid funds and future rural transportation fees. Grabowski asked what the consensus of the affected residents was. Vergin said of the 22 residents present at the neighborhood meeting 18 were in favor of option #3; there are 44 — 46 property owners in all. Thomas did not see how the City of Corcoran would be able to afford using $500,000 of present and future State Aid funds and future rural transportation fees to pave this one project when there are several roads in Corcoran needing improvement and deviates from past policy of road improvements. Road Improvement Petitions /Street Maintenance Treeline /Foxline / Trail Haven Page -2- CITY OF CORCORAN CITY COUNCIL MEETING May 25, 2006 Grabowski suggested phasing the project over a three year period. Vander Top said that phasing could be done, but the cost of the project may increase if not able to share materials from one area to another and upfront costs would escalate. Rob Holmgren — 8919 Foxline Drive — stated 28 residents said yes to option #3, 5 people were neutral or undecided, and 11 said no to the paving project and confirmed the numbers are reflective of residents and not lot equivalents. Lymangood felt the finances are important but manageable; the emphasis should be on the desires of the neighborhood and the people that live there. Lymangood suggested a certified mailing to each property owner detailing option #1, #2, and #3 and asking for yes or no vote on each, using the results to color code the map with the survey answers. Grabowski suggested a feasibility study would be warranted considering the support for the project. Pat Hank — 9425 Trail Haven Road — thanked the Council for listening to the views of the residents and would like to see the project moved forward, but can understand the multiple lot owners' concerns. Vander Top estimated a feasibility report would cost approximately $4,000. Debby Bisbee — 21540 Treeline Drive — stated the gravel roads have damaged the residents' automobiles. Lymangood questioned if the County Road 19 project increased the traffic on Trail Haven Road, would construction on Trail Haven Road affect the traffic flow through Corcoran due to the County Road 19 project, and is Grove Nursery violating the traffic agreement. Thomas would like the questions answered before spending $4,000 on a feasibility study. After further discussion, the following motion was made: MOTION by Thomas, seconded by Grabowski, to direct staff to send a survey for feedback from all affected residents counted by lot equivalents and property owner (non- respondents will not be counted), to examine County Road 19 project traffic issues, enforcement of Grove Nursery traffic directed to County Road 30, and suggest financing options. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Rush Creek Boulevard Vander Top reported the Rush Creek Boulevard residents did not want to proceed with the improvements at this time and withdrew the petition. No action was required for this agenda item. Rush Creek Boulevard Street Maintenance Report, PW Superintendent Meister Street Maintenance Public Works Director Meister presented a summary of the existing gravel levels Report, PW on the gravel roads in Corcoran showing all the roads are below the minimum Superintendent Meister Page -3- CITY OF CORCORAN CITY COUNCIL MEETING May 25, 2006 standard of 12 inches for 7 -ton roads. Meister expressed concern with the condition of Bechtold and Strehler Roads. Meister reported a Greenfield traffic count on Pioneer Road of 1280 cars within a 24 -hour period. MOTION by Thomas, seconded by Grabowski, to direct staff to send a letter signed by Mayor Cossette to the Hennepin County engineers requesting reimbursement for the wear and tear on Corcoran's roads due to the County 19 project detoured traffic. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) MOTION by Lymangood, seconded by Thomas, to create a sub - committee consisting of two council members, three star members, and four members of the community to report back to the Council within 120 days on proposed long term plans for the city streets. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) When asked by Meister what other information the Council would be interested in receiving; Lymangood replied traffic counts, funding options, and prioritization. Cossette added cost to the list. Consent Agenda MOTION by Grabowski, seconded by Thomas, to approve Consent Agenda items as presented: 8.a. April 27, 2006 Regular Council Minutes 8.b. April 27, 2006 Goals & Objectives Workshop Minutes 8.c. Renewal of 2006 -2007 Liquor & Tobacco Licenses, Resolution No. 2006 -24 Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Claims as Presented Escrow Claims (Fund #500) $1.857.00 MOTION by Cossette, seconded by Grabowski, to approve Fund #500 Escrow claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) Consent Agenda Claims as Presented Escrow Claims (Fund #500) $1,857.00 Building Inspection Claims (Fund #405) $4.640.70 Building Inspection Lymangood asked if there were any building inspection claims regarding siding. Claims (Fund #405) Staff did not know if there were any siding permits included in the billing received $4, 640.70 for completed building inspection permits. MOTION by Cossette, seconded by Thomas, to approve Fund #405 Building Inspection claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) MOTION by Lymangood, seconded by Thomas, to pull all siding claims out for the next Council meeting. Voting Aye: Lymangood and Thomas. Voting Nay: Jacobs, Cossette, and Grabowski. (Motion failed 2:3) Vergin reported the HRUA legal and engineering costs included in the listing at the last meeting did not include any Maclntyre invoices and legal costs time line began in 2001 when work began on the Rolling Hills Road properties. All Other Claims as Presented $85,680.07 MOTION by Cossette, seconded by Grabowski, to approve all other claims and disbursements as presented. Voting Aye: Cossette, Grabowski, Lymangood, All Other Claims as Presented $85, 680.07 Page -4- CITY OF CORCORAN CITY COUNCIL MEETING May 25, 2006 Jacobs, and Thomas. (Motion carried 5:0) UNFINISHED BUSINESS ISTS Control to Hennepin County, Resolution No. 2006 -25 Vergin explained Hennepin County's Duane Hudson met with herself and Clerk Lindberg to discuss information regarding the abatement of the ISTS control by the City, permitting process, Corcoran's maintenance program, certificates of non- compliance, monitoring mitigation plans for "other" systems, law suits, and the process regarding Hennepin County's taking over. Based on the information from that meeting, Resolution No. 2006 -25 relinquishing ISTS control to Hennepin County was prepared and presented to Council for approval. MOTION by Grabowski, seconded by Lymangood, to approve Resolution No. 2006 -25. Voting Aye: Lymangood, Jacobs, and Grabowski. Voting Nay: Cossette and Thomas. (Motion carried 3:2) Service Contract with City of Medina, Water & Sewer Services Vander Top explained a draft agreement between the cities of Medina and Corcoran was included in the evening's packet for the Council's review. Financial planning is presently being worked on with the City's Financial Advisor Paul Donna and Joanne Foust of Municipal Development Group to identify costs relating to the business park proposal. Vander Top said more information would be presented to Council in June 2006. Lymangood was concerned with Medina directly charging Corcoran residents for services as reflected in the draft agreement and if electronic read meters are required by ordinance. Staff will report back to Council with options regarding the concerns. NEW BUSSINESS Financial Statements Ending April 30, 2006 Vergin explained the budget analysis ending April 30, 2006, showing an annual anticipated $86,000 of revenues exceeding expenses. Vergin answered several questions from the Council and explained the cash balances report. Council and Staff Reports: Fire Committee Meeting, Cossette/Lymangood Cossette reported he and Lymangood had attended a meeting with the four fire department chiefs. Factors affecting the ISO ratings, auto start, ten -year placement of fire buildings based on population, and daytime volunteer business incentives were some of the items discussed. Lymangood suggested the City of Corcoran should provide a statement of goals and be committed to alter ordinances to assist in fire delivery and facilitate better incentives to businesses to supply volunteer fire fighters. Parks & Trails Commission, Lymangood Lymangood reported the Parks and Trails Commission discussed park signage, rents, maintenance responsibilities, and handicap access within the parks complex. Maple Grove Water Agreement Status Maple Grove Water Vander Top reported on the meeting between Corcoran and Maple Grove staff. Agreement Status UNFINISHED BUSINESS ISTS Control to Hennepin County, Resolution No. 2006 -25 Service Contract with City of Medina, Water & Sewer Services NEW BOSSINESS Financial Statements Ending April 30, 2006 Council and Staff Reports: Fire Committee Meeting, Cossette /Lymangood Parks & Trails Commission, Lymangood Page -5- CITY OF CORCORAN CITY COUNCIL MEETING May 25, 2006 Corcoran will be receiving a draft water agreement from Maple Grove shortly. Corcoran staff would like to include the draft water agreement with the Hedgestone plat for Council review in June 2006. Police Department Open House Police Department Open Vergin announced the Police Department Open House will be held on Saturday, House June 3, 2006, from 11:00 a.m. to 2:00 p.m. and a 1:00 p.m. presentation in honor of Chief Schutte had been planned. Cossette reported the closed meeting held at 6:00 p.m. was to conclude the city administrator's performance review by approving the 2006 salary adjustment. Adjournment MOTION by Thomas, seconded by Grabowski, to adjourn the meeting at 10:35 p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion carried 5:0) Bea Lindberg, Clerk/Treasurer Adjournment