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Home My WebLink About2006-02-23 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING February 23, 2006 The Corcoran City Council met on February 23, 2006, at city hall in Corcoran, Call to Order Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Councilor Lymangood, and Councilor Thomas. Also present were Administrator Roll Call Vergin, Clerk Lindberg, City Engineer Vander Top, and City Attorney Carson. Mayor Cossette called the meeting to order at 7:00 p.m., followed by the Pledge of Pledge of Allegiance Allegiance to the flag. Jacobs handed out a copy of Dayton's 2005 fee schedule, MN Rule 1300.0160 Subp. 8, MN Statute Chapter 462 Subd. 15., MN Statute Chapter 462 Subd. 4., and MN Statute Chapter 462 Subd. 4a. to the Council, staff, and audience as information pertaining to fee schedules to be addressed later in the meeting. Agenda Approval MOTION by Grabowski, seconded by Thomas, to approve the agenda with moving item 10.a. 2006 Fee Schedule, Resolution No. 2006 -10 to follow 8.d. All Other Claims as Presented and adding 12.b. Administrator Report. Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Open Forum None. Agenda Approval Open Forum Sale of Equipment Bonds (CIP), Resolution No. 2006 -08 Sale of Equipment Bonds Thomas Pfannenstiel of Northland Securities was present to address the $500,000 (CIP), Resolution No. General Obligation Equipment Certificates bond sales. Administrator Vergin 2006 -08 explained the bonding would be structured as a seven year issue at 3.8% interest through 2012 and 4.1% interest starting 2013 recognizing a true interest rate of 3.89% over the life of the bond issue. The non - callable bonds were also structured to maintain an annual debt requirement not to exceed a 7% growth each year. MOTION by Lymangood, seconded by Grabowski, to adopt Resolution No. 2006- 08 Awarding the Sale of $500,000 G.O. Equipment Certificates to Farmers State Bank of Hamel and Bankwest of Rockford as presented. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Hanover Annual Fire Department Report, Chief Tracey Franke Hanover Annual Fire Chief Franke summarized the 2005 year end report provided in the evening's Department Report, Chief packet. The 2006 fire protection billing from the Hanover Fire Department will be Tracey Franke 3% lower than the 2005 cost. Franke was willing to discuss the restructuring of fee calculations and was receptive to assisting the City of Corcoran with long term planning for future fire protection. Consent Agenda MOTION by Thomas, seconded by Grabowski, to approve Consent Agenda item: a. January 26, 2006, Regular Council Minutes Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) 2005 Year End Financial Reports (partial) Thomas expressed a desire to see a quarterly cash flow statement for the City of Corcoran. He will work with Vergin to develop the report. Consent Agenda Page -1- CITY OF CORCORAN CITY COUNCIL MEETING February 23, 2006 MOTION by Grabowski, seconded by Thomas, to approve Consent Agenda item: b. 2005 Year End Financial Reports (partial) Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Dayton Lions Gambling License, Resolution No. 2006 -09 MOTION by Grabowski, seconded by Thomas, to approve Consent Agenda item: c. Dayton Lions Gambling License, Resolution No. 2006 -09 with removing the word "from" from the end of the second paragraph. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Approval of Claims: Escrow Claims (Fund #500) $120.00 MOTION by Grabowski, seconded by Lymangood, to approve Fund #500 Escrow claims as presented. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Building Inspection Claims (Fund #405) $1,914.40 MOTION by Lymangood, seconded by Thomas, to approve Fund #405 Building Inspection claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) HRUA Related Claims $83.33 MOTION by Thomas, seconded by Lymangood, to approve HRUA related claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Abstained: Jacobs. (Motion carried 4:0 with I abstention) All Other Claims as Presented $103,277.04 MOTION by Grabowski, seconded by Lymangood, to approve all other claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5 :0) 2006 Fee Schedule, Resolution No. 2006 -10 Attorney Carson reported the adoption of certain fees that are expected to exceed an annual accumulative total of $5,000, such as zoning and subdivision, must be approved by ordinance. Carson also recommended the penalty for work done without a permit be changed from 5 times the permit to 2 times the permit. It was also determined the sanitary code fees should be adopted by ordinance. Lymangood suggested changing the wording of the penalty fee for work performed without a permit to: Work performed without a permit will be charged a fee equal to two times the required permit fee. Additional fees and fines may be imposed including possible criminal prosecution as described in Chapter 50 of the City Code when adopting the zoning, subdivision, and sanitary code fees by ordinance. MOTION by Lymangood, seconded by Thomas, to approve the 2006 Fee Schedule excluding the septic fees and changing the False Alarm Fire Emergency fee to no charge for the first false alarm. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Jacobs questioned the Site Inspection Fee of $100 added to the Septic Permits and Approval of Claims: 2006 Fee Schedule, Resolution No. 2006 -10 Page -2- CITY OF CORCORAN CITY COUNCIL MEETING February 23, 2006 Fees schedule and the propriety of collecting this fee when it was not included on the prior fee schedules. Carson agreed a fee should not be collected if it is not included in the adopted fee schedule, but it would not be beneficial to correct past collection of this fee since the services had been provided. MOTION by Cossette, seconded by Thomas, to hold a public hearing to receive comment on adopting by ordinance those fees pursuant to MN Statute Chapter 462 for March 9, 2006. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) PARKS & TRAILS BUSINESS Liaison Report Cossette reported the Parks & Trails Commission reviewed the Rush Creek Meadows preliminary plat application with a discussion regarding which side of Cain Road the on -road trail should be located, approved the Open Space Preservation plat for the Overlake Bluffs development as presented, recommended changes to the ball field lease agreement with the Rockford School District, and identified a trailhead location along County Road 19. Attorney Carson left the meeting. (8:50 p.m.) Adopt Revised Park & Trail Map — Identify Trailhead Search Area MOTION by Grabowski, seconded by Lymangood, to approve the revised Park & Trail map as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) UNFINISHED BUSINESS Set Goals and Objectives Workshop The Goals and Objectives Workshop was set for 5:30 p.m. on March 9, 2006. Charmaine Schodde of 9605 County Road 101 volunteered her services to facilitate the workshop meetings. County Road 101 Utility Easements Engineer Vander Top reviewed the easement cost proposal offered by the City to the affected residents. The City has offered a $3 per SF for permanent easement outside of wetlands or setbacks, $1 per SF for permanent easement inside of wetlands or setbacks, and $.20 per SF for temporary easements for the gravity sewer trunk line. Vander Top reported some residents had indicated $2 to $2.25 for all permanent easements would be acceptable with no mention of the temporary easement value. Other residents were concerned the cost to hook up would not be greater than their property's easement payment. Vander Top offered the option of utilizing an appraiser to establish a fair market value for the necessary easements to complete the project. Following a discussion regarding the possible options, the Council requested the following information: • The change in the City revenue for property assessed at $250,000 an acre. • A quote for an appraisal of the easements. • The cost for a Hedgestone only force main. • An estimation of a condemnation cost. • Ask Hennepin County if a County Road 101 forced main would be an option. PARKS & TRAILS BUSINESS Liaison Report Adopt Revised Park & Trail Map — Identify Trailhead Search Area UNFINISHED BUSINESS Set Goals and Objectives Workshop County Road 101 Utility Easements Page -3- CITY OF CORCORAN CITY COUNCIL MEETING February 23, 2006 • Clarification if the City is obligated to supply sewer and water services to Hedgestone. NEW BUSINESS Loren Kohnen reported March 30th had been set as a proposed date for a self -paid get together dinner for the council members, commissioners, staff, and spouses /or guest. Kohnen and Administrator Vergin will work together to plan the event. COUNCIL AND STAFF REPORTS Corcoran Charter Commission, Lymangood Lymangood reported the Charter Commission is updating the prior charter. The revisions are needed to comply with current State law and will allow for future charter amendment procedures. Administrator Report Vergin said the deadline for newsletter information would be February 24th, Police Chief Schutte extended his resignation until June 30th, and the City open house has been scheduled for June 3`d. Adjournment MOTION by Grabowski, seconded by Thomas, to adjourn the meeting at 10:10 p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion carried 5:0) Bea Lindberg, Clerk/Treasur NEW BUSINESS COUNCIL AND STAFF REPORTS Corcoran Charter Commission, Lymangood Administrator Report Adjournment