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Home My WebLink About2006-02-09 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING February 09, 2006 The Corcoran City Council met on February 09, 2006, at city hall in Corcoran, Call to Order Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Councilor Lymangood, and Councilor Thomas. Also present were Administrator Roll Call Vergin, Clerk Lindberg, City Engineer Vander Top, Planner Sarah Schield of Landform, and City Attorney Carson. Mayor Cossette called the meeting to order Pledge of Allegiance at 7:00 p.m., followed by the Pledge of Allegiance to the flag. Agenda Approval MOTION by Lymangood, seconded by Grabowski, to approve the agenda with moving item 6. Consent Agenda and 8. Claims as Presented to the end of the agenda and adding 11.e. Update on Corcoran Charter Commission. Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Open Forum Patrick Hank- 9425 Trail Haven Road said he appreciated the opportunity to speak at the last meeting and commended the Council for listening even if the citizens had opposing opinions. Agenda Approval Open Forum Sale of Eq uipment Bonds (CIP), Resolution No. 2006 -04 Sale of Equipment Bonds Paul Donna of Northland Securities was present to address the $500,000 General (CIP), Resolution No. Obligation Equipment Certificates bond sales. Donna recommended the financing 2006 -04 be privately placed with Farmers State Bank of Hamel and Bankwest of Rockford at 4% for nine years with principal payments structured to maintain a level annual debt requirement from the City. Donna also presented a spreadsheet showing the past, current, and future annual amortization of the capital equipment debt service. Cossette was concerned the principal balance of the final years of future debt expense will continue to escalate. Donna explained the larger principal payments at the end of the financing are needed to maintain a level annual City levy. Lymangood had concern with a nine year term for equipment, even though the equipment life was longer, and the increased interest expense. Several financing options were discussed including seven year financing and an annual increase of 4% in debt payments. Jacobs was not sure how it all worked together, but would like to see more options. MOTION by Thomas, seconded by Grabowski, to adopt Resolution No. 2006 -05 Awarding the Sale of $500,000 G.O. Equipment Certificates to Farmers State Bank of Hamel and Bankwest of Rockford as presented. Voting Aye: Grabowski and Thomas. Voting Nay: Lymangood, Jacobs, and Cossette. (Motion fails 2:3) Lymangood and Cossette consented to discuss the financing with Administrator Vergin and Paul Donna via a conference call at 2:00 p.m. on Friday, February 10, 2006, and would come back with a proposal at the next Council meeting. Closed Session —HRUA Appeal Decision Closed Session — HRUA Attorney Carson explained the Council would be going into executive session to Appeal Decision review and discuss the Court of Appeal decision handed down on February 7, 2006, affirming the summary judgment granted in February 2005 in the case of Corcoran versus HRUA, Wigen, and Schmid enforcement action. Meeting was adjourned at 7:55 p.m. Page -1- CITY OF CORCORAN CITY COUNCIL MEETING February 09, 2006 Meeting was reconvened at 8:17 p.m. Attorney Carson reported the executive session discussed the February 7, 2006, Court of Appeal's decision to uphold the February 2005 order which affirmed Corcoran's order of April 3, 2003, directing HRUA, Wigen, and Schmid to comply with the City Code regarding the septic systems owned by Wigen and Schmid. (Attorney Carson left the meeting.) UNFINISHED BUSINESS Ordinance Update — Ord. No. 231— Zoning Planner Schield explained the proposed changes made to the ordinance tabled from the previous meeting to obtain additional information regarding agricultural preserve designation per Council's directions. Cossette questioned the State Statute 473H.04 Subd. 2 describing the ending of eligibility for agricultural preserve. MOTION by Lymangood, seconded by Thomas, to adopt Ordinance No. 231 with changing the word "was" to "is" and the deletion of "(i.e. variation)" in Section 1040.020 item B.1. and Section 1040.030 item B.1. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Summary Publication, Resolution No. 2006 -06 MOTION by Lymangood, seconded by Thomas, to approve Resolution No. 2006- 06 Summary Publication of Ordinance No. 2006 -226, 2006 -231, and 2006 -228. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) (Planner Schield left the meeting.) Engineering Standard Updates Engineer Vander Top presented recommended changes to the City's design standards including widths and gravel depths of shared and private driveways, driveway aprons, wetland buffer signage, mailbox design, as -built requirements for infrastructure, and etc. MOTION by Lymangood, seconded by Grabowski, to approve the recommended engineering standard updates with the private driveway plate noted as a recommended standard and not a City requirement. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) NEW BUSINESS Council Goals and Objectives Cossette mentioned the Public Works facility was not included in any of the council member's goals and objectives. Cossette recommended setting a workshop to establish a meaningful, achievable goals list for 2006. A date and time for the Goals and Objectives workshop will be set at the February 23, 2006, meeting. Council members were directed to contact Administrator Vergin with any changes or deletions from the individual council member's goals list. Vergin was directed to supply the current goals and objective lists to all the City's commissioners. Chief Schutte's Recognition It was recommended the City coordinate an Open House to recognize Chief Schutte's contribution to the City of Corcoran. Staff will make the preliminary arrangements. UNFINISHED BUSINESS Ordinance Update — Ord. No. 231— Zoning Summary Publication, Resolution No. 2006 -06 Engineering Standard Updates NEW BUSINESS Council Goals and Objectives Chief Schutte 's Recognition Page -2- CITY OF CORCORAN CITY COUNCIL MEETING February 09,2006 2006 Fee Schedule, Resolution No. 2006 -07 Jacobs handed out a copy of Minnesota Rules 1300.0160 Subpart 1. stating "Fees established by the municipality must be adopted by ordinance...." and Subpart 8. regarding "work commencing before permit issuance ". Vergin said the City's fee ordinance was written to allow adoption of fees by resolution. MOTION by Grabowski, seconded by Jacobs, to table the 2006 Fee Schedule. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) COUNCIL AND STAFF REPORTS Representative Joyce Peppin Meeting, Lymangood Lymangood reported the discussions at the meeting concerning the northwest transportation issues included a constitutional amendment dedicating a portion of vehicle sales tax to transportation solutions, a demand for improved services, and a greater need for improvement than available funds. Wastewater Commission, Cossette Cossette reported the Wastewater Commission discussed the septic variance application for lot number eight of the Rush Creek Meadow development, a septic problem at 19800 Olde Sturbridge Road, and Loren Kohnen's appointment to the steering committee for the Minnesota Pollution Control Agency. County Road 116 Status Update, Engineer Vander Top Vander Top expected the MnDot speed study for County Road 116 and 10 to commence by the end of February. Spring Newsletter Topics, Administrator Vergin Vergin included a topic list for the Spring Newsletter in the meeting's packet stating the deadline for any additional articles would be February 24th with the final draft presented at the March 9th meeting for Council approval. Council added the survey results from the last newsletter and HRUA appeal results to the topic list. Update on Corcoran Charter Commission Lymangood said the Charter Commission will be meeting February 13, 2006. The Charter Commission will be reviewing the current charter language and providing a provision for charter amendments. Approval of Claims MOTION by Grabowski, seconded by Lymangood, to approve claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Consent Agenda MOTION by Thomas, seconded by Grabowski, to approve Consent Agenda items: b. January 12, 2006, Finance Workshop Minutes c. Procedure for Access to Public Data (Revised) d. Electronic Communications Policy (Revised) f. Road Maintenance / Material Bids, Resolution No. 2006 -05 Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) 2006 Fee Schedule, Resolution No. 2006 -07 COUNCIL AND STAFF REPORTS Representative Joyce Peppin Meeting, Lymangood Wastewater Commission, Cossette County Road 116 Status Update, Engineer Vander Top Spring Newsletter Topics, Administrator Vergin Update on Corcoran Charter Commission Approval of Claims Consent Agenda Page -3- CITY OF CORCORAN CITY COUNCIL MEETING February 09, 2006 January 12, 2006, Regular Council Minutes MOTION by Thomas, seconded by Grabowski, to approve the January 12, 2006, regular council minutes with changing "Planning Commission" to "Home Occupation Commission" in the fourth paragraph on page 2. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) January 12, 2006, Regular Council Minutes January 19, 2006, Pavement Management Notes January 19, 2006, MOTION by Thomas, seconded by Lymangood, to approve the January 19, 2006, Pavement Management Pavement Management Notes with changing "benefit at a higher amount would Notes most likely be difficult to show benefit" to "higher assessment amount would most likely be difficult to substantiate" in the Assessment Policy notes and "70/30 split for assessments" to "70/30 split for local road assessments; 30/70 split for collector road assessments" in the Direction notes. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Adjournment MOTION by Grabowski, seconded by Thomas, to adjourn the meeting at 10:02 p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion carried 5:0) Bea Lindberg, Clerk/Treasurt Adjournment Page -4-