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Home My WebLink About2006-01-12 - Council Minutes - Part 1CITY OF CORCORAN CITY COUNCIL MEETING January 12, 2006 The Corcoran City Council met on January 12, 2006, at city hall in Corcoran, Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Councilor Lymangood, and Councilor Thomas. Also present were Administrator Vergin, Clerk Lindberg, City Engineer Vander Top, Police Chief Schutte, Public Works Director Meister, and City Attorney Carson. Mayor Cossette called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the flag. Agenda Approval MOTION by Thomas, seconded by Grabowski, to approve the agenda with adding 121 Joyce Peppin's Letter, 131 Parks and Trails Commission report, 13.g. Planning Commission report, 131. Wastewater Commission report, and moving agenda item 12.c. to Th. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Call to Order Roll Call Pledge of Allegiance Agenda Approval Open Forum Open Forum Bill Katter of United Properties asked the Council to establish policies that encourage development by using assessments and sharing the cost of infrastructure improvements with the developers. Consent Agenda MOTION by Grabowski, seconded by Thomas, to approve consent agenda as presented: 5.a. December 5, 2005 Truth in Taxation Hearing Minutes 5.b. December 8, 2005 Regular Council Minutes 5.c. Set Local Board of Review, April 13, 2006 5.d. AUAR for SW District — Final Adoption Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Approval of Claims: Escrow Claims (Fund #500) MOTION by Thomas, seconded by Grabowski, to approve the Fund #500 Escrow claims as presented. Cossette asked for a roll call vote. Lymangood -Aye, Grabowski -Aye, Thomas - Aye, Jacobs -Nay, Cossette -Aye. (Motion carried 4:1) Consent Agenda Approval of Claims: Escrow Claims (Fund #500) Building Inspection Claims (Fund #405) Building Inspection MOTION by Thomas, seconded by Grabowski, to approve the Fund #405 Claims (Fund #405) Building Inspection claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) HRUA Related Claims HRUA Related Claims MOTION by Cossette, seconded by Thomas, to approve the HRUA claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Jacobs abstained. (Motion carried 4:0 with 1 abstention) All Other Claims as Presented All Other Claims as MOTION by Grabowski, seconded by Thomas, to approve all other claims as Presented presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. Page -1- CITY OF CORCORAN CITY COUNCIL MEETING January 12, 2006 (Motion carried 5:0) Acceptance of Chief Schutte Resignation Chief Schutte announced he would be retiring as of April 30, 2006. The Council thanked Schutte for the many years of service to the City. Pay Equity Compliance Report, (George Gmach) Gmach presented a review of the pay equity compliance requirements for the State of Minnesota. Gmach referenced one employee that fell within a gray area of the compliance report, but recommended no action at this time, as the city does meet the compliance test. MOTION by Thomas, seconded by Grabowski, to authorize Mayor Cossette to sign the Pay Equity Report as submitted by George Gmach. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) HOME OCCUPATION BUSINESS Savoie, Resolution No. 2006 -01 Terry Savoie had submitted a Conditional Home Occupation License application to allow the continuation of operating a business to manufacture small storage sheds at 21801 Homestead Trail. The Home Occupation Commission recommended denial of the license as incompatible with the residential neighborhood. MOTION by Thomas, seconded by Lymangood, to approve Resolution No. 2006- 01 denying the Conditional Home Occupation License to Terry Savoie with changing the word "dense" to "surrounding" in the final sentence and adding: "CONDITIONS: 1. -The City has deferred — enforcement -to give the resident-six- months from December 1, 2005, to cease operations. 2. No signage is allowed. 3. No acceleration of the business allowed for the next six months." Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) 2006 CONSULTANT FEES Landform (Planning) Stephen Johnston of Landform presented the proposed rate increase for 2006 offering several options. Johnston offered a single rate option of $113 for City Planner Lindahl or a dual rate of $84 for City business and $140 for applicants. Other options discussed included reducing the Planner's hours at City Hall, diverting more hours to a Planner II at a lower rate, and processing all code amendments at one time of the year. Staff was directed to consider the options discussed and make recommendations to the Council at the next meeting. Council also requested the 2004 billing summary from Landform. Bonestroo (Engineering) Engineer Vander Top of Bonestroo presented the proposed rate increase for 2006. Although the overall rate would increase by 5.1 %, the proposed 2006 hours would be shifted and decreased to maintain an annual expenditure for engineering services that would be comparable to the 2005 expenditure. MOTION by Grabowski, seconded by Thomas, to approve the 2006 rate schedule for Bonestroo's engineering services. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Acceptance of Chief Schutte Resignation Pay Equity Compliance Report, (George Gmach) HOME OCCUPATION BUSINESS Savoie, Resolution No. 2006 -01 2006 CONSULTANT FEES Landform (Planning) Bonestroo (Engineering) Page -2- CITY OF CORCORAN CITY COUNCIL MEETING January 12, 2006 Carson, Clelland & Schreder (Legal) Attorney Carson stated the Carson, Clelland & Schreder 2006 rates for both civil and criminal prosecution work would not increase and there would be a two hour maximum charge for attending Council meetings. MOTION by Grabowski, seconded by Thomas, to approve the 2006 rate schedule for Carson, Clelland & Schreder legal services. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Attendance of Contracted Staff In the past, the intent was to have contracted staff attend one City Council meeting per month; however, this does vary depending on the agenda content. Lymangood suggested that when a meeting is called the council should at that time identify which contracted staff should be in attendance. No action was taken. Annual Organization: Commission Appointments MOTION by Thomas, seconded by Lymangood, to approve Loren Kohnen and Matt Faue as regular Planning Commission members for three year terms expiring December 2008 with Dennis Stieg and Rachel Tessmer as alternate members for one year terms expiring December 2006. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) MOTION by Grabowski, seconded by Thomas, to approve Craig Brolin, Liane Laddusaw, and Chad Robran as regular Parks and Trails Commission members for three year terms expiring December 2008 with Joan Parks as alternate member for a one year term expiring December 2006. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to approve Ken Kluck and Greg Ebert as regular Wastewater Commission members for three year terms expiring December 2008, Omar Olson as a regular member to fill Steve Kobnen's seat with a term expiring December 2007, and Steve Kohnen and Joan Parks as alternate members for one year terms expiring December 2006. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) MOTION by Lymangood, seconded by Grabowski, to approve Councilor Thomas as regular Home Occupation member from the Council for a two year term expiring December 2007 with Councilor Jacobs as alternate Councilor for a one year terms expiring December 2006, Greg Ebert as regular Home Occupation member from the Planning Commission with a two year term expiring December 2007 and Matt Faue as alternate Commissioner for a one year term expiring December 2006, and Steve Kohnen as alternate resident member for a one year term expiring December 2006. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) MOTION by Lymangood, seconded by Grabowski, to table the Public Works Facility Task Force appointments until the Council's 2006 Goals and Objectives meeting. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Carson, Clelland & Schreder (Legal) Attendance of Contracted Staff Annual Organization: Commission Appointments Page -3- CITY OF CORCORAN CITY COUNCIL MEETING January 12, 2006 2006 Appointments, Resolution No. 2006 -02 MOTION by Grabowski, seconded by Thomas, to approve Resolution No. 2006- 02 with the deletion of item #16. Public Works Facility Task Force Appointments. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) (Lymangood abstained on item #25. Official Depositories.) UNFINISHED BUSINESS CIP — Equipment Plan Administrator Vergin reviewed the CIP Equipment Plan for the next two years and asked for the authority to proceed with financing. MOTION by Lymangood, seconded by Thomas, to authorize proceeding with financing of the CIP Equipment Plan for the years of 2006 and 2007. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Electronic Communications Policy — Retention & Public Access of Emails Vergin reported the retention of emails flowing through the City server had been monitored since November. Vergin suggested monitoring the flow for 30 more days to identify the volume for determining the best means for retaining, accessing, and searching the data to allow public access to the information. Open Meeting Law Policy (Notification of Attendance by Commissioners & Councilors) Following a discussion regarding the wording of the final two paragraphs of the document pertaining to posting of attendance and participation in discussions, deliberations, or the decision process of a meeting, the City Attorney was directed to clarify the posting of quorums and participation of the members per the Open Meeting Law. Office Space Lease MOTION by Lymangood, seconded by Thomas, to approve the one -year lease with the Chamber of Commerce in the amount of $364 per month commencing April 1, 2006, for the office space at City Hall. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Revisit 2006 Budget (Lymangood) Lymangood requested this agenda item be skipped. NEW BUSINESS Server Upgrade Options J.O.T.S., the City's computer maintenance provider, presented a statement containing options to minimize the server's "down time" during hardware failures. MOTION by Thomas, seconded by Lymangood, to approve upgrading the Dell server warranty to a "same day" 4 -hour on site plan at an annual cost of $475 and the installation of an additional hard drive costing $189. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Council and Commission Training Session MOTION by Lymangood, seconded by Thomas, to revert to the former policy of Commissioners and Councilors attending outside training and requesting 2006 Appointments, Resolution No. 2006 -02 UNFINISHED BUSINESS CIP — Equipment Plan Electronic Communications Policy — Retention & Public Access of Emails Open Meeting Law Policy (Notification of Attendance by Commissioners & Councilors) Office Space Lease Revisit 2006 Budget (Lymangood) NEW BUSINESS Server Upgrade Options Council and Commission Training Session Page -4- CITY OF CORCORAN CITY COUNCIL MEETING January 12, 2006 reimbursement approval from Council. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Staff will provide training information to the respective Commissioners and Councilors. Acceptance of Chief Schutte Resignation MOTION by Thomas, seconded by Grabowski, to regretfully accept Police Chief Schutte's resignation. Voting Aye: Cossette, Grabowski, Jacobs, and Thomas. Voting Nay: Lymangood. (Motion carried 4:1) Authorize Hiring of PT Police Department Administrative Assistant Chief Schutte requested authorization to hire a part-time administrative assistant for the Police Department, as defined in the 2006 budget. MOTION by Thomas, seconded by Cossette, to authorize the hiring of a part-time administrative assistant for the Police Department. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Schedule CR 101 Neighborhood Sanitary Sewer Meeting, January 24 aA 6:00 p.m. Engineer Vander Top updated the Council on the progress of the sanitary sewer extension into the City of Corcoran at County Road 101. Vander Top reported the soil borings have been completed and the alignment and necessary easements have been identified. Vander Top requested a meeting be scheduled with the County Road 101 neighborhood to update the residents with the information. MOTION by Thomas, seconded by Cossette, to set a County Road 101 Neighborhood meeting on January 24, 2006, at 6:00 p.m. at City Hall. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0 Letter From Joyce Peppin Councilor Lymangood volunteered to attend the Transportation Summit in Rogers on Tuesday, January 31, 2006, at 7:00 p.m. COUNCIL AND STAFF REPORTS Sanitary Sewer Task Force Meeting Vander Top reported the discussions with Medina and MNDOT regarding the Highway 55 access for sanitary sewer and water for Southwest Corcoran included alignments, over sizing of the trunk line, and project costs. NW League of Municipalities, Lymangood Lymangood stated the Hennepin County Assessor presentation at the meeting was very informative and suggested a similar presentation to the Corcoran City Council in the fall of 2006 would be very helpful in understanding property tax procedures. Code Enforcement — 2005 Year End Report No comments were made. Newsletter Survey Results MOTION by Lymangood, seconded by Thomas, to table the newsletter survey results to the Council's 2006 Goals and Objectives meeting. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) Acceptance of Chief Schutte Resignation Authorize Hiring of PT Police Department Administrative Assistant Schedule CR 101 Neighborhood Sanitary Sewer Meeting, January 24 @ 6:00 p.m. Letter From Joyce Peppin COUNCIL AND STAFF REPORTS Sanitary Sewer Task Force Meeting NW League of Municipalities, Lymangood Code Enforcement — 2005 Year End Report Newsletter Survey Results Page -5- CITY OF CORCORAN CITY COUNCIL MEETING January 12, 2006 Police Report No comments were made. Park & Trails Commission, Cossette Cossette reported the Parks and Trails Commission discussed the possible County Road 19 trailhead locations and the ball field lease with Rockford School District. Planning Commission, Grabowski Grabowski reported the Planning Commission discussed the Commissioner appointments and a Sprint Tower placement on private property. Wastewater Commission, Thomas Thomas reported the Wastewater Commission discussed the Chapter 50 amendment, recommendations for Commissioner appointments, and a proposed septic site on property owned by Brian Toussiant. Adjournment MOTION by Grabowski, seconded by Thomas, to adjourn the meeting at 10:30 p.m. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Bea Lindberg, Clerk/Treas}9rer Police Report Park & Trails Commission, Cossette Planning Commission, Grabowski Wastewater Commission, Thomas Adjournment