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HomeMy WebLinkAbout2007-04-26 - Council Minutes CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 CALL TO ORDER AND ROLL CALL Call to Order The Corcoran City Council met on April 26, 2007, at city hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Grabowski, Councilor Jacobs, Councilor Hudok, and Councilor Thomas. Also present were Interim Roll Call Attorney Langel, Public Works Superintendent Meister, Chief Gormley, and Administrator Vergin. City Assessors Ann Risch and Rolf Erickson and County Assessor LuAnn Hagen were present for the continuation of the Local Board of Review. Mayor Guenthner called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Agenda Approval AGENDA APPROVAL MOTION by Grabowski, seconded by Thomas, to approve the agenda as presented. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) Open Forum & OPEN FORUM & ANNOUNCEMENTS Announcements: Hanover Fire Department Annual Report Hanover Fire Department Fire Chief Tracey Franke and Assistant Chief Rich Engle of the Hanover Fire Department were present to provide the annual report for 2006. There were a total of 20 calls in Corcoran in 2006, 4 more than in 2005. Overall, Corcoran calls made up 14.7% of the total calls responded to by the Department. They will be replacing a tanker in 2007; Chief Franke noted that there would not be a budget impact for this. The new tanker will carry 3,000 gallons, versus the previous tanker that held 1,200 gallons. This should help improve ratings for fire insurance. They will also be pursuing a grant to replace a Brush Truck. The Department continues to hold fundraisers and receives donations from many of the local organizations, which allows them to maintain stable contracting costs. Medina Utility Rate Analysis Medina Utility Rate Analysis Jessica Cook of Ehlers and Associates was present to review the rate analysis study. The purpose of the study was to determine if there would be an impact to the Medina water system by extending services to the southwest district of Corcoran. Ms. Cook stated that the extension will cash flow positively and will pay for itself, not imposing any financial risks or burden to the City of Medina. It is intended that Corcoran users will pay the same rates and connection fees as Medina users. The City of Medina received this report on April 17 and directed their staff to work with Corcoran on finalizing an agreement. It was clarified that the City of Corcoran would be extending the infrastructure to the Corcoran border at the expense of the developer. Donations Accepted – Acceptance of Donations – Resolution No, 2007-24 Resolution No. 2007-24 MOTION by Thomas, seconded by Hudok, to approve Resolution No. 2007-24 accepting donations from various donors to the Corcoran Police Department and Fire Arms Safety Program. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) LOCAL BOARD OF REVIEW Local Board of Review The Local Board of Review was continued from April 12, 2007. Assessor Ann Risch provided the Council with recommendations on the 13 properties that objected to their valuations. The recommendations were based on review of the Page -1- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 properties and discussions with the property owners. MOTION by Grabowski, seconded by Thomas, to accept the recommendation from the City Assessor for PID 35-119-23 34 0008 (6200 Butterworth Lane) to reduce the 2007 valuation from $480,000 to $454,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to accept the recommendation from the City Assessor for PID 32-119-23 14 0011 (6701 Rolling Hills Road) to reduce the 2007 valuation from $253,000 to $227,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Grabowski, seconded by Thomas, to limit the land value increase for 2007 to 3% for PID 25-119-23 41 0001 (Corcoran Lions Club). Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Jacobs, seconded by Grabowski, to limit the land value increase for 2007 to 3% for PID 25-119-23 44 0005 (Corcoran Lions Club). Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to accept the recommendation from the City Assessor for PID 26-119-23 42 0009 (20205 Larkin Road) to retain the valuation for 2007 at $332,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to accept the recommendation from the City Assessor for PID 19-119-23 32 0001 (23850 County Road 50) to reduce the 2007 valuation from $1,369,000 to $1,250,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Grabowski, seconded by Hudok, to accept the recommendation from the City Assessor for PID 07-119-23 31 0001 (9515 County Road 19) to reduce the 2007 valuation from $1,911,000 to $1,874,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to accept the recommendation from the City Assessor for PID 31-119-23 33 0001 (23730 State Hwy 55) to retain the 2007 valuation at $241,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to accept the recommendation from the City Assessor for PID 32-119-23 34 0011 (Vacant Lot-Wagon Wheel) to retain the 2007 valuation at $108,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Grabowski, to accept the recommendation from the City Assessor for PID 17-119-23 12 0001 (22632 County Road 10) to retain the 2007 valuation at $332,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Thomas, seconded by Hudok, to accept the recommendation from the City Assessor for PID 35-119-23 21 0003 (20351 Larkin Road) to reduce the 2007 valuation from $806,000 to $742,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Grabowski, seconded by Thomas, to accept the recommendation from the City Assessor for PID 13-119-23 11 0007 (9215 Shannon Lane) to reduce the 2007 valuation from $332,000 to $294,000. Voting Aye: Guenthner, Page -2- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) MOTION by Grabowski, seconded by Hudok, to accept the recommendation from the City Assessor for PID 22-119-23 41 0003 (Vacant Land-County Road 50) to reduce the 2007 valuation from $2,087,000 to $1,500,000. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) Local Board of Review MOTION by Thomas, seconded by Grabowski, to adjourn the Local Board of Adjourned Review. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) Public Hearing – Dust Control PUBLIC HEARING – DUST CONTROL Mayor Guenthner called the 2007 Dust Control Public Hearing to order. Overview of Program & Public Works Superintendent Pat Meister provided an overview of why the City Assessment Process does dust control and the changes that are proposed for 2007. In the past the City has applied two applications, but has seen slimy and sloppy conditions following the second application when the weather is cooler and wetter. Therefore, it is recommended that only one application be applied in June, but the amount of material will be increased from .25 tenths of a gallon to .35 tenths of a gallon per foot. This will overall be a reduction in total material by .10 tenths of a gallon per foot. The assessments for 2007 will be reduced to be reflective of the decrease in the material. The City contributes to this program via labor by the Public Works Department, provides cost sharing for collector roads, with neighborhood cul-de- sacs paying 100% of the material costs. Administrator Vergin explained that if the City Council approves the dust control assessment this evening then payments would be due within 30 days, May 28, 2007. If payments are received after that date but prior to November 15, then interest will be charged at a rate of 6.75% through December 31, 2007. If payments are not received by November 15, then the assessment is placed on the property taxes to be paid in 2008, with additional interest and a surcharge by Hennepin County. Public Comments Public Comments A written objection was received from Dean Micahlko, 10150 Trail Haven Road. Joanne Faue, 21033 Horseshoe Trail – indicated that the roads need the application now, and that they stayed dusty all last year. She suggested that more grading should be done. Councilor Jacobs questioned if when working the edges to put gravel back on to the roads are there areas where they are hitting dirt. Meister responded that this is a maintenance issue which pulls the fines back causing dusty conditions. They do intend to pack the roads, but with the weight restrictions in place at the present time unable to do it yet. Mike Kariniemi, 6855 Willow Drive – stated that he has a long concrete driveway, but still ends up with a lot of the fines on his driveway and in the garage, that are almost impossible to get off. The City is seeing increased traffic and it is time for the City to bite the bullet and get something on the roads, can’t continue with dust roads. Questioned the amount of material that will be applied. Meister responded that it would be one application with about 2/3 of the total Page -3- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 material used last year. Mayor Guenthner stated that it is challenging with the weather conditions. When the City started the program in 2001 it was to be a bridge program to get to a long- term solution, which the City is still trying to do. A Pavement Management Committee has been created and would encourage any one that is interested to become a part of that group. Councilor Thomas, the Chair of the Committee, informed the public that the group meets on the first Wednesday of every month at 7:00 p.m. at the city hall. People that are interested in participating should contact him. The goal of the group is to pave roads, but need to find ways to do it in a fiscally responsible manner. Elwyn Manthei, 23700 Strehler Road – concerned that they are being taxed for this service when residents from Greenfield use their road. With the County Road 19 detour this year should not see as much traffic on that portion of Strehler Road, therefore why do it this year? Gerry Vollrath, 22903 Strehler Road – questioned the grade of gravel and why dust control is not part of the City’s general maintenance costs. Public Hearing Closed MOTION by Grabowski, seconded by Thomas to close the public hearing. Voting Aye: Grabowski, Guenthner, Hudok, Jacobs, and Thomas. (Motion Carried 5:0) Responses to Comments Mayor Guenthner stated that the Council should address how to manage this program. Have paved many roads and the property owners have paid for them, so it is fair for the benefiting property owners to pay for dust control. The cost of paving and assessing that to properties can be prohibitive to some. In the high-density areas the cost is less expensive compared to the low-density areas. The general sense is to create fairness across the board, and that is why the City does contribute some general funds to help keep the costs down. Meister addressed the quality of gravel. They have looked into using crushed granite, but it is too expensive, therefore have gone to a one inch rock for this year. The roads are graveled prior to dust control being placed, but will need to wait for the gravel to be available. As for Strehler Road, it may not need it now, but recommends doing it. This road always has been part of the dust control program. Councilor Jacobs addressed the letter from Michalko, noting that Trail Haven does not have uniform traffic. Meister replied that the collector roads, including Trail Haven, are where the City contributes to reduce costs to the residents. Mayor Guenthner suggested that Mr. Michalko be invited to participate in the Pavement Management Committee. MOTION by Thomas, seconded by Grabowski, to adopt Resolution No. 2007-25, Approve Resolution No. ordering the dust control improvement and assessments to the identified streets 2007-25 – Dust Control within the City. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) UNFINISHED BUSINESS: Appointments to Commissions Appointments to MOTION by Thomas, seconded by Grabowski, to approve Resolution No. 2007- Commission 26 making appointments to the Planning Commission, and Park and Trails Commission, noting that current alternates would be move into permanent Page -4- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 positions currently vacant, with new members would fill vacant alternate positions. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) 2006 Audit Correspondence 2006 Audit Councilor Jacobs expressed his concern that the escrow account deficit of 40,000 Correspondence had not been noted in the 2006 Audit. The Council did not know that there was going to be that much of a material difference with the accounts receivable. Should ask the auditor to amend the report to be reflective of that on pages 13 and 45. MOTION by Jacobs, seconded by Hudok, Whereas a $40,000 magnitude negative escrow balance was not disclosed to the Council in 2006 until after it was already occurring, and whereas Auditor on March 10, 2007 stated that it is “not best practices to allow escrow accounts to go negative”. Therefore, City Council does not accept 2006 Audit as final until the violations of Best Practices in the Escrow Accounts that were not disclosed in their amount to the Council in advance of being incurred are footnoted in the Final Audit Report. Request that the Auditor, per his suggested decision #1 incorporate the adjustments to the payable and receivable balances on pages 13 and 45 into the final report. Request from staff as per Auditor’s suggestion to question #7 creation of a Combined Fund Table per Vendor for 2006 and 2007 updated. Request from staff as per Auditor’s suggestion to question #1 that the “good internal schedule spreadsheet” be provided to the City Council. Discussion on Motion: Mayor Guenthner suggested asking staff to do a roll up report, real time on the escrow accounts. What is being requested by Councilor Jacobs is not acceptable accounting practices. That by modifying the Audit the city will incur additional expense. It was suggested that the Management Letter, which is part of the audit be noted as a draft document, and that the City Council participate in the letter before it is finalized. Councilor Thomas agreed with the real time reporting, amending the audit does not accomplish that. Councilor Hudok indicated that he would be okay with real time reporting, but by amending the audit, it would be more reflective of what was going on. Councilor Jacobs stated that the Council did not know that the escrow accounts would be in arrears by as much as $80,000 at year-end. Mayor Guenthner stated that Councilor Jacobs is mischaracterizing what the auditor is saying, what is being asked is not generally accepted accounting practices. Councilor Thomas noted that an audit is not a profit and loss statement. It looks at material issues that could put the city at significant risk. We can role up the accounts, but the auditor is not an accountant. Councilor Hudok stated he does not feel that we are asking them how to do an audit it is for transparency. Councilor Grabowski stated that he does not know that it is necessary to tell the auditor how to do their job. Would be better to get the information from staff on Page -5- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 the escrows in a timely manner. VOTE ON MOTION : Voting Aye: Hudok and Jacobs. Voting Nay: Grabowski, Guenthner, and Thomas (Motion Failed 2:3) Direction to Staff – Consensus of the Council was to direct Administrator Vergin to provide a Provide Process & presentation to the City Council on how billings can be tracked and kept current, Policies on Escrows what is reasonable, what’s not reasonable, if there is flexibility requirements for certain types of escrows, and establish policies for vendors. Woodland Ordinance Woodland Ordinance Informational Meeting An estimate of $1,000 was provided by Consultant Buss of Bonestroo to prepare and present an informational meeting on the pros and cons of having a woodland ordinance. Councilor Jacobs was concerned with the cost, and felt that Planner Gartner should be performing this task. Mayor Guenthner clarified that park dedication funds would be utilized for this task, and noted that this is Ms. Buss’s area of expertise. Councilor Hudok stated that he thought the council approved something simple, did not expect it to take 10 hours and cost $1,000. If Ms. Buss is such an expert should be able to put something together quicker. Parks and Trails Commission Chair Chad Robran interjected that the Commission would be able to create an ordinance based on the presentation. Mayor Guenthner stated that he would prefer to see the public meeting held during a council meeting and prefers Ms. Buss’s expertise. Councilor Thomas suggested that perhaps Ms. Buss’s prep time could be reduced. Mayor Guenthner stated that if it is held at a council meeting prefers that it be limited to less than an hour. Councilor Grabowski stated that this is a concern to the public so need to be sure they know about the meeting. Mayor Guenther stated he would like to see a new proposal and see if it can be held on May 24 if the timeline for allowing public notice would work. Hudok suggested that perhaps the council receive proposals from both Ms. Buss and Planner Gartner. Planner Gartner stated that he thought the intent was to hear from Ms. Buss what she thought about this ordinance and how it could be implemented. That is was for the Council to have a comfort level for Ms. Buss and at the request of the Parks and Trails Commission to utilize her services at those meetings rather then his services. Mayor Guenthner stated that he is looking for a person that works professionally in that area, to tell us in a general manner what those ordinances will do. Here is what we can or can’t do, what happens if you have one or what happens when you don’t have one. Need to have the presentation to determine what we as a city want to do. Planner Gartner stated that the Planning Commission has been provided with samples of ordinances. Mayor Guenthner responded that the Parks & Trails Commission has, but the Page -6- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 Council has not, the council needs to make the decision. Request Modified Proposal for Public It was the consensus of the Council to have Ms. Buss modify her proposal. Meeting Nichols Conditional Home Occupation License Nichols Conditional Councilor Jacobs distributed a listing of the Home Occupation applications that the Home Occupation city has processed; along with a resolution from a previously approved home License occupation that he believes is similar to Mr. Nichols operation. MOTION by Jacobs, seconded by Hudok, to remand the Nichols Home Direct back to Planning Occupation Application back to the Planning Commission with the application Commission listing and Resolution No. 2005-36 for the Commission to prepare findings and conditions that are consistent with the City Ordinance and precedence. Discussion on Motion Grabowski stated that since there was a similar home occupation that was approved in 2005, then it would seem appropriate for this to go back to the Commission for further review. Mayor Guenthner and Councilor Thomas both raised concern that there may not be apples to apples comparisons, but are agreeable to this going back to the Commission. VOTE ON MOTION: Voting Aye: Grabowski, Guenthner, Hudok and Jacobs. Voting Nay: Thomas (Motion Carried 4:1) Mr. Nichols was present in the audience and thanked the Council for taking the time to look at this matter, and would hope that they can come to an amicable agreement. Planning services – RFP’s/ In House Planning Services Mayor Guenthner provided some background to the process. The City had appointed Gartner as the interim planner while requesting proposals. There were nine proposals received that the council has had for approximately 6 – 8 weeks to review. There has also been discussion on having an in-house planner. He has participated under both in-house and consultant services, and there are pros and cons to both. There is an appeal in firms that have experience and resources to handle items such as the comp plan and complicated “high-level” developments. His preference is to have more experience then less. Councilor Thomas indicated that over the past few years has come to favor an in- house planner, but with the back up of a firm such as Landform to do the more sophisticated items. Would like to re-look at the Administrator’s numbers for an in-house planner, but would prefer someone with a lot of background. If outside consultant want someone with a good background and strong firm. Councilor Grabowski has concerns with how planners have taken care of the residents. There should be a difference between the citizens and the developers. Would prefer to hire a more sophisticated planner. As to in-house versus contract, prefers contract. Councilor Jacobs stated that Gartner is handling more then the previous planner, such as the home occupation matters are now being handled by the Planning Commission. Rather then having multiple professionals can combine some of these functions. Whether it is in-house or not the Parks & Trails Commission and Planning Commission serve similar functions that can have one person. An in- Page -7- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 house planner may not have the knowledge base. Would prefer to keep the existing planner in place. Noted that he prepares shorter reports, where as previously the reports have been long and complicated. Mayor Guenthner stated that when reviewing the proposals saw that Gartner’s fee was the highest. When reading through the memos provided with the proposals considered if he, as a layperson, would understand what was being required of him. Suggested that Administrator Vergin could prepare a job description and a market analysis if the council wants an in-house planner. Then the council can review for budget impact to determine if that is the manner in which they wish to proceed. If going with an outside firm, then invite the top 3 or 4 in for an interview. Councilor Thomas suggested that perhaps they hire an outside firm at this time and then look at an in-house planner later. He has identified four firms that he would like to look at. Should set up a process on how to evaluate. Councilor Hudok stated that they could pick a few to look at. That an in-house planner can be custom tailored to what the City’s needs are. Mayor Guenthner stated that he is inclined to identify the top outside firms, identify the broader range of what we would like them to do, then if agreeable select firms for interviewing. Councilor Thomas questioned if a subcommittee would be created for the interview process or if the council would do the interviews. Mayor Guenthner stated that it is hard to do with the Council because it has to be open to the public, but can stagger the interviews. Councilor Jacobs noted that when the Council ranks the planners that they need to look at rates and travel time. Mayor Guenthner directed each council member to come back to the May 10 Planning Services Back meeting with four planners identified that they would like to review. Then can to Council on May 10 discuss schedule for interviewing. Update Final Cost & Cash Flow Analysis for Corcoran Business Park Update Cost and Cash Mayor Guenthner provided an overview of his meeting with Roger Georges of Flow Analysis for CBP Medina Electric with regards to the backage road easements. He addressed the City’s position that the assessments would be traded for the easements, that the City would help facilitate driveway access to their building, and could try to shift the proposed street alignment to reduce triangular area. If the City cannot resolve this then the backage road would be cul-de-saced within the business park development. Explained that the City has a hard deadline to meet due to the MnDot funding, therefore would need to have an answer from Medina Electric by Monday, April 30. If the City needs to move forward with the cul-de-sac, then when Medina Electric chooses to develop they will need to provide the right-of- way for free and would pay for the road improvements. Attorney Langel added that he had spoken with their Attorney Lee Frankman who did provide a demand of $500,000 and no assessments, that $300,000 of that was for the loss of the triangular area that becomes unusable. It was suggested that Engineer Vander Top and Planner Gartner evaluate the street alignment to see if that impact could be lessened. Councilor Thomas suggested City Staff with oversight from the Mayor seek acquiring the adjacent property for $250,000 to reduce the triangular area, creating Page -8- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 a more usable piece of property. Attorney Langel will follow up with Engineer Vander Top and Planner Gartner and then contact Mr. Frankman again. Mayor Guenthner stated that if Medina Electric is not amenable, then we need to move forward. Councilor Grabowski reported that Medina has been very positive about working with Corcoran to extend services to the business park. Administrator Vergin stated that she would be meeting with Medina’s Administrator in the next week to address the contract. Councilor Jacobs stated that he would like to address the analysis that had been prepared previously for Corcoran Business Park, concerned that the math changed again, would like to have another analysis prepared by Administrator Vergin and Planner Gartner. It was noted that the interest rate caused the shift in the cash flow analysis. This Northland Securities to can be redone by Northland Securities for the May 10 meeting. If at that time it is Update Data determined that additional information is needed, then move in that direction. NEW BUSINESS: Planning Commission Planning Commission Training Reimbursement Request Training Reimbursement Approved MOTION by Grabowski, seconded by Thomas to approve payment for Commission training as identified in the staff report. Voting Aye: Grabowski, Guenthner, Hudok, Jacobs, and Thomas (Motion Carried 5:0) It was noted that the City should revisit the training policy. Council CIP Education City Council – CIP Education Course Consider for Next Budget Councilor Jacobs suggested that the council consider this for the next budget. Mayor Guenthner added that a planner should have the ability to facilitate that. 9220 CR 19 Property 9220 County Road 19 – Request for City to Purchase Request Additional The Council requested additional information as to the location, if public facilities Information would be appropriate there, and more information with regards to the trailhead. CONSENT AGENDA Consent Agenda Items MOTION by Grabowski, seconded by Hudok, to approve the following consent Approved: agenda items:  3/27/07 Minutes 9.c. March 27, 2007 Workshop Minutes  Liquor License – 9.d . Retail On-Sale 3.2 Liquor License – Hamel Rodeo, Resolution No. 2007-28 Hamel Rodeo 9.f. Northwest Trails Association Sponsorship, Resolution No. 2007-31  NW Trails Voting Aye: Grabowski, Guenthner, Hudok, Jacobs, and Thomas. (Motion Carried Sponsorship 5:0) 9.a. March 8, 2007 Regular Council Minutes 3/8/07 Council Minutes MOTION by Grabowski, seconded by Thomas to approve the March 8, 2007 Approved Council minutes with the following correction: “Councilor Hudok questioned if the expenditures how the expenditures of TIF dollars meet state statute tests.” Voting Aye: Grabowski, Hudok, Jacobs, and Thomas. Voting Nay: Guenthner. Page -9- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 (Motion Carried 4:1) 9.b. March 22, 2007 Regular Council Minutes MOTION by Grabowski, seconded by Hudok to approve the March 22 Council 3/22/07 Council Minutes minutes with two typo corrections. Voting Aye: Grabowski, Guenthner, Hudok, Approved Jacobs, and Thomas. (Motion Carried 5:0) 9.e.i. & e.ii. Topography Waivers, Resolution Nos. 2007-29 and 2007-30 Topography Waivers Mayor Guenthner stated that he had pulled these from the consent agenda to ask if this is common to allow these waivers. Administrator Vergin indicated that when there are simple plats where these are deemed not necessary then the waivers are allowed. Resolution No. 2007-29 Pouliot Waiver MOTION by Grabowski, seconded by Thomas to approve Resolution No. 2007- 29 – Pouliout Topography Waiver and Resolution No. 2007-30 Kelly Topography Resolution No. 2007-30 and Wetland Delineation Waiver. Voting Aye: Grabowski, Guenthner, Hudok, Kelly Waiver Jacobs, and Thomas. (Motion Carried 5:0) 9.g. Order Plans and Specifications for Corcoran Business Park Sewer and Order Plans & Specs for Water Utilities, Resolution No. 2007-32 CBP Utility Councilor Jacobs stated that because the backage road may not occur this might be Improvements premature. Expressed concern with the engineering costs. That could look at Resolution No. 2007-32 bidding this out and save 10 to 20%. MOTION by Jacobs, seconded by Hudok to amend Resolution No. 2007-32 as follows: 2. Bonestroo is hereby asked to bid the engineering for the improvements. The bidding shall be only for preparing plans and specifications for making such improvements. 3. The Council will not order Plans and Specification until all approvals are secured. Previous item 3 becomes 4. Voting Aye: Hudok and Jacobs. Voting Nay: Grabowski, Guenthner, and Thomas. (Motion Failed 2:3) MOTION by Thomas, seconded by Grabowski to approve Resolution No. 2007- 32, as originally presented to proceed with the preparation of Plans and Specifications for improvements relating to the Corcoran Business Park. Voting Aye: Grabowski, Guenthner, and Thomas. Voting Nay: Hudok and Jacobs. (Motion Carried 3:2) Public Works CIP 9.h. Public Works CIP Purchase – Lawn Mower Purchase Approved MOTION by Grabowski, seconded by Thomas to approve the purchase as presented for the John Deere 1545 Front Mount Mower. Voting Aye: Grabowski, Guenthner, Hudok, Jacobs, and Thomas. (Motion Carried 5:0) CLAIMS Approval of Claims a. Escrow Claims (Fund #500) $4,964.25 b. Building Inspection Claims $6,508.20 MOTION by Grabowski, seconded by Thomas, to approve the Escrow Fund claims as presented, totaling $4,964.25 and Building Inspection claims, as presented, totaling $6,508.20. Voting Aye: Guenthner, Grabowski, Hudok, Jacobs, and Thomas. (Motion carried 5:0) c. All Other Claims $154,177.76 MOTION by Thomas, seconded by Grabowski, to approve all other claims as presented, totaling $154,177.76. Voting Aye: Guenthner, Grabowski, Jacobs, Page -10- CITY OF CORCORAN CITY COUNCIL MEETING April 26, 2007 Hudok, and Thomas. (Motion carried 5:0) MOTION by Grabowski, seconded by Thomas to continue the council meeting for an additional ten minutes. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) Council & Staff Reports COUNCIL AND STAFF REPORTS: Parks and Trails Commission Parks and Trails Chair Robran provided an update to the Council. They received a report from Three Rivers park regarding the regional trail proposed between Crow Hassan Park Reserve and Elm Creek Park Reserve. There will be two open houses hosted by Three Rivers for the public to review. Dirt BikeComplaint Dirt Bike Complaint Councilor Thomas stated that he had responded to the email from a resident that was sent to all councilors regarding concerns about dirt bikes. Thomas suggested that the Council might want to revisit the ordinance. Mayor Guenthner stated that the City had addressed this issue 3 -4 years ago, and invited the stakeholders to participate in the process. The existing ordinance is a product of those meetings, but has no objection for keeping it on the radar for the council to review. Planning Commission Planning Commission Councilor Jacobs stated that he had been in attendance at the meeting had has concerns on the learning curve of what the commission can and cannot do. Mayor Guenthner requested that the topic of Liaison Function be added to the May 10 council agenda. Adjournment ADJOURNMENT MOTION by Thomas, seconded by Grabowski to adjourn, 10:05 p.m. Voting Aye: Guenthner, Grabowski, Jacobs, Hudok, and Thomas. (Motion carried 5:0) ______________________________ Sue Vergin, Acting City Clerk Page -11-