The URL can be used to link to this page

Home My WebLink About2008-12-11 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING December 11, 2008 CALL TO ORDER AND ROLL CALL Call to Order The Corcoran City Council met on December 11, 2008, at City Hall in Corcoran, Roll Call Minnesota. Present were Mayor Guenthner, Councilor Jacobs, Councilor Thomas and Councilor Grabowski. Also present were Interim City Administrator Bodem, Police Chief Gormley, and Public Works Superintendent Meister. Councilor Hudok had an excused absence. Mayor Guenthner called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. 3. AGENDA APPROVAL Councilor Thomas added 11 a. Status on reconciliation of accounts. Councilor Grabowski added 11 b. Status of the Medina Agreement. MOTION made by Thomas, seconded by Grabowski to approve the agenda with modifications. Voting Aye: Guenthner, Jacobs, Grabowski, and Thomas (Motion carried 4:0) 4. OPEN FORUM No open forum items 5. PRESENTATIONS No presentation items. 6. Unfinished Business 6a. Shannon Lane Culvert — Review Bridge Report and Discuss Action Plan City Engineer Rhein and Bonestroo's Bridge Engineer Ron Benson summarized their findings of the Shannon Lane culvert, including both its current condition as well as an action plan for potential replacement. Inspection of the Shannon Lane culvert was performed on October 15, 2008. There are a number of issues to be considered regarding the replacement: Permit requirements, Schedule, Options for replacement, Costs, and Funding sources. The action plan should also address the interim period until the replacement occurs. Issues to be considered for the interim period include: Maintenance recommendations from the bridge report, Other interim actions to be performed, Communication plan for the affected properties, and Public safety concerns. Ron Benson presented some of his observations of the Shannon Lane Bridge. The sufficiency rating in 2007 is 40.0. This rating is prior to the most current inspection. Since this structure is a culvert, further deterioration will not lower the Sufficiency Rating unless the load rating is lowered or the road is closed. Other observations were as follows: • Culvert headwalls are inadequate and the embankment slopes are excessively steep. • Guardrail is falling and unsafe, sloughing down steep embankment slope Agenda Approval Open Forum Presentations Unfinished Business Page -1- CITY OF CORCORAN CITY COUNCIL MEETING December 11, 2008 on the North -end of the culvert. • Roadway does not meet standards for public road. Maintenance recommendations that were discussed are that the structure needs to be replaced as soon as possible, Prior to the replacement the structure should be monitored every 4 months since failures have commenced, and a load rating is recommended and should be completed. Closure could be necessary. Council directed Bonestroo to provide planning, project timeline and proposal for the December 22 Council Packet. MOTION made by Thomas, seconded by Grabowski to authorize preparation of load rating and revisited at a later date. Voting Aye: Thomas, Grabowski, Jacobs, and Guenthner. (Motion carried 4:0) 6b. City of Corcoran Truth in Taxation Public Hearing — 2009 Budget and Property Tax Levy Interim City Administrator gave an overview of the Cities proposed budget for 2009. Some points made in the presentation were the following: • 2009 taxable market values for City properties were assessed in early 2008. Total City taxable market value increased 3.4% from 2008 to 2009. • The total City adjusted net tax capacity increased 5.2% from 2008 to 2009. • The City of Corcoran's levy limit (excluding police wages and benefits) was determined to be $1,578,509 for 2009. • Total proposed City property tax levy for 2009 is 6.9% higher than the 2008 total City levy. • General Fund proposed City property tax levy for 2009 is 6.8% higher than the 2008 General Fund levy. • The proposed city local property tax rate for 2009 is 1.8% higher than the 2008 city tax rate. • Total proposed General Fund revenues for 2009 are budgeted 5.3% higher than the 2008 general fund revenue budget. • The total proposed General fund expenditures for 2009 are budget at 11.6% higher than in 2008. • The general fund budget is currently not in balance as a result of recent revisions to the budget. Dorthy Theis — 9530 Cain Road — What are fiscal disparities? The mayor summarized by stating that the system legislature set this up. The intention was to create a mechanism that reduced some of the effects of competition between cities for development. Based on the cities commercial valuation you either make a net contribution or net withdrawal from the pool based on creating a balance between all the communities. Kenny Kluck — 21800 County Rd 50 — What is the total value of the city? The mayor stated that the market value is $813 million. Page -2- CITY OF CORCORAN CITY COUNCIL MEETING December 11, 2008 Chad Robran — 19805 Olde Sturbridge Road — The imposed ceiling is given out between now and 2011. Can you increase this if you want to? What things in general did get cut? Has not been part of the budget process. The mayor stated that the legislature put a cap on general fund levy that can be assessed every year and is determined by prior year levels. There have not been any decisions about the budget regarding cuts or what is being maintained. This will be discussed at the December 22 meeting. Dorthy Theis — 9530 Cain Road - Has been hearing in the paper about how the state of MN is going to cut money from cities, our money goes to the state, how does it come back to us? The Mayor stated that Corcoran does not get local government aid so Corcoran is not losing anything. We do receive homestead credit but it is built into the general fund levy. If this is cut this would reduce the levy. MOTION made by Thomas, seconded by Grabowski to close the public hearing. Voting aye: Thomas, Grabowski, Jacobs, and Guenthner. (Motion carried 4:0) 6c. Infrastructure Planning Fund #402 Interim City Administrator Bodem presented the council with the Infrastructure fund #402. This fund has a $162,791 fund balance deficit at 12/31/07. It is recommended that the city assess this balance and investigate future options. Joe Rigdon from KDV recommends one of the following three options: • Let the fund stay exposed and note that any auditing firm will recognize it as deficit. • Eliminate the fund balance deficit from the general fund • Create a loan from the fund balance and create a repayment schedule. The Mayor did research going back to 2002 when the fund was created and summarized his findings. The Mayor questioned if we transfer funds from the general fund to the special fund to offset the negative balance, will the city lose the ability to charge this out as area charges at a future time? 7. NEW BUSINESS 7a. Corcoran Lions —Auto Storage Discussion Tim Holmquist, President of the Corcoran Lions, presented a request to the council. The Corcoran Lions have decided to stop their charitable gambling. They have been approached by the Minneapolis Auto Auction to temporally store cars over the winter month. They would put up a security fence around the area where the cars would be parked, have 24 hours security, and pay rent. It would off set the loss of the gambling and help in maintaining the School Scholarship program at $20,000 a year and food shelf's at $6,000 a year. Mayor suggested looking at CUP and find out how this can be done legally. Council is interested in approving this but would like to look into this more. New Business Claims as presented Page -3- CITY OF CORCORAN CITY COUNCIL MEETING December 11, 2008 8. CLAIMS AS PRESENTED 8a. Escrow Claims (Fund 500) MOTION made by Grabowski, seconded by Thomas to approve the Escrow Claims (Fund 500). Voting Aye: Thomas, Grabowski, Jacobs, and Guenthner. (Motion carried 4:0) 8b. Building Inspection Claims MOTION made by Grabowski, seconded by Thomas to approve the Building Inspection Claims. Voting Aye: Thomas, Grabowski, Jacobs, and Guenthner. (Motion carried 4:0) 8c. All Other Claims as Presented Council recommends that copies of invoices be included with the claims for any consultants. MOTION made by Grabowski, seconded by Jacobs to approve all other claims as presented. Voting Aye: Thomas, Grabowski, Jacobs, and Guenthner. (Motion carried 4:0) 9. CONSENT AGENDA 10a. November 24, 2008 Draft Minutes Strike under c. November 10, 2008 Canvassing Board Minutes, "change the motion carried to 3:0 ". MOTION made by Thomas, seconded by Grabowski to approve the November 24 Draft Minutes with the modifications. Voting Aye: Thomas, Grabowski, Jacobs, and Guenthner. (Motion carried 4:0) 10b. Resolution 2008 -45, 10 -50 Club /Jaycees Lease for Lawful Gambling Activity MOTION made by Grabowski, seconded by Thomas to approve Resolution 2008- 45. Voting Aye: Thomas, Grabowski, Jacobs, and Guenthner (Motion carried 4:0) 11. COUNCIL AND STAFF REPORTS Ila. Joe Rigdon IDV — Account reconciliation Joe Rigdon is through end of September. He is going on vacation and will be back to finish the cash reconciliations in January. Mayor would like a report on where the city stands on finishing the year. 11b. Status of Medina Agreement There is nothing new since the election. United Properties is not pushing forward with any activity. Consent Agenda Council and Staff Reports Page -4- CITY OF CORCORAN CITY COUNCIL MEETING December 11, 2008 12. UNSCHEDULED ITEMS Unscheduled Items No unscheduled items 13. ADJOURNMENT Adjournment MOTION made by Grabowski, seconded by Thomas, to adjourn at 8:40 p.m. Voting Aye: Guenthner, Jacobs, Thomas, and Grabowski (Motion carried 4:0) Kim Bachmeier, City Clerk Treasurer Page -5-