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Home My WebLink About2008-09-25 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING September 25, 2008 CALL TO ORDER AND ROLL CALL Call to order The Corcoran City Council met on September 25, 2008, at City Hall in Corcoran, Roll Call Minnesota. Present were Mayor Guenthner, Councilor Jacobs, Councilor Grabowski, Councilor Hudok and Councilor Thomas. Also present were Interim City Administrator Bodem, Police Chief Gormley, Public Works Superintendent Meister, City Planner Gartner and City Engineer Rhein. Mayor Guenthner called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. 3. AGENDA APPROVAL MOTION made by Hudok, seconded by Thomas to approve the agenda with the following changes: Add under 8.b. Heating System for City — Pat Meister Under 11.b. Reports add Land Use Subcommittee Under 6. c. add Update City Administrator Voting Aye: Guenthner, Hudok, Jacobs, Grabowski and Thomas (Motion carried 5:0) 4. OPEN FORUM No open forum items 5. PRESENTATIONS There were no special presentations 6. UNFINISHED BUSINESS a. 1000 Friends Planning Firm Interviews The City Council interviewed the pre- approved planning firms associated with 1000 Friends of Minnesota. The firms are as follows: Charles Marohn from Community Growth Institute, Joanne Foust and John Anderson from Municipal Development Group and Phil Carlson and Tina Goodrow from Bonestroo. Each firm prepared a presentation for Council keeping open time for questions and answers each having 'A hour. Each firm had excellent attributes that was intriguing to Council. MOTION made by Grabowski, seconded by Hudok to approve Bonestroo as the planning firm selected to work on behalf of the City working in conjunction with 1000 Friends of Minnesota. Staff was instructed to contact Bonestoo and 1000 Friends to develop contract language for council review, comment and consideration. Voting Aye: Guenthner, Hudok, Grabowski and Thomas. Voting Nay: Jacobs. Motion carried 4:1. For time sake, the Mayor asked Council to re -order the agenda going to 7 a. and then 8 b. Pledge of Allegiance Agenda Approval Open Forum Presentations Unfinished Business Page -1- CITY OF CORCORAN CITY COUNCIL MEETING September 25, 2008 7a. CUP for Accessory Building for Sara Anderson Norm Gartner presented to Council an application about RideSport Stables Accessory Building CUP off Strehler Road in Corcoran, Minnesota. The applicant for the project is Ms. Sara Ann Anderson. She has purchased the property under a Contract for Deed from Mr. Duane Oestrecih. Ms. Anderson proposed the installation of an accessory building, with maximum dimension of 80 feet by 180 feet or 14,400 square feet (in all likelihood it will be 60 feet by 150 feet or 9,000 square feet). The Council had significant discussion about this request recognizing the importance, benefit and use of land in this community. However, knowing there were some issues on the use or regulation of stables, accessory use building, etc. Do we apply the Ag standard or commercial standards? MOTION made by Grabowski, seconded by Hudok to approve the Conditional Use Permit for the Accessory Building for Sara Anderson with the following conditions knowing that point e is to be removed: A. Approve the Conditional Use Permit, allowing the construction of an accessory building not to exceed 80' x 180' (14,400 square feet). B. That a Certificate of Survey as required by City Code Section 1030.020 be submitted with the building permit application and that it indicate that the setback from the north property line is 50 feet or greater. C. That construction of the accessory building is commenced within 1 -year of issuance of the Conditional Use Permit by the City. D. That the driveway from Strehler Road to the property is covered by a driveway easement in a form acceptable to the City Attorney, that allows for its use by horse owners stabling their horses on the property. Voting Aye: Guenthner, Hudok, Grabowski and Jacob. Voting Nay: Thomas. Motion carried 4:1. 8. NEW BUSINESS 8a. Heating System for City Hall — Pat Meister Public Works Supervisor Meister reported to Council that there are problems with the geo thermo heating system at City Hall. It appears there are significant leaks in the north and south coiled loops underground. City staff does not have a sense of how much it would cost to fix the problem. It was the consensus of Council to have Meister contact a professional geo thermal firm and come back to council with a scope -of - service showing alternatives relative to costs. 9. CLAIMS AS PRESENTED 9a. Escrow Claims (Fund 500), Claims MOTION made by Grabowski, seconded by Thomas to approve Escrow Claims (Fund 500). Voting Aye: Thomas, Hudok, Grabowski, Jacobs, and Guenthner. (Motion carried New Business Claims as presented Page -2- CITY OF CORCORAN CITY COUNCIL MEETING September 25, 2008 5:0) 9b. Building Inspection MOTION made by Grabowski seconded by Hudok to approve Building Inspection Claims. Voting Aye: Thomas, Hudok, Grabowski, Jacobs, and Guenthner. (Motion carried 5:0) 9c. All Other Claims as Presented MOTION made by Hudok seconded by Thomas to approve All Other Claims. Voting Aye: Thomas, Hudok, Grabowski, Jacobs, and Guenthner. (Motion carried 5:0) Council asked the Interim City Administrator prepare a generic letter to all external professionals that they provide in their invoices that all conversation with individuals whether it is a phone call, E -mail or meeting that the person mentioned has a topic behind it. The remaining discussion on wind turbines ordinance, application checklist, annual bridge inspection and T -N -T continuation hearing date can be held off until the next meeting. MOTION made by Hudok, seconded by Thomas to extend the Council meeting another 10 minutes. Voting Aye: Thomas, Hudok, Jacobs, Grabowski and Guenthner. (Motion carried 5:0) 10. CONSENT AGENDA 10. a. August 2e City Council Budget Work Shop Minutes MOTION made by Thomas, seconded by Grabowski approving the August 28, 2008 City Council Budget Workshop Minutes Voting Aye: Thomas, Hudok, Jacobs, Grabowski and Guenthner. (Motion carried 5:0) 10b. September 11th City Council Minutes MOTION made by Grabowski seconded by Thomas to approve the September 11`h City Council minutes. Voting Aye: Thomas, Hudok, Jacobs, Grabowski and Guenthner. (Motion carried 5:0) 11. COUNCIL AND STAFF REPORTS lla. Interview Committee Update — Councilor Hudok contacted several applicants previously submitted for the city administrator position farther down on Consent Agenda Council and Staff Reports Page -3- CITY OF CORCORAN CITY COUNCIL MEETING September 25, 2008 the list of people interested on coming in for an interview. Hudok suggested that the Committee interview at least 4 individuals and provide a report back to Council. Thomas suggested the City go out and re- advertise and wait until after the election due to the fact that this will be the Council they will be working with. Councilor Jacobs said we should appoint the existing Interim City Administrator. Grabowski asked that all of the criteria, questions or scoring be handed to the full Council. Guenthner suggested the Committee bring back the analysis of all of the candidates. 12. UNSCHEDULED ITEMS No unscheduled items 13. ADJOURNMENT MOTION made by Thomas, seconded by Grabowski to adjourn. Voting Aye: Guenthner, Jacobs, Hudok, Grabowski and Thomas (Motion carried 5:0) Kim Bachmeier, City Clerk Treasurer Unscheduled Items Adjournment Page -4-