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HomeMy WebLinkAbout2008-02-28 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING February 28, 2008 CALL TO ORDER AND ROLL CALL Call to Order The Corcoran City Council met on February 28, 2008. at city hall in Corcoran, Roll Call Minnesota. Present were Mayor Guenthner, Councilor Grabowski, Councilor Jacobs, Councilor Hudok and Councilor Thomas. Also present were Interim City Administrator Bodem, City Planner Gartner, City Engineer Rhein, and Public Works Director Meister. Mayor Guenthner called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. AGENDA APPROVAL Mayor Guenthner explained that there was a summary of claims and bills that will need to be discussed under Item 10 — Claims as presented. MOTION made by Thomas, seconded by Grabowski, to approve the agenda as presented. Voting Aye: Grabowski, Guenthner, Hudok, Jacobs and Thomas (Motion carried 5:0) HENNEPIN COUNTY PRESENTATION SEPTIC SYSTEMS OVERVIEW Mayor Guenthner introduced Duane Hudson, supervisor of Environmental Health of Hennepin County. Starting January 2007 the transfer of septic services was transferred to Hennepin County. Residents go through the same permit process if they want to install a new septic system, except it's done through the county. He explained the permit process and about the package the resident receives when applying for a permit. He went on to explain the maintenance program. A notice was sent out to the residents asking for maintenance pumping information. A self - addressed post card was sent with the notice asking residents to fill it out with the date their septic was last pumped. A question was asked regarding Ordinance 19 and what is being done with residents failing to report the information to the county. Mr. Hudson answered that if they haven't received the card back from a resident then a letter will be sent. If there still is no response then there will be a flag when the resident tries to pull a permit. Last week during the joint meeting it was mentioned that there are currently 25 "failing" systems needing to be monitored. A question was asked whether or not the county is aware of the "failing systems" and are these systems being monitored. Mr. Hudson answered that they have the files and it is up to the owner to contract with a company to perform tests on the septic system. Then the information needs to be submitted to the county and the processing is done through an operating permit. Another question was asked on if the county monitors the new septic systems throughout the construction of the project or is that something the city's building inspector would do. Mr. Hudson answered that it part of their inspection process and that includes about 5 — 7 onsite visits. Mr. Hudson took some time and explained about the new processing system that is going to be installed this summer. A question was asked if Mr. Hudson is aware of any other "failing" septic systems besides the 25 mentioned earlier. Mr. Hudson answered that he didn't have any of those numbers with him. If a septic system is to be found failing then a notice is sent out to the resident and they have up to 3 years to get a new system installed. If a system comes back as being unhealthy then the county takes immediate action to Agenda Approval Hennepin Cry presentation of Septic System Overview Page -1- CITY OF CORCORAN CITY COUNCIL MEETING February 28, 2008 stop the threat by immediately pumping the tank. During Mr. Hudson's summary he mentioned that there were some complaints received but there wasn't any enforcement done. A question was asked on what was done to resolve the complaints received. Mr. Hudson answered that the complaints were investigated and they turned out to be compliant. PLANNING COMMISSION BUSINESS: Planning Commission February 07, 2008 Minutes Mayor Guenthner explained that the minutes were presented for review and there is no need for action. UNFINISHED BUSINESS Ordinance Review Mayor Guenthner explained that he reviewed the chart and he found that there were some items that needed administrative changes without having technical issues. But there were also a few of them that were technical issues and needs further discussion. It was suggested that this topic be added to the agenda of the joint Council and Planning Commission meeting in March. Another suggestion was to add one issue at a time to the Council Meeting agenda's throughout the next six or seven meetings, so the council can spend a lot of time discussing the item at a meeting. It was also suggested that staff be sure all of the background information is in the agenda packet for review and a better understanding of the issue. Mayor Guenthner presented that he feels Item #3, Item #9 and Item # 10 are clerical corrections and he feels there isn't much need for discussion on these items and can be processed as ordinance amendments. He also stated that Item #1 is a policy issue and that is something the council needs to discuss and there is no need for it to be discussed at the joint meeting. A question was asked about missing item #11 thru # 17. Planning Commission Chair Milbrandt answered that these items were presented to the Parks and Trails Commission for advisement. It was suggested that staff prepare an ordinance amendment for item #3, Item #9 and Item #10 to be presented at the next Council Meeting. It was also suggested that staff add item #1 to the next Council Meeting Agenda and to ask the county for information on this. City Clerk Update Interim Administrator Bodem explained that all of the applications and resumes have been received and he is in the process of creating a point system for reviewing the applications and finding the qualifying candidates. The plan is to start the interviewing process next week. A question was asked on how many applications were received. Interim Planning Commission Business: February 07, 2008 Minutes Unfinished Business: Ordinance Review City Clerk Update Page -2- CITY OF CORCORAN CITY COUNCIL MEETING February 28, 2008 Administrator Bodem answered that there were about twenty applications received. Mayor Guenthner noted that a temporary accountant has been working with the city for processing of claims. Hiring City Administrator Mayor Gunthner presented a bullet point outline that the former administrator has prepared. A question was asked on the status of hiring a new administrator. Interim Administrator Bodem answered that he is looking for direction from the council on what the next step should be. There was some discussion about the formal job description that was drafted in 2000 and trying to merge the bullet point outline into the job description. It was suggested that staff work on merging the bullet point duties into the formal job description and then presenting it to the council for further discussion to decide if there are things in there that other staff members could be doing. NEW BUSINESS Resolution #2008 -03, Approve Amendment to Title III Administration Chapter 36 Mayor Guenthner explained that is was requested from the Parks and Trails Commission to add a high school commission member as a non- voting member. A concern was raised about the member being under the age of 21 and having to take the oath of office. It was suggested that the city attorney review this. This lead into further discussion between the council members of the task this member would be doing and not doing. MOTION made by Thomas, seconded by Grabowski to approve Resolution #2008 -03, A Resolution to Approve an Amendment to Title III: Administration; Chapter 36; Parks and Trails Commission; Composition. (36.11) the Addition of a High School Commission Member. Voting Aye: Grabowski, Guenthner, Hudok and Thomas Voting Nay: Jacobs (Motion carried 4:1) CONSENT AGENDA MOTION made by Thomas, seconded by Grabowski to approve Consent Agenda items: 9b. Application for Parks & Trail Alternate 9c. Squad car replacement purchase CIP 9d. Grader replacement purchase CIP 9e. Notice to a public hearing meeting for dust control Voting aye: Grabowski, Guenthner, Hudok, Jacobs and Thomas (Motion carried 5:0) 9a. February 14, 2008 Council Minutes Hiring City Administrator New Business: Resolution #2008 -03 Consent Agenda Items Approved: Page -3- CITY OF CORCORAN CITY COUNCIL MEETING February 28, 2008 MOTION made by Grabowski, seconded by Thomas to approve the February 14, 2008 Council minutes with the following modification: Page 1, under Open Forum: Delete Thomas and insert Grabowski Page 1, under Open Forum: Correct Spelling is Kohnen and insert address; 22755 Winchester Trail. Page 1, under call to order and roll call: Insert City Engineer Rhein as being present. Page 4, under New Business: Strike "Council consensus was to find another tenant for the space." Voting Aye: Grabowski, Guenthner, Hudok, Jacobs and Thomas (Motion carried 5:0) CLAIMS Interim Administrator Bodem explained that a temporary has been hired to process claims and input payroll and she will be coming into the office once or twice a week. MOTION made by Grabowski, seconded by Thomas, to approve the claims presented from Interim Administrator Bodem. Voting Aye: Grabowski, Guenthner, Hudok, Jacobs and Thomas (Motion carried 5:0) Council and Staff Reports Parks and Trail Commission Report Councilor Grabowski presented that he wasn't able to attend the last Parks and Trails Commission meeting. Chair Robran was present at the council meeting and was able to give an overview of the meeting. ADJOURNMENT MOTION made by Hudok, seconded by Grabowski, to adjourn at 7:55 p.m. Voting Aye: Grabowski, Guenthner, Jacobs, Hudok and Thomas (Motion carried 5:0) Int rim City Administrator Todd Bodem Approval of Claims Council and Staff Reports: Adjournment 1