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HomeMy WebLinkAbout2009-12-21 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 1. CALL TO ORDER AND ROLL CALL The Corcoran City Council met on December 21, 2009, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor Milbrandt. Also present were City Administrator Donahue, Deputy Clerk Heinecke, Police Chief Gormley and City Engineer Vander Top. Mayor Guenthner called the meeting to order at 7:00 prn. 2. PLEDGE OF ALLEGIANCE 3. AGENDA APPROVAL MOTION made by Thomas, seconded by Gmach, to approve the agenda as modified below: Move item 7B and 7C to 8A and 8B Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 4. OPEN FORUM 5. PRESENTATIONS Intern Haylee Bonsteel presented a brief update on her research project on the park dedication ordinance options. 6. CLAIMS AS PRESENTED Escrow Claims MOTION made by Thomas, seconded by Gmach, to approve Escrow Claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) Building Inspection Claims MOTION made by Gmach, seconded by Hudok, to approve Building Inspection Claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) All Other Claims MOTION made by Gmach, seconded by Hudok, to approve All Other Claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 7. CONSENT AGENDA 7A. Draft Minutes of December 10, 2009 — Not Available 8. PLANNING BUSINESS 8A. Bechtold Family Acres Preliminary and Final Plat (City File No. 09 -010) Planner Lindahl presented that Benjamin Severson has requested approval of a preliminary plat and final plat for a 46.65 acre parcel located on Bechtold Road north of County Road 30. The subdivision will result in a 10 acre lot and a 36.65 acre outlot. The City approved a plat for "Bechtold Family Acres" on this property with one 57 acre lot and one 41 acre outlot. The plat was never filed and the applicant and landowner are now requesting approval of this modified plat. There was a question regarding whether or not the Planning Commission has reviewed this request. Planner Lindahl answered that the Planning Commission has reviewed the request and they voted unanimously to approve the request. MOTION made by Hudok, seconded by Thomas, to approve Resolution No. 2009 -56, A Resolution Approving a Preliminary Plat to be Known As "Bechtold Family Acres" for the Bechtold Property Located West of Bechtold Road. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) MOTION made by Hudok, seconded by Milbrandt, to approve Resolution No. 2009 -57, A Resolution Approving Final Plat to be Known As "Bechtold Family Acres" for the Bechtold Property Located Wes of Bechtold Road. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8B. Savoie Fields Final Plat Extension & Amendment Approving Resolution (City File 07 -011) Planner Lindahl presented that the applicant is requesting to extend the final plat approvals to January 28, 2011 and amend the final plat approval conditions to eliminate the transportation area charge letter of credit. While the extension to the approvals would normally be administratively approved by staff, the change to the approving resolution requires council action. MOTION made by Hudok, seconded by Thomas, to approve Resolution No. 2009 -58, A Resolution Approving Final Plat Extension and Amendment of Final Plat Conditions for "Savoie Fields" for the Property Located at 218011 Homestead Trail. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 9. UNFINISHED BUSINESS 9A. Review of TIF Project Options City Engineer Vander Top explained that he previously presented the Phase 1 Utility Report for the City TIF district and Council requested a scope of work that would outline two possible TIF eligible planning and construction projects for the downtown area. The scope was based on two tracks, Utility Projects and Transportation Projects. The TIF District expires at the end of 2013, meaning all TIF funds must be expended by December 31, 2013. The scope and schedule presented anticipate planning in 2010, with construction projects occurring between 2010 and 2012. TRACK 1- Utility Projects The sewer and water lines are stubbed nearly to Lions Park. He presented 3 options: Option A — Extend sewer 500 feet into the City, which requires negotiations with Maple Grove on water, and MCES and Maple Grove on sewer. Cost would be $250,000 Option B — Continue utilities to nearest developable parcel to the north. Cost would be $0 - $100,000. Option C — Continue sewer to the mobile home park to capture the private WWTP. Cost would be $400,000 TRACK 2 — Transportation Projects Transportation projects are a viable option for TIF expenditures. He presented 2 options: Option A — A formal step for long -term transportation improvements involves official mapping of the City's transportation corridors, primarily County Road 10. Meetings with the County and MnDOT would occur, along with typical ROW determinations and standard cross sections. Future alignment of CR 10 near downtown would be an outcome of the project, along with the corresponding utility routes from Maple Grove. ROW needs for the utility would be managed within the transportation report. Cost would be $50,000 Option B — Identify and present specific transportation improvements within the TIF that fits the long term development. Cost would be $0 - $1.7M. There was discussion of the options. CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 9B. Review of Loretto Storm water Pond Grant Application City Engineer Vander Top explained that he received a letter co- signed by Loretto and Medina regarding a grant submission for the Clean Water Legacy funds. The application deadline was December 1 and refers to project near the Loretto ball fields, which would treat runoff from Corcoran, Medina and Loretto. He noted that he had a conversation with Judie Anderson, The Pioneer Creek Lake Sarah WMO Administrator. She told him that although the final TMDL study by Three Rivers Park District for Lake Sarah is not yet complete, the communities applied for the grant to be proactive and meet the deadline. The Loretto ball field site was selected due to its existing low land and close proximity to Lake Sarah. The City's drainage area is south of Pioneer Trail near the intersection of County Road 19 and Highway 55. The area is approximately 200 acres, which appears to be up to 50% of the watershed to the Ball field pond. The city adopted a Local Surface Water Management Plan in February 2009 as part of the Comprehensive Plan requirements. The grant application is consistent with approved city plans. Bonestroo has estimated a $318,230 project cost, with the grant breakdown being 75% grant and 25% local contribution. Loretto's contribution will be the land. It was suggested that staff track the grant process with Medina and Loretto, incurring little or no engineering cost. Should the grant be successful, the city could initiate a proactive position in the project, due to the financial allotment that would be needed for the local funding. There was discussion about future development in that area and the chances of getting reimbursed for the costs. The chance of recouping the expense from a developer is pretty slim. This led to discussion about Medina's intent and what their thoughts are about this project. It was suggested that staff check with them and find out what their feelings are about the project. 9C. Consideration of Invoice from Massmann Geothermal & Mechanical LLC City Engineer Vander Top gave an update to the Council of a meeting that was held with the committee regarding the geothermal project and request from Massmann Geothermal & Mechanical LLC. It was suggested by the committee that the city pay half of the change order request, making the total owing to Massmann Geothermal & Mechanical LLC being $2542.95. A formal change order and request will be made at the next council meeting. 9D. Formation of Greenway Committee Mayor Guenthner explained the need for the committee. It was suggested that the Planning Commission and Parks and Trails Commission work together on this committee. It was also noted that there have been a couple of residents that have shown interest in being part of the CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 committee. It was suggested to take two commissioners from each commission and have two residents be part of the committee with a member of the council being the chair of the committee. It was suggested that the Planning Commission and The Parks and Trails Commission decide which two members they would recommend to be on this committee. It was noted that anyone can participate in this committee but only two commissioners from each commission will be able to vote on issues. The Council will appoint two residents to the committee during an upcoming council meeting. 9E. Green Acres Forum City Administrator Donahue gave an update to the council about his discussions with Denny Stieg regarding available resources. He also discussed some of the phone conversations he has had with some consultants that have been recommended to him. It was suggested that the forum be created soon and there be a meeting scheduled to start discussions before the Board of Review Meeting in April. This led to discussion about what type of people should be part of this forum. 10. NEW BUSINESS 10A. Police Department Donation — Goblirsch Police Chief Gormley presented that a resident from Plymouth wanted to make a $100 donation to the police reserve program for their hard work for the past year. The funds will be used for special equipment needs for the reserve program that would not otherwise be available through general funds. MOTION made by Milbrandt, seconded by Hudok to approve Resolution No. 2009 -54, A Resolution Accepting a Donation of Cash from Aloysius and Loretta Goblirsch . Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 10B. Police Department Donation — Defibrillator Police Chief Gormley presented the Corcoran Police Reserve Program works many hours throughout the year at the Corcoran Lions Park. Most of the event security and public safety services are provided by the Police Reserve Officers. There is a small hourly charge for this service which is receipted to the Police Reserve Donation account. From the Reserve Donation account the reserve officers suggest to the police department what equipment they wish to purchase. The funds raised by the Corcoran Police Department Reserve Program have been allocated for the purchase of two Cardiac Science AED's. MOTION made by Gmach, seconded by Thomas, to approve Resolution No 2009 -55, A Resolution Accepting a Donation of Two Automated External Defibrillators from the Corcoran Police Department Reserve Program. CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) IOC. Police Department Donation — Gift Certificates Police Chief Gormley presented that the Police Department usually doesn't accept gift certificates and /or other items of value, which are provided directly to staff. However last September the community lost a young child to H1N1 and as part of the healing process the family provided the Police Department four gift certificates to Corcoran Pizza Parlor in appreciation of the officers and paramedic services. He noted that he has provided two of the gift certificates to the paramedics at North Memorial Medical Center. He suggested that the council approve to allow the Police Department at their February 1, 2010 department meeting use the gift certificates to provide a working "pizza" meeting. In reviewing MN State Statue 471.895 "Certain Gifts by Interested Persons Prohibited ", it appears that this would be a lawful use. MOTION made by Gmach, seconded by Thomas, to approve the Police Department to use the gift certificates for a working "pizza" meeting for the police department members. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 10D. Corcoran Jaycees Donation — Police Reserve $100.00 Mayor Guenthner showed his appreciation to the Corcoran Jaycees for their donation for the Police Reserve. It was suggested that staff get a Thank You card or a letter be drafted to be signed by Mayor Guenthner on behalf of the Council to be sent to the Corcoran Jaycees. 10E. Corcoran Jaycees Donation — City Newsletter $250.00 Mayor Guenthner showed his appreciation to the Corcoran Jaycees for their donation for the City Newsletter. 10F. Highway 55 Corridor Coalition Membership City Administrator Donahue explained that He received a renewal invoice for membership dues for the year of 2010 for the Highway 55 Corridor Coalition. He is asking if Council feels the city benefited from this membership and if they would like to renew the membership or not. There was discussion about the benefits of being a member of this coalition. It was noted that this membership is a 2010 budget line item. Consensus was to renew the membership. 10G. I -94 West Chamber Membership City Administrator Donahue presented an invoice from the I -94 West Chamber for the 2010 membership renewal. Council consensus was to renew the membership for the I -94 West Chamber. CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 10H. Review of draft 2010 -2014 CIP City Administrator Donahue introduced a draft of the 2010 - 2014 CIP. He explained that each department is recommending purchase of equipment that is approved for the Certificate Funding. It was noted that there is about $95,000 left in the CIP plan from the 2009 budget. 101. Agreement with KDV for additional audit assistance and training City Administrator Donahue proposed that the City update the agreement with KDV for professional financial services to the City for 2010. During 2010, staff is intending to utilize the firm for training and limited review of city policies, procedures and action. The expected cost for 2010 at $135 per hour is between $4320 and $5400 MOTION made by Thomas, seconded by Milbrandt, to approve the agreement with KDV for additional audit assistance and training services if needed. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 1OJ. Review DRAFT City Fee Schedule and Land Use Application Fee Changes City Administrator Donahue presented a draft of the 2010 Fee Schedule. He explained some of the minor changes that have been made to the fee schedule. It was suggested that Council review the schedule and this will be presented for approval at the January 14, 2009 Council Meeting. There was some discussion about dog licensing, copying fees and the liquor licenses. 11. UNSCHEDULED ITEMS None 12. STAFF REPORTS /MEMOS 12A. City Performance Report City Administrator Donahue presented the City Performance Report. 12B. Development Review Committee (DRC) update City Administrator Donahue asked what minutes or reports the council members want to see on agendas. Consensus was that they would like to receive the minutes electronically. 12C. Elm Creek WMO Minutes The council would like to see these minutes electronically. 12D. Foreclosed Property 6701 Olde Sturbridge — garbage cleanup update CITY OF CORCORAN CITY COUNCIL MEETING December 21, 2009 City Administrator Donahue updated the council on what staff is doing in response to foreclosed properties and complaints by neighbors regarding junk, weeds and other nuisance. 12E. Geothermal Open House — set date City Administrator Donahue suggested the council schedule an open house to let the public take a look at the new system. Sometime in March was suggested for a good time to have this open house. 12F. Review of upcoming Council Meeting Agenda City Administrator Donahue presented some ideas on changing of the council agenda format. 13. Council Liaison Calendar Planning 01/07/2010 2/04/2010 3/04/2010 4/01/2010 5/06/2010 6/03/2010 Milbrandt Guenthner Hudok Gmach Thomas Milbrandt Parks and Trails 01/19/2010 2/16/2010 3/16/2010 4/20/2010 5/18/2010 6/15/2010 Guenthner Hudok Gmach Thomas Milbrandt Guenthner 14. ADJOURNMENT MOTION made by Thomas, seconded by Gmach to adjourn the Regular Council Meeting of December 21, 2009 at 9:16 pm. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0)