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Home My WebLink About2009-12-10 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING December 10, 2009 1. CALL TO ORDER AND ROLL CALL The Corcoran City Council met on December 10, 2009, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor Milbrandt. Also present were City Administrator Donahue, Deputy City Clerk/Bookkeeper Heinecke, Police Chief Gormley and City Engineer Vander Top. Mayor Guenthner called the meeting to order at 7:00 pm. 2. PLEDGE OF ALLEGIANCE 3. AGENDA APPROVAL MOTION made by Thomas, seconded by Gmach, to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 4. OPEN FORUM None 5. PRESENTATIONS Senator Limmer gave a brief outline of what the legislature is going up against. The next legislative session will begin on February 4, 2010. Sen. Limmer advised council to contact his office if there is anything he can do to help the city. There was some discussion about the need for changing the infrastructure of the city and the lack of state funding being available for the city. 6. CLAIMS AS PRESENTED Escrow Claims MOTION made by Thomas, seconded by Hudok, to approve Escrow Claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) All Other Claims MOTION made by Gmach, seconded by Hudok, to approve All Other Claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 7. CONSENT AGENDA 7A. Draft Minutes of November 23, 2009 7B. Shannon Lane Project — Approve change order #1 and Pay Request #1 to Contractor CITY OF CORCORAN CITY COUNCIL MEETING December 10, 2009 MOTION made by Thomas, seconded by Hudok, to approve the Consent Agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8. UNFINISHED BUSINESS 8A. Approval of 2030 Comprehensive Plan Project Manager Tina Goodroad presented an outline of some of the discussions there were at the Public Hearing on November 5, 2009. Majority of the comments centered on the Greenway Corridor. She explained to the council that the Comprehensive Plan is a policy document, intended to guide future land use decisions and implementation efforts. The Greenway Corridor was included on the Future Land Use Plan as a way to identify where natural resources exist, based on the natural resource inventory data. An ordinance will be required that provides guidelines on how an owner can be encouraged to preserve these resources when the develop their land. Since the ordinance is in concept form there is concern and uncertainty about the Greenway Corridor. She presented a couple of options the commission could consider. It was recommended that the Comprehensive Plan be approved with removal of the Greenway Corridor from the land use map and a committee be formed for further discussion and planning of the Greenway Corridor. She explained that also during the public hearing there was discussion on sewer capacity and the pipeline coming into the city. There was concern and discussion regarding some of the commercial area shown on the land use map being in wetland and flood plain. It was recommended that this area be shown on the map as a different color because there most likely isn't going to be any building on that land due to it being wetland and part of the flood plain. There was additional discussion about the removal of the Greenway Corridor from the Land Use Map and this led to a discussion about things the committee can work on. MOTION made by Gmach, seconded by Hudok, to submit the draft of the 2030 Comprehensive Plan Update to Met Council with the changes recommended from the Planning Commission. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8B. Approval of 2010 City Budget City Administrator Donahue presented the final 2010 Budget and the final tax levy amounts. MOTION made by Milbrandt, seconded by Thomas to approve the 2010 Budget as presented. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) MOTION made by Hudok, seconded by Gmach, to approve the 2010 tax levy as presented in the budget documents. CITY OF CORCORAN CITY COUNCIL MEETING December 10, 2009 Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8C. Massmann Geothermal — Pay Request #2 City Engineer Vander Top explained that Massmann Geothermal & Mechanical has significantly completed all of the work. Massmann Geothermal has submitted an invoice requesting final payment. Some work still remains and for those reasons it is recommended that the contractor be paid 95% of the lump sum bid amount and the remainder 5% be paid when all of the work has been completed. The change order for repairs to the sewer line and conference room floor was discussed and it was recommended that the committee meet to review and discuss the change order before council approves the change order. MOTION made by Thomas, seconded by Milbrandt to approve partial payment request #2 to Massmann Geothermal & Mechanical for the Community Center and the City Hall Geothermal Improvements. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8D. Approval of Agreement of Hamel Fire Department Agreement City Administrator Donahue explained that the City of Hamel has agreed to extend the contract one year and agreed to the 50/50 split level. During the year 2010 the city is to negotiate a new formula for the 2011 agreement. It was suggested that there be a meeting scheduled between both cities to start on the negotiations and working of a new formula. City Administrator Donahue noted that he believes there is going to be a meeting scheduled in January. MOTION made by Milbrandt, seconded by Hudok to approve the one year extension of the Hamel Fire Department Agreement with the 50/50 split. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 9. PLANNING BUSINESS None 10. NEW BUSINESS 10A. Approve permanent appointment of Jeanie Heinecke as Deputy City Clerk/Bookkeeper City Administrator Donahue presented that Jeanie Heinecke has been a member of the City's Administration staff since July 2009, as an employee of Vision Staffing Solutions. City Administrator Donahue is recommending the council appoint Jeanie Heinecke as a full time employee of the city effective December 28, 2009. Her title will be Deputy City Clerk/Bookkeeper. Jeanie will start her full time employment at Grade 7 and at the 4 year step. CITY OF CORCORAN CITY COUNCIL MEETING December 10, 2009 MOTION made by Gmach, seconded by Thomas, to approve the hiring of Jeanie Heinecke as Deputy City Clerk/Bookkeeper. AMENDED MOTION made by Gmach, seconded by Thomas to approve the appointment of Jeanie Heinecke as Deputy City Clerk/Bookkeeper with the council having the authorization to be able to determine the qualifications for advancement. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 10B. 2010 Calendar and Council Liaison Assignments It was suggested that an updated schedule of Council Liaison assignments and calendar be printed on the upcoming agenda. There was discussion about upcoming workshops, projects and committee meetings. It was suggested that staff prepare a proposed schedule of workshop or committee meetings and present to the council for review. 11. UNSCHEDULED ITEMS 12. STAFF REPORTS/MEMOS 12A. City Performance Report City Administrator Donahue requested, in the interest of time to have this report discussed at the next council meeting. 12B. Police Department Squad Accident Update Written update presented in the packet for council review. 12C. Police Department Safe & Sober Wave 1 Update Written update presented in the packet for council review. 12D. Engineer's Monthly Report Written report presented in the packet for council review. 12E. Admin - Financial Software - Banyon Upgrades City Administrator Donahue presented a couple of initiatives that staff is trying to implement. Banyon Software has a Utility Billing module that cost $3400. This module will allow the city to have one property data base, and bill recycling and dust control. There was discussion about what information will be provided in this data base. Deputy City Clerk Heinecke explained that staff needs to decide what information needs to be captured in special user defined fields. It was suggested that PID numbers be shown in the database. CITY OF CORCORAN CITY COUNCIL MEETING December 10, 2009 12F. Update on Recycling Program City Administrator Donahue reported that Waste Management has agreed to extend the contract for one year to allow time for the city to investigate further which type of sorting would be best for the city. A representative from Waste Management presented a brief description of the single sort recycling. MOTION made by Milbrandt, seconded by Thomas to approve the one year extension of the contract with Waste Management. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 13. ADJOURNMENT MOTION made by Thomas, seconded by Gmach to adjourn the Regular Council Meeting of December 10, 2009 at 9:15 pm. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) Dan Donahue, City Administrator