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HomeMy WebLinkAbout2009-11-23 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING November 23, 2009 1. CALL TO ORDER AND ROLL CALL The Corcoran City Council met on November 23, 2009, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor Milbrandt. Also present were City Administrator Donahue, Police Chief Gormley, Public Works Director Meister and City Engineer Vander Top. Mayor Guenthner called the meeting to order at 7:00 pm. 2. PLEDGE OF ALLEGIANCE 3. AGENDA APPROVAL MOTION made by Gmach, seconded by Hudok, to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 4. OPEN FORUM None 5. PRESENTATIONS None 6. CLAIMS AS PRESENTED Escrow Claims MOTION made by Hudok, seconded by Thomas, to approve Escrow Claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) All Other Claims MOTION made by Thomas, seconded by Gmach to approve all other claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 7. CONSENT AGENDA 7B. Police — Resolution 2009 -51 authorizing access to MN BCA MRAP Services CITY OF CORCORAN CITY COUNCIL MEETING November 23, 2009 MOTION made by Hudok, seconded by Milbrandt, to approve Consent Agenda Item 7B. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 7A. Draft Minutes November 12, 2009 MOTION made by Thomas, seconded by Gmach, to approve the November 12, 2009 Draft Minutes with the following modifications: Bottom of page 4 — Add description of Resolution being approved Page 4, 9th Paragraph — insert "in relation to the emergency access" at the end of the first sentence. Page 4, 9th Paragraph — add "third" before the word easement Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8. PLANNING BUSINESS 8A. Resolution 2009 -52 — Armbruster Topographic and Wetland Waiver City Planner Lindahl explained that Cindy and Greg Armbruster are requesting approval of a waiver from the preliminary plat requirements of the topographic survey and the wetland delineation. The landowner is proposing to plat the property to create one 3.1- acre lot and one 71.9 -acre lot /outlot. Staff finds that the request for the waivers is reasonable. The subdivision is requested to simplify refinancing. There aren't any developments being proposed at this time and the development rights map shows 7 development rights remaining on the parcel. A topographic survey and wetland delineation could be required at the time a new development is proposed on the 71.9 -acre lot /outlot. While a plat is not being reviewed at this time, she noted that the concept plan submitted by the applicant would not meet the current platting requirements and would require a variance from the minimum lot width requirement. The zoning ordinance requires a minimum lot width of 200 feet. The concept plat doesn't meet this requirement and in order to meet the minimum ordinance standard the landowner would be required to create a lot with a long neck to provide the minimum lot width on County Road 50. This would result in a lot approximately 10 acres in size with a 30 acre outlot on each side of this lot. If the council is willing to consider a variance as part of the plat due to the unique nature of this lot, staff believes that the landowner should revise the plat concept slightly to bring the lot lines for the proposed home lot down to the southern lot line, rather than creating a situation where a future lot has a portion of the lot behind the home. If a subdivision application is submitted, planning and engineering staff would work with the applicant to identify possible future road connections that might be required with further subdivision. With this plat the applicant would likely provide only a driveway easement over the out lot if a variance were granted. The ghost plat that is CITY OF CORCORAN CITY COUNCIL MEETING November 23, 2009 required to be submitted simply to ensure that future subdivision is possible and does not confer any development approvals. There was discussion about the location of the wetlands. There also was a discussion about the driveway easement if a variance were to be considered. It was suggested that since the applicant missed most of the discussion regarding their request, that Planner Lindahl meet with the applicant and review the audio. After the audio is reviewed discussion on this item can continue with council and applicant. MOTION made by Gmach, seconded by Thomas, to table this discussion and Resolution 2009 -52 to allow time for the planner and applicant to review what was discussed. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8B. Project Status Update City Planner Lindahl updated the council on current and active projects within the city. She noted that the approvals for Kelly's West Oaks and Savoie Fields both expire on January 24, 2010 if the final plat is not filed at Hennepin County by that date. Both final plats have additional conditions that must be met before the final plat mylar's would be signed by the city and released for filing. 9. UNFINISHED BUSINESS 9A. Continuing discussion from 9/24/09 on options for TIF District Projects in 2010 City Engineer Vander Top explained that council discussed potential projects at a budget workshop and one item that was mentioned, as a possibility to utilize TIF funds was to begin extending sewer and water into the downtown area. The sanitary sewer plan presented in 2009 is quite similar to the 2002 and 2005 plans, with the exception of extending sewer further south and west. The flows have increased significantly. Sewer and water stubs are north of the Lions Park, which is a change from prior planning. The Hustad developer claimed potential damages due to proposed easements, so the MCES Corcoran connection was installed in the realigned County Road 10 ROW. This northerly route benefits the downtown area by reducing extension costs. This increases cost for southerly sewer and water extensions to the proposed residential area. Previous discussion implied that TIF funds would be used to the sewer past the Lions Park and towards downtown, but now this has been essentially accomplished through the selected route through Maple Grove. There was discussion about the issues there could be due to the increased flow and the need for storage capacity. This led to discussion about the best location for a lift station. CITY OF CORCORAN CITY COUNCIL MEETING November 23, 2009 Discussion was started on the use of TIF dollars for this project and the best approach in getting the project done or best way to deal with the City of Maple Grove. It was suggested that the landowners be contacted and ask them for their thoughts of bringing the line in. City Engineer Vander Top suggested that an additional engineering study and a financial analysis of the benefit of various sewer and water projects be done. It was suggested that Engineer Vander Top stay in contact with Maple Grove and Metropolitan Council on what future plans are and how those plans affect the City of Corcoran. Engineer Vander Top suggested that the dialog with Metropolitan Council and Maple Grove wait until the Metropolitan Council approves the updated Comprehensive Plan. There was discussion about phases and time lines that may need to be followed. This led to a discussion about future planning of the infrastructure and future market values. It was suggested that staff check into whether or not TIF dollars can be spent on restructures and realignments. Engineer Vander Top explained that they will create a scope of what can be done and how it affects TIF funding. 8A. Resolution 2009 -52 — Armbruster Topographic and Wetland Waiver — CONTINUED City Planner Lindahl explained that she has met with the applicant, Greg Armbruster. Greg Armbruster presented to the council his plans and purpose for the waiver request. There was discussion about issues of configuration of the lots and the concerns the council has regarding the driveway easement. This led to a discussion about future development or sale of one of the properties and what happens with the driveway easement. It was suggested that Mr. Armbruster stay in contact with Planner Lindahl and to also present the configuration plans to the Planning Commission for their review. Consensus was the council will most likely approve the wetland waiver, but first they need to see the lot configurations. 9B. Update on Shannon Lane Costs City Administrator Donahue presented that as of November 4, 2009 the City spent $102,319.19 before construction, during construction a total of $37,169.13 was spent and after construction a total of $3,250.00 was spent. The City's total share is $142,738.32. Total project cost was $226,744.93. After assessments are collected the city's net cost CITY OF CORCORAN CITY COUNCIL MEETING November 23, 2009 will be $80,067.83 and city's cash outlay being $114, 753.47 leaving a balance of $28,314.36 that is going to be funded. A question was asked if anyone has been in contact with St. Johns Church regarding things that still need to be done. City Engineer Vander Top answered that he will check into a list of things that still need to be done and report to St. Johns Church on when the things will be done. 9C. Review and Discussion of 2009 City Performance Report City Administrator Donahue presented the City performance report as of 10/30/09. He presented $16,793 as the projected revenue surplus at year end. There was some questions regarding one of the columns of the worksheet and it looks as if there was a formula error. Staff explained how the error happened and that they will fix the problem. There was discussion regarding KVD being brought in for pre -audit work and staff reported that they are hoping that books are better this year. Staff will meet with KDV to determine specific areas in need of assistance for audit prep. 9D. Discussion and Review of Proposed 2010 Budget City Administrator Donahue presented a final draft of the staff proposed and council directed 2010 budget. He gave a summary of the various cuts and the adjustments made to the budget. There was discussion about the proposal to add $2,411 for membership to the Association of Metro Cities. Consensus was to eliminate that item from the budget, as it wasn't a needed item for the city. 9E. Medina /Corcoran Fire Contract City Administrator Donahue explained that the Hamel Fire Contract expires at the end of the year. He reported that he has been in contact with Chad Adams from Medina and he is looking for direction from Council on what formula would be best for the city. It was suggested that the formula be based on the personal experience one year at a time. This led to a discussion about how it could be done and how the amount can be forecasted for budget preparations. CITY OF CORCORAN CITY COUNCIL MEETING November 23, 2009 10. NEW BUSINESS 10A. Elm Creek Water Mgmt Org — Appointment Process City Administrator Donahue explained that Commissioner Dean Franssell talked to him last week. Mr. Franssell has decided he would not like to be reappointed and wishes to leave the Commission at the end of the year. MOTION made by Thomas, seconded by Milbrandt to appoint Greg Ebert to the Elm Creek Water Management Commission for a one -year term. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 10B. Options for 2010 Recycling Program City Administrator Donahue explained that the city's current contract with Waste Management is up at the end of the year. Waste Management has provided a three year proposal for continuing the current 2 sort recycling or the city can consider changing to a single sort option. There was discussion on what the benefits of single sorting is. It was suggested that staff get single sorting proposals from other companies so a cost comparison can be done. A suggestion was also made to add a small survey in the next newsletter to see if residents would rather have single or 2 sort recycling. 11. UNSCHEDULED ITEMS None 12. STAFF REPORTS /MEMOS 13. ADJOURNMENT MOTION made by Milbrandt, seconded by Gmach to adjourn at 9:35 pm. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) Dan Donal ity Administrator