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Home My WebLink About2009-10-22 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING October 22, 2009 1. CALL TO ORDER AND ROLL CALL The Corcoran City Council met on October 22, 2009, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson and City Engineer Vander Top. Mayor Guenthner called the meeting to order at 7:00 pm. 2. PLEDGE OF ALLEGIANCE 3. AGENDA APPROVAL MOTION made by Thomas, seconded by Gmach, to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 4. OPEN FORUM Patrick Hank inquired about the status of the Comprehensive Plan update and would like the Planning Commission Members to receive the draft copy soon to allow them time to review it before there needs to be action on it. City Administrator Donahue updated the council that CD's of the Draft Comprehensive Plan will be available October 23rd. There was some discussion about the Shannon Lane Project and it was suggested that the worksheet show more costs allocations. 5. PRESENTATIONS Mike Freeman, Hennepin County Attorney Mr. Freeman introduced himself as the Hennepin County Attorney. He gave a presentation of what services his office can offer the residents of Corcoran. 6. CLAIMS AS PRESENTED Escrow Claims MOTION made by Thomas, seconded by Gmach, to approve escrow claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) All Other Claims CITY OF CORCORAN CITY COUNCIL MEETING October 22, 2009 MOTION made by Gmach, seconded by Hudok, to approve all other claims as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 7. CONSENT AGENDA 7A. Draft Minutes October 6, 2009 & October 8, 2009 7B. Approval of Easement Stipulation, Northern Natural Gas MOTION made by Milbrandt, seconded by Gmach, to approve the Consent Agenda. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8. UNFINISHED BUSINESS 8A. Employee Benefit Package — 2010 City Administrator Donahue explained that due to the Open Enrollment requirements, the council needs to decide on the city's contribution amount to the employee's insurance package with the LOGIS Municipal Insurance Group. The city currently contributes $830 per month to each of the sixteen current employees. The current 2010 draft budget includes funding to the level of the proposed premium increase for health care insurance which is increasing about 15.7 %. Staff has prepared a worksheet that has four options the council could chose from regarding the city contribution. • Option 1: A $50 per month contribution increases city contribution to $880 per month per employee and it cuts the expenditure side of the budget $14,530. • Option 2: A $70 per month contribution increases city contribution to $900 per month per employee and it cuts the expenditure side of the budget $10,892. • Option 3: An $80 per month contribution increases city contribution to $910 per month per employee and it cuts the expenditure side of the budget $9,073. • Option 4: A $130 per month contribution increases city contribution to $960 per month per employee and it cuts the expenditure side of the budget to almost zero. There was some discussion between the mayor and council members on which option would be best for the employee's and works with the budget. It was suggested that more information was needed therefore a special meeting is needed to discuss this further and make a decision before open enrollment ends. Mayor Guenthner called a Special Meeting for November 5, 2009 following the Comprehensive Plan Update Meeting. MOTION made by Milbrandt, seconded by Thomas, to temporarily table this discussion. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) CITY OF CORCORAN CITY COUNCIL MEETING October 22, 2009 8B. Ordinance 2009 -250 — An Ordinance Amending Park & Trails Commissioner Appointments to allow Appointment of high school student(s) City Administrator Donahue explained that staff has prepared the necessary ordinance language in order to allow for two high school students to serve as non voting members of the Parks and Trails Commission. He suggested an additional option for the language change to not restrict the number of appointments to the Parks and Trails Commission. It was suggested to make the following modification: Under 36.11 1) Strike "up to two (2) and "that shall be ", 2) add after appointed ", as discretion of council" and 3) Strike Paragraph E. MOTION made by Milbrandt, seconded by Hudok, to approve the modified Ordinance 2009 -250. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8 C. Considerations of Permanent Appointments of High School Applicants to the Parks & Trails Commission City Administrator Donahue explained that now that the Ordinance has been modified the council needs to permanently appoint the high school students to the Parks & Trails Commission. MOTION made by Thomas, seconded by Milbrandt to appoint Lindsay Jacobs and Michelle Hansmann to the Parks & Trails Commission for 2009/2010 term. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8D. Preliminary Approval of Agreement — DNR Metro Greenways Community Conservation Assistance Grant City Administrator Donahue explained that the DNR Metro Greenway Grant is being considered for possible approval. The DNR is looking for final approval no later than November 12, 2009. The council needs to review Attachment A of the contract as this includes the budget and work plan schedule. The work plan and budget are flexible but it has been structured to show completion of all tasks in 2010 and the grant being received in 2010. There was discussion about the tasks included on the Attachment. It was noted that a lot of the tasks are included in the updated Comprehensive Plan. The Met Council is going to want the ordinances updated as soon as possible. This led to discussion about the advantages and disadvantages of the city following the guidelines in the agreement to update and create the ordinances required. CITY OF CORCORAN CITY COUNCIL MEETING October 22, 2009 MOTION made by Gmach, seconded by Milbrandt to approve the Preliminary Agreement of the DNR Metro Greenways Community Conservation Assistance Grant. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 8A Continued - Employee Benefit Package — 2010 Councilor Gmach had available the 2009 Insurance Plans that were offered to the city employees. It was suggested that staff prepare a breakdown of what plans are being offered to employees in 2010. Mayor Guenthner called a Special Meeting for November 5, 2009 to start at 8 pm or after adjournment of the Public Hearing for consideration and approving of the budget related item of the city's contribution amount for insurance plans. 8E. Consideration of bid for City Hall Copier City Administrator Donahue explained that staff has taken a lot of time contacting several venders in the metro area, reviewed the after markets and talked with other organizations about buying used equipment. After this review staff is still recommending purchase of the copier that was presented at the last council meeting. MOTION made by Milbrandt, seconded Thomas by to approve the purchase of the copier presented at the October 8, 2009 Council Meeting. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 9. PLANNING BUSINESS 9A. Acceptance of Hodgin Acres (PC06 -020) Street Project City Engineer Vander Top presented a letter received from Joseph R. Rhein from Bonestroo. All of the requirements of the development have been satisfactorily completed; therefore it is recommended that the council accept the Hodgin Acres Street Project. MOTION made by Thomas, seconded by Gmach to accept the Hodgin Acres Street Project. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 10. NEW BUSINESS CITY OF CORCORAN CITY COUNCIL MEETING October 22, 2009 10A. Carpet Bids — Authorizing Purchase for City Hall City Administrator Donahue explained that due to the Geothermal Contractors having to drill into the City Hall sewer pipes it resulted in ripping out the carpet in the conference room. The carpet in the conference room needs to be replaced as soon as possible; therefore he is recommending that the carpet also be replaced in the office area, council chambers and the auxiliary meeting room. Five vendors have been contacted and bids are expected to be received. There is a balance of $65,601.92 in CIP Certificates therefore staff is recommending all three areas be upgraded with new carpet. There was a question about whether or not this could be covered under the cities insurance. City Administrator Donahue answered that he thought the deductible would be too high. There was discussion between the council members on whether or not all of the areas necessarily need to be done right now. It was suggested that the council members walk through and take a look at the areas that are being recommended for carpet replacement. MOTION made by Gmach, seconded by Hudok, to authorize staff to receive and award the bid to the lowest bid for carpet replacement after approval from Mayor Guenthner. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 10B. Reschedule Council Meetings of 11/26/2009 & 12/24/2009 There was discussion between staff and council members of which dates work best for everyone. MOTION made by Thomas, seconded by Gmach to reschedule the November 26, 2009 Council Meeting to November 23, 2009 and the December 24, 2009 Council Meeting to December 21, 2009. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 11. UNSCHEDULED ITEMS 11A. Resolution 2009 -50 Authorizing Grant Submission to Hennepin Youth Sports Commission City Administrator Donahue presented that Hennepin County offers a grant for youth sports programs. There is a need at the Corcoran Park for Youth T -ball Fields. The T- ball field budget is $16,000. Funding for the T -ball funding would be $10,000 from the CITY OF CORCORAN CITY COUNCIL MEETING October 22, 2009 grant request, Corcoran Jaycees $5,000, Corcoran Athletic Association $1,000 and the city will assume all future costs of maintenance, upkeep, upgrades and equipment. The grant application is due November 2, 2009. The application needs to be consistent with the city's Comprehensive Plan and must include an Environmental Intrusion Statement, estimate of users and a site plan. MOTION made by Thomas, seconded by Milbrandt to approve Resolution 2009 -50, A Resolution to Approve Hennepin Youth Sports Program Application. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt and Thomas (Motion Carried 5:0) 11B. Closed Meeting — Reimann /Hall (Planning Case 2009 -004) Threatened Litigation Mayor Guenthner called a closed session to discuss the Reimann/Hall Threatened Litigation. Mayor Guenthner called back to order the Regular Council Meeting. 12. STAFF REPORTS /MEMOS 12A. Newsletter Update Councilor Milbrandt gave an update of the Fall Newsletter. 12B. Review of 09/15/2009 Parks & Trails Commission Draft Minutes No verbal report given. 13. ADJOURNMENT MOTION made by Milbrandt, seconded by Thomas, to adjourn at 9:20 pm. Voting Aye: Gmach, Guenthner, Hudok, Milbrandt and Thomas (Motion Carried 5:0) Dan Donahue, City Administrator