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Home My WebLink About2009-03-26 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING March 26, 2009 ].CALL TO ORDER AND ROLL CALL Vice Mayor Thomas called the meeting to order at 7:00 p.m. The Corcoran City Council met on March 26, 2009, at City Hall in Corcoran, Minnesota. Present were Vice Mayor Thomas, Councilor Gmach, Councilor Hudok and Councilor Milbrandt. Also present were Interim City Administrator Bodem, Police Chief Gormley and City Engineer Rhein. Mayor Ken Guenthner had an excused absence. 2. PLEDGE OF ALLEGIANCE Vice Mayor Thomas invited the audience to rise to say the Pledge of Allegiance. 3. AGENDA APPROVAL MOTION: by Gmach, seconded by Hudok, to approve the agenda with the following addition: Add under Consent Agenda 5d: Resolution 2009 -13 Police Officer Declaration of' PFRA contributions — Kevin Wagman Voting Aye: Gmach, Milbrandt, Thomas and Hudok. (Motion carried 4:0). 4. CLAIMS AS PRESENTED 4a. Escrow Claims (Fund #500). MOTION by Gmach, seconded by Hudok, to approve Escrow Claims (Fund #500). VotingAye: Thomas, Gtnach, Milbrandt and Hudok (Motion Carried 4:0) 4b. Building Inspection Claims. 4c. All Other Claims as Presented. MOTION by Gmach, seconded by Hudok, to approve Building Inspection Claims and All Other Claims as Presented. VotingAye: Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 4:0) Council directed staff to send an invoice and make an effort to recover cost incurred from the legal and staff work associated with the Coleman and Franken recount issue. 5. CONSENT AGENDA 5a. 3/12/09 Minutes MOTION by Milbrandt, seconded by Gmach, to approve of the 3/12/09 City Council minutes with the following corrections: Page 4, in the opening narrative under the header 8d in the sentence, change "planning" to "legal" Page 5, 8f, the entire first bullet point should read: • Page 2, subpart 3 add: the last sentence should read, "On tracts over 3.0 acres. There are no animal unit restrictions on parcels greater than 30 acres." Voting Aye: Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 4:0) Call to Order Roll Call Pledge of Allegiance Agenda Approval Claims As Presented Consent Agenda Page -1- CITY OF CORCORAN CITY COUNCIL MEETING March 26, 2009 5b. Police CIP— Squad purchase approval MOTION by Gmach, seconded by Hudok, to approve the purchase of the squad car as recommended in the Police Chiefs memo estimated to cost $25,000 from Elk River Ford and the change over and miscellaneous equipment in the amount of $10,000. VotingAye: Thomas, Gmach, Iludok and Milbrandt. (Motion Carried 4:0) 5c. Broken Heat Compressor Interim City Administrator Bodem provided an overview about the compressor that heats the city administrator office, small conference room and city council chambers. Funds to pay for this repair would come out of the city hall operating and maintenance accounts. It was explained there is no correlation between this fix and the larger geo thermo system replacement. The heat compressor has to get fixed regardless. MOTION by Gmach, seconded by Hudok, to table the purchase of the heat compressor in the amount of $1,771.00 from 'Thermal Technologies, Inc. to repair the broken air compressor until a more comprehensive report relative to the larger geo thermo project is analyzed. VotingAye: Thomas, Gmach, Hudok and Milbrandt. 5d. Resolution 2009 -13 — Kevin Wagman Declaration of PERA MOTION by Milbrandt, seconded by Gmach, approving Resolution 2009 -13 Police Officer Declaration of PERA contributions —Kevin Wagman. VotingAye: Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 4:0) 6. OPEN FORUM None. 7. PRESENTATION. None. 8. UNFINISHED BUSINESS 8a. Planning Professional Services Interviews The City Council received presentations and asked questions of the following professional planning firms: I. Bonestroo 2. Landform 3. MFRA 4. TKDA Sb. Engineering Professional Services Interviews The City Council received presentations and asked questions of the following professional engineering firms: Open Forum Presentations Unfinished Business Page -2- CITY OF CORCORAN CITY COUNCIL MEETING March 26, 2009 1. Bonestroo 2. WenckAssociates, Inc. Approval of the Planning and Engineering firms for professional services will be decided at the April 8, 2009 City Council meeting. The City Council thanked each firm for their professional presentations. 8c. Shannon Lane Bridge Update A Shannon Lane Bridge update was provided to the City Council. The alternative access easements were signed and delivered. The Public Works Department is constructing the emergency access road. All the necessary permits have been submitted. The April 8th Elm Creek Watershed District meeting has been scheduled. Staff was directed to correspond with the Mayor as to the status of the 3 properties and required right -of -entry instruments. If the Mayor seeks assistance, than City Staff along with Council can help negotiate and execute the agreements. 8d. City Administrator Status Report The Committee selected their top candidate for council consideration. Council would like to individually meet with the candidate so that each member has a better understanding of the applicant's background qualifications and fit for the position. Council is seeking an opinion from the City Attorney about this idea and how to avoid any possible open meeting law issues. 8e. Reinvestment Evaluation Funds Held w/21"Ccntury Interim City Administrator provided Council with a few short -term reinvestment options from banks going out 3 to 9 months. Council gave direction to utilize city approved financial investment institutions in the short term -2 and 3 month certificate of deposits stressing the importance of safety and security. The deadline for the reinvestment of the $545,000 held at 21' century is April 7, 2009. 9. PLANNING BUSINESS. None. 10. NEW BUSINESS 10a Spring Newsletter - Approval MOTION by Milbrandt, seconded by Hudok, to approve the Spring Newsletter in conformance to changes hand written on the draft newsletter provided by each Council Member back to Staff. Voting Aye: Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 4:0) lOb. Dust Control — Establish Public Hearing Date (April 23'') Council directed Staff to publish and post the Dust Control Hearing Notice. The Dust Control Hearing date is Thursday, April 23, 2009 al 7:00 PM. Planning Business New Business Page -3- CITY OF CORCORAN CITY COUNCIL MEETING March 26, 2009 11. COUNCIL AND STAFF REPORTS lla. Animal Ordinance 'Interim City Administrator Bodem presented a memo updating the Council that at the March 12, 2009 City Council meeting, Council approved the Animal Ordinance narrative in its final form. Ilowever, because the proposed ordinance includes a zoning ordinance change, the statutory procedures for zoning amendments will have to be followed. There are procedures in the City Ordinance as well (Sec. 1070.010), but they appear to deal with re- zoning of property, not a change such as the one contemplated in the animal ordinance. The statute (M.S. § 462.357, subds. 3, 4) requires that an amendment initiated by the Council (like this one) has to be referred to the Planning Commission. This is a bit of overkill for this issue, but it's required. A public hearing is also required with a 10 day notice before the meeting in the official newspaper. The notice must state the time, place and purpose of the meeting. Once the planning commission holds the hearing and recommends approval, the Council can approve and publish as usual. Because we will not meet the ten day notice requirement for the April planning commission meeting, expect the public hearing to be held at the May 7, 2009 planning commission meeting. Council concurred that the Planning Commission publish the public hearing in meeting the posting requirements for the May 7, 2009 Planning Commission meeting. 11b. Budget Impact - Police Revenue Police Chief Gormley provided Council with a community comparison of revenues collected by Hennepin County District Court in fiscal year 2008. 11.c. Local Board of Review Information City Staff informed Council of the Thursday, April 9th scheduled Local Board of Review Hearing. 12. UNSCHEDULED ITEMS — None 13. ADJOURNMENT MOTION made by Hudok, seconded by Milbrandt, to adjourn at 9:28 p.ni. Voting Aye: Thomas, Gmach, Hudok and Milbrandt (Motion carried 4:0) Todd Bodem, Interim City Administrator Council and Stuff Unscheduled Items Adjournment Page -4-