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HomeMy WebLinkAbout2009-02-26 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 1.CALL TO ORDER AND ROLL CALL Mayor Guenthner called the meeting to order at 7:00 p.m. The Corcoran City Council met on February 26, 2009, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Gmach, Councilor Thomas, Councilor Hudok and Councilor Milbrandt. Also present were Interim City Administrator Bodem, Police Chief Gormley, Public Works Superintendent Meister, City Attorney Lange!, Interim City Planner Lindahl, City Engineer Rhein, and Brad Schleeter of Bonestroo. 2. PLEDGE OF ALLEGIANCE Mayor Guenthner invited the audience to rise to say the Pledge of Allegiance. 3. AGENDA APPROVAL MOTION: made by Thomas, seconded by Hudok to approve the agenda with some claims additions. Voting Aye: Guenthner, Gmach, Milbrandt, Thomas and Hudok. (Motion carried 5:0). 4. CLAIMS AS PRESENTED 4a. Escrow Claims (Fund #500). MOTION by Hudok, seconded by 'Thomas to approve Escrow Claims (Fund #500). Voting Aye: Guenthner, Thomas, Gmach, Milbrandt and Hudok (Motion Carried 5:0) 4b. Building Inspection Claims. MOTION by Thomas seconded by Hudok to approve Building Inspection Claims. Voting Aye: Guenthner, Thomas, Gmach, Milbrandt and Hudok (Motion Carried 5:0) 4c. All Other Claims as Presented. MOTION by Hudok, seconded by Milbrandt to approve all other claims as presented with addition below: The printed checks for Toll Gas and Welding in the amount of $475.71 and At & t in the amount of $68.34 were signed by the Mayor and Administrator prior to this meeting approval of the claims. Also included in these claims is Collision Corner ($787.05 remaining deductible) for repairs and maintenance and Transport Graphics for repair of squad 550 in the amount of $212.95. Voting Aye: Guenthner, Thomas, Gmach,1 ludok and Milbrandt. (Motion Carried 5:0) 5. CONSENT AGENDA 5a. Approval of the February 12, 2008 Draft Minutes MOTION made by Gmach, seconded by Thomas to approved the January 12, 2009 City Council minutes with the following changes: • Page 3, 8a fourth sentence down, change "analigas" to "regarding" • Page 4, 8b, last paragraph after "bite the bullet." Change entire sentence to read, "Corcoran has sufficient bonding capacity, if necessary." • Top of Page 5, after Motion carried 4:1, changes sentence to read, "Staff was directed to notify Mr. Jacobs about the open spot for alternates and Call to Order Roll Call Pledge of Allegiance Agenda Approval Claims As Presented Consent Agenda Page -1- CITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 was further directed to re- notice the openings." • 'Fop of Page 5 after re- notice the openings, the entire paragraph should read: There were 2 expirations and an unfinished term due to the resignation of Roz Milbrandt due to her being elected as a Corcoran City Council Member. Previous members Pat Hank, Liane Laddusaw and "I"rish Krueger decided not to reapply (Trish Krueger's term expires in 2010). • Page 5, remove entire second paragraph, "Council gave Mr. Cox two options to either pay the fee and do the work or not pay therefore no work," • On Page 6, 5th billet down, strike "I believe" • On Page 6, I1 b Previous Open Forum, it should read: "The City is taking follow up action on the Open Forum items from previous meetings." Voting Ayc: Guenthner, Thomas, @mach Hudok and Milbrandt. (Motion Carried 5:0) Sb. 2009 Fee Schedule. MOTION made by Thomas, seconded by Hudok to approve the current structure of the 2009 Fee Schedule with the following changes: • Increase the over weight fee from $700.00 to $750.00. • Modify Recycling fee from $28.00 to $29.00 • Match the fee schedule of the grading application from $75.00 to $35.00. Council directed staff to notice the Parks and Trails Commission of the need to recognize the various groups. Voting Aye: Guenthner, Thomas, Gmach Iludok and Milbrandt. (Motion Carried 5:0) 6. OPEN FORUM No items. 7. PRESENTATION. ProSource Technologies — Steve Stenger Master Services Steve Stenger presented an overview of his company, ProSource Technologies. Mr. Stenger asked Council if they would consider ProSource for a Master Services contract. The company can complete the more traditional services like surveying, environmental services, and civil engineering. Additionally, they offer a unique perspective in handling some of those "grey areas." They can work on a project - by- project need basis. Council will consider the possibilities in conjunction with their review of the professional services proposals. 8. UNFINISHED BUSINESS 8a. Shannon Lane Culvert /Bridge Action Plan. MOTION by Gmach seconded by 'Thomas to formally approve the Shannon Bridge Action Plan. Open Forum Presentations Unfinished Business Page -2- CITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 Voting Aye: Guenthner, Thomas, Gmach Hudok and Milbrandt. (Motion Carried 5:0) There was also significant discussion on the Shannon Lane Bridge status: • MnDot Funding Application Submitted by Bonestroo on Jan. 20"' • Preliminary Survey is completed • Soil borings /Geotechnical Report completed • Ilydraulic Analysis is completed • Elm Creek Watershed Permit is in process. Formal permit submittal is anticipated in mid March, for an April 8th Commission meeting. • DNR permit is in process and no issues are anticipated. A formal submittal is anticipated in mid March, with permit approval anticipated by mid -to- late April. • Private utility locations have been accomplished. More exact location information and to initially discuss the approach for construction is needed. • The existing ROW and easements have been investigated. Some amount of temporary and/ or permanent easements will be required from properties on both the north and south sides of the road. • The City has indicated need to make initial contact with the affected property owners. • Bonestroo has verified with MnDot that permanent easements are sufficient— acquisition of ROW is not required. MnDot has also indicated that the easements will not delay construction. A right of entry may be sufficient for the construction, and the permanent easements can be obtained after the fact. • Detailed bridge plan is currently proceeding. • An issue was raised about the permit submittal as it pertains to excavating mitigation needs within the work area of the flood plain. Bonestroo to work it out. • Mayor Guenthner talked about the various meetings with the Church deacons and land owners about the easements. He handled their specific questions and concerns. Guenthner also talked about his meetings with county and state representatives. Ile also said that easement documents are being drafted. Guenthner also talked about the all of the fire and safety issues. 8b. Summary of the 2009 State Aid Allocation City Engineer Rhein provided Council with a memo and brief summary of the Minnesota Department of Transportation State Aid Apportiomnent for 2009. The amounts allocated to Corcoran for 2009 are $139,825 for the construction account, and $75,291 for the maintenance account, resulting in a total allocation of $215,1 16. The 2009 allocation represents a decrease of 3.71% from the allocation received by Corcoran in 2008. The City has also received the previously uncollected funds from MnDot designated for Corcoran in 2008. 8c. Bonestroo Draft Local Surface Water Management Plan Project Status Page -3- CITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 Report. Mr. Brad Schleeter of Bonestroo provided an extensive overview to Council about the Local Surface Water Management Plan (LSWMP). Corcoran is required to prepare a LSWMP to meet the requirements detailed in Minnesota Statutes 103B and Minnesota Rules 8410, administered by the Minnesota Board of Water and Soil Resources. As required, the LSWMP is consistent with the goals and policies identified in the Metropolitan Council's Water Resources Management Policy Plan and the Comprehensive Watershed Management Plan of ECWMC. It was recommended that the City Council accept the agency review draft LSWMP and authorize Staff to distribute this LSWMP to the identified agencies for review and comment as required. There was significant discussion on this item. MOTION made by Gmach, seconded by 'Thomas to preliminarily approve the distribution of the Draft Local Surface Water Management Plan to the review agencies subject to an explanation about the Crow River Direct and the subsurface water concerns. Voting Aye: Gmach and Milbrandt. Voting Nay: Guenthncr, Thomas, I -Iudok (Motion defeated: 3:2). MOTION made by Thomas, seconded by l -ludok to approve the Draft Local Surface Water Management Plan and its distribution to the review agencies with the correction of the 1STS. Voting Aye: Milbrandt, Guenthner, Thomas, Nudok Voting Nay: Gmach (Motion carried: 4:1) 8d City Attorney Langel — Status Report City Attorney Langel provided Council with an update regarding the sign, animal tree ordinances. The Council decided that action on the various ordinances be handled at the upcoming Council meetings: I. March 12, 2009 — Animal Ordinance 2. Month of April — Sign Ordinance 3. Month of May — Tree Ordinance Components Mayor Guenthner with concurrence of the City Council said the Planning Agenda items 9 a, b, c can be handled after the Interim City Planner Kendra Lindahl Status Report item update. 8e. Interim City Planner Kendra Lindahl City Planner Kendra Lindahl briefed the Council about the PUD concept and development stage of the Ilustad property in Maple Grove on 101 and 10 cast of Lion Parks. There are 3 issues pertaining to this development as it relates to Corcoran: roads, utilities and water. Significant discussion ensued about potential water issues and how it impacts the City and surrounding landowners. Council directed staff to send a "NO" Letter to Maple Grove. MOTION by Gmach, seconded by Thomas to send a "No" letter to Maple Grove with the idea that the project goes no further until the city or developer Page -4- CITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 compensates the City of Corcoran for costs incurred upon review by our experts. Voting Aye: Guenthner, 'Thomas, Gmach Hudok and Milbrandt. (Motion Carried 5:0) 8e. from 9c. Resolution 2009 -09 Corcoran Business Park Final Plat Extensions. MOTION by Gmach, seconded by Thomas to approve Resolution 2009 -09. Voting Aye: Guenthner, Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 5:0) 8e. from 9a. Resolution 2009 -07 Ess Preliminary Plat MOTION by Gmach, seconded by Thomas to approve Resolution 2009 -07 Ess Preliminary Plat. Voting Aye: Guenthncr, Thomas, Gmach, Tludok and Milbrandt. (Motion Carried 5:0) 8e. from 9b. Resolution 2009 -08 Ess Final Plat MOTION by Thomas, seconded by Hudok to approve Resolution 2009 -08 Ess Final Plat. Voting Aye: Guenthner, Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 5:0 Mayor Guenthner recognized the quality of planning research and presentation of the materials for these items from the Interim City Planner. 8f. Certificate of Deposit Account Registry Services (CDARS) — 21" Century Bank. MOTION by Thomas, seconded by Milbrandt to table the CDARS program discussion. Voting Aye: Guenthner, Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 5:0) 8g. Revised Investment Policy (Existing /Proposed) Council had the chance to review the existing and proposed investment policies. It was decided not to approve the proposed policy until they revisit the 2009 budget, review internal controls and hire a new administrator. Council decided this will be an important factor during the review of the city administrator candidates. Members of the City Council will handle the reinvestment of the $500,000 CD held with 21' Century knowing there is an April 7, 2009 maturity on certificate of deposits (Original Balance $500,000 current rate is 3.50% APY. This matures 4 -7- 2009). Investment information will be provided by Staff to Council at the March 26d1 City Council meeting. 8h. Commission Applications. 'The following applicants are still on the table for review in being appointed to the various commissions: Owen Jenson, Dean Jacobs, Kevin Casserly and Rickey Ravnholdt. MOTION by Milbrandt seconded by Thomas to appoint Tom Cossette to the Page -5- CITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 Parks and Trails Commission. Voting Aye: Guenthner, Thomas, Gmach, Hudok and Milbrandt. (Motion Carried 5:0) The Planning Commission has 2 alternate and 1 unfinished open seats. 'l'he Parks and Trails Commission have 3 open seats. By Council consensus, the application period will remain open until the end of business day March 9"'. Staff to collect and send to Council ahead of the March 12th meeting. 8 RFP Evaluation Process Discussion The City Council discussed the need to categorize and evaluate the proposals for the planning, engineering and legal services along with the city administrator applications. Council Member Gmach will create master grids so staff can apply the material data for Council to develop their tally ranking. The Council work distribution list is as follows: Legal —Mayor Guenthner to complete grid ranking Planning and Engineering Councilor Gmach to complete grid ranking City Administrator — Councilor Milbrandt to complete grid ranking It was decided that the internal ranking or scoring deadline be at the end of business day, March 10th. Council will have to bring to the meeting copies of the proposals and application materials. There is no interview scheduled for March 12'x' 9. PLANNING BUSINESS. Items a, b, and c. was handled under Interim City Planner's Report agenda itein 8e. 10 .NEW BUSINESS 10a .Crop Land Bids Every year the City of Corcoran leases land to farmers bidding for crop land use. The City leases the parcels north and south of City Hall. To the north is a 20 acre tillable parcel. The south parcel is 22 acres, tillable. The high bid went to Greg Lever at $1 12.99 /Acre for the North parcel and $112.99/Acre for the South parcel respectively. These amounts equate to a yearly total of $2,225.98 for the north parcel and $2,485.78 for the south. MOTION by Gmach, seconded by Milbrandt to accept the high bid for the north and south parcels for crop land bids with Mr. Greg Leuer. Voting Aye: Guenthner, Thomas, Gmach, Iludok and Milbrandt. (Motion Carried 5:0) For future consideration, Council would like to execute 2 to 3 year lease agreements. 11. COUNCIL AND STAFF REPORTS lla. Draft Planning Commission Minutes — February 56. Nothing discussed lib Draft Parks and Trials Commission Minutes — January 20 "' Nothing discussed Planning Business Net, Business Council and Staff Reports Page -6- CITY OF CORCORAN CITY COUNCIL MEETING February 26, 2009 11c. County Road 19 Updated Spreadsheet. The MSA funds we received were entered into previous sources and uses spreadsheet provided. Councilor Milbrandt said she attended the truck Safety Seminar. It was well attended and exceptionally well executed. Mayor Guenthner said that County Commissioner Jeff Johnson will be attending the April 9h City Council meeting. Councilor Gmach gave a brief update about the police union negotiations. The only substantive issues were healthcare and pay. There will be no commitment from Council until these issues are conclusively negotiated. 12. UNSCHEDULED ITEMS There were no unscheduled items discussed 13. ADJOURNMENT MOTION made by Thomas, seconded by Gmach, to adjourn at 10:23 p.m. Voting Aye: Guenthner, Thomas, Gmach, 1 ludok and Milbrandt (Motion carried 5:0) Todd Bodem, Interim City Administrator Unscheduled Items Adjournment Page -7-