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Home My WebLink About2009-01-08 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING January 8, 2009 1. Oath of Office. Interim City Administrator administered the Oath of Office to Manor Kenneth Guenthner and Council Members George Gmach and Rosalyn Milbranl. 2 CALL TO ORDER AND ROLL CALL Call to Order The Corcoran City Council met on January 8, 2009, al City Hall in Corcoran, Roll Call Minnesota. Present were Mayor Guenthner, Councilor °mach, Councilor Thomas and Councilor Milbrandt. Also present were Interim City Administrator Bodem, Police Chief Gormley, and Public Works Superintendent Meister, and City Engineer Joe Rhein. Councilor Iludok had an excused absence. Mayor Guenthner called the meeting to order at 7:00 p.m. followed by the Pledge ofAllegiance. 3.AGENDA APPROVAL Mayor Guenthner recommended the agenda be Re- arranged to read as follows: Remove Item from Unfinished Business down to Item 7 7a. Resolution 2009 -01 — Relating to the organization and annual appointments for the city of Corcoran 7b. Commissions 7c. City Staffing 7d. Charter Commissions 7e. Meeting Process 7f. Budget Comments 7g. Comprehensive Land Use Plan Update Consent items to read as follows: 9.a 12/22/08 Minutes 9b. Resolution 2009 -02 Accepting a donation of cash from Dan and Arlys Peterson Add under Council Staff Reports: • Bonestroo — 1000 Friends Planning Services • ABDO Audit Engagement Service Letter • Met Council Planning Loan • Ess Addition Update • Shannon Bridge Report • Comp Plan Committee MOTION made by Thomas, seconded by Gmach to approve the agenda with the above modifications and additions. Voting Aye: Guenthner, Gmach, Milbrandt and Thomas (Motion carried 4:0) 4. OPEN FORUM Jim Cox was present and had questions about the grading permit fee Hazel Lutz is concerned about "last minute" items presented to council and staff suggesting that no action be taken at a meeting when materials are not presented in a timely fashion. Agenda Approval Open Forum Page -1- CITY OF CORCORAN CITY COUNCIL MEETING January 8, 2009 Barry King who is representing a local family as developer expressed his dismay with the city's website not being updated regularly. 5. PRESENTATIONS No presentation items 6. Unfinished Business No Unfinished Business items Presentations Unfinished Business 7.NEW BUSINESS New Business 7a. Resolution 2009 -01 MOTION made by °mach, seconded by Thomas to approve Resolution 2009 -01 for the following Annual Appointments for 2009: 1. Official Newspaper Crow River News, 33 2" `� Street N.E., PO Box 280, Osseo, MN 55369 2. Vice Mayor / Acting Mayor The Acting Mayor shall be RON THOMAS . 3. Official Depositories/ Financial Advisors Farmers State Bank of Hamel BANKWEST 21' Century Bank (Formerly State Bank of Loretto) Northland Securities Smith Barney Citigroup Piper Jaffray FTN Financial 4. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Kenneth Guenthner, Mayor b. Vice - Mayor /Acting Mayor c. City Administrator d. Kimberly I3achmcier, City Clerk /Treasurer Voting Aye: Cuenthner,'fhomas, Gmach and Milbrandl. (Motion Carried 4:0) 7b. Commissions By way of Council consensus, it was decided to remove the last three questions of the Commission application and instead add the following language: If appointed, do you agree to disclose any conflict of interest you might have in reviewing or approving any contact, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before you? if so, please sign and date this application. Council Members instructed the Interim City Administrator to place the notice for applications in the next Crow River News and notice the city's website. Council would like applications for the packet for the February 12, 2009 City Council meeting. Page -2- CITY OF CORCORAN CITY COUNCIL MEETING January 8, 2009 7c. City Staffing Interim City Administrator Bodem was instructed to send out draft RFP's for legal to Milbrandt and Guenthner and RFP's for engineering/planning services to Thomas and Gmach for their review and comment. This is to be ready for the January 22, 2009 City Council packet. The Mayor and City Council members parted into a closed session to discuss employee and staffing matters. Council reopened to the regular meeting with the following Motion: MOTION by Gmach, seconded by Thomas to appoint Mayor Guenthner to carry out personnel function of city hall operations. Voting Aye: Guenthner, Thomas, Gmach and Milbrandt. (Motion Carried 4:0) Interim City Planner discussion ensued by consensus to hire Landform on an interim basis only if their rate is consistent with 2008 fees. MOTION by Milbrandt, seconded by Thomas requesting the Interim City Administrator to obtain an engagement letter from Landform with fee structure written. Mayor Guenthner and Rodem review engagement letter for approval. Voting Aye: Guenthner, Thomas, Gmach and Milbrandt. (Motion Carried 4:0) 7d. Charter Commission Mayor Guenthner and Councilor Gmach summarized what a City Charter is and what the benefits are in this form of local government. Corcoran is a 7 member Charter where 5 commission members' terms expired. The Chief Judge of Hennepin County appoints the people. Now time has elapsed with no new appointments, now the council has the authority and responsibility to appoint its members. It was the consensus of the council to advertize for opening for the first meeting in March. 7e. Meeting Process Mayor Guenthner made a few comments that he intends on recommending for change regarding the meeting process: • Re -order the agenda in a more common format • Adhere to a firm schedule of addressing planning matters • Eliminate the 10 p.m. meeting deadline rule. • Audience participation • 5 minute approach to open forum • Broad brush application of Roberts Rules of Order • Consider changing City Council meeting times from Thursday to Monday. • Open Forum items shall be communicated back to council for response It was suggested that items pertaining to a consultant in attendance should be moved to the front of the meeting. Page -3- CITY OF CORCORAN CITY COUNCIL MEETING January 8, 2009 Mayor Guenthner will provide a memo for the next meeting. 7f. Budget Comments MOTION made by Gmach, seconded by Thomas to adopt a new rate structure that would allow for a 3% salary increase. VotingAye: Guenthner, Thomas, °mach and Milbrandt. (Motion Carried 4:0). 7g. Comprehensive Land Use Plan Update. There was discussion about the upcoming January 15th Comp Plan Meeting and .January 29th Comp Plan Community Visioning meeting. 8. CLAIMS AS PRESENTED 8a. Escrow Claims (Fund #500). MOTION by Thomas, seconded by Gmach to approve Escrow Claims (Fund #500). Voting Aye: Guenthner, Thomas, Gmach and Milbrandt. (Motion Carried 4:0) 8b. Building Inspection Claims. 'There were no building inspection claims 8c. All Other Claims as Presented. MOTION by Gmach seconded by 'l'homas to approve all other claims as presented. VotingAye: Guenthner, Thomas, Gmach and Milbrandt. (Motion Carried 4:0) 9. CONSENT AGENDA 9a. December 22, 2008 Draft Minutes MOTION made by Thomas, seconded by Guenthner to approved the December 22, 2008 City Council minutes. Voting Aye: Guenthner, Thomas, Gmach and Milbrandt. (Motion Carried 4:0) 9c. Resolution 2009 -02 Accepting a donation of cash from Dan and Aryls Peterson Chief Gormley presented background of a donation in the amount of $5,000 from Dan and Aryls Peterson. The Police Department talked about the amber stick profile technology for what this will be use for. MOTION by Gmach, seconded by Thomas to approve Resolution 2009 -02. VotingAye: Guenthner, Thomas, Gmach and Milbrandt. (Motion Carried 4:0) 10. COUNCIL AND STAFF' REPORTS 10a. KDV Accounting Update Tt was reported that KDV has completed the cash reconciliation through December 2008 and is ready to start the prep work for the audit. 10b. ABDO Contract. Council to sec the engagement letter by next meeting. 10c. Bonestroo —1000 Friends Planning Services Engagement Interim Bodem was instructed to place this item along with the engagement letter Claims as presented Consent Agenda Council and Staff Reports Page -4- CITY OF CORCORAN CITY COUNCIL MEETING January 8, 2009 on the January 22nd City Council meeting. 10d. Met Council Planning Loan of $40,000. By consensus it was decided to rcturn the loan money back to the Met Council. 1 le. Ess Addition Update The Planning Commission did establish findings but they were not communicated back to the City Council for approval or denial. The applicant was provided with options and must decide how they want to proceed given the city's procedures and meeting time lines. 10f. Shannon Bridge Report Joe Rhein suggested these items be on the agenda for January 22, 2009 and the plan -of- action with a committee of staff, citizens and the Mayor shall meet beforehand. Additional bridge related matters with a written report to be provided on February 12111 . 10g. Comprehensive Land Use Plan Subcommittee Meeting Council talked about commission members on the subcommittee. Do we want to reexamine former members and who votes? It was slated that the meetings are public and the final vote is with the city council. The open lines of communication are happening as Ron Thomas and Roz Milbrandt attends. 11. UNSCHEDULED ITEMS 12. ADJOURNMENT MOTION made by Thomas, seconded by Milbrandt, to adjourn at 9:00 p.m. Voting Aye: Guenthner, Thomas, Gmach and Milbrandt (Motion carried 4:0) Todd Bodem, Interim City Administrator Unscheduled Items Adjournment Page -5-