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Home My WebLink About2010-04-22 - Council MinutesCity of Corcoran City Council Meeting Minutes April 22, 2010 - 7:00 PM The Corcoran City Council met on April 22, 2010, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, Corporal Hamilton, Public Works Superintendent Meister, Engineer Torve, and Deputy Clerk Heinecke. Councilor Hudok was excused for a planned absence. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order! Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Gmach, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 4. Open Forum a. Lee Eckman /Denise Thone 6405 Rolling Hills Road Citizen presented concems about CUP violation at 6300 Horseshoe Bend. Eckman /Thone provided council with documentation of their concern. Administrator Donahue to investigate and advise the council. b. Scott Christenson, 10120 Highland Road Questions about the section of Cain Road that has asphalt covering. Has the road been finished? How will any finishing be paid for? Will there be any special assessments. Engineer Torve responded that a punch list of items to complete the road repairs will be prepared and sent to the developer's bankruptcy receiver. There will be no assessment to any residents, 5. Presentations a. Fire Districts City Administrator Donahue provided the council with information on 2009 Market Values, 2009 Market Value Summary and a Fire Map. This information is used to determine how the city pays for fire coverage. b. Jeff Leuer - Loretto Fire Department - Year -end report c. Brandon Guest - Hamel Fire Department — Year —end report d. Brad Feist — Rogers Fire Department - Year -end report e. Reconvene Local Board of Review 6. Planning Business / Landform a. Administrator Donahue updated the council on the ordinance upgrade plans discussed at the 4/15/10 planning meeting. 7. Engineering / Wenck a. Res. 2010 -15 Agreement with Hennepin County on CSAH 10 & CSAH 101 Realignment MOTION: made by Thomas, seconded by Gmach to approve Resolution 2010 -15 as presented, Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). b. TIF Projects Engineer Torve updated the council on preliminary findings related to transportation and water supply. Draft ideas from these findings will presented to the council in May. 8. Consent Agenda a. Draft Minutes of 04 -08 -2010 b. Resolution No. 2010 -17 Northwest Trails Association Sponsoring c. Resolution No. 2010 -16 Accepting Corcoran Athletic Assoc. Donation d. Resolution No. 2010 -10 Accepting Corcoran Soccer Assoc. Donation e. Draft Minutes of Local Board of Review 04 -08 -2010 MOTION: made by Gmach, seconded by Thomas to approve the consent agenda as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 9. Council and Staff Reports / Memos a. Public Works Facility Options City of Corcoran City Council Meeting Minutes April 22, 2010 - 7:00 PM Administrator Donahue presented the currently identified options for upgrading the public works facility. Council directed Administrator Donahue to investigate the steps necessary to locate a Real Estate professional to assist the city in developing a plan to solve the ongoing need to update the public works facility. b. Police Grant Memo Corporal Hamilton presented a report to advise the council of two grants the Police Department will apply for. CenterPoint Energy Community Partnership Grant. This is a 50/50 matching funds grant for the purchase of safety equipment and special projects. State of Minnesota, Office of Traffic Safety Grant. This is a 94/6 matching funds grant for the purchase of in -car cameras. 10. Unfinished Business a. Review of City Ordinance Update Ran Administrator Donahue presented a review of grant use for the 2030 Comp Plan ordinance updates. Administrator Donahue to meet with both grant managers to confirm the city is meeting the grant requirements. b. Approval of Request by Parks & Trails Commission for Updating Park and Trail Plan Vice Chair Tom Cossette presented the Parks & Trails Commissions 2010 work plan and use of consultants to complete the plan. Parks & Trails Commission recommended cost to complete the work plan be funded 50% by Park Dedication funds and 50% by DNR grant funds. MOTION: made by Gmach, seconded by Milbrandt to accept consultant proposals as presented and review grant funding sources to ensure best use. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0) c. Discussion of Proposed Ordinance to Create a Mayoral Primary Attorney Carson advised 2002 primary election resolution was revoked in June 2008. Stat 205.065 has been amended to require primary ordinance or resolution be adopted by April 15 of year of the election. Therefore the City of Corcoran cannot have a primary election in 2010. d. Authorization to Purchase Bleachers Administrator Donahue presented two bleacher bids however they are not of equal product for comparison. City is waiting for a third bid from Earl F. Anderson; it has not yet been received. Administrator Donahue asked for authority to purchase 3 or 4 sets of bleachers not to exceed $10,000.00. Public Works Superintendent Meister indicated Anderson is the vendor of preference as the current bleachers are from Anderson. MOTION: made by Gmach, seconded by Milbrandt to approve the purchase of bleachers not to exceed $10,000. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 11. New Business a. Dust Control Public Hearing Assessment Meeting Meeting opened at 9:21 Richard Zbikowski -9101 Shannon Lane - Are there corrosion inhibitors in the product applied? Public Works Superintendent Meister indicated Magnesium Chloride is used. It is less corrosive than calcium chloride and has more rust inhibitors. Would like to see Shannon Lane included in the assessment. Tom Cossette -9200 Shannon Lane — Is the price the same as last year? Superintendent Meister indicated the price increased .10 per gallon on the applied product. Tom Cossette- Not all assessments increased from last year. Steve Lucas -9215 Shannon Lane -Does not want the dust control. How does a homeowner opt out? MOTION: made by Thomas, seconded by Gmach to dose the public hearing at 9:26. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Mayor Guenthner explained the general policy for deciding what roads are included in the dust control program. Engineer Torve explained that the cost for collector roads increased to help reduce possible budget shortfalls in 2010. City of Corcoran City Council Meeting Minutes April 22, 2010 - 7:00 PM MOTION: made by Thomas, seconded by Milbrandt to approve Resolution 2009 -18 as presented with the exclusion of Shannon Lane, Rush Creek Golf Course and Maple Hill Mobile Home Park. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 12. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Gmach, seconded by Milbrandt to approve escrow claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). b. Building Inspections Claims MOTION: made by Thomas, seconded by Gmach to approve building inspection claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). c. All Other Claims As Presented MOTION: made by Thomas, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 13. Unscheduled Items a. Lucas appeal of Shannon Lane culvert assessment Mr. Lucas has agreed to mediation. Councilor Milbrandt and Mayor Guenthner will participate in the mediation process. 14. Review of Upcoming Council Meeting Agenda a. Open forum issues b. Public Works facility c. Home Occupation permit review 15. Adjournment MOTION: made by Thomas, seconded by Milbrandt to adjourn at 9:47. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Daniel Donahue, City Administrator