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HomeMy WebLinkAbout2010-04-08 - Council MinutesCity of Corcoran City Council Meeting Minutes April 8, 2010 - 7:00 PM The Corcoran City Council met on April 8, 2010, at City Hall in Corcoran, Minnesota. Present were Mayor Guenthner, Councilor Thomas, Councilor Gmach, Councilor Hudok, and Councilor Milbrandt. Also present were City Administrator Donahue, Corporal Hamilton, Public Works Superintendent Meister, Engineer VanderTop, Planner Lindahl, and Deputy Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Hudok, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 4. Open Forum None 5. Presentations a. Hanover Fire Chief Rich Engle and Hanover Assistant Fire Chief Dave Malewicki presented 2009 year end report. Mayor and Council thanked them for the efforts in Corcoran. b. Kevin Dale presented the council with two donations from the Corcoran Athletic Association. $500.00 for the T- Ball fields and $750.00 for Snyder Field 6. Planning Business / Landform a. Corcoran Business Park Final Plat Extension — Resolution 2010 -13 MOTION: made by Gmach, seconded by Hudok to approve a one year final plat extension. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 7. Engineering / Wenck a. TIF Update Engineer VanderTop presented a diagram of the Maple Grove water system as information for council, and has started to evaluate the data. Also presented was a diagram of the Hennepin County Transportation System Model, this data will also be evaluated to present preliminary findings at the next meeting. b. CenterPoint Energy Natural Gas Pipeline Update Engineer VanderTop presented an overview of CenterPoint Energy's request for a ROW permit for the construction of a 12 -inch gas line from the NNG Town Border Station to Maple Grove to the east. Engineer VanderTop will continue discussions with CenterPoint regarding location, protection of Larkin Road, coordination with other utilities and coordination with the city's future plans with additional recommendations presented at the 4/22/10 council meeting. 8. Consent Agenda a. Draft Minutes of 03/25/10 Council Meeting b. Resolution 2010 -11 Jaycees Donation c. Resolution 2010 -14 Country Pizza Donation MOTION: made by Gmach, seconded by Hudok to approve the consent agenda as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 9. Council and Staff Reports / Memos a. 2009 Unaudited Performance Report Administrator Donahue presented the 2009 Unaudited Performance Report indicating an approximate $59K reserve prior to the final audit adjustments. Council discussed the impact of unpaid taxes on the budget. Council instructed staff to look into the delinquent tax amounts by year. Administrator Donahue suggested starting the budget process the end of May. b. 2010 Legislative Budget Impact Administrator Donahue presented the possibility of additional supplemental aid cuts by the state. The amount of possible cuts will not be known until the legislature adjourns mid May. Administrator Donahue will participate in a LMC webinar to gather additional information on the possible state cuts. Council voiced their concern about City of Corcoran City Council Meeting Minutes April 8, 2010 - 7:00 PM the state withholding additional levied funds due to cities. Administrator Donahue will continue to keep the council advised of information as it becomes available. c. P & T Commission Councilor Gmach updated the Mayor on the P &T business item regarding hiring a consultant to assist with ordinance updates. Council Milbrandt would like a review of funding sources for ordinance updates. This item will be on the 4/22/10 council agenda. d. 2010 Election Update Administrator Donahue presented information regarding the election date changes based on the MOVE legislation. Councilor Gmach asked about the city's position on a mayoral primary. Administrator Donahue indicated the city attorneys opinion is that Corcoran is not required to have a mayoral primary. Administrator Donahue will discuss mayor primary requirements with the city attorney and invite him to the 4/22/10 meeting. As a result of the 2008 election issues cities are now required to form an Absentee Ballot Board to manage the absentee ballot process. e. Tennis Court Maintenance Superintendent Meister indicated there is minimal time and funds necessary to maintain the city tennis courts. There may be a need to resurface in a few years. 10. Unfinished Business a. Building Fees- Geothermal Permit Administrator Donahue presented the calculations used to determine the permit fees paid by the city for the City Hall Geothermal heating system. Councilor Thomas requested detailed documentation to support all MnSpect future invoices similar to data provided by other city contractors. Scott Qualle addressed the council with a desire to come back at a later date to address the building permit fee process. Mr. Qualle further indicated that MnSpect is bound by the administrative section of the state building code. b. Resolution 2010 -12 Awarding 2010 Asphalt Contract MOTION: made by Gmach, seconded by Hudok to approve Resolution 2010 -12 as presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). 11. New Business Councilor Thomas discussed the need to move forward on the proposals for a Public Works Facility. Superintendent Meister was directed to present his synopsis of the various options with his recommendation at the 4/22/10 council meeting. 12. Claims as Presented a. Escrow Claims (Fund #500) None b. Building Inspections Claims MOTION: made by Thomas, seconded by Gmach to approve Building Inspection Claims presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). c. All Other Claims As Presented MOTION: made by Hudok, seconded by Milbrandt to approve All Other Claims presented. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carded 5 :0). 13. Unscheduled Items None 14. Review of Upcoming Council Meeting Agenda a. Update on Legislative action on funding b. Update on Public Works Facility c. Fire Department presentations d. Update on Election requirements e. Resolution regarding 101/10 realignment f. Dust Control Public Hearing g. Parks & Trails Presentation City of Corcoran City Council Meeting Minutes April 8, 2010 - 7:00 PM 15. Adjournment MOTION: made by Hudok, seconded by Thomas to adjourn. Voting Aye: Guenthner, Gmach, Hudok, Milbrandt, and Thomas. (Motion carried 5:0). Meeting was adjourned at 8:32 Daniel Donahue, City Administrator