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Home My WebLink About2010-01-28 - Council MinutesCity of Corcoran City Council Meeting Minutes January 28, 2010 - 7:00 PM 1. CaII to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Thomas, seconded by Gmach to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 4. Open Forum a. Greg Ebert — Demolition Permits Mr. Ebert referenced a letter sent to the city in December regarding permit fees. The letter was given to the council at the meeting and suggested this topic be added to the February 11, 2010 council meeting. Discussion tabled until then. 5. Presentations a. Commissioner Jeff Johnson distributed the 2010 Hennepin County Fact Card, and informed council the county has reduced their budget for 2010. Even though the budget has been reduced, there is a 4.95% levy increase due to reduction in state aid. Council thanked Commissioner Johnson for coming to our meetings and his role in the Minnesota Youth Sports Grant received by the city. 6. Planning Business / Landform - none 7. Engineering / Wenck a. Hodge /Appaloosa Woods - Discuss options for Utilities Engineer VanderTop presented the history of the Appaloosa Woods situation. The Hodge's purchased property in the Appaloosa Woods area and are seeking direction from council regarding sewer and water options. Council discussed the option of The Hodge's installing on site well and septic without any commitment to when city sewer and water will be available. Council also discussed the possibility of negotiating a joint powers agreement with Maple Grove to supply sewer and water to this property. Council would look to hear a broader solution to the Appaloosa situation rather than continue with individual property owner situations. Mr, Hodge will meet with Maple Grove to discuss this issue. Further Mr. Hodge questioned how to get a road to his property. Engineer VanderTop explained how other homeowners in the area faced this situation. 8. Consent Agenda a. Draft Minutes 1.12121109 MOTION: made by Gmach, seconded by Thomas to approve the agenda with correction to sentence structure in section 9b paragraph 2 second sentence. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 2.01/14/10 MOTION: made by Gmach, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 9. Staff Reports / Memos a. Clean Up Day Scheduled for May 1, 2010 b. Discuss Spring Newsletter Tentative Schedule: Articles submitted by February 11, 2010 residents March 15, 2010. c. 2009 Year End Draft Performance Report Staff will research best accounting practice for recording sale Shannon Lane bridge project. — Draft to Council by February 25, 2010 — Out to of assets and unused general budget funds for City of Corcoran City Council Meeting Minutes January 28, 2010 - 7:00 PM d. Verbal Update on Public Works Facility Search Administrator Donahue toured several facilities, one in Medina to be shared with Medina, and one on Doboszenski property in Corcoran. One more property owned by Greg Ebert will be reviewed. Administrator Donahue will keep the council advised as this process continues. e. Public Works salt shed update The shed collapsed in December. Building will be replaced at a cost to the city of approximately $5,000 balance of cost to be covered by city insurance. 10. Unfinished Business a. Greenway Committee Appointments Trish Krueger Tom Cossette Pat Hank Darrell Krueger Catherine Franssell Greg Ebert Tom Anderson Debbie Rice George Gmach Rosalyn Milbrandt MOTION: made by Thomas, seconded by Gmach to appoint the above listed to the Corcoran Greenway Committee. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). First meeting to be held February 18, 2010. Staff will provide all members of the committee with necessary documentation. Council instructed staff to remove employment information from the commission application. b. Parks and Trails Appointments MOTION: made by Thomas, seconded by Milbrandt to re- appoint Chad Robran, Kevin Dale and Thomas Anderson as commissioners of the Parks and Trails Commission, and further appoint Joe Mailhot to position of alternate. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). c. Planning Commission Appointments MOTION: made by Gmach, seconded by Milbrandt to re- appoint Pat Hank, and Dean Jacobs as commissioners of the Planning Commission. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). Council directed staff to continue to post the need for alternate members for the Planning Commission. d. 2010 Fee Schedule 1. Ice Hockey Rink Fee - Public rink will NOT be rented to individual groups 2. Upper Field Use -Rugby Team - $50.00 and teams will clean up trash. 3. Fire Arms Fees -High Powered Rifle- George Gmach to look into ordinance wording 4. CD Rom Fee -Any data requested to be transferred to CD 5. Grading Fee -Fee schedule to identify this is for residents only, not developers MOTION: made by Gmach, seconded by Thomas to accept Fee Schedule as presented. Voting Aye: Gmach, Milbrandt, and Thomas. (Motion carried 3:0). Mayor Guenthner abstained due to conflict of interest with the Rugby events. City of Corcoran City Council Meeting Minutes January 28, 2010 - 7:00 PM e. 2010 Project Schedules Full schedule discussion delayed to February 11, 2010 council meeting. Administrator Donahue discussed possible date changes for election Primary and Filing dates. Changes will be determined by the State legislature. f. Green Acres Meeting April 6, March 23, and March 30 offered as potential dates to host a Green Acres information meeting. Council would like our State Representative and State Senator invited to the meeting, along with the chair and co -chair of the tax committee. Administrator Donahue will facilitate a confirmed meeting date. April 8, 2010 suggested as date for Board of Review meeting. Hennepin County Representation and City Assessor are available this evening. Councilor Gmach suggested if anyone has an opportunity they should attend Board of Review Certification session. Administrator Donahue will research available dates. 11. New Business a. 2010 -2014 CIP 1. Police Squad Purchase Office Hamilton clarified formula for replacing squad cars. MOTION: made by Gmach, seconded by Thomas to approve purchase of squad cars as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 2. Public Works Administrator Donahue identified specific public works equipment to be purchased 3. City Hall Administrator Donahue suggests installation of an alarm system in City Hall /Civic Center, delay carpet update to 2011. Officer Hamilton presented some possible updates in the Council Chamber. 4. IT- Technology Administrator Donahue suggested delaying sign purchase to 2012, and move phone system purchase to 2010. Staff strongly urges council to consider the RMS Laser Fiche. Mayor Guenthner suggested removing the city sign, moving the phone system to 2011 and approving the RMS Laser Fiche. Councilor Gmach and Thomas supported the mayor's suggestion. CIP to be revised as suggested and presented again at the February 11, 2010 meeting. Council reviewed presented funding options and prefers the level debt option for funding. b. Discussion on Amending the Dog License Requirement Administrator Donahue will update language in ordinance to support an identification tag on all dogs. Administrator Donahue will have new language review by the city attorney. c. Discuss Lease of City Crop Lands Council directed staff to publish RFP for 2 year lease agreement for city crop land d. Resolution 2010 -03 Approval of Grant Agreement between Henn. County and City for T -Ball Fields MOTION: made by Milbrandt, seconded by Thomas to approve Resolution 2010 -03 as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). City of Corcoran City Council Meeting Minutes January 28, 2010 - 7:00 PM e. Building Official Update and Discussion on Performance Scott QuaIle of MnSpect presented written year end permit data. Mr. QuaIle voiced his concern as city inspector with the permit process for the geothermal project. Mayor directed Administrator Donahue to schedule a meeting with Engineer VanderTop. 12. Claims as Presented a. Escrow Claims (Fund #500) -No Escrow Claims b. Building Inspections Claims MOTION: made by Thomas, seconded by Milbrandt to approve Building Inspection Claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). c. All Other Claims As Presented MOTION: made by Thomas, seconded by Gmach to approve All Other Claims as presented. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). 13. Unscheduled Items -None 14. Council Liaison Calendar * Planning 1/07/010 2/04/10 3/04110 4/01110 5106/10 6/03110 Milbrandt Guenthner Hudok Gmach Thomas Milbrandt Minutes of Meeting * Cancelled /NA Parks & Trails 1119/10 2/16110 3/16/10 04/20110 5118110 6115110 Guenthner Hudok Gmach Thomas Milbrandt Guenthner Minutes of Meeting * Not available at this time 15. Review of Upcoming Council Meeting Agenda 16. Adjournment 10:15 MOTION: made by Thomas, seconded by Milbrandt to adjourn at 10:15 p.m. Voting Aye: Guenthner, Gmach, Milbrandt, and Thomas. (Motion carried 4:0). *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door, 7 Dan Donahue, City Administrator