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Home My WebLink About2011-12-19 - Council MinutesCity of Corcoran City Council Meeting Minutes December 19, 2011 The Corcoran City Council met on December 19, 2011, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Director of Public Safety Gormley and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order /Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Gmach to approve the agenda as presented with the addition of 10b. Recycling and 11e. Employee Handbook Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum Loren Kohnen -22755 Winchester Tr Wished the council and staff Merry Christmas and Happy New Year. Ken Kluck -21800 Co Rd 50, Read in the Crow River News that Corcoran Police was patrolling at 6th and Dowling in Minneapolis. "What is our police department doing down in Minneapolis ". If we have that extra time the police force should be downsized to accommodate the needs in Corcoran. Wished council Merry Christmas and Happy New Year. 5. Presentations -None 6. Planning Business a. Approval of Preliminary and Final Plat (City File 11 -008) MOTION: made by Gmach, seconded by Asleson to approve Resolution 2011 -58 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2011- 59 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Subdivision Ordinance Update MOTION: made by Cossette, seconded by Gmach to approve Ordinance 2011- 262 as presented. Discussion MOTION TO AMEND: made by Cossette, seconded by Milbrandt to amend language in 940.030 as discussed. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION TO AMEND: made by Cossette, seconded by Asleson to amend with language change from "minimum" to "standard" Section 940 D2 page 52. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. City of Corcoran City Council Meeting Minutes December 19, 2011 (Motion carried 5:0). Original Motion to approve Ordinance 2011 -262 as amended Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Asleson to approve Resolution 2011- 48 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Gmach to approve Ordinance 2011- 263 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Park Dedication Ordinance update MOTION: made by Gmach, seconded by Asleson to approve Ordinance 2011- 264 as presented. Discussion MOTION TO AMEND: made by Milbrandt, seconded by Gmach to amend Ordinance 2011 -264 Subd.6 to strike "minimum" from the title and first sentence Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Original Motion to approve Ordinance 2011 -264 as amended Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Asleson to approve Resolution 2011- 56 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Milbrandt to approve Ordinance 2011- 265 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). d. Ordinance Allowing Assessment For Unpaid Land Use MOTION: made by Cossette, seconded by Gmach to approve Ordinance 2011- 266 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Gmach to approve Resolution 2011- 60 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). e. Illicit Discharge Ordinance MOTION: made by Gmach, seconded by Cossette to approve Ordinance 2011- 267 with the addition of Hazardous Materials language in section 50.06a. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes December 19, 2011 MOTION: made by Gmach, seconded by Asleson to approve Resolution 2011 -61 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 7. Engineering a. Council acknowledged receipt of a memo from Northland Securities related to the Sewer and Water Project. Tammy Omdal was present to discuss the financial proposals with the council MOTION: made by Gmach, seconded by Milbrandt to approve 2012 Financial Planning Agreement as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Gmach, seconded by Cossette to approve the addition to the base project to include the option extending under Co Rd 116 at the intersection of Co Rd 116 and Co Rd 10. Discussion: Council directed Engineer Torve to investigate the costs associated with sewer and water pipe in the commercial district. MOTION: made by Asleson, seconded by Cossette to table the motion to approve the addition to the base project to include the option extending under Co Rd 116 at the intersection of Co Rd 116 and Co Rd 10. Further consideration on January 12, 2012 Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of December 8, 2011 Council Meeting MOTION: made by Gmach, seconded by Asleson to approve December 8, 2011 Council Meeting minutes as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports /Memos a. Council acknowledged receipt of Planning and Project Updates report. b. Randy's Sanitation advised council Recycling will be picked up alternate weeks based on dividing the city North and South at Co Rd 10. 11. Unfinished Business a. Council acknowledged receipt 2011 Performance Report. b. Council acknowledged receipt 2011 Cash Flow Report. c. Approval of 2012 City Budgets and Final Property Tax Levy MOTION: made by Gmach, seconded by Cossette to approve Final Property Tax Levy increase of $48,664 decreased from the preliminary levy increase of $97,414. Resolution 2011 -64. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes December 19, 2011 d. Resolution 2011 -62 Approving 2012 Employee Wage and Benefit Package, and Personnel Changes MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2011- 62 with the removal of the two items related to Public Safety Department Lieutenant position. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2011- 63 related to Public Safety Department Lieutenant position. Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 4:1). e. Councilor Gmach provided all council members with a draft Employee Handbook. Council members and department heads to review and revisit at a meeting early in 2012. f. Resolution 2011 -40 GASB 54 Fund Commitment - Financial Policy MOTION: made by Milbrandt, seconded by Cossette to approve Resolution 2011- 40 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 12. New Business a. Administrator Donahue and Chad Robran 19805 Olde Sturbridge Rd presented a report for consideration of a Charitable Gambling Ordinance Amendment. Staff and Mr. Robran to continue research on the scope of the ordinance and bring back to the council at a later date. b. Authorization to Purchase Permit Works Software MOTION: made by Asleson, seconded by Milbrandt to approve purchase of Permit Works Software as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Amendment to the City Code for Electrical Inspections MOTION: made by Cossette, seconded by Milbrandt to approve an amendment to Chapter 40 of city code to reflect requested changes related to electrical inspections. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Gmach to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims -None City of Corcoran City Council Meeting Minutes December 19, 2011 c. All Other Claims As Presented MOTION: made by Gmach, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items -None Mayor Guenthner recessed the general meeting at 10:19 pm to convene a closed meeting. Mayor Guenthner reconvened the general meeting at 10:31 15. Closed Meeting — Review Offers for Sewer and Water Easements MOTION: made by Asleson, seconded by Cossette to authorize the city attorney to extend easement acquisitions offers to the following properties: Corcoran Land LLC Francis M Geurs Family Ltd Ptnshp Clarence J Schommer et al S & S Chastek Gergory R Ebert Gregory R Ebert 24- 119 -23 -34 -0002 25- 119 -23 -11 -0001 25- 119 -23 -14 -0001 25- 119 -23 -12 -0002 25- 119 -23 -22 -0001 25- 119 -23 -21 -0011 Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 16. Review of Upcoming Council Meetings a. Closed meeting related to a Public Works facility b. Annual appointments MOTION: made by Gmach, seconded by Milbrandt to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 10:35 pm Jeanie Heinecke, City Clerk