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Home My WebLink About2011-11-21 - Council MinutesCity of Corcoran City Council Meeting Minutes November 21, 2011 The Corcoran City Council met on November 21, 2011, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Director of Public Safety Gormley and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order /Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Gmach to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum Chad Robran 19805 Olde Sturbridge Rd, Updated the council on status of the Hennepin Youth Sports Grant and provided the Council with documentation from the RACE collaborative grant group. Reminded Council to pursue a longer term agreement with the Rockford Schools. 5. Presentations -None 6. Planning Business a. Highland Subdivision -- Preliminary and Final Plat (06 -31 -001 & 06 -32 -001) (city file 11 -010) MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2011- 53 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Cossette to approve Resolution 2011- 54 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Anderson Ag Preserve Enrollment at 22090 Strehler Road (PID 16 -119- 23 -43 -0001) (city file 11 -012) MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2011- 53 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) c. Council received City Planner Lindahl update on planning projects. 7. Engineering -None 8. Public Hearing -Sewer and Water Project Mayor Guenthner opened the public hearing at 7:21 City of Corcoran City Council Meeting Minutes November 21, 2011 City Engineer Torve presented a review of work done to date on the Sewer and Water Project. Rusty Fifeld (Northland Securities) addressed the financial options for the Sewer and Water Project. City Attorney Carson addressed the requirements of the 429 special assessment process. Council discussed pros and cons of decertification dates. David Knodel -20305 Co Rd 50, encouraged council to spend all the TIF money on the Sewer and Water Project. Asked for a map of the TIF district, staff displayed one for the audience. Greg Ebert -20604 Co Rd 10, encouraged council to look a 2020 plan and Met Council moving the lift station. Mike Brady -Hope Community Church Representative, questioned how SAC/WAC charges are applied and how effected properties would benefit from the project and the financial benefit to effected property owners. Staff response: SAC/WAC is charged at time of building permit or hook up and effected properties would benefit from having sewer and water available. Through the availability of TIF funding the city pressure to assess immediately is reduced. Expressed interest in alternative waste water treatment for a senior development, water is another issue. Encouraged council to bring the project north as far as possible on Co Rd 116. Jim Cox -6851 Co Rd 101, Is there a precedent for spending TIF dollars outside the designated TIF district? Staff response: Mr. Fifield did not encourage straying too far from the original plan. Chad Robran -19805 Olde Sturbridge Rd, Suggested council considers the biggest city income to reduce property owner expense when considering the 7 alternatives. Clarence Schommer -19920 Co Rd 10, Asked how deep the line will be buried on the east side of his property? Line will be buried 8 feet deep on east; gravity sewer from front of property will be deeper. What happens if the lift station fails? Staff response: Typically 2 to 3 pumps with a generator to deal with power outage. Katie Leuer -6411 Hunter Rd, for the record the path of the lines is across their property. Alternate designs are being prepared and will be discussed with the property owner. MOTION: made by Milbrandt seconded Gmach to close the public hearing at 8:19 pm. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Council discussed the project scope, base project, alternatives and financing. MOTION: made by Gmach seconded Cossette to authorize the City Engineer to prepared plans and specification for the base Sewer and Water Project. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made Cossette, seconded by Asleson to table discussion of Subdivision Ordinance updates to the 12/19/11 meeting. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. City of Corcoran City Council Meeting Minutes November 21, 2011 (Motion carried 5:0) Consent Agenda a. Draft Minutes of November 10, 2011 Council Meeting MOTION: made by Cossette, seconded by Milbrandt to approve Minutes of November 10, 2011 Council Meeting as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Snowplowing Policy MOTION: made by Gmach, seconded by Cossette to approve Snow Plowing policy as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 10. Staff Reports /Memos a. Council received memo related to Public Safety — PT Officer Retirement & PT Replacement b. Council received the Draft Minutes of November 3, 2011 Planning Commission Meeting 11. Unfinished Business a. Council received updated Proposed 2012 Budget document and will continue discussion on the final budget number at the 12/8/11 council meeting. b. Public Works Facility -no update c. Range Agreement MOTION: made by Milbrandt, seconded by Gmach to approve the Range Agreement as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 12. New Business a. Northwest Trails Association Agreement MOTION: made by Asleson, seconded by Milbrandt to approve Northwest Trails Association Agreement as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Gmach to escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Building Inspections Claims -None c. All Other Claims As Presented City of Corcoran City Council Meeting Minutes November 21, 2011 MOTION: made by Cossette, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 14. Administrator Donahue informed council the state building inspector confirmed MnSpect is a viable entity and the city will honor the contract through 12/31/11. 15. Council conducted performance reviews of City Administrator Donahue and Public Safety Director Gormley. 16. Review of Upcoming Council Meetings a. 12/8/11 Truth in Taxation Public Hearing b. 12/8/11 Road maintenance discussion c. 12/19 Final levy approval d. 12/19 GASB 54 resolution e. 12/19 Gambling revenue ordinance f. 12/19 Subdivision ordinance MOTION: made by Gmach seconded Milbrandt to adjourn Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:35 Jeanie Heinecke, City Clerk