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Home My WebLink About2011-10-27 - Council MinutesCity of Corcoran City Council Meeting Minutes October 27, 2011 The Corcoran City Council met on October 27, 2011, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Planner Lindahl, Public Works Superintendent Meister, Corporal Hamilton, and Director of Public Safety Gormley. Councilor Asleson was absent and excused. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order /Roll Call. 7:00 pm 2. Pledge of Allegiance 3. Agenda Approval Guenthner stated that he would add to the agenda: a. Item 10d. Hwy 55 Update b. Item 10e. Public Work Personnel transition c. Item 14 calling for a Closed Meeting to discuss a personnel matter involving a complaint he received. MOTION: made Gmach, seconded by Cossette to approve the agenda as presented and with added items. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0). 4. Open Forum -None 5. Presentations -None 6. Planning Business a. Planning Project Update. Reviewed b. Subdivision Ordinance. The council discussed the Subdivision Ordinance that has been recommended for approval by the Planning Commission. c. MOTION: made by Gmach, seconded by Milbrandt to approve Ordinance 2011 -262. Discussion on the proposed ordinance followed. There were many questions posed by the council on details in the proposed ordinance amendment. d. MOTION: amended by Gmach and seconded by Milbrandt to table 2011 -262 until such time as the City Planner can prepare a response to the concerns and questions posed by the council members. Voting aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0) e. MOTION: made by Cossette and seconded by Gmach to table consideration of Resolution 2011 -48 and Ordinance 2011 -263 until such time as the City Planner can prepare a response to the concerns and questions posed by the council on the proposed resolution and ordinance. Voting aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0) 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of October 13, 2011 Council Meeting. MOTION: made by Milbrandt, seconded by Cossette to approve the October 13, 2011 council meeting minutes as presented. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0) 10. Reports, Memos, Correspondence a. Draft minutes of October 6, 2011 Planning Commission. Guenthner stated that the minutes were a Planning Commission matter, he knows that the $20,000 figure shown in 6.d.i of the minutes should actually be $15,000 b. Bulletproof Vest Grant was noted by the council c. Shooting Range. Cossette indicated that he reviewed the proposed agreement between the city and Range Systems, Inc. and had several suggestions for amending the City of Corcoran City Council Meeting Minutes October 27, 2011 agreement. He passed out his redlined copy of the proposed agreement. Gmach asked that the city attorney review the proposed agreement and Cossette's proposals. Council consensus was to have the city attorney review. d. Hwy 55 Update. Gormley gave a verbal update on the activities of the committee working with MnDOT and Hennepin County to develop the re -route of traffic planning. e. Public Works Personnel Changes. Donahue advised the council that 12 year employee of the city Dave Tiemann has submitted his resignation effective November 11, 2011. Tiemann's last working day is November 4th and he will be using five of his earned Paid Time Off (PTO) days. MOTION: by Gmach, seconded by Milbrandt to accept Mr. Teimann's resignation and commend Mr. Tiemann for his years of service to the city. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0). MOTION by Gmach and seconded by Cossette to authorize the administrator to proceed to fill the Public Works vacancy. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0). 11. Unfinished Business a. Discussion on Proposed 2012 Budget. Council reviewed Version 5.0. Questions were raised on line items concerning: i. Administration Section: Elections, Engineering, Building Official, Admin Training, Admin Benefits ii. Public Works Section. Council discussed the Dust Control Program and Guenthner pointed out that program should move toward a voluntary program with a shift toward a more "pay as you go" road improvement program. Cossette asked about what will be the plan in 2012. Council agreed to consider a road improvement CIP to start in 2012. Guenthner said that he would meet with the Administrator, PW Superintendent, and the City Engineer in the following week start putting together a plan. This would be brought back to the council yet this year. iii. Performance Report. In the Police Section, questions were raised on the Pass Through Funds and how they can be better presented and explained in the budget documents and the Performance Report. Council wants this report brought back at the Budget Hearing On December 8th as well as the Cash Flow analysis b. Public Works Facility Search Update. Donahue stated that the appraiser is still working on the appraisal of the Roehlke property and this should be done by November 4th c. Sewer and Water Project Update. Donahue informed the council of the meeting on October 25th with the City Engineer and the financial planner about the information that will be necessary for the November 21st Public Hearing on the project d. Recycling Contract. Donahue gave a PowerPoint presentation on the present Recycling Program and the proposals received for contracting for service in 2012. Four venders responded to the Request for Proposals (RFP). Those were reviewed. Donahue recommended that the Council select Randy's Environmental Services as they had the best overall responsible proposal for providing of recycling services for 2012 thru 2014. MOTION by Gmach and seconded Milbrandt to approve the proposal for a single sort recycling program submitted by Randy's Environmental Services. Voting Aye: Guenthner, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 3:1). 12. New Business a. City Administrator /Director of Public Safety Performance Review. Council asked that the performance review forms be sent electronically to the council members. The mayor City of Corcoran City Council Meeting Minutes October 27, 2011 suggested that the forms be filled out electronically and then sent to him and he would compile. The results will be presented at the November 10, 2011 council meeting. b. Public Works 2012/2013 CIP Review and Equipment Authorization. MOTION: made by Milbrandt and seconded by Gmach to authorize the ordering of the replacement vehicle as identified by PW Superintendent Meister. Voting Aye: Guenthner, Gmach, Cossette, and Milbrandt. (Motion carried 4:0) The City Council called for a closed meeting to discuss a personnel matter arising out of a complaint received by Mayor Guenthner. The council suspended the meeting at 9:10 pm and reconvened at 9:25 pm 13. Claims as Presented a. Escrow Claims (Fund #500). MOTION: made by Gmach, seconded by Milbrandt to approve escrow claims as presented. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0). b. Building Inspections Claims. MOTION: made by Milbrandt, seconded by Cossette to approve escrow claims as presented. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0). c. All Other Claims As Presented. MOTION: made by Gmach, seconded by Cossette to approve all other claims as presented. Voting Aye: Guenthner, Cossette, Gmach, and Milbrandt. (Motion carried 4:0). 14. Unscheduled Items. As a result of the closed meeting, Mayor Guenthner advised that a complaint by an employee has been received and the council consensus was to retain HR Consultants Tru Sight Inc. to investigate the complaint. MOTION: made by Cossette seconded by Milbrandt to engage Trusight Inc. to investigate this matter. Voting Aye: Guenthner, Cossette, and Milbrandt. Councilor Gmach abstained. (Motion carried 3:0). 15. Review of Upcoming Council Meetings. Donahue noted that the City Council and the Parks and Trails Commissioners are invited to attend the Planning Commission Meeting on November 3, 2011 to observe and hear consultant Sherri Buss present information and answer questions on the Park Dedication Ordinance amendments that she helped formulate. The Parks and Trails Commission recommended approval of the amended Park Dedication Ordinance on June 21, 2011. This was forwarded to the Planning Commission where they held a Public Hearing on the ordinance but made no recommendation to the City Council as they wanted to receive more information on how the amendments to the Park Dedication Ordinance were developed. Donahue further advised the City Council that he has posted notice that both City Council members and the Parks and Trails Commissioners would be attending this meeting, and that there might be a quorum of members from each body at the meeting. Meeting adjourned at 9:29 pm. Daniel Donahue, City Administrator