HomeMy WebLinkAbout2012-11-20 - Parks & Trails Agenda PacketAgenda
Corcoran Parks and Trails Commission
November 20, 2012
7:00 PM
1. Call to Order /Roll Call
2. Pledge of Allegiance
3. Approval:
a. Agenda
b. Minutes of October 16, 2012*
4. Open Forum
5. Presentations -None
6. City Developments -None
7. Old /Unfinished Business
a. Hennepin County Youth Sports Grant Update
i. Sports Equipment
ii. Joint Rockford /City
b. Public Works Facility
i. Roehlke Property and Future Park
ii. Three Rivers Trailhead
iii. Public Works Facility Update
8. New Business - None
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison Cossette
b. Athletic Association
c. Park Dedication Fund*
10. Other Business
11. Announcements
12. Adjourn
*Includes Materials
Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Minutes
Corcoran Parks and Trails Commission
Tuesday, October 16, 2012
7:00 PM
3b.
Present: Commissioners Trish Krueger, Val Nybo, Judith Strehler, Kevin Dale, Chad Robran, Tom
Anderson, Rachel Tessmer,
Absent: None
Others attending: Council Liaison Cossette, City Administrator Donahue
A,
1) Convene Regular Parks & Trails Commission Meeting — Chair Kru6gdt called the meeting to
order at 7:05 pm in the Corcoran Community Center
2) Pledge of Allegiance
3) Approval of-
a) Agenda. Robran suggested that agenda item 5 Presentations be modified as followed:
i) Donahue stated that he had information on city development under agenda item 6 that he
wanted to give the Commission.
ii) Motion by Anderson, seconded by Strehler to approve the agenda with the suggested
changes. Voting Aye: All (Motion carried 5:0)
b) Minutes of 09.18.12 Meeting. Motion by Robran, seconded by Dale to approve the meeting
minutes as presented. Voting aye: All (Motion carried 6:0)
4) Open Forum -None
5) Presentations -None
6) City Developments. Donahue gave the Commission information about the residential
development occurring on the south border along Hackamore in Medina. He also talked about the
desire of the City Council to hold a joint meeting with the P & T Commission and the Planning
Commission after the first of the new year with the theme of Developing a Community
Development Plan.
7) Old Business
a) Hennepin Youth Grants
i) Hennepin Youth Sports Equipment Grant. Donahue informed the Commission that he
did submit a grant application for $10,000 to purchase a new field mower. If awarded, the
city would have to come up with an additional $7,000 for the match requirement.
ii) Hennepin Youth Sports Grant application for 2013. Donahue and Robran informed the
Commission that the joint school district /cities grant application was submitted for
$325,000. If successful and if the Rockford School District Bond Referendum passes, the
city will have a lot of preparations to do for a construction starting in 2013. Foremost
would be developing an agreement between the school district and the city for use of the
fields.
b) Men's Softball League. The Commissioners discussed the following:
i) Robran stated he will discuss the 2012 field use with the city bookkeeper and have an
invoice sent to the Jaycees
ii) Dale would like the city PW to rebuild the pitcher's mound at Snyder Field
Parks and Trails Commission Minutes, October 16, 2012
iii) Mike Ebert will be in charge of the League in 2013. Commissioners would like the city to
send a letter to him expressing need to "police" the fields after games, and to also watch
the use of swearing and foul language. Also, use of beer in the park and the prohibition of
beer at the Rockford School property fields.
iv) In 2013, the Commission will discuss:
(1) The issue of possibly recommending to the City Council the banning beer in the city
park
(2) Asking for a deposit from all of the Men's League Teams
v) Commissioners would like more garbage bins near the fields
c) Donahue updated the Commission on the city's efforts at buying a portion of the Roehlke
property for the Public Works facility
8) New Business. 4
a) Robran asked the commission if they would disc plating and Park Dedication Fee
assessments
i) Robran is interested in looking at the r lanning case where park dedication was not
requested
ii) Discussion followed on the need for the Commissioners to revisit the standards that the
Commissioners must use when reviewing planning cases where park dedication is
involved
iii) Commission asked that city Planner Lindahl come to a meeting after the first of the year
to discuss these standards. Also, the planner should be prepared to discuss the recent
planning case where park dedication was not assessed.
9) Subcommittee & Miscellaneous Reports
a) City Liaison. Council member Cossette provided information on:
i) Sewer and water project update. Talked about the option for extending the sewer and
water pipes into downtown.
ii) Public Works Facility project. The council is in the process of putting together a bond
sale of up to $4 million. Also, the basic design is almost finalized and, all contracts with
the architect and construction manager have been signed
iii) 2013 Budget and preliminary budget levy
b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic
Association. Dale discussed the possible Rockford Field construction and the need to start
planning for options of where to play in 2013
c) Park Dedication Fund. Reviewed. Commissioners noted that $3,000 was added to the fund as
a result of the Patnode Planning Case
10) Other Business -None
11) Announcements. None
12) Adjourn. Motion by Tessmer and seconded by Dale to adjourn. Voting Aye: All (Motion carried
7:0)
Meeting adjourned at 8:35 p.m.
Next Meeting: November 20, 2012 at 7:00 p.m.
2
Parks and Trails Commission Minutes, October 16, 2012
Respectfully Submitted,
Daniel Donahue
City Administrator
CITY OF CORCORAN
11/14/12
PARK CAPITAL FUND REPORT
jheinecke
As of November 14, 2012
9c.
CASH FUNDS
Park Memorial
Dedication Park
Maintenance
PROJECT
DETAIL
Date
2012 BEGINNING BALANCE
335,411.91
11,707.88
Jan -12
MN Dept Rev /Sales Tax
(24.14)
Jan -12
Stone & Steel (Paver)
(67.00)
Feb -12
Stone & Steel (Paver)
(58.44)
Mar -12
Memorial Brick (JC's)
100.00
Mar -12
Interest Earned
927.84
Mar -12
Interest Earned
7.38
Apr -12
Forfieted Land Fee return
250.00
May -12
C. Caye (Maintenance)
(727.77)
Jun -12
C. Caye (Maintenance)
(231.36)
Jul -12
Signs Now (Park Signs)
(7,224.96)
Jun -12
Interest Earned
270.00
7.30
Jul -12
C. Caye (Maintenance)
(107.40)
Jul -12
Memorial Brick
50.00
Aug -12
C. Caye (Maintenance)
(70.00)
Aug -12
Stone & Steel (Paver)
(29.22)
Aug -12
Patnode Park Dedication
3,000.00
Oct -12
C. Caye (Maintenance)
(420.00)
Sep -12
Interest Earned
6.82
2012 YTD ACTIVITY
(2,805.92
1,535.03
0.00
0.00
0.00
0.00
ENDING BALANCE
332,605.99
10,172.85
0.00
0.00
0.00
0.00
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
October 12, 2012
Savings
Date
Expense
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
6/2011
11.65
11,691.22
9/2011
9.45
11,700.67
12/2012
7.21
11,707.88
5/2012
Garden Maintenance
(727.77)
10,980.11
3/2012
7.38
10,987.49
6/2012
Garden Maintenance
(231.36)
10,756.13
6/2012
7.30
10,763.43
7/2012
Garden Maintenance
(107.40)
10,656.03
8/2012
Garden Maintenance
(70.00)
10,586.03
10/2012
Garden Maintenance
(420.00)
10,166.03
9/2012
6.82
10,172.85
$ (1,556.53) $196.57
$ 10,000.00 $ 10,172.85
TOTAL