HomeMy WebLinkAbout2012-10-16 - Parks & Trails Agenda PacketAgenda
Corcoran Parks and Trails Commission
October 16, 2012
7:00 PM
1. Call to Order /Roll Call
2. Pledge of Allegiance
3. Approval:
a. Agenda
b. Minutes of September 17,2012*
4. Open Forum
5. Presentations -None
6. City Developments -None
7. Old /Unfinished Business
a. Hennepin County Youth Sports Grant Update
b. Men's Use of Ball Fields
c. Public Works Facility and Roehlke Property
8. New Business - None
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison Cossette
b. Athletic Association
c. Park Dedication Fund*
10. Other Business
11. Announcements
12. Adjourn
*Includes Materials
Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Parks & Trails Commission Agenda Memo
October 16, 2012
To: P & T Commissioners
From: Dan Donahue, City Administrator
Regarding: Administrator Notes to P & T Commission Meeting Agenda
4) Open Forum
5) Presentations -None
6) City Development Review -None
7) Old /Unfinished Business.
a) Hennepin Youth Sports Grant Applications. I submitted an equipment
grant application for the mower for $10,000. 1 was told it looks good for
funding. The joint grant with the Rockford School District is also in and it
looks good. Hope to have more information by the meeting.
b) Men's Baseball League and use of the Corcoran field. The
commissioners asked that this be placed on this agenda. I will develop
some information on the use of the fields prior to the meeting.
c) Public Works Facility and the Roehlke Property. The council has
committed to the project by approving the contracts with the Construction
Manager and the Architect. The city will know on Monday, October 15th if
the project is a go. The closing on the property takes place on October
15th. We are also designing an ingress and egress road for the facility
and future park. Also, I will update the Three Rivers participation in a
Trail Head. They are interested in joining in with us for a facility.
8) New Business -None
9) Subcommittee & Miscellaneous Reports
a) City Council Liaison
b) Corcoran Athletic Association
Page 1
Parks & Trails Commission Agenda Memo
October 16, 2012
c) Park Dedication Fund
10) Other Business
11) Announcements
Page 2
Minutes
Corcoran Parks and Trails Commission
Tuesday, September 18, 2012
7:00 PM
3b.
Present: Commissioners Trish Krueger, Val Nybo, Judith Strehler, Kevin Dale, Chad Robran
Absent: Rachel Tessmer, Tom Anderson
Others attending: Council Liaison Guenthner, City Administrator Donahue, Darlene Wedin-
Concessions, Rockford School Superintendent Paul Durand, Melanie Robran- Soccer, Sean Thorp -
Basketball
1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to
order at 7:05 pm in the Corcoran Community Center
2) Pledge of Allegiance
3) Approval of:
a) Agenda. Robran suggested that agenda item 5 Presentations be modified as followed:
i) 5a. Soccer Association
ii) 5b. Darlene Wedin- Concessions in the Park
iii) 5c. Paul Durand, Rockford Schools and pending Hennepin Youth Sports Grant
Application
iv) 5d. Basketball proposal
v) 7a. changed to a Discussion of the proposal for a varsity level baseball field on the
Rockford property
Motion by Robran, seconded by Nybo to approve the agenda with the suggested changes.
Voting Aye: All (Motion carried 5:0)
b) Minutes of 08.21.12 Meeting. Motion by Robran, seconded by Nybo to approve the meeting
minutes as presented. Voting aye: All (Motion carried 5:0)
4) Open Forum -None
5) Presentations
a) Soccer presentation by Melonie Robran
i) More space needed, 350 kids, growing, and struggle to find space
ii) Corcoran kids about 50%
iii) Fee is $65 (very low compared to other programs) which covers state association,
insurance, uniforms, refs, field supplies, year end picnic
iv) There has been talk in the past about combining with Corcoran Athletic Association but
this has not progressed beyond talk. Dale agrees that joining would not have any positive
benefits for either group. Robran stated that their struggles is another reason for the city
to start thinking about a parks director and a parks department
v) Commissions complemented how well the soccer organization is run with limited
resources
b) Concessions in the Park - Darlene Wedin. She gave a summary of the efforts on her behalf this
past summer of providing a concession (truck) at the park. She was out 39 evenings and
netted $4,240. She presented to the Commission a check for $424 [this represents the agreed
upon 10% payment to the city for allowing the truck and concession sales in the city park].
Parks and Trails Commission Minutes, September 18, 2012
She gave her observations on the program, she stated she would like to consider undertaking
it again next summer, and that she would propose some changes to increase visibility and
sales.
c) Paul Durand - Rockford Schools
i) Discussed upcoming school bond referendum in November and the implications for the
school sports programs and the youth sports programs in the cities Rockford serves.
ii) A public meeting will be held at the Corcoran Community Center on October 24`h on the
bond issue
iii) One item in the bond proposal is spending up to $750,000 on creating a varsity level
baseball /softball complex at the Rockford School property adjacent to the Corcoran Park.
He proposed that the 2012 Hennepin Youth Sports Grant proposal be re- activated. This
year's proposal would be to ask for a grant of $325,000. He asked that Corcoran
committee $45,000. The school district will commit $70,000 [more if the bond passes].
Other pledging are:
(1) Rocket Boosters - $3,000
(2) City of Rockford- $20,000
(3) Rockford Athletic Assoc. - $5,000
(4) Corcoran Athletic Association $3,000
(5) Chamber of Commerce $1,000
iv) He said that if the field are built, an agreement on the fields use by Corcoran, length of
commitment, maintenance, etc. will have to be developed
v) He was very complimentary of Corcoran, their leadership, and their commitment to last
year's grant effort and, to their support for this year's application
vi) Sean Tharp- Basketball Association. He outlined their program in the area. It is the
biggest such program in the state with 1900 participants from youth to adults. They are
looking to partner with a city to build large facility housing up to 10+ courts. The
association
6) Old Business
a) Hennepin Youth Sports Equipment Grant. Donahue raised the question of the 2012
Equipment grant for the field netting. He asked the commission if they wanted to pursue a
2013 Application for the same item. The Commission and the PW Superintendent had
questioned the wisdom of proceeding since the cost had gone up from around $10,000 to over
$17,000 with the grant only paying a maximum of $10,000. After discussion, the
Commissioners decided that the netting and its cost should be dropped as it appeared that it
was not that critical of a need. Donahue brought up other possible options for a 2013
Equipment Grant application. Donahue proposed that a grant be submitted for a turf mower
for the fields that cost a total of $17,000. This item was in the Capital Improvement Program
for bonding in 2013. He could submit a grant application for $10,000 and lower the city cost
to about $7,000. The Commission said that was a good idea and that they would support this
application
b) Hennepin Youth Sports Grant application for 2013. The commissioners discussed the
proposal brought forth by Superintendent Durand earlier in the meeting. They liked the idea
of a significant upgrade to the field that is used by city youth. Motion by Robran and
seconded by Dale to recommend to the city council that they support the grant application as
2
Parks and Trails Commission Minutes, September 18, 2012
outlined by Durand and, that the city commit $45,000 from the Park Dedication Fund towards
this grant if successful. Voting aye: All (Motion passed 5:0)
7) Men's League use of Fields. The chair asked that this item be laid over to the next meeting due to
the late hour.
8) Subcommittee & Miscellaneous Reports
a) City Liaison. Mayor Guenthner provided information on:
i) Sewer and water project update. Talked about the option for extending the sewer and
water pipes into downtown.
ii) Public Works Facility project. The council hired Oertel as architect and Ebert
Construction as construction manager. The council is in the process of putting together a
bond sale of up to $4 million
iii) 2013 Budget and preliminary budget levy
iv) Five Year finance Plan
v) Council elections
vi) Street Improvement proposals
b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic
Association
c) Park Dedication Fund. No discussion
9) Other Business
a) Robran asked if the $424 from Concession could be dedicated to the parks or parks program.
10) Announcements. None
11) Adjourn. Motion by Robran and seconded by Dale to adjourn. Voting Aye: All (Motion carried
5:0)
Meeting adjourned at 9:48 p.m.
Next Meeting: October 16, 2012 at 7:00 p.m.
Respectfully Submitted,
Daniel Donahue
City Administrator
3
CITY OF CORCORAN
10/12/12
PARK CAPITAL FUND REPORT
jheinecke
As of October 12, 2012
9c.
CASH FUNDS
Park Memorial
Dedication Park
Maintenance
PROJECT
DETAIL
Date
2012 BEGINNING BALANCE
335,411.91
11,707.88
Jan -12
MN Dept Rev /Sales Tax
(24.14)
Jan -12
Stone & Steel (Paver)
(67.00)
Feb -12
Stone & Steel (Paver)
(58.44)
Mar -12
Memorial Brick (JC's)
100.00
Mar -12
Interest Earned
927.84
Mar -12
Interest Earned
7.38
Apr -12
Forfieted Land Fee return
250.00
May -12
C. Caye (Maintenance)
(727.77)
Jun -12
C. Caye (Maintenance)
(231.36)
Jul -12
Signs Now (Park Signs)
(7,224.96)
Jun -12
Interest Earned
270.00
7.30
Jul -12
C. Caye (Maintenance)
(107.40)
Jul -12
Memorial Brick
50.00
Aug -12
C. Caye (Maintenance)
(70.00)
Aug -12
Stone & Steel (Paver)
(29.22)
Aug -12
Patnode Park Dedication
3,000.00
Oct -12
C. Caye (Maintenance)
(420.00)
(2,805.92) (1,541.85
2012 YTD ACTIVITY
0.00
0.00
0.00
0.00
ENDING BALANCE
332,605.99 10,166.03
0.00
0.00
0.00
0.00
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
October 12, 2012
Savings
Date
Expense
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
6/2011
11.65
11,691.22
9/2011
9.45
11,700.67
12/2012
7.21
11,707.88
5/2012
Garden Maintenance
(727.77)
10,980.11
3/2012
7.38
10,987.49
6/2012
Garden Maintenance
(231.36)
10,756.13
6/2012
7.30
10,763.43
7/2012
Garden Maintenance
(107.40)
10,656.03
8/2012
Garden Maintenance
(70.00)
10,586.03
10/2012
Garden Maintenance
(420.00)
10,166.03
TOTAL
$ (1,556.53)
$189.75
$ 10,000.00
$ 10,166.03