HomeMy WebLinkAbout2012-09-18 -Parks & Trails Agenda PacketAgenda
Corcoran Parks and Trails Commission
September 18, 2012
7:00 PM
1. Call to Order /Roll Call
2. Pledge of Allegiance
3. Approval:
a. Agenda
b. Minutes of August 21, 2012*
4. Open Forum
5. Presentations
a. Park Concession
b. Concept for a Community Basketball Arena
6. Old /Unfinished Business
a. Hennepin County Youth Sports Grant Update*
7. New Business
a. Discussion with Soccer Association
b. Discussion on Men's Softball League Use of Fields*
8. Subcommittee & Miscellaneous Reports
a. City Council Liaison, Mayor Guenthner
b. Athletic Association
c. Park Dedication Fund*
9. Other Business
10. Announcements
11. Adjourn
*Includes Materials
Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Parks & Trails Commission
Agenda Memo September 18, 2012
To: P & T Commissioners
From: Dan Donahue, City Administrator
Regarding: Administrator Notes to P & T Commission Meeting Agenda
4) Open Forum
5) Presentations
6) City Development Review -None
7) Old /Unfinished Business.
Hennepin County Youth Sports Grant. Applications for the next round of
grants are out and if we are to apply, they have to be in by October 5t"
The Commission talked about re- applying for the Field Netting. I put the two
quotes in the packet for your review. The max we can receive is $10,000.
Anything above that is up to the city, the Commission, the CAA, and the
service clubs. The Commissioners need to give me direction as this has to
go forward immediately if we are to apply.
8) New Business
a) Soccer Association
b) Men's Softball League. Two issues have re- surfaced. One is the misuse
of alcohol and tobacco by the league players. Every Thursday morning,
our PW staff has to go into the park and clean up the mess left behind.
The other issue is the need (I believe) for the city to be less forgiving
regarding the men's league use of the field, fees they pay (or don't pay),
and the need for an escrow. I would like the Commissioners to discuss.
9) Subcommittee & Miscellaneous Reports
a) City Council Liaison
Page 1
Parks & Trails Commission
Agenda Memo September 18, 2012
b) Corcoran Athletic Association
c) Park Dedication Fund
10)Other Business
11)Announcements
Page 2
Minutes
Corcoran Parks and Trails Commission
Tuesday, August 22, 2012
7:00 PM
3b.
Present: Commissioners Trish Krueger, Tom Anderson, Val Nybo, Judith Strehler, Rachel Tessmer,
Kevin Dale, Chad Robran, Tom Anderson,
Absent: None
Others attending: Council Liaison Milbrandt, City Administrator Donahue, Director of Public Safety
Sean Gormley, Police Lt. John Hamilton, and resident Tim Faatz
1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to
order at 7:05 pm in the Corcoran Community Center
2) Pledge of Allegiance
3) Approval of:
a) Agenda. Motion by Anderson, seconded by Nybo to approve the agenda as presented.
Voting Aye: All (Motion carried 8:0)
b) Minutes of 05.15.12 Meeting. Motion by Nybo, seconded by Anderson to approve the
meeting minutes as presented. Voting aye: All (Motion carried 8:0)
4) Open Forum -None
5) Presentations -None.
6) Development Review -None
7) Old Business
a) 2012 Parks Work Plan
i) Tennis Court Repairs. Donahue updated Commission. Lions Club has donated $7,200 for
repairs of the courts. Work to be completed in June.
ii) Ball Field Netting. Reviewed bids from Town and Country Fence for $7,600 and North
Star Fence for $15,836. Motion by Robran and seconded by Dale to recommend
approval of the bid submitted by Town and Country Fence for $7,600. Voting aye: All
(motion carried 8:0) [Subsequent discussion concluded that the bid by Town and Country
Fence may not offer sufficient height above the existing outfield fence - Donahue to
discuss with Pat Meister and advise the Commission at next meeting].
iii) Ball Field Lighting. Bid of $9,360 submitted by Milow Electric, Inc. [the original
contractor for the field lighting] to install field lighting control to disconnect field lights
via a weekly timer. Robran suggested that a timer was needed rather than a weekly clock
and that the bid was too high. Commissioners asked that staff investigate further to find a
less costly solution such as a timer.
iv) Pavilion Sign. Donahue informed Commission that the signs have been ordered.
v) Park entrance Signs. Donahue informed Commission that the three entrance signs have
been ordered as requested by the commission and approved by the City Council.
Installation will occur in June.
8) New Business - Police Department. Chief Gormley and Lt. Hamilton discussed their department's
involvement with parks related matters. They said they have experienced very little in criminal or
mischief type calls over the last year. As for actual 911 calls, there were none. If there are
complaints the officers hear, it is about the colorful language coming from the men's softball
Parks and Trails Commission Minutes, August 22, 2012
league. Commissioners discussed the outstanding response by the police when there are concerns.
Officers will continue to monitor the use of alcohol in the parks.
9) Subcommittee & Miscellaneous Reports
a) City Liaison. Council Member Milbrandt provided information on:
i) Sewer and water project, approved and on the option to extend into downtown
ii) Public Works Facility
iii) 2013 Budget
iv) Five Year finance Plan
v) Council elections
vi) Street Improvement proposals
b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic
Association:
i) The 2012 Summer met all expectations and overall he said it was a great year
ii) Girls softball teams also worked out to expectations
iii) Dale explained how youth teams are put together
iv) There was discussion on the "youth free" policy of the city. The CAA does pay the city
the $10 fee they assess for each out of city registrant.
v) Robran expressed a desire for the Commission to review the "kids free" policy prior to
next Spring
vi) Discussion overall fees. Commissioners expressed a desire to review all fees received by
the city that are park related.
vii) Anderson expressed interest in establishing a more formal relationship with the Soccer
Association. Robran also agreed. After more discussion, Robran was asked to invite the
Soccer officials to the next P & T meeting
c) Park dedication Fund. Reviewed by Commission, no comments
10) Other Business
a) Updates by Robran on the Corcoran Daze activities.
b) Robran indicated that the lady providing the Concession Trailer would like to attend the next
P & T meeting and present the Commission with a donation.
11) Announcements. None
12) Adjourn. Motion by Anderson and seconded by Robran to adjourn. Voting Aye: All (Motion
carried 8:0)
Meeting adjourned at 9:00 p.m.
Next Meeting: September 18, 2012 at 7:00 p.m.
Respectfully Submitted,
Daniel Donahue
City Administrator
2
Hennepin Youth Sports Program
Request for Proposals 2013
Facility Grants
Background
Hennepin County is seeking local government units interested in developing facilities for youth
sports or recreation. Legislation authorizing the building of Target Field allows Hennepin County
to grant up to $2 million dollars each year to Hennepin County communities to assist with
developing these facilities. These grants, which began in 2009, will be made through the
Hennepin Youth Sports Program.
Purpose
The purpose of the facility grants is to allow municipalities, park districts or school districts to
create, expand or improve athletic or recreational facilities to enhance opportunities for youth
participation.
No grant awards may be used for ongoing expenses, such as programming services or operating
and maintaining the facilities. Charter schools and youth sports organizations must enlist a local
government unit to submit an application. If the land is privately owned, the owner must agree
to a covenant with the local government unit to ensure public access to the facility.
Criteria
These criteria will be among those considered in evaluating facility grant applications:
• Partnerships among local government units and between local government units and
non - profit organizations
• Ratio of matching funds and in -kind contributions to the amount requested
• Development of new and improved athletic and recreational opportunities
• User population characteristics and the number of youth served
• Inclusion of environmental improvements
Hennepin Youth Sports Program RFP 2013
• Sustainability, including the availability of ongoing operating and maintenance funds
• Equitable distribution throughout Hennepin County
Examples
The following are examples of potential projects:
• Baseball and softball fields
• Soccer, football and lacrosse fields
• Tennis courts
• Hockey rinks
• Playgrounds
• Skate parks
Partnerships
Hennepin County will favor proposals that create, enhance and support partnerships among
public entities as well as those between public entities and private organizations. Operating
agreements that provide opportunities that do not currently exist in the community, bring new
users to the facility, or expand hours and programs will be preferred.
Grant Amount
Awards will range from $10,000 to $325,000. Applicants are required to provide some matching
funds or in -kind contributions. The ratio of matching funds to requested funds will be a criteria
considered in awarding the grants. The awards are paid as reimbursement after the local
government unit submits documentation showing the project is completed and the project
costs are paid.
Equipment Grants
Background
In 2011, the Hennepin County Board of Commissioners approved an equipment grant program,
which allows youth sports organizations to apply for grants to purchase capital equipment
relating to youth sports activities and recreation. Up to $125,000 will be granted in both a fall
and a spring grant cycle.
Purpose
The purpose of the equipment grants will be to improve playability, sustain sports facilities and
promote stronger relationships between local government units and youth sports
organizations.
No grant awards may be used for ongoing expenses, such as programming services, operating
expenses, materials or regular maintenance labor. All equipment must be for association or
2
Hennepin Youth Sports Program RFP 2013
team use — items worn or used by just one person are not allowed. Youth sports organizations
and other private associations must enlist a local government unit to submit the application.
Criteria
These criteria will be among those considered in evaluating equipment grant applications:
• Population characteristics and the number of youth served by the organization
• Ratio of matching funds to the amount requested
• Organizations should be in good standing with their communities and have a tradition of
providing quality sports programming
• To the extent possible, grants will be awarded to a mix of various sports and
recreational activities and distributed to communities throughout Hennepin County
Examples
The following are examples of the types of equipment covered by the grant program:
• Field maintenance equipment
• Pitching machines
• Goals
• Backboards
• Nets
• Sleds and dummies
Partnerships
A youth sports organization or other private association must have a local government unit,
such as a city, school district or park district, submit the application. The local government unit
pledges to act as a fiscal agent for the grant and agrees to ensure the grant is used for its
intended purpose.
Grant Amount
Awards will range from $1,000 to $10,000. Matching funds are encouraged, but not required.
Funds will be granted for up to the full amount of the equipment. The awards are paid as
reimbursement to the local government unit after the equipment has been purchased.
General Information
Grant Administrator
The Hennepin County Board of Commissioners has contracted with the Minnesota Amateur
Sports Commission to administer the application and evaluation process. The Board will make
the decisions to award grants to applicants by November 2012.
3
Hennepin Youth Sports Program RFP 2013
Updates
The latest updates can be found at.http://www.mnsports.org/grant program.stm.
Deadline
All applications must be received by MASC by 4:00 PM on Friday, October 5, 2012 at the
Minnesota Amateur Sports Commission, 1700 -105th Avenue NE, Blaine, Minnesota 55449.
Contact
Prospective applicants who have questions regarding this Request for Proposals may contact:
Stephen Olson, Program Director solsonCa@nscsports.org 763 - 785 -3639
Mark Erickson, Program Manager merickson @mnsports.org 763- 785 -5662
Lynda Lynch, Contract Administrator Ilynch @mnsports.org 763- 785 -5631
Twins Community Fund Grants
Additional grant funding for baseball and softball projects is available from the Twins
Community Fund. The Twins Community Fund has a separate application and award process for
their grants. Potential applicants should review the criteria at the Twins Community Fund
website at http: / /www.twinsbasebalLcom /community.
4
Hennepin Youth Sports Program
*-40""71SPORTS PROGRAM
Local Government Unit (LGU) Information
Equipment Application
Fall 2013
LGU Legal Name
LGU Application Contact and Title
Mailing Address
City, State, Zip Code
Telephone Number
Email Address
Minnesota Tax ID Number
Federal Employee ID Number
County Commissioner District Number
EXECUTION
The LGU above has reviewed this application and believes it is consistent with its recreation program
goals. The LGU is prepared to be the fiscal agent for the grant and to disburse the funds and ensure they
are used for the equipment listed here.
IN WITNESS THEREOF,
The LGU has caused this application to be executed on:
M
Youth Sports Organization (YSO) Information
Date
Title
YSO Legal Name
YSO Contact
YSO Contact Title
Mailing Address
City, State, Zip Code
Telephone Number
Email Address
Minnesota Tax ID Number (if applicable)
Number of YSO member users
Equipment Requested
Description
Estimated Cost
Attach additional sheets if necessary Total Requested
not to exceed $10,000
Matching Funds
IN WITNESS THEREOF,
The YSO has caused this application to be executed on:
By:
Deadline
Date
Title
Send or deliver three applications by 4:00 PM on Friday, October 5, 2012 to:
Minnesota Amateur Sports Commission
1700 - 105th Avenue NE
Blaine, MN 55449
Contacts
Prospective applicants who have questions regarding this application may contact:
Stephen Olson, Program Director solson @nscsports.ore 763 - 785 -3639
Mark Erickson, Program Manager merickson @mnsports.ore 763- 785 -5662
Lynda Lynch, Contract Administrator Ilynch @mnsports.org 763- 785 -5631
21001 Cobalt St. NW
Anoka, Minnesota 55303 -6207
(763) 421 -6150 • (651) 690 -0998
Fax (763) 421 -4860
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CITY OF CORCORAN
9/11/12
PARK CAPITAL FUND REPORT
jheinecke
AS OF 09/11/12
8c.
CASH FUNDS
Park Memorial
Dedication Park
Maintenance
PROJECT
DETAIL
Date
2012 BEGINNING BALANCE
335,411.91
11,707.88
Jan -12
MN Dept Rev /Sales Tax
(24.14)
Jan -12
Stone & Steel (Paver)
(67.00)
Feb -12
Stone & Steel (Paver)
(58.44)
Mar -12
Memorial Brick (JC's)
100.00
Mar -12
Interest Earned
927.84
Mar -12
Interest Earned
7.38
Apr -12
Forfieted Land Fee return
250.00
May -12
C. Caye (Maintenance)
(727.77)
Jun -12
C. Caye (Maintenance)
(231.36)
Jul -12
Signs Now (Park Signs)
(7,224.96)
Jun -12
Interest Earned
270.00
7.30
Jul -12
C. Caye (Maintenance)
(107.40)
Jul -12
Memorial Brick
50.00
Aug -12
C. Caye (Maintenance)
(70.00)
Aug -12
Stone & Steel (Paver)
(29.22)
Aug -12
Patnode Park Dedication
3,000.00
2012 YTD ACTIVITY
(2,805.92
1,121.85
0.00
0.00
0.00
0.00
ENDING BALANCE
332,605.99
10,586.03
0.00
0.00
0.00
0.00
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
September 11, 2012
Savings
Date
Expense
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
6/2011
11.65
11,691.22
9/2011
9.45
11,700.67
12/2012
7.21
11,707.88
5/2012
Garden Maintenance
(727.77)
10,980.11
3/2012
7.38
10,987.49
6/2012
Garden Maintenance
(231.36)
10,756.13
6/2012
7.30
10,763.43
7/2012
Garden Maintenance
(107.40)
10,656.03
8/2012
Garden Maintenance
(70.00)
10,586.03
$ (959.13)
$189.75 $ 10,000.00
TOTAL
$ 10,586.03