HomeMy WebLinkAbout2012-08-21 - Parks & Trails Agenda PacketAgenda
Corcoran Parks and Trails Commission
August 21, 2012
1. Call to Order /Roll Call
2. Pledge of Allegiance
3. Approval:
a. Agenda
b. Minutes of 05.15.12*
4. Open Forum
5. Presentations
6. Development
7. Old /Unfinished Business
a. Update on 2012 Parks Work Plan
i. Tennis Courts -Done
ii. Field Netting
iii. Field Lights Timer
iv. Pavilion Sign-Done
v. Park Entrance Signs -Done
8. New Business
a. Corcoran Police Department Update
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison Cossette -City Council Activities
b. Athletic Association
c. Park Dedication Fund*
10. Other Business
11. Announcements
12. Adjourn
*Includes Materials
Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Minutes
Corcoran Parks and Trails Commission
Tuesday, May 15, 2012
7:00 PM
3b.
Present: Commissioners Kevin Dale, Chad Robran, Trish Krueger, Tom Anderson,
Absent: Rachel Tessmer, Val Nybo, Judith Strehler
Others attending: Council Liaison Asleson, City Administrator Donahue
1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to
order at 7:05 pm in the Corcoran Community Center
2) Pledge of Allegiance
3) Approval of:
a) Agenda. Motion by Anderson, seconded by Robran to approve the agenda as presented.
Voting Aye: All (Motion carried 4:0)
b) Minutes of 04.17.12 Meeting. Motion by Anderson, seconded by Dale to approve the
04.17.12 meeting minutes as presented. Voting aye: All (Motion carried 4:0)
4) Open Forum -None
5) Presentations -None.
6) Development Review -None
7) Old Business
a) 2012 Parks Work Plan
i) Tennis Court Repairs. Donahue updated Commission. Lions Club has donated $7,200 for
repairs of the courts. Work to be completed in June.
ii) Ball Field Netting. Reviewed bids from Town and Country Fence for $7,600 and North
Star Fence for $15,836. Motion by Robran and seconded by Dale to recommend
approval of the bid submitted by Town and Country Fence for $7,600. Voting aye: All
(motion carried 4:0) [Subsequent discussion concluded that the bid by Town and Country
Fence may not offer sufficient height above the existing outfield fence - Donahue to
discuss with Pat Meister and advise the Commission at next meeting].
iii) Ball Field Lighting. Bid of $9,360 submitted by Milow Electric, Inc. [the original
contractor for the field lighting] to install field lighting control to disconnect field lights
via a weekly timer. Robran suggested that a timer was needed rather than a weekly clock
and that the bid was too high. Commissioners asked that staff investigate further to find a
less costly solution such as a timer.
iv) Pavilion Sign. Donahue informed Commission that the signs have been ordered.
b) Park entrance Signs. Donahue informed Commission that the three entrance signs have been
ordered as requested by the commission and approved by the City Council. Installation will
occur in June.
c) Employee Time on Public Works and Parks Projects. Commissioners reviewed information
submitted by Donahue on employee's time spent on park and public works projects during
2011.
8) New Business -None
9) Subcommittee & Miscellaneous Reports
Parks and Trails Commission Minutes, May 15, 2012
a) City Liaison. Council Member Asleson provided information on:
i) Possible street pavement project in 2012 involving Trail Haven and possible other gravel
collector roads
ii) Public Works Facility updates and site selection process.
iii) Sewer and Water Project update
b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic
Association:
i) $1,490 donated to the city and asked that the city council allocate the funds for the ball
field fencing project.
ii) Concession stand now in operation
iii) Photo night held on May 14"'
iv) Field scheduling via the CAA web site working well
v) Asked that the city policy be reviewed next year regarding the use of field by out of
community youth groups. Current policy is that all youth sports group do not pay for
fields. Dale believes the city policy is being abused by out of community groups coming
to Corcoran because of the no cost policy. CAA teams do assess out of community kids a
$10 fee when signing up for teams.
vi) Possible grant opportunity for a $50,000 ball field development in tlie of former
Twin Player Jim Thome. More on this in the future
c) Park dedication Fund. Reviewed by Commission, no co is
10) Other Business
a) Updates by Donahue on playground mulch and ground cover around play area.
b) Council member Asleson discussed issues surrounding cash flow and TIF Funds
c) Anderson updated Commission on the Tree Give A Way program held in April and that 400
tree were given away
d) Robran asked if the city could provide a letter regarding the donation to purchase the trees
e) Chair asked Donahue to see if Police department could come to the next meeting and provide
their annual update.
11) Announcements. None
12) Adjourn. Motion by Anderson and seconded by Robran to adjourn. Voting Aye: All (Motion
carried 4:0)
Meeting adjourned at 9:15 p.m
Next Meeting: June 19, 2012 at 7:00 p.m.
Respectfully Submitted,
Daniel Donahue
City Administrator
E
CITY OF CORCORAN
8/16/12
PARK CAPITAL FUND REPORT
jheinecke
AS OF 08/16/12
CASH FUNDS
Park Memorial
Dedication Park
Maintenance
PROJECT
DETAIL
Date
2012 BEGINNING BALANCE
335,411.91
11,707.88
Jan -12
MN Dept Rev /Sales Tax
(24.14)
Jan -12
Stone & Steel (Paver)
(67.00)
Feb -12
Stone & Steel (Paver)
(58.44)
Mar -12
Memorial Brick (JC's)
100.00
Mar -12
Interest Earned
927.84
Mar -12
Interest Earned
7.38
Apr -12
Forfieted Land Fee return
250.00
May -12
C. Caye (Maintenance)
(727.77)
Jun -12
C. Caye (Maintenance)
(231.36)
Jul -12
Signs Now (Park Signs)
(7,224.96)
Jun -12
Interest Earned
7.30
Jul -12
C. Caye (Maintenance)
(107.40)
Jul -12
Memorial Brick
50.00
Aug -12
C. Caye (Maintenance)
(70.00)
Aug -12
Stone & Steel (Paver)
(29.22)
2012 YTD ACTIVITY
(6,075.92
1,121.85
0.00
0.00
0.00
0.00
ENDING BALANCE
329,335.99
10,586.03
0.00
0.00
0.00
0.00
1 of 2
CITY OF CORCORAN
9c.
FARMERS STATE SAVINGS
July 12, 2012
Savings
Date
Expense
Interest
Revenue
Balance
12/2007
Year end balance
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11,594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
6/2011
11.65
11,691.22
9/2011
9.45
11,700.67
12/2012
7.21
11,707.88
5/2012
Garden Maintenance
(727.77)
10,980.11
3/2012
7.38
10,987.49
6/2012
Garden Maintenance
(231.36)
10,756.13
7/2012
Garden Maintenance
(107.40)
10,648.73
10,648.73
TOTAL
$ (959.13)
$182.45
$ 10,000.00
$ 10,648.73