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2012-04-17 - Parks & Trails Agenda Packet
Agenda Corcoran Parks and Trails Commission April 17,2012,7:00 PM Corcoran City Hall /Civic Center 1. Call to Order /Roll Call 2. Pledge of Allegiance 3. Approval: a. Agenda b. Minutes of 02- 21 -12* 4. Open Forum 5. Presentations 6. Development Review* a. Preliminary Plat and Final Plat Review for "MTP West Acres" for property located at 23240 County Road 50 (PID 19- 119 -23 -41 -0001) (City File 12 -006) 7. Old /Unfinished Business a. Hennepin County Youth Sports Grant Update i. Equipment Grant 1. Field Netting 2. Batting Cage ii. Hennepin Youth Sports Grant 1. Meeting with Rockford School Superintendent 2. Grant Status b. Park Projects i. Park Signs* ii. Tennis Court Improvements iii. Playground Mulch+ iv. Fence Repair c. 2011 Annual Report to Council* d. Update on New Commission Recruitment 8. New Business a. Rockford School Property Lease Review* b. Code Enforcement /Licensing Position at City* c. Review of 2012 City Budget and Park related budget line items 9. Subcommittee & Miscellaneous Reports a. City Council Liaison Milbrandt b. Athletic Association c. Park Dedication Fund* 10. Other Business 11. Announcements 12. Adjourn *Includes Materials Materials relating to these agenda items can be found in the House Agenda Packet by Door. City Administrator's Notes for Corcoran Parks and Trails Commission Meeting of April 17, 2012 6. Development Review. See planners report and recommendations for City Planning Case 12 -006 7. Old/Unfinished Business a. Hennepin County Youth Sports Grant Update i. Equipment Grant. 1. Batting Cage. The work is done already by Public Works. The base and the mat are down and ready for play. 2. Field Netting. Staff is getting two quotes. North Star Fence came out. They recommend putting up several 25 foot metal poles just outside the outfield fence. It will extend 15 feet above the existing fence and is a permanent fixture (netting stays up year around) 3. New Grant application. I talked to the staff of the Equipment Grant program. The next round of grant applications will be due in September or October of this year. ii. Sports Grant. Update. Verbal update with the help of Robran and Dale b. 2012 Park Projects i. Park Signs. Final recommendations by staff are in your packet. Tennis Courts. Cost for repairs is $7,200. We are seeing if the local service club will pay for the repairs. ii. Playground mulch. The mat in Delano was put in at no cost as a demo and training effort by a company called Landscape Structures. Delano does not know the cost but they did say it was a lot more than Fibar mulch. We are proceeding with the traditional mulch ( Fibar) for this year as we don't have the time to wait any longer. We can study over the next year. iii. Fence repair. The fence along Co Rd 50 is being repaired. c. 2011 Annual Report to the council. The Chair asked that the Commissioners review the 2011 Goals and what was accomplished. You should finalize so this can be on the council agenda for April 26th for a short presentation. d. Update on New Commission Appointments. Nothing to report as no new applications have come in. We did send to the schools notice of the opening for student commissioners. 8. New Business a. Update on Existing Rockford School Property lease by Corcoran. The commissioners asked that I put the existing lease on the agenda for discussion. City Administrator's Notes for Corcoran Parks and Trails Commission Meeting of April 17, 2012 b. Code Enforcement /Licensing Position at City. I will give a verbal update. Interviews were conducted on Wednesday and Thursday of this week (April 11 & 12). c. 2012 City Budget. At the March meeting, the Commissioners asked that I present the 2012 Parks and Public Works Budget for your review. 9. Subcommittee & Miscellaneous Reports a. City Council Liaison Mayor Guenthner b. Athletic Association c. Park Dedication Fund Minutes Corcoran Parks and Trails Commission Tuesday, March 20, 2012 3b. At 6:30 PM, Commissioners Tessmer, Robran, Krueger, Anderson met at the Corcoran Park Maintenance /warming house /rest room building at the city park off of County Road 50. Also meeting were Council Liaison Milbrandt, City Administrator Donahue, and Parks Superintendent Meister. Purpose was to tour the facility, look over the area of the park that will receive the proposed field netting, the batting cage location, and the field lighting controls. 1) 2) 3) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the regular meeting to order at 7:15 pm in the Corcoran Community Center a) Present: Chair Krueger, Robran, Dale, Nybo, Anderson, Tessme b) Absent -None c) Others: Council Liaison Milbrandt, Council member Asle ty Administrator Donahue, Parks Superintendent Meister Pledge of Allegiance Approval of: a) Agenda. Add: i) 7c. Discussion on Concession Stand at city park ii) 7d. Upcoming Jaycee sponsored Easter egg Hunt Motion by Anderson seconded by Nybo to approve the agenda as presented with additions. Voting Aye: All (Motion carried 6:0) b) Minutes of 02/21/12 Meeting. Motion by Tessmer, seconded by Nybo to approve the meeting minutes as presented. Voting aye: All (Motion carried 6:0) , 4) Open Forum -None 5) Presentations -None. 6) Old Business '14 a) Hennepin Youth Sports Grant Update i) Equipment Grant. Donahue discussed the award of the grant for Batting Cage improvements and for field netting for the SW field at city park. Dale said $875 already spent for net on cage and found turf for free. City needs to work on stone dust /ground cover. Meister to look into this. Dale said the general plan was to erect a 10 foot extension on the existing poles to protect the T -Ball fields immediately to the north. Dale had received a quote from Country Fence. Meister will get a cost estimate from North star Fence. Robran asked Donahue to obtain additional information on Sports Grants for this year for tennis equipment. ii) Sports Grant. Robran discussed the rejected grant submitted last fall. The intention of the Rockford School District is to again submit in the fall of 2012. Dale and Robran will be working with the RACE Committee for the new grant applications. Possible changes are to take out tennis court improvements and upgrade the fields at the Rockford School property adjacent to the city park. More on this in thee future. b) 2012 Parks Work Plan i) Park CIP. Meister discussed the items in the CIP for park improvements in 2012: (1) Fibar for the playground. He recommends staying with special wood mulch called Fibar. Commissioners asked that a solid cushioned mat for under the playground equipment be considered. Donahue to check with the City of Delano as they have used the mat. (2) Tennis Courts. Meister has information of cost to refurbish the two courts. Costs are in the range of $3- 8,000. One of our service clubs may pay cost. More discussion followed on the rebuilding of the tennis courts if Sports Grant is win in 2012. Parks and Trails Commission Minutes, March 20, 2012 Rockford School would like to build four courts on their high school property and put the grant money into rebuilding the Corcoran school property fields for joint use by school district and the city. (3) T -Ball Fields. Meister recommends not changes this year and we do not currently need additional fields (4) Asphalt Paving from park parking lot to playground/pavilion. Meister will check on cost. Commission put at a low priority for this year but that it needs to be done in the future (5) Upgrades to existing field lights. Commission has this item as a high priority. Meister will check with Plymouth and Maple grove parks on their experience. He will also talk to contractor who put in the lights at the city park for ideas and costs. ii) General Park Maintenance (1) Restrooms and septic at building in city park. Prior to the start of the P & T Meeting, Commissioners walked the building site and examined facility. Commissioners agree that existing building rest room facility is no conducive for use by the ball players during the spring and summer play (2) Meister discussed the plans for general park maintenance this summer including the additional hours for seasonal maintenance help (3) Commissioners would like to see on the agenda for next meeting more information on the 2012 city budget and those line items pertaining to parks. iii) Memorial Park Maintenance (1) Commissioners discussed and agreed that the maintenance other than lawn and weed maintenance is the responsibility of the P & T Commissions. (2) Chair Krueger will contact Lawn King who put in the landscaping and light at the facility about costs. Donahue reminded the Commissioners that the existing Memorial Fund [this is handled by the city for convenience] are not city taxpayer generated funds and the Commission has some authority on the spending of these funds for maintenance. Donahue further suggested that they should still frame any spending requests as a recommendation to the city council for the authority to spend. c) Parks Signs. Donahue updated the council action on March 8, 2012 approving the contract for three metal signs from Now Signs for $7,139.14. He told the Commissioners that staff was reviewing the suggested wording and will have this back on the agenda in April with final recommendations. d) Commission Appointments. Donahue advised the Commission on staff efforts to recruit new Commissioners and new Student Commissioners. He said that the five high schools counseling offices were provided with information on the student positions. No new applications have been received. Chair Krueger asked Commissioners to talk to their neighbors and friends in an attempt to spur interest in applying to the Commissions for the three Commissioner openings and the two Alternate Commissioner openings. Chair Krueger told the Commissioners that the city council had approved the re- appointment of Commissioners Tessmer and Nybo. The chair asked Donahue to give the Oath of Office to Nybo and Tessmer. This was done. Chair Krueger also suggested that the Commissioners should consider the Chair and Vice Chair position for the coming year. Motion to appoint Krueger as Chair and Robran as Vice Chair by Anderson and Tessmer. No other nomination made. Voting aye: all (6:0) 7) New Business a) Code Enforcement Position. Donahue updated the Commission on the resignation of the employee in that position and efforts to recruit a new person. b) Annual Report. Donahue discussed the information on 2011 accomplishments that was in the packet. The Commissions will review and discuss again at the April meeting. Donahue advised that the Commission should make a report to the council in April as required in the city code. 2 Parks and Trails Commission Minutes, March 20, 2012 c) Concession Stand in Park. Robran discussed and recommended that the Commission recommend allowing the person who has provided Concession services in the past and at Corcoran Daze (Darlene Widen of Running with Concessions) be allowed to offer concessions on certain nights in the park. Robran stated that this person is fully certified by the Hounty Health Inspectors. Donahue said that this information along with insurance and a Hold Harmless provision be given to the city before any concessions are sold. Robran will talk to this person about these requirement. Commissioners all thought the concession should be allowed. d) Annual Easter Egg Hunt. Robran updated the Commissioners on this year's Jaycees sponsored Easter Egg Hunt 8) Subcommittee & Miscellaneous Reports a) City Council Liaison. Council Liaison Milbrandt discussed: i) City Council action on the park signs ii) Sewer and Water project and options for looking at extending the lines into downtown iii) Public Works facility development iv) This years elections in November b) Athletic Association. Dale with sustenance of Robran and Anderson discussed: i) Registrations by youth for teams. This is currently underway. ii) Registration numbers are down this year for baseball softball. T -Ball registrations are holding from previous year %, iii) Travelling team OK and no concern iv) Under 18 girls softball team will be fielded this year for the first time v) Scholarships will be given to five youth. Association will be looking at scholarship rules to be discussed for future changes vi) Dale and Robran would like to meet with city staff about fiel scheduling and use of the CAA web site for scheduling and calendaring c) Park Dedication Fund 9) Other Business. Announcements -None 10) Announcements -None 11) Adjourn. Motion by Anderson and seconded by Dale adjourn at 9:32 PM. All voted in aye: (motion carried 6:0) , Next Meeting: April 17, 2012 at 7:00 p.m. Respectfully Submitted` Daniel Donahue City Administrator 1* 3 • • L A N Q F 0 R M From Site to Finish 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran Parks and Trails Commission FROM: Kendra Lindahl, Landform DATE: April 10, 2012 for the April 17, 2012 Meeting RE: Preliminary Plat and Final Plat for "MTP West Acres" for property located at 23240 County Road 50 (PID 19- 119 -23 -41 -0001) (City File 12 -006) 120 -DAY REVIEW DEADLINE: July 18, 2012 1. Application Request Brian and Christina Patnode are requesting approval of a preliminary and final plat to subdivide a 10 -acre parcel from the existing 79.84 -acre parcel. This plat was a condition of the conditional use permit approval that they received last year to allow construction of a new home at 23240 County Road 50. 2. Background On July 23, 2011 the City approved a conditional use permit to allow a new home on the existing farmstead. The conditional use permit was for living quarters accessory to a principal agricultural use. The land is currently owned by James and Beverly Patnode. The CUP was required to develop one new house on the property (which has an existing home that would remain) and then subdivide the property into 2 parcels when the land was removed from the Metropolitan Agricultural Preserves Program. The land was removed from Agricultural Preserve in March of this year and is now eligible for subdivision. 3. Analysis of Request Parks and Trails The applicant is not proposing any private or public park land with this plat. The Parks & Trails Plan in the adopted 2030 Comprehensive Plan does not show any park land in this area, but does show a future on road trail in the County Road 50 right -of -way. The trail will be constructed in the County Road 50 right -of -way and no additional land is required for this future trail. Section 955.020 of the Subdivision Ordinance states "Park Dedication is only due in cases where additional new parcels are created." The subdivision will create one new lot for the existing home and one lot with the existing farmstead. Park dedication is required only for the new 10 -acre lot. Landform, SensiblyGreen and Site to Flnish� are registered service marks of Landform Professional Services. • • • Because no park land is shown on the adopted plan, staff recommends that the City accept cash in lieu of land dedication. Under the current ordinance, park dedication is required at 10% of the net land area. The City may accept cash -in -lieu of land at 10% of the value of the land with a maximum rate of $3,000 per unit for each new unit located outside of the MUSA (Metropolitan Urban Service Area), such as this. Cash in lieu of land would be $3,000 at the current rates (1 x $3,000 per unit). 4. Action Recommend dedication of park dedication for the one new lot based on the park dedication requirements in place at the time the final plat is released for filing. Attachments a. Aerial b. 2030 Park & Trail Map c. Site Graphics MTP West Acres (city file 12 -006) April 17, 2012 Hennepin County GIS - Printable Map Interactive Map .rJ *J .4 "o W ..Fire Parcel 19- 119 -23 -41 -0001 ID: Owner J E Patnode & B J Patricide Tr Name: Parcel 23240 Co Rd No 50 Address: Corcoran, MN 55340 Property Ag Preserve Type: Home- Homestead stead: Parcel 78.84 acres Area: 3,434,411 sq ft d I M-- S. 4r Awl Try low I%Jk .17 if F A -T -B: Abstract Market $406,400 Total: Tax $2,734.14 Total: (Payable: 2012) Page 1 of 1 Property Map Print Date: 4/10/2012 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 A Think Green.' http: / /gis.co.hennepin.mn.usI Property /printldefault.aspx ?C= 450467.91060615953,4993765... 4/10/2012 11 =11 =11 =11 19 o '��� 111111111�� 1 1 1 o W LL j p 1 ;r 1 1 'T5 1 , 1 1 r ro Q, 9 1 r°Gr, 0 x,940■ f� r , � u �. e t ' �., C 1'' Q , LL i, 1 �\ \IIIL r;. -t NO LIM •ii Fill; a■■■I1 1 ■ ■ ■: ter\ 1■ r: P, , -- r , 1 • VT . rM P. M1 03P .. -O D Lu LL Ow's :O;P MEISTER -1', nM 1 elm 116 _e A � I� ,�iiii ♦ . i i•��ii� soy w��l� ��1s8� � �. x.111 ■ ■• ��� ib 1r1�14�• _ 1 I 11i1�11 �'n�11� 1 1�.11�11�11�1��11�11�11 MORIN LAKE OSR; i1�11�11 �11�1 ♦♦ LAKE 'I OSP ,'- ■fit ��■ 7�.♦�I �`��, ��- ►'�j11 _�_� ►�i •r' � 1111111 I ��m •�1 €19�.. Parks & Trails Plan 2030 Comprehensive Plan N W,�ma, E �S 3,000 1,500 0 "":! City Limit 2030 MUSA Open Water Wetlands Existing Parks and Trails Regional Trail Existing On Road Trail 0 Community Park 0 City Hall /Memorial Park 0 Existing Ball Fields /School Property Existing Park (Private /Lion's Park) ® Golf Course Proposed Parks and Trails Proposed County Bike Trail - - -- Proposed On Road Trail Off Road Trail 3,000 Feet Off Road Trail outside 2030 Development Area - - -- Horseback Trail Proposed County Road 50 NONE, Natural Gas Pipeline Easement Trail (Potential) City Square osP OSP /Nature Park • ASA - Athletic Search Area Neighborhood Park 0 Trailhead Search Area Greenway Corridor (Bonus Eligible Resource Corridor) *Proposed park and trails locations represent the general search areas for parks and trails. The City will work with developers and landowners to identify the exact location and size of parks and trail alignments as development or park acquisition is proposed. June 2, 1011 •�� Bonestroo I:/ 504 / 50408144 /GIS /ComPlan /Maps /Final Maps /2030 parks and trails.mxd COTT' LAVE FT JUBERT - -- NO ` -- LAKE ,OSP T- 0 0 J Ei\ , J , j I 11i1�11 �'n�11� 1 1�.11�11�11�1��11�11�11 MORIN LAKE OSR; i1�11�11 �11�1 ♦♦ LAKE 'I OSP ,'- ■fit ��■ 7�.♦�I �`��, ��- ►'�j11 _�_� ►�i •r' � 1111111 I ��m •�1 €19�.. Parks & Trails Plan 2030 Comprehensive Plan N W,�ma, E �S 3,000 1,500 0 "":! City Limit 2030 MUSA Open Water Wetlands Existing Parks and Trails Regional Trail Existing On Road Trail 0 Community Park 0 City Hall /Memorial Park 0 Existing Ball Fields /School Property Existing Park (Private /Lion's Park) ® Golf Course Proposed Parks and Trails Proposed County Bike Trail - - -- Proposed On Road Trail Off Road Trail 3,000 Feet Off Road Trail outside 2030 Development Area - - -- Horseback Trail Proposed County Road 50 NONE, Natural Gas Pipeline Easement Trail (Potential) City Square osP OSP /Nature Park • ASA - Athletic Search Area Neighborhood Park 0 Trailhead Search Area Greenway Corridor (Bonus Eligible Resource Corridor) *Proposed park and trails locations represent the general search areas for parks and trails. The City will work with developers and landowners to identify the exact location and size of parks and trail alignments as development or park acquisition is proposed. June 2, 1011 •�� Bonestroo I:/ 504 / 50408144 /GIS /ComPlan /Maps /Final Maps /2030 parks and trails.mxd 6 • 3 0 W 2 m w -:�K Y a �P �h (4 t� U.0 gg gg g OZNm pe N 1 g �R< ��NV4 Cd e a U 2 N e �a^H gje V I o a U 2 N F7 E E ° * o � ci � f�M09�W 1U380a x4d � at F p OtMSS ;Q'.C11IXW 1 I ' V T I I � 1 1 I I � I J I ' I I I I i� C I i I a o Rii ( S18 I � s- -------------------- ,a =-dj — i e L. �� >_ -bqr. " f\ \1 ` \ tea' e'_7�✓aV0 Nle /r3 ti mI SSn3 '7T ud T 7n Vd ( NVWn3N G,077 �2 \•wi Wow=s mmu/� NJSana 3N37&V e � s F7 E E ° * o � ci � f�M09�W 1U380a x4d � at F p OtMSS ;Q'.C11IXW 1 I ' V T I I � 1 1 I I � I J I ' I I I I i� C I i I a o Rii ( S18 I � s- -------------------- ,a =-dj — i e L. �� >_ -bqr. " f\ \1 ` \ tea' e'_7�✓aV0 Nle /r3 ti mI SSn3 '7T ud T 7n Vd ( NVWn3N G,077 �2 \•wi Wow=s mmu/� NJSana 3N37&V s A gc £S ® W ID In ry U j o� m tl� �q J d �ti Ec J 2ree•S �- I IR C`oao�o 1 1 I - 8 I ' I o 1 I 1 U q iI 0o C y_, YU p o . Q. � �N c u cz I - I 5 Q I I p O I m O ' `pl 1 c i o t •c IIU �ht °Oic I I os I a q ( ; mo °o 0 oy n I I I ➢y ° mE °?: ° (rr rr i 1"�cY66'(a ° o o a s 1310 E. Wayzata Blvd. • Wayzata, MN 55391 • 952 - 404 -2200 • Fax 952- 404 -9900 Page 1 of 1 Estimate: SN- 4657 Printed: 9/6/2011 4:29:24PM Description: Complex Signs (3) 4'x 6' signs with graphics two sides Prepared For: Jill Smith -Arens ph: (763) 420 -2288 Company: City of Corcoran email: jsmith- arens(a-)_ci.corcoran.mn.us Dear Jill: Thank you for considering Signs Now for your sign needs. The quotation we discussed is attached below. If you have any questions, please don't hesistate to call me at 952 - 404 -2200. Signs Now Product Font Qty Sides Height Width Unit Cost Install Item Total 1 Aluminum 1/4" 1 2 48 72 $1,993.33 $225.00 $2,218.33 Color: White Description: 1/4" thick aluminum Custom routed and Powder coated for long term outdoor use. Sign includes 4" x 4" slottel aluminum posts with Bevel cap Sign to have Vinyl graphics applied two sides. Signs to be installed into the ground per customer location (3) signs total Text: Entrance 1 2 Aluminum 1/4" 1 2 48 72 $1,993.33 $225.00 $2,218.33 Color: White Description: 1/4" thick aluminum Custom routed and Powder coated for long term outdoor use. Sign includes 4" x 4" slottel aluminum posts with Bevel cap Sign to have Vinyl graphics applied two sides. Signs to be installed into the ground per customer location (3) signs total Text: Entrance 2 3 Aluminum 1/4" 1 2 48 72 $1,993.33 $225.00 $2,218.33 Color: White Description: 1/4" thick aluminum Custom routed and Powder coated for long term outdoor use. Sign includes 4" x 4" slottel aluminum posts with Bevel cap Sign to have Vinyl graphics applied two sides. Signs to be installed into the ground per customer location (3) signs total Text: School Entrance Notes Company: City of Corcoran 8200 Co Rd 116 Corcoran, MN 55340 Line Item Total: $6,654.99 Subtotal: $6,654.99 Taxes: $484.15 Total: $7,139.14 Stand Out in a Crowded World Deposit Required: $3,569.57 Received /Accepted By: 2011 Parks Goals and Objectives: 1. Hold a spring Memorial Garden ceremony. Commission decided that the October, 2010 Open House was sufficient. 2. Complete the updates to the Park Dedication ordinance and fee schedule. Done. Council adopted ordinance in December, 2011 after P & T finished their work (including three meetings with Consultant Sherri Buss) and recommended approval. 3. Investigate the options for further development at the Rockford Schools ball field property. Corcoran with the urging of the P & T Commission participated in a multi grant application with the Rockford School District to improve the school /city facilities. P & T Commissioners Robran and Dale were on a Rockford School District Committee that put the grant together and submitted to the Hennepin Youth Sports Authority. 4. Develop a Memorial Garden maintenance plan. Not accomplished. Will be on 2012 Plan 5. Provide input on the 2012 Parks development plans and maintenance plan. Commission meet in October, 201 land December, 2011 to discuss park plans for 2012. Was finalized at the March, 2012 meeting. 6. Tree giveaway at the annual city Clean Up Day. Plan carried out but the Commission decided not to plan in the future to give away the trees around the Clean Up Day event in May as the window for when the trees are received and when they must be handed out is very small. Plants received earlier than expected in 2011 and arrangements made to hand out ahead of Clean Up Day. 7. Meet quarterly with the PD and PW. Decided quarterly meeting were not practicle. Met both with the PD and PW during 2011. 8. Participate in Joint City Council and Commissions meeting in March. Done. 9. Work with PW for park improvements in 2011 to include: Park signs. Done Improved toilet facilities. On 2012 Park Plan. Commissioners toured park facility on March 20, 2012. Further development and improvements to the ball fields. P & T oversaw the writing and submission of the Hennepin Youth Sports Equipment Grant for Ball Field Netting and Improvements to the Batting Gage at the Park. Grant approved. Implementation in 2012. 10. Explore the possibility of submitting a Hennepin Youth Sports Grant application for improvements to the accessibility to the Snyder fields. In 2012 Plan 2012 Park Goals and Objectives 1. Implement Park CIP a. Playground mulch I? C IVED JUN 3 u ZuG C_ REAL PROPERTY LEASE THIS LEASE is made and entered into by and between Independent School District No. 883, Rockford, (hereinafter "District "), and the City of Corcoran (hereinafter "City "). FOR AND IN CONSIDERATION of the mutual covenants hereinafter provided and other good and valuable consideration, receipt and sufficiency of which is hereby acknowledged, District does hereby lease to City the following described Property located in the City of Corcoran, Hennepin County, Minnesota: [Legal description of property attached as Exhibit A] 1. Term. The term of this Lease shall be from the period commencing on January 1, 2006, and terminating on December 31, 2016`. The City shall have the right to renew and extend this Lease for an additional ten -year period by giving District written notice by at least 90 days before the termination of the Lease. This paragraph shall be subject to the conditions of paragraph 10 (Early Termination of Lease). 2. Use. City shall use the Property for recreational activities and other commonly associated purposes. Additionally, the City's use of the Property shall be consistent with District policies, except as otherwise stated in this Lease. The City shall not allow the use or possession of firearms on the Property at any time except for on -duty police officers. 3. District Priority. The parties agree to cooperate and provide opportunities for safe and enjoyable recreational activities on the Property. The District retains the priority right (primarily April 1 through May 31 and August 20 through October 31 of each year) to use the Property during the term of this Lease. The City anticipates primary use of the Property in June, July, and to August 20 of each year. The District and the City will cooperatively schedule activities on the Property and both the District and the City will cooperate and coordinate with the Corcoran Athletic Association, all parties working to assure there are no conflicts. 4. Maintenance. The City shall, at its own cost and without expense to District, keep and maintain the Property in good and safe order, condition and repair. The placement of equipment and maintenance shall be done in a manner not to unreasonably interfere with any use of the Property by either of the parties. The attached Exhibit B outlines City routine maintenance and shows improvements the City has made and the approximate cost to the City of the improvements and maintenance. 5. Improvements. The City will not make any alterations, repairs, additions or improvements to the Property without the prior written consent of the District. The City agrees to indemnify and save District free and harmless from any liability, loss, cost, damage or expense including reasonable attorney's fees incurred by reasons of any said alteration, repairs, additions or improvements. Any additions or improvements in or to the Property made by or on behalf of City become the property of the District at the termination of this Lease. This includes the permanent improvements and does not prevent the City from removing non - permanent items such as storage facilities, etc. District shall have the right to make changes to the Property, including the right to (i) construct buildings on the Property for such purposes as District may deem appropriate, and (ii) enter the Property for the purpose of constructing and installing improvements on the Property. District shall make reasonable efforts to notify the City of any changes or improvements it intends to make to the Property and such changes or improvements should not be inconsistent with the City's right to use the Property under this Lease. The City and the District will negotiate repairs and maintenance of additional structures placed on the Property by the District at the time such structures are completed. 6. Right of First Refusal. In the event the District determines to sell the leased Property, and before the District accepts an offer, the City shall have the first right to purchase the Property and match the offer received by the District. 7. Signs. City agrees that no sign, placard or other advertising material shall be installed, repaired, replaced, erected, attached or affixed to any portion of the Property, without the express prior written consent of District. An existing sign may remain so long as, in the sole discretion of the District, the sign is in a clean, orderly, and unblemished condition. 8. Alcohol. The City shall not permit the sale or consumption of alcohol on the Property unless the appropriate special licenses are granted under State and local authority and unless the City provides the District with proof that the appropriate liquor liability insurance required under State law is in place. 9. Compliance with Laws. City shall not allow any unlawful occupation, business or trade to be conducted on the Property or any use to be made thereof contrary to any law, ordinance or regulation as aforesaid with respect thereto, and shall protect District and the Property against any tax, fee, or other charge or penalty imposed or levied against the Property on account of any failure to comply with any such law, ordinance or regulation. 10. Early Termination of Lease. Either party may terminate this Lease for any reason upon a one -year written notice to the other party. 11. Indemnification. City agrees to defend, indemnify and hold District harmless of any and all claims, demands and actions, and all reasonable costs and Page 2 of 5 expenses relating thereto (including reasonable attorneys' fees) arising out of or relating to City's actions, obligations or use of the Property under this Lease. District agrees to defend, indemnify and hold City harmless of any and all claims, demands and actions, and all reasonable costs and expenses relating thereto (including reasonable attorney's fees) arising out of or relating to the District's actions, obligations or use of the Property. 12. Assignment and Subletting. City shall not assign its rights under this Lease or sublet the Property. City may allow the Corcoran Athletic Association, DHL Soccer, and any other City approved organization of City approved event to use the Property as it sees fit, providing such use does not interfere with the District's priority rights to the Property. Scheduling shall be coordinated through the City by an appointed individual or appointed organization. 13. Insurance. City shall maintain general liability insurance in an amount of at least $1,000,000 that covers its use of the Property. The District shall be named as an "additional insured" on any insurance maintained by the City that relates to the Property or its use. All insurance required to be maintained by City under this Lease shall be effected under valid and enforceable policies issued by a reputable insurance company or companies authorized to do business in the State of Minnesota. Upon the commencement of the Term, City shall deliver to District certificates of all insurance required to be maintained hereunder. Each policy required to be maintained by City hereunder shall, to the extent obtainable, contain an agreement by the insurer that such policy shall not be canceled without at least 10 days prior written notice to District and City. 14. Notices. Any notice herein required or permitted to be given or served by either party hereto upon the other, shall be deemed given or served in accordance with the provisions of this Lease if delivered by United States mail, postage prepaid, properly addressed to the other party at the address specified below. If to District: Superintendent Independent School District No. 883 Box 9 Rockford, MN 55373 -0009 If to City: Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Either party may change the address and /or person to whom mailed notice is to be sent to it by giving to the other party 10 days written notice of the change. Page 3 of 5 15. Condemnation. If all or part of the Property shall be acquired by the right of condemnation or eminent domain, or sold to a condemning authority under threat of condemnation, then the Term shall cease and terminate as of the date of title vesting in such proceeding (or sale). In the event of any condemnation, taking or sale as aforesaid, whether whole or partial, District shall be entitled to the total award. 16. Captions. The paragraph headings incorporated in this Lease are for convenience only, are not a part of this Lease, and shall not be considered in the interpretation of this Lease. 17. Modifications. None of the covenants, provisions, terms or conditions of this Lease to be kept or performed by District or City shall be in any manner modified, waived or abandoned, except by written instrument duly signed and delivered by the District and City or by the party waiving such right, as the case may be. 18. Severability. If any term, condition or provision of this Lease or the application thereof to any person or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder thereof and the application of such term, provision and condition to persons or circumstances other than those as to whom it shall be held invalid or unenforceable shall not be affected thereby, and this Lease and all terms, provisions and conditions hereof shall, in all other aspects, continue to be effective and to be complied with to the fullest extent permitted by law. 19. Binding Effect. All of the terms, covenants, provisions and conditions of this Lease shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 20. Time of the Essence. Time is of the essence in this Lease, and of each and every covenant, term, condition and provision of this Lease. 21, Parties Bound. The covenants and conditions contained in this Lease shall apply to and bind the heirs, successors, executors, administrators, and assigns of all of the parties to this Lease. 22. Relationship. This Lease does not create the relationship of principal and agent of partnership or of joint venture or of any association between District and City, the sole relationship between District and City being that of landlord and tenant. 23. Construction of Lease. It is agreed that this Lease shall be governed by, construed, and enforced in accordance with the laws of the State of Minnesota. Page 4 of 5 24. Entire Agreement. This Lease shall constitute the entire agreement between the parties. Any prior understanding or representation of any kind preceding the date of this Lease shall not be binding upon either party except to the extent incorporated in this Lease. IN WITNESS WHEREOF, the parties hereto have executed this Lease. INDEPENDENT SCHOOL DISTRICT NO. 883, ROCKFORD By: `� Date: 6z2,7 Its: Board Chair By: c4 �CLI du�L� 1 Its: Board Clerk CITY OF CORCORAN Its: Mayor Its: Administrator RRM: 90789 Page 5 of 5 Date: � `d7 '-a6 Date: 7 r b6 Date: 7- le- e,6 Rockford Independent School District 9833 Parcel Identification No. 23- 119 -23 34 0001, Legally Described as: Addition No. 54023, Metes & Bounds Description (if applicable) COM AT SE COR OF SW 1/4 TH W TO SE COR OF W 1/2 OF SW 1/4 OF SE 1/4 OF SW 1/4 TH N TO NE COR THOF TH W TO W LINE OF E 1/2 OF SW 1/4 TH N TO A PT 46 FT 11 INCHS S ROM NW COB THOF TH E TO CTR LINE OF CO RD NO 10 TH SELY ALONG SAID CTR LINE TO E LINE OF SW 1/4 TH S TO BEG EX ROADS OUTLINE OF WORK PERFORMED ON ROCKFORD SCHOOL DISTRICT PROPERTY BY THE CITY OF CORCORAN IMPROVEMENTS • Tiled ball fields • Installed warning tracks • Installed maintenance road • Hauled in material and leveled field 43 • Installed fences • Seeded grass • Ag lime fields ROUTINE MAINTENANCE • Ongoing repairs to fencing & backstops • Grounds maintenance • mowing / weed whipping • aerate sod o fertilize Drag ball fields Grade parking lot Refuse removal Labor Costs Incurred by City Annuatiy for Routine Maintenance (Average use of fields /grounds per year = 20 weeks) Ground Maintenance = $11,466.00 Avg 4.5 hours/week x4 employees x 20 weeks = ( *$31.85 x 4.5 hrs) x4 = $573.30x 20 = $11,466.00 Drag Ball Fields Daily = $3,185.00 Avg 1 hr x 100 days = $31.85 x 100 lirs = $3,185.00 Refuse Removal = $637.00 Avg 1 hr/ week = $31.55 x 20 weeks = $637.00 Grade Parking Lot = $63.70 Avg 2 hours twice a year = $31.85 x 2 l s = $63.70 Other Direct Costs Porta Pottie = $141.68 Per Invoices Refuse Service = $163.94 $109.30 month (1/3 allocation) = $36.43 x 4.5 months = $163.94 Total Annual Labor and Direct Cosh = $15,657.32 This analysis does not include any supplies or materials *S31.85— average ravage /benefls paid to public vrorks emplovees 4,b,, 1 CITY OF CORCORAN 2012 FINAL BUDGET 12/19/11 FINAL 2 2012 11c. 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2010 ACUTAL 2011 BUDGET 2011 ACTUAL AS OF 12/02/11 2012 BUDGET Uuuutl DIFFERENCE 2011/12 % CHANGE 2011 COMMENTS PASS THROUGH PAGE # 166 PUBLIC WORKS 1671 PERSONNEL SERVICES 168 43100 -100 Full -time - Regular 276,057 274,872 263,381 280,363 $ 5,491 2% Includes 2% COLA increase 169 43100 -110 Full -time - Overtime 24,077 19,000 18,594 1 19,000 $ - 0% Includes $1,000 for Country Daze 170 43100 -121 PERA 22,801 21,233 19,299 21,704 $ 471 2% 171 43100 -122 FICA /SS 16,965 18,158 15,003 18,561 $ 403 2% 172 43100 -126 Medicare 4,462 4,247 3,483 4,341 $ 94 2% 173 43100 -130 Employer Paid FSA 1,750 1,750 700 1,750 $ - 0% 174 43100 -131 Employer Paid Health 35,885 63,355 42,005 63,355 $ 0% 1751 43100 -132 Medical Cafeteria 4,759 5,915 $ 0% 176 43100 -133 Employer Paid H S A 11,044 11,147 $ 0% 178 43100 -140 1 Unemployment Compensation 589 - $ 0% 179 43100 -364 Workers 'Compensation Insurance 17,974 16,512 13,419 15,076 $ (1,436) -9% 180 43100 -417 Uniforms 4,950 7,000 6,166 7,000 $ 0% 181 $ - 182 I PW Personnel 421,313 426,127 399,112 5,023 1% 183 184 PW MICS. OPERATING EXPENSES 185 43100 -200 Office Supplies $ 0% 186 43100 -208 Training and Instruction 1,786 2,500 1,780 2,500 $ - 0% 187 43100 -210 Operating Supplies 20,026 18,000 13,120 20,000 $ 2,000 11% 188 43100 -212 Motor Fuels 30,382 30,000 38,721 32,000 $ 2,000 7% 189 43100 -220 Repair/ Main. Supplies 19,065 18,000 85,941 20,000 $ 2,000 11% 190 43100 -223 1 Building Repair 50,711 6,500 7,748 6,500 $ - 0% 1911 43100 -300 Professional Services 2,100 32,100 2,100 2,100 $ (30,000) -93% 192 43100 -321 Telephone 3,941 3,600 3,823 3,600 $ 0% 193 43100 -360 Insurance 3,645 $ 0% 194 43100 -380 Utility services 7,142 10,000 8,103 9,000 $ (1,000) -10% 195 196 197 43100 -810 Refunds /Reimbursements T 161,336 198 CITY OPERATING SERVICES 1991 43100 -222 Seal Coating 52,440 50,000 1 50,088 50,000 $ 0% 200 43100 -225 Land Scape /Ditch Maintenance 8,305 10,000 9,100 10,000 $ 0% 201 43100 -226 Sign Repair Material 3,415 6,000 1,695 6,000 $ - 0% 202 43100 -227 Crack Filling 10,667 15,000 15,338 16,000 $ 1,000 7% crude oil price increase 203 43100 -228 Dust Control 75,338 90,000 98,033 90,000 $ 0% based on past experience - may change with council decision 43100 -34301 $70,000 364 204 43100 -229 Culverts 6,242 6,500 10,081 7,000 $ 500 8% 206 43100 -231 Drain Tile $ 0% 207 43100 -232 Gravel 103,078 128,000 95,049 130,000 $ 2,000 2% 2081 43100 -233 Asphalt/Maintenance patching 143,687 100,000 123,719 130,000 $ 30,000 30% asphalt price increase 209 43100 -381 Signal Lights /street lights 2,412 4,000 2,035 3,000 $ (1,000) -25% 210 211 212 rating PARKS'PE'RS ES 45200 -100 Wages and Salaries 15,498 409500 16,700 14,480 442,000 28,128 $ 0 $ 11,428 8% 68% Includes step increase and 2% COLA, added PT position for 1040 hours, increased rink scheduled hours 213 214 45200 -110 Overtime 1,083 - - - $ - 0% 215 45200 -121 PERA - - $ 0% 2161 45200 -122 FICA/ SS 983 1,022 843 1,744 $ 722 71% 217 45200 -126 Medicare 231 239 197 408 $ 169 71% 218 45200 -130 Employer Paid FSA - - - - $ - 0% 219 45200 -131 1 Employer Paid Health - - $ 0% 220 45200 -364 Workers' Compensation Insurance 2,600 2,805 3,799 4,493 $ 1,688 60% 221 222 Total Parks Personnel 20,394 20,766 19,319 34,773 14,007 67% 223 PARKS - MISC. OPERATING EXPENSES PARKS 2241 45200 -210 Operating Supplies 8,087 7,100 5,595 8,000 $ 900 13% 225 45200 -220 Repair/ Main. Supplies 255 1,100 330 1,100 $ 0% 226 45200 -221 Maintenance Project 9,457 10,000 7,144 15,000 $ 5,000 50% Special Project: Playground base repair 227 45200 -300 Professional Services 600 $ (600) -100% 228 45200 -321 Telephone 721 700 750 700 $ - 0% 229 45200 -380 Utility services 5,769 7,100 4,023 7,100 $ 0% 230 45200 -530 Improvements Other than Bldg 35,903 35,823 35,823 35,823 $ 0% NW Trails Snowmobile Club expense $35,823 45200 -33422 $35,823 375 231 45200 -810 Refunds /Reimbursements - $ - 0% 232 233 otal Parks Operating -.53-,M5 6T7W 5,300 8% 234 235 Total Parks 80, 83,169 72,964 102,496 19,307 23% 236 237 Ice & Snow Removal 238 43125 -210 Snow and Ice Removal 32,703 1 20,000 21,412 29,000 $ 9,000 45% Salt and Sand 43125 -36200 $8,010 369 239 Total Snow & Ice 01 21,412 29,000 9,000 45% 240 241 GRAND TOTAL PUBLIC WORKS & PARKS 1,145,529 1,123,936 1,132,997 1,164,691 40,755 4% 242 CITY OF CORCORAN 4/11/12 PARK CAPITAL FUND REPORT jheinecke AS OF 04/11/2012 9c. CASH FUNDS Park Memorial Dedication Park Maintenance PROJECT DETAIL Date 2012 BEGINNING BALANCE 335,411.91 11,707.88 Jan -12 MN Dept Rev /Sales Tax (24.14) Jan -12 Stone & Steel (Paver) (67.00) Feb -12 Stone & Steel (Paver) (58.44) Mar -12 Memorial Brick (JC's) 100.00 2012 YTD ACTIVITY (49.E8E 0.00 0.00 0.00 0.00 0.00 ENDING BALANCE 335,362.33 11,707.88 0.00 0.00 0.00 0.00 1 of 2 CITY OF CORCORAN 9c. FARMERS STATE SAVINGS QUARTER ENDED MARCH 31, 2012 Savings Date Interest Revenue Balance 12/2007 Year end balance 1,532.81 3/2008 3.83 1,536.64 6/2008 4.30 1,540.94 6/2008 Milbrandt Donation 5,000.00 6,540.94 9/2008 12.38 6,553.32 12/2008 9.57 6,562.89 3/2009 8.10 6,570.99 6/2009 6.84 6,577.83 7/2009 Milbrandt Donation 5,000.00 11,577.83 9/2009 16.81 11,594.64 12/2009 17.55 11,612.19 3/2010 15.63 11,627.82 6/2010 14.50 11,642.32 9/2010 13.98 11,656.30 12/2010 11.76 11,668.06 3/2011 11.51 11,679.57 6/2011 11.65 11,691.22 9/2011 9.45 11,700.67 12/2012 7.21 11,707.88 TOTAL $ 175.07 $ 10,000.00 $ 11,707.88