HomeMy WebLinkAbout2013-05-23 - Council Minutes - Part 1City of Corcoran
City Council Meeting Minutes
May 23, 2013 - 7:00 PM
The Corcoran City Council met on May 23, 2013, at City Hall in Corcoran, Minnesota. Present
were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor
Thomas. Also present were City Administrator Donahue, City Engineer VanderTop, Public Works
Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke.
1. Call to Order / Roll Call
Mayor Guenthner called the regular meeting to order at 7:00 pm.
2. Pledge of Allegiance
3. Agenda Approval
MOTION: made by Cossette, seconded by Asleson to approve the agenda as presented, with the
following additions.
10e. Administrator Search
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas.
(Motion carried 5:0)
4. Open Forum
Bill Halverstadt 6420 Old Settlers Rd., Came for knowledge and voiced consternation in the
community about "who's going to pay and how much" because they don't know.
Mike Patnode 22610 Co Rd 50., Wants to separate his property, he was directed by city planner to
address the council. City Administrator to provided Mr. Patnode with a memo of the city planning
process.
5. Presentations
a. CenterPoint Energy Community Partnership Grant (Roger Brandel)
Presented the Police Reserve with a $2,250.00 Grant for safety equipment. Grant was
accepted by Reserve Officer Kieffer.
MOTION: made by Cossette, seconded by Lynch to accept the CenterPoint Energy Grant
designating the funds for the Police Reserve program.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
b. 2012 Audit Results
Andy Berg of Abdo, Eick & Meyers presented the 2012 Final Audit Results.
MOTION: made by Lynch, seconded by Thomas to accept the 2012 Financial Audit as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
6. Consent Agenda
a. Draft Minutes of May 9, 2013 Council Meeting
MOTION: made by Asleson, seconded by Lynch to accept the May 9, 2013 Council Meeting
minutes as presented.
Voting Aye: Guenthner, Asleson, Cossette, and Lynch.
(Motion carried 4:0) Abstain: Thomas
b. Resolution 2013 -23 Sponsoring NW Trails
c. Range Agreements
MOTION: made by Cossette, seconded by Asleson to approved Resolution 2013 -23 "Sponsoring
NW Trails" and the Joint Cooperative Range Agreements as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
City of Corcoran
City Council Meeting Minutes
May 23, 2013 - 7:00 PM
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Thomas, seconded by Asleson to approve escrow claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
b. All Other Financial Claims
MOTION: made by Cossette, seconded by Thomas to approve all other financial claims as
presented with an adjustment to expense coding for Blind Installation and Repair.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
8. Staff Reports / Memos /Commissions
a. Planning Project report received, no action required.
b. Code Compliance report received, no action required.
c. Financial Performance reoirt received. Staff directed to update year end forecast for City
Administrator department.
9. Engineering
a. Proposed Trail Haven Street Project
Council discussed survey results, city engineer report, and past assessments. Staff directed
to present the final degree of analysis on Option 4 "Just Trail Haven, Reduced Assessment ".
10. Unfinished Business
a. PW Facility Update report received, no action required.
b. TIF Projects discussed at workshop, no additional discussion.
c. Elm Creek Water Management Organization Update received. Council discussed with city
representative Cindy Patnode, no action required.
d. Maple Hill Activity Center Update presented by Administrator Donahue and Brian Dejewski.
MOTION: made by Thomas, seconded by Asleson to authorize entry into a professional services
contract with the recommended architect with a value not to exceed $6,000 for delivery of the plans
as described and to include site visit services.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
e. Administrator Interview Schedule discussed, no action required.
11. New Business
a. Resolution Establishing Police Reserve Recognition Program
MOTION: made by Thomas, seconded by Lynch to approve Resolution 2013 -24 "Establishing a
Corcoran Police Reserve Recognition Program" as presented. Council discussed.
MOTION: made by Thomas, seconded by Lynch to table the motion to approve Resolution 2013-
24.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
Staff directed to prepare an employee recognition policy for all council, commissions and staff.
12. Review of Upcoming Council Meeting Agenda
06/13/13 Dust Control Public Hearing
06/13/13 Mobile Hope Soft Cost Discussion
06/13/13 Mike Patnode Planning project
06/27/13 MS4 Public Hearing
City of Corcoran
City Council Meeting Minutes
May 23, 2013 - 7:00 PM
MOTION: made by Thomas, seconded by Lynch to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas.
(Motion carried 5:0)
Meeting adjourned at 9:07 pm
Jeanie Heinecke — City Clerk