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Home My WebLink About2013-04-11 - Council MinutesCity of Corcoran City Council Meeting Minutes April 11, 2013 - 7:00 PM The Corcoran City Council met on April 11, 2013, at City Hall in Corcoran, Minnesota. Present were: Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were: City Administrator Donahue, City Engineer Kent Torve, Public Works Director Meister, and Code Compliance Official Pritchard. Mayor Guenthner called the regular meeting to order at 7:OOpm. 1. Call to Order/ Roll Call 2. Pledge of Allegiance The Regular City Council Meeting suspended for Local Board of Appeal and Equalization Present were: Assessor Rolf Erickson, Lisa Mott, John Mott, and County Representative Luann Hagen. The following appeared at the meeting. 1. Roger Bechtold 19900 Hillside Drive, requested that the City raise his assessed value. Rolf Erickson recommended the assessable value be adjusted from $168,000 to $192,000. MOTION: Thomas, seconded by Asleson to approve the adjustment as recommended. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) 2. Schumaker 23710 Highway 55, requested that the City lower their assessed value to reflect actual property use. Rolf Erickson recommended homesteading and value reduction to 1.255M. MOTION: Cossette, seconded by Asleson to approve the adjustment as recommended. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) Mayor Guenthner recessed the Local Board of Appeal meeting for the assessor to have discussions with property owners. 3. Agenda Approval MOTION: Thomas, seconded by Cossette to approve the agenda with modification: add 8 g Three Rivers Trailhead Verbal Update. Voting Aye: Guenthner, Asleson, Cassette, Lynch, and Thomas. (Motion carried 5:0) 4. Open Forum -None 5. Presentations — Fire Departments' Annual Report - 6. Consent Agenda a. D r a f t Minutes of March 28, 2013 Council Meeting b. A w a r d i n g 2013 Asphalt Maintenance Contracts - Resolution 2013 -12 MOTION: Asleson, seconded by Thomas to approve the consent agenda as presented with the exception of 6 c. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) c. Loretto Fire Department Contract — Discussion. Staff directed to add exhibits and present new contract at next meeting. MOTION: Cossette, seconded by Lynch to extend the original contract 60 days. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) 7. Claims as Presented a. E s c r o w Claims (Fund #500) MOTION: Thomas, seconded by Cossette to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas, (Motion carried 5:0) b. A I I Other Financial Claims MOTION: Cossette, seconded by Asleson to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) 8. Staff Reports/ Memos /Commissions a. F i n a n c i a l Performance Report received, no action required. b. P i a n for Updating and the Retention of City Records — Council discussed. MOTION: Thomas, seconded by Asleson to approve Temporary File Clerk job description. Voting Aye: Guenthner, Asleson, Cassette, Lynch, and Thomas. (Motion carried 5:0) c. 2012 Charter Commission Report to Chief Judge Cahill received, no action required. d. D r a f t Minutes of February 19, 2013 Parks and Trails Commission Meeting received, no action required. e. I n f o r m a t i o n on Land Use Seminars received. Council discussed, no action taken. f. Ophoven Letter received, council discussed. Review process with City Planner Lindahl at later meeting. MOTION: Cossette, seconded by Asleson to approve request to lower $2000 escrow to $500 escrow. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) g. Three Rivers Trailhead Verbal Update — Discussion. Public comment from Dorothy Theis and Mr. Kluck, against a trailhead agreement. 9. Planning Business / Landform — None Council Meeting recessed at 8:29 to continue the Local Board of Appeal and Equalization meeting. 1. Roger Bechtold 19900 Hillside Drive, requested that the City raise his assessed value. Rolf Erickson recommended the assessable value be adjusted from $168,000 to $192,000. MOTION: Thomas, seconded by Asleson to approve the adjustment as recommended. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) 2. Schumaker 23710 Highway 55, requested that the City lower their assessed value to reflect actual property use. Rolf Erickson recommended homesteading and value reduction to 1.255M. MOTION: Cossette, seconded by Asleson to approve the adjustment as recommended. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) 3. Greg and Cindy Armbruster 22963 County Road 50, requested that the City lower their assessed value. Ralf Erickson recommended the assessable value be changed to $1.246M and $1.397M deferred from $1.4M and $1.71M deferred. MOTION: Asleson, seconded by Thomas to approve the adjustment as recommended. 10. Unfinished Business a. P W Facility i. Review Bids ii. Discuss Alternates -- Discussion MOTION: Asleson, seconded by Cossette to approve bid package alternates 1, 2, and 3. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) MOTION: Cossette, seconded by Asleson to reject bid package alternates 4 and 5 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) iii. Discuss Financing Option -- Discussion iv. Ebert Construction Pay #4 v. Oertel Architects Pay #5 b. 2 0 1 3 Tax Increment Financing i. Discuss Projects and Priority -- Discussion. Presentation by Mike Brady - Hope Church to consider TIF financing for a senior living facility. Council consensus to include the church proposal in future discussions. Staff to prepare a feasibility study looking at the broader area lift station. Directed staff to present Comprehensive Plan and Downtown Design Guidelines to Council as review. ii. Consider Phase II Analysis and Consulting Agreement— Discussion. 11. New Business a. A p pro v a I of Resolution 2013 -11 Supporting Legislation for the City Option of Establishing Street Improvement Districts — Discussion MOTION: Asleson, seconded by Cassette to approve Resolution 2013 -11. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) b. A p p r o v a l of Administrator Transition and Consulting Agreement — Discussion MOTION: Thomas, seconded by Asleson to approve Agreement. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Adjournment MOTION: Thomas, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) Meeting adjourned at 11:07pm Anie Heinecke — City Clerk