HomeMy WebLinkAbout2013-02-14 - Council MinutesCity of Corcoran
City Council Meeting Minutes
February 14, 2013 - 7:00 PM
The Corcoran City Council met on February 14, 2013, at City Hall in Corcoran, Minnesota. Present
were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor
Thomas. Also present were City Administrator Donahue, City Attorney Carson, City Planner
Lindahl, City Engineer Torve, Public Works Superintendent Meister, Director of Public Safety
Gormley, and Code Compliance Official Pritchard.
Mayor Guenthner called the regular meeting to order at 7:00 pm.
1. Call to Order/ Roll Call
2. Pledge of Allegiance
3. Agenda Approval
MOTION: made by Cossette, seconded by Thomas to approve the agenda as presented with the
following additions:
7b. Additional Financial Claim
8c. Board of Review Training
11 c. Staffing discussion
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
4. Open Forum -None
5. Presentations, Bill Craig, League of MN Cities Ambassador spoke to council about advantages of
league membership.
6. Consent Agenda
a. Draft Minutes of 1/24/13 Council Meeting
MOTION: made by Thomas, seconded by Cossette to approve the Draft Minutes of 1/24/13 Council
Meeting as presented.
Voting Aye: Guenthner, Cossette, Lynch and Thomas.
(Motion carried 4:0) Asleson abstained
b. Ordinance 2013 -274 Summary of Ordinance 2013 -273 Adopting 2013 Fee Schedule
MOTION: made by Cossette, seconded by Lynch to approve Ordinance 2013 -274 Summary of
Ordinance 2013 -273 Adopting 2013 Fee Schedule as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Asleson, seconded by Thomas to approve escrow claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
b. Financial Claims
MOTION: made by Asleson, seconded by Lynch to approve financial claims as presented with the
following addition.
$160.00 Public Works training
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
8. Staff Reports / Memos / Commissions
a. Draft P & T Commission Minutes of 1/15/2013 received, no action required
b. Facility Audio Video Upgrade
City of Corcoran
City Council Meeting Minutes
February 14, 2013 - 7:00 PM
MOTION: made by Cossette, seconded by Thomas to approve the expenditure of $7,084.86 on
audio visual upgrades.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
MOTION: made by Lynch, seconded by Thomas to accept the $2,000 donation for Northwest Area
Jaycees designated for use on audio visual upgrades and thanking them for the donation.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
c. Board of Review Training, Administrator Donahue advised Board of Review training will be
held March 21, 2013 at Plymouth city hall.
9. Planning /Zoning - None
10. Unfinished Business
a. Public Works Facility Project Update
i. Site Plan, Planning Case 12 -010, Planner Lindahl presented a verbal report on the
facility site plan.
MOTION: made by Cossette, seconded by Asleson to approve Resolution 2013 -04 "Approval of a
Site Plan for the City of Corcoran Public Works Facility on County Road 19" with an additional
landscaping condition.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
ii. Location of Facility on Property addressed in previous discussion, no action required.
iii. Summary of Bidding /Quote Process presented by Bruce Ternes (Ebert
Construction). Council discussed no action required
iv. Authorize Bidding
MOTION: made by Thomas seconded by Asleson to approve specifications and plans as
presented; authorize publication of request for bids and quotes.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
b. Eligible TIF Projects, engineering report received and discussed.
MOTION: made by Thomas, seconded by Lynch to authorize staff to plan out use of TIF funds and
use TIF funds for the planning expense.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
c. Draft Trail Haven Paving Survey received and discussed. Staff to reconfigure the survey
with council's input and send to residents.
d. Lennar Residential Development, no update available. The city is waiting for Lennar to
submit a final site plan.
e. Three Rivers Park District Agreement. Administrator Donahue gave a verbal update. No
action required,
f. Fire Department Study. Council discussed.
MOTION: made by Thomas, seconded by Lynch to authorize termination of the Hamel Fire service
contract on 90 days' notice.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas.
(Motion carried 5:0)
City of Corcoran
City Council Meeting Minutes
February 14, 2013 - 7:00 PM
g. Sewer and Water Utility Project Easements. Council to discuss at a later meeting.
11. New Business
a. Hank Escrow Analysis
MOTION: made by Lynch, seconded by Asleson to authorize reduction of the escrow balance of
$779.82 by 50% and require payment within 6 months.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
b. 2013 Residential Recycling Program
MOTION: made by Cossette, seconded by Thomas to approve $34.50 annual recycling charge for
residential properties for calendar year 2013.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
c. Cleaning Contract Proposal
MOTION: made by Asleson, seconded by Cossette to authorize a building services contract with
Carlson Building Services as recommended.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas.
(Motion carried 5:0)
d. City Administrator Donahue announced his plan to retire in 2013. Mayor to work with
Administrator Donahue to formulate a transition plan.
Mayor Guenthner recessed the regular meeting at 10:38 to convene a closed meeting
Mayor Guenthner reconvened the regular meeting at 10:58
12. Closed Meeting
a. Code Enforcement — 12 -065 19400 Co Rd 10. City Attorney is directed to seek compliance
with regard to the property pursuant to the discussion in the closed meeting.
MOTION: made by Asleson, seconded by Thomas to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas.
(Motion carried 5:0)
Meeting adjourned at 11:00 pm
Daniel n e — City Administrator