HomeMy WebLinkAbout2012-10-11 - Council MinutesCity of Corcoran
City Council Meeting Minutes
October 11, 2012 - 7:00 PM
The Corcoran City Council met on October 11, 2012, at City Hall in Corcoran, Minnesota. Present
were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor
Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Engineer
Torve, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk
Heinecke.
Mayor Guenthner called the regular meeting to order at 7 :00 pm.
1. Call to Order/ Roll Call
2. Pledge of Allegiance
3. Agenda Approval
MOTION: made by Milbrandt, seconded by Gmach to approve the agenda as presented with the
following addition.
11 b. iii. Purchase of Property
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt,
(Motion carried 5:0)
4. Open Forum -None
5. Presentations -None
6. Planning Business - None
7. Engineering - None
8. Public Hearing -None
9. Consent Agenda
a. Draft Minutes of September 27, 2012 Council Meeting
MOTION: made by Milbrandt, seconded by Asleson to approve September 27, 2012 council
meeting minutes as presented.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
b. Fire Arms Safety Donation Resolution 2012 -59
MOTION: made by Gmach, seconded by Cossette to approve Resolution 2012 -59 "Approval of a
Donation to the Firearm Safety Program" as presented.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
10. Staff Reports/ Memos /Commissions
a. Parks & Trails Commission -Draft minutes of September 18, 2012 received — no action
taken.
11. Unfinished Business
a. Sewer and Water Project — Engineer Torve gave a verbal report on the progress of the
Sewer and Water Utility Project.
MOTION: made by Milbrandt, seconded by Asleson to approve SR Weidema Pay Request #2
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
Council member Cossette asked council if council is interested in pursuing a Downtown
sewer project or lift station in the park. Council discussed and directed staff to investigate
use of SAC and WAC charges,
City of Corcoran
City Council Meeting Minutes
October 11, 2012 - 7:00 PM
b. PW Facility
Pat Hank 9425 Trail Haven Rd., Concerned with signing a contract with an architect when
many decisions need to be made before the "meter starts running ", There are a lot of
questions yet to be answered.
i. Architect Contract
MOTION: made by Milbrandt, seconded by Asleson to approve the proposed AIA contract with
Oertel Architects Ltd.
Council discussed
Motion amended by Milbrandt, seconded by Gmach to include the incorporation of the items on the
September 27, 2012 memo and $800.00 reimbursable expenses in section 11.8.2 of the proposed
AIA contract in the contract to be signed.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
ii. Construction Manager Contract
MOTION: made by Milbrandt, seconded by Gmach to approve Ebert Construction contract as
presented.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
iii. Property Purchase
MOTION: made by Milbrandt, seconded by Cossette to authorize the expenditure of $190,396.86
October 15, 2012 for the Roehike property purchase.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt,
(Motion carried 5:0)
c. 2013 Budget
i. Wage and Benefit Package for 2013, verbal report by Administrator Donahue.
Council discussed and directed staff to provide council with additional information at
the 10/25/12 council meeting.
ii. Proposed Adjustment to Draft 2013 Budget, verbal report by Administrator Donahue.
Rev 6 of 2013 Draft Budget distributed to council members.
d. Performance Review Process for City Administrator and Director of Public Safety. Council
received a confidential packet of information from City Administrator and Director of Public
Safety as part of the annual review process.
12. New Business
a. Establishing Public Hearing Date for Certifying Delinquent Fees to County
MOTION: made by Gmach, seconded by Milbrandt to set November 8, 2012 as Public Hearing date
for 2012 Delinquent Charges.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
b. Community Development Project, verbal report from Administrator Donahue — no action
taken.
c. Request to Amend Conditional Use Permit Approved in Resolution 1996 -39, verbal report
from City Attorney Carson. Staff to initiate ordinance amendment.
MOTION: made by Milbrandt, seconded by Asleson to suspend enforcement pending amendment
to ordinance.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
City of Corcoran
City Council Meeting Minutes
October 11, 2012 - 7:00 PM
13. Claims as Presented
a. Escrow Claims (Fund #500)
MOTION: made by Milbrandt, seconded by Asleson to approve escrow claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
b. Building Inspections Claims -None
c. All Other Claims As Presented
MOTION: made by Milbrandt, seconded by Asleson to approve all other claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
14. Unscheduled Items - None
15. Review of Upcoming Council Meeting Agenda
a. City assessment policy
16. Adjournment
MOTION: made by Milbrandt, seconded by Asleson to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt.
(Motion carried 5:0)
Meeting adjourned at 9:09
J a ie Heinecke, City Clerk