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Home My WebLink About2012-09-13 - Council MinutesCity of Corcoran City Council Meeting Minutes September 13, 2012 - 7:00 PM The Corcoran City Council met on September 13, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Engineer Torve, and Public Safety Director Gormley. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order 1 Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Gmach, seconded by Milbrandt to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 4. Open Forum -None S. Presentations -None 6. Planning Business -None 7. Engineering Mayor Guenthner directed Wenck Engineering to explore the possibility of paving just Trail Haven Rd. Engineer Torve responded with general road fund guidelines. Staff to review the model and present to council for consideration. 8. Public Hearing Mayor Guenthner opened the public hearing at 7:17pm a. $4.0 M Issuance of General Obligation Capital Improvement Bonds Paul Donna, Northland Securities presented a report on the issuance of a General Obligation Capital Improvement Bond, Financial Plan summary and CIP Bond Issuance. Betty Lange 9515 Co Rd 19, How much is this going to cost me? Bill Halverstaedt, 6420 Old Settlers Rd, Where are you going to get the money? Dorothy Theis 9530 Cain Rd, What is our total indebtedness now? How much do we pay in debt service each year? This building is not going in the proper place. Herman Kashmarek 20550 Co Rd 10, Full disclosure on how much this is all going to cost us. Why two wells and sewage when sewer and water are coming in on the land next to city hail? Employee travel time. Joanne Faue 21033 Horseshoe Tr., Agree with the sewer and water right down the road, land is available next to city hall. Betty Lange 9515 Co Rd 19, What will happen to the Cain Rd property? Cindy Patnode 22802 Co Rd 50, Agree the building should be on property next to city hall. Dick Theis 20575 Co Rd 10, Building should be built on the property south of city hall. Dan Lange 9515 Co Rd 19, How many knew about the opportunity to get the Hennepin County Building in Burschville? We should not be talking about 4 million dollars. What would be wrong with having an old fashioned building committee? Eliminate the high price architect. Page 1 of 4 City of Corcoran City Council Meeting Minutes September 13, 2012 - 7:00 PM Pat Hank 9425 Trail Haven Rd, Thank you, you are in a difficult spot making this decision. Do we have to do a 4 million dollar facility? How much will we spend yearly on upkeep and maintenance? Ed Kothrade 20140 Co Rd 30, Why couldn't this be brought up at the general election? Let the people decide. Dorothy Theis, 9530 Cain Rd, Medina bought the old Budweiser building, way more space than they need. Mutual agreement with other cities, maybe we could rent space for off season equipment. Connie Dorweiler 23260 Co Rd 10, What are the pros having the building on Co Rd 19? Agrees with Mr. Lange regarding using residents to plan the building. Loren Leuer, Westside Tire, Consider making a deal with the county for salt /sand. MOTION: made by Milbrandt, seconded by Cossette to close the public hearing. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Council addressed public hearing comments. b. Tammy Omdahl, Northland Securities presented a report on a Five Year Finance Plan MOTION. made by Gmach, seconded by Cossette to adopt the Five Year Finance Plan as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) c. Approval of Resolution 2012 -46 Approving Capital Improvement Plan (GP); Preliminary issuance of Bonds MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2012 -46 Approving Capital Improvement plan; Preliminary Issuance of Bonds. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) d. Approval of Resolution 2012 -47, Issuance and Sale of approximately $4,000,000 General Obligation Capital Improvement Plan Bonds MOTION: made by Cossette, seconded by Gmach to approve Resolution 2012 -47, Issuance and Sale of approximately $4,000,000 General Obligation Capital Improvement Plan Bonds Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) e. Approval of Resolution 2012 -48, Issuance and Sale of Approximately $445,000 on General Obligation Equipment Certificates of Indebtedness MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -48, Issuance and Sale of Approximately $445,000 on General Obligation Equipment Certificates of Indebtedness. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) f. Approval of Resolution 2012 -49, Establishing Policy on Bonded Debt that is in Conformance with IRS Regulation 8038G MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -49, Establishing Policy on Bonded Debt that is in Conformance with IRS Regulation 8038G Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. Page 2 of 4 City of Corcoran City Council Meeting Minutes September 13, 2012 - 7:00 PM (Motion carried 5:0) 9. Consent Agenda a. Draft Minutes of August 23, 2012 Council Meeting MOTION: made by Gmach, seconded by Milbrandt to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Abstain: Cossette (Motion carried 4:0) 10. Staff Reports/ Memos /Commissions -None 11. Unfinished Business a. Sewer and Water Project i. Change Order #1 MOTION: made by Asleson, seconded by Milbrandt to approve Change Order #1 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) ii. Change Order #2 MOTION: made by Asleson, seconded by Milbrandt to approve Change Order #2 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) iii. Pay Request #1 MOTION: made by Gmach, seconded by Milbrandt to approve Pay Request #1 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Public Works Facility MOTION: made by Cossette, seconded by Asleson to accept the recommendation to engage Oertel Architects. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) i. Preconstruction meeting minutes and Verbal Update on Project Activities received c. Approval of Fund Balance /Net Assets MOTION: made by Milbrandt, seconded by Cossette to approve the Fund Balance /Net Asset policy as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) d. Draft 2013 Budget Discussion MOTION: made by Asleson, seconded by Cossette to increase line 53 to $10,000 Motion amended by Cossette, seconded by Asleson to increase line 53 to $50,000 Amendment: Voting Aye: Asleson, Cossette. Voting Nay: Guenthner, Gmach, and Milbrandt. (Motion failed 2:3) Original motion: Voting Aye: Asleson, Cassette. Voting Nay: Guenthner, Gmach, and Milbrandt. (Motion failed 2:3) Page 3 of 4 City of Corcoran City Council Meeting Minutes September 13, 2012 - 7:00 PM 12. New Business a. Resolution 2012 -44 Approval of 2013 Preliminary Property Tax Levy MOTION: made by Cossette, seconded by Gmach to approve Resolution 2012 -44 Approval of 2013 Preliminary Property Tax Levy Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 4:1) b. Resolution 2012 -45 Requesting the Met Council to Study Wastewater Flows MOTION: made by Asleson, seconded by Cossette to approve Resolution 2012 -45 Requesting the Met Council to Study Wastewater Flows Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Gmach, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Building Inspections Claims -None c. All Other Claims As Presented MOTION: made by Gmach, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 14. Unscheduled Items -None 15. Review of Upcoming Council Meeting Agenda a. CIP Discussion b. Oertel Architect c. Review Process (City Administrator, Director of Public Safety) MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Meeting adjourned at 11:09 C Daniel Donate e,,C" Administrator e City Clerk Page 4 of 4