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HomeMy WebLinkAbout2012-05-15 - Parks and Trails MinutesMinutes Corcoran Parks and Trails Commission Tuesday, May 15, 2012 7:00 PM Present: Commissioners Kevin Dale, Chad Robran, Trish Krueger, Tom Anderson, Absent: Rachel Tessmer, Val Nybo, Judith Strehler Others attending: Council Liaison Guenthner, City Administrator Donahue, Council Liaison Tom Cossette 1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to order at 7:05 pm in the Corcoran Community Center 2) Pledge of Allegiance 3) Approval of: a) Agenda. Motion by Anderson, seconded by Robran to approve the agenda as presented. Voting Aye: All (Motion carried 4:0) b) Minutes of 04.17.12 Meeting. Motion by Anderson, seconded by Dale to approve the 04.17.12 meeting minutes as presented. Voting aye: All (Motion carried 4:0) 4) Open Forum -None 5) Presentations -None. 6) Development Review -None 7) Old Business a) 2012 Parks Work Plan i) Tennis Court Repairs. Donahue updated Commission. Lions Club has donated $7,200 for repairs of the courts. Work to be completed in June. ii) Ball Field Netting. Reviewed bids from Town and Country Fence for $7,600 and North Star Fence for $15,836. Motion by Robran and seconded by Dale to recommend approval of the bid submitted by Town and Country Fence for $7,600. Voting aye: All (motion carried 4:0) [Subsequent discussion concluded that the bid by Town and Country Fence may not offer sufficient height above the existing outfield fence - Donahue to discuss with Pat Meister and advise the Commission at next meeting]. iii) Ball Field Lighting. Bid of $9,360 submitted by Milow Electric, Inc. [the original contractor for the field lighting] to install field lighting control to disconnect field lights via a weekly timer. Robran suggested that a timer was needed rather than a weekly clock and that the bid was too high. Commissioners asked that staff investigate further to find a less costly solution such as a timer. iv) Pavilion Sign. Donahue informed Commission that the signs have been ordered. b) Park entrance Signs. Donahue informed Commission that the three entrance signs have been ordered as requested by the commission and approved by the City Council. Installation will occur in June. c) Employee Time on Public Works and Parks Projects. Commissioners reviewed information submitted by Donahue on the employee's time spent on park and public works projects during 2011. 8) New Business -None Parks and Trails Commission Minutes, May 15, 2012 9) Subcommittee & Miscellaneous Reports a) City Liaison. Council Member Asleson provided information on: i) Possible street pavement project in 2012 involving Trail Haven and possible other gravel collector roads ii) Public Works Facility updates and site selection process. iii) Sewer and Water Project b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic Association: i) $1,490 donated to the city and asked that the city council allocate the funds for the ball field fencing project. ii) Concession stand now in operation iii) Photo night held on May 14`h iv) Field scheduling via the CAA web site working well v) Asked that the city policy be reviewed next year regarding the use of field by out of community youth groups. Current policy is that all youth sports group do not pay for fields. Dale believes the city policy is being abused by out of community groups coming to Corcoran because of the no cost policy. CAA teams do assess out of community kids a $10 fee when signing up for teams. vi) Possible grant opportunity for a $50,000 ball field development in the name of former Twin Player Jim Thome. More on this in the future c) Park dedication Fund. Reviewed by Commission, no comments 10) Other Business a) Updates by Donahue on playground mulch and ground cover around play area. b) Council member Asleson discussed issues surrounding cash flow and TIF Funds c) Anderson updated Commission on the Tree Give A Way program held in April and that 400 tree were given away d) Robran asked if the city could provide a letter regarding the donation to purchase the trees e) Chair asked Donahue to see if Police department could come to the next meeting and provide their annual update. 11) Announcements. None 12) Adjourn. Motion by Anderson and seconded by Robran to adjourn. Voting Aye: All (Motion carried 4:0) Meeting adjourned at 9:15 p.m. Next Meeting: June 19, 2012 at 7:00 p.m. Respectfully Submitted, Daniel Donahue City Administrator P"