The URL can be used to link to this page

Home My WebLink About2012-04-17 - Parks and Trails MinutesMinutes Corcoran Parks and Trails Commission Tuesday, April 17, 2012 7:00 PM Present: Commissioners Kevin Dale, Chad Robran (7:10 pm), Trish Krueger, Val Nybo, Tom Anderson, Rachel Tessmer Absent: None Others attending: Council Liaison Guenthner, City Administrator Donahue, Resident Judith Strehler 1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to order at 7:05 pm in the Corcoran Community Center 2) Pledge of Allegiance 3) Approval of: a) Agenda. Add: i) 7b.v. Discussion on Corcoran Park field lights ii) 7b.vi. Discussion on Memorial Park Maintenance Motion by Anderson, seconded by Dale to approve the agenda as presented with additions. Voting Aye: All (Motion carried 6:0) b) Minutes of 04.17.12 Meeting. Commissioners pointed out a spelling error in 7c ( Hounty should be County). Motion by Nybo, seconded by Anderson to approve the 04.17.12 meeting minutes as presented. Voting aye: All (Motion carried 6:0) 4) Open Forum - Tessmer introduced resident Judith Strehler and stated she had recruited her as a prospective P & T commissioner [Strehler filled out an application and gave to Donahue] 5) Presentations -None. 6) Development Review a) Preliminary Plat and Final Plat Review for "MTP West Acres" for property located at 23240 County Road 50 (PID 19- 119 -23 -41 -0001) (City File 12 -006). The applicant was present. The memo from the City Planner was discussed. Motion by Nybo, seconded by Dale to accept the recommendation of City Planner regarding the Park Dedication of $3,000 in lieu of land. Voting Aye: All (Motion carried 6:0) b) Donahue took this occasion to update the Commission on the problems associated with the city obtaining title to the tax forfeited property on Creek View Circle. The council has previously approved the purchase of the property for public use. The county recently advised the city that the DNR vacated the process as the actual transfer of title needed the approval of the State Legislature due to the large percentage of wetland on the parcel. Donahue said that the DNR has this in their technical bill for the 2013 Legislative Session. 7) Old Business a) Hennepin County Youth Sports grant Update i) Equipment Grant. Donahue updated the Commission on the Batting Cage improvements. City staff had completed the ground preparations. The Corcoran Athletic Association had already purchased the netting and the cage was now usable. The Field Netting was still being researched and PW staff was getting a bid from North Star Fence. ii) Youth Sports Grant. Robran and Dale updated the discussions with the Rockford School District on the resubmission of the joint grant application in the fall of this year. A meeting was to be held on Thursday, April 19th Parks and Trails Commission Minutes, April 17, 2012 b) Park Projects. Mayor Guenthner updated Commissioners on the progress of the Roehlke property acquisition for the PW Facility and the options for the city to buy the remaining 125 acres in the future for park purposes. He said the city and the Commission need to start developing a master plan for the site. He also discussed the city's desire to engage the Three Rivers Park District in the process i) Park Signs. The Commissioners discussed the proposed three park entrance signs. They approved the text on the signs with the addition of the park hours added to each sign. They also discussed the need for a sign at the park pavilion indicating that it is reserved. Motion by Dale, seconded by Tessmer to recommend the city install such a reservation sign at the pavilion. Voting Aye: All (Motion carried 6:0) ii) Tennis Court Improvements. Donahue updated the progress in making repair to the two courts. Discussions are currently underway for a local service club to donate the cost of the repairs. iii) Playground Mulch. PW staff was installed the Fibar Mulch around the playground. Chair Krueger expressed a desire to continue looking into the possible installation of a continuous cushioned mat for the future. iv) Fence Repair. The fence along County Road 50 has been repaired [an auto had run off the road and damaged the fence]. v) Field Lights. No information presented. Donahue said the Park Superintendent was contacting the original installer of the field lighting for an estimate to convert to a timer system. vi) Memorial Park Maintenance. Chair Krueger updated the Commission on her discussions with Lawn King for landscaping maintenance services for the park. Donahue informed the Commissioners that the maintenance funds for the Memorial Park were not city generated funds and were given by private parties for the expressed purpose of maintaining the park grounds. He also advised that the commission was able to procure the landscaping maintenance without the need to go through the normal approval process. Chair Krueger said she had a bid of $727.77 for replacing the dead plantings and tending to the other planting. Also, for $70 per month, Lawn King would provide two hours per month for maintenance [does not include mowing]. Motion by Robran, seconded by Tessmer to approve the arrangements as outlined with Lawn King for the remainder of 2012. Voting Aye: All (Motion carried 6:0) c) Annual Report. Commissioners made no changes to items listed in report for 2011 goals and performance. Dale said he would present to the city council. d) Commission Recruitment. Resident Judith Strehler asked the Commissioners to consider her application to appointment to the P & T Commission by the city council. Motion by Tessmer and seconded by Krueger to recommend to the city council the appointment of Judith Strehler to the P & T Commission. Voting Aye: All (motion carried 6:0) 8) New Business a) Rockford School /City Lease of Park Land. The commissioners reviewed the existing lease between the city and the Rockford School district. Robran stated that the District has indicated that they are open to amending the existing agreement if the joint Hennepin Youth Sports Grant were to be successful and improvements were to be made to either the Corcoran City Park and /or the Rockford School property adjacent to the Corcoran Park. The Commissioners expressed concern that the existing agreement contained a clause that allows for a one year notice to vacate the lease. The commissioners expressed a desire to re- negotiate to a long term fixed period if the grant funds or city funds were to be spent on the Rockford property. b) Code Enforcement Position Recruitment. Donahue updated the Commission on the process to recruit and hire a person to fill the Code Enforcement /Clerical Assistant position. Donahue said that the process is underway and the position would be filled if the city council approves by mid May. 2 Parks and Trails Commission Minutes, April 17, 2012 c) Review of city budget pertaining to parks. The Commissioners briefly discussed the PW and Parks 2012 Budget. They are interested in receiving more information on actual hours and funds spent on actual park related projects. 9) Subcommittee & Miscellaneous Reports a) City Liaison. Council Liaison and Mayor Ken Guenthner updated the Commission on the activities of the city council including the Sewer & Water Project and the Public Works Facility Project. b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic Association: i) 255 ball players this year ii) T -Ball is at capacity with first increase ($35) in fees since 1992. Very few girls have signed up this year compared to previous years iii) First ever girls travelling softball team iv) Dale noted that a high percent of T- Ballers are not Corcoran residents and speculated that our fees are a lot lower than neighboring cities. v) Soccer sign -ups start in June vi) Schedule on field use on CAA web page almost complete vii) The Monday - Thursday use of the ball fields are completely booked but wide open foe Friday- Sunday. c) Park dedication Fund. Reviewed by Commission, no comments 10) Other Business -none 11) Announcements. Anderson informed the Commission that the Tree Give Away Program starts on April 18th with the trees arriving on April 18th and distributed on Saturday, April 21St 12) Adjourn. Motion by Tessmer and seconded by Dale to adjourn. Voting Aye: All (Motion carried 6:0) Meeting adjourned at 9:22 p.m. Next Meeting: May15, 2012 at 7:00 p.m. Respectfully Submitted, Daniel Donahue City Administrator 3