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HomeMy WebLinkAbout2012-03-20 - Parks and Trails MinutesMinutes Corcoran Parks and Trails Commission Tuesday, March 20, 2012 At 6:30 PM, Commissioners Tessmer, Robran, Krueger, Anderson met at the Corcoran Park Maintenance /warming house /rest room building at the city park off of County Road 50. Also meeting were Council Liaison Milbrandt, City Administrator Donahue, and Parks Superintendent Meister. Purpose was to tour the facility, look over the area of the park that will receive the proposed field netting, the batting cage location, and the field lighting controls. 1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the regular meeting to order at 7:15 pm in the Corcoran Community Center a) Present: Chair Krueger, Robran, Dale, Nybo, Anderson, Tessmer b) Absent -None c) Others: Council Liaison Milbrandt, Council member Asleson, City Administrator Donahue, Parks Superintendent Meister 2) Pledge of Allegiance 3) Approval of: a) Agenda. Add: i) 7c. Discussion on Concession Stand at city park ii) 7d. Upcoming Jaycee sponsored Easter egg Hunt Motion by Anderson seconded by Nybo to approve the agenda as presented with additions. Voting Aye: All (Motion carried 6:0) b) Minutes of 02/21/12 Meeting. Motion by Tessmer, seconded by Nybo to approve the meeting minutes as presented. Voting aye: All (Motion carried 6:0) 4) Open Forum -None 5) Presentations -None. 6) Old Business a) Hennepin Youth Sports Grant Update i) Equipment Grant. Donahue discussed the award of the grant for Batting Cage improvements and for field netting for the SW field at City Park. Dale said $875 already spent for net on cage and found turf for free. City needs to work on stone dust /ground cover. Meister to look into this. Dale said the general plan was to erect a 10 foot extension on the existing poles to protect the T -Ball fields immediately to the north. Dale had received a quote from Country Fence. Meister will get a cost estimate from North Star Fence. Robran asked Donahue to obtain additional information on Sports Grants for this year for tennis equipment. ii) Sports Grant. Robran discussed the rejected grant submitted last fall. The intention of the Rockford School District is to again submit in the fall of 2012. Dale and Robran will be working with the RACE Committee for the new grant applications. Possible changes are to take out tennis court improvements and upgrade the fields at the Rockford School property adjacent to the city park. More on this in thee future. b) 2012 Parks Work Plan i) Park CIP. Meister discussed the items in the CIP for park improvements in 2012: (1) Fiber for the playground. He recommends staying with special wood mulch called Fiber. Commissioners asked that a solid cushioned mat for under the playground equipment be considered. Donahue to check with the City of Delano as they have used the mat. (2) Tennis Courts. Meister has information of cost to refurbish the two courts. Costs are in the range of $3- 8,000. One of our service clubs may pay cost. More discussion followed on the rebuilding of the tennis courts if Sports Grant is won in 2012. Parks and Trails Commission Minutes, March 20, 2012 Rockford School would like to build four courts on their high school property and put the grant money into rebuilding the Corcoran school property fields for joint use by school district and the city. (3) T -Ball Fields. Meister recommends not changes this year and we do not currently need additional fields (4) Asphalt Paving from park parking lot to playground/pavilion. Meister will check on cost. Commission put at a low priority for this year but that it needs to be done in the future (5) Upgrades to existing field lights. Commission has this item as a high priority. Meister will check with Plymouth and Maple grove parks on their experience. He will also talk to contractor who put in the lights at the city park for ideas and costs. ii) General Park Maintenance (1) Restrooms and septic at building in city park. Prior to the start of the P & T Meeting, Commissioners walked the building site and examined facility. Commissioners agree that existing building rest room facility is no conducive for use by the ball players during the spring and summer play (2) Meister discussed the plans for general park maintenance this summer including the additional hours for seasonal maintenance help (3) Commissioners would like to see on the agenda for next meeting more information on the 2012 city budget and those line items pertaining to parks. iii) Memorial Park Maintenance (1) Commissioners discussed and agreed that the maintenance other than lawn and weed maintenance is the responsibility of the P & T Commissions. (2) Chair Krueger will contact Lawn King who put in the landscaping and light at the facility about costs. Donahue reminded the Commissioners that the existing Memorial Fund [this is handled by the city for convenience] are not city taxpayer generated funds and the Commission has some authority on the spending of these funds for maintenance. Donahue further suggested that they should still frame any spending requests as a recommendation to the city council for the authority to spend. c) Parks Signs. Donahue updated the council action on March 8, 2012 approving the contract for three metal signs from Now Signs for $7,139.14. He told the Commissioners that staff was reviewing the suggested wording and will have this back on the agenda in April with final recommendations. d) Commission Appointments. Donahue advised the Commission on staff efforts to recruit new Commissioners and new Student Commissioners. He said that the five high schools counseling offices were provided with information on the student positions. No new applications have been received. Chair Krueger asked Commissioners to talk to their neighbors and friends in an attempt to spur interest in applying to the Commissions for the three Commissioner openings and the two Alternate Commissioner openings. Chair Krueger told the Commissioners that the city council had approved the re- appointment of Commissioners Tessmer and Nybo. The chair asked Donahue to give the Oath of Office to Nybo and Tessmer. This was done. Chair Krueger also suggested that the Commissioners should consider the Chair and Vice Chair position for the coming year. Motion to appoint Krueger as Chair and Robran as Vice Chair by Anderson and Tessmer. No other nomination made. Voting aye: all (6:0) 7) New Business a) Code Enforcement Position. Donahue updated the Commission on the resignation of the employee in that position and efforts to recruit a new person. b) Annual Report. Donahue discussed the information on 2011 accomplishments that was in the packet. The Commissions will review and discuss again at the April meeting. Donahue advised that the Commission should make a report to the council in April as required in the city code. 2 Parks and Trails Commission Minutes, March 20, 2012 c) Concession Stand in Park. Robran discussed and recommended that the Commission recommend allowing the person who has provided Concession services in the past and at Corcoran Daze (Darlene Widen of Running with Concessions) be allowed to offer concessions on certain nights in the park. Robran stated that this person is fully certified by the County Health Inspectors. Donahue said that this information along with insurance and a Hold Harmless provision be given to the city before any concessions are sold. Robran will talk to this person about this requirement. Commissioners all thought the concession should be allowed. d) Annual Easter Egg Hunt. Robran updated the Commissioners on this year's Jaycees sponsored Easter Egg Hunt 8) Subcommittee & Miscellaneous Reports a) City Council Liaison. Council Liaison Milbrandt discussed: i) City Council action on the park signs ii) Sewer and Water project and options for looking at extending the lines into downtown iii) Public Works facility development iv) This years elections in November b) Athletic Association. Dale with sustenance of Robran and Anderson discussed: i) Registrations by youth for teams. This is currently underway. ii) Registration numbers are down this year for baseball and softball. T -Ball registrations are holding from previous year iii) Travelling team OK and no concern iv) Under 18 girls softball team will be fielded this year for the first time v) Scholarships will be given to five youth. Association will be looking at scholarship rules to be discussed for future changes vi) Dale and Robran would like to meet with city staff about feel scheduling and use of the CAA web site for scheduling and calendaring c) Park Dedication Fund 9) Other Business. Announcements -None 10) Announcements -None 11) Adjourn. Motion by Anderson and seconded by Dale adjourn at 9:32 PM. All voted in aye: (motion carried 6:0) Next Meeting: April 17, 2012 at 7:00 p.m. Respectfully Submitted, Daniel Donahue City Administrator 3