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HomeMy WebLinkAbout2012-02-21 - Parks and Trails MinutesMinutes Corcoran Parks and Trails Commission Tuesday, February 21, 2012 7:00 PM Present: Commissioners Kevin Dale, Chad Robran (7:15 pm), Trish Krueger, Val Nybo, Tom Anderson (7:20 pm), Rachael Tessmer Absent: None Others attending: Council Liaison Asleson, Ken Guenthner, City Administrator Donahue 1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to order at 7:05 pm in the Corcoran Community Center 2) Pledge of Allegiance 3) Approval of- a) Agenda. Add: i) 7f. Discussion on Student commissioners ii) 7g. Discussion about the use of Plymouth's Zamboni ice refinisher on our hockey rink. Motion by Nybo seconded by Dale to approve the agenda as presented with additions. Voting Aye: All (Motion carried 4:0) b) Minutes of 11/15/11 Meeting. Motion by Nybo, seconded by Dale to approve the 11/15/11 meeting minutes as presented. Voting aye: All (Motion carried 4:0) 4) Open Forum -None 5) Presentations -None. 6) Old Business a) Rush Creek Plat. The commissioners reviewed the Rush Creek Plate and the dedicated park easements. They had asked to see the actual filed plat to assure that the city did indeed have easement rights for park use. b) Hennepin Youth Sports Grant and Equipment Grant Update. Donahue and Robran explained the status of the two grant programs. Corcoran and the Rockford School district were not awarded the Sports grant but were awarded the $10,000 Equipment Grant. Donahue explained that the city has not received the paperwork from the Sports Commission so no action can be undertaken until the documents have been approved by the city council. Robran said he had been contacted by the sports Commission staffers and they urged the city to consider applying for additional Equipment grant funds for tennis, this will be looked into. Robran said that he is in contact with the Rockford School District and their efforts to again apply for the Sports Grant in 2012. Robran further said that there appears to be some changes in the grant proposals as Greenfield may no longer be interested in locating the varsity level baseball field in their city. Robran will keep abreast of the activities regarding the future grant application and assess the impact the grant might have on Corcoran. c) 2012 Parks Work Plan i) Park CIP Recommendations. Commissioners discussed on how to best make a recommendation to the city council on the plan discussed and developed at the October P & T Meeting. Commissioners had stated in their November 15, 2011 meeting any consideration of CIP recommendations should wait until after the status of the Hennepin Youth Sports Grant was known. The commissioners reviewed the CIP list they had on the Parks and Trails Commission Minutes, Feb. 21, 2012 November 15, 2011 agenda. They concluded the commission would recommend the following for 2012 in order of priority: (1) Playground mulch (2) Erect the three park entrance signs (3) Review existing and proposed park rest room facilities and use of portable biffs (4) Get serious about fixing and upgrading the park field lighting and the use of timers or other mechanisms to control the lights at night Motion: Robran and seconded by Tessmer to ask City Council to approve bid from Signs Now for $7,139.14 for the three park signs as detailed in their bid estimate of September 6, 2011. Voting aye: All (6:0). Donahue stated he would check with the company to determine if their bid is still current. ii) Park Maintenance. Park superintendent could not attend the meeting. The Commission had wanted to discuss this year's park maintenance plan. The superintendent will be at the March 20`h P & T meeting. iii) Memorial Park Maintenance. Donahue asked the Commission to state their policy on how the Memorial Park in the back of City Hall was to be maintained and how such maintenance was to be financed. The Commission said that maintenance cost are to be covered by the Pat Puhle Fund and the Memorial Park Maintenance Fund [the two funds have a balance of $250.74 and $11,707.88 respectively and are not Park Dedication fees received in the past by the city] 7) New Business a) 2012 Fee Schedule. The 2012 Fee Schedule adopted by the city council was reviewed. Donahue explained that there are no changes to the previous 2011 fees as they pertain to park usage. b) Rugby Fee Request. Ken Guenthner requested that the Rugby Team, of which he coaches, be classified as a Group 1 (Corcoran youth team) instead as a Group 2 team which would mean they would be subject to fees. Guenthner stated that this team meets the criteria such as composed of many school age youth; the team is made up of many Corcoran residents, and is not a "for profit" team. The Commission was asked to agree that the team should be so classified. Guenthner said that the team was willing to make a donation to the city for the early spring use of the fields and/or provide volunteer service to park cleanup. Motion: Robran and seconded by Dale to classify the Rugby team as a Group 1 team and no fee for field use should be assessed but that the city would accept any donation of money or service the team was willing to make. All voted Aye (6:0) c) Team Scheduling. Donahue explained that the city staff did not have the ability due to limited resources to make changes in 2012 to the scheduling of the park fields. The city staff would handle as they have in previous years. Robran said that all youth field use should be handled through him. He would talk to the admin staff at city hall to work out the detail. Also, Dale asked that city staff check to make sure the Corcoran Athletic Association had a link to their web page and the field schedules on the city web page. d) Tree Give A Way. Anderson said he is again heading up the program and would be obtaining 400 trees again this years as he has done in the past using a donation from the Jaycees. The trees would not be given out at the scheduled May 12`h City Cleanup day due to timing issues related to when he would have to get the trees. He will work with city staff to include an article in the City Newsletter. e) CDBG application and Maple Hills proposed community center. Donahue informed the Commission of the Community Development Block Grant (CDBG) application for $225,000 was approved by the city council for the development of about a 2,000 sq ft community center that (if approved) would be located in the Maple Hills Estate development. The Commission expressed approval of the application and said they supported. 2 Parks and Trails Commission Minutes, Feb. 21, 2012 f) Student Commissioners. The commissioners asked about the process to attract students to the commission. Donahue said that no students had applied to date. Robran suggested that the five high schools serving Corcoran youth are notified through their respective councilor offices of the opportunity to serve their community. Donahue will follow up with Robran. g) Zamboni. Donahue responded to information presented by Robran of the city's current use of a Plymouth owned Zamboni ice refinisher machine. The machine was being tried out by the Public Works Dept. to determine if this would be of benefit to the city. The commission would like more information at their next meeting when the PW Superintendent would be at the meeting. 8) Subcommittee and Miscellaneous Reports a) City Council Liaison Asleson updated the Commission on council activities including the i) Sewer and Water project and the review of the downtown option ii) The development and search for a Public Works site on which to build iii) The possible March 2, 2012 meeting of the downtown property owner on their interest in a sewer and water project. b) Corcoran Athletic Association. Dale updated the Commission on activities. He also talked about the recent Pancake Breakfast and thought this year's event was successful. c) Park Dedication Fund. This was reviewed. Discussion followed on the merits of combining the Pat Puhle Fund and the Memorial Maintenance Fund into one fund for the purpose of having resources to cover special maintenance on the park. It was noted that the bulk of the Pat Puhle fund ($645.10) had been spent on buying and installing a memorial as requested by the Puhle family. Motion: Anderson and seconded by Dale to ask the council to combine the two funds. All voted aye (6:0) 9) Other Business. Announcements -None Motion by Anderson and seconded by Robran to adjourn. All voted in aye: (motion carried 6:0) Meeting adjourned at 9:44 p.m. Next Meeting: March 20, 2012 at 7:00 p.m. Respectfully Submitted, Daniel Donahue City Administrator 3