HomeMy WebLinkAbout2011-11-15 - Parks and Trails MinutesMinutes
Corcoran Parks and Trails Commission
Tuesday, November 15, 2011
7:00 PM
Present: Commissioners Kevin Dale, Chad Robran, Trish Krueger, Val Nybo, Tom Anderson
Absent: Rachael Tessmer, Rob Vassallo
Others attending: Council Liaison Gmach, Council member Asleson, City Administrator Donahue
1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to
order at 7:16 pm in the Corcoran Community Center
2) Pledge of Allegiance
3) Approval of:
a) Agenda
Motion by Robran seconded by Dale to approve the agenda as presented.
Voting Aye: All (Motion carried 5:0)
b) Minutes of 10/18/11 Meeting. Donahue explained that on the last P & T Meeting on October
18, 2011, he should have also put on the agenda the Highland Hills Planning Case (City File
2011 -010) for the commission's review. Donahue also stated that this planning case was one
example where plating did not trigger a Park Dedication Fee. This was discussed by the
Commissioners. There was also discussion on the Rush Creek Planning Case. The
Commissioners asked for a clarification in the future on the location of the easement given to
the city and also on the amount of the park dedication fees still owed to the city.
Motion by Nybo, seconded by Anderson to approve the 10/18/11 meeting minutes as
presented. Voting aye: All (Motion carried 5:0)
4) Open Forum -None
5) Presentations -Jesse Parker of Maximum Solutions. He presented there software solutions for
scheduling city park fields and other venues open for scheduling by cities. Their software is used
by many cities in the Twin City Metro including our neighbors: Maple Grove, Albertville,
Rogers, and St. Michaels. Presentation and questions lasted until 8:30 pm.
6) Old Business
a) Park CIP Recommendations. Commissioners discussed on how to best make a
recommendation to the city council on the plan discussed and developed at the October P & T
Meeting. Commissioners thought it best to wait until January, 2012 when the Hennepin
Youth Sports Grant Awards would be known.
b) Park Signage. This was laid over until a later date as the Commission did not want to deal
with any CIP related issues until after the December announcements of the Hennepin Youth
Sports Grant Awards.
c) Hennepin Youth Sports Grant Update. Robran updated the Commissioners on the progress of
the two grants. He said that from all indications, they were favorably received. The
Announcements of awards will probably be made on December 13`''
7) New Business
a) Highland Hills Plat. This was already discussed earlier in the meeting
b) Policy on Park Fund Spending. No discussion at this meeting. Commissioners asked Donahue
to do a little research on policies of neighboring cities.
8) Subcommittee and Miscellaneous Reports
a) City Council Liaison Gmach gave a brief update on council business and also discussed
further the plating process and the park dedication ordinance.
Minutes
Corcoran Parks and Trails Commission
Tuesday, November 15, 2011
7:00 PM
b) Corcoran Athletic Association. Dale updated the Commission on activities. No president has
yet been named.
c) Park Dedication Fund. Reviewed, no comments.
9) Other Business, Robran brought up the need to move forward on getting a solution to the field
scheduling problem that will be upon the city very soon. After much discussion, there was
consensus that a software solution was needed both for the present but also a system that can
grow with the city. Motion by Robran seconded by Dale to recommend to the city council the
purchase of the software package provided by Maximum Solutions and to include both the
field/facility scheduling module and the Web posting module for a price not to exceed $4,200.
Voting Aye: All (Motion carried 5:0). Robran discussed with Donahue on the timing of a
presentation to the council It was decided to make a presentation to the council on December 19'h
and that this would be tied into the other software purchase request of Permit Works.
10) Announcements -None
11) Motion by Robran and seconded by Anderson to adjourn. All voted in aye: (motion carried 5:0)
Meeting adjourned at 10:25 p.m.
Next Meeting: January 17, 2012 at 7:00 p.m.
Respectfully Submitted,
Daniel Donahue
City Administrator
Approved 02.21.12