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HomeMy WebLinkAbout2012-08-09 - Council MinutesCity of Corcoran City Council Meeting Minutes August 9, 2012 - 7:00 PM The Corcoran City Council met on August 9, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Engineer Torve, Public Works Superintendent Meister, Public Safety Director Gormley and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Gmach, seconded by Cossette to approve the agenda with the following additions. 10e. Free Dirt 10f. Country Daze 12a. Septic Compliance Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum Nancy McKeen 23020 Co Rd 30, Corcoran residents must pay a fee to take yard waste to Maple Grove site. Other cities residents are able to use the site at no cost. Council directed staff to research the requirements for city participation. 5. Presentations- Susan Blood presented the annual Northwest Hennepin Human Services Council report. 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of ,July 26, 2012 Council Meeting MOTION: made by Milbrandt, seconded by Asleson to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. Letter to MPCA On MS4 Permit received, no action taken. b. 2012 Performance Report received, council discussed, no action taken. c. Police Reserve Purchase Request received, council discussed. MOTION: made by Gmach, seconded by Milbrandt to approve purchase of a 2013 Polaris Ranger as presented with the addition of sales tax and set up costs. Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 4:1). d. Public Safety Director verbally reported on the Hwy 55 Improvements, no action taken. e. Engineer Torve informed council about the possibility of free fill for a parking area at the soccer field of the city park, no action taken. f. City officials will staff a booth at Corcoran Country Daze. 11. Unfinished Business a. Tammy Omdahl, Northland Financial Services presented a draft Five Year Financial Plan. Council directed staff to collect additional data for Ms. Omdahl to update the plan. Council discussion will continue at the August 23, 2012 meeting. b. Sewer and Water Project Update verbally presented by Engineer Torve, no action taken. City of Corcoran City Council Meeting Minutes August 9, 2012 - 7:00 PM c. Public Works (PW) Facility i. Consideration of Appointment of Construction Manager for PW Facility MOTION: made by Milbrandt, seconded by Gmach to approve Ebert Construction as construction manager for the construction of a Public Works Facility, Councilor Cossette preferred Kinghorn Construction and suggested delaying the decision until he had the opportunity to interview Ebert Construction. Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 4:1). ii. Consideration of Appointment of Architect for PW Facility MOTION: made by Gmach, seconded by Milbrandt to authorize staff and Ebert Construction to make the architect selection. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). d. Discussion on Sale of Bonds for Public Works Facility, no action taken. e. 2013 Draft Budget Update discussed, no action taken. f. Resolution 2012 -42 Authorizing staff to proceed with setting up the Equipment Certificate bond sale and reimbursement for qualifying equipment purchases already made MOTION: made by Milbrandt, seconded by Gmach to approve Resolution 2012 -42 "Declaring the Official Intent of the City of Corcoran to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). g. Resolution 2012 -41 Authorizing staff to proceed with the Facility bond sale MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -41 "Calling Public Hearing on Adoption of a Capital Improvement Plan and Issuance of Bonds" with the maximum amount of $2.75 million as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). h. Hazardous Building Update verbally presented by City Attorney Carson, no action taken. 12. New Business a. Septic Compliance Councilor Milbrandt is concerned about Hennepin County's process for notifying property owners of septic compliance requirements. Staff directed to contact the county. 13. Claims as Presented a. Escrow Claims (Fund #500) -None b. Building Inspections Claims -None c. Ali Other Claims As Presented MOTION: made by Milbrandt, seconded by Gmach to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 9:14 to meet in closed session. Mayor Guenthner reconvened the regular meeting at 9:30. 15. Closed Meeting a. To consider the purchase of real property City of Corcoran City Council Meeting Minutes August 9, 2012 7:00 PM MOTION: made by Cossette, seconded by Gmach to authorize execution of an amendment to the purchase agreement with the Roehlke' s identifying specifically the parcel of land to be utilized for the Public Works facility consisting of 12.62 acres at $15,000 per acre. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. To consider Sewer and Water Easement offers, no action taken. 16. Review of Upcoming Council Meeting Agenda a. Councilor Cossette excused from the 8/23/12 meeting b. Assessment Policy Discussion c. Downtown Sewer and Water Scenarios d. 2013 Budget MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:34 pm VanieHeinecke,City Clerk