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HomeMy WebLinkAbout2012-08-23 - Council AgendaAgenda Corcoran City Council August 23, 2012 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 08.09.2012 Council Meeting* b. Public Safety Records Management System* 10. Staff Reports/ Memos /Commissions a. Planning Project Status Memo* b. Sewer and Water Project Weekly Meeting Report* c. Code Enforcement Update* 11. Unfinished Business a. Street Improvements* i. Assessment Policy for Road Improvements ii. Proposed 2013 Street Improvement Project b. Review of 5 Year Finance Plan* i. Review of Draft Options for Downtown Sewer and Water Project Assessments ii. Proposal by Maple Grove to Finance Water Agreement c. Sewer and Water Project i. Update on Construction ii. Decision on Assessing Benefiting Property Owners iii. Update on Downtown Project Options d. Public Works Facility i. Update on Property Purchase ii. Agreement on Public Works Facility Architect e. 2013 Draft Budget* 12. New Business a. Council Meeting Calendar for Remainder of Year 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's Council Agenda Notes August 23, 2012 4. Open Forum 5. Presentations -None 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of August 9, 2012 Council Meeting* 10. Staff Reports/ Memos /Commissions a. Planning and Projects Status Memo b. Weekly Sewer and Water Project Update. See minutes of the weekly meeting with the city and the contractor doing the work on the sewer and water project. I thought the council might like to see what is going on in the project. 11. Unfinished Business a. 2013 Street Improvement Project. i. At the last council meeting, the council directed staff to hold a neighborhood meeting on the proposed project before the August 23rd council meeting. This neighborhood meeting of the property owners along Trail Haven, Foxline Drive, and Treeline Drive is scheduled for 6 pm on Wednesday, August 22nd. Notices have been sent and the city engineer is working on his presentation. Staff has published a notice that this meeting may have a majority of council members present. So all council members can attend if they so choose. The memo on the proposed project, put together last May by Vince Vander Top has been updated for this meeting and is in you packet. i. Assessment Policy. Part of the neighborhood meeting is to gauge the level of support for the city's assessment policy which will drive the amount the property owners will be assessed. In your packet is the re- edited Assessment policy. It is redlined so you can see the proposed changes. The council is asked to review and approve an Assessment Policy at this meeting or at least give a strong preference as to the major point of what percent of a street project will be assessed to the property owners. The final policy should be adopted no later than the September 13th council meeting. You are also asked to make decisions at the one of the next two meeting on whether the 2013 Street Improvement Project will go ahead or will be cancelled. b. Review of Five Year Finance Plan Draft Options for 5 Year finance Plan. The council reviewed this at the last council meeting. You asked that additional options regarding the Downtown Sewer Improvements be included in the document at this meeting. Two additional options are an 80/20 cost allocation (Property owner pays 80% and city pays 20 %) and a 50/50 cost allocation (city and property owners pay equally). The council is asked to consider and choose one of the four options concerning this project. This decision is needed so it can be presented at the downtown property owners meeting which is being organized for the Friday morning of either August 31 st or September 7th. Coming out of that meeting will be a recommendation on the downtown sewer and water project. The council is asked to make a decision on the project at the September 13th council meeting. Making the decisions on the downtown sewer and water project and the Street Improvement project now paves the way to approve the Five Year Finance Plan. The Plan then becomes the centerpiece for the actual sale Page 1 Administrator's Council Agenda Notes August 23, 2012 of the Equipment Certificates and Public Works Bonds. The Five Year Finance Plan will also need council action on a policy establishing a General Fund Surplus Policy. This proposed policy is in your packet. The overall approval of the Five Year Finance Plan by the council is requested to be adopted no later than the September 27th council meeting. ii. One last item to consider for the Finance Plan. Maple Grove is willing to finance the $300,000 owed them in the water agreement. They propose to approve but at the same rates and condition they would finance assessments. That is up to a 15 year to carry the debt with the first five years as a deferral of the principal. They would charge us the same percent they charge their residents at 5.5 %. This equates to about $16,500 per year (interest only for five years) to pay off (I assume as we build up funds in our Water Utility Funds we could pay off sooner than 15 years). c. Sewer and Water Project. The city engineer will update the council on the progress of the project. d. Public Works Facility. At the last council meeting, the council approved the appointment of Ebert Construction to be the city's Construction Manager (CM). The council asked that the CM meet with city staff and one member of the council prior to this council meeting and develop a recommendation on an architect for the project This meeting was held on Friday, August 17th. The group decided to hold off on recommending a selection of an architect until we know more specifically what the costs are and what type of building we want. Also, the group decided that more interviews of additional architectural firms may be needed before a recommendation is made to the council. The goal is to come to the council meeting on September 13th with a vision of a Public Works building with very specific cost projections. This will tell you if it is possible to meet our needs within the cost parameters set by the council. e. 2013 Budget. See my report. 12. New Business a. Council Meeting Calendar for remainder of year. I have been looking over the calendar for the rest of the year and observed a conflict or two that need to be addressed. Given all of the activities in the city, I would like to ask the council to review and make the needed changes now. The big conflict is in November and the second meeting of the month which is the 22nd. This is Thanksgiving Day. I suggest moving this meeting to the following Monday (11/26) or the following Thursday (11/29). If you move it to the 29th, the next council meeting would be on December 13th which provides a two week break. In December, the second council meeting falls on the 27th which is between Christmas and New Year. Since we need to approve the annual budget and tax levy at the last meeting of the year, we need to have the council meeting date established soon. I would like to suggest Thursday, December 20th This is a week after the first council meeting of the month but allows sufficient time to prepare the budget changes and any end of year items. 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting Page 2 Administrator's Council Agenda Notes August 23, 2012 16. Review of Upcoming Council Meeting Agenda 17. Adjournment Planning Commission P & T Commission Council Calendar 7/10/12 8/2/12 9/6/12 10/4/12 11/1/12 12/6/12 Cossette Asleson Milbrandt Guenthner Cossette Gmach 6/19/12 7/17112 8/21/12 9/18/12 10/16/12 11/20/12 Gmach Asleson Milbrandt Guenthner Cossette Gmach Page 3 City of Corcoran City Council Meeting Minutes August 9, 2012 - 7:00 PM 9a. The Corcoran City Council met on August 9, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Engineer Torve, Public Works Superintendent Meister, Public Safety Director Gormley and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Gmach, seconded by Cossette to approve the agenda with the following additions. 10e. Free Dirt 10f. Country Daze 12a. Septic Compliance Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum Nancy McKeen 23020 Co Rd 30, Corcoran residents must pay a fee to take yard waste to Maple Grove site. Other cities residents are able to use the site at no cost. Council directed staff to research the requirements for city participation. 5. Presentations- Susan Blood presented the annual Northwest Hennepin Human Services Council report. 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of July 26, 2012 Council Meeting MOTION: made by Milbrandt, seconded by Asleson to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. Letter to MPCA On MS4 Permit received, no action taken. b. 2012 Performance Report received, council discussed, no action taken. c. Police Reserve Purchase Request received, council discussed. MOTION: made by Gmach, seconded by Milbrandt to approve purchase of a 2013 Polaris Ranger as presented with the addition of sales tax and set up costs. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). d. Public Safety Director verbally reported on the Hwy 55 Improvements, no action taken. e. Engineer Torve informed council about the possibility of free fill for a parking area at the soccer field of the city park, no action taken. City officials will staff a booth at Corcoran Country Daze. 11. Unfinished Business a. Tammy Omdahl, Northland Financial Services presented a draft Five Year Financial Plan. Council directed staff to collect additional data for Ms. Omdahl to update the plan. Council discussion will continue at the August 23, 2012 meeting. b. Sewer and Water Project Update verbally presented by Engineer Torve, no action taken. City of Corcoran City Council Meeting Minutes August 9, 2012 - 7:00 PM 9a. c. Public Works (PW) Facility i. Consideration of Appointment of Construction Manager for PW Facility MOTION: made by Milbrandt, seconded by Gmach to approve Ebert Construction as construction manager for the construction of a Public Works Facility. Councilor Cossette preferred Kinghorn Construction and suggested delaying the decision until he had the opportunity to interview Ebert Construction. Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 4:1). ii. Consideration of Appointment of Architect for PW Facility MOTION: made by Gmach, seconded by Milbrandt to authorize staff and Ebert Construction to make the architect selection. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). d. Discussion on Sale of Bonds for Public Works Facility, no action taken. e. 2013 Draft Budget Update discussed, no action taken. f. Resolution 2012 -42 Authorizing staff to proceed with setting up the Equipment Certificate bond sale and reimbursement for qualifying equipment purchases already made MOTION: made by Milbrandt, seconded by Gmach to approve Resolution 2012 -42 "Declaring the Official Intent of the City of Corcoran to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). g. Resolution 2012 -41 Authorizing staff to proceed with the Facility bond sale MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -41 "Calling Public Hearing on Adoption of a Capital Improvement Plan and Issuance of Bonds" with the maximum amount of $2.75 million as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). h. Hazardous Building Update verbally presented by City Attorney Carson, no action taken. 12. New Business a. Septic Compliance Councilor Milbrandt is concerned about Hennepin County's process for notifying property owners of septic compliance requirements. Staff directed to contact the county. 13. Claims as Presented a. Escrow Claims (Fund #500) -None b. Building Inspections Claims -None c. All Other Claims As Presented MOTION: made by Milbrandt, seconded by Gmach to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 9:14 to meet in closed session. Mayor Guenthner reconvened the regular meeting at 9:30. 15. Closed Meeting a. To consider the purchase of real property City of Corcoran City Council Meeting Minutes August 9, 2012 - 7:00 PM 9a. MOTION: made by Cossette, seconded by Gmach to authorize execution of an amendment to the purchase agreement with the Roehlke' s identifying specifically the parcel of land to be utilized for the Public Works facility consisting of 12.62 acres at $15,000 per acre. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. To consider Sewer and Water Easement offers, no action taken. 16. Review of Upcoming Council Meeting Agenda a. Councilor Cossette excused from the 8/23/12 meeting b. Assessment Policy Discussion c. Downtown Sewer and Water Scenarios d. 2013 Budget MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:34 pm Jeanie Heinecke, City Clerk STAFF REPORT / POLICE DEPARTMENT Agenda Item 9b. Council Meeting: Prepared By: August 23, 2012 Lieutenant Hamilton / Chief Gormley Topic: Action Required: Records Management System Authorize Agreements with LETG Background- I am pleased to report that the much anticipated Records Management System (RMS) is now ready for deployment. Much work has been completed over the past few months. We had projected "Go Live" in 1St quarter 2013; conversely, "Go Live" is now scheduled for 4t" quarter 2012. Discussion- LMAC (Lake Minnetonka Area Consortium) consists of; Medina PD, Wayzata PD, West Hennepin Department of Public Safety and Minnetrista Department of Public Safety. The Western Hennepin County public safety agencies (including Corcoran PD) will join LMAC consortium at a later date in a formal agreement. This will closely mirror our Lake Area Emergency Management user group. LMAC members and Plymouth PD are currently using the LETG RMS. In addition, there are 100 plus public safety agencies statewide now on the LETG RMS. Rogers Police Department is underway with implementation of LETG RMS. Corcoran PD, Deephaven PD, South Lake Minnetonka DPS and Hopkins PD are now scheduled for deployment 4t" quarter 2012. Early 2013, we can expect Dayton PD, Osseo PD to deploy LETG RMS and join LMAC. And it is anticipated that other Hennepin County public safety agencies will be moving to LETG RMS. This will allow for the majority of Hennepin County public safety agencies to share data. The "connector" for LETG RMS to City Attorney has been developed and being used by West Hennepin DPS and soon Rogers PD who also uses Carson, Clelland and Schrader. This allows for seamless data transfer from public safety RMS to City Attorney complaint creation process and subject tracking thru the entire court process. The City Attorney says it's a great program and is looking forward to Corcoran PD adoption of LETG RMS. Staff Report / Police Department — Page 2 City Attorney has reviewed the LETG Maintenance and Support Agreement and LETG Software and Equipment License and Service Agreement. Hennepin County Sheriff's Office Criminal Division will now have direct access to Corcoran PD data which will aid in their investigations in our community. Finally, Corcoran PD entire records management process will be seamless from call initiation to closure of event. Time Line August 20, 2012 — LETG RMS Kick Off meeting at Corcoran PD (implementation process) August 23, 2012 — LETG RMS Agreement Authorization by City Council / Signed by Mayor September, 2012 — Install security appliance hardware in city server room September, 2012 — Train Officers and Police Clerk October, 2012 — Go Live November, 2012 — Update the LMAC Server Sharing and Governance Agreement (formally adds — Corcoran PD, Deephaven PD, Rogers PD and South Lake Mtka PD) Financial Impact- Account Fund #308 dedicated funds for Public Safety Records Management System has allocated funds for this project thru 2015. Attachments — None Recommendation- Motion to Approve the LETG Maintenance & Support Agreement and LETG Software License Agreement for Public Safety Records Management System LETG Software and Equipment License and Services Agreement This Agreement for software and equipment licenses and services ( "Agreement ") is made and entered into this day of , 2012 by and between Law Enforcement Technology Group, LLC, a Minnesota limited liability company ( "LETG ") and the City of Corcoran, Minnesota ( "CORCORAN ") on behalf of the Corcoran Police Department. LETG shall furnish CORCORAN with software, training, and a one year warranty for a web -based public safety management system, as specified in Exhibit A. LETG shall also provide CORCORAN with documentation for the systems in the form of user manuals, instructions, report format samples, screen shots, etc. For good and valuable consideration, the parties agree as follows: Section 1. DEFINITIONS. "CAD" means Computer Aided Dispatch System. "Integration" means combining separately produced components or programs to produce a common purpose or set of objectives to unify separate programs or architectures. "Interface" means a set of statements, functions, options or ways of expressing program instructions for communication and supported between systems and /or other programs. "Mobile" means an in- vehicle accessible application. "Modification" means a LETG - proposed solution to a requirement that may not be entirely compliant with the specifications but will offer some or all functionality of the stated requirement. "Module" means a functional application of the system such as the "CAD Module" or the "Records Management Module." "Project Coordinator" means the person appointed by the cities and counties for general supervision and direction of work as required by this Agreement. "Project Manager" means the primary LETG representative charged with the overall scope of the contracted work, including scheduling, implementation, training, etc. "RMS" means Records Management System. "Software" means LETG's object code, scripts, database schema, training documents and third party products integrated and delivered in accordance with this Agreement. "System" means the total of all components of the Software which includes CAD, Records Management, Field Reporting, Mobile, Jail, Civil, Warrants and all other requested functions. Section 2. LETG'S REPRESENTATIONS. 2.1 LETG represents that it is a limited liability company duly incorporated, validly existing and in good standing under the laws of the State of Minnesota. 2.2 LETG represents that the execution, delivery and performance of this Agreement has been duly authorized by LETG. 2.3 LETG represents that no approval, authorization or consent of any governmental or regulatory authority is required to be obtained or made by LETG in order for it to enter into and perform its obligations under this Agreement. 2.4 LETG represents that it is not violating any agreement with any third party by entering into or performing this Agreement. Section 3. GRANT OF LICENSE. 3.1 In consideration of CORCORAN' payment of the license and fees specified in attached Exhibit A, LETG grants CORCORAN a perpetual, non - transferable, non - exclusive license to use the Software subject to the terms and conditions set forth in this Agreement. 3.2 Under the license granted herein, CORCORAN may use, copy, and distribute the Software (in machine - readable, object code form only) and user materials to: (i) install, use and execute the Software on computers that CORCORAN owns or leases for purposes of serving CORCORAN' internal business needs; (ii) transfer or copy the Software from one of CORCORAN' computers to another; (iii) store the Software's machine - readable instructions or data on a temporary basis in main memory, extended memory, or expanded memory of such computers as necessary for such use; and (iv) transmit such instructions or data through CORCORAN' computers and associated devices. 3.3 CORCORAN may only use the Software within the limited scope of this Agreement. In particular, and without limitation, CORCORAN agrees that it and its employees will not: (i) assign, sublicense, transfer, pledge or grant a security interest in, lease, rent or share CORCORAN' rights under this Agreement with any third party; (ii) reverse assemble, reverse compile, cross compile or otherwise adopt, translate or modify the Software; or (iii) refer to or use any portion of the Software as a part of any effort to develop any other software program. 3.4 Software license fees shall be paid by CORCORAN solely in consideration of the licenses granted under this Agreement and shall be invoiced and payable in the amounts and at times specified in attached Exhibits A and B. Section 4. SERVICES AND TRAINING. 4.1 In consideration of CORCORAN' payment of fees specified in Exhibit A, LETG shall also furnish the services for installation of the System as specified in Exhibit A. 4.2 Also in consideration of CORCORAN' payment of fees specified in Exhibit A, LETG shall provide CORCORAN with on -site live training for CORCORAN' administrative /technical support, system administrator, supervisor and end user personnel. LETG shall utilize the training sessions to exclusively train CORCORAN personnel on the use of the System. The training should provide CORCORAN personnel with an understanding of how to best integrate and configure the System; assist them with development of skills necessary to take full advantage of the System's functions and features; and provide them with a working knowledge of the System as it relates to their daily job functions and the procedures of CORCORAN. Training must include, but is not limited to, instructions on software installation and upgrades; configuration, administration and maintenance of the System; addressing System failures; data and program backup and recovery procedures; understanding the elements of each application and how it relates to the total System; Integration between CAD, Records, and Mobiles; and basic and advanced use of each application. 4.3 Service and training fees shall be paid by CORCORAN solely in consideration of the services to be provided by LETG under this Agreement and shall be invoiced and payable in the amounts and at times specified in attached Exhibits A and B. Section 5. HARDWARE. 5.1 In consideration of CORCORAN' payment of fees specified in Exhibit A, LETG shall also furnish CORCORAN with the hardware for the System specified in Exhibit A. After payment for the hardware has been made in full by CORCORAN, CORCORAN shall be the owner of all hardware furnished by LETG. CORCORAN shall be responsible for any applicable sales taxes and shipping expenses related to its purchase and delivery of the hardware. 5.2 Hardware fees shall be paid by CORCORAN solely in consideration of the hardware to be provided by LETG under this Agreement and shall be invoiced and payable in the amounts and at times specified in attached Exhibits A and B. Section 6. COORDINATED PURCHASES. 6.1 CORCORAN shall appoint one individual to be the Project Coordinator. The Project Coordinator shall be responsible for the general supervision and direction of the work by LETG pursuant to this Agreement on behalf of CORCORAN. The Project Coordinator is recognized by CORCORAN, and LETG as CORCORAN' interpreter of the Agreement and Exhibits and, in the case of any discrepancy occurring between the terms of this Agreement and the work to be completed, the decision of the Project Coordinator on behalf of CORCORAN shall be final. The Project Coordinator shall, within a reasonable time, make decisions on all claims of LETG on all matters relating to the execution and progress of the work, or the interpretation of this Agreement, subject to any necessary CORCORAN city /county board approval. The Project Coordinator shall have the authority to stop the work whenever such stoppage may be necessary to insure proper execution of the Agreement. Section 7. SYSTEM REQUIREMENTS. 7.1 The System, as installed by LETG shall have the following capabilities: 1. It shall interface with all necessary State and Federal agencies, as agreed upon in Exhibit A; 2. It shall utilize a relational database; 3. Its application security shall provide flexible access control down to the section level allowing specific access permissions such as update, view only, prohibit - view, etc; 4. It shall provide the ability for users to tailor system reports and create ad hoc reports; 5. It shall have the ability for users to adjust common variables such as codes, tables, report parameters, screen displays, etc., without the services of a professional programmer; 6. It shall provide for extensive one -time, single -point of entry data collection in order to eliminate redundancy; 7. It shall allow storage and retrieval of historical data online; 8. It shall provide various levels of data validation at entry especially for any master files; 9. It shall provide immediate error checking for data entry elements at time of initial entry; 10. It shall allow multiple users to access the same programs simultaneously; 11. It shall allow for global queries using various values, ranges, partials and wild cards; 12. It shall provide for multiple levels of data security control including access by users, terminals, or departments and by transactions, functions and /or files; 13. It shall have the ability to update a master record or file and have the modification applied throughout all areas of the System; 14. It shall provide a graphical user interface and make optimum use of menus, shortcuts, functions keys, etc.; 15. It shall have a consistent design and use of controls within applications to reduce user training and system administration; 16. It shall allow for training and testing without impacting live activity or records. Section 8. PAYMENT TERMS. 8.1 Payment shall be made by CORCORAN to LETG in accordance with the Payment Schedule attached to this Agreement as Exhibit B. LETG shall invoice CORCORAN for the amount due pursuant to the Payment Schedule. The invoice shall contain an itemized list of the equipment, software or services furnished; the date completed; any delivery dates; and any applicable sales tax or delivery charges. CORCORAN shall pay all invoices submitted within 30 days of receipt. CORCORAN is responsible for paying all sales taxes relating to this Agreement, the software, any hardware or services provided or payments made under this Agreement. Applicable sales tax amounts (if any) are not included in the fees set forth in this Agreement. If CORCORAN is exempt from the payment of any such sales taxes, CORCORAN must provide LETG with a valid tax exemption certificate; otherwise, absent proof of CORCORAN' direct payment of such sales tax amounts to the applicable taxing authority, LETG will invoice CORCORAN for and CORCORAN will pay to LETG all such sales tax amounts. 8.2 CORCORAN may request from LETG additional services, software or equipment outside the scope of this Agreement. CORCORAN shall receive from LETG in advance an estimate of the cost of the requested service, software or equipment. LETG shall receive for all approved CORCORAN requests a signed work order from CORCORAN and a deposit equal to fifty percent of the estimated cost. CORCORAN shall pay LETG the remaining amount upon completion of the work by LETG. 8.3 CORCORAN may withhold from payment to LETG such an amount or amounts as may be necessary to cover the following: 8.3.1 Defective work that is not remedied; 8.3.2 Claims for labor or materials furnished to LETG by subcontractors that remain unpaid; and 8.3.3 Evidence of damage to be caused by LETG in connection with the work under the Agreement for which a claim has been or will be asserted against LETG or CORCORAN. 8.4 Upon completion of the work and its acceptance by CORCORAN, the LETG shall prepare a final invoice containing complete scope of each and every item of the project performed by LETG, and the amount outstanding to be paid. 4 Section 9. PERSONNEL. 9.1 LETG shall provide CORCORAN with the names of all LETG personnel and subcontractors that will be providing the services to CORCORAN pursuant to this Agreement. During the course of providing the services, LETG shall, within a reasonable amount of time, notify CORCORAN of any changes to any of the listed personnel or subcontractors. In the event that LETG personnel or subcontractors are not performing the services in accordance with the terms and conditions of this Agreement, CORCORAN shall have the right to request that LETG remove and replace such LETG personnel or subcontractors providing services. Within a reasonable amount of time after receipt of CORCORAN' request, LETG shall replace such personnel or subcontractors at no additional cost to CORCORAN. 9.2 LETG shall ensure that its employees and subcontractors shall, whenever on CORCORAN' premises, obey all instructions and directions issued by CORCORAN with respect to rules, regulations, policies and security procedures applicable to work on CORCORAN' premises. LETG agrees that its personnel and the personnel of its subcontractors shall comply with all rules, regulations, and security procedures, issued by CORCORAN. Section 10. CORCORAN RESOURCES. 10.1 Throughout the duration of this Agreement, LETG shall identify and request in writing from CORCORAN' Project Coordinator, any CORCORAN resources that may reasonably be required by LETG to perform the services pursuant to this Agreement including all information, CORCORAN staff time, equipment, facilities or materials needed by LETG. LETG shall make best efforts to request these CORCORAN resources far enough in advance to allow adequate planning and availability on CORCORAN' part and to avoid unnecessary expenses or overtime costs to be incurred by CORCORAN. Section 11. PROJECT SCHEDULE. 11.1 CORCORAN and LETG will establish a detailed project schedule that outlines the project's lifecycle, key milestones and a detailed work breakdown schedule. An example high -level Project Schedule is attached to this Agreement as Exhibit C. If any changes are needed to the Project Schedule during the term of this Agreement, they shall be mutually agreed upon by both parties in writing. Section 12. ACCEPTANCE TESTING PERIOD (only applicable in first -time deployments in new states) Section 13. FINAL ACCEPTANCE. 13.1 LETG shall deliver and install each Module according to the Project Schedule which is attached to this Agreement as Exhibit C. Final acceptance is the point in which CORCORAN begins to use the systems in production/ live mode. Section 14. WARRANTY. 14.1 LETG shall warrant to CORCORAN that all applications have been developed at a professional standard meeting or exceeding the widely accepted industry standards. LETG also warrants to CORCORAN that all applications conform in all material respects to published specifications, sales literature and functionality requirements, which LETG believes are sufficient, necessary or reasonably desired to operate and maintain a web -based public safety management system. LETG also warrants to CORCORAN that all LETG applications are original, solely owned by LETG and do not infringe or violate the intellectual property law or other rights of any third party. LETG shall also be held responsible for any and all defects in Interface and Integration workmanship, software, materials and equipment which may be developed in any part of the entire project, with the exception of hardware or related equipment provided or specified, but not manufactured by LETG, which warranties are limited to the following: All hardware and related equipment provided by LETG shall entitle CORCORAN to the full and unrestricted rights and benefits of each express, limited or other warranty offered by any manufacturer or distributor thereof, and all hardware or related equipment provided or specified by LETG for use herein shall be fully integrated with and be reasonably suitable and appropriate for operation, improvement and maintenance of the Software and related materials licensed and provided hereunder by LETG. Upon written notice by CORCORAN, LETG shall immediately replace and make good to CORCORAN any such faulty work and damage done by reason of same, during the period of one (1) year from the date of final acceptance of the project. Final payment by CORCORAN shall not relieve LETG of responsibility for faulty software material or workmanship. 14.2 During the warranty period, LETG shall correct material defects which materially impair the use or function of the system within a period of five days of written notification by CORCORAN, unless there are circumstances out of LETG's control that will prevent LETG from correcting the defects within five days. In that case, LETG shall provide CORCORAN with a written explanation that includes the amount of time that it will take for LETG to correct the defects. LETG shall correct all other defects that do not prevent use by CORCORAN within thirty days. If LETG fails to cure the defects within the specified amount of time, CORCORAN may remedy the defective work and LETG shall be responsible for any expenses incurred by CORCORAN in obtaining this remedy. 14.3 All software provided by LETG is and shall be free of viruses, worms, and Trojan horses, and any code designated to disable the software because of passage of time, alleged failure to make payments due, or otherwise (except for documented security measures such as password expiration functions). 14.4 OTHER THAN THE LIMITED WARRANTIES SET FORTH IN THIS SECTION, LETG MAKES NO OTHER IMPLIED OR EXPRESS WARRANTIES, INCLUDING WITHOUT LIMITATION, ANY WARRANTIES REGARDING MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. BY THIS SECTION, LETG EXPRESSLY DISCLAIMS, AND CORCORAN WAIVES AND HEREBY UNDERSTANDS THAT LETG EXPRESSLY DISCLAIMS, ANY OTHER IMPLIED OR EXPRESS WARRANTIES, EXCEPT THE WARRANTIES EXPRESSLY SET FORTH HEREIN. Section 15. INDEMNIFICATION. 15.1 LETG shall indemnify, defend and hold harmless CORCORAN and all of its officials, employees, contractors and agents from and against any and all losses, damages, expenses, including attorneys' fees arising from all suits, actions, or claims of any character, name and description, brought for, or on account of any injuries or damages received or sustained by any person, or persons or property by or from the said LETG or by or in consequence of any neglect in safeguarding the work, or through the use of unacceptable materials or by or on account of any act or omission, neglect or misconduct of LETG or its personnel or subcontractors, or by or on account of any claims or amounts recovered for any infringement of patent, trademark or copyright, or from any claims or amounts arising or recovered under the "Worker's Compensation Law ", or violation of any other law, ordinance, order or decree. 15.2 Should such Software become, or in LETG's opinion, be likely to become the subject of such a claim of infringement, then CORCORAN will permit LETG to at LETG's option and expense (i) to procure for CORCORAN the right to continue using the same under the terms of this Agreement, or (ii) to replace or modify the same so that it becomes non - infringing so long as it is substantially equivalent in function. Any replacement or modification of the Software shall not adversely affect the performance of the overall System and services being provided to CORCORAN. If LETG is unable to procure for CORCORAN the right to continue to use the Software or is unable to replace or modify the Software, CORCORAN may terminate this Agreement and return all Software and equipment at LETG's expense. All payments made to LETG by CORCORAN shall be refunded. Section 16. INSURANCE. 16.1 Throughout the term of this Agreement, LETG shall comply with the insurance requirements set forth in this Section. In the event that LETG fails to procure and maintain each type of insurance required by this Agreement, or in the even that LETG fails to provide CORCORAN with the required certificates of insurance, CORCORAN shall be entitled to terminate this Agreement immediately upon written notice to LETG. 16.2 LETG shall not commence any work in connection with this Agreement and shall not allow any subcontractor to commence any work under this Agreement until LETG has obtained all of the types of insurance set forth in this Section and CORCORAN has approved such insurance, if requested. All insurance policies required by this Section shall be with insurers qualified and doing business in Minnesota. LETG shall name CORCORAN as an additional insured under the policies required by this Section. Certificates of all required insurance shall be furnished to CORCORAN and shall contain the provision that CORCORAN will be given thirty days written notice of any intent to amend or terminate by either the insured or the insuring company. 16.3 LETG agrees to purchase and maintain technology consulting errors and omissions insurance during the term of this Agreement. The amounts of such insurance shall not be less than $1,000,000. 16.4 LETG agrees to purchase and maintain commercial liability insurance during the term of this Agreement that includes coverage for bodily injury and property damage. The amounts of such insurance shall be not less than $2,000,000 bodily injury /each occurrence /aggregate and $2,000,000 property damage /each occurrence /aggregate, or $2,000,000 bodily injury and property damage combined single limits each occurrence /aggregate. This insurance shall include coverage for products, operations, personal injury liability and contractual liability, and any other liability assumed by LETG under the Indemnification provision of this Agreement. 16.5 LETG agrees to purchase and maintain workers' compensation insurance during the term of this Agreement. LETG shall meet the statutory requirements of the State of Minnesota with respect to this policy. 16.6 LETG agrees to purchase and maintain automobile insurance on all automotive equipment owned, rented or borrowed by LETG that includes coverage for bodily injury and property damage. The amounts of such insurance shall be not less than $2,000,000. Section 17. DEFAULT. 17.1 Prior to final acceptance or during the warranty period, CORCORAN shall have the right to declare LETG in default of the whole or any part of this Agreement if, LETG is unable to cure such Event of Default within twenty days of the date of CORCORAN' written notice. For purposes hereof, an "Event of Default" shall mean any of the following occurrences: 1. LETG fails to commence work; 2. LETG abandons the project; 3. LETG refuses to proceed with the project when directed by CORCORAN; 4. LETG sublets, assigns, transfers, conveys or otherwise disposes of this Agreement, unless approved by CORCORAN; 5. CORCORAN finds that LETG is or has been willfully or in bad faith violating any of the provisions of this Agreement; 6. CORCORAN finds that LETG is or has been unnecessarily or unreasonably or willfully delaying the performance and completion of the project; or the award of necessary subcontracts, or the placing of necessary material and equipment orders; 7. LETG does not maintain the insurance required by this Agreement; 8. The Software provided by LETG is the subject of a copyright infringement suit or any other legal action and LETG is unable to provide CORCORAN with sufficient modifications or procure for CORCORAN the right to continue to use the Software; 9. LETG fails or refuses to proceed with the work required by this Agreement; 10. Any other material breach of any agreements between LETG and CORCORAN. 17.2 If LETG is unable to cure the Event of Default, either prior to final acceptance or during the warranty period, CORCORAN may terminate this Agreement and return the software and equipment to LETG at LETG's expense. LETG shall then refund all amounts paid by CORCORAN pursuant to this Agreement. Section 18. CHOICE OF LAW. 18.1 Exclusive venue for any dispute between the parties arising out of or relating to this Agreement, or breach thereof, shall be in the state or federal court with competent jurisdiction in Washington County, Minnesota. This Agreement shall be governed by and construed and enforced in accordance with the laws of the United States and the State of Minnesota. Section 19. ENTIRE AGREEMENT. 19.1 This Agreement is the complete and exclusive statement of the agreement between CORCORAN and LETG and supersedes all prior and contemporaneous negotiations, discussions, proposals, and understandings, oral, written or implied, including those involving any agent of either party, relating to the subject matter herein. No representations or statements made by either party or either party's agents not expressly set forth or referenced in this Agreement shall be binding on either party. Rights, obligations and warranties under this Agreement extend to CORCORAN and LETG only and no other person shall be considered a third party beneficiary of this Agreement or be otherwise entitled to any rights or remedies under this Agreement. Section 20. WAIVER /AMENDMENT. 20.1 The terms of this Agreement may only be modified, expanded or added to by a written agreement executed by both parties. No oral communication between the parties or their agents before or after execution of this Agreement shall be binding on either party. No waiver by either party of any breach of any term or condition hereof shall be effective or enforceable unless made in writing signed by both parties and no waiver shall be interpreted as a continuing waiver or a waiver of any future obligation. Section 21.ASSIGNMENT. 21.1 No assignment by LETG of this Agreement or any part thereof or of the funds to be received there under by LETG, shall be recognized unless such assignment has had the written approval of CORCORAN. Section 22. NOTICES. 22.1 Notices required under this Agreement to be given by one party to the other must be in writing and either delivered in person or sent to the address shown below by certified mail, return receipt requested and postage prepaid (or by a recognized courier service), or by facsimile with correct answerback received, and shall be effective upon receipt. Corcoran Police Department 8200 County Road 116 Corcoran, MN 55340 Attn: Chief Sean Gormley Section 23. Annual Maintenance. LETG, LLC 1951 Woodlane Drive Woodbury, MN 55125 Attn: Jeff Gottstein 23.1 Annual software maintenance costs are defined in the Maintenance and Support Agreement. The maintenance fees will include ongoing routine upgrades and updates. Any major customized modifications are not included. Section 24. Data Practices. 24.1 All data collected, created, received, maintained, or disseminated for any purposes by the activities of LETG because of this contract is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as federal regulations on data privacy. Section 25. Records — Availability and Retention. 25.1 Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, LETG agrees that CORCORAN, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of LETG and involve transactions relating to this Agreement. LETG Agrees to maintain these records for a period of six years from the date of termination of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed the day and year first above written. City of Corcoran, Minnesota Law Enforcement Technology Group, LLC Name: Title: Name: Title: Signature: Signature: 10 Exhibit A Pricing Item Description Qty Type LETG RMS Installation and configuration of Day RMS Software In vehicle computing server workstations LETG RMS Incident management system User E- Charging Interface Install MN BCA eCharging submission Deployment Day module configuration LETG Training Laptops (10 -15) CIBRS Submission Install MN CIBRS submission module Deployment Impound /Tow forms) configuration LETG Hennepin County CAD Interface Standard interface to HC CAD (does Deployment not include any customization or enhancement to meet future HC needs) LETG Hennepin County eCitation Interface Sub -Total RMS Software Third Party RMS Software CrimeReports Sub -Total Third Party Software RMS Service RMS Project Management RMS Software Installation RMS Admin Training RMS End User Training RMS Go -Live Support Training Lab Set -Up and Configuration Sub -Total RMS Services Standard interface to HC eCitations Deployment (does not include any customization or enhancement to meet future HC needs, nor implementation /testing support) Public online mapping by Annually /Agency CrimeReports.com Project Coordination and Delivery 1Day Management Installation and configuration of Day software on servers and /or In vehicle computing server workstations software RMS Software Admin Training Day RMS Software Training Day Pre and Post Go -Live Support Day Rental, Set -Up and Configuration of Week LETG Training Laptops (10 -15) RMS Total �ile Mobile Software LETG Mobile Server (N /C Connected to In vehicle computing server another agency) software LETG Mobile Lite Connection /transfer software between LETG Field Reporting and LETG RMS LETG Field Reporting Field contact software (Includes Ticketwriter, Accidentwriter and Impound /Tow forms) Sub -Total Mobile Software 11 Deployment Workstation Workstation Qty Total cost 10 $14,000 Reimbursable by BCA 1 $2,500 1 $0 1 $0 $16,500 1 Included with LETG _ Maint. & Support $0 3 0.5 1 1 —2 1 $9,500 $26,000 0 6 6 Mobile Services Mobile and Field Reporting Project Project Coordination and Delivery Day 2 Management Management Mobile and Field Reporting Software Installation and configuration of Day 1 Installation software on servers and /or workstations Mobile Training Mobile Software Training Day 0.5 Field Reporting Training Field Reporting Software Training Day 0.5 Sub -Total Mobile Services $4,800 Mobile Total $16,028 Total Project Cost $42,028 Estimated Taxes (6.875%) $2,030 Additional Products that are not being supplied at this time • Hardware servers — CORCORAN will be responsible for securing access to Lake Minnetonka Area Consortium (LMAC) servers • NetMotion VPN Software • MS SQL Server (for LETG CAD) • MDCs • GPS units • Electronic signature pads • Label printers • Booking camera • ESRI Runtime Licenses Additional Software Licenses Additional Software licenses can be purchased, as needed, off current LETG pricing list at time of purchase. For example: LETG Mobile $1,250 /user LETG Field Reporting $1,250 /user LETG RMS $2,800 /user Additional Software Services, Training and Implementation Additional Services can be purchased, as needed, from LETG. Pricing for Services, Training and Implementation are $1,200 per day. Current configuration assumes connection to and use of Lake Minnetonka Area Consortium (LMAC) servers; additional LETG software components and services costs are required for CORCORAN to set up their own LETG Servers. 12 Exhibit B Payment Schedule Software & Services: 50% ($21,014 plus any MN Sales Taxes) due upon signing of Agreement 50% ($21,014) due upon Acceptance (when CORCORAN begins to use the system in a production / live mode) 13 Exhibit C Project Schedule (Summary High Level Plan) Upon Execution of this Agreement by all of the Parties: • LETG Project Initiation • LETG Internal Project Kick Off Meeting • Customer Project Kick Off Meeting & Site Survey (establish project team /roles, set milestones) • Order Necessary Software /Equipment (LETG provided items listed in Exhibit A) • Server /Software Installation & Configuration • Establish Network Connectivity • Technical Test of Mobile & Server Systems • Interface Integration, Configuration & Test • Overview, Setup & Administration Training (by applicable modules) • Business Practices Review (by applicable modules) • Power User & End User Training (by applicable modules) • Establish Support Protocols /Procedures • System Readiness Review • LETG Go Live • LETG Post Go Live Support • Customer Acceptance Complete Acceptance Testing and Certification Applicable RMS, Field Reporting, Mobile, CAD, Jail, Civil, Warrants software goes live Final acceptance • Final acceptance is the point in which CORCORAN begins to use the systems in production/ live mode. Many of the processes identified in this Project Schedule will occur concurrently. All processes are dependent on the completion of certain other tasks outside of LETG's responsibilities in this Agreement. This includes but is not limited to the installation of network hardware and software to be done by CORCORAN. LETG is committed to a timely and successful implementation of the software. LETG agrees to work closely with CORCORAN representatives in order to implement the software. 14 LETG Maintenance and Support Agreement This Agreement for software maintenance and support services ( "Agreement ") is made and entered into this day of , 2012 by and between Law Enforcement Technology Group, LLC, a Minnesota limited liability company ( "LETG ") and the City of Corcoran, Minnesota ( "CORCORAN "), on behalf of the Corcoran Police Department. Pursuant to the signed Software and Equipment License and Services Agreement, LETG has licensed its proprietary software programs to CORCORAN and CORCORAN wishes to have LETG maintain and support its use of the software and its corresponding equipment. For good and valuable consideration, the parties agree as follows: Section 1. DEFINITIONS. "Equipment" means the physical hardware purchased by CORCORAN from LETG pursuant to the Software and Equipment License and Services Agreement. "LETG Software" means software that LETG created. The term includes all Product Releases, Standard Releases and Supplemental Releases. "Non -LETG Software" means software that LETG does not own, but has been fully integrated, as needed and agreed upon, into the Software, and for which all necessary and other payments have been made to enable CORCORAN to enjoy full and unrestricted use thereof. "Products" means the equipment (if applicable as indicated in Exhibit A) and software purchased by CORCORAN from LETG. "Release" means an update or upgrade to the LETG Software and is characterized as a "Supplemental Release," "Standard Release," or "Product Release." LETG shall determine the definition for each Release, provided that if the Release is to be defined by LETG as a Standard Release or a Product Release, LETG must also treat the Release as a new product or feature for its end user customers generally. A "Supplemental Release" is defined as a minor release of LETG Software that contains primarily error corrections to an existing Standard Release and may contain limited improvements that do not affect the overall structure of the LETG Software. Depending on CORCORAN' specific configuration, a Supplemental Release might not be applicable. Supplemental Releases are identified by the third digit of the three -digit release number, shown here as underlined: 1.2.3 ". A "Standard Release" is defined as file and database conversions, system configuration changes, hardware changes, additional training, on -site installation, and system downtime. Standard Releases are identified by the second digit of the three -digit release number, shown here as underlined: 1.2.3 ". A "Product Release" is defined as a major release of LETG Software considered to be the next generation of an existing product or a new product offering. Product Releases are identified by the first digit of the three -digit release number, shown here as underlined: 1.2.3 ". "Residual Error" means a software malfunction or a programming, coding, or syntax error that causes the software to fail to conform to the Specifications. "Services" means those maintenance and support services being provided to CORCORAN by LETG and described in the Support Plan which is attached to this Agreement as Exhibit B. "Software" means the LETG Software and Non -LETG Software that was furnished by LETG to CORCORAN. "Specifications" means the design, form, functionality, or performance requirements described in published descriptions of the Software, and if also applicable, in any modifications to the published specifications as expressly agreed to in writing by the parties. "Standard Business Day" means Monday through Friday, 8:00 AM to 5:00 PM, Central Time, excluding legal holidays. "System" means the products and services provided by LETG to CORCORAN pursuant to the Software and Equipment License and Services Agreement. "Technical Support Services" means the remote support provided by LETG concerning the Products, including diagnostic services and troubleshooting to assist CORCORAN in ascertaining the nature of the problem, minor assistance concerning the use of the Software (including advising or assisting CORCORAN in attempting data /database recovery, database set -up, client - server advise), and assistance or advice on the installation of Releases provided under this Agreement. "Update" means a Supplemental Release or a Standard Release "Upgrade" means a Product Release. Section 2. SCOPE AND TERMS OF SERVICE. 2.1 In accordance with the provisions of this Agreement and in consideration of the payment by CORCORAN of the annual maintenance fee to LETG, which is stated in Exhibit C, LETG shall provide CORCORAN with the following Software and Services throughout the term of this Agreement: 2.1.1 Unlimited Technical Support Services for the System. 2.1.2 Test and verify specific anti - virus, anti -worm, or anti - hacker patches against a replication of CORCORAN' application upon the request of CORCORAN. 2.1.3 Available Supplemental and Standard Releases. LETG shall notify CORCORAN of any Supplemental or Standard Releases as they become available. 2.1.4 Available Product Releases. LETG shall notify CORCORAN of any Product Release as it becomes available. CORCORAN shall authorize installation of any Product Release in writing. However, CORCORAN shall be responsible for paying any license fees, the costs of installation or other services for the Product Release or for any necessary Equipment or third party software. 2.1.5 Updates to the Software needed to conform to all state and federal regulations, as changes to regulations become effective. 2.1.6 Remote installation advice or assistance for Updates as requested by CORCORAN. 2.1.7 Current lists of compatible hardware operating system Releases and LETG's Software Supplemental or Standard Releases as requested by CORCORAN. 2.1.8 Access to (a) Field Changes; (b) Customer Alert Bulletins; and (c) hardware and firmware Updates, as released. 2.2 The following are not included in this Agreement: 2.2.1 Any service work required due to incorrect or faulty operational conditions, including but not limited to, Equipment that is not connected directly to an electric surge protector, or Equipment that is not properly maintained in accordance with the manufacturer's specifications. 2.2.2 The repair or replacement of Products resulting from failure of CORCORAN' facilities, personal property and /or devices connected to the System (or interconnected to devices) that were not installed by LETG's representatives. 2.2.3 The repair or replacement of Equipment that has become defective or damaged due to physical or chemical misuse or abuse, CORCORAN' negligence, or from causes such as lightning, power surges, or liquids. 2.2.4 Services required for any transmission medium, such as telephone lines, computer networks, or Internet access, or for Equipment malfunction that is caused by the transmission medium. 2.2.5 Accessories, custom or Special Products; modified units; or modified Software. 2.2.6 The repair or replacement of parts resulting from the tampering by persons unauthorized by LETG. 2.2.7 Operation and /or functionality of CORCORAN' personal property, equipment, and /or peripherals and any application software that was not provided by LETG (with the exception of integration and support related to the integration of the System with Microsoft Windows). 2.2.8 Replacement of Products or parts directly related to the removal, relocation, or reinstallation of the System or any System component by CORCORAN or persons not authorized by LETG. 2.2.9 Services needed to diagnose technical issues caused by the installation of unauthorized components or misuse of the System by CORCORAN or persons not authorized by LETG. 2.2.10 Services needed to diagnose malfunctions or inoperability of the Software caused by changes, additions, enhancements, or modifications in CORCORAN' platform or in the Software by CORCORAN or persons not authorized by LETG. 2.2.11 Services needed to correct errors found to be caused by CORCORAN - supplied data, machines, or operator failure. 2.2.12 Operational supplies, including but not limited to, printer paper, printer cartridges, toner, photographic paper, magnetic tapes and any supplies in addition to those delivered with the System; battery replacement for uninterruptible power supplies; and office furniture including chairs or workstations. 2.2.13 Support of any interface(s) beyond LETG - provided ports or cables, or any services that are necessary because third party hardware, software, or supplies fail to conform to the Specifications concerning the Products. 2.2.14 Services necessary due to CORCORAN' failure to back up its data or failure to use an uninterruptible power supply. 2.2.15 Design consultation services such as, but not limited to, configurations analysis, consultations with CORCORAN' third -party provider(s), and System modifications. 2.3 CORCORAN may request from LETG additional services or equipment outside the scope of this Agreement. CORCORAN shall receive from LETG in advance an estimate of the cost of the requested service or equipment. The rates for such services shall not exceed the then - current reasonable fair market rates, which rates shall be quoted to CORCORAN by LETG on an annual basis. Any services to be provided on an hourly basis shall be billed to CORCORAN in increments of no more than a quarter of an hour. Prior to commencing work or providing any additional equipment or services, LETG shall receive for all approved CORCORAN requests a signed work order from CORCORAN and a deposit equal to fifty percent of the estimated cost of the requested service or equipment. 2.4 CORCORAN shall make all of its requests for Services from LETG by contacting LETG's call intake center during Standard Business Hours. CORCORAN' system administrator shall follow the Residual Error reporting process described herein and make all reasonable efforts to duplicate and verify problems and assign a severity level to the problem. Criteria for assigning severity levels are listed in Exhibit B of this Agreement. CORCORAN agrees to use reasonable efforts to ensure that all problems are reported and verified by its system administrator before reporting them to LETG. CORCORAN shall assist LETG in determining that errors are not the product of the operation of an external system, data links between systems, or network administration issues. If a Severity Level 1 or 2 Residual Error occurs, any CORCORAN representative may contact LETG, but the system administrator must follow up with LETG Customer Support as soon as practical thereafter. The location of and phone number for the LETG call intake center is as follows: 651 - 578 -2801 (normal business hours) 651 - 578 -2801 Option 0 (after hours emergency) Section 3. SERVICE FEE. 3.1 The Services to be provided by LETG pursuant to this Agreement shall apply only to the Products described in the Description of Covered Products which is attached to this Agreement as Exhibit A. If the price for Services to a particular type of Software is based upon a per unit fee, such price shall be calculated on the total number of units of the Software that are licensed to CORCORAN as of the beginning of the term of this Agreement. If, CORCORAN acquires additional units of Software during the term of this Agreement, CORCORAN shall pay the cost for maintenance and support services for those additional units either when the Agreement is renewed or immediately upon acquiring the additional units. 3.2 The annual service fee for the initial year shall be the amount specified in Exhibit C of this Agreement. After this time, LETG may adjust the service fee for the next term of the Agreement by an increase of up to 5% per annum. 3.3 The service fee for each term of this Agreement shall be paid in advance by CORCORAN on January 1St of each year. LETG shall invoice CORCORAN for the service fee and any other fees for additional services requested by CORCORAN. All invoices from LETG to CORCORAN are due 30 days from the date of the invoice. Overdue invoices shall bear simple interest at the rate of 10% per annum after 60 days, unless such rate exceeds the maximum allowed by the law, in which case it shall be reduced to the maximum allowable rate. 3.4 CORCORAN is responsible for paying all sales taxes relating to this Agreement. Applicable sales tax amounts (if any) are not included in the fees set forth in this Agreement. If CORCORAN is exempt from the payment of any such sales taxes, CORCORAN must provide LETG with a valid sales tax exemption certificate; otherwise, absent proof of CORCORAN' direct payment of such sales tax amounts to the applicable taxing authority, LETG will invoice CORCORAN for and CORCORAN will pay to LETG all such sales tax amounts. 3.5 CORCORAN agrees to pay fees for those items or services excluded from this Agreement that it requests when and as the services are rendered or the items are received and the expenses invoiced, provided, however, that no such additional fees or costs shall be invoiced to CORCORAN without CORCORAN' prior written approval of the fees, costs and related work. LETG shall provide supporting documentation for all fees, costs and expenses. 3.6 LETG shall be solely liable for all payments and /or fees required to be paid to any subcontractor or third party under the direction of LETG for services and /or products requested by CORCORAN. Section 4. WARRANTY. 4.1 LETG shall warrant to CORCORAN that it will render its services hereunder in a good and workmanlike manner, and that during the term of this Agreement, LETG, at its sole cost, shall correct any failure to render its services hereunder in a good and workmanlike manner. LETG shall also warrant that all Releases and updates will be installed and maintained in a manner so that they are fully integrated into the System. 4.2 During the warranty period, LETG shall correct material defects which materially impair the use or function of the system within a period of five days of written notification by CORCORAN. LETG shall correct all other defects that do not prevent use by CORCORAN within thirty days. If LETG fails to cure the defects within the specified amount of time, CORCORAN may remedy the defective work and LETG shall be responsible for any expenses incurred by CORCORAN in obtaining this remedy. 4.3 All software provided by LETG is and shall be free of viruses, worms, and Trojan horses, and any code designated to disable the software because of passage of time, alleged failure to make payments due, or otherwise (except for documented security measures such as password expiration functions). 4.4 OTHER THAN THE LIMITED WARRANTIES SET FORTH IN THIS SECTION, LETG MAKES NO OTHER IMPLIED OR EXPRESS WARRANTIES, INCLUDING WITHOUT LIMITATION, ANY WARRANTIES REGARDING MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. BY THIS SECTION, LETG EXPRESSLY DISCLAIMS, AND CORCORAN WAIVES AND HEREBY UNDERSTANDS THAT LETG EXPRESSLY DISCLAIMS, ANY OTHER IMPLIED OR EXPRESS WARRANTIES, EXCEPT THE WARRANTIES EXPRESSLY SET FORTH HEREIN. Section 5. TERM OF AGREEMENT. 5.1 This Agreement shall commence upon final acceptance by CORCORAN of the work being provided by LETG pursuant to the parties' Software and Equipment License and Services Agreement. This Agreement may be renewed for by CORCORAN for an indefinite series of one year terms, each commencing on January 1st. 5.2 If CORCORAN does not renew the Agreement, or if this Agreement is otherwise terminated, and CORCORAN later wishes to reinstate this Agreement, it may do so with LETG's consent provided that CORCORAN pays to LETG the amount that it would have paid if the Agreement had been renewed or kept in effect, CORCORAN ensures that all of its Equipment is in good operating condition at the time of reinstatement, and all copies of the specified Software listed in the Description of Covered Products which is attached to this Agreement as Exhibit A, are to be covered by the Agreement. 5.3 Upon the expiration or termination of this Agreement, the parties shall immediately deliver to each other all confidential information of the other, including all copies which the party previously provided in furtherance of this Agreement. Confidential information shall include: (i) proprietary materials and information regarding technical plans; (ii) any and all other information of whatever type and in whatever medium including data, developments, trade secrets and improvements, that is disclosed by LETG to CORCORAN in connection with this Agreement; and (iii) all geographic information system, address, telephone, or like records and data provided by CORCORAN to LETG in connection with this Agreement that is required by law to be held confidential. Section 6. RESPONSIBILITIES OF CORCORAN. 6.1 Throughout the term of this Agreement, CORCORAN hereby agree to: 6.1.1 Maintain any and all of its electrical and physical environments in accordance with the System manufacturer's specifications. 6.1.2 Take standard industry precautions as recommended by LETG (e.g. backing -up files) to ensure database security. 6.1.3 Allow LETG to access its System, which includes allowing physical access CORCORAN buildings as well as remote electronic access to CORCORAN' computer system. 6.1.4 Appoint one or more qualified employees to perform system administrator duties, including acting as a primary point of contact for LETG for reporting and verifying problems, and performing System backup duties. At least one member of the system administrator's group that is appointed by CORCORAN should have completed LETG's End -Users training and System Administrator training (if available). The system administrator(s) must be familiar with the Products, the System platform upon which the Products operate, the operating system, database administration, network capabilities such as backing up, updating, adding, and deleting System and user information, and the client, server and stand -alone personal computer hardware. 6.1.5 Permit LETG to periodically conduct audits of CORCORAN' records and operations related to the Services, Products, and usage of application and database management Software. LETG may use the information collected in calculating its service fee for the next term of the Agreement. 6.1.6 CORCORAN will use its best efforts to help facilitate for LETG, at no charge, a non - hazardous environment for work on CORCORAN property that includes shelter, heat, light, and power, and provide LETG with full and free access to the covered Products. CORCORAN shall use its best efforts to help provide LETG with all necessary information pertaining to its hardware and software with which the Products are interfacing in order to enable LETG to perform the Services. 6.1.7 Run any anti -virus software installed by LETG as part of its System. 6.1.8 Obtain and install any operating system Upgrades to its System. Before installing any operating system upgrade, CORCORAN shall contact LETG to verify that the operating system upgrade is acceptable. Section 7. ASSIGNMENT. 7.1 LETG shall not assign its rights and interests pursuant to this Agreement or subcontract any part of this Agreement without first obtaining the express written permission of CORCORAN. Section 8. INDEMNIFICATION. 8.1 LETG shall indemnify, defend and hold harmless CORCORAN and all of its officials, employees, contractors and agents from and against any and all losses, damages, expenses, including attorneys' fees arising from all suits, actions, or claims of any character, name and description, brought for, or on account of any injuries or damages received or sustained by any person, or persons or property by or from the said LETG or by or in consequence of any neglect in safeguarding the work, or through the use of unacceptable materials or by or on account of any act or omission, neglect or misconduct of LETG or its personnel or subcontractors, or by or on account of any claims or amounts recovered for any infringement of patent, trademark or copyright, or from any claims or amounts arising or recovered under the "Worker's Compensation Law ", or violation of any other law, ordinance, order or decree. 8.2 Should the Software become, or in LETG's opinion, be likely to become the subject of such a claim of infringement, then CORCORAN will permit LETG, at LETG's option and expense (A) to procure for CORCORAN the right to continue using the same under the terms of this Agreement, or (B) to replace or modify the same so that it becomes non - infringing so long as it is substantially equivalent in function. Any replacement or modification of the software shall not adversely affect the performance of the overall System and services being provided to CORCORAN. 8.3 LETG does not warrant that Releases will meet CORCORAN' particular requirements, operate in the combinations that CORCORAN selects for use, be uninterrupted error - free, be backward compatible, or that all errors will be corrected. 8.4 In no event shall LETG be responsible for any consequential, indirect, special, or incidental damages incurred by CORCORAN. Section 9. INSURANCE. 9.1 Throughout the term of this Agreement, LETG shall comply with the insurance requirements set forth in this Section. In the event that LETG fails to procure and maintain each type of insurance required by this Agreement, or in the event that LETG fails to provide CORCORAN with the required certificates of insurance, CORCORAN shall be entitled to terminate this Agreement immediately upon written notice to LETG. 9.2 LETG shall not commence any work in connection with this Agreement until it has obtained all of the types of insurance set forth in this Section and CORCORAN has approved such insurance. All insurance policies required by this Section shall be with insurers qualified and doing business in Minnesota. LETG shall name CORCORAN as an additional insured under the policies required by this Section. Certificates of all required insurance shall be furnished to CORCORAN and shall contain the provision that CORCORAN will be given thirty days written notice of any intent to amend or terminate by either the insured or the insuring company. 9.3 LETG agrees to purchase and maintain commercial liability insurance during the term of this Agreement that includes coverage for bodily injury and property damage. The amounts of such insurance shall be not less than $2,000,000 bodily injury /each occurrence /aggregate and $2,000,000 property damage /each occurrence /aggregate, or $2,000,000 bodily injury and property damage combined single limits each occurrence /aggregate. This insurance shall include coverage for products, operations, personal injury liability and contractual liability, and any other liability assumed by LETG under the Indemnification provision of this Agreement. 9.4 LETG agrees to purchase and maintain technology consulting errors and omissions insurance during the term of this Agreement. The amounts of such insurance shall not be less than $1,000,000. 9.5 LETG agrees to purchase and maintain workers' compensation insurance during the term of this Agreement. LETG shall meet the statutory requirements of the State of Minnesota with respect to the terms of this policy. 9.6 LETG agrees to purchase and maintain automobile insurance on all automotive equipment owned, rented or borrowed by LETG that includes coverage for bodily injury and property damage. The amounts of such insurance shall be not less than $2,000,000. Section 10. DEFAULT. 10.1 If LETG breaches a material obligation under this Agreement and does not cure the breach after CORCORAN provides it with thirty days notice, CORCORAN may terminate this Agreement and then have the services to be provided be completed by such means and in such manner as it may deem advisable, utilizing for such purpose such subcontractors as it may deem advisable. After completion, LETG shall reimburse CORCORAN for these costs. LETG shall also be responsible for any expenses incurred by CORCORAN that exceed any amounts owed by CORCORAN to LETG. LETG shall in no way hinder or interfere with any other contractors or persons whom CORCORAN may engage to provide the services. Upon termination, the service fees that have been prepaid by CORCORAN shall be prorated from the date of termination and all remaining amounts shall be refunded by LETG to CORCORAN. LETG shall also be responsible for any damages, losses, attorneys' fees and other costs incurred by CORCORAN. 10.2 CORCORAN may also declare LETG to be in default as to a portion of the services only. In that event, and where LETG is unable to cure the breach, LETG shall discontinue work with respect to that particular service but shall continue performing the remainder of the services in strict conformity with the terms of this Agreement, and shall in no way hinder or interfere with any other contractors or persons whom CORCORAN may engage to perform the services. CORCORAN may have that those services completed by such means and in such manner as it may deem advisable, utilizing for such purpose such subcontractors as it may deem advisable. After completion, CORCORAN shall deduct its costs from its next payment of the annual service fees to be prepaid to LETG. LETG shall also be responsible for any damages, losses, attorneys' fees and other costs incurred by CORCORAN that exceed the annual service fees. Section 11. GENERAL TERMS AND CONDITIONS. 11.1 Notices required under this Agreement to be given by one party to the other must be in writing and either delivered in person or sent to the address shown below by certified mail, return receipt requested and postage prepaid (or by a recognized courier service), or by facsimile with correct answerback received, and shall be effective upon receipt. Corcoran Police Department LETG, LLC 8200 County Road 116 1951 Woodlane Drive Corcoran, MN 55340 Woodbury, MN 55125 Attn: Chief Sean Gormley Attn: Jeff Gottstein 11.2 Failure or delay by either party to exercise any right or power under this Agreement shall not operate as a waiver of such right or power. For a waiver to be effective, it must be in writing signed by the waiving party. An effective waiver of a right or power shall not be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. 11.3 This Agreement including the attached exhibits constitutes the entire Agreement of the parties regarding the covered maintenance and support Services and supersedes all prior and concurrent agreements and understandings, whether written or oral, related to the Services performed. Neither this Agreement nor the exhibits may be altered, amended, or modified except by a written agreement signed by authorized representatives of both parties. 11.4 Exclusive venue for any dispute between the parties arising out of or relating to this Agreement, or breach thereof, shall be in the state or federal court with competent jurisdiction in Washington County, Minnesota. This Agreement shall be governed by and construed and enforced in accordance with the laws of the United States and the State of Minnesota. Section 12. DATA PRACTICES. 12.1 All data collected, created, received, maintained, or disseminated for any purposes by the activities of LETG because of this contract is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as federal regulations on data privacy. Section 13. RECORDS —AVAILABILITY AND RETENTION. 13.1 Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, LETG agrees that CORCORAN, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of LETG and involve transactions relating to this Agreement. LETG Agrees to maintain these records for a period of six years from the date of termination of this Agreement. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be duly executed as of the day and year first written above by its duly authorized officer or representative. City of Corcoran, Minnesota Law Enforcement Technology Group Name: Title: Name: Title: Signature: Signature: Ir EXHIBIT A DESCRIPTION OF COVERED PRODUCTS (CORCORAN) The following Products shall be covered by this Agreement: Item LETG RMS , RMS Software LETG RMS E- Charging Interface Install CIBRS Submission Install LETG Hennepin County CAD Interface LETG Hennepin County eCitation Interface Description Qty Type Incident management system User MN BCA eCharging submission Deployment module configuration In vehicle computing server Deployment MN CIBRS submission module Deployment configuration Connection /transfer software Workstation Standard interface to HC CAD (does Deployment not include any customization or LETG RMS enhancement to meet future HC Field contact software (Includes Workstation needs) Ticketwriter, Accidentwriter and Standard interface to HC eCitations Deployment (does not include any customization or enhancement to meet future HC needs, nor implementation /testing support) LETG Mobile Mobile Software LETG Mobile Server (N /C Connected to In vehicle computing server Deployment another agency) software LETG Mobile Lite Connection /transfer software Workstation between LETG Field Reporting and LETG RMS LETG Field Reporting Field contact software (Includes Workstation Ticketwriter, Accidentwriter and Impound /Tow forms) Qty 10 1 1 1 0 0 0 EXHIBIT B SUPPORT PLAN Services Provided: The Services provided pursuant to this Agreement are based on the following Severity Levels. Each Severity Level defines the actions that will be taken by LETG for Response Time, Target Resolution Time, and Resolution Procedure for reported problems by CORCORAN. Response Times for Severity Levels 1 and 2 are based upon phone contact by CORCORAN as opposed to written contact by facsimile, email, or letter. Resolution Procedures are based upon LETG's procedures for Service as described below. Unless otherwise stated, all suspected Residual Errors will be investigated and corrected from LETG's facilities unless it is determined by LETG that on -site investigation and correction is necessary. Reporting a Problem. CORCORAN shall assign an initial Severity Level for each error reported, either verbally or in writing, based upon the definitions listed below. Because of the urgency involved, Severity Level 1 or 2 problems must be reported verbally to LETG's call intake center. LETG shall immediately notify CORCORAN if it makes any changes to the Severity Level. Status Reports. LETG shall provide verbal status reports to CORCORAN on Severity Level 1 and 2 Residual Errors. Written status reports on outstanding Residual Errors will be provided by LETG to CORCORAN' system administrator on a monthly basis. SEVERITY LEVEL DEFINITION TARGET RESPONSE TIME TARGET RESOLUTION TIME 1 Total System Failure — occurs when the LETG shall LETG shall fix or cure System is not functioning and there is provide a within 24 hours of no workaround; such as when a Central telephone initial notification by Server is down or when the workflow of conference CORCORAN. an entire agency is not functioning. within one hour of initial voice notification by CORCORAN.' 2 Critical Failure — occurs when a crucial LETG shall LETG shall fix or cure ' LETG will use its best efforts to provide CORCORAN with a fix or cure within the Target Resolution Time. CORCORAN shall allow LETG timely access to System. Target Resolution Times are not applicable if an error cannot be reproduced on a regular basis on either the LETG or CORCORAN' Systems. Should CORCORAN report an error that LETG cannot reproduce, LETG may enable a detail error capture /logging process to monitor the System. Should LETG determine that it is unable to correct such reported Residual Error within the specified Target Resolution Time, LETG shall assign such personnel necessary to correct such Residual Error promptly. Should LETG, in its sole discretion, determine that such a Residual Error is not present, LETG shall verify; (a) the Software operates in conformity to the System Specifications, (b) the Software is being used in a manner for which it was intended or designed, or (c) the Software is used only with approved hardware or software. The Target Resolution Time shall not commence until such time as the verification procedures are completed. 12 element in the System is not functioning provide a within seven Standard that does not prohibit continuance of telephone Business Days of basic operations and there is usually no conference initial notification by suitable workaround. This may not be within three CORCORAN. applicable to intermittent problems. business hours of initial voice notification by CORCORAN. 3 Non - Critical - Failure — occurs when a LETG shall LETG shall fix or cure System component is not functioning, provide a within 60 days of but the System is still useable for its telephone initial notification by intended purpose, or there is a conference CORCORAN. LETG reasonable workaround. within six may fix or cure by business providing a hours of initial Supplemental voice Release, if applicable. notification by CORCORAN. 4 Inconvenience — occurs when a System LETG shall LETG shall fix or cure causes a minor disruption in the way provide a within 60 days of tasks are performed but does not stop telephone initial notification by workflow. conference CORCORAN. LETG within two may fix or cure by business days providing a of initial voice Supplemental notification by Release, if applicable. CORCORAN. 5 Request for an enhancement to System LETG shall If functionality is by CORCORAN. review acceptable to LETG, functionality LETG shall provide and shall CORCORAN with a provide a release date along response with a proposed fee within 120 schedule. Business Days of initial notification by CORCORAN. EXHIBIT C ANNUAL MAINTENANCE AND SUPPORT FEES Application /Product Annual Maintenance and Support Fees (as defined in Exhibit A) $ 7,812 (first annual payment due January 1, 2014; subsequent years billed on January 1S) Total Annual Maintenance and Support Fee: $ 7,812 plus sales tax $107 est. L A N D F O R M o • From Site to Finish 0 105 South Fifth Street, Tel: 612 - 252 -9070 MEMORANDUM Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net DATE August 14, 2012 TO Dan Donahue cc City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013. This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development /subdivision. Corcoran Public Works Building Preliminary and Final Plat and Ordinance Amendment (City File 12 -010). The City is in the process of acquiring land from the Roehlke's for a new public works building on County Road 19. The application would be for a preliminary and final plat to create a new lot for the public works facility and an outlot for the remaining land that will be retained by the Roehlke's. The new public works site will be rezoned to Public /Institutional (P -1) to accommodate this use. This item has been scheduled for a public hearing at the Planning Commission on September 6th and City Council review on September 27th. 3. Daryl & Louredette Patnode Request for Agricultural Preserve Designation and Expiration for 23301 County Road 50 (PID 30- 119 -23 -11 -0001) (city file no. 12 -012). An application for Agricultural Preserve was submitted. The item has been scheduled for Council review on September 27m Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and will be working to close out this project. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process after the landscape guarantee period expires in 2013. 3. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of Landform'", SensiblyGreen " and Site to Finish" are service marks of Landform Professional Services, LLC. 1 conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 4. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The request was approved by the City Council on January 26, 2012. 5. Corcoran Wildlife Preserve (city file 10 -009). Preliminary plat (city file 06 -004) was approved on September 27, 2007 (Res. 2007 -72) with 8 findings and conditions. On September 23, 2010, the city council approved Resolution 2010 -40 approving the final plat. The applicant has 2 years to address all conditions of approval and record the final plat. The final plat approvals will expire on September 23, 2012 unless the applicant requests and is granted an extension. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals will expire on September 23, 2012. 7. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant is working through finance and other issues and intends to file the plat later this year. 8. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 9. Schmid IUP for Auto Repair Home Occupation at 6334 Rolling Hills Road (PID 33- 119 -23 -33 -001) (city file no. 12 -009). As a result of a code enforcement action, Steven Schmid has requested an interim use permit to allow auto repair as a home occupation. The item was approved by the City Council on June 28, 2012. 10. Sprint Tower Administrative Permit and Site Plan Modification (PID 25- 119 -23 -41 -0001) (city file no. 12 -013). Administrative approval to allow replacement of existing antennas and ground equipment on the tower at 7205 CR 101 was granted on 07/16/12. 11. David and Betty Heinz Certificate of Compliance (PID 03- 119 -23 -14 -0002) (City File 12 -014). An after - the -fact Certificate of Compliance for construction of an Agricultural Building that exceeds size limits with metal roof and siding at 20801 County Road 117 was approved on 07/09/12. MEMORANDUM Wenck Engineers • Scientists Business Professionals MEETING MINUTES SUBJECT: Weekly Progress Meeting #2 CLIENT: City of Corcoran, 2294 -10 -07 PROJECT: Sewer and Water Utility Project DATE: August 14, 2012, 9:00 A.M MEETING LOCATION: City of Corcoran, City Hall, Conference Room MEETING PARTICIPANTS: 1. Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com Name Company Phone Heather Libby Wenck 763- 479 -4256 Kent Torve Wenck 763 - 479 -4209 Rowdy Schmidt Wenck 763 - 479 -4261 Jon Enerson SR Weidema 612- 282 -4148 Scott Enerson SR Weidema 612- 282 -4128 Nick Holtz SR Weidema 612- 282 -4141 Kevin Cline MCES 612- 998 -2063 Pat Meister City of Corcoran 763- 286 -6740 Review of progress to date Construction Storm Water • SR Weidema will complete a stormwater inspection when all silt fence has been installed. • SR Weidema to check the gap in silt fence in the northeast corner of the site. • Need to install rock construction entrance(s) Utility Installations • Clearing and grubbing has continued, will finish up tomorrow. • Started silt fence installation yesterday and will finish up today 2. Project Safety Issues - none 3. Planned Work for Next Week • Mobilization of large back hoe. • Will start subcutting larger cut areas tomorrow. • Plan to start trenching for pipe next week. T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \07 - Construction \Meetings \Weekly Meeting Min 08- 14- 12.doc Page 1 of 2 4. Field Observations, Problems or Conflicts • Clearing and grubbing contractor's equipment was vandalized. • Pat and Rowdy to look at the trees along the trailer park area. Don't want to create a drainage issue by removing the trees. 5. QA Results - none 7. Surveying /Quantities • Need to stake the boring locations • Sewer stakes by Monday 8. Schedule — nothing new 9. Submittals • Wenck has received and reviewed submittals for: • Health and Safety Plan • Aggregates • Pipe, Fittings, Hydrants • Flow Meter submittal has been sent to Maple Grove for review. Wenck is meeting with MG tomorrow. 10. Other Business • Agreement with Maple Grove has not been finalized. The City Administrators are working on it. It needs to go through both councils but will be completed. A notice to proceed will follow the approval. Weidema voice concern with a delay and potential pipe cost increases because the market for PVC is so volatile. • Wenck to finalize change order that modified sewer pipe sizes /types. • Wenck to contact Wright Hennepin Electric regarding service to the Meter Manhole. Weidema to provide a cost to run the electric to the meter manhole to be included in Change Order. • Pay applications can be submitted to Wenck on the 1St or 3rd Monday of the month. 11. Next meeting Tuesday August 21, 2012 @ 9:30 am, Corcoran City Hall T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \07 - Construction \Meetings \Weekly Meeting Min 08- 14- 12.doc Page 2 of 2 STAFF REPORT / Code Enforcement Agenda Item 10 c. Council Meeting: Prepared By: August 23, 2012 Mike Pritchard Topic: Action Required: CODE ENFORCEMENT REPORT — July 2012 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass & Misc. Cases Grading or Overweight Animal Home Works, Permits - Building Misc. Concerns Junk /Junk Weed Violations Occupations Signs Metro West, Compaints Referred to Zoning Permits Driveway Permits IAg Vehicle Total Vehicles Control Concerns City Attorney Permits Permits or City review Engineer 44 1 24 1 5 1 1 1 2 1 0 1 12 1 13 1 0 1 4 1 20 1 2 1 3 1 2 Also Attached: Summary of unresolved complaints referred to City Attorney. Code Enforcement Update: Files referred to City Attorney COMPLAINT 12 -001 Address Complaint Type Summary /Notes 23XXX Co Rd 30 Home Occupation 1/20 Drove by site; there was no sign of operating business, commercial vehicle & equipment storage outside. 1/21 Phone call to City Planner for verification of Code compliance and CUP granted for Accessory Structure. Will follow up. 1/27 Several business trucks, and possibly employee vehicles parked (4) 2/13 Phone call from owner re: letter, left voicemail. 2/15 Returned call to Owner, left voice mail. 3/15 Business trucks, trailers on site. 5 cars, presumably employees parked. No response from property owner. 3/16 Referred file to City Attorney. 8/6 Formal Complaint put on Hold by Code Enforcement. Communication re- established with property owner /business. Meeting set for Aug 15. 8/15 Meeting with City Administrator, Planner, Code Enforcement and property owner and business owner. The property owner and business are willing to comply and start the process with a Land Use Application. Violation: Commercial business occupation in accessory structure in TCR District. City Ordinances violated: 1040.095. TCR (Transitional Rural Commercial). Also violation of original C.U.P. (Resolution 1996 -39) Subd. 1. Purpose. The Transitional Rural Commercial District (TCR) represents transition areas that have been identified as practical and generally suitable for future development as part of the Rural Commercial District. The purpose of the TCR District is to provide a holding zone until a landowner makes application for development, at which time the City may rezone the affected property to CR, consistent with the land use plan. Residential land uses will be allowed to continue pending future redevelopment consistent with the City's Comprehensive Plan. Although the property was allowed a Conditional Use Permit in 1996 (Resolution 1996 -39, the current occupation would not meet its requirements as this is a commercial business and that they do not own or occupy the residential structure. In fact, the CUP specifically prohibits commercial use. Options for compliance: 1. Cease and desist use. 2. Apply to split the property into two (2) separate lots and rezone the east lot to Rural Commercial. Continue use. 3. Apply to keep the same plat, but split the zoning only (by way of metes and bounds), into Rural Commercial and TCR. Apply for C.U.P. Continue use. Penalties: Section 1080 Enforcement Provisions Subd. 3. Penalties. Any person who violates a provision of this Chapter is guilty of a misdemeanor and, upon conviction thereof, may be punished as allowed by State Statute and as identified in Section 10.19 (8) of the City Code. Each act of violation and every day on which a violation occurs or continues is a separate violation. Date and reason for Attorney referral: Referred 3/16/2012. Two (2) letters were sent to the property owner, the first on January 9, 2012, and the second on January 27, 2012, with no response from the property owner. The business owner called regarding the letter, and stated that they would be out of town, and would contact the City upon their return but there was no attempt by the business to make contact with the City. UPDATE: The Formal Complaint was put on Hold by Code Enforcement. Communication was re- established with the property owner and business. A meeting set for Aug 15. On August 15, a meeting was held with property owner and business owner, with City Administrator, Planner, and Code Enforcement present. The property owner and business are willing to comply and start the process for compliance option 3, which requires a Land Use Application with a Site Plan for Re- zoning, and a C.U.P. Update from City Attorney: Formal Complaint on Hold, pending Land Use Application. COMPLAINT 12 -002 Address Complaint Type Summary /Notes 21XXX Horseshoe Loose cattle; Trail property 2/16 Met with Administrator and City Planner; discussed issue and the City's stake in damage; follow -up to the fence. 2/16 email to Attorney for direction. 2/22 Letter sent notifying code damaged fence violation, requesting timeline for repair of fence. 3/15 Inspected fence, no repairs made. Portions of fence completely open. 3/16 Referred file to City Attorney. 8/1 Attorney requested more information. 8/3 Inspection, no repairs made to fence. 8/8 The attorney is in the process of submitting a Formal Complaint. Violation: Animals at large due to an insufficient, damaged, or unmaintained fence. Property damage from animals. City Ordinances violated: Chapter 81 Animals. 81.10 Keeping of Animals & Non - traditional Farm Animals Any person keeping a farm animal or non - traditional farm animal within the City of Corcoran must adhere to the following requirements at a minimum: 6. All animals must be kept in an enclosed pen or corral with fences or enclosures of sufficient size, height and strength to ensure safe and humane retention of animals. Options for compliance: 1. Repair and /or install and maintain fence(s) of sufficient size and strength to ensure retention of all animals. Penalties: 81.11 Penalties and Violations Each day a violation of this chapter is committed or permitted to continue shall constitute a separate offense and shall be punishable as such under this Section. Violations of this Chapter shall constitute a misdemeanor and shall be punishable accordingly. Date and reason for Attorney referral: Referred 3/16/2012. A code violation notice letter was sent to the property owner with instructions to repair the fence. The property owner did not respond. The fence was not repaired. Update from City Attorney: A Formal Complaint is in the process of being submitted. (Misdemeanor) COMPLAINT 12 -004 Address Complaint Type Summary /Notes 22XXX Co Rd 50 Home occupation; 1/26 Site inspection; counted 12 vehicles outside of residence, most not current in tabs. 2 junk vehicles; trailers near edge of drive -way; transmissions & engines. Possibly running car repair, car parts; additional current vehicles maybe employees. 2/15 Letter sent. 2/22 phone conversation exterior with Owner; Explained violations in letter. Goal is to remove 10 vehicles with in end of storage March- April. Owner has an auto business in MPLS; most vehicles are in transit. Tire piles, trailers and auto parts will be removed. We will monitor property and check back for progress. 3/15 Site inspection to monitor progress; no progress made, violations have increased. Both trailers near end of drive way, counted 21 vehicles now on the property. Tire piles and rubbish still existing. 3/16 Letter sent notifying Owner that he would need to correct the violations by 4/2/2012 or matter will be referred to City Attorney. 5/23 Site inspection: No progress made. 18 vehicles on site, 1 open trailer with engines /car parts. Refer to City Attorney upon Administrator's approval. (MP) 6/12 Referred to City Attorney (MP) 8/1 The attorney is in the process of submitting a Formal Complaint. Violation: Junk Vehicles; Nuisances; Exterior Storage; Home Occupation (Not Allowed) City Ordinances violated: Chapter 80: Abandoned and Junk Vehicles 80.18 Violation to Store Junk Motor Vehicle. No person shall store, outside of an enclosed garage or similar building, any junk motor vehicle on his or her property. The property owner shall not give permission to store junk vehicle(s) on his or her property. The property owner shall be responsible for compliance with this section and shall be guilty of a misdemeanor if violated. Vehicles on the premises of junkyards and automobile graveyards that are defined, maintained, and licensed in accordance with M.S. 161.242, or that are maintained in accordance with local laws and zoning regulations, may be stored on the business property. Chapter 82: Nuisances 82.01 Maintenance of Nuisance Prohibited. No person, firm, corporation or association shall cause or permit any nuisance as hereinafter defined to exist or to be maintained upon property situated, in whole or in part, within the limits of the city 82.03 Actions Constituting Nuisances Nuisances shall include, but not be limited to, the following: c. In accordance with city code governing junk vehicles there shall be no collection of unused or unusable motor vehicle bodies, parts and engines and related accessories, with the exception of appropriately licensed pioneer, classic or collector vehicles as defined in M.S. § 168.10, g. The accumulation of disused furniture, appliances, machinery, automobiles and parts thereof, accumulations, which may become a harborage for rats, snakes or vermin or which may be conducive to fire, or which endangers the health, safety or welfare of the public, i. The existence of refuse or garbage, noxious substances or hazardous wastes, accumulated, piled, left, deposited, buried or discharged upon, or in, or flowing from any property, structure or vehicle, except for refuse or garbage deposited at places designated and provided for that purpose by the city. Section 1060: Performance Standards 1060.010 Exterior Storage Subd. 1. Outside Storage. As otherwise regulated, all outdoor storage is prohibited... *NOTE: F. Storage of recreational vehicles and unoccupied trailers less than 30 feet long, boats, all- terrain vehicles and snowmobiles may be stored in the side or rear yard, provided they comply with a minimum setback of 10 feet. Section 1030.100: Home Occupations 1030.100 - Home Occupations Subd. 1. Purpose. The purpose of this Ordinance is to maintain the character and integrity of residential areas and to provide a means through the establishment of specific standards and procedures by which home occupations can be conducted in residential neighborhoods without jeopardizing the health, safety and general welfare of the surrounding neighborhood. In addition, this Ordinance is intended to provide a mechanism enabling the distinction between permitted home occupations and special or customarily "more sensitive" home occupations, so that appropriate, permitted home occupations may be allowed outright or through an administrative process rather than a legislative hearing process. Subd. 4. C. Any Home Occupation shall be clearly incidental and secondary to the residential use of the premises, shall not change the residential character thereof, and shall result in no incompatibility or disturbance to the surrounding residential uses. E. There shall be no exterior evidence visible from public roads or adjacent parcels of the Home Occupation, including but not limited to storage of material, equipment, supplies, garbage dumpsters, etc. Personal vehicles (not to exceed 12,000 gross vehicle weight (GVW)] used in the Home Occupation, which comply with applicable provisions of this Ordinance, may be parked on the site. H. All Home Occupations shall comply with the provisions of the City Code. Subd. 11. Ordinance Administration. A. Upon adoption of the Home Occupation Ordinance on August 9, 2001, all individuals operating a business not otherwise permitted by this Ordinance were required to make application for a Conditional Home Occupation License (CHOL) and receive approval. Options for compliance: Penalties: 1. Cease and Desist Use. Remove Junk Vehicles, Trailers, and Automotive Parts. 2. Apply for and receive approval for a Conditional Home Occupation License, meet all the requirements, and comply with all the provisions of the Code). Section 80.18: Violation to Store Junk Motor Vehicle The property owner shall be responsible for compliance with this section and shall be guilty of a misdemeanor if violated. Section 1030.100: Home Occupations Subd. 12. Violations /Penalty. A. Any person violating this Section, upon conviction, is guilty of a misdemeanor and subject to a maximum fine or a maximum period of imprisonment, or both, as specified by Minnesota Statutes §609.03. B. The City may also seek injunctive relief or other equitable relief for violation of this Ordinance in Hennepin County District Court. If the City is successful in seeking the injunction, or other equitable relief, the property owner shall be responsible for all costs associated with the action, including reasonable attorney's fees. C. Mandatory cleanup of a property in violation of this Section shall be required as part of any resolution to a violation. Section 1080 Enforcement Provisions Subd. 3. Penalties. Any person who violates a provision of this Chapter is guilty of a misdemeanor and, upon conviction thereof, may be punished as allowed by State Statute and as identified in Section 10.19 (8) of the City Code. Each act of violation and every day on which a violation occurs or continues is a separate violation. Date and reason for Attorney referral: Referred 6/12/2012. A code violation notice letter was sent to the property owner with instructions to apply for a CHOL or cease use and remove the vehicles. The property owner responded and stated that he would try to remove the vehicles. No Progress was made in 3 months. Update from City Attorney: A Formal Complaint is in the process of being submitted. (Misdemeanor) Wenck TO: Dan Donahue FROM: Vince Vander Top DATE: August 16, 2012 SUBJECT: Trail Haven, Foxline, and Treeline Street Project Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com The City Council previously requested information regarding a process to potentially improve Trail Haven Road (between CR -10 and CR -30), Foxline Drive, and Treeline Drive. In response to this request, a memo was prepare on April 19 and then modified on May 3. The memos included cost estimates, possible assessments and other revenue sources, possible project schedules, and cash flow analysis for the project. The May 3 memo modified the April 19 memo to include the possibility of paving an additional segment of Trail Haven between CR -30 and Oakdale and adjoining local cul -de -sacs. This option was later discussed by Council and it was determined to not add this additional segment to the project at this time as it may place an undue burden on the City's MSA funds. Council also requested in May that the current assessment policy be reviewed and updated to include previously approved amendments. The original approval year of the policy was in 1989. Amendments were located between 1990 and 1995. There are no known amendments after 1995. The updated policy is presented to the Council under the cover of a separate memo. The review and update of the assessment policy has created the need to further update the original April 19 memo relating to the improvement of Trail Have, Foxline, and Treeline. Reasons for the update include: • Local residential cul -de -sac (side street) assessments • Assessments to tax - exempt properties namely cemeteries • Assessments to lots of record but currently not improved • Deferred assessments to large agricultural properties All of these factors could have an impact on the cash flow of the project. This memo accounts for those impacts and updates the April 19 memo. We will present this information at the next Council meeting. We will also hold a neighborhood meeting on August 22. Further direction can be determined after Council discussion at the August 23 meeting. Cost Estimate The estimated street improvement expense breakdown is summarized in the table below. The number of lot equivalents (LEs) along each street is also shown. ESTIMATED STREET IMPROVEMENT COSTS PREVIOUS CURRENT INDIRECT ROAD CONSTRUCTION TOTAL DIRECT DIRECT (20/) ACCESS LEs ACCESS LEs Trail Haven Road (CR 10 to CR 30) $695,000 $139,000 $834,000 36 31.5 Foxline Drive $305,000 $61,000 $366,000 21.5 20 Treeline Drive $105,000 $21,000 $126,000 7 7 $1,105,000 $221,000 $1,326,000 64.5 58.5 More detailed cost estimates were provided in the April 19 memo. The cost estimates were not changed at this time. The number of Direct Access LEs was changed based on the assessment policy review. Direct Access (Assessable) LEs The following assessment policy considerations had an impact on the LE count. Assessment Policy Section H.3 "Combining Lots" states that property owners who own two or more contiguous lots within a platted subdivision can combine those lots prior to the assessment process and only receive one LE assessment. If the combination is not completed prior to assessment, all lots will be assessed. Two examples of this scenario occur along Foxline Drive and three occur along Trail Haven Drive. In the recalculation of the overall LEs, we assumed that all of these lots would be combined reducing the number of overall Les from previous calculations. Assessment Policy Section H.6.b.2 addresses assessing large unplatted parcels (e.g. farm land) along Collector streets. In summary, the parcel is to be assessed according to the number of building rights but limited by the front footage of the parcel along the collector road. One of the 80 -acre parcels along Trail Haven would have eight building rights (i.e LEs), but we limited the assessable number to five based on the front footage on Trail Haven. All eight LEs had been previous counted in the assessment. Assessment Policy Section K "Postponed Assessments of Land in Agricultural Use" states in summary that agricultural parcels may have all but one assessment per 40 acres postponed with interest. In other words, one assessment per 40 acres is levied with the project while remaining assessments are deferred and become payable with the improvement of the property. Refer to Section K for more detail. Potentially 7.5 LEs could be deferred on the Trail Haven project. Assessments Direct access and side street access lot equivalents were determined for properties adjacent to each street in the proposed project area. Assessment values were increased slightly from the April 19 memo to account for the changes in LEs. Assessment values of $12,750 per LE and $3,200 per side street access LE were utilized in this memo ($12,000 and $3,000 in the April 19 memo). A $12,750 assessment per LE equates to approximately 70% of the total cost to improve the Foxline /Treeline residential streets. This assessment is proposed for all properties along Foxline, Treeline, and Trail Haven. A $3,200 assessment per side street access LE is proposed for the Foxline /Treeline parcels to account for the additional benefit of improving Trail Haven. The $3,200 assessment is approximately 25% of the $12,750 per LE assessment. In summary, Trail Haven LEs would be assessed $12,750 and Foxline /Treeline LEs would be assessed $15,950. Assessment revenues are shown in the following table. ROAD Trail Haven Road (CR 10 to CR 30) Foxline Drive Treeline Drive The table below compares the project expenses with the revenue sources. This project should result in an anticipated surplus of around $340,275 after assessments due and state aid funds are included. Any adjustments to the improvement or amount of the assessments will impact the end result. EXPENSES DIRECT SIDE STREET MSA ELIGIBLE AMOUNT ASSESSMENTS ROAD TOTAL Trail Haven Road (CR 10 to CR 30) $834,000 ASSESSMENT ASSESSMENT ($488,025) Foxline Drive SIDE STREET $255,000 $0 TOTAL DIRECT ACCESS LEs TO ($12,750/LE) ($3,200 /LE) ASSESSMENT ACCESS LEs $1,326,000 $832,275 $834,000 ($340,275) TRAIL HAVEN 31.5 - $401,625 $0 $401,625 20.0 20.0 $255,000 $64,000 $319,000 7 7 $89,250 $22,400 $111,650 58.5 27.0 $745,875 $86,400 $832,275 The table below compares the project expenses with the revenue sources. This project should result in an anticipated surplus of around $340,275 after assessments due and state aid funds are included. Any adjustments to the improvement or amount of the assessments will impact the end result. EXPENSES REVENUES TOTAL ASSESSMENT MSA ELIGIBLE AMOUNT CITY CONTRIBUTION ROAD TOTAL Trail Haven Road (CR 10 to CR 30) $834,000 $488,025 $834,000 ($488,025) Foxline Drive $366,000 $255,000 $0 $111,000 Treeline Drive $126,000 $89,250 $0 $36,750 $1,326,000 $832,275 $834,000 ($340,275) The current Corcoran Municipal State Aid (MSA) construction account balance is approximately $182,000. The 2012 construction allotment to Corcoran will be $234,000. The City's remaining obligation for CR -19 is approximately $136,000 (scheduled payment in January 2013). Therefore, a total of $280,000 would be available toward Trail Haven construction. We contacted the MSA office and verified that the City would be able to advance the necessary MSA funds to fund the Trail Haven improvements as shown above. The City would advance over two years of MSA funding. Proiect Schedule The following project schedule allows for the construction to begin in the spring of 2013 POSSIBLE STREET PROJECT SCHEDULE ITEM DATE Determine Assessment Amount /Policy: Foxline /Treeline - Local Road Trail Haven - Collector Road Summer /Fall 2012 Coordinate with State Aid Fall 2012 Neighborhood Meeting August 22, 2012 Order Feasibility Report Fall 2012 Accept Report, Order Public Hearing October, 2012 Public Hearing, Order Plans & Specs October, 2012 Approve Plans & Specs, Authorize Bids December, 2013 Receive Bids January, 2013 Review Bids & Assessments, Award Project Feb /Mar, 2013 Start Construction Apr /May, 2013 Assessment Hearing October, 2012 Complete Construction October, 2013 This schedule assumes that all grading, drainage (culvert), gravel and paving improvements would be completed in the fall of 2013. The City could still consider paving the road bituminous wear course in 2014. Projected Cash Flow Summarized in the table below is a general outline of the cash flow required to finance the project. PROJECTED CASH FLOW DATE ACTIVITY EXPENSE REVENUE BALANCE Indirect cost for design and May- Feb /Mar 2013 public process. This cost would $110,500 $(110,500) be incurred from project inception up thru the bid After the bid /Contract award: March 2013 Encumber State Aid funds (95 %) $792,300 $681,800 Issue assessment bonds $832,275 $1,514,075 Construction costs will be $1,105,000 $409,075 realized in summer of 2013 April to Nov. 2013 Indirect costs for construction engineering and public process $110,500 $298,575 would be incurred in fall and spring The project would be closed in Spring 2013 the spring /summer of 2013. $41,700 $340,275 The final 5% of MSA funds would be collected. Collect current assessments /Pay bond. 2013 -2033 Assessments would be collected $832,275 $736,650 $244,650 over a 10 to 20 -year period and used to make bond payments. Collect deferred assessments Undefined (timing of collection would $95,625 $340,275 depend on property improvement) Cash flow is important as the City considers funding the project and building a reserve for future street improvements. The City is able to build a street improvement fund through this project. Trail Haven Road would be funded primarily via the MSA construction allotment. Properties benefiting along Trail Haven would still be assessed based on the benefit received and similar to other properties not along a state aid street. Large Ag tracts could defer some assessments until such time the property is improved according to current policy. City of Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated Redlined version: August 15, 2012 CONTENTS INTRODUCTION........................................................................... ............................... ............................iii I. SPECIAL ASSESSMENTS ................................................................................ ............................I -1 A. Theory of Special Assessments ........................................................................... ............................I -1 B. Special Assessment Uses ..................................................................................... ............................I -1 C. The Benefit Principle ........................................................................................... ............................I -2 II. SPECIAL ASSESSMENT PROCEDURE ........................................................ ...........................II -1 A. Initiating the Proceedings ............................................................................... ............................... II -1 B. Preparing the Feasibility Study ...................................................................... ............................... II -1 C. Holding a Public Information Meeting ........................................................... ............................... II -2 D. Holding a Public Hearing ............................................................................... ............................... II -2 E. Ordering the Improvement and Ordering Plans & Specifications .................. ............................... II -3 F. Conducting a Project Walk Through .............................................................. ............................... II -3 G. Advertising for Bids ....................................................................................... ............................... II -3 H. Awarding Contracts ........................................................................................ ............................... II -4 I. Holding a Pre - Construction Conference ......................................................... ............................... II -4 J. Conducting a Pre - Construction Walk Through .............................................. ............................... II -5 K. Issuing Bonds ................................................................................................. ............................... II -5 L. Preparing Proposed Assessment Roll ............................................................. ............................... II -5 M. Holding Assessment Public Hearing .............................................................. ............................... II -5 N. Adopting the Assessments .............................................................................. ............................... II -7 O. Transmitting Assessments to County Auditor ................................................ ............................... II -7 III. SPECIAL ASSESSMENT POLICIES ............................... ............................... ..........................III -1 A. Assessment Costs ................................................................ ............................... ..........................III -1 B. Assessment Rates ................................................................ ............................... ..........................III -1 C. Assessment Period ............................................................... ............................... ..........................III -1 D. Interest Rate ......................................................................... ............................... ..........................III -1 E. Indexes ................................................................................. ............................... .......................... III -2 F. Properties Not Assessed ...................................................... ............................... ..........................III -2 G. Assessment Definitions ....................................................... ............................... ..........................III -2 H. Special Rules for Assessments ............................................ ............................... ..........................III -3 i Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \2012 Special Assessment Policy and Amendments redlined.docx I. Deferred Assessments ................................................................................... ............................... III -9 J. Street Connection (Access) Fees ......................................... ............................... .......................... III -9 K. Postponed Assessments of Land in Agricultural Use (10/22/92 amendment) .. .........................111 -10 IV. METHODS OF ASSESSMENT ....................................................................... ...........................IV -1 V. SERVICE LIFE OF IMPROVEMENTS ......................................................... ............................V -1 A. New Improvements ........................................................................................ ............................... V -1 B. Existing Improvements ................................................................................... ............................... V -1 VI. APPENDICES ................................................................................................ ............................... VI -1 A. Street Functional Classification Map ................................................................ ...........................VI -1 B. 35% Petition for Improvements ......................................................................... ...........................VI -1 C. 100% Petition for Improvements ....................................................................... ...........................VI -1 D. Resolution Declaring Adequacy of Petition and Ordering Preparation of Report ....................... VI -1 E. Resolution Ordering Preparation of Report on Improvement ........................... ...........................VI -1 F. Resolution Receiving report and Calling Hearing on Improvement ................. ...........................VI -1 G. Notice of Public Hearing on Improvement ........................................................ ...........................VI -1 H. Certificate of Mailing of Notice of Public Hearing on Improvement ............ ............................... VI -1 I. Resolution Ordering Improvement and Directing Preparation of Final Plans and SpecificationsVI -1 J. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids ..............VI -1 K. Resolution Accepting Bids and Awarding Contract for Improvement .............. ...........................VI -1 L. Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment for Improvement.................................................................................................. ............................... VI -1 M. Resolution Calling Hearing on Proposed Assessment for Improvement .......... ...........................VI -1 N. Notice of Hearing on Proposed Assessment for Improvement ......................... ...........................VI -1 O. Certificate of Mailing of Notice of Hearing on Proposed Assessment .......... ............................... VI -1 P. Resolution Adopting Assessment ...................................................................... ...........................VI -1 Q. Certificate to County Auditor ............................................................................ ...........................VI -1 R. Examples for Adjusting Front Footage ............................................................. ...........................VI -1 S. Example for Determining Average Street Footage and Equivalent Residential Units .................VI -1 T. Comparison of Assessment Payment Schedule With and Without Green Acres Deferment ....... VI -1 ii Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \2012 Special Assessment Policy and Amendments redlined.docx INTRODUCTION The special assessment is a financial tool employed by the City of Corcoran as a means of allocating the costs of specific improvement projects to the benefited properties and spreading those costs over a specified number of years. Special assessments are billed to the property owner along with real estate taxes. There is, however, a distinct difference between taxes and special assessments. Real estate taxes are a function of the real estate as determined by the municipal assessor, while special assessments are a direct function of the enhancement of value or the benefit which a specific improvement gives to the property. Once an improvement project is initiated and it is determined that the improvements are necessary and desirable, the goal of the special assessment procedure is to equitably and consistently allocate and levy the cost of specific improvements to the benefited properties. State Statutes and the courts have extended wide latitudes of authority to municipal councils for determining assessment methods and policies. The purpose of this assessment manual is to set forth the general assessment methods and policies to be utilized by the City Administrator and City Engineer when preparing assessment rolls for approval by the Corcoran City Council so as to assure uniform and consistent treatment to the various properties from year to year. It is emphasized that the following summarization is general in nature, and that certain circumstances may justify deviations from stated policy as determined by the City Council. iii Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \2012 Special Assessment Policy and Amendments redlined.docx I. SPECIAL ASSESSMENTS Minnesota State Law, Chapter 429, provides that a Municipality has the power to make public improvements such as: sanitary sewer; storm drainage; water source, storage and distribution facilities; street improvements including grading, curb and gutter and surfacing; sidewalks, street lighting, recreational facilities, etc. A. Theory of Special Assessments Special assessments are an indirect form of taxation. They are a compulsory charge on selected properties for a particular improvement or service which presumably benefit the owners of the selected properties and are also undertaken in the interest of the public. Special assessments have three (3) distinct characteristics: 1. They are a compulsory levy used to finance a particular public improvement program; 2. The levy is charged only against those particular parcels of property deemed to receive some special benefit from the program; and 3. The amount of the charge does not exceed the value of the benefits received. Special assessments are imposed only on real estate. They are never levied against personal or movable property. In theory, special assessments are frequently regarded as being more equitable than property taxes because those who pay them obtain some direct benefits from the improvements undertaken. B. Special Assessment Uses Special assessments have three important applications. I . The first and most popular use is for financing new improvements, particularly when new tracts of land are being converted to urban use. In this application, they are frequently used to pay for sanitary sewer, storm drainage, water source, storage and distribution facilities, street improvements including grading, curb and gutter and surfacing, sidewalks, street lighting, recreational facilities, etc. 2. Special assessments may also be used to underwrite the cost of major maintenance programs. Large -scale repairs and maintenance operations on streets, sidewalks, watermains, sanitary sewers, storm drainage and similar facilities can, and often should, be financed with special assessments. A significant new use of special assessments is in the redevelopment of existing neighborhoods. When residential areas are confronted with progressive deterioration or even when presently sound neighborhoods can be made more desirable through the development of parks, playgrounds, tree plantings and new street patterns, the City can utilize special assessments to good advantage. 1 -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated C. The Benefit Principle Special assessments may be levied only upon property receiving a special benefit from the improvement. In Minnesota, the Constitution and courts apply this general rule by placing the following limitations upon the power to levy special assessments: 1) the rate must be uniform and equal upon all property receiving special benefit: 2) the assessment must be confined to property specially benefited; and 3)the amount of the assessment must not exceed the special benefit. 1 -2 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated II. SPECIAL ASSESSMENT PROCEDURE Public improvement projects, which are to be financed by special assessments, generally follow the below listed steps: A. Initiating the Proceedings Improvement proceedings may be initiated in any one (1) of the following three (3) ways: By a petition signed by the owners of not less than thirty -five percent (35 %) of the frontage of the real property abutting on the streets named as the location of the improvement; 2. By a petition signed by all of the owners of real property abutting any street named as the location of the improvement; or 3. By the initiative of the City Council. Even if the City Council initiates the improvement project, an extra- ordinary majority is not needed to start the proceedings. Whether initiating the proceedings or accepting a petition requesting such proceedings, the City Council should simultaneously order a feasibility report on the proposed improvement. Upon receipt of a 100% petition, the City Council must determine that: 1. It has been signed by 100% of the owners of the affected property; and 2. They have agreed to pay 100% of the cost of the improvements. After making this determination, the project may be ordered without a public hearing. B. Preparing the Feasibility Study An improvement project which is initiated by action of the City Council or by a 35% petition may be ordered only after a public hearing. Prior to adopting a resolution calling a public hearing on an improvement, the council must secure from the City Engineer or some other competent person, a report advising it in a preliminary way as to: Whether the proposed improvement is feasible; 2. Whether the improvement should be made as proposed or in connection with some other improvement; 3. The estimated cost of the improvement; and 4. Any other information thought pertinent and necessary for complete council consideration. II -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated A feasibility study is generally prepared, though not legally required, for improvement projects which are initiated by a 100% petition. C. Holding a Public Information Meeting During the early stages of a public improvement project, it may be appropriate for City staff or residents of a potential project area to arrange a public information meeting for the purpose of gathering and disseminating information regarding the public improvement project process. Although not required in the Chapter 429 Assessment Process, the primary purpose of the public information meeting is to establish working relationships and channels of communications between the City and the potential benefiting property owners. Typical topics at these public information meetings would include: 1. How to initiate a public improvement project; 2. The estimated costs and assessment rates for an improvement project; 3. The steps and procedures involved in the Chapter 429 Improvement Project Process; 4. The City's assessment policies; and 5. The activities and procedures involved in the actual construction of an improvement project. From these meetings, the City desires to have neighborhood spokesperson(s) designated to facilitate communications throughout the project process. D. Holding a Public Hearing Improvement projects which are initiated by a 100% petition may be ordered by the City Council without a public hearing if the petitioning property owners agree to pay 100% of the cost of the improvements. Otherwise, the council must adopt a resolution calling a public hearing on the improvement project for which mailed and published notices of the hearing must be given. The notice of public hearing must include the following information: 1) The time and place of hearing; 2) The general nature of the improvements; 3) The estimated cost; and 4) The area proposed to be assessed. Not less than ten (10) days before the hearing, the notice of hearing must be mailed to the owner of each parcel in the area proposed to be assessed. The notice of public hearing must be published in the City's legal newspaper(s) at least twice, each publication being at least one week apart, with the last publication at least three (3) days prior to the hearing. II -2 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated At the public hearing, the contents of the feasibility study will be presented and discussed with the intent of giving all interested parties an opportunity to be heard and their views expressed. E. Ordering the Improvement and Ordering Plans & Specifications The public hearing may be adjourned from time to time and a resolution ordering the improvement may be adopted at any time within six (6) months after the date of the hearing by a four - fifths (4/5) vote of the City Council, unless the petition was initiated by a 35% petition in which event it may be adopted by a majority vote. The resolution may reduce, but not increase, the extent of the improvement as stated in the notice. After the ordering of an improvement project, the City Council must order the preparation of plans and specifications which may be included as part of the resolution ordering the improvements. When the council determines to make any improvement, it shall let the contract for all or part of the work, or order all or part of the work done by day labor, no later than one (1) year after the adoption of the resolution ordering such improvement unless a different time limit is specifically stated in the resolution ordering the improvement. F. Conducting a Project Walk Through Following the ordering of the preparation of the plans and specifications for a public improvement project by the City Council, the City staff will conduct a walk- through of the project area with interested property owners to gain insight into existing conditions and the history of the area. Although not required in the Chapter 429 Assessment process, the project walk through is intended to help City staff learn of existing and potential problems within the project area which can be addressed in the preparation of the plans and specifications and hopefully be resolved during construction. The walk through is also intended to be an informal forum where the City staff and project area residents can discuss project related concerns. G. Advertising for Bids If the estimated cost of the improvement exceeds X000$100,000, bids must be advertised for in the legal newspaper and such other papers and for such length of time as the City Council deems desirable. If the estimated cost of the improvement exceeds $00;000;$200,000 the advertisement must be in a paper published in a first class city, or in a trade paper, not less than three (3) weeks before the last date for submission of bids. The notice must contain the following information: 1. The work to be done; 2. The time when bids will be publicly opened, which must be not less than ten (10) days after the first publication of the advertisement when the cost is less than $00;000$200,000, and not less than three (3)weeks after publications in all other cases; and II -3 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 3. A statement that no bids will be considered unless they are sealed and accompanied by cash, a cashier's check, bid bond or certified check for such percentage of the bid as specified by the City Council. H. Awarding Contracts Following receipt of the bids, the City Council must either: Award the contract to the lowest responsible bidder; or 2. Reject all bids. The contract must be awarded no later than one (1)year after the adoption of the resolution ordering the improvement unless that resolution specifies a different time limit. The City Council may purchase the materials and order the work done by day labor or in any manner it deems proper ii I. The initial cost of the entire work does not exceed $5,000; 2. No bid is submitted after advertisement; or 3. The only bids are higher than the engineer's estimate. I. I. Holding a Pre - Construction Conference Following award of the project contract by the City Council and prior to commencement of construction by the Contractor, the City will normally hold a pre - construction conference at City Hall to discuss and review constructed related issues including the following: 1. Contract status; 2. Construction schedule including working hours; 3. Status of easements, right -of -way acquisition and permit applications; 4. Location of public and private utility lines and potential conflicts; 5. Listing of subcontractors and material suppliers; 6. Listing of Contractor's current labor and equipment rates; 7. Listing of Contractor's project superintendent and foreman with after work and emergency phone numbers; 8. Project safety and testing requirements; and 9. The procedure and timing of pay estimate processing. The City is responsible for arranging the meeting time and place; notifying the appropriate parties (Contractor, City staff, neighborhood spokespersons, utility companies and regulatory agencies), conducting the meeting and taking minutes for distribution to involved parties. II -4 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated J. Conducting a Pre - Construction Walk Through Following the pre - construction conference, but prior to the commencement of construction the City staff will arrange, notify and conduct a walk- through of the project area. Although not required in the Chapter 429 Assessment Process, the pre - construction walk through is intended to provide information and answer questions specifically related to the upcoming project. Items of discussion can include: changes in street elevation or alignment; replacement of driveway culverts; driveway and boulevard restoration; removal and replacement of mailboxes; mail service during construction; construction schedule and working hours; and access to and from residences. Again, the walk through is intended to be an informal forum between the City staff and project area residents for the purpose of improving communication and understanding. K. Issuing Bonds At any time after the City Council has ordered the improvements, the City may issue its general obligation bonds to finance the cost of the improvements. The resolution authorizing the issuance of the bonds will contain the following two (2) covenants by the City which are necessary in order for the bonds to be issued without an election: At least twenty percent (20 %) of the cost of each improvement project will be specially assessed against benefited property; and 2. The City Council will take all further actions and proceedings necessary in order for the final and valid levy of special assessments. As a matter of practice and policy, the City will require that, at least, thirty percent (30 %) of the improvement cost will be specially assessed to the benefiting properties when the potential for Green Acres Law deferments exists. L. Preparing Proposed Assessment Roll After the expenses incurred or to be incurred in the completion of an improvement have been calculated, the City Council must determine the amount it will pay and the amount to be specially assessed. The City Clerk, with the assistance of the engineer or other qualified person, must calculate the amount to be specially assessed against every parcel of land benefited by the improvement. The area to be assessed may be less than, but not more than, the area proposed to be assessed as stated in the notice of public hearing on the improvement. The assessment roll should contain a description of each parcel of property and the assessment amount including any deferred equivalent residential units. The assessment roll must be filed with the City Clerk and be available for public inspection. M. Holding Assessment Public Hearing A public hearing on the special assessments must be held following published and mailed notice thereof. The notice of the assessment public hearing must include the following information: 1. The date, time and place of the meeting; II -5 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 2. The general nature of the improvement; 3. The area proposed to be assessed; 4. The total amount of the proposed assessment; 5. That the assessment roll is on file with the clerk; 6. That written or oral objections will be considered; 7. That no appeal maybe taken as to the amount of assessments unless a written objection signed by the affected property owner is filed with the City Clerk prior to the hearing or presented to the presiding officer at the hearing; and 8. That the owner may appeal the assessment to the district court by serving notice on the Mayor or City Clerk within three (3)working days after the adoption of the assessment and filing notice with the court within ten (10) days after such appeal to the mayor or the clerk. The notice of the assessment hearing must be published in the legal newspaper at least once, not less than two (2) weeks prior to the hearing. The City Clerk must mail notice of the assessment hearing to the owner of each parcel described in the assessment roll at least two (2) weeks prior to the hearing. The mailed notice must also include, in addition to the information required to be in the published notice, the following information: The amount to be specially assessed against that particular lot, piece or parcel of land; 2. The right of the property owner to prepay the entire assessment and the person to whom prepayments must be made; 3. Whether partial prepayment of the assessment has been authorized by ordinance; 4. The time within which prepayment may be made without the assessment of interest; and 5. The rate of interest to accrue if the assessment is not prepaid within the required time period. It is the policy of the City of Corcoran that the "Notice of the Assessment Hearing" will either be sent by certified mail or hand delivered by City staff with the signature of property owner required. In addition to the "Notice of the Assessment Hearing," the City of Corcoran will provide a separate letter further explaining and detailing the prepayment procedure. II -6 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated N. Adopting the Assessments At the assessment hearing or at any adjournment thereof, the City Council may adopt the assessments as proposed or adopt the assessments with amendments. If the adopted assessment differs from the proposed assessment, the clerk must mail the owner a notice stating the amount of the adopted assessment. The adopted assessment roll shall include any and all deferred equivalent residential units on large or unplatted parcels of land along the City's functionally classified collector- arterial street system where the number of equivalent residential units exceeds the number of development rights based on the current City of Corcoran Zoning Ordinance. O. Transmitting Assessments to County Auditor After the adoption of the assessment, the City Clerk must transmit a certified duplicate copy of the assessment roll, including all deferred equivalent residential units, to the County Auditor. II -7 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated III. SPECIAL ASSESSMENT POLICIES It is the policy of the City of Corcoran that all properties shall pay their fair share of the cost of local improvements as they benefit. It is not intended that any property shall receive the benefits of improvements without paying for them. Local improvements will include water, sanitary sewer, streets, storm drainage, sidewalks, street lighting, recreational facilities, etc. A. Assessment Costs The total of assessments cannot exceed the project cost and must be apportioned equitably to properties having the same general land use (single family residential, multi - family residential, institutional, commercial, industrial or rural agricultural) based on benefit. The total assessment against any particular parcel shall not exceed benefit to that parcel. Project costs may include part or all of cost of previously installed projects not previously assessed. B. Assessment Rates The assessment rate for any special assessment item is computed by dividing the total assessable cost of such improvement item by the total number of assessment units, such as dividing the total cost of a street improvement project by the total number of assessment units benefited by the project. The entire project is considered as a whole in computing the assessment rate and applying it to all properties. The cost of installing the improvement in front of, to, or past any particular parcel of property is not the basis for assessment. All developable property within the assessment district, whether city, school, or private property, is assessed in the same manner. All footages are computed and recorded to the nearest foot. If the footage is 84.7 feet, 85 feet is used. Areas are computed and recorded to the nearest square foot. C. Assessment Period Improvements installed as a part of a new residential subdivision and petitioned for by the Developer should be assessed for a period not to exceed five (5) years unless the City Council determines that some other period of time is more appropriate. New commercial and industrial subdivisions petitioned for by the Developer should be assessed for a period not to exceed ten (10) years unless the City Council determines that some other period of time is more appropriate. Assessments for improvements not included as a part of a new development should be assessed for a ten (10) year period unless the City Council determines that some other period of time is more appropriate. D. Interest Rate The rate of interest on assessments shall not exceed one percent (1 %) greater than the rate of interest the City paid on the bonds which were issued to finance the project or, in the event no bonds were issued, then not to exceed about one percent (1%) greater than the average rate of interest on all bonds issued in the previous calendar year or the current market rate. III -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated E. Indexes Depending upon the appropriate resolution or authorization, the construction cost index or consumer price index may be used. The construction cost index is a number computed by "Engineering News Record" derived from prices of construction materials, labor and equipment for the Minneapolis area utilizing a base value of 100 in year 1913. The consumer price index is a number computed by the U.S. Department of Labor derived from prices of goods and services for the Minneapolis area with base year 1967 having a base value of 100. F. Properties Not Assessed Special assessments will not be levied against the properties described as follows: 1. Deemed unbuildable due to the existence of. undeveloped lands lying wholly and completely within zoned wetlands, floodplains, DNR protected wetlands and /or having restricted soils as determined by the City Building Inspector. However, all parcels of land are assumed to be buildable until proven otherwise by the owner; 2. Non - developable City owned properties; 3. Gemotot:ies; * 4. Public transportation rights -of -way. No building or landfill permits will be issued for such lands where assessments have been deleted from the assessment rolls. G. Assessment Definitions 1. Construction Cost: Amount paid to contractors for constructing the improvements. 2. Construction Interest: Cost of financing the improvements from the time the project is initiated until the assessment roll is approved by the City Council, less any interest earned on invested funds. The interest rate will be at the expected assessment rate. 3. Expenses to be Assessed: Cost incurred by the City in addition to the construction costs including, but not limited to, administration, legal, fiscal, engineering, staking, inspection, geotechnics, easement preparation, easement acquisition and assessing costs. 4. Project Cost (Total Cost of Improvements ): Total of contract costs, interest, expenses and work previously done but not assessed. 5. Permanent Street Improvement: Upgrading of a street by placing bituminous or concrete surface on a recommended base and including curb and gutter for an urban type street section. III -2 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 6. Building Site: An area of land on which a building exists or an area of land meeting city code requirements on which a building could be constructed. 7. Front Footage: The shortest dimensions of existing or potential sites abutting the streets. 8. Side Footage: The longest dimension of existing or potential corner building sites abutting the street. 9. Adjusted Front Footage: A method for determining the average front footage for odd - shaped lots which would be equivalent to the footage of a rectangular shaped lot of the same area and depth. Guidelines for determining the adjusted front footage of a lot are presented in Section H.2., which follows, and examples are presented in Appendix R. 10. Average Street Footage: The street frontage length obtained by dividing the sum of the total front yard and side yard lineal footages along the street right -of -way line for an entire subdivision by the number of assessment units (development rights) within that subdivision. An example for determining the "Average Street Frontage" of a development is presented in Appendix S. 11. Residential Unit: A residential unit is a platted single family residential lot which, in accordance with the City of Corcoran's zoning and subdivision regulations, cannot be further subdivided and which has only one (1) development right. 12. Equivalent Residential Units: Equivalent residential units are the number of assessment units into which a large or unplatted parcel of land, which abuts a City functionally classified collector or arterial street, is divided in order to determine an assessment rate. The number of equivalent residential units is determined by dividing the adjusted front footage of the parcel by the average street footage of the project. An example for determining the number of equivalent residential units for a parcel of land is presented in Appendix S. 13 Development Rights: The development rights of a lot on a parcel of land shall be determined in accordance with the provisions of the City of Corcoran's Zoning Ordinance. H. Special Rules for Assessments Intersections. The cost of all street improvements within street intersections shall be included as part of the total assessable cost. 2. Adjusted Front Footage. When the unit of measure for an assessment item is determined by front footage, an adjusted front footage shall be determined according to the following guidelines when an irregular shaped lot requires such an adjustment to maintain fairness and equity in the assessment. Examples for adjusting front footage of lots are provided in Appendix R. III -3 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated a) Odd- Shaped Lots For odd - shaped lots, such as exist on cul -de -sacs or triangular intersections, etc., the adjusted front footage is computed by dividing the area of the lot by the average depth. b) Approximately Rectangular Lots For a lot which is approximately rectangular, the adjusted front footage is computed by averaging the front and back sides of the lot. This method is used only where the divergence between front and rear lot lines is five feet or less. c) Rectangular Lots For the normal rectangular lot, the adjusted front footage is the actual footage of the lot. d) Shallow Lots For rectangular lots under 150 feet in depth, or irregular lots averaging less than 150 feet in depth, the adjusted front footage is determined by actual lot area divided by 150 feet or the predominant lot depth of rectangular lots within the same subdivision. e) Corner Lots Corner lots are treated like any other lot relative to front footage. f) Large Tracts Large tracts may have adjusted front footage on two or more sides. This adjusted front footage shall apply only to improvements on the particular street upon which the adjusted front footage faces. The corners of these large tracts shall be considered as side frontage. g) Double Frontage Lots (G) For double frontage lots, a single adjusted front footage is computed by using one of the methods listed in items a -d above. h) Neck Lots (I) For lots which have a small frontage on a street, with a narrow strip running back 150 feet or more, an adjusted frontage of 200 feet is arbitrarily assigned. III -4 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated Combining Lots. In those cases where a property owner owns two or more contiguous lots of a platted subdivision within an improvement project area and he wishes to relinquish any of the existing development rights by combining lots, the combining of those lots must be recorded with the County on or before the date that the City Council "declares the cost to be assessed and orders preparation of the assessment" by resolution. 4. Assessing Local Residential Street Improvements. The following policies shall apply to the assessment of local residential street improvements: a) Seventy to 100 percent of Tthe ewe cost of improving local residential streets to the City's design standards shall be assessed to abutting and benefiting properties on a per unit basis; b) The number of assessment units assigned to each parcel of land along a local residential street shall be equal to its development rights as determined in accordance with the City's Zoning Ordinance; • �r�! �s�a�r��s�s�ase�e !s�ssr�:�eee�rs�re!��: d) Corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local residential street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local residential street is, at least, twice the frontage along the collector - arterial street. In these cases, the local residential street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. 5. Assessing Local Commercial - Industrial Street Improvements. The following policies shall apply to the assessment of street improvements on local streets through commercially and industrially zoned areas: a) The entire cost of improving local commercial - industrial streets to the City's design standards shall be assessed to abutting and benefiting properties on a per unit basis; b) The number of assessment units assigned to each parcel of land along a local commercial - industrial street shall be equal to its development rights as determined in accordance with the City's Zoning Ordinance; III -S Corcoran Assessment Manual Draft Reissue with Amendments Incorporated d) Corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local commercial - industrial street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local commercial - industrial street is, at least, twice the frontage along the collector - arterial street. In these cases, the local commercial - industrial street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. 6. Assessing Collector- Arterial Street Improvements. The assessment of street improvements along the City of Corcoran's functionally classified collector and arterial streets shall be in accordance with the following policies: a) The cost of improving the City's functionally classified collector and arterial streets shall be assessed to the abutting and benefiting properties on a per unit basis with the exception that the additional cost for extra pavement thickness and/or width (associated with constructing collector - arterials to the City's 9 ton design standard in lieu of the City's 7 ton local residential street design standard) shall be financed by the City of Corcoran in all but commercial and industrial zoned areas. In commercially or industrially zoned areas, the abutting and benefiting properties shall be assessed for the entire cost of improving the streets to the City's 9 ton design standards for those areas. b) The number of assessment units for each benefiting lot or parcel of land along the improved collector - arterial street shall be determined as follows: For platted subdivision lots, the number of assessment units shall equal the development rights of that lot in accordance with the City's Zoning Ordinance; 2. For unplatted lots and parcels, the number of assessment units equals the number of equivalent residential units for that lot. • The equivalent residential units for a parcel is the resultant whole number, rounded downward with a minimum value of one(1), obtained by dividing its adjusted front footage by the average street footage for the project. III -6 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated WIN 1, d) Corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local commercial - industrial street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local commercial - industrial street is, at least, twice the frontage along the collector - arterial street. In these cases, the local commercial - industrial street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. 6. Assessing Collector- Arterial Street Improvements. The assessment of street improvements along the City of Corcoran's functionally classified collector and arterial streets shall be in accordance with the following policies: a) The cost of improving the City's functionally classified collector and arterial streets shall be assessed to the abutting and benefiting properties on a per unit basis with the exception that the additional cost for extra pavement thickness and/or width (associated with constructing collector - arterials to the City's 9 ton design standard in lieu of the City's 7 ton local residential street design standard) shall be financed by the City of Corcoran in all but commercial and industrial zoned areas. In commercially or industrially zoned areas, the abutting and benefiting properties shall be assessed for the entire cost of improving the streets to the City's 9 ton design standards for those areas. b) The number of assessment units for each benefiting lot or parcel of land along the improved collector - arterial street shall be determined as follows: For platted subdivision lots, the number of assessment units shall equal the development rights of that lot in accordance with the City's Zoning Ordinance; 2. For unplatted lots and parcels, the number of assessment units equals the number of equivalent residential units for that lot. • The equivalent residential units for a parcel is the resultant whole number, rounded downward with a minimum value of one(1), obtained by dividing its adjusted front footage by the average street footage for the project. III -6 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated • When the collector - arterial street improvement project area includes a platted subdivision, average street footage shall be determined with a minimum length of 200' and a maximum length of 275'. When a platted subdivision is not included within the project area, an assigned value of 250' shall be used as the average street footage. c) The total project cost for the local street design standard on all improved streets is then divided by the total number of equivalent residential units to arrive at the project assessment rate per unit. d) All existing development rights, on both platted and unplatted lots, will be assessed at the time the project is assessed while the City will defer and provide interim financing for the cost difference for the number of equivalent residential units in excess of the number of development rights. f) Platted corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local street is, at least, twice the frontage along the collector- arterial street. In these cases, the local street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. S) The City of Comor-an will not provide finaneial assistanee faf the improvement of eolleetor- a#er-ial s4eets wiless it meets one(!) or- more of the following eenditions- IN I NOW . . V. �� .• . e! e! ere�irizeries�as��rr :�i�.��ti��srseee!!��� 01 010,10M.- 1111 f) Platted corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local street is, at least, twice the frontage along the collector- arterial street. In these cases, the local street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. S) The City of Comor-an will not provide finaneial assistanee faf the improvement of eolleetor- a#er-ial s4eets wiless it meets one(!) or- more of the following eenditions- IN I NOW . . V. �� .• . e! e! ere�irizeries�as��rr :�i�.��ti��srseee!!��� W1 f) Platted corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local street is, at least, twice the frontage along the collector- arterial street. In these cases, the local street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. S) The City of Comor-an will not provide finaneial assistanee faf the improvement of eolleetor- a#er-ial s4eets wiless it meets one(!) or- more of the following eenditions- IN I NOW . . V. �� .• III -7 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated . e! e! ere�irizeries�as��rr :�i�.��ti��srseee!!��� III -7 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated h) in no ease shall the eelleeter- after-ial s4eet assessment rate be eembined with the loeal street assessment rate so as to s4sidize the loeal street 7. Assessing Municipal State Aid System MSAS, Projects. The following assessment policies shall apply to assessing abutting and benefiting properties along the City's designated Municipal State Aid System streets: a) Commercial /Industrial Rates Commercial /Industrial properties abutting a municipal state aid street project will be assessed the equivalent cost of typical City commercial /industrial street. Any incremental cost of the Municipal State Aid section in excess of the cost of a commercial /industrial street meeting the minimum design standards of the City of Corcoran may be funded with Municipal State Aid construction funds. b) Residential Rates Residential properties abutting a municipal state -aid street project will be assessed the equivalent cost of a typical City residential street. Any incremental cost of the Municipal State Aid section in excess of the cost of a residential street meeting the minimum design standards of the City of Corcoran may be funded with Municipal State Aid construction funds. Credit f Assessment o N4S n Roads (10/11/90 amendment) (10/11/90 amendment) Assessing Corner Lots on County and State Roads. For corner lots which abut a County or State Road, the following assessment units will apply: a) If the frontage and driveway access is limited to the County or State road, one half (l /2) assessment unit will be charged when the side street is improved. b) If any access is from the City road, one (1) assessment unit will be charged when the side street is being improved. III -8 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated FAUMMM. UM .� ­1 LOW (10/11/90 amendment) Assessing Corner Lots on County and State Roads. For corner lots which abut a County or State Road, the following assessment units will apply: a) If the frontage and driveway access is limited to the County or State road, one half (l /2) assessment unit will be charged when the side street is improved. b) If any access is from the City road, one (1) assessment unit will be charged when the side street is being improved. III -8 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 9. Assessing Residential Units Served by Private Driveway Agreement. (9/28/95 amendment) The residential units served by a Private Driveway Agreement shall be included in the Special Assessment of any street improvement (local, residential or collector /arterial) from which said residential units are accessed. These units shall be assessed at a rate of 23OA 100% of the amount assessed to the residential units abutting the improvement project. 10. Assessing Residential Units Served by a Local Residential Cul -de -Sac The residential units served by a Local Residential Cul -de -Sac shall be included in the Special Assessment of any collector /arterial street improvement from which said residential units are accessed. These units shall be assessed at a rate of 25% to 100% of the amount assessed to the residential units abutting the collector /arterial improvement project. I. Deferred Assessments The only deferment of assessments currently permitted by the City of Corcoran is the Green Acres Law CMSA 273.111 Sub. 11). The City Council may adopt policies in the future which might permit the deferment of assessments on the basis of senior citizenship or some other adopted criteria. Green Acre payments are deferred (unpaid) as long as the property qualities and continues to qualify for Green Acres. Change or ownership, division of the land, or changes in the Green Acres Laws could affect the status of a Green Acres deferment and, consequently, necessitate partial or total payment of the outstanding assessment amount. An owner, holding property with a Green Acres deferment, may elect to prepay or pay the assessment per the normal (non -Green Acres) payment schedule. With a Green Acres deferment, no annual payment of the assessment amount principle and interest is required. However, simple interest continues to be calculated on the outstanding principle amount for the term of the assessment. The principle and accumulated interest remain due at the termination of the Green Acre deferment. A comparison of the assessment payment schedule with and without the Green Acres deferment is provided in Appendix T. J. Street Connection (Access) Fees 1. Private Access to Existing Cit. Street A street connection (access) fee shall be paid to the City of Corcoran for the opportunity to gain direct, private access onto the existing City street system for parcels of land which are being developed adjacent to the street and which have not previously been assessed for the existing street. The following connection fee rates shall apply: a) A fee of $225.00 ( ?) per lot for connection to an existing gravel road; III -9 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated b) A fee of $950.00 ( ?) per lot for connection to an existing paved road which was not part of a public improvement project and has not been previously assessed; and c) A fee equal to the per unit assessment rate less a 5% depreciation rate per year, for up to ten (10)years, for connection to an existing paved road which was part of a public improvement project and had been previously assessed. After ten (10) years, the connection fee shall remain at 50% of the original assessment rate - considered to be the salvage value of the road. The number of years of depreciation will coincide with the assessment schedule for repayment of the project bond. For new subdivisions, the connection fees shall be collected at the time of final subdivision approval or as prescribed by the City Council in the resolution granting final subdivision approval. For existing undeveloped lots of record, the connection fee shall be collected at the time of building permit issuance. If the street connected to is improved and assessed within two (2) years of payment of street connection fee a credit in the amount of the connection fee shall be provided on the street assessment. 2. Public Street Connection to Existing Cit. Street New subdivision developments which will be constructing new public streets, to provide local access to the lots within the development, and connecting them to the existing public street system shall pay the following costs: a) Only the cost of the subdivision street improvements, constructed to the City's street design standards, when the street(s) extend completely through the subdivision to provide a secondary means of access either immediately or in the future; or b) When a new subdivision does not provide a secondary means of access (i.e. a simple cul -de -sac extension), the subdivision shall pay the cost of the new subdivision streets, constructed to the City's street design standards, plus the cost of: 1. One (1) assessment unit, at the street project's deferred assessment rate, if the street connected to was previously assessed; or 2. One (1) connection (access) fee if the street connected to was not previously assessed. The street connection (access) fee for the connection of a new public street to an existing City street shall be collected at the time of final subdivision approval or as prescribed by the City Council in the resolution granting final subdivision approval. K. Postponed Assessments of Land in Agricultural Use (1 0/22/92 amendment) 1 . Each parcel along a project road shall be assigned its current number of development units as permitted under the existing zoning and density standards. This assignment of development units III -10 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated would be exclusive of Agricultural Preserve Status. 2. A parcel currently being used for agricultural purposes may have the special assessment on all but one assessment unit /per 40 acres, postponed until the land is subdivided, developed or ceased being used for agricultural purposes. 3. The postponed special assessment shall be assigned a dollar value (the total value that the parcel would have been assessed, less the current assessment amount) and the assessment of all but one unit /per 40 acres would be postponed per the above. 4. At such time as the property that is the subject of a postponed assessment is developed and assessed, the City Council, in determining the amount to be assessed against the developing property, shall adjust the dollar value of the postponed assessment amount consistent with the Consumer Price Index (CPI) at the start of each year, not to exceed five percent (5 %) per year and that this amount of interest shall be added to the principal for a period not to exceed 10 years, at which time the principal and interest shall be frozen. 5. A Resolution identifying each parcel subject to the assessment postponement shall be passed and recorded against the property so that this would become public information. 6. One development unit shall be assessed for each 40 acre parcel at a minimum. (See attached Exhibit showing example.) 7. In order for a farmstead to be assessed any development units today, the following must be true: (a) There must exist frontage on the road improvement; or (b) The farmstead must have access by extension into the lot by way of the road improvement III -11 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated IV. METHODS OF ASSESSMENT Street costs are apportioned to the property benefiting from the street construction. Apportioning the cost of the street construction will be done by dividing the total project cost of the street improvements by the total number of assessment or lot units which are benefited. IV -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated V. SERVICE LIFE OF IMPROVEMENTS A. New Improvements All public improvements have a normal and limited usable life expectancy. For the purpose of this policy statement the life expectancy will be as follows. This life expectancy is predicated upon the principles as set forth. Surface Improvements a. Concrete curb and gutter - 30 years b. Bituminous street overlay — 10 years c. Bituminous street surfacing (7 & 9 ton) — 20 years d. Portland cement concrete street surfacing — 30 years e. Seal coating of bituminous streets — 7 years f. Roadway oiling or dust coating — 2 summer months B. Existing Improvements When any existing improvement is ordered to be renewed or replaced, the assessments to be levied therefore will be the proportionate share of the costs based on the ratio of the age of the improvement to the adjudged usable life expectancy. In order to warrant the project for that period of life expectancy as previously set forth, the city must have certain controls over the quality of material and workmanship, as well as design standards. All projects shall meet the minimum criteria and standards as established by the City of Corcoran. V -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated VI. APPENDICES A. Street Functional Classification Map B. 35% Petition for Improvements C. 100% Petition for Improvements D. Resolution Declaring Adequacy of Petition and Ordering Preparation of Report E. Resolution Ordering Preparation of Report on Improvement F. Resolution Receiving report and Calling Hearing on Improvement G. Notice of Public Hearing on Improvement H. Certificate of Mailing of Notice of Public Hearing on Improvement I. Resolution Ordering Improvement and Directing Preparation of Final Plans and Specifications J. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids K. Resolution Accepting Bids and Awarding Contract for Improvement L. Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment for Improvement M. Resolution Calling Hearing on Proposed Assessment for Improvement N. Notice of Hearing on Proposed Assessment for Improvement O. Certificate of Mailing of Notice of Hearing on Proposed Assessment P. Resolution Adopting Assessment Q. Certificate to County Auditor R. Examples for Adjusting Front Footage S. Example for Determining Average Street Footage and Equivalent Residential Units T. Comparison of Assessment Payment Schedule With and Without Green Acres Deferment VI -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated W MEMORANDUM NORTHLAND STRATEGIES Special Projects Group To: City of Corcoran From: Tammy Omdal Date: August 23, 2012 Re: Multi-Year Financial Management Plan The purpose of this memorandum is to provide additional information to assist the City in the adoption of a multi-year financial management plan ( "the report ") and the decision on sanitary sewer and water improvement in the downtown area of the City. At the City Council August 9th meeting Northland presented the Council with the preliminary draft report. The Council requested information on three additional options. The Exhibit I to this memorandum provides summary information on the three additional options. For comparison purposes summary information is also included in the Exhibit for Option A. Option A was included in the preliminary draft report presented to the City on August 91". Option A assumes the City does not proceed with a downtown improvement project. Action Items We recommend the City Council consider the following actions on September 13: 1. Adopt a formal fund balance policy. A draft policy is attached to this memorandum for review and discussion. 2. Adopt a multi -year financial management plan. We recommend that the final report the Council adopts include a (single) selected capital improvement and financing plan (versus multiple options or scenarios). This will require the Council to make a determination on August 23rd on which capital improvement and financing plan scenario to include in the final report. Options There were three additional options, in addition to Option A, the Council requested to be reviewed. In developing the three additional options, Council asked that the 2014 property tax levy estimate be increased to a level that would result in an estimated 3% increase in the City s overall property tax rate. The result of this adjustment to the tax levy is summarized in Exhibit I for each of the three options. Northland Securities, Inc. 45 South 7th Street Suite 2000, Minneapolis, MN 55402 Toll Free 1- 200 -851 -2920 Main 612- 851 -5900 www.northlandsecLnities.com Member FINRA and SIPC Multi -Year Financial Management Plan August 23, 2012 Page 2 Option A, as originally presented, is based on the Council not proceeding with sanitary sewer and water improvements in the downtown area. Option B assumes the City proceeds with a downtown improvement project, gravity system with 32 foot street at a cost of $2.293 million with benefiting property owners assessed 70% of the cost and the City paying the remaining 30% of cost from available tax increment. Option C assumes the City proceeds with the downtown improvement, as included in Option B, except under this option the costs are split 80/20 between the benefiting property owners and the City. Option D assumes the same project cost scenario as Option B and C except for under this Option the project costs are split 50/50 between the benefiting property owners and the City. Key Assumptions Each of the options shown in Exhibit I is based on the following key assumptions, as listed below. These key assumptions, with the exception of the change in the scope and estimated cost of the potential downtown project (low pressure system versus gravity system), are the same assumptions used in the preliminary draft report presented to the City on August 9th. 1. 2% annual increase in operating expense. 2. 1.5% annual increase in non - property tax revenue, with the exception of future utility fees estimated to increase by 2.0% annually. 3. Annual increase in property tax levies limited to approximately 3% (with the exception of year 2014 when the TIF district decertifies). 4. Debt service structured around maintaining property tax levy limitation parameter. 5. City will draw on Municipal State Aid Funds and assess benefiting property owners for street improvements ($455,000 in up -front cash from draw on MSA funds). 6. Capital Projects Fund will transfer available funds to the General Fund in 2013. Under Option A, the General Fund will repay this transfer of funds in year 2014, when cash becomes available from the redistribution of tax increment funds. Under the other three options, the General Fund will repay this transfer over a ten year period. 7. Bonding for public works facility to occur in 2012, with 50% of the funds expended in 2012 and the balance in 2013. 8. Redistribution of tax increment funds allocated as follows: a) to repay interfund TIF loan necessary to support cash flow for the Utility Fund; b) to provide permanent funding of $150,000 for "start-up" of the utility fund; and c) to provide cash to the General Fund. The start -up cash needed for the utility is $50,000 greater than prior estimates reviewed by the City. The City has reached preliminary agreement with the City of Maple Grove on payment for water service, which will require additional cash from the City. All three options assume the City will pay Maple Grove the $300,000 that will be owed for water service over 15 years Multi -Year Financial Management Plan August 23, 2012 Page 3 at annual interest rate of 5.5 %. (There may be an option to pay interest only for the first five - years.) 9. Maintain a minimum balance in the General Fund equivalent to 35% of annual expenditures. 10. Maintain a minimum balance in the future Utility Fund equivalent to three months of operating expenditures. 11. Maintain positive balances in all other City funds. 12. Implement the planned CIP, including proposed funding sources. This includes the use of available tax increment for the water and sanitary improvements, without or without the inclusion of the downtown area depending on the option. (The City engineer is reviewing the cost estimate for the "base" sanitary sewer and water project included in the multi-year financial management plan, estimated at $1.61 million (not inclusive of the payment to Maple Grove), to confirm it includes all costs both construction and other "soft" costs.) 13. Charges for services revenue shown in the Utility Fund is based on utility fees reviewed by the City Council but not yet adopted. Information on utility fees and charges is included in the Appendix section on the preliminary draft report. Conclusions The following conclusions were included in the preliminary draft report. These same conclusions are valid for the three new options that are included in this memorandum. The City has relied on available tax increment funds to provide overall cash flow for the City's operations (i.e., General Fund). This source of funds will not be available long term and the City will need to plan for other sources of revenue, including revenue from increasing property tax levy (off set by growth in tax base), utility fees and charges, to support its capital spending needs long term. Overall cash balance for the City is estimated to decline by about 50% over the next two years as the cash balance in the Tax Increment Fund is spent down and excess increment, if any, returned to Hennepin County for redistribution. Projections indicate, given certain key assumptions as outlined above )and in the preliminary draft report), that the City will be able to maintain sufficient cash flow in both the short and long term to meet its cash flow requirements. 2. Based on the City's identified plans for capital infrastructure maintenance and improvements, estimates for future property tax levy increase, estimates for special assessment of costs to benefiting property owners, and estimated for future utility rates, the City will be able to maintain adequate cash balances within the City's funds. Again, given certain key assumptions and plan adoption the City will be able to maintain property tax levy increases at approximately 3% or less over the next five years. The City's property tax base (tax capacity) will increase by about 4% after decertification of the City's tax increment financing district in 2013. This increase in tax capacity will help to offset estimated property tax levy increases. Multi -Year Financial Management Plan August 23, 2012 Page 4 3. Future development within the City is anticipated to bring new (increased) revenue to an anticipated utility (water and sanitary sewer) fund from the collection of anticipated future development (availability and connection) fees. Future development will also provide additional property value to the City and potential for additional property tax revenue to pay for services. The rate of future development and addition of customers is a significant variable for long term financial planning. Tentative Calendar Below is a tentative calendar for action items. This calendar may need to be modified based on the Council's timeline for pending decisions on projects. Aug 16 Public hearing publication date Sep 13 Public hearing on CIP and bond issuance Sept 13 Council adopts Financial Management Plan and Fund Balance Policy Sep 30 Rating received Oct 3 Pricing of bonds Oct 11 Council adopts warding resolution to issue bonds Oct 12 30 -day reverse referendum period expires Nov 1 Closing on bonds Preliminary - For Discussion Purposes Only City of Corcoran Comparison of Financial Plan Options All Figures Shown are Estimates Key Factors: - Cost of downtown water /sewer gravity system project estimated at $2.293M, project constructed and assessed in year 2013. - Street projects estimated at $2.097M, assessed at 60% in year 2013. MSA Funds drawn to cover eligible portion of project costs. 0 NORTHLAND STRATEGIES sn.ci.l ...I-•. a...n 8/16/2012 2013 2014 2015 2016 2017 Option A (No DT Project) Tax Levy $2,862,259 $2,985,360 $3,062,766 $3,139,104 $3,223,897 Tax Rate 40.856 41.146 42.064 42.955 43.959 Tax Levy, Annual % Change 3.1% 4.6% 2.8% 2.7% 2.9% Tax Rate, Annual % Change 3.1% 0.7% 2.2% 2.1% 2.3% Fund Balance, All City Funds Combined $3,910,405 $2,441,242 $2,433,397 $2,429,997 $2,431,090 Fund Balance, Minimum Requirement $3,844,672 $1,974,538 $2,070,753 $2,177,565 $2,284,984 Fund Balance (Below) /Above Minimum $65,733 $466,703 $362,644 $252,432 $146,106 Redistribution of TIF Funds to City $618,883 Option B (70/30 Split for DT Project) Tax Levy $2,862,258.91 $3,048,359.93 $3,130,766.12 $3,212,104.46 $3,301,896.68 Tax Rate 40.856 42.074 43.060 44.019 45.090 Tax Levy, Annual % Change 3.1% 7.0% 2.9% 2.8% 3.0% Tax Rate, Annual % Change 3.1% 3.0% 2.3% 2.2% 2.4% Fund Balance, All City Funds Combined $3,217,505 $2,277,738 $2,337,894 $2,407,493 $2,486,587 Fund Balance, Minimum Requirement $3,156,808 $1,923,949 $2,031,840 $2,101,151 $2,171,070 Fund Balance (Below) /Above Minimum $60,697 $353,789 $306,054 $306,342 $315,516 Redistribution of TIF Funds to City $397,379 Option C (80/20 Split for DT Project) Tax Levy $2,862,259 $3,048,360 $3,125,766 $3,212,104 $3,306,897 Tax Rate 40.856 42.074 42.987 44.019 45.162 Tax Levy, Annual % Change 3.1% 7.0% 2.7% 2.9% 3.1% Tax Rate, Annual % Change 3.1% 3.0% 2.2% 2.4% 2.6% Fund Balance, All City Funds Combined $3,446,805 $2,351,573 $2,406,728 $2,476,328 $2,560,421 Fund Balance, Minimum Requirement $3,386,108 $1,923,949 $2,031,840 $2,101,151 $2,171,070 Fund Balance (Below) /Above Minimum $60,697 $427,623 $374,889 $375,177 $389,351 Redistribution of TIF Funds to City $471,214 Option D (50/50 Split for DT Project) Tax Levy $2,862,259 $3,048,360 $3,135,766 $3,222,104 $3,316,897 Tax Rate 40.856 42.074 43.133 44.165 45.307 Tax Levy, Annual % Change 3.1% 7.0% 3.1% 2.9% 3.1% Tax Rate, Annual % Change 3.1% 3.0% 2.5% 2.4% 2.6% Fund Balance, All City Funds Combined $2,758,905 $2,130,069 $2,195,224 $2,274,824 $2,368,917 Fund Balance, Minimum Requirement $2,698,208 $1,923,949 $2,031,840 $2,101,151 $2,171,070 Fund Balance (Below) /Above Minimum $60,697 $206,119 $163,385 $173,673 $197,847 Redistribution of TIF Funds to City $249,710 Key Factors: - Cost of downtown water /sewer gravity system project estimated at $2.293M, project constructed and assessed in year 2013. - Street projects estimated at $2.097M, assessed at 60% in year 2013. MSA Funds drawn to cover eligible portion of project costs. 0 NORTHLAND STRATEGIES sn.ci.l ...I-•. a...n 8/16/2012 11b. CITY OF CORCORAN DRAFT CITY POLICY FUND BALANCE /NET ASSETS It is important for the financial stability of the City to maintain fund balance /net assets for unanticipated expenditures or unforeseen emergencies, as well as to provide adequate working capital for current operating needs so as to avoid short -term borrowing. When possible, the City will strive to pay cash for capital projects that can be anticipated and planned for in advance. Therefore the City's fund balance /net assets levels may fluctuate, in part, based on capital project plans. POLICY STATEMENT 1. The City will maintain fund balances in the General and Special Revenue Funds at a level which will avoid issuing short -term debt to meet the cash flow needs of the current operating budget. Generally, the goal would be to maintain a minimum total General Fund balance of 35% of the operating budget; however, this need could fluctuate with each year's budget objectives and appropriations such as large capital expenditures, and variations in the collection of revenues. 2. The City will maintain fund balance in the Capital Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. Generally the City shall strive for a minimum of 3- months operating cash in these funds. (This minimum shall be calculated based on the approved budget multiplied by 25- percent.) The maximum amount shall be limited to the 3- months operating cash plus an amount of cash that is estimated to be needed to pay for future capital projects. Future capital projects must be identified and quantified in a written finance plan for the fund which shall be included in the City's annual budget document. 3. The City will maintain net assets in the Enterprise Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. Generally the City shall strive for a minimum of 3- months operating cash in these funds. (This minimum shall be calculated based on the approved budget multiplied by 25- percent). The maximum amount in the Enterprise Funds shall be limited to the 3- months operating cash plus an amount of cash that is estimated to be needed to pay for future capital projects. Future capital projects must be identified and quantified in a written finance plan for the fund which shall be included in the City's annual budget document. The City will annually review the adequacy of all net assets balances. Judicious use of net assets within funds can be used to moderate fluctuations in capital projects and infrastructure maintenance expenses. 4. The City will annually review the adequacy of all fund balances. Judicious use of fund balance within funds can be used to moderate fluctuations in capital projects and infrastructure maintenance expenses. 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 4 8113/12 DRAFT 11 e. 1le. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET UUUUL I DIFFERENCE 201212013 PASS THROUGH PAGE # a CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 3,300 6,600 6,600 $ 7 41100 -122 FICA / SS 409 409 205 409 409 $ 8 41100 -126 Medicare 96 96 48 96 96 $ 9 41100 -210 Operating Expense 10 285 100 100 $ 10 41100 -364 Workers' Compensation 30 52 55 55 $ 11 Total City Council 7,144 7,157 3,837 7,260 7,260 $ 121 1 13 i News Letter/Website 14 41130 -351 News letter, Misc literature 3,134 4,067 3,714 4,000 4,000 $ 16 41130 -354 lWebsite 636 636 700 700 700 $ 17 Total Newsletter & Web 3,770 4,703 4,414 4,700 4,700 18 19 Elections 20 41410 -210 10perating Supplies 1,366 6,507 1,122 9,000 5,000 $ (4,000) 211 Total Elections 1,366 6,507 1,122 9,000 5,000 (4,000) 22 23 Auditor 24 41540 -300 Professional Services 84,555 29,044 16,612 17,000 17,000 $ 25 Financial Services 5,958 6,000 6,000 $ Abdo, Eick & Meyers $17,250 KDV, Ltd $3,686 26 Total Auditor 84,555 29,044 22,570 23,000 23,000 271 1 281 Assessor 29 41550 -210 Operating Supplies 427 1,331 717 500 500 $ 30 41550 -300 Professional Services 48,699 49,284 45,177 49,284 49,284 $ 31 Total Assessor 49,125 50,615 45,894 49,784 49,784 $ 32 33 1 W Attorney 34 41600 -300 Professional Services 24,425 69,753 30,861 35,000 35,000 $ 35 Total City Attorney 24,425 69,753 30,861 35,000 35,000 $ 36 37 City Charter 38 41000 -210 Operating Supplies - 9 235 $ 39 41000 -300 Professional Services 1,049 $ 40 Total City Charter 1,058 235 $ 41 42 Other General Government 47 41900 -300 Professional Srvs 2,400 $ 481 41900 -321 Telephone $ 49 41900 -360 Insurance 40,253 40,640 42,717 45,000 45,000 $ 2011 -2012 premium amount pending 50 41900 -430 Misc Banking Charges 59 $ 51 41900 -433 Dues & Memberships 24,987 23,274 22,207 24,000 24,000 $ Elm Creek Watershed, Home Free, NWHSC, League of MN Cities, AMM, Mediation 52 41900 -810 1 Refunds /Reimbursements 2,784 - - $ 53 General Fund Reserve 40,000 100,000 $ 60,000 General Fund Reserve 54 Total Other Government 71,081 63,914 64,924 109,000 169,000 60,000 55 561 Planning & Zoning 57 41910 -300 Professional Services 21,212 72,551 56,870 32,000 32,000 $ 59 Total Planning & Zoning 21,212 72,551 56,870 32,000 32,000 $ 60 61 City Hall Operating Expenses 62 41941 -200 Office Supplies 1,345 2,111 2,509 3,000 3,000 $ 63 41941 -201 Postage /Shipping 2,138 2,551 1,554 2,500 2,500 $ 64 41941 -207 Computer / Co ier Supplies 1,781 2,266 4,620 3,000 3,000 $ 651 41941 -210 Operating Supplies 12,544 15,160 10,425 9,500 9,500 $ Cintas, Zep, Adams, Erkens Water 66 41941 -300 Professional Services 5,505 7,250 10,650 7,000 7,000 $ Admin fees (Paychex, Acclaims, US Bank, HRA) 67 41941 -321 ITelephone 3,750 3,085 2,774 3,000 3,000 $ 68 41941 -352 Gen. Notices Public Hearing information 2,970 3,651 1,562 2,000 2,000 $ Crow River / Sun News 69 41941 -364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff) 42 - - 438 438 $ 70 41941 -380 Utilities / Outside Services 14,744 17,848 12,792 14,500 14,500 $ Center Point, Randys, Wright Henn Elec, Wright Henn Security 71 41941 -400 Repairs /Maintenance Bldg. 9,957 2,884 6,662 4,000 4,000 $ 72 41941 -520 Buildings & Structures $ 731 41941 -810 Refunds /Reimbursements 9 - - $ 74 Total City Hall Operatina 54,784 56,806 53,547 48,938 48,938 75 76 IT Technology 78 41951 -207 Computer / Supplies 7,260 5,285 6,232 10,000 7,500 $ (2,500) Annual license renewal 79 41951 -210 Operating Supplies 1,500 1 $ 1,500 Hardware /Software 80 41951 -300 Professional Supplies 6,000 $ 6,000 Managed services 81 Facility Assets 11,000 $ 11,000 Wi -Fi to civic center, conference room AV improvements, misc office furniture 821 Total IT Technology 7,260 5,285 6,232 10,000 26,000 16,000 83 84 Engineering 86 43170 -300 1 Professional Services 25,706 41,277 64,143 36,000 36,000 $ 87 Total Engineering 123,377 41,277 64,143 36,000 36,000 $ 88 89 Fire 90 42200 -300 Professional Services 236,742 248,613 1 247,090 250,000 250,000 $ Estimate 911 42200 -550 Motor Vehicles 13,868 18,946 11,258 - - $ 92 42200 -580 Safety Inspections - 1,000 1,000 $ New -Start inspection program 931 Total Fire Servicesl 250,609 1 267,560 258,347 251,000 251,000 $ 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 4 8113/12 DRAFT 11 e. 1le. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET LSUUUL I DIFFERENCE 201212013 PASS THROUGH PAGE # 94 95 Building Inspections 96 42400 -300 Professional Services 25,973 45,885 36,771 30,000 30,000 $ 97 42400 -437 1 Surcharges 1,141 2,969 2,275 2,500 2,500 $ 98 Total Building Inspections 27,115 48,854 39,046 32,500 32,500 $ 99 100 Recycling 101 43232 -210 Operating Supplies 511 202 1,839 1,000 1,000 $ - 102 43232 -300 Professional Services 64,140 66,339 71,176 63,345 69,000 $ 5,655 43232 -34400 372 103 Total Recycling 64650.64 66,541 73,016 64,345 70,000 $ 5,655 104 105 GRAND TOTAL CITY HALL 725,824 725,083 712,527 712,527 790,182 $ 77,655 106 107 City Administrator 108 41300 -100 Wages & Salaries 60,325 87,960 79,198 92,141 93,987 $ 1,846 Includes step increase and 2% COLA 109 41300 -121 PERA 4,059 6,161 5,742 6,680 6,814 $ 134 110 41300 -122 FICA/ SS 3,446 4,890 4,387 5,713 5,827 $ 114 111 41300 -126 Medicare 806 1,151 1,019 1,336 1,363 $ 27 112 41300 -130 Employer Paid FSA 175 350 - 350 350 $ - 113 41300 -131 Employer Paid Health 5,872 11,566 9,467 12,671 13,768 $ 1,097 114 41300 -133 Employer Paid HSA - 3,812 $ - 115 41300 -140 Unemployment Compensation 6,345 2,514 $ 116 41300 -208 Training 444 1,567 2,668 2,500 2,500 $ 1171 41300 -210 Operating Supplies 261 - 837 700 700 $ 119 41300 -364 Workers' Compensation 750 903 709 840 840 $ 120 41300 -433 Dues & Memberships 834 834 871 900 900 $ 121 Grand Total City Administrator 113,527 117,895 108,710 123,831 127,049 $ 3,218 122 123 City Clerk / Administrative Staff 124 41400 -100 Wages & Salaries 69,356 115,842 111,141 130,521 117,112 1 $ (13,409) Includes step increase and 2% COLA 125 41400 -110 Overtime 3,293 960 194 2,000 2,000 $ - 1261 41400 -121 PERA 3,958 8,578 8,026 9,608 8,635 $ (973) 127 41400 -122 FICA/ SS 4,558 7,593 7,501 8,217 7,385 $ (832) 128 41400 -126 Medicare 1,150 1,787 1,743 1,922 1,727 $ (195) 129 41400 -130 1 Employer Paid FSA 350 850 700 1,050 700 $ (350) 130 41400 -131 Employer Paid Health 5,020 6,086 6,754 31,678 27,536 $ (4,142) 131 41400 -132 Medical Cafeteria 3,630 8,026 13,369 $ 132 41400 -133 Employer Paid H S A 1,947 1,875 2,081 $ 133 41400 -140 Unemployment Compensation 6,755 3,822 - $ 1341 41400 -208 Training 1,473 725 1,044 2,000 2,000 $ 135 41400 -210 Operating Supplies 180 - 396 500 500 $ 137 41400 -364 Workers' Compensation Insurance 1,164 1,337 1,293 1,411 1,411 $ 138 41400 -433 1 Dues & Memberships 35 160 60 150 150 $ 139 Grand Total Admin Staff 129,112 157,640 154,301 189,057 169,156 $ (19,901) 140 141 Code Enforcement 142 41920 -100 Wages & Salaries 4,617 10,998 39,419 $ 28,421 Includes step increase and 2% COLA 1431 41920 -110 Overtime - - 1,000 $ 1,000 144 41920 -121 PERA 335 797 2,930 $ 2,133 145 41920 -122 FICA/ SS 286 682 2,506 $ 1,824 146 41920 -126 Medicare 67 159 586 $ 427 147 41920 -130 1 FSA Employer - - 350 1 $ 350 148 41920 -131 Health Insurance 6,336 13,768 $ 7,432 149 41920 -140 Unemployment Compensation $ - 150 41920 -208 Training - $ 1511 41920 -210 Operating Supplies 573 1,500 1,500 $ 152 41920 -331 Vehicle Expense - $ 153 41920 -344 Public Hearing Notices $ 154 41920 -364 Workers' Compensation $ 155 41920 -417 jUniform - 100 100 $ - 156 Grand Total Code Enforcement 5,877 20,572 62,159 $ 41,587 157 158 1591 43190 -300 Em Professional Services $ 160 Total Employee Benefit Chgs $ 161 162 Transfers to /from Other Funds 163 49360 -710 Residual Equity Transfer $ 164 49360 -720 Operating Transfers 14,390 4,842 $ 165 i $ - 166 Grand Total Administration 968,462 1,005,460 981,415 1,045,987 1,148,545 $ 102,558 167 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 4 8113/12 DRAFT 11 e. 1le. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 168 PUBLIC WORKS 1691 PERSONNEL SERVICES 170 43100 -100 Full -time - Regular 273,256 276,057 263,381 280,363 279,203 $ (1,160) Includes 2% COLA increase 171 43100 -110 Full -time - Overtime 19,193 24,077 18,594 19,000 19,380 $ 380 Includes $1,000 for Country Daze 172 43100 -121 PERA 20,638 22,801 19,299 21,704 21,647 $ (57) 173 43100 -122 FICA/ SS 15,915 16,965 15,003 18,561 18,512 $ (49) 174 43100 -126 Medicare 3,835 4,462 3,483 4,341 4,329 $ (12) 175 43100 -130 Employer Paid FSA 1,750 1,750 700 1,750 1,750 $ - 176 43100 -131 Employer Paid Health 36,431 35,885 42,005 63,355 68,839 $ 5,484 1771 43100 -132 Medical Cafeteria 2,059 4,759 5,915 $ - 178 43100 -133 Employer Paid H S A 10,818 11,044 1 11,147 1 $ 180 43100 -140 1 Unemployment Compensation - 589 - $ 181 43100 -364 Workers' Compensation Insurance 21,228 17,974 13,419 15,076 15,076 $ 182 183 43100 -417 Uniforms W Total PW Personnel 5,730 4,950 6,166 7,000 7,000 $ 184 185 186 43100 -200 PW MICS. OPERATING EXPENSES Office Supplies 5 - - $ - 187 43100 -208 Training and Instruction 1,960 1,786 1,780 2,500 4,000 $ 1,500 Training vendor change ?? 188 43100 -210 Operating Supplies 14,549 20,026 13,120 20,000 20,000 $ - 189 43100 -212 Motor Fuels 24,822 30,382 38,721 32,000 32,000 $ 190 43100 -220 Repair/ Main. Supplies 21,962 19,065 85,941 20,000 20,000 $ 191 43100 -223 Building Repair 649 50,711 7,748 6,500 4,500 $ (2,000) 192 43100 -300 1 Professional Services 2,100 2,100 2,100 2,100 2,100 $ - 193 43100 -321 Telephone 3,537 3,941 3,823 3,600 5,600 $ 2,000 1941 43100 -360 Insurance - 3,645 - $ - 195 43100 -380 Utility services 9,072 7,142 8,103 9,000 9,000 $ 196 43100 -810 Refunds /Reimbursements - - $ 197 Total PW 97,200 $ 198 199 CITY OPERATING SERVICES IMF 200 43100 -222 Seal Coating - 52,440 50,088 50,000 50,000 $ 201 43100 -225 Land Scape /Ditch Maintenance 4,841 8,305 9,100 10,000 10,000 $ 2021 43100 -226 Sign Repair Material 1,901 3,415 1,695 6,000 6,000 $ 203 43100 -227 Crack Filling 20,303 10,667 15,338 16,000 10,000 $ (6,000) 204 43100 -228 Dust Control 92,601 75,338 98,033 90,000 100,000 $ 10,000 based on past experience - may change with council decision 43100 -34301 $70,000 364 205 43100 -229 Culverts 1,925 6,242 10,081 7,000 13,000 $ 6,000 207 43100 -231 Drain Tile 2,416 - - $ - 208 43100 -232 Gravel 93,461 103,078 95,049 130,000 130,000 $ 209 43100 -233 Asphalt/Maintenance patching 111,903 143,687 123,719 130,000 130,000 $ - 210 43100 -381 Signal Lights /street lights 2,286 2,412 2,035 3,000 3,500 $ 500 2111 Total PW Operating 332,281 405,586 442,000 452,500 $ 10,500 212 PARKS PERSONNEL SERVICES 213 45200 -100 Wages and Salaries 16,213 15,498 14,480 28,128 27,345 $ (783) 214 45200 -110 Overtime 54 1,083 - - - $ - 215 45200 -121 PERA - $ - 216 45200 -122 FICA/ SS 999 983 843 $ (49) 217 45200 -126 Medicare 245 231 197 $ (11) 218 45200 -130 Employer Paid FSA - - &4,4934,493 $ - 219 45200 -131 Employer Paid Health - - $ 220 45200 -364 Workers' Compensation Insurance 160 2,600 3,799 $ 221 Total Parks Personnel 17,671 19,319 $ 222 PARKS - MISC. OPERATING EXPENSES PARKS 223 45200 -210 Operating Supplies 7,794 8,087 5,595 8,000 8,000 $ 224 45200 -220 Repair/ Main. Supplies 19 255 330 1,100 1,100 $ 225 45200 -221 Maintenance Project 7,461 9,457 7,144 15,000 15,000 $ 226 45200 -300 Professional Services - - $ 2271 45200 -321 Telephone 680 721 750 700 700 $ 228 45200 -380 Utility services 6,243 5,769 4,023 7,100 7,100 $ 229 45200 -530 Improvements Other than Bldg 48,450 35,903 35,823 35,823 35,823 $ NW Trails Snowmobile Club expense $35,823 45200 -33422 $35,823 375 230 45200 -810 Refunds /Reimbursements - $ 231 Total Parks Operating 70,647 60,191 53,665 67,723 67,723 $ 232 233 Total Parks 88,318 80,586 72,984 102,496 101,653 $ (843) 234 2351 Ice & Snow Removal 236 43125 -210 Snow and Ice Removal 1 28,450 32,703 21,412 1 29,000 29,000 $ - Salt and Sand 43125 -36200 $8,010 1 369 237 Total Snow & Ice 28,450 32,703 21,412 29,000 29,000 $ 238 239 GRAND TOTAL PUBLIC WORKS & PARKS 1,006,960 1,145,529 1,132,997 1,164,691 1,186,089 $ 21,398 240 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 4 8113/12 DRAFT 11 e. 1le. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 241 POLICE 242 PERSONNEL SERVICES 243 POLICE 244 42100 -100 Wages (Union) 460,839 492,602 434,520 505,745 334,681 $ (171,064) 2% COLA 245 42100 -101 Salaries 181,171 $ 181,171 246 42100 -110 Overtime 12,680 8,870 9,796 9,500 9,500 $ Includes $1,000 for Country Daze /Lieutenant not eligible for OT or Holiday Cash 247 42100 -111 Overtime Events 14,880 12,285 12,459 15,000 15,000 $ Pass thru funds only /no Motocross/ No Rockin Rogers 42100 - 33620/34201 $15,000 351/353 248 42100 -121 PERA 73,720 75,120 65,491 76,043 77,570 $ 1,527 2491 42100 -122 FICA/ SS (123) $ 250 42100 -126 Medicare 7,242 7,443 6,788 7,657 7,811 $ 154 251 42100 -130 Employer Paid FSA 2,389 2,450 414 2,450 2,450 $ 252 42100 -131 Employer Paid Health 24,328 34,167 36,189 39,283 42,699 $ 3,416 253 42100 -132 Medical Cafeteria 29,954 25,863 32,957 31,266 33,985 $ 2,719 254 42100 -133 Employer Paid H S A 7,500 9,376 10,404 9,621 11,297 $ 1,676 255 42100 -134 Employer Paid HRA 1,875 $ 256 42100 -364 Workers' Compensation 18,945 26,979 24,787 29,065 24,000 $ (5,065) 257 TOTAL 695,155 633,805 725,630 740,164 $ 14,534 258 PART TIME 259 42101 -100 Wages and Salaries 42,226 64,661 61,322 76,325 78,100 $ 1,775 $.50 increase per hour 261 42101 -111 Overtime Events 1,810 2,162 3,548 - $ - Pass thru only -PT officer works events if no full time officer available -funds from 42100 -111 262 42101 -121 PERA 927 4,290 1,804 2,500 2,500 $ - 263 42101 -122 FICA/ SS 2,522 3,887 1,792 4,732 4,842 $ 110 264 42101 -126 Medicare 646 969 928 1,107 1,132 $ 25 265 42101 -140 Unemployment Comp - 1,151 - $ - 2661 TOTAL 48,130 75,969 70,544 84,664 86,574 $ 1,910 267 POLICE ADMIN 268 42102 -100 Wages and Salaries 35,263 36,549 33,963 40,248 42,328 $ 2,080 Clerk final step pay and 2% COLA 269 42102 -110 Overtime - 500 500 $ 270 42102 -121 PERA 2,639 2,796 2,454 2,954 3,105 $ 151 PT officers who are employed as full time at home agency are PERA eligible 271 42102 -122 FICA/ SS 2,385 2,499 2,354 2,526 2,655 $ 129 272 42102 -126 Medicare 564 588 547 591 621 $ 30 273 42102 -130 Employer Paid FSA 350 350 350 350 350 $ 2741 42102 -131 Employer Paid Health 1,322 164 1,324 1,300 3,430 $ 2,130 275 42102 -132 Medical Cafeteria 3,897 4,616 4,731 5,200 2,730 $ (2,470) 276 TOTAL 46,420 47,563 45,722 53,669 55,719 $ 2,050 277 278 SUPPLIES 279 42100 -200 Office Supplies 5,405 4,670 3,819 5,000 5,000 $ - 280 42100 -201 Postage 844 465 483 500 500 $ 281 42100 -208 Training Classes and Supplies 5,603 9,706 12,125 10,000 10,000 $ 282 42100 -209 Police Reserves Equipment 3,747 2,806 2,401 3,500 3,500 $ 283 42100 -210 Patrol Supplies 2,975 3,434 2,950 3,500 3,500 $ 284 42100 -212 Motor Fuels 22,191 30,805 36,661 34,000 34,000 $ 285 42100 -417 Clothing and Uniforms 5,936 6,909 6,368 8,460 8,460 $ 286 42100 -433 Dues and Memberships 1,174 1,065 790 1,000 1,000 $ 287 42100 -810 Refunds /Reimbursements - - $ 288 289 TOTAL 47,874 98 960 65,960 $ 290 CONTRACTUAL SERVICES A ML 291 42100 -220 Maintenance - Motor Vehicle 10,257 9,066 12,788 8,000 8,000 $ 292 42100 -223 Building Maintenance and Repairs 1,365 3,268 2,318 3,000 3,000 $ 293 42100 -300 Professional - Animal Control 507 546 500 500 $ 294 42100 -301 Prisoner- Professional Fees 11,824 3,065 4,445 8,000 8,000 $ 295 42100 -304 Legal Services 33,240 28,757 31,689 30,000 30,000 $ 296 42100 -321 Telephone 4,403 4,939 5,124 7,200 7,200 $ 297 42100 -323 Radio Units 12,248 12,543 10,683 15,300 15,300 $ 298 42100 -380 jUtility Services / Civil Defense /Emergency Management 2,692 3,074 2,771 4,000 4,000 $ 299 TOTAL 76,537 64,713 70,363 76,000 76,000 $ 300 301 GRAND TOTAL POLICE 873,193 943,260 886,032 15005,923 1,024,417 18,494 302 303 304 OMBINED DEPARTMENT TOTAL EXPENDITURES 2,848,615 3,094,249 3,000,444 3,216,601 3,359,052 $ 142,451 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 4 8/13/12 DRAFT 11 e. 1le. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET DIFFERENCE 201212013 PASS THROUGH PAGE # 305 3061 Debt Service 307 Equipment Certificate Fund # 309 & 416 308 2006 & 2008 & 2010 Certificates 314 Principal & Interest 148,649 244,561 264,478 220,170 161,689 315 Required 5% overage 7,432 12,228 13,224 11,009 8,084 316 Total 156,081 256,789 277,702 231,179 169,773 $ (61,405) 324 325 Facility Expansion (PD) #307 & #407 328 Principal & Interest 41,720 41,404 41,830 41,412 40,828 329 Required 5% Overage 2,086 2,070 2,092 2,071 2,041 330 Total 43,806 43,474 43,922 43,483 42,869 $ (614) 331 332 Facility Expansion (Public Works) 333 Principal & Interest 43,405 334 Required 5% Overage 2,170 3351 Total 45,575 336 337 Equipment Certificate Fund # 309 & 416 338 2012 Certificates 339 Principal & Interest 47,036 $ 47,036 340 Required 5% overage 2,352 341 Total 49,388 342 3431 COMBINED DEBT SERVICE EXPENDITURES 199,887 1 300,263 1 321,623 1 274,662 307,606 $ 32,944 344 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 4 8/13/12 DRAFT 11 e. 1le. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 345 REVENUES 2009 ACTUAL 2010 ACTUAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/13 346 GENERAL FUND REVENUE - 347 348 GENERAL GOVERNMENT $ 349 41900 -31810 Cable Franchise Fee 33,326 34,674 37,253 32,000 35,000 $ 3,000 350 41900 -32110 Liquor Licenses Fees 18,420 18,260 18,260 18,200 18,250 $ 50 351 41900 -33402 Homestead Credit 1,772 1,515 $ - 352 41900 -33403 Mobile Homestead Credit - - - $ 353 41900 -33420 AG Preserve Credit 1,873 3,306 4,789 - $ 354 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 $ 355 41900 -33422 Other Grants and Aid 32,000 28,630 17,370 - $ Past years: DNR, 1000 Friends, Met Council 356 41900 -34000 Charges for Services 50 400 65 $ 357 41900 -34103 Zoning / Subdivision Fees 7,545 5,410 6,265 5,000 6,000 $ 1,000 358 41900 -34105 Copies/ Maps 80 303 152 100 150 $ 50 359 41900 -34107 Assessment Search 25 25 75 50 50 $ - 360 41900 -34108 TIF Administrative Fees 16,000 22,000 8,000 8,500 12,000 $ 3,500 362 41900 -34405 Clean up day Income 1,473 963 1,060 1,000 1,000 $ - 363 41900 -36200 Miscellaneous Revenue 6,629 5,381 7,695 1,000 2,500 $ 1,500 $260.00 Wetland Buffer Signs, $25.00 Fireworks Permit 364 41900 -36210 Interest Earnings 6,271 4,443 4,071 6,000 3,000 $ (3,000) 365 41900 -36217 Sale of Assets 19,400 - - - $ - 366 41900 -36220 Rents / Royalties 4,746 7,812 7,812 3,750 10,848 $ 7,098 Crop Rentals 367 41900 -36230 1 Donations 900 1,975 1,175 - 1,100 $ 1,100 T800.00 Newsletter advertising 368 41900 -36233 1 Refunds /Reimbursements 1,705 - - - $ - 372 CITY HALL OPERATIONS $ 373 41941 -34100 General Government - - $ 374 41941 -34101 lFacility Rental 3,043 3,165 4,443 4,500 4,500 $ - 375 41941 -36200 IMiscellaneous Revenue 577 1,456 2,778 - 1,000 $ 1,000 376 PUBLIC SAFETY $ - 377 42100 -32240 Animal Licenses 224 8 - - $ 378 42100 -33423 Police Town Aid 47,258 46,328 46,565 47,000 47,000 $ - 379 42100 -33424 Police Training & POST 4,361 3,585 3,787 4,000 3,500 $ (500) 380 42100 -33620 Other Grants and Aid /Safe & Sober 11,271 10,321 11,248 10,000 10,000 $ - Pass through only - Local traffic project 42100 - 111/42101 -111 $10,000 248 381 42100 -34200 Police Permits 1,650 1,685 1,755 1,500 1,500 $ 382 42100 -34201 Police Service Charge 7,800 8,400 5,848 5,000 5,000 $ 42100- 111/42101 -111 $5,000 248 383 42100 -34202 Police Reports / Misc. Fees 1,310 1,699 1,086 1,500 1,500 $ 384 42100 -34204 Police Training - 474 - - $ 385 42100 -35101 Fines 104,001 110,389 106,500 90,000 90,000 $ 386 42100 -36230 Donations - - 1,345 - $ 387 42100 -36233 Refunds /Reimbursements 12,077 - - $ 388 BUILDING INSPECTION $ 389 42400 -32210 IBuilding Permit Fees 47,879 77,358 83,590 60,000 50,000 $ (10,000) 42400 -300 $36,771 93 390 PUBLIC WORKS $ 391 43100 -33418 MSA Road Maint. Fund 100,722 84,891 129,364 130,000 130,000 $ 392 43100 -34300 Public Works Permits / Fees 2,830 1,535 3,845 3,000 3,000 $ 393 43100 -34301 Dust Control 72,147 77,854 78,888 55,530 55,530 $ 43100 -228 $70,000 203 395 43100 -36200 Miscellaneous Revenue 70,272 72,521 - - $ 396 43100 -36233 Refunds /Reimbursements 132 - - $ 397 ICE & SNOW REMOVAL $ 398 43125 -36200 Miscellaneous Revenue 8,010 $ 43125 -210 N/A 2012 399 RECYCLING $ 400 43232 -33610 County Recycling Grant 15,834 16,474 14,551 14,500 14,500 $ - 401 43232 -34400 Recycling Income 59,971 66,946 70,965 65,000 69,000 $ 4,000 Contract increase /fee increase 402 43232 -36200 Miscellaneous Revenue 6 $ - 403 PARKS $ 404 45200 -33422 Other State Grant 48,450 35,823 35,823 35,823 35,823 $ Snowmobile trail grant 45200 -530 $35,823 230 405 45200 -34101 Facility Rental 1,018 1,165 1,311 1,000 1,000 $ 406 45200 -36200 Miscellaneous Revenue 105 45 $ 407 45200 -36230 Donations 3,895 1,320 - $ 408 45200 -36233 Refunds /Reimbursements 26 - $ 409 TRANSFERS TO /FROM OTHER FUNDS $ 410 49360 -39200 Transfer from Other Fund - 16,426 - $ 411 412 TOTAL OTHER REVENUES 696,639 777,475 801,473 605,798 614,596 8,798 413 414 41900 -31020 Delinquent Property Taxes 27,615 76,178 40,730 40,000 40,000 $ - 415 41900 -31040 Fiscal Disparities 145,787 178,897 205,805 - - $ 416 41900 -31050 Property Tax Unallotment - $ - 417 41900 -31100 General Property Taxes 2,052,748 2,092,929 2,124,825 2,506,458 2,704,456 $ 197,998 418 419 TOTAL GENERAL FUND TAX LEVY /REVENUE 2,922,790 2,348,003 2,371,360 2,546,458 2,744,456 $ 197,998 420 421 TOTAL DEBT SERVICE TAX LEVY 199,887 300,263 321,623 274,662 307,606 422 423 TOTAL ALL REVENUES 3,619,429 3,125,478 3,172,833 3,426,918 3,666,658 206,796 424 425 TOTAL ALL EXPENSES 3,048,502 3,394,512 3,322,067 3,491,263 3,666,658 $ 175,395 426 427 429 * *These are monies available for the Reserve Funds ADMINISTRATOR'S REPORT Agenda Item No. 11e. Council Meeting: Prepared By: August 23, 2012 Dan Donahue, Administrator Topic: Action Required: Draft 2013 Budget Review Direction Policy: City required to adopt an annual budget and proposed property tax levy Budget Impact: Summary: The draft 2013 Budget and proposed property tax levy will be presented to the council for discussion. The council will be asked to review and give staff direction on changes. The council must adopt a preliminary property tax levy at the September 13, 2012 Council Meeting. Their direction on the proposed budget will be needed at this meeting on August 23" in order to have a tentative budget and tax levy ready for consideration on September 13tH Staff is working on Version 4 of the 2013 Budget that has the proposed expenses and revenues included. Expenses Overall, expenses for the three departments (Admin, Public Works, and Public Safety) are up $82,451 over 2012. Driving the change are personnel cost which are up $46,758. This includes a 2% Cost of Living Adjustment (COLA) and absorbs the 8.5% premium increase in medical insurance. Take away the personnel costs; the three departments are requesting an increase of $35,693. The biggest driver of this expense is the transition of the Code Enforcement position to all year (the 2012 Budget had this position starting in May instead of January). The other big expense driving the expenses is an increase of $60,000 to a total of $100,000 as a line item expense for the General Fund Surplus. Debt service is projected to be $307,606 or $32,944 over 2012. 1 caution that this is an estimate as the sale of new bonds is yet to occur. This increase includes the debt service on the new equipment certificates and the Public Work bonds. Revenues Administrator's Report— Agenda Item 11e, August 23, 2012 Council Meeting Page 2 General non -tax revenues are projected at $614,596 or $8,798 over 2012. Not a big increase as we are seeing very flat growth. Property Tax revenues are projected at $3,052,062 or $230,942 over 2012. This is an 8.2% increase over 2012. General Fund Surplus The $100,000 that is in this budget as a line item expense is clearly driving the big increase in property taxes for 2012. If this was removed, the property tax increase would be 3.8 %. The Five Year Finance Plan does give the council an option to removing this $100,000 line item expense for the GF surplus and reaching a goal of 35% of the General Fund held as a surplus. Property Tax and Fiscal Disparities By far the most confusing part of the property tax is that part which is identified as coming to the city from the Fiscal Disparities (FD) fund. Maybe I can explain it a little better than I have in the past. For 2013, 1 estimate that we need $3,052,062 in property tax. That number will remain a constant regardless of how much or how little Fiscal Disparities we actually receive. We are projected to receive approximately $177,000 of FD in 2013. If we actually receive more than this number, the other components making up our property tax receipts (except delinquencies) will go down by a like amount. The bottom line ($3,052,062) remains the same. I would ask the council to disregard FD in the budget as a line item and just concentrate on the actual total projection of property tax needed to support the budget. CLAIMS LISTING CHECK RANGE 19939 - 19996 Agenda Item 13 a -c. Council Meeting Date: 8/2312012 Prepared By: jheinecke Agenda Item: 13a, FUND #500 Escrow Claims Paid to Amount Project name Carson, Clelland & Schreder 140.00 Blocks & Rocks 10 -12 Landform 28.75 Park Place Storage 10 -06 Landform 718,75 Glogal Signal 12 -13 Total 887.50 Total Funds #500 = (See attached Check Detail Register) Agenda Item: 13b. Building Inspection Claims Paid To Amount Metro West Inspections 810.03 Total Building Inspections Claims (See attached Check Detail Register) Agenda Item: 13c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL 13c. Auto Deductions I Electronic Fund Transfer / Other Disbursements Date Paid to Amount 819/12 Net Pay PR16 32,160.27 8/10/12 Payroll Taxes 11,080.41 8/10/12 Paychex Fee 258.65 8/13/12 PERA 7,816.71 8113/12 Citi Street - 457 Deferred Comp 2,997.00 8/13/12 Citi Street - Health Care Savings 1,500.25 8/14/12 US Bank - H S A 1,403.70 Total 57,216.99 $ 887.50 $ 810.03 59, 952.72 57,216.99 $ 118,867.24 H:tCity Hall InformatlonlCITY GOVERNMENT1Council, Commissions & CommitteeslCoundl InformationlCouncil Claims12012 Claims.xls CORCORAN, MN 08/16/121:53 PM Page 1 Cash Balances Current Period: August 2012 Farmers Savings Acct PARK CAPITAL FUND G 415 -10102 $0.00 MTD MTD Current FUND Descr Account Debit Credit Balance Cash-.:...... ... ,..1. <..,', �. ......... .... a�.. .............. .. ....,. ,-..,..:..... ,.............. x.. GENERAL FUND G 100 -10100 $125.00 $67,064.41 $288,621.68 RESERVES DONATION FUND G 201 -10100 $0.00 $1,021.31 $27,312.33 POLICE DONATION FUND G 202 - 10100 $0.00 $0.00 $1,770.20 FIREARMS SAFETY G 204 -10100 $0.00 $260.46 $13,035.66 DWI FORFEITURE FUND G 205 -10100 $0.00 $31.67 $11,589.82 DRUG FORFEITURE FUND G 206 -10100 $0.00 $0.00 $1,167.18 TRUCK SAFETY G 207 -10100 $0.00 $0.00 $3,343.32 ASPHALT MAINTENANCE G 305 -10100 $0.00 $0.00 $71,365.81 POLICE CAPITAL FUND G 308 -10100 $0.00 $0.00 $62,875 -79 D /S- EQUIPMENT CERTS G 309 -10100 $0.00 $0.00 $79,385.64 CO. RD. 19 IMPROVEMENT G 310 -10100 $0.00 $0.00 $133,980.19 TAX INCREMENT FINANCING G 401 -10100 $0.00 $10,305 -50 $2,772,752.94 INFRASTRUCTURE PLANNING G 402 -10100 $0.00 $0.00 - $1,738.00 FACILITY EXPANSION D/S G 407 -10100 $0.00 $0.00 - $15,667.37 PW CAPITAL FUND G 410 -10100 $0.00 $0.00 $1,310.17 PARK CAPITAL FUND G 415 -10100 $0.00 $99.22 $329,265.99 CAPITAL - EQUIPMENT CERTS G 416 -10100 $0.00 $582.42 - $306,899.09 SHANNON LANE G 417 -10100 $0.00 $0.00 $9,448.02 ESCROW HOLDING FUND G 500 -10100 $0.00 $887.50 $20,063.19 CIVIC ORGANIZATIONS G 501 -10100 $0.00 $0.00 $6,000.09 INVESTMENT CONTROL G 999 -10100 $0.00 $0.00 $65.99 Total Cash $125.00 $80,252.49 $3,509,049.55 Farmers Savings Acct PARK CAPITAL FUND G 415 -10102 $0.00 $0.00 $10,648.73 Total Farmers Savings Acct $0.00 $0.00 $10,648.73 Change in Market Value GENERAL FUND G 100 -10105 $0.00 $0.00 $6,168.30 Total Change in Market Value $0.00 $0.00 $6,168.30 Grand Total $125.00 $80,252.49 $3,525,866.58 CORCORAN, MN 08/16/12 1:44 PM *Check Detail Register0 Page 1 August 2012 at Chk# 019946 8/23/2012 AK5TETER, BONNIEIJERRY E 100 -41410 -210 Operating Supplies (GENERAL) $90.00 2012 PRIMAR 2012 PRIMARY Total AKSTETER, BONNIEIJERRY $90.00 Paid Chk# 019941 8/23!2012 BALLISTIC PRODUCTS INC .. .. ... ............... ... ..... ........... . .............. ........ ............ E 100 -42100 -208 Training and Instruction $1,507.00 175362A SUPPLIES Total BALLISTIC PRODUCTS INC $1,507.00 Paid Chk# 019942 8/23/2012 ' CARSON, CLELLAND &SCHREDER E 401 -41900 -300 Check Amt Invoice Comm ent 10100 Farmers S a # to Bank 080112 E 100 -41600 -300 n.i:;�=:�:...:. ,...�...........,. _..........::.:......_..........,... :.....:......................-..,....,,.,,.,_:>.,:...:::tt.:.:..-„::..:......:...: Paid Chk# 019939 :_:..:,.._..................... _ ..... ..................... 8/23/2012 A 1 OUTDOOR POWER INC E 100 - 42100 -304 :' ` ° ..... .. E 100 - 43100220 Repair /Maint Supply (GENERAL) $95.64 297208 SUPPLIES E 100 -43100 -220 Repair /Maint Supply (GENERAL) $10.67 297579 SUPPLIES E 100- 43100 -220 Repair /Maint Supply (GENERAL) $194 297696 SUPPLIES E 100 -43100 -220 Repair /Maint Supply (GENERAL) $42.46 299033 SUPPLIES Total A -1 OUTDOOR POWER INC ._ . 52. ...._.,.._._....__ $11 71 ............................... . at Chk# 019946 8/23/2012 AK5TETER, BONNIEIJERRY E 100 -41410 -210 Operating Supplies (GENERAL) $90.00 2012 PRIMAR 2012 PRIMARY Total AKSTETER, BONNIEIJERRY $90.00 Paid Chk# 019941 8/23!2012 BALLISTIC PRODUCTS INC .. .. ... ............... ... ..... ........... . .............. ........ ............ E 100 -42100 -208 Training and Instruction $1,507.00 175362A SUPPLIES Total BALLISTIC PRODUCTS INC $1,507.00 Paid Chk# 019942 8/23/2012 ' CARSON, CLELLAND &SCHREDER E 401 -41900 -300 Professional Srvs (GENERAL) $2,496.67 080112 E 100 -41600 -300 Professional Srvs (GENERAL) $2,853.34 080112 E 100 - 42100 -304 Legal Fees $2,049.42 080112 E 100 - 41600 -300 Professional Srvs (GENERAL) $1,143.33 080112 G 500 -20268 Blocks & Rocks 10 -012 $140.00 080112 E 205 -42100 -304 Legal Fees $_31.67 080112 Total CARSON, CLELLAND & SCHREDER $8,714.43 Total CHELSEA CAYE Paid Chk# 0'19943 r. 8123/2012 CENTERPOINT ENERGY HOUSTON LEGAL CIVIL -LEGAL CRIMINAL -LEGAL LEGAL LEGAL FORFEITURE E 100 -45200 -380 Utility & Services (GENERAL) $16.53 080712 NATURAL GAS E 100 -41941 -380 Utility & Services (GENERAL) $30.32 080712 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $46.85 Paid Chk# Q19944 8/23/2012 CHELSEA CAYE E 415 - 45200 -300 Professional Srvs (GENERAL) $70.00 081012 MEMORIAL GARDEN MAINTENANCE Total CHELSEA CAYE $70.00 .............:_.:,..............._....................................,..............,..:..,........_................_............. Paid Chk# 019945 ... ...... ............ 8/23/2012 CINTAS - 470 ..:...................... ............................... . E 100- 42100 -223 Building Repair Supplies $27.10 470100002 FLOOR MATS E 100 -41941 -210 Operating Supplies (GENERAL) $34.21 470100003 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $70.38 470100004 PW Uniforms E 10041941 -210 Operating Supplies (GENERAL) $26.78 470103261 City Hall Scraper Mat E 100-43100-210 Operating Supplies (GENERAL) $70.15 470103262 PW Towels E 100-43100-417 Uniforms $70.38 470103263 PW Uniforms E 100 -42100 -223 Building Repair Supplies $27.10 470106464 FLOOR MATS E 100 -41941 -210 Operating Supplies (GENERAL) $124.68 470106465 City Hall Scraper Mat E 100 -43100 -417 Uniforms $70.38 470106466 PW Uniforms E 100 -42100 -223 Building Repair Supplies $27.10 470846840 FLOOR MATS E 100 -41941 -210 Operating Supplies (GENERAL) $34.21 470846841 City Hall Scraper Mat E 100 -43100 -210 Operating Supplies (GENERAL) $34,15 470846842 PW Towels E 100- 43100417 Uniforms $70.38 470846843 PW Uniforms CORCORAN,MN 08/16/12 1:44 PM *Check Detail Register@ Page 2 August 2012 . ... . .......... Check Amt Invoice Comment RADIO USER FEE Total CINTAS -470 $687.00 -Paid diiki 019 949 . PaidChk# 6169,4 5-- 8/23/2012 COMCAST-INTERNET . .. . . . .. . .. .... . ........................ .. ......... .................................................. ......... .............................. ....... ..... . ................ .......... . . ... E 100-42100-321 Telephone $63.46 080512 PD INTERNET E 1 00 -41 941 -321 Telephone $.63-45 080512 CITY HALL INTERNET Operating Supplies (GENERAL) Total COMCAST-INTERNET $126 . an Total HANSMANN, MICHELLE ---S794 Paidtfik#"dfbW ffk.., ..... ..... ... .... ....... .... ... . .. I.., ..................... . ... E100-41941-210 Operating Supplies (GENERAL) $54.62 229767 Total ERKENS WATER $ . 54.62'- - - ._ l ............................ . ....... ...... 0�I bi k# 019948 RANSSELL CATHERINE E 100-41410-210 0 +; OFFICE WATER E 100-41410-210 Operating Supplies (GENERAL) --...--.$.8.7.-75...2012 PRIMAR 2012 PRIMARY Total HEGG KATY $8 . 7.75 PaidChk# 019952 ...... ...... .., . . .... .... : ....... .... I .................. . ............................ ........... . .... ............. .......... ...... 8/23/20 12 ' kt f Ldki, jtwE ........................... ... ..... ... ................. .. . .... . ... ... .... .... E 100-41410-210 Operating Supplies (GENERAL) ...-...$..227.88 REIMB PRIMARY EXPENSES Total HEINECKE, JEANIE $227.88 . '- PaidC L .......... ...... . .... ........ .... .. ............................ .................. ... ...... .. . . . .. . E 100-42100-323 Radio Units E 100-43100-210 Operating Supplies (GENERAL) pe— ng -Supplies (GENERAL) 2012 PRIMAR 2012 PRIMARY RADIO USER FEE Total FRANSSELL CATHERINE .$.94.50 $ . 94.50 -Paid diiki 019 949 . . 1'2­HALE, (NARY - ... - - .. - - .. . . . .... ... . ............. .. .................. ...... . .... . .. E100-41410-210 Operating Supplies (GENERAL) $76.50 2012 PRIMAR 2012 PRIMARY $3,414.85 Total RAGE, MARY $76.60 Paid k4NSMANN ' ' MICHELLE+ E 100-41410-210 Operating Supplies (GENERAL) $94-50 2012 PRIMAR 2012 PRIMARY Total HANSMANN, MICHELLE ---S794 50 Pald Chk#C 019951 kkbl 2 + hEdd k4tY .++....+ -1 ........ ..... ...... E 100-41410-210 Operating Supplies (GENERAL) --...--.$.8.7.-75...2012 PRIMAR 2012 PRIMARY Total HEGG KATY $8 . 7.75 PaidChk# 019952 ...... ...... .., . . .... .... : ....... .... I .................. . ............................ ........... . .... ............. .......... ...... 8/23/20 12 ' kt f Ldki, jtwE ........................... ... ..... ... ................. .. . .... . ... ... .... .... E 100-41410-210 Operating Supplies (GENERAL) ...-...$..227.88 REIMB PRIMARY EXPENSES Total HEINECKE, JEANIE $227.88 . '- PaidC L .......... ...... . .... ........ .... .. ............................ .................. ... ...... .. . . . .. . E 100-42100-323 Radio Units E 100-43100-210 Operating Supplies (GENERAL) -11-23 120738007 RADIO USER FEE E 100-42100-323 Radio Units $93.24 120738098 RADIO ADMIN FEE E 100-42100-301 Prisoner $48.09 18853 CAD VISOR CONNECTION FEE $3,414.85 $43.83 18904 BOOKING FEES Total n=NNCTY INFO TECH $89639 ... ... . .. .. ...... Paid 6.14 019954 HILL PF MARY ** E 100-41410-210 Operating Supplies (GENERAL) $87.75 2012 PRIMAR 2012 PRIMARY Total HILL HARTKOPF MARY $87,75 0a-idcfikw 019655 E 100-42100-212 E 100-42100-212 E 100-42100-212 E 100-43100-212 8/2312d12 OIL wsflk Motor Fuels Motor Fuels Motor Fuels Motor Fuels Total JACKS OIL DIST INC $988.49 39531 SQUAD FUEL $777.86 39552 SQUAD FUEL $848-75 39566 SQUAD FUEL $799.75 - 39566 DIESEL FUEL $3,414.85 CORCORAN, MN 08/16/12 1:44 PM Page 3 *Check Detail Register0 August 2012 KAISER, LORI _ E 100- 41410 -210 Operating Supplies (GENERAL) $90.00 2012 PRIMAR 2012 PRIMARY Total KAISER, LORI $90.00 Paid Chk# 019959 8/23/2012 KDV LTD E 100-4154D-300 Professional Sry GENER Check Amt Invoice Comment Paid Chk# 019956 8/23/2012 JOHNSON GERALD G 500 -20261 Park Place Storage 10 -006 •, E 100 -41410 -210 Operating Supplies (GENERAL) $90.00 2.012 PRIMAR 2012 PRIMARY 20858 Total JOHNSON GERALD $90.00 Operating Supplies (GENERAL) Paid Ctik# 019957 8/23%2012 — JOHNSON, JOANN-- �• ` - " „ Total KOTHRADE MARLYS E 100- 41410 -210 Operating Supplies (GENERAL) $90.00 2012 PRIMAR 2012 PRIMARY E 100 -41941 -207 Total JOHNSON, JOANN $90.00 Operating Supplies (GENERAL) Paid Chk# 019988 8123/2012 . ....... . .. .......... E 100 - 41410 -210 Operating Supplies (GENERAL) Total LADDUSAW LIANE KAISER, LORI _ E 100- 41410 -210 Operating Supplies (GENERAL) $90.00 2012 PRIMAR 2012 PRIMARY Total KAISER, LORI $90.00 Paid Chk# 019959 8/23/2012 KDV LTD E 100-4154D-300 Professional Sry GENER LANDFORM. s ( AL) $540.00 152813 FINANCIAL CONSULTING G 500 -20261 Park Place Storage 10 -006 Total KDV LTD $540.00 PLANNING Paid Chk# 019960 .....- 8123 /2012 KOTHRADE MARLYS 20858 PUBLIC WORKS FACILITY E 10041410-210 Operating Supplies (GENERAL) $90,00 2012 PRIMAR 2012 PRIMARY E 100 -41910 -300 Professional Srvs (GENERAL) Total KOTHRADE MARLYS $90.00 PLANNING Paid Chk# 019961 8/23/2012 LADDUSAW LIANE E 100 -41941 -207 Computer Supplies E 100 -41410 -210 Operating Supplies (GENERAL) $87.75 -- ...•......- 2012 PRIMAR 2012 PRIMARY E 100 - 41410 -210 Operating Supplies (GENERAL) Total LADDUSAW LIANE _. ....... $87.75 . Paid Chk# 019962 8/23/2012 LANDFORM. 8/23/2012 LMCIT E 100 -42100 -364 .... .... ........................... .... .................... .... ........ G 500 -20261 Park Place Storage 10 -006 $28.75 20857 PLANNING E 100 - 41910 -300 Professional Srvs (GENERAL) $1,837.50 20858 PUBLIC WORKS FACILITY G 500 -20293 Global Signal Acquisitions 12- $718.75 20858 PLANNING E 100 -41910 -300 Professional Srvs (GENERAL) $2,002.31 20858 PLANNING Total LANDFORM $4,587.31 E 100 -41941 -207 Computer Supplies Paid Chk# 019963 8123/2012 L.INQUIST, ANGIE E 100 - 41410 -210 Operating Supplies (GENERAL) $171.00 2012 PRIMAR 2012 PRIMARY Total LINQUIST, ANGIE P..........._ .........................................._.......... _...,........- ................... .... _ ...... $171.00 aEd Chk# 019964 8/23/2012 LMCIT E 100 -42100 -364 Worker s Comp Insurance E 100 - 41300 -364 Workers Comp Insurance E 100 -43100 -364 Worker s Comp Insurance E 100 -41400 -364 Worker s Comp Insurance E 100-41100-364 Workers Comp insurance E 100 -45200 -364 Worker s Comp Insurance Council Worker's Comp Ins Total LMCIT Paid 6-4 —0-19965— 8/23/2012 LOFFLER E 100 -41951 -207 Computer Supplies E 100 -41130 -351 Newsletter Expenses E 100 -41941 -207 Computer Supplies $7,959.00 23232 PD Worker's Comp Ins $220.00 23232 Administrator Worker's Comp $8,764.00 23232 PW Worker's Comp Ins $660.00 23232 Clerk Worker's Comp Ins $17.00 23232 Council Worker's Comp Ins $458.00 23232 Parks Worker's Comp Ins $18,078.00 $150.00 1439398 MONTHLY SERVER MAINTENANCE $534.15 1439890 COPIER $322.90 1439890 COPIER C[}RC{]RAN'MN 08/15n21:44mm *Check Detail Register@ Page August 2012 Raid b64 6119966 -------'---'' ------- '-- --- '___'__-__'---------'' E100-4300-210 Operating Supplies VosmsnxL ¢7.18 3*500 8uPpus8 E100-43100-210 Operating Supplies (aswsnaL) _ $13.54 37144 SuppusD Total MsmARom $20.72 s1no-4o400-3oo Check Amt |nvmoa Comment $150-00 Total LOFFLER FIRE INSPECTIONS ,"�^.~°v.vvov mzx�o�z ���TN�4R}ET7���Go�G�r��------------'---------- ................... - ....... .......... ....... ........ ............ ' ....... ...... ... E1DU-431OO-232 Gravel �a45.17 10689603 CLASS Total MAmnmMARIETTA AGGREGATES ' - �u*s.17 w�'o1�oh�--�������i�--���������i�--- - ....... --- -'' ' '' --' ............ ................ ....... .............................. ............ ............ ....... -........ c100-41410-210 Operating Supplies (GENERAL) _....$171-00_ 2012PR|MAR 2012 PRIMARY E1O8-4310U-21V Total MAusaomw|s *171.00 Raid b64 6119966 -------'---'' ------- '-- --- '___'__-__'---------'' E100-4300-210 Operating Supplies VosmsnxL ¢7.18 3*500 8uPpus8 E100-43100-210 Operating Supplies (aswsnaL) _ $13.54 37144 SuppusD Total MsmARom $20.72 s1no-4o400-3oo Professional Gnm(sewsnxL) $150-00 081012 FIRE INSPECTIONS s10041920m00 Professional amx(GswsRAL) $50.00 081012 CONSULT E 100-*2400-300 Professional 8nm(GENERAL) os1O�O� 001012 JULY 2012 o to/ METRO vvsaTINSPECTION SERVICES - $01 - 0.03 - E1O8-4310U-21V ��8����hin§fd --������-�-r�i�|�o|���.L[�---------'--- $10.26 -'------�-� --- ---' '- ' -- '-�--------�-------------_- EIVn'45200'218 Operating Supplies (GENERAL) $172.18 A51740 pv�ob!eBif�'City Park West s 100-*5200'210 opomonoauppnen(QEmeR*L) $szo* x51777 Po�omoaios'uono Field E10O-«5oOO'21O OpwmUngSupplies (GEwERAL) n5c�8* A51778 po�alloBits'Moio��Gvhnoid E 1OO'452VV'21O Operating $15-65 A51858 Portable B|OtveotFields/Soccer Operating Supplies (gEmenaL) Total MINI e|Fp.LLo $293.51 auppuso s1oo-*u1oo'u18 rd'Chkw'819971---8/����1�-'kxW�omofv'�ffn�����'���o� $32.18 -- - ------------- E 100-42100-200 Office Supplies (GENERAL) $77.13 18129930 zn1z CODE BOOK Total MIN COUNTY ATTORNEYS ASSOC $7713 Oai6'dhki-6i§§f�---&�j2hif ------- -------- E2O1-*21OU-2OO Office Supplies (GewERAL) __$.303.50 MM|09O898 SAFETY MATERIAL FOR YOUTH P��C6x�o19A7�—nm��O��-�[�sid�66iNd��---- 1z Inn Al�i ^ .."_^.VV-'-f0 oeonopaxMaterials __$5�5V 172015 STREeTS/GN Total M�� SIGN CO INC $59.50 .~~`"k°".=,,y w/�/o�z m�p�xUT�PART$'���C�R�m-----------'--------'-----'-'------'---- E1V0421VO-22D Repoir/Maint Supply (GEwERAL ) $146.21 847228 BATTERIES SIGN TRAILER E1O8-4310U-21V Operating Supplies (GEwERxL ) $10.26 047277 SUPPLIES E1O0-*21OO-228 Repu|r/MWm Supply (GENERaL) $8238 847431 BATTERY #552 E 100-*3100'210 Operating Supplies (oswcnaL) *17.29 u*aoou 8uppusa E1OO'42100'22O RepoivMaint Supply (GEmERA/) $30-32 048708 ADHESIVE PRODUCTS E 100'43100'210 Operating Supplies (aemsRAL) *32.18 aouuur aoppusa s1uo~/n1oo'c10 Operating Supplies (gEmenaL) $21587 uaeser auppuso s1oo-*u1oo'u18 Operating Supplies (GENERAL) $32.18 853535 OuPPusO CORCQRAN, MN 08/16/12 1:44 PM Page 5 `Check Detail Register@ E 100 -42100 -220 Repair /Maint Supply (GENERAL) Total NAPA AUTO PARTS - CORCORAN Paid Chk# 019975 8/23%2012 NORDSTR.0..M WARREN E 100- 41410 -210 Operating Supplies (GENERAL) Total NORDSTROM WARREN Paid Chk# 019976 ' -8123/2012. . VOFFICE DEPOT August 2012 Check Amt Invoice Comment $0.00 854720 BATTERY REPLACEMENT #552 $566.70 $162.00 2012 PRIMAR 2012 PRIMARY S1B7 nn E 100 -42100 -200 Office Supplies (GENERAL) $20.00 619360962001 OFFICE SUPPLIES E 100 -42100 -200 Office Supplies (GENERAL) $20.07 619361104001 OFFICE SUPPLIES E 100 -42100 -200 Office Supplies (GENERAL) $14.90 619361105001 OFFICE SUPPLIES E 100 - 41941 -200 Office Supplies (GENERAL) $24.62 619502208001 SUPPLIES General Notices and Pub Info Total OFFICE DEPOT $79.59 E 100 -41941 -352 Paid Chk# 019977 8/23/2012 PESCHEL SHARON PUBLIC ACCURACTY TEST ............. ...... ....... E 100- 41410 -210 Operating Supplies (GENERAL) $94.50 2012 PRIMAR 2012 PRIMARY .......................:....... . Total PESCHEL SHARON $9450 Paid Chk# 019978 8/23/2012 RATKE SI IARON E 100- 41410 -210 Operating Supplies (GENERAL) $157.50 2012 PRIMAR 2012 PRIMARY Total RATKE SHARON $157.50 Paid Chk# 019979 � � 8123,/2'0"1-2, , RDO EQUIPMENT CO. - - E 100- 43100 -220 Repair /Maint Supply (GENERAL) $47.72 P_ 84606 LAMP Total RDO EQUIPMENT CO. $47.72 Paid Chk# 019980 8/23!2012 RODS BERTHA E 100 -41410 -210 Operating Supplies (GENERAL) Total ROOS BERTHA Paid Chk# 019981 8/2312Q12 __.. ST MICHAEL SPINI E 100 -43100 -210 Operating Supplies (GENERAL) rota) ST MICHAEL SPINAL REHAB CENTER r._:.,...:..........._ ............ ............................... Paid Chk# 019982 8/23/2012 ST1EG, JAN E 100- 41410 -210 Operating Supplies (GENERAL) Total STIEG, JAN $87.75 2012 PRIMAR 2012 PRIMARY $87.75 ........v:......:..~.. _ .............. ...... ...... ... ... _............ . . ..................... . . kL REHAB CENTER $53.00 073112 DRUG SCREEN $53.00 $90.00 2012 PRIMAR 2012 PRIMARY $90.00 Paid Chk# 019983 8123/2012 STREIGHER S POLICE EQUIPMENT E 100-42100 -209 Police Reserves $133.58 1943920 FLASHLIGHT E 100- 42100 -417 Uniforms $211.61 1947527 BADGES Total STREICHER S POLICE EQUIPMENT $345.19 Paid Chk# 019984 ............................ . 8/23/2012 SUN PRESS & NEWSPAPERS E 401 - 41130 -352 General Notices and Pub Info $235.13 TIF DISCLOSURE E 100 -41941 -352 General Notices and Pub Info $28.74 1391526 PUBLIC ACCURACTY TEST Total SUN PRESS & NEWSPAPERS $263.87 Paid Chk# 019985 ....... _.. _ ....................... _.:.. _.................................................... 8/23/2012 SUZANNE FEHN .......................:....... . CORCORAN, MIN 08/16/12 1:44 PM Page 6 `Check Detail Register@ August 2012 .e Check Amt Invoice Comment E100-41410-210 Operating Supplies (GENERAL) $87.75 . .it. 2012 PRIMAR .f!• ^'r. :sue / r�f.'.�..r'i'.. ':..'... i`•f:�.,:',. ., ... 2012 PRIMARY Total SUZANNE FEHN $87.75 Paid Chk# 019986 __ ...........".:-.:.:.,_...:....._ ........................::....":....:._....:..._................ 8/23/2012 TADYCH PATRfC1A ...................:........... _ .........................:.........:........"....... ............................... E 100 -41410 -210 Operating Supplies (GENERAL) $153.00 2012 PRIMAR 2012 PRIMARY Total TADYCH PATRICIA $153.00 ..:....... ... ...........:... Paid Chk# 019987 _.................. _............:. _...... _........................... _........................ 8/23/2012 TESSMER ROSANNE ............................... ...... ... ... ................ ............. . .......... . . E 100 -41410 -210 Operating Supplies (GENERAL) $73.35 2012 PRIMAR 2012 PRIMARY Total TESSMER ROSANNE $73.35 ............. Paid Chk# 019988 ......"......... ..... "......................... "..................... _.......................... 8/23/2012 THEIS DOROTHY " ... ... ...... ... ..... E 100-41410-210 Operating Supplies (GENERAL) $94.50 2012 PRIMAR 2012 PRIMARY Total THEIS DOROTHY $94.50 Paid C' hk #' 019989 _ 8%23/2012 ' TRUEMAN WELTERS _ E 100- 43100 -210 Operating Supplies (GENERAL) $33.45 IC63027 SUPPLIES Total TRUEMAN WELTERS $33.45 Paid Chk# 019990... .8!2312012..... U5 BANK. ............ .......... .................... ...... . 1100-41941-300 Professional Srvs (GENERAL) $52.00 7670087 HSA MAINTENANCE FEES Total US BANK $52.00 Paid Chk# 019991 " 8/23/2012 . US BANKCORP EQUIPMENT FINANCE E 100 -42100 -200 Office Supplies (GENERAL) $139.94 208838581 COPIER "otal US BANKCORP EQUIPMENT FINANCE $139.94 Paid Chk# 019992 8/29%2012 iNENCK ASSOCIATES, INC. E 100- 43170 -300 Professional Srvs (GENERAL) $357.00 1203255 TRAFFIC E 100 - 43170 -300 Professional Srvs (GENERAL) $178.50 1203255 RESIDENT COMMUNICATION E 100 -43170 -300 Professional Srvs (GENERAL) $535.50 1203255 PLANNING E 100 -43170 -300 Professional Srvs (GENERAL) $372.00 1203255 STORMWATER/WCA E 100 -43170 -300 Professional Srvs (GENERAL) $416.50 1203255 GENERAL E 100 -43170 -300 Professional Srvs (GENERAL) $238.00 1203255 MEETINGS E 401 - 41900 -300 Professional Srvs (GENERAL) $7,117.70 1203257 ENGINEEERING E 100 -43170 -300 Professional Srvs (GENERAL) $4,344.52 1203260 PUBLICS WORKS FACILITY Total WENCK ASSOCIATES, INC. $13,559.72 Paid Chk# 019993 8/23/2012 WEST51dE WHOLESALE ^TI€2E " E 100 - 41920 -210 Operating Supplies (GENERAL) $20.00 686571 TIRE REPAIR E 100 - 43100 -210 Operating Supplies (GENERAL) $18.00 686572 TIRE REPAIR Total WESTS €DE WHOLESALE TIRE $38.00 ..............._..... ..._ ........................... .. ..... Paid Chk# 019994 ......,.........:. _.:.:......,.v._.. _....................:..................:............_.............._:"......_........"..::......................... 8/23/2012 WRIGHT HENNEPIN ELECTRIC ............................... ....................................................................._.... ............................... . E 100 -42100 -380 Utility & Services (GENERAL) $9.81 080912 SIREN MAPLE HILL E 100 -43100 -381 Street/Signal Lights $22.69 080912 Co Rd 10 & 50: 7700 E 100- 43100 -381 Street/Signal Lights $22.69 080912 Cc Rd 10 & Stanchion: 7600 E 100- 43100 -381 Street /Signal Lights $22.69 080912 Co Rd 10 & St Thomas: 7500 E 100- 43100 -381 Street/Signal Lights $22.69 080912 Co Rd 10 & Treptaus: 7400 CORCORAN,MN 08/16/12 1:44 PM Page 7 *Check Detail Registerg August 2012 ..... ...... . ..... I ....._.............. v........_ ..:....._....- ,...._..........: - Paid k 019995 81232012 XCEL ENERGY E 100-43100-381 Street/Signal Lights Check Amt Invoice Comment 100-43100-381 Street/Signal Light $13.20 080912 Co Rd 10 & Maple Hill: 7300 . .? E 100-42100-380 Utility & Services (GENERAL) $000 080912 6510 CTY RD 1161SIREN 150-1680 E 100-41941-380 Utility & Services (GENERAL) $20.33 080912 SCHOOL PROPERTY E 100-42100-380 Utility & Services (GENERAL) $9.81 080912 CIVIL DEFENSE SIREN E 100-45200-380 Utility & Services (GENERAL) $11-02 080912 8200 COUNTY RD 116 E 100-45200-380 Utility & Services (GENERAL) $13.20 080912 75TH AVE & HWY 116 E 100-45200-380 Utility & Services (GENERAL) $201.46 080912 BALL PARK E 100-43100-380 Utility & Services (GENERAL) $237-33 080912 PUBLIC WORKS E 100-43100-381 Street/Signal Lights $40.19 080912 CTY RD 10/CTY RD 116 SIGNAL E 100-41941-380 Utility & Services (GENERAL) $819.87 080912 8200 COUNTY RD 116 Total WRIGHT HENNEPIN ELECTRIC .. . .. . $1,466.98 ..... ...... . ..... I ....._.............. v........_ ..:....._....- ,...._..........: - Paid k 019995 81232012 XCEL ENERGY E 100-43100-381 Street/Signal Lights $23.95 080312 Street Lighting —$23.95 Total XCEL ENERGY 'Pa"lat hk"# " "0*1** 99*9*6 " ......... . 2. E . .. SALES & SERVICE ::. .- - - .. . .... .. ........ .. .. .................. .. .... ........ .. .. .... . .......... .... ...... ..... ....... ... E 100-41941-210 Operating Supplies (GENERAL) 57457069 SUPPLIES Total ZEP SALES & SERVICE ..$138.49 $138.49 10100 Farmers State Bank —761,65025 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $50,508.08 201 RESERVES DONATION FUND $303.50 205 DWI FORFEITURE FUND $31.67 401 TAX INCREMENT FINANCING $9,849.50 415 PARK CAPITAL FUND $70.00 500 ESCROW HOLDING FUND $887.50 $61,650-25 City of Corcoran Consultant Summary 8/23/2012 Name invoice Date Check # Amount Due Uarson, Clelland & Scheder 08/01/12 19942 8,714.43 KDV, Ltd 08/01/12 19959 540.00 Landform 08/07/12 19962 4,587.31 Metro West Inspection 08/10/12 19969 810.03 Wenck Associates 08/16/12 19992 13,559.72 L-[ot 28,211.49 HACity Hall Information\CITY GOVERN MENT1Council, Commissions & Committees\Council Information\Council Claims12012 Claims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)-561 -2800 August 01, 2012 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 6/28/2012 Prepare for meeting and review of agenda; conference with Gmach 186.67 Attend meeting 420.00 6/29/2012 Conference with Kendra regarding Schmid CHOL 46.67 7/9/2012 Driveway Petition: Review information from Dan 46.67 7/12/2012 Prepare for meeting; review agenda; conferences with staff 140.00 Attend meeting 350.00 7/26/2012 Review agenda for meeting 140.00 Attend meeting 420.00 SUBTOTAL: [ 1,750.01] .20112 County Rd 10 Hazardous Building 7/7/2012 Review information in file and Minn. Stat. 462; draft Resolution and Order; direct order of 0 420.00 & E for owners 7/9/2012 Review and revisions to resolution for council 140.00 7/10/2012 Conference with Mike Pritchard and review building official report 93.33 7/11/2012 Review of file; conference with Dan regarding agenda item 70.00 7/19/2012 Finalize resolution and order; review 0 & E and send to Jeanie 186.67 7/20/2012 Conference with Jeanie; review file and send additional documents for agenda 93.33 SUBTOTAL: [ 1,003.33] .Public Works - Roehlke 6/27/2012 Review file with Dan and mayor 93.33 6/29/2012 Conference with Attorney Pearson 70.00 7/11/2012 Conference with Dan and conference with Kent and Ken Guenthner 93.33 7/12/2012 Conference with Kendra; conference with Attorney Pearson; review wetland delineation 140.00 survey 7/13/2012 Review information from Kendra regarding lot line division and conference with Kendra 46.67 CITY OF CORCORAN Page 2 Amount 7/18/2012 Conference with mayor; conference with Attorney Pearson regarding 10 acre sale 70.00 7/19/2012 Review legal description with Kendra relating access for Roehlke 93.33 7/20/2012 Review new driveway and memorandums from Kendra; review drawing and correspondence 186.67 to Attorney Pearson 7/23/2012 Review additional information from Kendra (site plan); conference with Pearson and 140.00 correspondence to Kendra 7/25/2012 Review additional drawings and comment from staff; call to Attorney Pearson 70.00 7/26/2012 Conference with Attorney Pearson and mayor 70.00 7/2712012 Correspondence from Kendra, conference with Attorney Pearson and review Purchase 70.00 Agreement for needed changes SUBTOTAL: [ 1,143.33] .Sewer and Water 6/26/2012 Conference with Cossette; email to all; additional information regarding easement 186.67 negotiations 6/27/2012 Negotiations with Ebert 140.00 6/28/2012 Conferences and negotiations for easements; work on drafting easements for recording 350.00 6/29/2012 Conference with Streeter 70.00 7/2/2012 Correspondence to Jeanie regarding processing checks for Ebert and Corcoran Land LLC; 326.67 review and revisions to easement documents; conference with Dale regarding legal descriptions and staff; call to Attorney Barnard 7/5/2012 Review documents and Utility Easements for Ebert and Corcoran Land, LLC; review voice 140.00 mail from Attorney Barnard and review notes for offers to Barnard 7/9/2012 Review amended easement from Streeter and correspondence to Dale Claridge regarding 93.33 status 7/10/2012 Review correspondence; conference with Streeter and correspondence to Jeanie and Ken 93.33 7/11/2012 Negotiations with Barnard 186.67 7/12/2012 Work on Ebert and Chastek easements 186.67 7/18/2012 Review notes from meeting and prepare negotiations (email to Barnard) 70.00 7/19/2012 Review and revisions to correspondence to Barnard and send 70.00 7/24/2012 Negotiation easements with Barnard 140.00 7/25/2012 Correspondence to Dale Claridge regarding status; revise Ebert Easement and send to Greg 210.00 7/26/2012 Review of file for closed session 93.33 7/2712012 Review contract and insurance; payment and performance bond and liability per Kent 140.00 SUBTOTAL: [ 2,496.67] .Sunram Lake LOC 6/2712012 Review file and conference with Kendra 140.00 SUBTOTAL: [ 140,00]�J Criminal 6/26/2012 Attend Arraignment, Pretrial calendar 47.50 Prepare correspondence to victims and witnesses; correspondence to defense attorneys; 47.50 prepare correspondence to police officers; review discovery; jury trial preparation; review for 6/27/12 Arraignment and Pretrial calendars 6/27/2012 Begin 6/26112 disposition letter; review files; memorandums to the files; correspondence 31.67 and victim; review criminal histories CITY OF CORCORAN Page 3 Amount 6/27/2012 Attend Arraignment, Pretrial and In Custody calendar 71.25 6/28/2012 Finish 6/20/12 disposition letters; memorandums to the files; correspondence with witnesses 15.83 and defense attorneys; telephone call with defense attorneys 6/29/2012 Preparation of one complaint 40.00 Preparation of one complaint 40.00 Correspondence with defense attorneys, victims and witnesses; correspondence to Court 39.58 Administration and note file 7/2/2012 Correspondence with defense attorneys, defendants, witnesses; review case resolutions; 95.00 prepare disposition letters; correspondence to victims and witnesses; memorandums to the files ; research ordinances; preparation for 7/3/12 Arraignment and Pretrial calendar 7/3/2012 Prepare for and attendance at Arraignment, Pretrial, in custody and Court Trial calendar 7125 7/5/2012 Correspondence with defense attorneys, victims and witnesses; correspondence to county 2175 attorney and officers; note files Correspondence with defense attorneys, advocate; review discovery; research charging 47.50 issues and note files Preparation of one complaint 40.00 7/9/2012 Prepare for 7110112 calendar; review files and instructions to legal assistant 15.83 Correspondence with defense attorney, defendants, victims, officers; review discovery; note 79.17 files; review orders and correspondence with Court Administration 7/10/2012 Preparation of one complaint 40.00 Attend Arraignment and Pretrial calendar 47.50 Attend Brookdale work group meeting 23.75 Correspondence with defense attorney, defendants, witnesses; note files; prepare 31.67 disposition letter; jury trial preparation; review files; select witnesses; instructions to legal assistant 7/11/2012 Prepare disposition letter for 7/10/12 files; prepare memorandums to the files; follow up with 15.83 witnesses and victims Correspondence to police department regarding suspense files and booking; follow up 47.50 regarding theft Attend Arraignment, Pretrial and In custody calendar 6333 7/17/2012 Correspondence with defendants, victims and Court Administration; review discovery; review 47.50 and edit disposition letters; memorandums to the files; jury trial preparation; review files; instructions to legal assistant; prepare for 7/18/12 Arraignment and Pretrial calendar 7/18/2012 Attend Arraignment, Pretrial and In custody calendar 47.50 7/19/2012 Correspondence with Court Administration, defense attorneys, defendants, victims; prepare 47.50 disposition letters; continued jury trial preparation; select witnesses; instructions to legal assistant 7/23/2012 Preparation of one complaint 40.00 7/24/2012 Prepare for 7/25/12 calendar 23.75 Attend Arraignment and Pretrial at Brookdale 47.50 Correspondence with defendants, witnesses and defense attorneys; note files and jury trial 174.17 preparation 7/25/2012 Attend Arraignment and Pretrial calendar 23.75 7/26/2012 Attend prosecutor's meeting with new Chief Judge 23.75 Prepare correspondence to victims, witnesses; review supplemental reports, note files 110.83 7/27/2012 Prepare for disposition letter for 7/25/12 calendar; prepare memorandums to the files; review 15.83 files and confirm case status; telephone call with victims and witnesses Preparation of criminal complaints; preparation of cases for trial, court and jury; contact and 315.00 notice to witnesses for trial testimony for monthly period Correspondence with defense attorneys, victims and note files 71.25 Correspondence with defense attorneys, victims and note files 71.25 CITY OF CORCORAN Page 4 Amount SUBTOTAL: [ 2,034.991 Vehicle Forfeiture: 7/5/2012 Review status of forfeiture cases and review correspondence 31.67 SUBTOTAL: [ 31.67] For professional services rendered $8,600.00 Client Expense Charges Civil Expenses Owners and encumbrance report regarding 20112 County Road 10 100.00 SUBTOTAL: [ 100.00] Criminal Expenses: Monthly support fee 14.43 SUBTOTAL: [ 14.43] Total Client Expense Charges $144.43 Total amount of this bill Previous balance 7/20/2012 Payment -thank you Total payments and adjustments Balance due $8,714.43 $9,067.36 ($9,06736) ($9,067.36) $8,714.43 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Jeffr arson, City Attorney u, City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No. 952813 Date 0713112012 Client No. PLEASE RETURN THIS STNS WITH REMITTANCE TO THE Sr. CLOUD OFFICE Consulting Services Provided by Joe Rigdon 07/26/12 to 07/31/12 (see attached detail) New Charges Prior Balance Total Balance Due 90760 540.00 $ 540.00 0.00 $ 540.00 0-30 31- 60 61-90 91 -120 Over 120 Balance 540.00 0.00 0.00 0.00 0.00 540.00 FOR YOUR CONVENIENCE Now accepting Master Card, Visa, American Express, Discover and your Bank Check Card. Call us to process. 1 % monthly finance charge added to balances over 60 days. Expert advice. Where yvm need it. Colored Public Accoun.atis Weallh bfanKyement Payroll Services Business luluatiom Tech —Ma Services Twin Cities 3800 American Boulc-,ard W Suite 1000 Bloomington, Minnesota 55431 Piton: 952.563.6800 Fax: 952.563 -6801 St. Claud 220 Pant Avcnue S. P.O. Box 1304 St. Cloud, Minnesota 56302 Phone: 3211.251.7010 Fax: 320.251.1784 www.kdv.com 877.912.7696 Technology Help Desk: 866.400.6426 Expert advice. When you need it. "` Twin Cities fit. Cloud w•ww.lwv.com t 3800 American Boule +ard W. 220 Park Avenue S. Ceriifred Public Accountants Suite 1000 P.O. box 1304 877.912.7496 Wealth bfanagement Bloomington, A•Sinnesota St. Cloud, Minnesota Payrol! Services 55431 56302 Technology Help Desk: Busi—xT iuhratims Phone: 952.563.6800 Pbtnte:320,251.7010 866.400.6426 Techaolt>fiv Se.•.ues Fax: 952.563.6801 Fax: 320.251.1784 u, City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No. 952813 Date 0713112012 Client No. PLEASE RETURN THIS STNS WITH REMITTANCE TO THE Sr. CLOUD OFFICE Consulting Services Provided by Joe Rigdon 07/26/12 to 07/31/12 (see attached detail) New Charges Prior Balance Total Balance Due 90760 540.00 $ 540.00 0.00 $ 540.00 0-30 31- 60 61-90 91 -120 Over 120 Balance 540.00 0.00 0.00 0.00 0.00 540.00 FOR YOUR CONVENIENCE Now accepting Master Card, Visa, American Express, Discover and your Bank Check Card. Call us to process. 1 % monthly finance charge added to balances over 60 days. Expert advice. Where yvm need it. Colored Public Accoun.atis Weallh bfanKyement Payroll Services Business luluatiom Tech —Ma Services Twin Cities 3800 American Boulc-,ard W Suite 1000 Bloomington, Minnesota 55431 Piton: 952.563.6800 Fax: 952.563 -6801 St. Claud 220 Pant Avcnue S. P.O. Box 1304 St. Cloud, Minnesota 56302 Phone: 3211.251.7010 Fax: 320.251.1784 www.kdv.com 877.912.7696 Technology Help Desk: 866.400.6426 0 NA O 0000 NO bo 0 0 0 0 0 0 0 F^ 000] A A NNN N 0 0 O O N N N N 0 0 O r N N m N N N N N N 6 p 0 0 0 N p N N N a N -o - m w 0 0 o Q 0 0 0 0 N `{ m o m 0 o a N N N 00 N N N N N N N N i�o o loo 'ccnCDLh ImowoW oIo o 010000 . N N NA O 0000 NO Q O VI O 01 W O co o y c.lw cn cn %�c.l <n cn wwww cn cn ut cn 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 N N f T M A N V V C. W A A cn OO VA Va) 0 0 0 0 0 O 4� G p 0 0 0 N p N N a m G, -o - m w 0 � a � ip a N N N `{ m o m 0 o a N N N 00 o 3 m n ,0 a a CD N N 3 N V CD T ID ti � a n fk w co F N `O 0 ID a m n d ol a, NN N N N C N N 3 S G 8 M m N O ry n y O O a N � (D T 0 O 3 N S N v 0) a p G S N x O 0 (N Q X N 01 � CD O N CD 3 m v ID_ m m � m o 3 o, - o o � c.. m m m oCD 3 `o o D N O 00 N 4� G N p N N �- i RL N C 3 m n ,0 a CD It 0 `r o > w co F ?o m i - 0 9°. 1 la I< 1 O i N City of Corcoran 8200 County Road 116 Corcoran, MN 55340 0 Olt A IN L) F 0 R M 0 SS ite 513 Corcoran Planning Services: General COR12010.GEN Contract/PO#: For Services Rendered Through 7/3112012 77 20858 08107/2012 .009-. ..: Schmid CUP 5334 Rolling H d (city. file :12- 009);. 90 - Repo rtslPresentati on Professional Services Employee Hours Rate Amount Lindahl, Kendra S .25 115-00 $28.75 Total Professional Services for 90 $28.75 Total Charges for 90 - Reports /Presentation $28,75 Total Charges for .009 - Schmid CUP 6334 Rolling Hills Rd (city file 12-009) $28.75 city-file:12 1 010 - Public Worki Building PPIFPISP..( -0. 4. .010 - Survey Professional Services Employee Hours Rate Amount Winberg, Virginia A 2,00 100.00 $200-00 Total Professional Services for .010 $200.00 Total Charges far .01 0 -Survey $200.00 .030 - Preliminary Plat Professional Services Employee Hours Rate Amount Lindahl, Kendra S .50 115.00 $57.50 Total Professional Services for .030 $57.50 Total Charges for .030 - Preliminary Plat $57.50 Project COR12010.GEN Corcoran Planning Services: General 20858 .040 - Final Plat Professional Services Employee Hours Rate Amount Trosen, Scott C .50 135.00 $67.50 Total Professional Services for .040 $67.50 Total Charges for .040 - Final Plat $67.50 60 - City Meeting Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2.25 115.00 $258.75 Total Professional Services for 60 $258.75 Total Charges for 60 - City Meeting $258.75 90 - Reports /Presentation Professional Services Employee Hours Rate Amount Lindahl, Kendra S 125 115.00 $373.75 Rentsch, Matthew J 11.00 80.00 $880.00 Total Professional Services for 30 $632.50 Total Charges for 30 - Review Application $632.50 61 - Meeting with Applicant Professional Services Employee Hours Rate Amount Lindahl, Kendra S .75 115.00 $86.25 Total Professional Services for 61 $86.25 Total Charges for 61 - Meeting with Applicant $86.25 Total Charges for .013 - Sprint Tower at 7205 CR 101 (city file 12 -013) $718.75 90 - Cat Y Business:::::::: ::'::':.:: :: ;: ;' ;:. >::. >:::: >:..,,:.: :::'::' :.::.::.::::.:...::,. ;.: •., : ::: ::;:'; : °..,,:; :;::,::.:.';::::`•':.:.. Professional Services Employee Flours Rate Amount Page 2 of 3 Bill Review Report - Landform Professional Services, LLC As of Tuesday, July 31, 2012 Project COR12010.GEN Corcoran Planning Services: General Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren 8 Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail Date Hrs /Units Rate Markup Hold Charge COR12010.GEN- .009 -90 Reports /Presentation 0.00 67.50 Manager 0.00 28.75 Labor parcel than the 17 acre site. Lindahl, Kendra S Principal 7/2/2012 0.25 115.00 0.00 28.75 finalize resolution as adopted Lindahl, Kendra S Principal 7/12/2012 0.50 115.00 0.00 57.50 call from Jeff about tonights meeting /prep for meeting and send existing conditions map to staff Total Labor 0.25 Lindahl, Kendra S Principal 7/13/2012 0.25 115.00 0.00 2835 COR12010.GEN- .010 -.010 Survey 0.00 200.00 Labor Labor Code: Production 2.00 0.00 200.00 Winberg, Virginia A Senior Survey 7/11/2012 1.50 100.00 0.00 150.00 Techincian Convert delineated wetland shape files Add delineated wetland shape files to CAD dwg Update sketch with areas info Winberg, Virginia A Senior Survey 7/25/2012 0.50 100.00 0.00 50.00 Techincian talk with kendra add new parcel to plat print for tomorrows meeting with Scott and kendra Total Labor 2.00 0.00 200.00 COR12010.GEN -.010 -.030 Preliminary Plat 0.00 57.50 Labor Lindahl, Kendra S Principal 7/26/2012 0.50 115.00 0.00 57.50 review plat submittal requirements with scott and virginia Total Labor 0.50 0.00 57.50 COR12010.GEN- .010 -.040 Final Plat 0.00 67.50 Labor Trosen, Scott C Survey Department 7/26/2012 0.50 135.00 0.00 67.50 Manager discussion with Virginia and Kendra about Plat Changes needed if Council decides to move forward with smaller parcel than the 17 acre site. Total Labor 0.50 0.00 67.50 COR12010.GEN- .010 -60 City Meeting 0.00 258,75 Labor Lindahl, Kendra S Principal 7/12/2012 0.50 115.00 0.00 57.50 call from Jeff about tonights meeting /prep for meeting and send existing conditions map to staff Lindahl, Kendra S Principal 7/13/2012 0.25 115.00 0.00 28.75 discuss next steps 8/712012 1:23:23 PM 1 of 3 Bill Review Report - Landform Professional Services, LLC As of Tuesday, July 31, 2012 Lindahl, Kendra S Principal 7118/2012 1.50 115.00 0.00 172.50 meeting with Dan, Kent and Mayor about PIN building 7/10/2012 2.50 115.00 review plans /draft incomplete letter Total Labor 2.25 Lindahl, Kendra S 0.00 258.75 COR12010.GEN- .010 -90 Reports /Presentation 115.00 review materials /speak with applicant 0.00 1,253.75 Labor Lindahl, Kendra S Principal 7/13/2012 1.00 115.00 Lindahl, Kendra S Principal 7/19/2012 1.00 115.00 0.00 115.00 review layout options 115.00 review plans and draft approval letter Lindahl, Kendra S Principal 7/20/2012 2.00 115.00 0.00 230.00 revise site plan and coordinate with team Lindahl, Kendra S Principal 7127/2012 0.25 115.00 0.00 28.75 talk to Dan about plat schedule Labor Code: Production 11.00 0.00 880.00 Rentsch, Matthew J Designer III 7/19/2012 4.00 80.00 0.00 320.00 Site Plan Layout & Presentation Documents for Public Works Facility Rentsch, Matthew J Designer III 7/20/2012 4.00 80.00 0.00 320.00 Site Plan Layout & Presentation Documents for Public Works Facility Rentsch, Matthew J Designer III 7/30/2012 3.00 80.00 0.00 240.00 Exhibit 3 COR12010.GEN- .010 -99 Expenses Exp Code: In -House Plotting Bond (SF) Landform Professional Services, LLC exp to. 0 10 PW Buidling Total Labor 14.25 Other Direct Charges 36.00 6/30/2012 36.00 0.25 1.00 Total Other Direct Charges 36.00 COR12010.GEN- .013 -30 Review Application COR12010.GEN- .013 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal 712/2012 0.50 115.00 review materiafslcall from applicant Lindahl, Kendra S Principal 7/11/2012 0.25 115.00 site visit Total Labor 0.75 0.00 1,253.75 0.00 9.00 0.00 9.00 0.00 9.00 0.00 9.00 0.00 632.50 0.00 287.50 0.00 57.50 0.00 115.00 0.00 172.50 0.00 Labor 0.00 86.25 0.00 Lindahl, Kendra S Principal 7/10/2012 2.50 115.00 review plans /draft incomplete letter Lindahl, Kendra S Principal 7/12/2012 0.50 115.00 review materials /speak with applicant Lindahl, Kendra S Principal 7/13/2012 1.00 115.00 review additional information from applicantldistribute to staffltalk to applicant Lindahl, Kendra S Principal 7/16/2012 1.50 115.00 review plans and draft approval letter Total Labor 5.50 COR12010.GEN- .013 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal 712/2012 0.50 115.00 review materiafslcall from applicant Lindahl, Kendra S Principal 7/11/2012 0.25 115.00 site visit Total Labor 0.75 0.00 1,253.75 0.00 9.00 0.00 9.00 0.00 9.00 0.00 9.00 0.00 632.50 0.00 287.50 0.00 57.50 0.00 115.00 0.00 172.50 0.00 632.50 0.00 86.25 0.00 57.50 0.00 28.75 0.00 86.25 8/7/2012 1:23:23 PM 2 of 3 Bill Review Report - Landform Professional Services, LLC As of Tuesday, July 31, 2012 COR12010.GEN -90 City Business Labor Lindahl, Kendra S Principal 7/212012 0.50 115.00 DRC agenda /zoning questions Lindahl, Kendra S Principal 7/9/2012 0.50 115.00 2013 budget for danhyle property north of Lions Park/assessor building rights question Lindahl, Kendra S Principal 7/11/2012 4.00 115.00 office hours Lindahl, Kendra S Principal 7/12/2012 1.00 115.00 zoning questions on poulet property /call about website issues/call about lot line rearrangement from ron Schmid Lindahl, Kendra S Principal 7/13/2012 1.00 115.00 zoning calls Lindahl, Kendra S Principal 7/16/2012 0.50 115.00 zoning questions Lindahl, Kendra S Principal 7/17/2012 1.00 115.00 DRC agenda /planning project updatelmisc, zoning calls Lindahl, Kendra S Principal 7/18/2012 2.50 115.00 office hours Lindahl, Kendra S Principal 7/24/2012 1.00 115.00 call about old hedgestone propertieslTrent Ess questions about CR 10 propertylzoning call on CR 50 Lindahl, Kendra S Principal 7/25/2012 4.00 115.00 office hours - -talk with CM Rich Asleson about misc. issues, cup at CR 10 site for Ess, goat questions, chicken questions Lindahl, Kendra S Principal 7/26/2012 0.50 115.00 call from Kent about animals and accessory buildingslzoning question on 40 acre parcel at end of Horseshoe Lindahl, Kendra S Principal 7/27/2012 0.25 115.00 call from hennepin county appraiser Total Labor 16.75 COR12010.GEN -99 City Expenses Exp Code: Reimb Project Mileage Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Exp Code: Direct Mileage Lindahl, Kendra S Other Direct Charges 1,926,25 0.00 51.00 7/11/2012 17.00 7/1812012 17.00 7/25/2012 17.00 0.00 18.00 7/26/2012 18.00 Total Other Direct Charges 69.00 0.56 0.56 0.56 0.56 1.00 1.00 1.00 1.00 0.00 1,926,25 0.00 57.50 0.00 57.50 0.00 460.00 0.00 115.00 0.00 115.00 0.00 57.50 0.00 115.00 0.00 287,50 0.00 115.00 0.00 460.00 0.00 57.50 0.00 28.75 0.00 1,926.25 0.00 3831 0.00 28.32 0.00 9.44 0.00 9.44 0.00 9.44 0,00 9,99 0.00 9.99 0.00 38.31 8/7/2012 1:23:23 PM 3 of 3 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 City of Corcoran Projects COR1.0008.GEN Contract/PO#: For Services Rendered Through 7/31/2012 C1111111111111EI 5- F 0 R M S Y 0 F r i Minrimp,-01.1s: NMI YAG", "N N..O.I.CE No.20857 08/07/2012 Total Charges for 30 - Review Application $28.75 Total Charges for 10.006 - Park Place Storage (10-006) $28.75 I., Invoice Amount $28.75)1/ Please remit to: Landflorm, 105 South Fifth Avenue, Suite 513, Minneapolis, WIN 55401 Page 1 of I Bill Review Report - Landform Professional Services, LLC As of Tuesday, July 31, 2012 Project COR10008.GEN City of Corcoran Projects Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description P.O. # Prin. Lazan, Darren B P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Unbilled Detail Date Hrs /Units Rate Markup }cold Charge COR10008.GEN- 10.006 -30 Review Application 0.00 28.75 Labor Lindahl, Kendra S Principal 7/26/2012 0.25 115.00 0.00 28.75 review ECWMC comments and dsitribute to city staff Total Labor 0.25 0.00 2875 8/7/2012 1:19:01 PM 1 of 1 PLEASE DETACH AND RETURN WITH YOUR REMITTANCE DATE CHARGES AND CREDITS BALANCE BALANCE FORWARD Ef> 2012 35 9531 Fox Valley 31 50 49 10685 Triden 209 78 64 23230 Larsen 31150 66 21005 Sunnyhill 31150 84 21920 Homestead 1 31150 90 20901 CR 117 1 31150 94 19900 Hillside ( 26125 97 10400 Trail Haven 1 31150 110 1 10770 CR 19 1 31 150 INVOICE TOTAL: 610 103 METRO WEST INSPECTION PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN TERMS: PLEASE DETACH AND RETURN WITH YOUR REMITTANCE 240132 1 METRO WEST INSPECTION PAY LAST AMOUNT SERVICES, INC. IN THIS COLUMN City of Corcoran July 2092 Invoices Invoice # Wenck project # M Phase # Project name Subtotal Total 1203255 2294 -01 General Engineering Services None 100 -02 Resident Communication $178.50 200 Planning $535.50 Escrow Projects Subtotal 500 -01 General $416.50 500 -02 Council Meetings and Engineering Assistance $238.00 600 -01 Stormwater /WCA General Tasks $372.00 700 -03 City Traffic Items $357.00 $2,097.50 1203257 2294 -10 Sewer and Water Utili Project 03 Plans and Specifications $623.00 04 Bidding Assistance $354.00 05 Preliminary/Special Survey $3,473.00 06 Construction Surve $534.00 07 Construction $1,132.50 09 Contract Administration $95.20 11 Easements and Utilities $755.00 14 MCES Forcemain Construction $151.00 $7,117.70 1203260 2294 -13 Public Works Buildin 01 Public Works Building $1,488.52 16 Roehlke Property CR 19 $2,082.50 17 Roehlke Due Diligence $773.50 $4,344.52 City Projects Subtotal $13,559.72 Invoice # Wenck project # Escrow # Project name R x�aL Total None No escrow projects in July 2012 Escrow Projects Subtotal $0.00 JvLy 2012 TOTAL $13,559.72 T: 12294- Corcoranllnvoices t20121JulylJuly2012.docx - V Veck Engineers • Scientists Business Professionals City of Corcoran Budget Tracking 2n ,19 Project # Phase # Projectiphase name Jan Feb Mar Apr May Jun Jul 2012 Total to Date 100 -02 Resident Communication $ 773.50 $ 119.00 $ 178.501$ 1,071.00 200 Planning $ 535.501$ 535.50 200 -01 City Half Geothermat $ 500 -01 General Meetings Gen En r 8 CIP $ 845.00 $ 157.30 $ 198.00 $ 60.00 $ 36.00 $ 1,637.50 $ 416.50 $ 3,351.30 500 -02 Council Meetings 2 @ $114 ea $ 119.00 $ 238.00 $ 238.00 $ 238.00 $ 238.00 $ 238.00 $ 1,309.00 500 -03 Planning Meetings $ 600 -01 Stormwater/WCA General Tasks $ 178.50 $ 180.00 $ 156.00 $ 90.00 $ 1,236.00 $ 372.00 $ 2,212.50 - 700Municial State Aid $ 3,147.00 $ 1,051.00 $ 75.50 - -- $ 4,273.50 700 -01 MnDOT State Aid $ 270.00 $ 2,186.10 $ 238.00 $ 290 -00 -$-2,984.10 700 -02 Hennepin County Traffic Items - -- - $ _ 700-03 City Traffic Items $ 238 -00 $ 643.00 $ 1,130.50 $ 1,190.06 $ 119.00 $ 357.00 $ 3,677.50 700 -04 Highway 65 Detour $ 178.50 $ 758.50 $ 95.20 $ 1,632.20 700 -05 Pavement Management and CIP $ 768.00 1 $ 48.00 $432.00 $ 1,248.00 800 Small Land Use Applications $ 416.50 $ 309.40 $ 725.90 800 -03 Custom Filtration (Escrow no. 500 -20278 ) $ 800 -04 Sunram Permits Escrow no. 500 -20247 $ 800 -06 Hope Church $ 119.00 - - $ 119.00 800 -07 Valley Paving GradiTq Permit Hwy 55 $ 193.00- $ 193.00 Month Subtotal $ 4,290.50 $ 2,251.80 $ 3.62360 $ 3,349.00 $ 3,046.60 $ 4,07150 $ ,209160, CumWative, Annual $4,290.50 $ 6.542.30 $ 10,165.90 $ 13,514.90 $ 16,563.50 $ 20,635.00 $ 22,732.50 $ 22,732.50 -- Cumulative All Years $113,940.21 $116,192.01 $119,815.61 $123,164.61 $126,213.21 $130,284.71 $132,382.21 Unbilled Hours 11.9 - 9 -- - - 19 13.5 23.4 19.3 2.0 98.1 Cumulative Annual 11.91 20.9 39.9 53.4 76.8 96.1 981 2294;101; Sewer�:r5d,#Natethfanrnn . T1F.'Disthcls - ;:. .. 01 Pre - Project Concept Development $ 2,654.79 $ 1,315.70 $ 2,390.08 $ 6 360.57 02 Feasibility Study $ 1,904.06 $ 1,732.70 $ 1,684.50 $ 2,353.50 $ 476.00 $ 8,150.70 03 Plans and Specifications $ 2,078.20 $ 4,867.60 $ 12,699.50 $ 12,105.00 $ 8,900.49 ($52200} $ 623.00 $ 40,746.19 04 Bidding Assistance $ 1,28150 $ 7,124.10 $ 4,707.70 $ 354.00 $ 13,469.30 05 Preliminar lS ecial Survey $ 19,563.55 $ 11.820.50 $ 4,793.00 $ 10,151.18 $ 6,678.90 $ 3,473.00 $ 56,480.13 06 Construction Survey $ 222.50 $2,760.00 $ - 534.00 $ 3,516.50 07 Construction $ 1,050.06 $ 654.45 $ 1,132.50 $ 2,836.95 08 Record Plan Preparation -- - - -- $ 09 Contract Administration $267.00 $ 95.20 $ 362,20 10 Project Closeout $ 11 Easement and Utilities $ 13,474.86 $ 11,474.55 $ 4,62140 $ 21,629,28 - $7,989.92 $ 4,586.42 $ 755.00 $ 64,533.43 12 MCES Forcemain Design $ 7,854.50 $ 2,017.20 $3,442.30 $ 528.50 $ 13,842.50 13 Maple Grove Watermain Connection Design : - - - -- -- $ - 5,418.00 $ 3,337.00 $ 6,419.07 $ 645.00 $ 15,819.07 14 MCES Forcemain Construction $ 151.00 $ 151.00 Month Subtotal $ 39,675.40 $ 19,357.75 $ 45,416.10 $ 48841.56 $ 45,553.06 $ 20,300.97 $ „7".117,74 Cumulative Annual $ 39,675 -40 $ 59,033.15 $ 104,449.25 $ 153,296.81 $ 198,649.87 $ 219,150.84 $ 226,268.54 $226268.54 Cumulative All Years $ 265.803 -67 $ 285.161.42 $ 330,577.52 $ 379,425.08 $ 424,976.14 $ 446,279. if $ 452,396.81 Pubhc- .Works- Buiidm� 01 Pre - Project Concept Development $ 59.50 $ 1,487.50 $ 178.50 $ 916.00 $ 1,488.52 $ 4,130.02 02 Phase I Feasibility Stud $ 701.20 - -- $ 701.20 03 Plans and Specifications $ 04 Bidding Assistance $ 489.50 $ 489.50 0 Preliminary/Special Survey $ 89.00 $ 89.00 06 Construction Survey $ 07 Construction Is 08 Record Plan Preparation - $ 09 Contract Administration $ - 10 __......._ Project Closeout $ 11 Easements and Utilities $ 12 Phase II Stormwater and Transportation PJannirn South Site $ 13 CR50 and CR30 Site Analysis - -- $ _ 14 CR10 and Trail Haven Site Review $ 15 CR10 and Bechtold Property - $ 16 Roehike Property County Road 19 $ 1,727.40 $ 2,027.70 $ 1,045.00 $ 2,082.50 $ 6.882 60 17 Roehlke Due Dili ence $ 2,085.80 $ 2,753.29 -$ 61118.52 $ 773.50 $ 11,731.11 Month Subtotal $ 59.50 S 1,727.40 $ 3,515.20 $ 3,309.30 $ 4.948.99 $ 6,118.52 $ 4}344.52 Cumulative Annual $ 59.50 $ 1,766.90 $ 5,302.10 $ 8.611.40 $ 13,560.39 $ 19,678.91 $ 24,023.43 $ 24,023.43 Cumulative AU Years $ 28,305.36 $ 30,032.76 $ 33,547.96 $ 36,857.26 $ 41,606.25 $ 47,924.77 S 52,269.29 Monthly Total -All Projects $44,025.401 $23,336.951 $52,554.90 $55,505.861 $53,550.651 $30,4Q0,99 :$:13,559'72 T:12294- CorcoranlBudgets and Rates et6Budget tracker City of Corcoran 2012 General Engineering Servicil• Invoice Totals . ........... .. ........ City of Corcoran $20,000.00 2012 Invoice Totals $300,000.00 0; 75 $250,000.00 .no $10,000.00 . .............. ....... .. . ....... ......... ... ........ $2DO,000.00 .,- -1519<91� $150,000,00 . ... ....... . .. ........ ... ...... ...... . .... . ..... $2,25Lso 53,349.00 $3,04&80 $0.00 —All $100,000.00 ---------- Jan Feb Mar Apr May $50,000 00 i $0-00 Aolli,�" Jan Feb Mar Apt May Jun Jul Monthly total --W- Cumulative Annual- All Pm)a4lis City of Corcoran 2012 General Engineering Servicil• Invoice Totals Illaffill l Total -W-Cumulative total . .. . ......... . ... Includes 2294-01, 2294-05 "VAISM $2,097.50 Jun Jul City of Corcoran Public Works Building• Invoice Totals, 2010-2012 $70,1300.00 $60,000.00 Corcoran Sewer and Water Utility Project 2294-10 Fee Totals Since Project inception 2009 Nov-Doc $7,474,50 2010 Jan-June $41,627,10 July-Dec $4,042.90 2011 Jan -June $ . 65,336.13 July-Dec $107,747.64 2012 Jan -July $226,268.64 $40,000.00 . .. ..... ........ $30,00000 $10,000.00 . ...... - %oo . .. . ....... . .... . .. .... ... Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec )an Feb Mar Apr 10" Jun Jul 2010 i 2011 2012 JVMMontyTotal -§ urnulative total '229443 TA2294-Corcoran\Budgets and Rates et6l tracker $20,000.00 $15,000.00 $10,000.00 . .............. ....... .. . ....... ......... ... ........ $5,000.00 . .. ........ ... ...... ...... . .... . ..... $2,25Lso 53,349.00 $3,04&80 $0.00 -m- Jan Feb Mar Apr May Illaffill l Total -W-Cumulative total . .. . ......... . ... Includes 2294-01, 2294-05 "VAISM $2,097.50 Jun Jul City of Corcoran Public Works Building• Invoice Totals, 2010-2012 $70,1300.00 $60,000.00 Corcoran Sewer and Water Utility Project 2294-10 Fee Totals Since Project inception 2009 Nov-Doc $7,474,50 2010 Jan-June $41,627,10 July-Dec $4,042.90 2011 Jan -June $ . 65,336.13 July-Dec $107,747.64 2012 Jan -July $226,268.64 $40,000.00 . .. ..... ........ $30,00000 $10,000.00 . ...... - %oo . .. . ....... . .... . .. .... ... Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec )an Feb Mar Apr 10" Jun Jul 2010 i 2011 2012 JVMMontyTotal -§ urnulative total '229443 TA2294-Corcoran\Budgets and Rates et6l tracker Involce :. .... ...... I .....:,. - ... . .. ......:�:.::: ...-.:..:.:...:::::.�:- .... .::: I , 4 : '00 F C , . :::. .. 1� . 'W'�';�" : '' � ':""� .. : July 3'1; 2012 -: '. . ........ - i::. i.. .... * * ate, i�r. Wenrk Assoc' . . :: i iV :::;' ;:::.1203255 `: '.,:::'....`::::::::. 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