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2012-08-09 - Council Agenda
Agenda Corcoran City Council August 9, 2012 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations - Northwest Hennepin Human Services Council (NWHHSC)* 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of July 26, 2012 Council Meeting* 10. Staff Reports/ Memos /Commissions a. Letter to MPCA On MS4 Permit* b. 2012 Performance Report* c. Police Reserve Purchase Request* d. Hwy 55 Improvements Update 11. Unfinished Business a. Five Year Financial Plan* b. Sewer and Water Project Update* c. Public Works (PW) Facility* i. Property Purchase for PW Facility ii. Consideration of Appointment of Construction Manager for PW Facility iii. Consideration of Appointment of Architect for PW Facility d. Discussion on Sale of Bonds for Public Works Facility e. 2013 Draft Budget Update f. Resolution 2012 -42 Authorizing staff to proceed with setting up the Equipment Certificate bond sale and reimbursement for qualifying equipment purchases already made* g. Resolution 2012 -41 Authorizing staff to proceed with the Facility bond sale* h. Hazardous Building Update 12. New Business -None 13. Claims as Presented a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. To consider the purchase of real property b. To consider Sewer and Water Easement offers 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's Agenda Notes Corcoran City Council Meeting August 9, 2012 4. Open Forum 5. Presentations - Northwest Hennepin Human Services council (NWHHSC) Annual Report. Sue Blood, Executive Director, will make her annual presentation to the council on the organization's activities including the services to Corcoran residents. In you pack are materials she has provided. 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 07.26.12 Council Meeting* 10. Staff Reports/ Memos /Commissions a. Letter to MPCA on MS4 Permit. This letter was put together based on council comments. I have included in the packet for information only. b. Performance Report. Staff plans to include the Performance Report every month for the rest of the year. Please discuss the timing of the report. Having it on the council agenda at the second meeting of the month will give staff the opportunity to include data that is a more complete financial picture for the previous month. We will put report on whichever agenda you would like. c. Police Reserve Purchase. See report. d. Hwy 55 Improvements Update. The Police Chief and Public Works Superintendent will provide a verbal update to the council on the Hwy 55 project. The full impact of the construction on Hwy 55 is now being felt. A lot of comments and complaints are coming in. 11. Unfinished Business a. Five Year Financial Plan. Ms. Omdal of Northland Strategies will present a draft of the Five Year Finance Plan. This draft will have options and staff will be asking for direction. The draft plan does include projects that have a strong possibility of occurring such as downtown sewer and water, street pavement and assessment, etc. A final Plan should be adopted in the next month. This is needed for the 2013 Budget finalization, property tax levy for 2013, and the two proposed bond sales for equipment and the Public Works facility. The Five Year plan will require that the council adopt policies and goals (i.e. amount and percent of GF surplus, amount and length of debt, property tax levy growth limits, etc.) on how the city will meet and succeed in achieving the intent of the Plan. b. Sewer and Water Project Update. I hope the Five Year Plan discussion will provide the council with information on the use of TIF funds for considering additional qualifying sewer and water projects, and possible additional qualifying infrastructure improvements. The draft Five Year Plan does contain information on two financing options for the downtown sewer and water option. The first is to not do the project. The second is authorizing the project with 70% paid via assessments to the benefiting property owners and 30% paid via the TIF fund. You will be able to see the impact on the GF cash flow with either option. c. PW Facility i. Property Purchase for PW Facility. The city attorney will probably have a confidential report on the negotiations to purchase the Roehlke property for the PW Facility. This will not be ready until just before or at the council meeting. The city attorney will 1 I Page Administrator's Agenda Notes Corcoran City Council Meeting August 9, 2012 probably be asking the council to meet in a closed council meeting to consider the purchase agreement. ii. Construction Manager for PW Facility. The RFP's are out for the Construction Manager and the Architect. Both are in this packet. They are due back to city hall Wednesday, August 8th at 1 pm. By late afternoon of that date, a memo will be emailed to you that summarize the responses to the RFP's so watch for that document. We will also put on the city web page so that it is in the council packet. I will have a recommendation on the two appointments at the council meeting and the council can decide if it wants to act on the recommendations or wait until the council meeting of August 23rd. The city engineer and I will have presentation on the complete process and responses to the RFP's iii. Architect for PW Facility. See above comments d. Discussion with Northland Securities on Sale of Bonds for PW Facility and Equipment Certificates. Paul Donna of Northland Securities will be at this meeting to discuss the two proposed bond issues. Of importance is the information he can provide to the council concerning: i. The mechanics of the sale ii. Calendar of important dates iii. Options for amounts, different debt schedules, and length of years to pay back debt. If after the discussion on the above items, the council has reached consensus on the Five Year Finance Plan, on the PW Facility Project, and perhaps on the Sewer and Water Project options (downtown), then the following agenda items and their discussion will fall into place. Of importance to me is the amount of debt service to add to the 2013 Budget. Without any new debt, the existing debt (at 105% of actual) for 2013 will be $212,700 or $61,960 lower than in 2012. In your packet is a spreadsheet that shows all existing debt service out to the year 2020. e. 2013 Budget Update. I have not included the latest revision of the 2013 Budget in your packet. I indicated to you at the last meeting that I would be including the revenue projections including a property tax levy in the budget to have available at this meeting. I realized the more I looked at the revenue projections that I needed much more information than what I had for a proposed property tax levy. The levy in part is made up of expected debt service and I do not yet know what that complete figure is until decisions are made on the two bond sales which you are discussing on this agenda. Also, the council expressed concern that more should be set aside in this budget for GF surplus. If we include a line item for adding to the surplus, this will also increase the tax levy. The Five Year Finance Plan that will be presented at this meeting will offer you an alternative to this line item surplus expense yet keep the tax levy at or very near a 3% increase. So, I am asking for the council to give direction after reviewing the Five Year Finance Plan, and after considering the recommendations on the yearly debt schedules of the two proposed bond issues. With that direction from the council, I can come back to you with a complete draft of the 2013 Budget at the August 23rd council meeting. That will give you that meeting plus the meeting of 2 1 P a g e Administrator's Agenda Notes Corcoran City Council Meeting August 9, 2012 September 13th to finalize the preliminary property tax levy which has to be sent to the county on September 15tH f. Resolution 2012 -42, Authorizing staff to proceed with setting up the Equipment Certificate bond sale and reimbursement for purchases already made. See report g. Resolution 2012 -41, Authorizing staff to proceed with the Facility bond sale. The council is asked to consider allowing staff to proceed with setting up the PW facility bonds. This action is dependent on what you decide after discussions with the financial consultants. 12. New Business -None 13. Claims as Presented a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. Roehlke Property Purchase Negotiations. The city attorney will most likely ask the council to meet in a closed session on these two items. He will not have documents available until just before the meeting. If they are available a day before the meeting, they will be delivered to you. b. Sewer and Water Project Easement Purchase Negotiations 16. Review of Upcoming Council Meeting Agenda 17. Adjournment Planning Commission P & T Commission Council Calendar 7/10/12 8/2/12 9/6/12 10/4/12 11/1/12 12/6/12 Cossette Asleson Milbrandt Guenthner Cossette Gmach 6/19/12 7/17/12 8/21/12 9/18/12 10/16/12 11/20/12 Gmach Asleson Milbrandt Guenthner Cossette Gmach 3 1 P a g e City of Corcoran City Council Meeting Minutes July 26, 2012 - 7:00 PM 9a. The Corcoran City Council met on July 26, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Planner Lindahl, City Engineer Torve, Public Safety Director Gormley and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Asleson to approve the agenda with the following addition. 10d. Trusight Update Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum Betty Lange 9515 Co Rd 19, Invited all to attend the Historic Burschville School Summer Fest on August 19, 2012. Thanked staff for the article in the summer newsletter. Mrs. Lange is concerned about the weeds at the daycare on County Rd 10. Council advised her to follow up with the city Code Enforcement Technician with her concerns. Chad Robran 19805 Olde Sturbridge Rd, Invited all to attend the 9t" Annual Corcoran Country Daze, August 17 — 18, and reminded all of the Free Family Fun Day. Mr. Robran thanked Westside Tire for their continued support. 5. Presentations -None 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 07/12/12 Council Meeting b. Resolution 2012 -34 St Thomas The Apostle Temporary Gambling License c. Resolution 2012 -38 Approving Range Donation d. Resolution 2012 -40 Corcoran Jaycee's Temporary Liquor License MOTION: made by Milbrandt, seconded by Gmach to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. Planning Update report received, no action taken b. City of Greenfield's Question on Public Safety Contracting was discussed by the council, no action taken. c. Code Enforcement Update report received, no action taken d. Mayor Guenthner verbally updated the Trusight /Employment process, no action taken. 11. Unfinished Business a. Hazardous Building Resolution and Order for Removal MOTION: made by Gmach, seconded by Cossette to approve Resolution 2012 -39 "Declaring the Building located at 20112 Co Rd 10 as Hazardous ". Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes July 26, 2012 - 7:00 PM 9a. b. Sewer and Water Project, easements to be discussed in a closed meeting. c. PW Facility Dorothy Theis 9530 Cain Rd, Read in the Crow River News that the site south of city hall is again being considered for the public works facility. South of city hall is where the public works facility should be. The "city center" should all be in one place. Pat Hank 9425 Trail Haven Rd, Asked the council to reform the group that previously worked on the plan for a public works facility. Administrator Donahue advised council of the three areas staff is working on. i. Comparing Economics of Possible PW Sites report by Engineer Torve. Council discussed, no action taken ii. Concept Site Plan for Approximately 11 Acres reviewed. MOTION: made by Milbrandt, seconded by Cossette to pursue siting the future public works facility at the Co Rd 19 site. Voting Aye: Guenthner, Asleson, Cossette, and Milbrandt. Voting Nay: Gmach (Motion carried 4:1). MOTION: made by Gmach, seconded by Cossette to authorize the city attorney to prepare for execution an amendment to the Roehlke purchase agreement designating for purchase 11.8 acres as depicted on the included graphic. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). iii. Discussion on Options to Designing and Building a Facility, staff to recommend a construction manager and architect at the August 9, 2012 meeting. d. Councilor Cossette updated council on the Brockton Interchange project. MOTION: made by Cossette, seconded by Milbrandt that the City of Corcoran adopts a position that supports the most northerly possible rerouting of the Co Rd 117 extension as part of the regional interchange project. e. 2012 Performance Report received and discussed, no action taken f. 2013 Budget received and discussed, no action taken 12. New Business MOTION: made by Milbrandt, seconded by Gmach to approve the contract with Rolf Erickson for Assessor services for the period October 1, 2012 to September 30, 2013. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0).Contract for Assessing Services with Rolf Erickson 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Asleson, seconded by Milbrandt to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims MOTION: made by Milbrandt, seconded by Asleson to approve building inspection claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. All Other Claims As Presented MOTION: made by Gmach, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes July 26, 2012 - 7:00 PM 14. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 9:40 to meet in closed session. Mayor Guenthner reconvened the regular meeting at 10:02. 15. Closed Meeting a. To consider Sewer and Water Easement offers, no action taken MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 10:( Jeanie Heinecke, City Clerk 9a. Y CITY OF CORCORAIv 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - _genera l ci.corcoran.mn -us / Web Site - www.ci.corcoran.mmus July 23, 2012 Mr. Duane Duncanson Minnesota Pollution Control Agency Municipal Division 520 Lafayette Avenue Road North St. Paul, MN 55155 Dear Mr. Duncanson: The City of Corcoran is grateful for the opportunity to submit comments and questions about the draft MS4 permit (General Permit MNR040000) during the public comment period ending on July 23, 2012. The Corcoran City Council has reviewed the draft revised permit and respectfully asks the Minnesota Pollution Control Agency to respond to the following concerns. First, although the City Council agrees that pollution control is important and that the permit requirements will help further prevent stormwater pollution, the implementation phase for important elements of the City's SWPPP is considered too short. Because Corcoran is a small city (population 5,379) and lacks in -house expertise and resources, it must outsource some of the permit's most expensive requirements: • Electronic mapping and inventories • inspection, documentation, testing, and reporting • Analysis of existing Ordinance(s) to the requirements • Creation of SOPS and BMPs to requirements and the corresponding procedures • Site inspection requirements and follow -up inspections, testing, and enforcement • Assistance with training and public communication The City could more easily budget for the expense of implementing such requirements if a more generous phase -in period were allowed. The City therefore requests that the schedule of permit requirements for Part III. A -F ( SWPPP requirements) be extended beyond 12 months from the date permit coverage is extended, which is the schedule given in Table 2 of the draft permit. Second, the City is concerned that some of the permit requirements are especially onerous for Corcoran, a mostly rural community. In particular, the requirements regarding mapping and inventory (Part III.C.) Mr. Duane Duncanson Minnesota Pollution Control Agency July 23, 2012 Page 2 of 2 are challenging to implement given limited staff and tight budgets. The City therefore requests the following: 1. To allow the City of Corcoran to gradually phase in the requirements of section III.C. of the permit, please consider the following revisions limiting the area of required mapping and inventory. They are listed in order of preference. a. Limit the area of mapping and inventory to sewer - served areas of a municipality. b. Limit the area of mapping and inventory to areas in a municipality that are within the 2010 Metropolitan Urban Service Area (MUSA) boundary. c. Limit the area of mapping and inventory to areas in a municipality that are within the 2020 and 2010 MUSA boundaries. 2. To better understand the extent of its responsibilities for mapping and inventory, the City asks for clarification of the following permit conditions: a. Road sub -grade pipes are excluded from the definition of "pipes" in the draft permit. Does this exclusion apply to culverts beneath driveways and other roadways, even where the pipe diameter is greater than 12 inches? b. Please confirm that farm drain tile systems are not included in the definition of "pipes." c. The revised MS4 Stormwater Pond Inventory Guidance issued in April 2011 states that ditches are to be included in the inventory only if they are "owned and operated as part of your MS4.° Nearly every road in Corcoran is ditched on both sides. Are all of these ditches considered part our MS4, even those along county roads and state highways? The City of Corcoran appreciates your time and effort to respond to these comments and questions. It is our sincere desire to remain compliant with all permit conditions, and we thank you for your assistance in doing so. Respectfully submitted, Daniel Do af4ue Corcoran City Administrator CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments REVENUE Other General Government R 100 - 41900 -31020 Delinquent Property Taxes 40,730.06 40,000.00 20,829.46 19,170.54 47.93% 40,000.00 0% R 100 - 41900 -31040 Fiscal Disparities 205,805.49 0.00 90,074.85 - 90,074.85 0.00% 180,000.00 100% R 100 - 41900 -31100 General Property Taxes 2,124,824.71 2,506,458.00 1,205,063.02 1,301,394.98 51.92% 2,506,458.00 0% R 100 - 41900 -31810 Cable Franchise Fee 0.00 32,000.00 0.00 32,000.00 100.00% 32,000.00 0% R 100 - 41900 -32110 Liquor License Fee 18,260.00 18,200.00 18,270.00 -70.00 -0.38% 18,270.00 0% R 100 - 41900 -33402 Homestead Credit 0.00 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -33420 Ag Preserve Credit 4,788.69 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0% R 100 - 41900 -33422 Other State Grants and Aids 7,369.89 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -34000 Charges for Services 65.00 0.00 95.00 -95.00 0.00% - 0% R 100 - 41900 -34103 Zoning /Land Use Appl Fee 6,265.64 5,000.00 3,800.00 1,200.00 24.00% 5,000.00 0% R 100 - 41900 -34105 Copies /Maps 162.40 100.00 43.39 56.61 56.61% 100.00 0% R 100 - 41900 -34107 Special Assessment Search 75.00 50.00 25.00 25.00 50.00% 50.00 0% R 100 - 41900 -34108 TIF Administration 8,000.00 8,500.00 0.00 8,500.00 100.00% 8,500.00 0% R 100 - 41900 -34405 Clean Up Day Income 1,060.00 1,000.00 708.71 291.29 29.13% 709.00 -29% R 100 - 41900 -36200 Miscellaneous Revenues 7,697.56 1,000.00 8,532.29 - 7,532.29 - 753.23% 8,600.00 760% Workers Comp dividend R 100 - 41900 -36210 Interest Earnings 4,070.71 6,000.00 1,568.02 4,431.98 73.87% 6,000.00 0% R 100 - 41900 -36220 Other Rents and Royalties 7,812.00 3,750.00 10,848.00 - 7,098.00 - 189.28% 10,848.00 189% Cropland rental R 100 - 41900 -36230 Donations 1 1,175.00 1 0.00 1 1,075.00 1 - 1,075.00 1 0.00% 1 1,500.00 1 100% $ 2,440,007.15 $ 2,623,903.00 $ 1,361,855.24 $ 1,262,047.76 48.10% 2,819,880.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 4,442.50 4,500.00 3,198.75 1,301.25 28.92% 4,500.00 0% R 100 - 41941 -36200 Miscellaneous Revenues 2,829.48 0.00 1,163.80 - 1,163.80 0.00% 1,200.00 100% Mailbox posts, Wright Hennepin Elect rebate $ 7,271.98 $ 4,500.00 $ 4,362.55 $ 137.45 3.05% 5,700.00 Police R 100 - 42100 -32240 Animal Licenses 0.00 0.00 0.00 0.00 0.00% - 0% R 100 - 42100 -33423 Police Aid 46,565.00 47,000.00 0.00 47,000.00 100.00% 47,000.00 0% R 100 - 42100 -33424 Police POST Board Train Reimb 3,787.26 4,000.00 0.00 4,000.00 100.00% 4,000.00 0% R 100 - 42100 -33620 Other County Grants /Aid 11,247.68 10,000.00 3,159.36 6,840.64 68.41% 10,000.00 0% R 100 - 42100 -34200 Police Permits 1,755.00 1,500.00 1,610.00 - 110.00 - 7.33% 2,000.00 33% R 100 - 42100 -34201 Police Serviced Charges 5,847.50 5,000.00 3,482.50 1,517.50 30.35% 5,000.00 0% R 100 - 42100 -34202 Police Reports /Fees 1,086.00 1,500.00 410.00 1,090.00 72.67% 1,500.00 0% R 100 - 42100 -34204 Training 0.00 0.00 120.00 - 120.00 0.00% 120.00 100% R 100 - 42100 -35101 Fines 1 106,500.41 1 90,000.00 1 50,748.19 1 39,251.81 1 43.61% 1 90,000.00 1 0% $ 176,788.85 $ 159,000.00 $ 59,530.05 $ 99,469.95 62.56% 159,620.00 Building Inspection R 100- 42400 -32210 Bldg /Plan Review Fees $ 83,590.10 $ 60,000.00 $ 28,455.45 $ 31,544.55 52.57% 40,000.00 -33% Public Works R 100 - 43100 -33418 Muni State Aid St Maintenance 129,363.90 130,000.00 126,236.00 3,764.00 2.90% 130,000.00 0% R 100 - 43100 -34300 Public Works Permits /Fees 3,845.00 3,000.00 1,050.00 1,950.00 65.00% 3,000.00 0% R 100 - 43100 -34301 Dust Control 78,888.48 55,530.00 57,634.26 - 2,104.26 - 3.79% 50,000.00 -10% R 100 - 43100 -36200 Miscellaneous Revenues 1 72,520.75 1 0.00 1 3,802.64 1 - 3,802.64 1 0.00% 1 950.00 100% Property Maintenance $ 284,618.13 $ 188,530.00 $ 188,722.90 $ (192.90) - 0.10% 183,950.00 Ice & Snow Removal R 100 - 43125 -36200 Miscellaneous Revenues 8,010.00 0.00 0.00 0.00 0.00% - 0% $ 8,010.00 $ - $ - $ - 0.00% - Recycling R 100- 43232 -33610 County Recycling Grant 14,551.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 0% R 100- 43232 -34400 Recycling 70,965.701 1 65,000.001 1 52,835.971 1 12 164.03 18.71%1 1 60 000.00 1 1 -8% 1 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments $ 85,516.70 $ 79,500.00 $ 52,835.97 $ 26,664.03 33.54% 74,500.00 -6% Parks R 100 - 45200 -33422 Other State Grants and Aids 35,822.80 35,823.00 36,221.20 - 398.20 -1.11% 36,221.20 1 % R 100 - 45200 -34101 Facility Rental 1,000.00 592.68 407.32 40.73% 1,000.00 0% R 100 - 45200 -36200 Miscellaneous Revenues 44.99 0.00 50.00 -50.00 0.00% 25.00 100% R 100 - 45200 -36230 Donations 1,320.00 0.00 3,490.00 - 3,490.00 0.00% 3,490.00 100% $ 37,187.79 $ 36,823.00 $ 40,353.88 $ (3,530.88) - 9.59% 40,736.20 Transfers to /from Other Funds R 100 - 49360 -39200 Transfer from Other Fund Total Revenue $ 3,122,990.70 $ 3,152,256.00 $ 1,736,116.04 $ 1,416,139.96 44.92% $ 3,324,386.20 5% 2 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments EXPENSE City Charter E 100 - 41000 -210 Operating Supplies (GENERAL) 235.07 0.00 0.00 0.00 0.00% 0% E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0% $ 235.07 $ - $ - $ - 0.00% - City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0% E 100 - 41100 -122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0% E 100 - 41100 -126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0% E 100 - 41100 -210 Operating Supplies (GENERAL) 285.00 100.00 0.00 100.00 100.00% 100.00 0% E 100 - 41100 -364 Worker's Comp Insurance 0.00 1 55.00 1 9.86 1 45.14 1 82.07% 1 55.00 1 0% $ 7,389.90 $ 7,260.00 $ 3,562.31 $ 3,697.69 50.93% 7,260.00 Newspaper /Newsletter /Website E 100 - 41130 -351 Newsletter Expenses 3,714.49 4,000.00 2,197.41 1,802.59 45.06% 4,000.00 0% E 100 - 41130 -354 Web Site 700.00 700.00 0.00 700.00 100.00% 700.00 0% $ 4,414.49 $ 4,700.00 $ 2,197.41 $ 2,502.59 53.25% 4,700.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 87,623.12 92,141.00 51,389.82 40,751.18 44.23% 92,141.00 0% E 100 - 41300 -121 PERA 6,352.58 6,680.00 3,725.77 2,954.23 44.23% 6,680.00 0% E 100 - 41300 -122 FICA 4,856.98 5,713.00 2,910.17 2,802.83 49.06% 5,713.00 0% E 100 - 41300 -126 Medicare 1,128.81 1,336.00 680.59 655.41 49.06% 1,336.00 0% E 100 - 41300 -130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 350.00 0% E 100 - 41300 -131 Employer Paid Health 9,123.32 12,671.00 6,124.68 6,546.32 51.66% 12,671.00 0% E 100 - 41300 -133 Employer Paid H S A 4,099.98 0.00 2,513.46 - 2,513.46 0.00% - 0% E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41300 -208 Training and Instruction 2,668.47 2,500.00 1,391.77 1,108.23 44.33% 2,500.00 0% E 100 - 41300 -210 Operating Supplies (GENERAL) 836.94 700.00 386.73 313.27 44.75% 700.00 0% E 100 - 41300 -364 Worker's Comp Insurance 709.00 840.00 177.94 662.06 78.82% 840.00 0% E 100 - 41300 -433 Dues and Memberships 1 871.16 1 900.00 1 847.76 1 52.24 1 5.80% 1 900.00 1 0% $ 118,270.36 $ 123,831.00 $ 70,148.69 $ 53,682.31 43.35% 123,831.00 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 123,369.30 130,521.00 71,794.49 58,726.51 44.99% 130,521.00 0% E 100 - 41400 -110 Overtime 193.65 2,000.00 0.00 2,000.00 100.00% 2,000.00 0% E 100 - 41400 -121 PERA 8,912.21 9,608.00 5,161.92 4,446.08 46.27% 9,608.00 0% E 100 - 41400 -122 FICA 8,311.63 8,217.00 4,624.82 3,592.18 43.72% 8,217.00 0% E 100 - 41400 -126 Medicare 1,932.78 1,922.00 1,081.60 840.40 43.73% 1,922.00 0% E 100 - 41400 -130 Employer Paid FSA 700.00 1,050.00 350.00 700.00 66.67% 1,050.00 0% E 100 - 41400 -131 Employer Paid Health 6,753.91 31,678.00 5,138.49 26,539.51 1 83.78% 31,678.00 0% E 100 - 41400 -132 Medical Cafeteria Plan 14,630.26 0.00 6,324.65 - 6,324.65 0.00% - 0% E 100 - 41400 -133 Employer Paid H S A 2,225.12 0.00 2,214.52 - 2,214.52 0.00% 0% E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41400 -208 Training and Instruction 1,044.00 2,000.00 755.00 1,245.00 62.25% 2,000.00 0% E 100 - 41400 -210 Operating Supplies (GENERAL) 395.92 500.00 403.71 96.29 19.26% 750.00 50% E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41400 -364 Worker's Comp Insurance 1,292.77 1,411.00 241.42 1,169.58 82.89% 1,411.00 0% E 100 - 41400 -433 Dues and Memberships 60.00 1 150.001 1 35.00 115.00 0.00% 1 150.00 1 1 0% $ 169,821.55 $ 189,057.00 $ 98,125.62 $ 90,931.38 48.10% 189,307.00 Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 1,121.55 $ 9,000.00 $ 49.38 $ 8,950.62 99.45% 9,000.00 0% 3 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments Auditor /Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,570.00 $ 23,000.00 $ 19,820.50 $ 3,179.50 13.82% 25,000.00 9% Assessor E 100 - 41550 -210 Operating Supplies (GENERAL) 760.08 500.00 516.53 (16.53) - 3.31% 750.00 50% E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 28,749.00 20,535.00 41.67% 49,284.00 0% $ 50,044.08 $ 49,784.00 $ 29,265.53 $ 20,518.47 1 41.21% 1 50,034.00 Attorney * E 100 - 41600 -300 Professional Srvs (GENERAL) 32,971.67 35,000.00 6,699.59 28,300.41 80.86% 10,000.00 -71% Public Works Facility 0.00 11,353.20 (11,353.20) 0.00% 25,000.00 100% PW Facility $ 32,971.67 $ 35,000.00 $ 18,052.79 $ 16,947.21 48.42% 35,000.00 Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 0.00 6.25 (6.25) 0.00% - E 100 - 41900 -300 Professional Srvs (GENERAL) 0.00 3,695.00 (3,695.00) 0.00% 10,000.00 100% Northland Securities E 100 - 41900 -360 Insurance (GENERAL) 42,717.00 45,000.00 - 45,000.00 100.00% 45,000.00 0% E 100 - 41900 -433 Dues and Memberships 22,206.95 1 24,000.00 1 19,487.47 1 4,512.53 1 18.80% 1 24,000.00 1 0% $ 64,923.95 $ 69,000.00 $ 23,188.72 $ 45,811.28 66.39% 79,000.00 Planning & Zoning * E 100 - 41910 -300 Professional Srvs (GENERAL) 60,590.13 32,000.00 23,055.15 8,944.85 27.95% 32,000.00 0% Public Works Facility 0.00 12,656.25 (12,656.25) 0.00% 18,000.00 100% PW Facility $ 60,590.13 $ 32,000.00 $ 35,711.40 $ (3,711.40) - 11.60% 50,000.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 5,514.32 10,998.00 3,697.20 7,300.80 66.38% 10,998.00 0% E 100 - 41920 -121 PERA 399.74 797.00 276.10 1 520.90 65.36% 797.00 0% E 100 - 41920 -122 FICA 341.40 682.00 229.21 452.79 1 66.39% 682.00 1 0% E 100 - 41920 -126 Medicare 79.82 159.00 53.63 105.37 66.27% 159.00 0% E 100 - 41920 -131 Employer Paid Health - 6,336.00 - 6,336.00 100.00% 6,336.00 0% E 100 - 41920 -210 Operating Supplies (GENERAL) 594.64 1,500.00 194.30 1,305.70 87.05% 1,500.00 0% E 100 - 41920 -417 Uniforms - 1 100.00 1 - 100.00 100.00% 1 100.00 0% $ 6,929.92 $ 20,572.00 $ 4,450.44 $ 16,121.56 78.37% 20,572.00 City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 2,562.89 3,000.00 366.14 2,633.86 87.80% 3,000.00 0% E 100 - 41941 -201 Postage /Shipping 2,024.99 2,500.00 1,093.15 1,406.85 56.27% 2,500.00 0% E 100 - 41941 -207 Computer Supplies 5,072.96 3,000.00 1,606.78 1,393.22 46.44% 3,000.00 0% E 100 - 41941 -210 Operating Supplies (GENERAL) 14,208.27 9,500.00 8,732.93 767.07 8.07% 9,500.00 0% E 100 - 41941 -300 Professional Srvs (GENERAL) 10,831.59 7,000.00 1 9,092.54 (2,092.54) - 29.89% 7,000.00 0% E 100 - 41941 -321 Telephone 3,064.88 3,000.00 1,272.79 1,727.21 57.57% 3,000.00 0% E 100 - 41941 -352 General Notices and Pub Info 1,632.31 2,000.00 1,695.75 304.25 15.21% 3,000.00 50% E 100 - 41941 -364 Worker's Comp Insurance 0.83 438.00 - 438.00 100.00% 438.00 0% E 100 - 41941 -380 Utility & Services (GENERAL) 14,903.84 14,500.00 7,302.12 7,197.88 49.64% 14,500.00 0% E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 1 7,059.71 1 4,000.00 6,636.72 (2,636.72) - 65.92% 8,000.00 100% Septic service $ 61,362.27 $ 48,938.00 $ 37,798.92 $ 11,139.08 22.76% 53,938.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 6,295.34 10,000.00 5,120.42 4,879.58 48.80% 10,000.00 0% $ 6,295.34 $ 10,000.00 $ 5,120.42 $ 4,879.58 48.80% 10,000.00 Police E 100 -42100 -100 Wages and Salaries (GENERAL) 479,168.33 505,745.00 281,212.42 224,532.58 44.40% 505,745.00 0% E 100- 42100 -110 Overtime 11,251.09 9,500.00 635.65 8,864.35 93.31% 9,500.00 0% E 100 -42100 -111 Overtime Events /Grants 13,761.70 15,000.00 4,803.46 10,196.54 67.98% 15,000.00 0% E 100 -42100 -121 PERA 72,688.58 76,043.00 41,429.70 34,613.30 45.52% 76,043.00 0% E 100 -42100 -126 Medicare 7,506.73 7,657.00 4,250.26 3,406.74 44.49% 7,657.00 0% E 100 -42100 -130 Employer Paid FSA 414.001 1 2,450.00 258.66 1 1 2,191.34 1 89.44%1 1 2,450.00 1 1 o% 4 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 -42100 -131 Employer Paid Health 36,189.10 39,283.00 20,702.59 18,580.41 47.30% 39,283.00 0% E 100 -42100 -132 Medical Cafeteria Plan 35,026.54 31,266.00 18,259.65 13,006.35 41.60% 31,266.00 0% E 100 -42100 -133 Employer Paid H S A 11,125.60 9,621.00 7,159.00 2,462.00 25.59% 9,621.00 0% E 100 -42100 -200 Office Supplies (GENERAL) 4,299.97 5,000.00 2,605.21 2,394.79 47.90% 5,000.00 0% E 100 -42100 -201 Postage /Shipping 647.45 500.00 104.37 395.63 79.13% 400.00 -20% E 100 -42100 -208 Training and Instruction 12,125.45 10,000.00 8,295.85 1,704.15 17.04% 10,000.00 0% E 100 -42100 -209 Police Reserves 3,706.56 3,500.00 581.07 2,918.93 83.40% 3,500.00 0% E 100 -42100 -210 Operating Supplies (GENERAL) 2,949.75 3,500.00 3,754.58 (254.58) - 7.27% 3,500.00 0% E 100 -42100 -212 Motor Fuels 40,336.26 34,000.00 20,193.13 13,806.87 40.61% 34,000.00 0% E 100 -42100 -220 Repair /Maint Supply (GENERAL) 9,961.58 8,000.00 8,064.25 (64.25) - 0.80% 8,000.00 0% E 100 -42100 -223 Building Repair Supplies 2,404.76 3,000.00 1,637.11 1,362.89 45.43% 3,000.00 0% E 100 -42100 -300 Professional Srvs (GENERAL) 586.25 500.00 40.00 460.00 92.00% 500.00 0% E 100 -42100 -301 Prisoner 4,965.84 8,000.00 1,645.88 6,354.12 79.43% 8,000.00 0% E 100 -42100 -304 Legal Fees 34,238.36 30,000.00 15,014.82 14,985.18 49.95% 30,000.00 0% E 100 -42100 -321 Telephone 5,917.07 7,200.00 4,568.64 2,631.36 36.55% 7,200.00 0% E 100 -42100 -323 Radio Units 12,160.98 15,300.00 6,524.88 8,775.12 57.35% 15,300.00 0% E 100 -42100 -364 Worker's Comp Insurance 25,287.19 29,065.00 4,743.94 24,321.06 83.68% 32,244.00 11% Under review E 100 -42100 -380 Utility & Services (GENERAL) 3,999.30 4,000.00 1,507.66 2,492.34 62.31% 4,000.00 0% E 100 -42100 -417 Uniforms 6,708.76 8,460.00 6,155.16 2,304.84 27.24% 8,460.00 0% E 100 -42100 -433 Dues and Memberships 1 790.00 1 1,000.00 1 845.00 1 155.00 1 15.50% 1 1,000.00 1 0% $ 838,217.20 $ 867,590.00 $ 464,992.94 $ 402,597.06 46.40% 870,669.00 Part Time Officers E 100 -42101 -100 Wages and Salaries (GENERAL) 65,046.50 76,325.00 36,666.11 39,658.89 51.96% 76,325.00 0% E 100 -42101 -111 Overtime Events /Grants 3,548.00 - 3,602.43 (3,602.43) 0.00% 2,215.59 100% Contractural events /Safe and Sober events. Budgeted 42100 -11 E 100 -42101 -121 PERA 1,955.24 2,500.00 1,125.51 1,374.49 54.98% 2,500.00 0% E 100 -42101 -122 FICA 1,957.81 4,732.00 2,012.07 2,719.93 57.48% 4,732.00 0% E 100 -42101 -126 Medicare 981.50 1,107.00 583.88 523.12 47.26% 1,107.00 0% E 100 -42101 -140 Unemployment Comp (GENERAL) 1 5,141.46 1 - - I - 0.00% 0% $ 78,630.51 $ 84,664.00 $ 43,990.00 $ 40,674.00 1 48.04% 86,879.59 Police Admin E 100 -42102 -100 Wages and Salaries (GENERAL) 37,638.83 40,248.00 21,717.92 18,530.08 46.04% 40,248.00 0% E 100 -42102 -110 Overtime 0.00 500.00 - 500.00 100.00% 500.00 0% E 100 -42102 -121 PERA 2,738.44 2,954.00 1,576.88 1,377.12 46.62% 2,954.00 0% E 100 -42102 -122 FICA 2,616.94 2,526.00 1,467.20 1,058.80 41.92% 2,526.00 0% E 100 -42102 -126 Medicare 608.28 591.00 343.19 247.81 41.93% 591.00 0% E 100 -42102 -130 Employer Paid FSA 350.00 350.00 350.00 - 0.00% 350.00 0% E 100 -42102 -131 Employer Paid Health 1,323.58 1,300.00 822.51 477.49 36.73% 1,300.00 0% E 100 -42102 -132 Medical Cafeteria Plan 1 5,125.12 1 5,200.00 2,399.25 1 2,800.75 53.86% 5,200.00 0% $ 50,401.19 $ 53,669.00 $ 28,676.95 $ 24,992.05 46.57% 53,669.00 Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 247,089.56 250,000.00 121,041.36 128,958.64 51.58% 250,000.00 0% E 100 - 42200 -550 Motor Vehicles 11,257.57 - - - 0.00% - 0% E 100 - 42200 -580 Other Equipment 676.00 1,000.00 - 1,000.00 1 100.00% 1,000.00 0% $ 259,023.13 $ 251,000.00 $ 121,041.36 $ 129,958.64 51.78% 251,000.00 Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 48,461.47 30,000.00 3,363.21 26,636.79 88.79% 15,000.00 -50% E 100 - 42400 -437 Surcharges 1 2,995.40 2,500.00 647.23 1 1,852.77 74.11% 1 2,500.00 0% $ 51,456.87 $ 32,500.00 $ 4,010.44 $ 28,489.56 87.66% 17,500.00 Public Works E 100 -43100 -100 Wages and Salaries (GENERAL) 285,063.83 280,363.00 149,392.25 130,970.75 46.71% 280,063.00 0% E 100 -43100 -110 Overtime 19,345.16 19,000.00 9,470.03 9,529.97 50.16% 19,000.00 0% E 100 -43100 -121 PERA 20 925.65 21 704.00 11 514.89 10 189.11 1 1 46.95% 21 704.00 o% 5 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 -43100 -122 FICA 16,238.99 18,561.00 9,160.95 9,400.05 50.64% 18,561.00 0% E 100 -43100 -126 Medicare 3,772.10 4,341.00 2,142.45 2,198.55 50.65% 4,341.00 0% E 100 -43100 -130 Employer Paid FSA 984.00 1,750.00 350.00 1,400.00 80.00% 1,750.00 0% E 100 -43100 -131 Employer Paid Health 38,729.45 63,355.00 24,921.05 38,433.95 60.66% 63,355.00 0% E 100 -43100 -132 Medical Cafeteria Plan 6,407.96 - 4,005.50 (4,005.50) 0.00% 0% E 100 -43100 -133 Employer Paid H S A 11,723.76 - 6,314.72 (6,314.72) 0.00% 0% E 100 -43100 -140 Unemployment Comp (GENERAL) 0.00 - - - 0.00% 0% E 100 -43100 -208 Training and Instruction 1,862.85 2,500.00 3,499.00 (999.00) - 39.96% 4,000.00 60% Unbudgeted Supervisor training E 100 -43100 -210 Operating Supplies (GENERAL) 15,583.09 20,000.00 9,109.34 10,890.66 54.45% 20,000.00 0% E 100 -43100 -212 Motor Fuels 39,943.23 32,000.00 18,301.71 13,698.29 42.81% 32,000.00 0% E 100 -43100 -220 Repair /Maint Supply (GENERAL) 86,483.36 20,000.00 5,150.45 14,849.55 74.25% 20,000.00 0% E 100 -43100 -222 Seal Coating 50,087.50 50,000.00 40,285.50 9,714.50 19.43% 40,286.00 -19% E 100 -43100 -223 Building Repair Supplies 7,751.79 6,500.00 150.00 6,350.00 97.69% 4,000.00 -38% E 100 -43100 -225 Landscape /Ditch Materials 11,922.98 10,000.00 4,528.97 5,471.03 54.71% 10,000.00 0% E 100 -43100 -226 Sign Repair Materials 5,502.06 6,000.00 497.85 5,502.15 91.70% 6,000.00 0% E 100 -43100 -227 Crack Filling 15,337.65 16,000.00 12,564.17 3,435.83 21.47% 12,565.00 -21% E 100 -43100 -228 Dust Control 98,033.30 90,000.00 94,270.55 (4,270.55) - 4.75% 94,270.00 5% E 100 -43100 -229 Culverts 10,081.41 7,000.00 11,132.49 (4,132.49) - 59.04% 12,000.00 71% E 100 -43100 -232 Gravel 95,049.10 130,000.00 110,544.41 19,455.59 14.97% 127,000.00 -2% Cut back to offset extra asphalt costs E 100 -43100 -233 Asphalt Maint/Patching 123,718.78 130,000.00 141,008.95 (11,008.95) - 8.47% 145,000.00 12% Unexpected repairs E 100 -43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,100.00 - 0.00% 2,100.00 0% E 100 -43100 -321 Telephone 4,386.46 3,600.00 3,096.73 503.27 13.98% 5,000.00 39% E 100 -43100 -364 Worker's Comp Insurance 13,419.49 15,076.00 2,948.83 12,127.17 80.44% 15,076.00 0% E 100 -43100 -380 Utility & Services (GENERAL) 8,884.06 9,000.00 6,134.58 2,865.42 31.84% 9,000.00 0% E 100 -43100 -381 Street/Signal Lights 2,624.34 3,000.00 1,369.90 1,630.10 54.34% 3,000.00 0% E 100 -43100 -417 Uniforms 1 6,920.17 1 7,000.00 1 2,247.69 1 4,752.31 1 67.89% 1 7,000.00 1 0% $ 1,002,882.52 $ 968,850.00 $ 686,212.96 $ 282,637.04 29.17% 977,071.00 1% Ice & Snow Removal E 100 -43125 -210 Operating Supplies (GENERAL) $ 21,411.77 $ 29,000.00 $ 15,536.05 $ 13,463.95 46.43% 29,000.00 0.00% Engineeering * E 100 -43170 -300 Professional Srvs (GENERAL) 68,387.87 36,000.00 20,204.00 15,796.00 43.88% 36,000.00 0% Public Works Facility 0.00 1 19,678.91 (19,678.91) 0.00% 1 36,000.00 100% PW Facility $ 68,387.87 $ 36,000.00 $ 39,882.91 $ (3,882.91) - 10.79% 72,000.00 Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 1,839.40 1,000.00 750.00 250.00 25.00% 1,000.00 0% E 100 - 43232 -300 Professional Srvs (GENERAL) 71,176.18 63,345.00 38,177.89 25,167.11 1 39.73% 63,345.00 0% $ 73,015.58 $ 64,345.00 $ 38,927.89 $ 25,417.11 39.50% 64,345.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 14,480.39 28,128.00 10,503.88 17,624.12 62.66% 28,128.00 0% E 100 - 45200 -110 Overtime 0.00 - 306.00 (306.00) 0.00% 306.00 100% E 100 - 45200 -122 FICA 843.12 1,744.00 670.20 1,073.80 61.57% 1,744.00 0% E 100 - 45200 -126 Medicare 196.65 408.00 156.74 251.26 61.58% 408.00 0% E 100 - 45200 -210 Operating Supplies (GENERAL) 6,473.95 8,000.00 4,403.26 3,596.74 44.96% 8,000.00 0% E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 329.73 1,100.00 751.97 348.03 31.64% 1,100.00 0% E 100 - 45200 -221 Maintenance Projects 10,351.90 15,000.00 10,709.74 4,290.26 1 28.60% 15,000.00 0% E 100 - 45200 -321 Telephone 749.79 700.00 345.44 354.56 50.65% 700.00 0% E 100 - 45200 -364 Worker's Comp Insurance 3,798.84 4,493.00 501.01 3,991.99 88.85% 4,493.00 0% E 100 - 45200 -380 Utility & Services (GENERAL) 4,436.87 7,100.00 2,261.25 4,838.75 68.15% 7,100.00 0% E 100 - 45200 -530 Improvements Other Than Bldgs 35,822.801 1 35,823.00 1 1 36,221.20 1 1 (398.20) -1.11 01 1 35,823.00 1 1 0% $ 77,484.04 4 $ 102,496.00 $ 66,830.69 $ 35,665.31 34.80% 102,802.00 Transfers to /from Other Funds 6 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF AUGUST 2, 2012 10b. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 - 49360 -720 Operating Transfers - - - - 0.00% $ - $ - $ - $ - 0.00% Total Revenue $ 3,122,990.70 $ 3,152,256.00 $ 1,736,116.04 $ 1,416,139.96 46.50% 3,324,386.20 Total Expense $ 3,127,850.96 $ 3,112,256.00 $ 1,857,594.32 $ 1,254,661.68 41.74% 3,182,577.59 Total Revenue - Total Expense $ (4,860.26 ) $ 40,000.00 $ 121,478.28 $ 161,478.28 31.40% 141,808.61 7 of 7 STAFF REPORT / POLICE DEPARTMENT Agenda Item 10c. Council Meeting: Prepared By: August 9t ", 2012 Chief Sean Gormley / Officer Ryan Burns Topic: Action Required: Purchase 2013 Polaris Ranger OHV Approve Polaris Ranger Purchase Background- The Police Reserves are replacing the current John Deere Gator. The current Gator has been extremely useful at many events the Reserves work, by moving people, carrying traffic cones, traffic signs and no parking signs. The current Gator has been used by Medina, Rogers and Mound Police Reserves and Corcoran Public Works. This Gator was purchased in 2001 and was donated to the City of Corcoran Police Reserves by the UMC Corporation of Corcoran. The current Gator is to be retained by the City and donated to the Corcoran Public Works Department for their use. Discussion- Financial Impact- None — Reserves will be using funds from the Police Reserve Donations account to purchase the new Polaris OHV. Attachments — Recommendation- Purchase a 2013 Polaris Ranger from Polaris Industries on Government contract bid for $15,820.85 4 ft-- POLRRIS 0 Polaris Sales Inc sAL-ES Inc. 2100 Hwy 55, Medina (Hamel), MN 55340 Phone: 866 - 468 -7783 Fax: 763-847-8288 Name: Ryan Burns Email: rburns @ci.corcoran.mn.us Phone: 763 - 420 -8966 Ext: Fax: Contact Information: Bill To: City of Corcoran Police Department Freight FOB Destination US Continental (CONUS) Only QUOTE govermnent.sales@polarisind.com www.polarisdefense.com www.polarisindustries.com Quote Number: QUO- 09220 -8JFW Revision #: 1 Date: 7/25/2012 Quote Expires: 8/25/2012 Contract Name: Polaris Defense Direct Contract #: Expiration Date: Cage: 3FP69 Duns #: 123399383 Tax ID #: 41- 1921490 Delivery Terms Payment Payment Terms Methods Visa Within 60 days Net 30 Mastercard Wire Check Item # QTY Description MSRP Discount Price Extended R12TH76AG 1 RANGER XP 800, Sage Green $11,399.00 $10,912.08 $10,912.08 2877948 -067 1 Tip -Out Glass Windshield Kit $1,099.99 $967.99 $967.99 2877827 1 Steel Cab Roof Kit $599.99 $527.99 $527.99 2875796 2 Turf Tire (25x8 -12) Front, each (fits stock 12' rims) $99.99 $87.99 $175.98 2875795 2 Turf Tire (25x10 -12) Rear, each (fits stock 12' rims) $109.99 $96.79 $193.58 2878521 1 RANGER 800 Power Steering Kit $1,299.99 $1,143.99 $1,143.99 2878781 1 Polaris HD 4500 LB Integrated Winch $699.99 $615.99 $615.99 2878818 1 Headache Rack $299.99 $263.99 $263.99 2876980 -521 1 Pre - Runner Front Brushguard $349.99 $307.99 $307.99 2876228 1 Reverse Warning Kit $49.99 $43.99 $43.99 4011500 1 Accessory Switch $36.12 $31.79 $31.79 Quote: QUO- 09220 -8JFW Page 1 of 3 - - POLRRIS 0 \�- Polaris Sales Inc SALES Inc. 2100 Hwy 55, Medina (Hamel), MN 55340 Phone: 866 - 468 -7783 Fax: 763-847-8288 Freight FOB Destination US Continental (CONUS) Only QUOTE govermnent.sales@polarisind.com www.polarisdefense.com www.polarisindustries.com Delivery Terms Payment Payment Terms Methods Visa Within 60 days Net 30 Mastercard Wire Check Item # QTY Description MSRP Discount Price Extended 2878797 -C 1 Lock & Ride 3 -Panel Rearview Mirror $99.99 $87.99 $87.99 Comments: Total does not include sales tax. Please add applicable tax or include tax exempt certificate with Purchase Order. *Installation Pricing is Open Market SUBTOTAL TAX INSTALL* FREIGHT TOTAL $15,273.35 $0.00 $547.50 $15,820.85 Quote: QUO- 09220 -8JFW Page 2 of 3 - - POLRRIS° \�- Polaris Sales Inc SALES Inc. 2100 Hwy 55, Medina (Hamel), MN 55340 Phone: 866 - 468 -7783 Fax: 763-847-8288 QUOTE govermnent.sales@polarisind.com www.polarisdefense.com www.polarisindustries.com Acceptance and Payment Information Wire Payment: Phone: 1- 888 - 799 -4737 US Bank ABA #: 091 000 022 602 2nd Ave South Acct #: 1 702 2513 9170 Minneapolis, MN 55402 Ref: Polaris Defense Direct City of Corcoran Police Department PO #: Ship To Address: Billing Address: Name: Name: Address: Address: Address: Address: Address: Address: City, State & ZIP: City, State & ZIP: Contact Name: Contact Name: Phone: Phone: Credit Card Holder: Credit Card Type: VISA / Mastercard Card Number: Expiration Date: To accept this quotation, sign here and return: Printed name: Quote: QUO- 09220 -8JFW Page 3 of 3 6 1{ „t .... LL .. 1 6 t�. L rill s.l w „t .... f� �R City of Corcoran Multi Year Financial Management Plan Preliminary Final Draft Report NORTHLAND STRATEGIES ` Special Projects Group Contents Letter of Transmittal Executive Summary 1 Organizationof Report ............................................................................................. ............................... 1 StudyApproach ........................................................................................................... ............................... 2 Usingthe Report .......................................................................................................... ..............................2 Conclusionsfrom Study ............................................................................................ ............................... 2 Recommendations..................................................................................................... ............................... 3 Background 4 Summary........................................................................................................................ ............................... 4 Capital Improvement Plan 5 Overviewof Plan .......................................................................................................... ..............................5 Sourceof Funding ....................................................................................................... ..............................6 DebtService ................................................................................................................... ..............................6 Option A - Summary of Capital Improvement Plan ......................................... ..............................7 Option B - Summary of Capital Improvement Plan ......................................... ..............................8 Option A - Debt Service Estimates ........................................................................ ............................... 9 Option B - Debt Service Estimates ........................................................................ .............................10 Financial Plans 11 Background on Scenarios ........................................................................................ .............................11 OptionA Summary ..................................................................................................... .............................12 OptionB Summary ..................................................................................................... .............................12 AppendixSummary ................................................................................................... .............................12 Option A - All City Funds Combined .................................................................... .............................13 Option A - General Fund Financial Plan .............................................................. .............................14 Option A -Tax Increment Fund Financial Plan ................................................. .............................15 Option A- Debt Service Fund Financial Plan .................................................... .............................16 Option A - Special Revenue Funds Financial Plan ........................................... .............................17 Option A - Utilities Fund Financial Plan .............................................................. .............................18 Option A - Capital Projects Fund Financial Plan ............................................... .............................19 Option A - Property Tax Levy Summary .............................................................. .............................20 Option B - All City Funds Combined .................................................................... .............................21 Option B - General Fund Financial Plan .............................................................. .............................22 Option B -Tax Increment Fund Financial Plan .................................................. .............................23 Option B - Debt Service Fund Financial Plan .................................................... .............................24 Option B - Special Revenue Funds Financial Plan ........................................... .............................25 Option B - Utilities Fund Financial Plan ............................................................... .............................26 Option B - Capital Projects Fund Financial Plan ............................................... .............................27 Option B - Property Tax Levy Summary .............................................................. .............................28 Contents Appendix 29 Graph - Option A - All City Funds, Total Source and Use of Funds ............ .............................29 Graph - Option A - General Fund, Total Source and Use of Funds ............. .............................30 Graph -Option A -Projected Annual % Change in Property Tax Levy and Tax Rate ....... 31 Graph - Option A - Projected Future Fund Balance Compared to Minimum .....................32 Graph - Option B - All City Funds, Total Source and Use of Funds ............. .............................33 Graph - Option B - General Fund, Total Source and Use of Funds ............. .............................34 Graph - Option B - Projected Annual % Change in Property Tax Levy and Tax Rate .......35 Graph - Option B - Projected Future Fund Balance Compared to Minimum ......................36 Preliminary Utility Fee and Charges Schedule (NOT ADOPTED) ................ .............................37 NORTHLAND to SECURITIES August 9, 2012 Daniel J. Donahue City Administrator City of Corcoran, MN 8200 Co. Rd. 116 Corcoran, MN 55340 RE: Financial Planning Report Dear Daniel: Northland Securities, Inc. was hired to provide the City with financial planning services for determination of cash flow /fund balance reserve management. Services include performing a multi -year review and future year financial projections for each of the City of Corcoran s funds. The analysis and final report includes a review of the past performance of the City's funds, determines the adequacy of current revenues, and provides recommendation on future revenue levels that will be necessary given recent and projected cost experience in addition to anticipated capital project expenditures. We appreciate the opportunity to work with the City. Si�nc^e"r'e"lyy, U Tammy Omdal Manager of Northland Strategies /Senior Vice President 45 South 71" Street, Suite 2000, Minneapolis, MN 55402 Main: (612) 851 -5900 / Direct: (612) 851 -4992 / Email: rfifieldCnorthlandsecurities.com Member FINRA and SIPC EXECUTIVE SUMMARY This report serves as a guide for the onancial man- agement of the City's cash and fund balances. The report contains management strategies and identiaca- tion of key factors that will influence future decisions concerning onancial management of the City's funds. This includes information on the level of estimated property tax levy that will be needed to provide ade- quate revenues to fund current City services and capi- tal improvement plans and debt service. The report includes the projection of sources and uses of funds and impact on cash and fund balances. Cur- rent spending levels and operating revenues, future capital plans, estimates for future utility costs and rate structure provides the basis for onancial projections included in this report. The City has not yet taken of- ocial action to approve the creation of a utility fund and has not yet established utility rates. Information included in this report for the utility fund and utility rates is based on and consistent with information pre- viously presented and reviewed by the City. Organization of Report The report is organized into ave sections: 1. Executive Summary provides information on the organization of the report, study approach, using the report, and conclusions and recommendations. 2. Background discusses the historical context and onancial decisions facing the City. Information is provided on the key factors that will drive future onancial performance, assumptions used to model future onancial performance, and management challenges. 3. Capital Improvement Plan provides information on the City's identioed plans for vehicle, equip- ment, and facilities acquisition, street maintenance and improvement, and water and sanitary sewer improvements. This includes estimates on project costs and sources of funds to pay for the improve- ments. Information on debt service is also includ- ed. 4. Financial Plans are provided for the each of the City's existing funds as wells as for the future an- ticipated utility (water and sanitary sewer) fund. The plans provide both historical, current, and fu- ture projected sources and uses of funds. Financial plans take into account current levels of service and revenues and future capital improvement plans. Two different scenarios or options are provided to compare and contrast changes in assumption. 5. Appendix provides charts of data taken from the onancial plans and information on fund balance levels. In addition a schedule of preliminary util- ity fees and charges used to develop the charges for services revenue shown in the Utility Fund Financial Plan is included as an Appendix to this report. This schedule has not been adopted by the City Council. Executive Summary 1 Study Approach This report was prepared by Northland Securities. The following steps were taken as part of the study process: • City provided information on historical spending and revenues, capital improvement plans, and pri- or years budget information. • Information provided by the City was organized, analyzed, and used to support the development of onancial plans. • Once the initial onancial plans were developed then different scenarios or options were considered and analyzed to determine impact on property tax levy. This included analysis for debt structuring. • City staff offered preliminary input and feedback on the assumptions and desired outcomes. It is also important to note aspects of anancial perfor- mance not reviewed as part of this study: • Analysis of the impact of the projected property tax levy amounts on various property types. • Analysis of the sewer and water fees and charges in comparison to other cities. Using the Report This report is intended to be a practical guide for city staff and the City Council on the on -going onancial management of the City. Much of the information in this report has enduring value and will serve to con- tinue to guide management decisions over a number of years. However, management of city funds is a dy- namic system. Property tax law may change, property values change, utility customer base changes, statutes and rules change, cost of labor and materials and sup- plies will vary from assumptions from year -to -year. This report should be the foundation of an annual re- view and management plan update. Conclusions from Study The following conclusions were identioed as a result of this study: 1. The City has relied on available tax increment funds to provide overall cash flow for the City's operations (i.e., General Fund). This source of funds will not be available long term and the City will need to plan for other sources of revenue, including revenue from increasing property tax levy (offset by growth in tax base), utility fees and charges, to support its capital spending needs long term. Overall cash balance for the City is estimat- ed to decline by about 50% over the next two years as the cash balance in the Tax Increment Fund is spent down and excess increment, if any, returned to Hennepin County for redistribution. Projec- tions indicate, given certain key assumptions as outlined in this report, that the City will be able to maintain sufficient cash flow in both the short and long term to meet its cash flow requirements. 2. Based on the City's identieed plans for capital infra- structure maintenance and improvements, future property tax levy increase, special assessment of costs to bene -ling property owners, and poten- tial rate increases will be necessary to maintain adequate cash balances within the City's funds. Again, given certain key assumptions and plan adoption the City will be able to maintain prop- erty tax levy increases at approximately 3% or less over the next eve years. The City's property tax base (tax capacity) will increase by about 4% after Executive Summary 2 0 decertiocation of the City's tax increment onanc- ing district in 2013. This increase in tax capacity will help to offset estimated property tax levy in- creases. Future development within the City is anticipat- ed to bring new (increased) revenue to an antici- pated utility (water and sanitary sewer) fund from the collection of anticipated future development (availability and connection) fees. Future develop- ment will also provide additional property value to the City and potential for additional property tax revenue to pay for services. The rate of future development and addition of customers is a sig- niecant variable for long term anancial planning. Recommendations The following overall management strategies are rec- ommended: 1. The City should maintain a minimum cash bal- ance in the General Fund and other City funds that provides sufficient cash flow to avoid the need for short term borrowing. The anancial plans in- cluded in this report are based on a maintaining a minimum fund balance equivalent to 35% of operating expenditure (use of funds) for the Gen- eral Fund. This minimum is on the low end of minimum fund balance for the General Fund, as suggested by the State Auditor. At this level, the City is estimated to meet cash flow requirements. However, fund balance as projected will not be at a sufficient level to cover unanticipated events that may arise. A minimum fund balance of three months operating cash is recommended for the Utility Fund. For the other City funds the onancial plans included in this report reflect maintaining the current positive balances. 2. The City should adopt a formal policy concern- ing minimum fund balance goals for the General Fund and other City funds. Adoption of a policy would provide management guidance to City staff in preparing future budget recommendations and the annual updating of the onancial plans includ- ed in this report. It is also common practice for rating agencies to request a copy of a City's fund balance policy. The City has begun to take steps for establishing such a policy. 3. In addition to the recommended minimum cash balances, the City should strive to maintain ad- equate cash to pay for annual on -going capital acquisition and maintenance to avoid the need to borrow and incur interest expense for these an- nual costs. The Capital Improvement Plan (CIP) included in this report assumes the City will con- tinue to issue equipment certiocates for annual ve- hicle, equipment, and facilities needs. An alterna- tive recommended management strategy is to plan for incremental increases in the property tax levy to support pay -as- you -go funding over the long term as existing debt is retired. Executive Summary II-JAG :L1*111►UC The City of Corcoran, which is located on the western eastern edge of the Twin Cities metropolitan area. The City's 2030 Comprehensive Plan reports an estimated 2010 population of around 5,800 and 1,900 house- holds. Population is estimated to increase to 8,600 by 2020 and households to 2,900. These agures in- clude the urban service areas only, recognizing overall growth across the City could be greater. The land area for the City encompasses just under 36 square miles. Commercial and industrial development in the City is limited, primarily due to the lack of municipal water and sewer services and the absence of major transport corridors. The City of Corcoran currently does not own and operate trunk sanitary sewer facilities and has no existing connections to the metropolitan dis- posal system (MDS). This is about to change with the project implementation that is presently underway for connection to the MDS. The City's development plan for its downtown area provides an opportunity for additional economic de- velopment. A anancial planning consideration for the City is whether, and if so to what extent, to provide public funding to assist with paying the cost of bring- ing municipal water and sewer services to the down- town area. The decision on whether to participate onancially, and if so to what extent, will have an impact on the City's long term onancial plans. Proceeding with the down- town utilities project will require a commitment of city resources that otherwise would be available for other city purposes, including possibly an offset to future property tax levy increases. Authority exists to use available tax increment reve- nues to fund a portion of the downtown improvement project. Consideration has also been given to the use of special assessment authority to anance a portion of the project costs. This report includes two different scenarios or options for onancial planning purposes. The orst scenario, Option A, assumes the City determine to not proceed with utility improvements in the downtown area. The second scenario, Option B, assumes the City does pro- ceed with the project but determines to assess bene @)t - ing property owners 70% of the project costs. Each section of this report that follows provides reference to these two options. Background 4 CAPITAL IMPROVEMENT PLAN The City annually reviews its capital vehicle, equip- ment, facilities, and improvement project needs and prepares a multi -year plan. The Capital Improvement Plan (CIP) provides details on costs by year and pro- posed funding sources. The information available on plans for future capital acquisition and improvements provided an important input into preparing the onancial plans included in this report. The onancial plans are inclusive of all sources and uses of funds, both operating and non - operating. The Table on the next page provides a summary of the City's capital acquisition and improvement plans. Overview of Plan The majority of the on -going costs included in the CIP are for on -going annual vehicle, equipment, and facili- ties needs. The four key categories of spending shown in the CIP are as follows: 1. Equipment, vehicles, and facilities Over the next ove years the City anticipates spending an average of about $236,000 per year on equipment, vehicles, facilities capital needs. Current plans antici- pate the City issuing equipment certiecates every two years to fund the planned expenditures. Financial plans anticipate approximately $250,000 on average over the next eve years in annual debt service (princi- pal and interest) for equipment certiocates. This debt service is supported 100% by property tax levy. 2. Construction of a new public works facility This project is anticipated to begin in 2012. The total preliminary estimated cost is $2,750,000. For onancial planning purposes it is assumed that 50% of the proj- ect cost will be expended in 2012 and the balance in 2013. Bonds are anticipated to be issued in 2012 for the full project cost (estimates included in this report assumes the arst interest payment would be capital- ized). Future debt service (principal and interest) will be supported 100% by property tax levy. The onancial plans included in this report reflect structuring this fu- ture debt to coincide with other offsetting changes to the property tax levy from reduction in other debt ser- vice and the increase in tax base that will occur in tax year 2014, as a result of the decertiocation of the exist- ing tax increment onancing (TIF) district in year 2013. This strategy reflects one of the City's key assumption for this onancial planning study, which is the property tax levy should not increase by more than 3% in any given year. 3. Sanitary sewer and water improvements The City has begun construction on a $1,910,000 proj- ect to bring municipal water and sanitary sewer con- nections into the City. This project includes agreement with Maple Grove for the purchase of municipal wa- ter. The project will be paid from $1,610,000 in avail- able tax increment revenue (cash) and $300,000 from anticipated future special assessments. For onancial planning purposes it is assumed the City will bond for the special assessment portion. The City has not made a onal decision on a project to bring municipal water and sewer services to the downtown area. The estimated project cost for a "low pressure" system is $1,965,000. The City also studied Capital Improvement Plan the cost of a "gravity' sewer system and related street improvements that would be required at an estimated cost of $2,293,000. This report includes two scenarios, one option assumes no downtown project and the sec- ond option assumes the "low pressure" system project proceeds with the property owners paying 70% of the cost through special assessments and the City paying for the remaining 30% from tax increment revenues. The additional use of tax increment for the project will have implications for the City's cash flow man- agement. This impact is reflected in the two different planning scenarios or options included in this report. 4. Street improvement projects The CIP includes ove different street improvement projects. The inclusion of these projects in the CIP pro- vides the City with an opportunity to draw on avail- able Municipal State Aid (MSA) dollars to the extent a street project is eligible. The CIP also reflects the City's plans to assess beneeting property owners for a portion of the street improvement costs. The advance draw on MSA funding will provide the City with ad- ditional and previously unanticipated cash in the Cap- ital Projects Fund (estimated at $455,000). Under the proposed CIP, the City will have the ability to trans- fer funds from the Capital Projects Fund to the City's General Fund. The General Fund is presently owed reimbursement (cash)from the Capital Projects Fund for prior years projects funding that the General Fund provided to the Capital Projects Fund. Source of Funding The source of funding for the planned CIP includes one of the following sources or a combination thereof: cash balance, bond proceeds, and intergovernmental revenue. Debt Service The City anticipates the issuance of bonds to anance certain capital improvements. Following the CIP Summaries in this section is a summary of future estimated debt service. A debt service summary is included for both Options A and B. The annual debt service on the proposed bonds is also included in the anancial plans for the City's debt service funds and anticipated utility fund. The preliminary estimates for debt service are based on bonds to be paid as follows: • Equipment certiecates paid over 10 years at a 2.0% estimated interest rate. • CIP bonds for public works facility paid over 25 years at a 3.75% estimated interest rate. It should be noted that in order to limit the total debt service for the CIP bonds in year 2013 (to stay within a 3% overall property tax levy increase for all funds) the plan included in this report assume that a portion of the bond proceeds would be used to cover the orst interest payment on the bonds in year 2013. • Assessment bonds paid over 20 years at a 3.75% estimated interest rate. The onal sizing, structuring, and interest rates will depend on project speciocs and market conditions at time of issuance. Capital Improvement Plan �-1 OPTION A (NO DOWNTOWN PROJECT) City of Corcoran, MN Capital Improvement Plan Summary Five Year Financial Plan (No Downtown Utility Project) SOURCE OF FUNDS Equipment certificates CIP bond proceeds Tax increment funds Assessment bond proceeds (Utlity Project) Assessment bond porceeds (Streets) Assessment streets pre -paid (est.15 %) Municipal State Aid streets TOTAL Source of Funds in Excess of Use of Funds 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 2,750,000 2012 Est, Actual 2013 2014 2015 2016 2017 Total USE OF FUNDS 1,610,000 300,000 - Equipment, Vehicles, and Facilities 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 Sanitary Sewer and Water Improvements 1,910,000 - - - - - 1,910,000 Street Improvements - 2,097,000 - 2,097,000 Public Works Facility 1,375,000 1,375,000 - - - - 2,750,000 TOTAL 3,601,503 3,578,000 149,000 240,000 369,500 115,000 8,053,003 SOURCE OF FUNDS Equipment certificates CIP bond proceeds Tax increment funds Assessment bond proceeds (Utlity Project) Assessment bond porceeds (Streets) Assessment streets pre -paid (est.15 %) Municipal State Aid streets TOTAL Source of Funds in Excess of Use of Funds 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 2,750,000 - 2,750,000 1,610,000 - 1,610,000 300,000 - 300,000 - 1,083,325 - 1,083,325 - 191,175 - - 191,175 - 1,278,000 - - - - 1,278,000 4,976,503 2,658,500 149,000 240,000 369,500 115,000 8,508,503 1,375,000 (919,500) - - 455,500 Capital Improvement Plan NA OPTION 6 (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran, MN Capital Improvement Plan Summary Five Year Financial Plan (Downtown Project 70/30) USE OF FUNDS Equipment, Vehicles, and Facilities Sanitary Sewer and Water Improvements Street Improvements Public Works Facility TOTAL SOURCE OF FUNDS Equipment certificates CIP bond proceeds Tax increment funds Assessment bond proceeds (Utlity Project) Assessment bond porceeds (Streets) Assessment streets pre -paid (est.15 %) Municipal State Aid streets TOTAL Source of Funds in Excess of Use of Funds 2012 Est, Actual 2013 2014 2015 2016 2017 Tota 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 1,910,000 1,965,000 - - - - 3,875,000 - 2,097,000 - 2,097,000 1,375,000 1,375,000 - - - - 2,750,000 3,601,503 5,543,000 149,000 240,000 369,500 115,000 10,018,003 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 2,750,000 - 2,750,000 1,610,000 589,500 2,199,500 300,000 1,375,500 - 1,675,500 - 1,083,325 - - 1,083,325 - 191,175 - - 191,175 - 1,278,000 - - 1,278,000 4,976,503 4,623,500 149,000 240,000 369,500 115,000 10,473,503 1,375,000 (919,500) - - 455,500 Capital Improvement Plan E:3 Existing Bonds Bankwest 2006 (Certificate) Farmers 2006 (Certificate) Northland Trust 2008 (Certificate) Carroll County 2004 (PD Facility) Bankwest 2010 Farmers 2010 Adjustment to certified levy Total Due on Existing debt Future Equipment Certificates Certificates 2012,10yrs at 2% Certificates 2014,10yrs at 2% Certificates 2016,10yrs at 2% Certificates 2018,10yrs at 2% Certificates 2020,10yrs at 2% Certificates 2022,10yrs at 2% Subtotal for Certificates Facilities Facility Bonds -$2.75 Million @25 yrs, 3.75% Total Debt Service Supported by Tax Levy Annual $ change Debt Supported by Revenue Other than Tax Le Street Improvements Assessment bonds @15 yrs, 3.75% Utility Improvements Assessment /Revenue bonds @15 yrs, 3.75% Capital Improvement OPTION A (NO DOWTOWN PROJECT) Plan City of Corcoran Debt Service Estimates based on Preliminary Proposed C1P Five Year Financial Plan (No Downtown Utility Project) 2010 Actual 2011 Actual 2012 Est. 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 70,400 72,006 50,960 11,972 70,400 72,006 50,960 11,972 103,761 100,961 58,161 76,761 99,661 100,219 99,614 99,888 41,404 40,930 41,412 40,828 41,178 20,440 9,753 30,044 30,492 30,916 30,329 30,730 29,911 29,864 30,758 30,593 9,753 30,044 30,492 30,916 30,329 30,730 29,911 29,864 30,758 30,593 13,079 285,965 305,408 274,661 202,517 202,672 181,316 161,073 159,709 59,728 61,516 61,185 47,036 47,036 47,036 47,036 47,036 47,036 47,036 43,306 43,306 43,306 43,306 43,306 53,938 53,938 53,938 25,605 - - 47,036 47,036 90,342 90,342 144,280 144,280 169,885 43,405 111,810 111,585 151,323 125,510 184,930 183,230 285,965 305,408 274,661 292,957 361,517 383,243 402,737 429,499 388,937 414,630 19,443 (30,748) 18,297 68,560 21,726 19,495 26,761 (40,562) 25,693 47,036 47,036 47,036 43,306 43,306 43,306 43,306 53,938 53,938 53,938 53,938 25,605 25,605 25,605 25,605 25,605 25,605 25,605 25,605 169,885 195,490 195,490 174,059 186,330 184,125 186,710 184,015 417,400 379,615 382,200 358,074 2,770 (37,785) 2,585 (24,126) 95,740 95,740 95,740 95,740 95,740 95,740 95,740 95,740 95,740 95,740 25,130 54,181 54,181 54,181 54,181 54,181 54,181 54,181 54,181 54,181 54,181 9 Existing Bonds Bankwest 2006 (Certificate) Farmers 2006 (Certificate) Northland Trust 2008 (Certificate) Carroll County 2004 (PD Facility) Bankwest 2010 Farmers 2010 Adjustment to certified levy Total Due on Existing debt Future Equipment Certificates Certificates 2012,10yrs at 2% Certificates 2014,10yrs at 2% Certificates 2016,10yrs at 2% Certificates 2018,10yrs at 2% Certificates 2020,10yrs at 2% Certificates 2022,10yrs at 2% Subtotal for Certificates Facilities Facility Bonds -$2.75 Million @25 yrs, 3.75% Total Debt Service Supported by Tax Levy Annual $ change Debt Supported by Revenue Other than Tax Levy Street Improvements Assessment bonds @15 yrs, 3.75% Utility Improvements Assessment /Revenue bonds @15 yrs, 3.75% OPTION B (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran Debt Service Estimates based on Preliminary CIP Five Year Financial Plan (Downtown Project 70/30) Capital Improvement Plan 2010 Actual 2011 Actual 2012 Est. 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 70,400 72,006 50,960 11,972 70,400 72,006 50,960 11,972 103,761 100,961 58,161 76,761 99,661 100,219 99,614 99,888 41,404 40,930 41,412 40,828 41,178 20,440 9,753 30,044 30,492 30,916 30,329 30,730 29,911 29,864 30,758 30,593 9,753 30,044 30,492 30,916 30,329 30,730 29,911 29,864 30,758 30,593 13,079 285,965 305,408 274,661 202,517 202,672 181,316 161,073 159,709 59,728 61,516 61,185 47,036 47,036 47,036 47,036 47,036 47,036 47,036 43,306 43,306 43,306 43,306 43,306 53,938 53,938 53,938 25,605 47,036 47,036 90,342 90,342 144,280 144,280 169,885 47,036 47,036 47,036 43,306 43,306 43,306 43,306 53,938 53,938 53,938 53,938 25,605 25,605 25,605 25,605 25,605 25,605 25,605 25,605 169,885 195,490 195,490 174,059 43,405 111,810 111,585 151,323 125,510 184,930 183,230 186,330 184,125 186,710 184,015 285,965 305,408 274,661 292,957 361,517 383,243 402,737 429,499 388,937 414,630 417,400 379,615 382,200 358,074 19,443 (30,748) 18,297 68,560 21,726 19,495 26,761 (40,562) 25,693 2,770 (37,785) 2,585 (24,126) 0 0 95,740 95,740 95,740 95,740 95,740 95,740 95,740 95,740 95,740 95,740 25,130 162,253 162,253 162,253 162,253 162,253 162,253 162,253 162,253 162,253 162,253 10 FINANCIAL PLANS Background Based on historical onancial performance, current charges and fees, estimates for future utility rates, and future capital projects, the following anancial plans have been prepared for each City fund. The informa- tion provided for the Utility Fund is prospective, as the City has not yet acted to approve this fund. Two differ- ent onancial plan scenarios or options were developed for each of the Funds. The two options are based on the City either not proceeding with the downtown wa- ter and sanitary improvements or proceeding with the property owners paying for 70% of the cost through special assessments. Included in this Financial Plans Section is a anancial plan for each of the funds listed below. A separate plan is provided for both Option A and Option B. A separate report is also provided at the end of the indi- vidual fund reports that summarizes projected prop- erty tax levy amounts and tax rates. • All City Funds Combined Financial Plan • General Fund Financial Plan • Tax Increment Fund Financial Plan • Debt Service Funds Financial Plan • Special Revenue Funds Financial Plan • Utility Fund Financial Plan • Capital Projects Fund Financial Plan • Summary Property Tax Levy Report Options Option A Summary Option A assumes the City does not proceed with a project to bring municipal water and sewer services to the downtown area. Key assumptions or parameters under Option A in- clude the following: • 2% annual increase in operating expense. • 1.5% annual increase in non - property tax revenue, with the exception of future utility fees estimated to increase by 2.0% annually. • Annual increase in property tax levies limited to approximately 3% (with the exception of year 2014 when the TIF district decertiaes). • Debt service structured around maintaining prop- erty tax levy limitation parameter. • City will draw on Municipal State Aid Funds and assess beneoting property owners for street im- provements ($455,000 in up -front cash from draw on MSA funds). • Capital Projects Fund will transfer available funds to the General Fund in 2013. The General Fund will repay this transfer of funds in year 2014, when cash becomes available from the redistribution of tax increment funds. • Bonding for public works facility to occur in 2012, with 50% of the funds expended in 2012 and the balance in 2013. • Redistribution of tax increment funds allocated as follows: - To repay interfund TIF loan necessary to sup- port cash flow for the Utility Fund. Financial Plans 11 - To provide permanent funding of $100,000 for "start -up" of the utility fund - To provide cash to the General Fund • Maintain a minimum balance in the General Fund equivalent to 35% of annual expenditures. • Maintain a minimum balance in the future Utility Fund equivalent to three months of operating ex- penditures. • Maintain positive balances in all other City funds. • Implement the planned CIP, including proposed funding sources. This includes the use of available tax increment for the water and sanitary improve- ments, without the inclusion of the downtown area. • Charges for services revenue shown in the Utility Fund is based on utility fees reviewed by the City Council but not yet adopted. Information on util- ity fees and charges is included in the Appendix section. Option B Summary Option B assumes the City will proceed with a project to bring municipal water and sewer services to the downtown area with beneeting property owners paying for 70% of the cost through special assessessments. Key assumptions or parameters under Option B are identical as those listed under Option A, with the fol- lowing exceptions: • Implement the planned CIP, including proposed funding sources. This includes the use of available tax increment for the water and sanitary improve- ments, with the inclusion of the downtown area. Under Option B, the City will use additional avail- able tax increment to fund project costs reducing the amount of excess increment that will be avail- able for redistribution to the City. • Capital Projects Fund will transfer available funds to the General Fund in 2013. The General Fund will repay this transfer of funds over an estimated ten year period. (This period could be shortened if sufficient funds are determined to be available sooner.) Appendix The Appendix to this report includes information from the onancial plans presented in chart format. The use of charts is intended to illustrate trends and to provide a comparison of Options A and B. Financial Plans 12 Financial Plans OPTION A (NO DOWNTOWN PROJECT) City of Corcoran, MN All Funds Combined Five Year Financial Plan (No Downtown Utility Project) Needed Fund Balance 4,777,893 4,668,318 4,823,643 4,773,643 3,843,086 1,971,779 2,069,660 2,176,472 2,283,891 Fund Balance in Excess (Shortfall) (384,063) (320,487) (349,045) (349,045) 5,383 422,285 321,316 215,862 114,294 13 Prior Years Estimated Projected 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 497,747 478,722 460,680 460,680 500,000 8.5% 288,116 296,935 305,837 314,865 Assessments 16,325 8,463 - - 191,175 0.0% 124,791 124,791 124,791 124,791 Redistribution ofTIF - - - - - 0.0% 623,883 - - - Liceneses and permits 95,626 101,850 78,200 78,200 80,000 2.3% 81,200 82,418 83,654 84,909 Intergovernmental 392,849 258,581 243,168 243,168 1,523,000 526.3% 248,675 252,405 256,191 260,034 Investment Income 51,203 29,796 42,500 42,500 41,500 -2.4% 5,580 5,661 5,744 5,827 Fines and forfeitures 110,388 108,006 90,000 90,000 90,000 0.0% 91,350 92,720 94,111 95,523 Cable franchise fees 34,674 37,253 32,000 32,000 35,000 9.4% 35,525 36,058 36,599 37,148 Misc - Other 138,342 150,472 30,750 30,750 31,000 0.8% 31,340 31,684 32,032 32,383 Delinq property taxes - - 40,000 40,000 - 0.0% - - - - Bond proceeds 806,454 - 3,366,503 3,666,503 1,189,325 -64.7% 149,000 240,000 369,500 115,000 Transfer in from other funds 46,573 5,000 5,000 5,000 405,000 8000.0% 80,000 80,000 80,000 80,000 Subototal Non Property Tax Funds 2,190,181 1,178,143 4,388,801 4,688,801 4,086,000 -6.9% 1,759,460 1,242,672 1,388,459 1,150,480 Property tax levy 2,651,573 2,694,987 2,781,119 2,781,119 2,862,259 2.9% 2,985,360 3,062,766 3,139,104 3,223,897 Total Source of Funds 4,841,754 3,873,130 7,169,920 7,469,920 6,948,259 -3.1% 4,744,820 4,305,439 4,527,563 4,374,377 Use of Funds: Personal services 1,485,007 1,508,530 1,604,216 1,604,216 1,636,300 2.0% 1,719,026 1,753,407 1,788,475 1,824,244 Supplies 572,641 585,124 627,555 627,555 640,106 2.0% 652,908 665,966 679,286 692,871 Other services and charges 1,071,645 930,026 900,974 950,974 928,725 3.1% 2,977,217 981,074 1,000,475 1,020,262 Capital outlay 1,062,083 487,966 3,643,826 3,943,826 3,621,169 -0.6% 203,033 294,914 425,312 171,728 Debt service 285,965 405,408 261,582 261,582 318,087 21.6% 511,439 533,164 552,659 579,420 Transfer out to other funds 46,573 5,000 5,000 5,000 380,000 7500.0% 105,000 80,000 80,000 80,000 Total Use of Funds 4,523,914 3,922,054 7,043,153 7,393,153 7,524,388 6.8% 6,168,623 4,308,525 4,526,206 4,368,526 Net Change in fund balance 317,840 (48,924) 126,768 76,768 (576,129) - 554.5% (1,423,803) (3,087) 1,357 5,851 Ending Fund Balance 4,366,188 4,317,264 4,444,032 4,394,032 3,817,902 -14.1% 2,394,099 2,391,012 2,392,370 2,398,221 Ending Cash Balance 4,435,442 4,409,525 4,536,293 4,486,293 1 3,910,163 -13.8%1 2,455,757 2,452,670 2,454,028 2,459,879 Needed Fund Balance 4,777,893 4,668,318 4,823,643 4,773,643 3,843,086 1,971,779 2,069,660 2,176,472 2,283,891 Fund Balance in Excess (Shortfall) (384,063) (320,487) (349,045) (349,045) 5,383 422,285 321,316 215,862 114,294 13 Financial Plans OPTION A (NO DOWNTOWN PROJECT) City of Corcoran, MN General Fund Five Year Financial Plan (No Downtown Utility Project) 14 Prior Years Estimated Projected 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 190,859 182,459 150,680 150,680 190,000 26.1% 192,850 195,743 198,679 201,659 Assessments 275 - - 0.0% - - - - Redistribution of TIF 523,883 Liceneses and permits 95,626 101,850 78,200 78,200 80,000 2.3% 81,200 82,418 83,654 84,909 Intergovernmental 229,412 257,393 243,168 243,168 245,000 0.8% 248,675 252,405 256,191 260,034 Investment Income 4,439 4,068 6,000 6,000 5,000 -16.7% 5,075 5,151 5,228 5,307 Fines and forfeitures 110,388 108,006 90,000 90,000 90,000 0.0% 91,350 92,720 94,111 95,523 Cable franchise fees 34,674 37,253 32,000 32,000 35,000 9.4% 35,525 36,058 36,599 37,148 Misc - Other 92,067 36,361 5,750 5,750 6,000 4.3% 6,090 6,181 6,274 6,368 Delinq property taxes 40,000 40,000 0.0% Bond proceeds - 0.0% - - - - Transfer in from other funds 16,426 5,000 5,000 5,000 380,000 7500.0% 5,000 5,000 5,000 5,000 Subototal Non Property Tax Funds 774,166 732,390 650,798 650,798 1,031,000 58.4% 1,189,648 675,676 685,737 695,948 Property tax levy 2,351,310 2,374,309 2,506,458 2,506,458 2,569,301 2.5% 2,623,842 2,679,523 2,736,367 2,794,398 Total Source of Funds 3,125,476 3,106,699 3,157,256 3,157,256 3,600,301 14.0% 3,813,490 3,355,199 3,422,103 3,490,345 Use of Funds: Personal services 1,485,007 1,508,530 1,604,216 1,604,216 1,636,300 2.0% 1,669,026 1,702,407 1,736,455 1,771,184 Supplies 572,641 585,124 627,555 627,555 640,106 2.0% 652,908 665,966 679,286 692,871 Other services and charges 926,196 907,214 878,162 878,162 895,725 2.0% 913,640 931,913 950,551 969,562 Capital outlay 105,560 55,509 42,323 42,323 43,169 2.0% 44,033 44,914 45,812 46,728 Debt service 0.0% - - - - Transfer out to other funds & resv 4,842 - - - 0.0% 75,000 75,000 75,000 75,000 Total Use of Funds 3,094,246 3,056,377 3,152,256 3,152,256 3,215,301 2.0% 3,354,607 3,420,199 3,487,103 3,555,345 Net Change in fund balance 31,230 50,322 5,000 5,000 385,000 7600.0% 458,883 (65,000) (65,000) (65,000) Ending Fund Balance 698,923 749,245 754,245 754,245 1 1,139,245 51.0% 1,598,128 1,533,128 1,468,128 1,403,128 Ending Cash Balance 439,658 504,683 509,683 509,683 894,683 75.5% 1,353,566 1,288,566 1,223,566 1,158,566 Needed Fund Balance (35% exp) 1,082,986 1,069,732 1,103,290 1,103,290 1,125,355 1,174,112 1,197,070 1,220,486 1,244,371 Fund Balance in Excess (Shortfall) (384,063) (320,487) (349,045) (349,045) 13,890 424,016 336,058 247,642 158,757 14 Financial Plans OPTION A (NO DOWNTOWN PROJECT) City of Corcoran, MN Tax Increment Fund Five Year Financial Plan (No Downtown Utility Project) Needed Fund Balance 2,899,640 3,043,768 1,769,768 1,719,768 2,045,768 Fund Balance in Excess (Shortfall) - - - - - 15 Prior Years Estimated Projected 2012 2010 Actual 2011 Actual 2012 Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 299,645 286,325 300,000 300,000 300,000 0.0% Assessments 0.0% - - - Redistribution of TIF 0.0% - - - Liceneses and permits 0.0% - - - Intergovernmental 973 1,188 0.0% - - - Investment Income 35,693 20,655 36,000 36,000 36,000 0.0% - - Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 0.0% - - - - Subototal Non Property Tax Funds 336,311 308,168 336,000 336,000 336,000 0.0% - - - - Property tax levy 0.0% Total Source of Funds 336,311 308,168 336,000 336,000 336,000 0.0% - Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges 50,000 10,000 0.0% 2,015,165 - - Capital outlay 101,482 169,399 1,610,000 1,610,000 0.0% - - - - Debt service 0.0% - - - - Transfer out to other funds - - 0.0% - - Total Use of Funds 101,482 169,399 1,610,000 1,660,000 10,000 -99.4% 2,015,165 - - - Net Change in fund balance 234,829 138,769 (1,274,000) (1,324,000) 326,000 - 125.6% (2,015,165) - - - Ending Fund Balance 2,874,396 3,013,165 1,739,165 1,689,165 1 2,015,165 15.9% - - - - Ending Cash Balance 2,899,640 3,043,768 1,769,768 1,719,768 1 2,045,768 15.6% - - - - Needed Fund Balance 2,899,640 3,043,768 1,769,768 1,719,768 2,045,768 Fund Balance in Excess (Shortfall) - - - - - 15 Financial Plans OPTION A (NO DOWNTOWN PROJECT) City of Corcoran, MN Debt Service Five Year Financial Plan Needed Fund Balance 24,030 39,473 52,753 52,753 52,953 0 53,156 53,360 53,567 53,775 Fund Balance in Excess (Shortfall) 16 Prior Years Estimated Projected 2012 2012 2013 2010 Actual 2011 Actual Budget Estimated Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 0.0% - - - - Assessments - 0.0% 95,740 95,740 95,740 95,740 Redistribution of TIF 0.0% - Liceneses and permits 0.0% - - - - Intergovernmental 0.0% - - - - Investment Income 402 173 200 200 200 0.0% 202 204 206 208 Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - - Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 0.0% - - - - Subototal Non Property Tax Funds 402 173 200 200 200 0.0% 95,942 95,944 95,946 95,948 Property tax levy 300,263 320,678 274,661 274,661 292,958 6.7% 361,518 383,243 402,738 429,499 Total Source of Funds 300,665 320,851 274,861 274,861 293,158 6.7% 457,460 479,187 498,684 525,447 Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges - - 0.0% - - - - Capital outlay - - 0.0% - - - - Debt service 285,965 305,408 261,582 261,582 292,957 12.0% 457,257 478,983 498,477 525,238 Transfer out to other funds - - - 0.0% - - - - Total Use of Funds 285,965 305,408 261,582 261,582 292,957 12.0% 457,257 478,983 498,477 525,238 Net Change in fund balance 14,700 15,443 13,280 13,280 201 -98.5% 203 205 207 209 Ending Fund Balance 24,030 39,473 52,753 52,753 1 52,953 0.4% 53,156 53,360 53,567 53,775 Ending Cash Balance 24,030 39,473 52,753 52,753 1 52,953 0.4%1 53,156 53,360 53,567 53,775 Needed Fund Balance 24,030 39,473 52,753 52,753 52,953 0 53,156 53,360 53,567 53,775 Fund Balance in Excess (Shortfall) 16 Financial Plans OPTION A (NO DOWNTOWN PROJECT) City of Corcoran, MN Special Revenue Five Year Financial Plan Needed Fund Balance 38,263 44,490 51,978 51,978 59,278 0 66,701 74,248 81,921 89,720 Fund Balance in Excess (Shortfall) - - - - - - - - - 17 Prior Years Estimated Projected 2012 2012 2013 % 2010 Actual 2011 Actual Budget Estimated Budget Chg 2014 2015 2016 2017 Source of Funds: Charges for service 7,243 9,938 10,000 10,000 10,000 0.0% 10,100 10,201 10,303 10,406 Assessments 0.0% - - - - Redistribution of TIF 0.0% - - - - Liceneses and permits 0.0% - - - - Intergovernmental 69,305 0.0% - - - - Investment Income 602 269 300 300 300 0.0% 303 306 309 312 Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 32,611 26,266 25,000 25,000 25,000 0.0% 25,250 25,503 25,758 26,015 Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 305 0.0% - - - - Subototal Non Property Tax Funds 110,066 36,473 35,300 35,300 35,300 0.0% 35,653 36,010 36,370 36,733 Property tax levy 0.0% Total Source of Funds 110,066 36,473 35,300 35,300 35,300 0.0% 35,653 36,010 36,370 36,733 Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges 131,741 22,812 22,812 22,812 23,000 0.8% 23,230 23,462 23,697 23,934 Capital outlay - - 0.0% - - - - Debt service 0.0% - - - - Transfer out to other funds 305 5,000 5,000 5,000 5,000 0.0% 5,000 5,000 5,000 5,000 Total Use of Funds 132,046 27,812 27,812 27,812 28,000 0.7% 28,230 28,462 28,697 28,934 Net Change in fund balance (21,980) 8,661 7,488 7,488 7,300 -2.5% 7,423 7,547 7,673 7,799 Ending Fund Balance 35,865 44,526 52,014 52,014 1 59,314 14.0% 66,737 74,284 81,957 89,756 Ending Cash Balance 38,263 44,490 51,978 51,978 1 59,278 14.0%1 66,701 74,248 81,921 89,720 Needed Fund Balance 38,263 44,490 51,978 51,978 59,278 0 66,701 74,248 81,921 89,720 Fund Balance in Excess (Shortfall) - - - - - - - - - 17 Financial Plans OPTION A (NO DOWTOWN PROJECT) City of Corcoran, MN Utilities Five Year Financial Plan (No Downtown Utility Project) Needed Fund Balance (3 -mo oper) - - - - 8,377 - 51,455 43,627 44,143 44,669 Fund Balance in Excess (Shortfall) - - - - (8,507) - (1,731) (14,742) (31,780) (44,463) 18 Prior Years Estimated Projected 2012 2012 2013 % 2010 Actual 2011 Actual Budget Estimated Budget Chg 2014 2015 2016 2017 Source of Funds: Charges for service - - 0.0% 85,166 90,991 96,855 102,800 Assessments - - 0.0% 29,052 29,052 29,052 29,052 Redistribution of TIF - - 0.0% 100,000 - - - Liceneses and permits 0.0% - - - - Intergovernmental 0.0% - - - - Investment Income 0.0% - - - - Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - - Delinq property taxes 0.0% Bond proceeds 300,000 - 0.0% - - - - Transfer in from other funds - 25,000 0.0% - - - - Subototal Non Property Tax Funds - - - 300,000 25,000 0.0% 214,217 120,043 125,907 131,851 Property tax levy 0.0% Total Source of Funds - - - 300,000 25,000 0.0% 214,217 120,043 125,907 131,851 Use of Funds: Personal services - - 0.0% 50,000 51,000 52,020 53,060 Supplies - - 0.0% - - - - Other services and charges - - 0.0% 25,182 25,700 26,227 26,766 Capital outlay 300,000 - 0.0% 10,000 10,000 10,000 10,000 Debt service - 25,130 0.0% 54,181 54,181 54,181 54,181 Transfer out to other funds - - - - 0.0% 25,000 - - - Total Use of Funds - - - 300,000 25,130 0.0% 164,364 140,881 142,429 144,008 Net Change in fund balance - - - - (130) 0.0% 49,854 (20,838) (16,522) (12,157) Ending Fund Balance - - - (130) 0.0% 49,724 28,885 12,363 206 Ending Cash Balance - - - - 1 (130) 0.0%1 49,724 28,885 12,363 206 Needed Fund Balance (3 -mo oper) - - - - 8,377 - 51,455 43,627 44,143 44,669 Fund Balance in Excess (Shortfall) - - - - (8,507) - (1,731) (14,742) (31,780) (44,463) 18 Financial Plans OPTION A (NO DOWTOWN PROJECT) City of Corcoran, MN Capital Projects Five Year Financial Plan (No Downtown Utility Project) Needed Fund Balance 732,974 470,855 1,845,855 1,845,855 551,355 (1) 626,355 701,355 776,355 851,355 Fund Balance in Excess (Shortfall) 19 Prior Years Estimated Projected 2012 2010 Actual 2011 Actual 2012 Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 0.0% Assessments 16,050 8,463 191,175 0.0% - - - - Redistribution of TIF 0.0% Liceneses and permits 0.0% Intergovernmental 93,159 1,278,000 0.0% - - - - Investment Income 10,067 4,631 0.0% Fines and forfeitures 0.0% Cable franchise fees 0.0% Misc - Other 13,664 87,845 0.0% Delinq property taxes 0.0% Bond proceeds 806,454 3,366,503 3,366,503 1,189,325 -64.7% 149,000 240,000 369,500 115,000 Transfer in from other funds 29,842 0.0% 75,000 75,000 75,000 75,000 Subototal Non Property Tax Funds 969,236 100,939 3,366,503 3,366,503 2,658,500 -21.0% 224,000 315,000 444,500 190,000 Property tax levy 0.0% Total Source of Funds 969,236 100,939 3,366,503 3,366,503 2,658,500 -21.0% 224,000 315,000 444,500 190,000 Use of Funds: Personal services - - 0.0% - - - - Supplies - 0.0% - - - Other services and charges 13,708 - - 0.0% - - - - Capital outlay 855,041 263,058 1,991,503 1,991,503 3,578,000 79.7% 149,000 240,000 369,500 115,000 Debt service 100,000 0.0% Transfer out to other funds 41,426 - - - 375,000 0.0% - - - Total Use of Funds 910,175 363,058 1,991,503 1,991,503 3,953,000 98.5% 149,000 240,000 369,500 115,000 Net Change in fund balance 59,061 (262,119) 1,375,000 1,375,000 (1,294,500) - 194.1% 75,000 75,000 75,000 75,000 Ending Fund Balance 732,974 470,855 1,845,855 1,845,855 551,355 - 70.1% 626,355 701,355 776,355 851,355 Ending Cash Balance 1,033,851 777,111 2,152,111 2,152,111 1 857,611 -60.2%1 932,611 1,007,611 1,082,611 1,157,611 Needed Fund Balance 732,974 470,855 1,845,855 1,845,855 551,355 (1) 626,355 701,355 776,355 851,355 Fund Balance in Excess (Shortfall) 19 Financial Plans OPTION A (NO DOWNTOWN PROJECT) City of Corcoran Multi -Year Financial Plan (No Downtown Utility Project) Property Tax Levy This report assumes the following: No changes to fiscal disparities. Gross tax capacity will increase by 0.5% annually. TIF district No.1 will decertify in 2013. Actual figures will vary based on future Council action and market value changes. 20 Certified Estimated Projected 2010 2011 2012 2013 2014 2015 2016 2017 Property Tax Levy by Payable Year General Fund 2,365,575 2,411,777 2,506,458 2,569,301 2,623,842 2,679,523 2,736,367 2,794,398 Debt Service 300,263 320,678 274,661 292,958 361,518 383,243 402,738 429,499 Total Property Tax Levy 2,665,838 2,732,455 2,781,119 2,862,259 2,985,360 3,062,766 3,139,104 3,223,897 Less Fiscal Disparities Distribution 182,130 207,507 191,613 191,613 191,613 191,613 191,613 191,613 Net Spread Levy 2,483,708 2,524,948 2,589,506 2,670,646 2,793,747 2,871,153 2,947,491 3,032,284 annual % change 1.7% 2.6% 3.1% 4.6% 2.8% 2.7% 2.9% Tax Capacity by Payable Year Gross Tax Capacity (TC) 8,223,012 7,488,469 7,137,207 7,137,207 7,172,893 7,208,758 7,244,801 7,281,025 Less Tran Line 3,066 3,412 3,251 3,251 3,251 3,251 3,251 3,251 Less Fiscal Disparities TC 422,472 425,243 379,798 379,798 379,798 379,798 379,798 379,798 Less Tax Increment TC 269,315 242,855 217,416 217,416 - - - - Net Tax Capacity 7,528,159 6,816,959 6,536,742 6,536,742 6,789,844 6,825,709 6,861,752 6,897,976 annual % change -9.4% -4.1% 0.0% 3.9% 0.5% 0.5% 0.5% Tax Rate 0.3299 0.3704 0.3961 0.4086 0.4115 0.4206 0.4296 0.4396 annual % changes 12.3% 7.0%1 3.1%1 0.7% 2.2% 2.1% 2.3% This report assumes the following: No changes to fiscal disparities. Gross tax capacity will increase by 0.5% annually. TIF district No.1 will decertify in 2013. Actual figures will vary based on future Council action and market value changes. 20 Source of Funds: Charges for service Assessments Redistribution of TIF Liceneses and permits Intergovernmental Investment Income Fines and forfeitures Cable franchise fees Misc - Other Delinq property taxes Bond proceeds Transfer in from other funds Subototal Non Property Tax Funds Property tax levy Total Source of Funds Use of Funds: Personal services Supplies Other services and charges Capital outlay Debt service Transfer out to other funds Total Use of Funds Net Change in fund balance Ending Fund Balance Ending Cash Balance Needed Fund Balance Fund Balance in Excess (Shortfall) OPTION B (DOWNTOWN PROJECT ASSESSED 70 %) City of Corcoran, MN All Funds Five Year Financial Plan (Downtown Project 70/30) Prior Years Estimated 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 497,747 478,722 460,680 16,325 8,463 - 95,626 101,850 78,200 392,849 258,581 243,168 51,203 29,796 42,500 110,388 108,006 90,000 34,674 37,253 32,000 138,342 150,472 30,750 - - 40,000 806,454 - 3,366,503 46,573 5,000 5,000 2,190,181 1,178,143 4,388,801 2,651,573 2,694,987 2,781,119 4,841,754 3,873,130 7,169,920 1,485,007 1,508,530 1,604,216 572,641 585,124 627,555 1,071,645 930,026 900,974 1,062,083 487,966 3,643,826 285,965 405,408 261,582 46,573 5,000 5,000 4,523,914 3,922,054 7,043,153 317,840 (48,924) 126,768 4,366,188 4,317,264 4,444,032 4,435,442 4,409,525 4,536,293 4,775,495 4,668,354 4,823,679 (384,063) (320,487) (349,045) Financial Plans 2014 2015 2016 2017 460,680 500,000 8.5% 288,116 296,935 305,837 314,865 - 191,175 0.0% 257,993 257,993 257,993 257,993 - - 0.0% 434,064 - - - 78,200 80,000 2.3% 81,200 82,418 83,654 84,909 243,168 1,523,000 526.3% 248,675 252,405 256,191 260,034 42,500 41,500 -2.4% 5,580 5,661 5,744 5,827 90,000 90,000 0.0% 91,350 92,720 94,111 95,523 32,000 35,000 9.4% 35,525 36,058 36,599 37,148 30,750 31,000 0.8% 31,340 31,684 32,032 32,383 40,000 - 0.0% - - - - 3,666,503 2,564,825 -23.8% 149,000 240,000 369,500 115,000 5,000 405,000 8000.0% 42,500 42,500 42,500 42,500 4,688,801 5,461,500 24.4% 1,665,342 1,338,374 1,484,160 1,246,181 2,781,119 2,862,259 2.9% 2,985,360 3,062,766 3,149,104 3,243,897 7,469,920 8,323,759 16.1% 4,650,702 4,401,140 4,633,265 4,490,078 1,604,216 1,636,300 2.0% 1,719,026 1,753,407 1,788,475 1,824,244 627,555 640,106 2.0% 652,908 665,966 679,286 692,871 950,974 928,725 3.1% 2,412,847 1,006,204 1,025,605 1,045,392 3,943,826 5,586,169 53.3% 203,033 294,914 425,312 171,728 261,582 318,087 21.6% 619,510 641,235 660,730 687,491 5,000 380,000 7500.0% 67,500 42,500 42,500 42,500 7,393,153 9,489,388 34.7% 5,674,824 4,404,226 4,621,907 4,464,227 76,768 (1,165,629) - 1019.5% (1,024,122) (3,087) 11,357 25,851 4,394,032 3,228,402 -27.4% 2,204,280 2,201,193 2,212,551 2,238,402 4,486,293 I 3,320,663 4,773,679 3,253,622 (349,045) 5,383 - 26.8 %1 2,265,938 2,262,851 2,274,209 2,300,060 1,965,590 2,025,971 2,095,283 2,165,202 238,690 175,222 117,268 73,200 21 Financial Plans OPTION B (DOWTOWN PROJECT 70% ASSESSED) City of Corcoran, MN General Fund Five Year Financial Plan (Downtown Project 70/30) 22 Prior Years Estimated Projected 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 190,859 182,459 150,680 150,680 190,000 26.1% 192,850 195,743 198,679 201,659 Assessments 275 - - 0.0% - - - - Redistribution of TIF 334,064 Liceneses and permits 95,626 101,850 78,200 78,200 80,000 2.3% 81,200 82,418 83,654 84,909 Intergovernmental 229,412 257,393 243,168 243,168 245,000 0.8% 248,675 252,405 256,191 260,034 Investment Income 4,439 4,068 6,000 6,000 5,000 -16.7% 5,075 5,151 5,228 5,307 Fines and forfeitures 110,388 108,006 90,000 90,000 90,000 0.0% 91,350 92,720 94,111 95,523 Cable franchise fees 34,674 37,253 32,000 32,000 35,000 9.4% 35,525 36,058 36,599 37,148 Misc - Other 92,067 36,361 5,750 5,750 6,000 4.3% 6,090 6,181 6,274 6,368 Delinq property taxes 40,000 40,000 0.0% Bond proceeds - 0.0% - - - - Transfer in from other funds 16,426 5,000 5,000 5,000 380,000 7500.0% 5,000 5,000 5,000 5,000 Subototal Non Property Tax Funds 774,166 732,390 650,798 650,798 1,031,000 58.4% 999,829 675,676 685,737 695,948 Property tax levy 2,351,310 2,374,309 2,506,458 2,506,458 2,569,301 2.5% 2,623,842 2,679,523 2,746,367 2,814,398 Total Source of Funds 3,125,476 3,106,699 3,157,256 3,157,256 3,600,301 14.0% 3,623,671 3,355,199 3,432,103 3,510,345 Use of Funds: Personal services 1,485,007 1,508,530 1,604,216 1,604,216 1,636,300 2.0% 1,669,026 1,702,407 1,736,455 1,771,184 Supplies 572,641 585,124 627,555 627,555 640,106 2.0% 652,908 665,966 679,286 692,871 Other services and charges 926,196 907,214 878,162 878,162 895,725 2.0% 913,640 931,913 950,551 969,562 Capital outlay 105,560 55,509 42,323 42,323 43,169 2.0% 44,033 44,914 45,812 46,728 Debt service 0.0% - - - - Transfer out to other funds & resv 4,842 - - - 0.0% 37,500 37,500 37,500 37,500 Total Use of Funds 3,094,246 3,056,377 3,152,256 3,152,256 3,215,301 2.0% 3,317,107 3,382,699 3,449,603 3,517,845 Net Change in fund balance 31,230 50,322 5,000 5,000 385,000 7600.0% 306,564 (27,500) (17,500) (7,500) Ending Fund Balance 698,923 749,245 754,245 754,245 1 1,139,245 51.0% 1,445,809 1,418,309 1,400,809 1,393,309 Ending Cash Balance 439,658 504,683 509,683 509,683 894,683 75.5% 1,201,247 1,173,747 1,156,247 1,148,747 Needed Fund Balance (35% exp) 1,082,986 1,069,732 1,103,290 1,103,290 1,125,355 1,160,987 1,183,945 1,207,361 1,231,246 Fund Balance in Excess (Shortfall) (384,063) (320,487) (349,045) (349,045) 13,890 284,822 234,364 193,448 162,063 22 Financial Plans OPTION B (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran, MN Tax Increment Fund Five Year Financial Plan (Downtown Project 70/30) Needed Fund Balance 2,899,640 3,043,768 1,769,768 1,719,768 1,456,268 (0) - - - Fund Balance in Excess (Shortfall) - - - - - - - - 23 Prior Years Estimated Projected 2012 2010 Actual 2011 Actual 2012 Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 299,645 286,325 300,000 300,000 300,000 0.0% Assessments 0.0% - - - - Redistribution of TIF 0.0% - - - - Liceneses and permits 0.0% - - - - Intergovernmental 973 1,188 0.0% - - - - Investment Income 35,693 20,655 36,000 36,000 36,000 0.0% - - Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 0.0% - - - - Subototal Non Property Tax Funds 336,311 308,168 336,000 336,000 336,000 0.0% - - - - Property tax levy 0.0% Total Source of Funds 336,311 308,168 336,000 336,000 336,000 0.0% - - - - Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges 50,000 10,000 0.0% 1,425,665 - - Capital outlay 101,482 169,399 1,610,000 1,610,000 589,500 -63.4% - - - Debt service 0.0% - - - - Transfer out to other funds - - 0.0% - - Total Use of Funds 101,482 169,399 1,610,000 1,660,000 599,500 -62.8% 1,425,665 - - - Net Change in fund balance 234,829 138,769 (1,274,000) (1,324,000) (263,500) -79.3% (1,425,665) - - - Ending Fund Balance 2,874,396 3,013,165 1,739,165 1,689,165 1,425,665 -18.0% - - - - Ending Cash Balance 2,899,640 3,043,768 1,769,768 1,719,768 1 1,456,268 -17.7% - - - - Needed Fund Balance 2,899,640 3,043,768 1,769,768 1,719,768 1,456,268 (0) - - - Fund Balance in Excess (Shortfall) - - - - - - - - 23 Financial Plans OPTION B (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran, MN Debt Service Five Year Financial Plan Needed Fund Balance 24,030 39,473 52,753 52,753 52,953 0 53,156 53,360 53,567 53,775 Fund Balance in Excess (Shortfall) 24 Prior Years Estimated Projected 2012 2012 2013 2010 Actual 2011 Actual Budget Estimated Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 0.0% - - - - Assessments - 0.0% 95,740 95,740 95,740 95,740 Redistribution of TIF 0.0% - Liceneses and permits 0.0% - - - - Intergovernmental 0.0% - - - - Investment Income 402 173 200 200 200 0.0% 202 204 206 208 Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - - Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 0.0% - - - - Subototal Non Property Tax Funds 402 173 200 200 200 0.0% 95,942 95,944 95,946 95,948 Property tax levy 300,263 320,678 274,661 274,661 292,958 6.7% 361,518 383,243 402,738 429,499 Total Source of Funds 300,665 320,851 274,861 274,861 293,158 6.7% 457,460 479,187 498,684 525,447 Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges - - 0.0% - - - - Capital outlay - - 0.0% - - - - Debt service 285,965 305,408 261,582 261,582 292,957 12.0% 457,257 478,983 498,477 525,238 Transfer out to other funds - - - 0.0% - - - - Total Use of Funds 285,965 305,408 261,582 261,582 292,957 12.0% 457,257 478,983 498,477 525,238 Net Change in fund balance 14,700 15,443 13,280 13,280 201 -98.5% 203 205 207 209 Ending Fund Balance 24,030 39,473 52,753 52,753 1 52,953 0.4% 53,156 53,360 53,567 53,775 Ending Cash Balance 24,030 39,473 52,753 52,753 1 52,953 0.4%1 53,156 53,360 53,567 53,775 Needed Fund Balance 24,030 39,473 52,753 52,753 52,953 0 53,156 53,360 53,567 53,775 Fund Balance in Excess (Shortfall) 24 Financial Plans OPTION B (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran, MN Special Revenue Five Year Financial Plan Needed Fund Balance 35,865 44,526 52,014 52,014 59,314 0 66,737 74,284 81,957 89,756 Fund Balance in Excess (Shortfall) - - - - - - - - - 25 Prior Years Estimated Projected 2012 2012 2013 % 2010 Actual 2011 Actual Budget Estimated Budget Chg 2014 2015 2016 2017 Source of Funds: Charges for service 7,243 9,938 10,000 10,000 10,000 0.0% 10,100 10,201 10,303 10,406 Assessments 0.0% - - - - Redistribution of TIF 0.0% - - - - Liceneses and permits 0.0% - - - - Intergovernmental 69,305 0.0% - - - - Investment Income 602 269 300 300 300 0.0% 303 306 309 312 Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 32,611 26,266 25,000 25,000 25,000 0.0% 25,250 25,503 25,758 26,015 Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 305 0.0% - - - - Subototal Non Property Tax Funds 110,066 36,473 35,300 35,300 35,300 0.0% 35,653 36,010 36,370 36,733 Property tax levy 0.0% Total Source of Funds 110,066 36,473 35,300 35,300 35,300 0.0% 35,653 36,010 36,370 36,733 Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges 131,741 22,812 22,812 22,812 23,000 0.8% 23,230 23,462 23,697 23,934 Capital outlay - - 0.0% - - - - Debt service 0.0% - - - - Transfer out to other funds 305 5,000 5,000 5,000 5,000 0.0% 5,000 5,000 5,000 5,000 Total Use of Funds 132,046 27,812 27,812 27,812 28,000 0.7% 28,230 28,462 28,697 28,934 Net Change in fund balance (21,980) 8,661 7,488 7,488 7,300 -2.5% 7,423 7,547 7,673 7,799 Ending Fund Balance 35,865 44,526 52,014 52,014 59,314 14.0% 66,737 74,284 81,957 89,756 Ending Cash Balance 38,263 44,490 51,978 51,978 1 59,278 14.0%1 66,701 74,248 81,921 89,720 Needed Fund Balance 35,865 44,526 52,014 52,014 59,314 0 66,737 74,284 81,957 89,756 Fund Balance in Excess (Shortfall) - - - - - - - - - 25 Financial Plans OPTION B (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran, MN Utilities Five Year Financial Plan (Downtown Project 70/30) Needed Fund Balance (3 -mo oper) - - - - 8,377 - 95,855 88,027 88,543 89,070 Fund Balance in Excess (Shortfall) - - - - (8,507) - (46,131) (59,142) (76,180) (88,864) 26 Prior Years Estimated Projected 2012 2012 2013 2010 Actual 2011 Actual Budget Estimated Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service - - 0.0% 85,166 90,991 96,855 102,800 Assessments - - 0.0% 162,253 162,253 162,253 162,253 Redistribution of TIF - 0.0% 100,000 - - - Liceneses and permits 0.0% - - - - Intergovernmental 0.0% - - - - Investment Income 0.0% - - - - Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - - Delinq property taxes 0.0% Bond proceeds 300,000 - 0.0% - - - - Transfer in from other funds - 25,000 0.0% - - - - Subototal Non Property Tax Funds - - 300,000 25,000 0.0% 347,418 253,244 259,108 265,052 Property tax levy 0.0% Total Source of Funds - - 300,000 25,000 0.0% 347,418 253,244 259,108 265,052 Use of Funds: Personal services - - 0.0% 50,000 51,000 52,020 53,060 Supplies - - 0.0% - - - - Other services and charges - - 0.0% 50,312 50,829 51,357 51,896 Capital outlay 300,000 - 0.0% 10,000 10,000 10,000 10,000 Debt service - 25,130 0.0% 162,253 162,253 162,253 162,253 Transfer out to other funds - - - - 0.0% 25,000 - - - Total Use of Funds - - 300,000 25,130 0.0% 297,565 274,082 275,630 277,209 Net Change in fund balance - - - - (130) 0.0% 49,854 (20,838) (16,522) (12,157) Ending Fund Balance - - - (130) 0.0% 49,724 28,885 12,363 206 Ending Cash Balance - - - - 1 (130) 0.0% 49,724 28,885 12,363 206 Needed Fund Balance (3 -mo oper) - - - - 8,377 - 95,855 88,027 88,543 89,070 Fund Balance in Excess (Shortfall) - - - - (8,507) - (46,131) (59,142) (76,180) (88,864) 26 Financial Plans OPTION B (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran, MN Capital Projects Five Year Financial Plan (Downtown Project 70/30) Needed Fund Balance 732,974 470,855 1,845,855 1,845,855 551,355 (1) 588,855 626,355 663,855 701,355 Fund Balance in Excess (Shortfall) 27 Prior Years Estimated Projected 2012 2010 Actual 2011 Actual 2012 Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 0.0% Assessments 16,050 8,463 191,175 0.0% - - - - Redistribution of TIF 0.0% Liceneses and permits 0.0% Intergovernmental 93,159 1,278,000 0.0% - - - - Investment Income 10,067 4,631 0.0% Fines and forfeitures 0.0% Cable franchise fees 0.0% Misc - Other 13,664 87,845 0.0% Delinq property taxes 0.0% Bond proceeds 806,454 3,366,503 3,366,503 2,564,825 -23.8% 149,000 240,000 369,500 115,000 Transfer in from other funds 29,842 - 0.0% 37,500 37,500 37,500 37,500 Subototal Non Property Tax Funds 969,236 100,939 3,366,503 3,366,503 4,034,000 19.8% 186,500 277,500 407,000 152,500 Property tax levy 0.0% Total Source of Funds 969,236 100,939 3,366,503 3,366,503 4,034,000 19.8% 186,500 277,500 407,000 152,500 Use of Funds: Personal services - - 0.0% - - - - Supplies - 0.0% - - - - Other services and charges 13,708 - - 0.0% - - - - Capital outlay 855,041 263,058 1,991,503 1,991,503 4,953,500 148.7% 149,000 240,000 369,500 115,000 Debt service 100,000 0.0% Transfer out to other funds 41,426 - - - 375,000 0.0% - - - Total Use of Funds 910,175 363,058 1,991,503 1,991,503 5,328,500 167.6% 149,000 240,000 369,500 115,000 Net Change in fund balance 59,061 (262,119) 1,375,000 1,375,000 (1,294,500) - 194.1% 37,500 37,500 37,500 37,500 Ending Fund Balance 732,974 470,855 1,845,855 1,845,855 551,355 - 70.1% 588,855 626,355 663,855 701,355 Ending Cash Balance 1,033,851 777,111 2,152,111 2,152,111 1 857,611 -60.2%1 895,111 932,611 970,111 1,007,611 Needed Fund Balance 732,974 470,855 1,845,855 1,845,855 551,355 (1) 588,855 626,355 663,855 701,355 Fund Balance in Excess (Shortfall) 27 Financial Plans OPTION A (DOWTOWN PROJECT 70% ASSESSED) City of Corcoran Multi -Year Financial Plan (Downtown Project 70/30) Property Tax Levy This report assumes the following: No changes to fiscal disparities. Gross tax capacity witll increase by 0.5% annually. TIF District No.1 will decertify in 2013. Actual figures will vary based on future Council action and changes in market values. 28 Certified Estimated Projected 2010 2011 2012 2013 2014 2015 2016 2017 Property Tax Levy by Payable Year General Fund 2,365,575 2,411,777 2,506,458 2,569,301 2,623,842 2,679,523 2,746,367 2,814,398 Debt Service 300,263 320,678 274,661 292,958 361,518 383,243 402,738 429,499 Total Property Tax Levy 2,665,838 2,732,455 2,781,119 2,862,259 2,985,360 3,062,766 3,149,104 3,243,897 Less Fiscal Disparities Distribution 182,130 207,507 191,613 191,613 191,613 191,613 191,613 191,613 Net Spread Levy 2,483,708 2,524,948 2,589,506 2,670,646 2,793,747 2,871,153 2,957,491 3,052,284 annual % change 1.7% 2.6% 3.1% 4.6% 2.8% 3.0% 3.2% Tax Capacity by Payable Year Gross Tax Capacity (TC) 8,223,012 7,488,469 7,137,207 7,137,207 7,172,893 7,208,758 7,244,801 7,281,025 Less Tran Line 3,066 3,412 3,251 3,251 3,251 3,251 3,251 3,251 Less Fiscal Disparities TC 422,472 425,243 379,798 379,798 379,798 379,798 379,798 379,798 Less Tax Increment TC 269,315 242,855 217,416 217,416 - - - - Net Tax Capacity 7,528,159 6,816,959 6,536,742 6,536,742 6,789,844 6,825,709 6,861,752 6,897,976 annual % change -9.4% -4.1% 0.0% 3.9% 0.5% 0.5% 0.5% Tax Rate 0.3299 0.3704 0.3961 0.4086 0.4115 0.4206 0.4310 0.4425 annual % changes 12.3% 7.0%1 3.1%1 0.7% 2.2% 2.5% 2.7% This report assumes the following: No changes to fiscal disparities. Gross tax capacity witll increase by 0.5% annually. TIF District No.1 will decertify in 2013. Actual figures will vary based on future Council action and changes in market values. 28 $10,000,000 $9,000,000 ',:111 111 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 M OPTION A (NO DOWTOWN PROJECT) All City Funds Total Projected Source and Use of Funds 2011 Actual 2012 Est. 2013 Total Source of Funds 2014 2015 Total Use of Funds 2016 2017 Appendix 29 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 OPTION A (NO DOWTOWN PROJECT) General Fund Total Projected Source and Use of Funds 2011 Actual 2012 Est. 2013 2014 2015 2016 Total Source of Funds Total Use of Funds 2017 7 Appendix 30 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% OPTION A (NO DOWNTOWN PROJECT) City of Corcoran Projected Annual % Change in Property Tax Levy and Property Tax Rate 2011 Actual 2012 Actual 2013 2014 2015 2016 2017 Annual % change in propery tax levy Annual % change in property tax rate Appendix 31 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 OPTION A (NO DOWNTOWN PROJECT) All City Funds Projected Future Fund /Cash Balance Compared to Minimum 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Actua Estimated Annual Minimum Needed Projected Future Balances Appendix 32 $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 OPTION B (DOWTOWN PROJECT 70% ASSESSED) All City Funds Total Projected Source and Use of Funds 2011 Actual 2012 Est. 2013 Total Source of Funds 2014 2015 2016 2017 Total Use of Funds Appendix 33 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 OPTION B (DOWTOWN PROJECT 70% ASSESSED) General Fund Total Projected Source and Use of Funds 2011 Actual 2012 Est. 2013 Total Source of Funds IV 2014 2015 2016 Total Use of Funds 2017 Appendix 34 OPTION 6 (DOWNTOWN PROJECT 70% ASSESSED) City of Corcoran Projected Annual % Change in Property Tax Levy and Property Tax Rate 14.0% 12.0% 10.0% 8.0% — 6.0% it. v io 4.0% 3.1% 0 3.2% �o 2.0% MU o 0 0 2.7% 2.2 /0 2.5 /o 0.0% 2011 Actual 2012 Actual 2013 2014 2015 2016 2017 Annual % change in properytax levy Annual % change in property tax rate Appendix 35 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 - OPTION B (DOWNTOWN PROJECT 70% ASSESSED) All City Funds Projected Future Fund /Cash Balance Compared to Minimum an ■ ' ` 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Actua Estimated Annual Minimum Needed Projected Future Balances Appendix 36 Financial Plans City of Corcoran, MN Preliminary Projected Utility Rate Fee Schedule (NOT A13OPTEO) Inflation Factor.- 2.0% 2.0% 2.0% 2.0% Year of Project. I 2 3 4 5 Year: 2014 2015 2016 2017 2018 Residentual Equiv. Units (REU) added per yr Est. 1.000 Gallons of Water Sold Per Yr Per REU Water Base charge (per meter or per unit / quarter) Base $5.00 $5.10 $5.20 $5.30 $5.40 Sanitary Base charge (per meter or per unit / quarter) Base $21.00 $21.40 $21.80 $22.20 $22.60 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 $1.60 Water treatment surcharge (per meter or per unit / quarter) Base $3.30 $3.40 $3.50 $3.60 $3.70 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 20,000 gallons Activity $1.05 $1.10 $1.10 $1.10 $1.10 Tier 2: Water usage +20,000 gallons up to 40,000 gallons Activity $1.40 $1.40 $1.40 $1.40 $1.40 Tier 3: Water usage +40,000 gallons Activity $1.75 $1.80 $1.80 $1.80 $1.80 Sewer (sewer based on winter water usage) per 1,000 gallons Activity $1.85 $1.90 $1.90 $1.90 $1.90 Commercial Water Base charge (per meter or per unit / quarter) Base $5.00 $5.10 $5.20 $5.30 $5.40 Sanitary Base charge (per meter or per unit / quarter) Base $21.00 $21.40 $21.80 $22.20 $22.60 Water treatment surcharge per 1,000 gallons (Commercial only) Base $0.13 $0.10 $0.10 $0.10 $0.10 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 $1.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons Activity $1.40 $1.40 $1.40 $1.40 $1.40 Sewer (based on 90% of res rate and chgd on actual water usage) Activity $1.67 $1.70 $1.70 $1.70 $1.70 Irrigation Water Base charge (per meter or per unit) Base $5.00 $5.10 $5.20 $5.30 $5.40 Sanitary Base charge (per meter or per unit) Base $0.00 $0.00 $0.00 $0.00 $0.00 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 $1.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 200,000 gallons Activity $1.25 $1.30 $1.30 $1.30 $1.30 Sewer (sewer based on winter water usage) per 1,000 gallons Activity $1.75 $1.80 $1.80 $1.80 $1.80 SEWER CONNECTION CHARGES Single family, duplex, townhouse, mobile home (per unit) Base $2,865 $2,922 $2,981 $3,040 $3,101 Multiple (80% of single family) Base $2,292 $2,338 $2,385 $2,432 $2,481 Commercial /industrial, churches, schools, hospitals, nursing homes Base $2,865 $2,922 $2,981 $3,040 $3,101 MCES connection charge (per unit) Base $2,365 $2,412 $2,461 $2,510 $2,560 WATER CONNECTION CHARGES Single family, duples, townhouse, mobile home (per unit) Base $2,500 $2,550 $2,601 $2,653 $2,706 Multiple (80% of single family) Base $2,000 $2,040 $2,081 $2,122 $2,165 Commercial /industrial, churches, schools, hospitals, nursing homes Base $2,500 $2,550 $2,601 $2,653 $2,706 TRUNK LINE AVAILABILITY CHARGES Sewer availability charge per acre of land Base $4,200 $4,284 $4,370 $4,457 $4,546 Water availability charge per acre of land Base $8,500 $8,670 $8,843 $9,020 $9,201 37 TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: August 2, 2012 SUBJECT: Sewer and Water Update Council Discussion No discussion is requested by staff. I 1b. Wenck Associates, Inc. 1800 Pioneer Creek Ctr, P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763)479 -4242 E -mail: wenckmp @wenck.com Pre Construction Meeting The pre - construction meeting was held today with the General Contractor SR Weidema, MCES, various utilities, Wenck and Pat Meister. The attached material was distributed and discussed and is provided for your information. PRE - CONSTRUCTION MEETING AGENDA Corcoran Sewer and Water Utility Project City of Corcoran, MN August 2, 2012 @ 9:00 AM 1.0 INTRODUCTION OF ATTENDEES A. Owner - City of Corcoran B. Engineer - Wenck Associates, Inc. C. Contractor - SR Weidema D. List of Subcontractors and Contact Information a. Drilling /boring b. Geotechnical C. Erosion Control and Turf Establishment E. Roles and Responsibilities 2.0 MAJOR PROJECT COMPONENTS A. Site Preparation 1. NPDES Permit - Temporary Erosion Control 2. Clearing and Grubbing 3. Benchmark provided by ENGINEER to establish primary vertical control B. Sanitary Sewer Installation 1. Pipe - 15" PVC gravity and 6" PVC forcemain 2. Manholes (shop drawings received) 3. Wetland Areas 4. As -built survey information C. Watermain Installation 1. Traffic control 2. 12" PVC and 24" PVC Pipe 3. Hydrant 4. Meter Manhole E. Specific Site Issues 1. Public 2. HWY 55 Detour 3. Erosion control and dust control 4. Use of County /Local Roads 3.0 CRITICAL ELEMENTS A. Schedule /Completion Date • Substantial Completion (Corcoran work) - December 31, 2012 • Notice to Proceed & Substantial Completion (Maple Grove Work- • Notice to Proceed & Substantial Completion (MCES work - • Final Completion - June 15, 2013 B. QA /QC (Wenck) C. Contingency Plans for Weather Delays "fiancis %oil 2294- CorcoramlO -Seger and Walcr Planning (TIF Disnicts),mcelingrPRE -CON Agenda.doc Page 1 of 3 4.0 SUBMITTALS A. Health and Safety Plan (HASP) discussed in SECTION 01155 B. Protection of the Environment discussed in SECTION 01560 C. Substitutions discussed in SECTION 01630 D. Trench Excavation and Backfill discussed in SECTION 02320 E. PVC Piping - see SECTION 02611 F. Testing piping system - see SECTION 02615 G. Watermain construction - see SECTION 02540 H. Construction progress schedule - see SECTION 01200 1. Granular Bedding - see SECTION 02208 J. Pipe Jacking Plan - see SECTION 02445 K. Sanitary Sewer Shop Drawings - see SECTION 02530 L. Wetland Restoration - see SECTION 02935 M. Valves and Operations (MCES) see SECTION 15100 N. Pressure Pipe Sewers - (MCES) see SECTION 02732 0. Utility Tracing Systems - (MCES) see SECTION 16690 P. Water Metering System - (Maple Grove) 5.0 PERMITS A. DNR Utility Crossing License -Notify DNR 10 days prior to construction B. MCES Direct Connection Permit -Contact Adam Winiarczyk at 651- 602 -4025 at least 48 hours in advance to inspect MCES connection. C, Hennepin County Utility Permit (CR 10 and 116) -Call Brant Kough at 612- 221 -7163 at least 24 hours prior to construction 6.0 SITE ISSUES A. Safety B. Underground Utilities C. Traffic 7.0 MISCELLANEOUS ITEMS A, Weekly Project Meetings B. Pay Requests C. Change Orders D, Field Changes E. Line of Communication Tuesdays at 9 am at City Hall. &ancis %ol1Q294•Corcoran 10,$ewer and Wam Planning (TIP Districls)',nneetings�PRE -CON Agenda.doc Page 2 of 3 S.R. WEIDEMA, INC. JOB # 2005 CORCORAN SEWER & WATER ENGINEER: Wenck Associates, Kent Torve, P.E. OWNER: City of Corcoran JOB SITE EMERGENCY CALL 911 IMMEDIATELY Nearest Hospital: Maple Grove Hospital, 9875 Hospital Drive, Maple Grove, MN 763- 581 -1000 Non - Emergency - Fire /Police Fire: 911 per city Police: 763 - 525 -6220 No Fire Department in Corcoran SUPPLIERS Company Contact Phone Description Ferguson TJ Streeter 763 -560 -5200 Sewer, Watermain Pipe Ess Brother Trent 763- 478 -2027 Manhole Castings NW Power Terry 651- 628 -0683 Flow Meter Royal Concrete Steve 651- 462 -2130 Manholes Hassan Sand &Gravel 763 - 428 -2393 Sand, Aggregates JOB SITE EMERGENCY CALL 911 IMMEDIATELY Nearest Hospital: Maple Grove Hospital, 9875 Hospital Drive, Maple Grove, MN 763- 581 -1000 Non - Emergency - Fire /Police Fire: 911 per city Police: 763 - 525 -6220 No Fire Department in Corcoran SUBCONTRACTORS Company Contact Phone Description ITT Daryl 320 - 253 -4338 Testing S &A Landclearing Mitch 612 -282 -4872 Tree Clearing EJM Mark 651- 786 -8041 Trenchless TranSignal Brent 763- 241 -0789 Traffic Control TBD Erosion, Restoration TBD Bituminous EMERGENCY PHONE NUMBERS Office (PH) 763- 428 -9110 (FAX) 763 - 428 -9095 Project Manger Scott Enerson Cell# 612- 282 -4128 Superintendent Jon Enerson Cell# 612 -282 -4148 Project Foreman Wade Alexander Cell# 612 - 688 -0037 JOB SITE EMERGENCY CALL 911 IMMEDIATELY Nearest Hospital: Maple Grove Hospital, 9875 Hospital Drive, Maple Grove, MN 763- 581 -1000 Non - Emergency - Fire /Police Fire: 911 per city Police: 763 - 525 -6220 No Fire Department in Corcoran CONSTRUCTION SCHEDULE CONTRACTOR: S. R. WEIDEMA, INC. PROJECT NAME: Corcoran Sewer and Water Utility LOCATION: Corcoran, MN OWNER: City of Corcoran ENGINEER: Wenck and Associates, Kenton Torve ACTIVITY WEEK OF: 13 -Aug 20 -Aug 27 -Aug CLEAR AND GRUB MCES FORCEMAIN FORCEMAIN BORE HW10 MAPLE GROVE WATERMAIN CORCORAN WATERMAIN SANITARY SEWER BORES UNDER CR116 TESTING RESTORATION (AS READY) Based on submittal review. Schedule based on 8 hour days 777 ?? 5 -Sep 12 -Sep 19 -Sep 26 -Sep 3 -Oct 10 -Oct 17 -Oct 24 -Oct 31 -Oct 6 -Nov 13 -Nov CITY OF C ®RC ®RAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general (cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mmus RFP for Public Works Facility Construction Management Services 1. Introduction On July 26th, the City Council authorized staff to issue an RFP for Construction Management Services for the Public Works Facility. An Architect will also be hired as part of the Owner's Construction Team. Attachments for your review in creating your cost proposal include: • Site Schematics ( Oertel Architects) • Geotechnical Borings • Fire suppression memo ( Oertel Architects) • Architect RFP 2. Project Description Corcoran has completed a pre - design project with Oertel Architects which arrived at a space need of 20,000 square feet (15,000 vehicle + 5,000 other) in Phase 1. Based on this work, the Council is working towards executing a purchase of the property along County Road 19, just south of CR 10. Owners' vision for the building The building will meet the following: A. Functional requirements of the Public Works and support of Public Safety. Page 1 of 7 B. It must provide for adequate employee and visitor parking/access and potentially contain two bathrooms for Three Rivers pedestrian access. C. It must be able to accommodate future expansion. D. The building must be completed within the prescribed budget and timeline (which is yet to be determined). 3. Owner's Construction Team In addition to Construction Management- Agency services, the owner will hire an architect. The owner expects the architect and construction manager to work as a "team" in the best interest of the owner in all aspects. The team can expect to interact most frequently with the City Administrator, Public Works, Wenck (City Engineer) and Landform (City Planner). The Architect RFP is attached for your review in creating a cost proposal for CM services. 4. Specific Project Concerns A. A final building product that is functional "Day One" and efficient and incorporates staff operational input. B. Review of equipment sizes and lengths and show adequate space (i.e. wash bay and equipment wings). C. Maximizing overhead space through low cost mezzanine storage, etc. D. Adherence to the duly- adopted schedule and budget. E. Cost efficiencies that are realized through multiple bidding packages. F. Adherence to municipal bidding and labor regulations. G. Quality construction is obtained through diligent, on -site inspections of all contractors. H. Project close -out is efficient and timely with punch -list completion, final payments, testing & commissioning, and deliverables such as as -built material, O & M material, and warranty administration. I. The Schematic Development phase is mostly complete. Space needs have been Page 2 of 7 completed and the Architect will have an additional initial task of creating a second building drawing with more rural character. J. The architect will investigate energy rebate programs and advise the City on applicability. 5. Preliminary estimate of project schedule A. Hire Architect and Construction Manager (August). B. Complete and deliver second schematic design— (September). C. Submit Project Schedule after coordination with Architect (September). D. Note: The owner will need professional advice from the architect and construction manager on the schedule but prefers to complete underground work before freeze -up. A bidding package for site work and/or footings should be discussed as preceding the other bid packages. 6. Scope of Services A. The scope of services should be consistent with those outlined in AIA Document C132-2009 (Standard Form of Agreement Between Owner and Construction Manager as Advisor) that provides the agreement between the owner and the construction manager (CM). The CM is a single entity who is separate and independent from the architect and the contractor, and who acts solely as an adviser. B. Submit a list in this proposal describing the number and type of bid packages which will be issued for this project. C. This project will not be an arrangement where the construction manager acts as the constructor for the project. 7. Qualifications A. Possess a thorough knowledge of building design, economical construction methods, and efficient use of building materials. Page 3 of 7 B. Effectively work with the owner and architect on change orders, shop drawings, pay request verification and coordination of multiple prime contractors. C. Work harmoniously with individuals or groups of people. D. Be open- minded, willing to explore new ideas, as well as being receptive and responsive to the needs of the owner. The construction manager should suggest design options to the owner and architect but refrain from imposing their design bias on the owner with respect to program matters or architectural design that may adversely affect the project. E. Possess and ability to provide efficiencies in design without sacrificing functionality or compromising cost control measures. F. Experience of the firm, the assigned construction manager and the assigned site superintendent on building projects around $3.OM and above. G. Work cooperatively and collaboratively with the architect in the best interest of the 16MAIP-A H. Insist on contractor adherence to quality performance, schedules, budgets, and overall accuracy through strict inspections. I. Efficiently coordinate the contracts of multiple prime contractors. J. Have sufficient resources to dedicate to this project to meet the owners' schedule. Page 4 of 7 8. Requirements for submission of proposals Proposers must submit three copies of the proposal to be received by the owner no later than 1:00 p.m. on Wednesday August 8th, 2012. PDF is acceptable or proposals should be sent to: Jeanie Heinecke, City Clerk, 8200 County Road 116, Corcoran, MN 55340. Phone inquiries and questions may be directed to Kent Torve, at 763.479.4209 or ktorveAwenck.com. 9. Contents of proposal Part One: Project Understanding Briefly describe a typical process for working with an architect in managing the project scope, budget, schedule while insuring quality during all phases of the project planning and implementation. Describe your approach to this project in terms of organization, process, tools, techniques, staffing, quality assurance /quality control and other related factors. Part Two: Supplemental information A. Name and address of the firm submitting proposal along with the contact person, phone, and fax telephone numbers and email addresses. B. Provide information about your firm relative to annual volume, project backlog, and capacity to undertake this project. C. Relevant experience of the firm with regard to similar projects, specifically government office buildings, within the last five years. D. Provide the names and experiences of the Project Manager and Site Superintendent you intend to assign to this project; relevant project experiences and brief biographical descriptions of them. E. List of three references for similar projects with contact information. Page 5 of 7 F. Submit an itemized list describing the number and type of bid packages which will be issued for this project. G. Provide a list of sub - consultants and specialty services that may be used to provide those services not provided by your firm. H. Describe the Errors or Omissions Insurance the firm carries. Disclose if there have been any claims against this policy in the last five years. Insurance will need to be consistent with City professional services requirements. Part Three: Fee proposal It is recommended your fee be submitted on a not to exceed basis. The City will have a fixed budget due to bonding, and therefore cost control is important. The proposer should describe whether it is a fixed amount per month (and a total not to exceed value) or a percentage of direct contracted work with an administrative / overhead percentage. A typical breakdown of fees would include 1) pre -bid services of cost estimating, meetings, Architecture and City coordination, etc. 2) bid packages, bid review services and providing City contracts with multiple bidders, and (3) supplemental inspection services that can be anticipated. Proposer should expect winter conditions and should also describe how reimburseable expenses will be managed (mileage, printing, etc.) It is important to describe if any additional professional services are excluded from this list. (i.e. testing, commissioning, or other specialty services), since the City will view the proposal as all inclusive cost for complete CM services. Exclusions (as noted in the Architect RFP) are potable well design bidding and inspection, septic design bidding and inspection, and County Road 19 Turn Lane design and inspection. Bid documents for CR 19 turn lane will be provided by Wenck for inclusion in the CM bid process. Permits are excluded from CM costs also. Page 6 of 7 10. Evaluation criteria A. Ability to work effectively with the owners, architect, the owner's representative, and other stakeholders. B. Ability to meet the owner's needs for construction management. C. Similar project experience and expertise of the firm and assigned staff. D. Submitted references. E. Fee proposal. The owners will not automatically select the lowest cost service but proposers are strongly encouraged to be competitive. Page 7 of 7 Figures Site Schematics (Oertel Architects) r A m m m z D m D 0 S Z O 0 0 z c� rn z F E CIO U w cr- U Q ti w z R IF R imp * 4 r. d r i o co r II ! !� CIO z O z w D w U Q O Q z i I 0 SEP SE KC FABT ROM WETL= ------ ------ ------ ------ ------ ------ ------ LL. 1 1 I I� I SITF SF(',[ IRF FFN(.F W/ GATE INITIAL PHASE I SALT BUILDING LOCATION - RELOCATE W/ BUILDING EXPANSION N S Z q Z D cn m V D T p 7v SUPERVISION AND THAT I AM n CITY OF CORCORAN PROJECT NUMBER: A DULY REGISTERED ARCHITECT CIO z O z w D w U Q O Q z i I 0 SEP SE KC FABT ROM WETL= ------ ------ ------ ------ ------ ------ ------ LL. 1 1 I I� I SITF SF(',[ IRF FFN(.F W/ GATE INITIAL PHASE I SALT BUILDING LOCATION - RELOCATE W/ BUILDING EXPANSION i m % 90 *r -0 %k ft- OERTEL ARCHITECTS, LTD 1795 Saint Clair Avenue St. Paul, Minnesota 55105 phone: (651) 696 -5186 www.oertelarchitects.com I HEREBY CERTIFY THAT THIS PROJECT NAME: cn DOCUMENT WAS PREPARED ° BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM CITY OF CORCORAN PROJECT NUMBER: A DULY REGISTERED ARCHITECT 12 -11 PUBLIC WORKS FACILITY DATE OF ISSUE: SPRING /SUMMER 2012 AND SITE STUDY DRAWN BY: SIGNATURE DATE ANC CORCORAN, MN CHECKED BY: REGISTRATION JLO, ANC i m % 90 *r -0 %k ft- OERTEL ARCHITECTS, LTD 1795 Saint Clair Avenue St. Paul, Minnesota 55105 phone: (651) 696 -5186 www.oertelarchitects.com r O O D 0 N 2 m Z 0 0 v 0 z a rn r— D z 1� �1 7d 1 Cp CID CXD pt%w# f� z 0 z w O U Q O IL _ SEP SETBACK FROM - WETLAND - 506' -8" IDEAL PARCEL DEPTH 100' -0" � m z r� z m T� V D BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM n CITY OF CORCORAN PROJECT NUMBER; A DULY REGISTERED ARCHITECT f� z 0 z w O U Q O IL _ SEP SETBACK FROM - WETLAND - 506' -8" IDEAL PARCEL DEPTH 100' -0" � I HEREBY CERTIFY THAT THIS PROJECT NAME: DOCUMENT WAS PREPARED ° BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM CITY OF CORCORAN PROJECT NUMBER; A DULY REGISTERED ARCHITECT 12 -11 PUBLIC WORKS FACILITY DATE OF ISSUE: SPRING /SUMMER 2012 AND SITE STUDY DRAWN BY: SIGNATURE DATE ANC CO RCO RAN, MN CHECKED BY: REGISTRATION JLO, ANC 1 OERTEL ARCHITECTS. LTD 1795 Saint Clair Avenue St. Paul, Minnesota 55105 phone: (651) 696 -5186 www.oertelarchitects.com Appendix A Geotechnical Borings Report (Haugo GeoTechnical Services) r 130 July 5, 2012 Mr. Kent Torve, P.E. Wenck Associates, Inc. 1800 Pioneer Creek Ctr., P.O. Box 249 Maple Plain, MN 55359 Re: Preliminary Geotechnical Exploration Report Proposed Public Works Facility Roehlke Property - South Option Corcoran, Minnesota Dear Mr. Torve: HGTS Project Number: 12-093 We have completed the preliminary geotechnical exploration report for the proposed public works facility along County Road 19 in Corcoran, Minnesota. The purpose of this preliminary geotechnical exploration was to characterize subsurface soil and ground water conditions and provide preliminary recommendations for site grading for the proposed public works facility. In general the soil borings encountered about 18 inches of topsoil overlying native clayey soils to the termination depths of the borings. The soils are generally suitable for construction of the proposed public works facility. Specific details regarding our procedures, results and recommendations follow in the attached preliminary geotechnical exploration report. Our services were performed in accordance with Haugo GeoTechnical Services LLC proposal 12 -093, which was dated April 18, 2012. Thank you for the opportunity to assist you on this project. If you have any questions or need additional information please contact Paul Gionfriddo at 763 - 954 -1101 or Joe Westphal at 612- 2694027. Sincerely, Haugo GeoTechnical Services, LLC. 44 Paul S. Gionfriddo P.E. Joe Westphal, P.E. Consulting Engineer Project Engineer 1 3 -5 -713 G rain VIE DRWE 127'3' MAPLE GRMVIE, M N 553 1 1 PRELIMINARY GEOTECHNICAL EXPLORATION REPORT PROJECT: Proposed Public Works Facility Roehlke Property - South Option Corcoran, Minnesota PREPARED FOR: Mr. Kent Torve, P.E. Wenck Associates, Inc. 1800 Pioneer Creek Ctr., P.O. Box 249 Maple Plain, MN 55359 PREPARED BY: Haugo GeoTechnical Services 13570 Grove Drive #278 Maple Grove, MN 55311 Haugo GeoTechnical Services Project: 12 -093 July 5, 2012 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 44 Paul Gionfriddo, P.E. Consulting Engineer License Number 23093 July 5, 2012 L tS TONAL _ : PFO�NEEa ••• Vift 04 r'F 10k VOiSa6A0 1.0 INTRODUCTION 1.1 Project description The City of Corcoran is proposing to construct a new public works facility which will include an approximate 37,000 square foot garage with an attached 4,000 square foot office, exterior storage tanks and associated parking lots and drive lanes. The City of Corcoran selected two potential locations for the new facility and retained Wenck Associates Inc. (Wenck) to evaluate the two potential sites. The two potential sites were described as Roehlke North Option and Roehlke South Option. Wenck in turn retained Haugo GeoTechnical Services to perform a preliminary geotechnical exploration to evaluate the suitability of site soil conditions to support the anticipated public works facility and provide preliminary recommendation for site development. This report presents the results of soil borings completed on the Roehlke South Option site. 1.2 Purpose The purpose of this geotechnical exploration was to characterize subsurface soil and groundwater conditions and provide preliminary recommendations for site development. 1.3 Site Description The Roehlke South Option site (Site) is located about a third of a mile south of County Road 10 and adjacent to Country Road 19, to the east. The Site is approximately 14 acres in size. The land is currently used for agricultural purposes. The ground surface is generally flat with a downward slope from the north to the south. Ground surface elevations range from about 1011 to 999 feet Mean Sea Level (MSL) across the Site. 1.4 Scope of Services Our services were performed in accordance with Haugo GeoTechnical Services LLC proposal 12 -093, which was dated April Wh, 2012. Our scope of services was performed under the terms of our General Conditions and limited to the following tasks: • Completing two (2) standard penetration test borings to a nominal depth of 20 feet. • Visually/ manually classifying samples recovered from the soil borings. • Performing laboratory tests on selected samples. • Preparing soil boring logs describing the materials encountered and the results of groundwater level measurements. • Preparing an engineering report describing soil and groundwater conditions, and providing preliminary recommendations for site grading. 1.5 Documents Provided We were provided with a plan sheet identified as "City of Corcoran - Public Works Facility and Site Study" Sheet Option B, A0. The plan sheet showed the proposed facility, as well as proposed soil boring locations, overlain on an aerial photograph. The project is in the preliminary planning stage and specific design information, such as structural plans, specifications and drawings were not available at the time of this report. 1.6 Locations and Elevations Soil boring locations were selected and staked by Wenck Associates, Inc. based on the location of the proposed facility. Ground surface elevations at the boring locations were estimated from an aerial photograph provided on Google Earth. As such, the ground surface elevations shown on the boring logs should be considered approximate. The approximate locations of the borings are shown on the "Soil Boring Location Sketch" in the appendix. The sketch was prepared by Haugo GeoTechnical Services (HGTS) using the provided documents as a base. 2.0 FIELD PROCEDURES Two (2) standard penetration test borings were advanced on June 13th , 2012 by HGTS with a rotary drilling rig, using continuous flight augers to advance the boreholes. Representative samples were obtained from the borings, using the split - barrel sampling procedures in general accordance with ASTM Specification D -1586. In the split - barrel sampling procedure, a 2 -inch O.D. split - barrel spoon is driven into the ground with a 140 -pound hammer falling 30 inches. The number of blows required to drive the sampling spoon the last 12 inches of an 18 -inch penetration is recorded as the standard penetration resistance value, or "N" value. The results of the standard penetration tests are indicated on the boring log. The samples were sealed in containers and provided to HGTS for testing and soil classification. A field log of each boring was prepared by the HGTS drill crew. The logs contained visual classifications of the soil materials encountered during drilling, as well as the driller's interpretation of the subsurface conditions between samples and water observation notes. The final boring logs included with this report represent an interpretation of the field logs and include modifications based on visual /manual method observation of the samples. The soil boring logs, general terminology for soil description and identification, and classification of soils for engineering purposes are also included in the appendix. The soil boring logs identify and describe the materials encountered, the relative density or consistency based on the Standard Penetration resistance (N- value, "blows per foot ") and groundwater observations. The strata changes were inferred from the changes in the samples and auger cuttings. The depths shown as changes between strata are only approximate. The changes are likely transitions, variations can occur beyond the location of the boring. 3.0 RESULTS 3.1 Soil Conditions The soil borings encountered 18 inches of sandy silt topsoil at the surface, which was dark brown to black in color and judged to be slightly organic. The topsoil was underlain by native silty clay to a depth of 7 to 9 feet below the ground surface. Beneath the silty clay the borings encountered native sandy lean clay. Soil borings SB -2 terminated in the sandy lean clay soils at a depth of about 21 feet below the ground surface. Soil boring SB -1 terminated in a layer of native poorly graded sand with silt at a depth of about 21 feet below the ground surface. Penetration resistance values (N- Values), shown as blows per foot (bpf) on the boring logs, within the glacial till soils ranged from 4 to 13 bpf with most of the values between 9 and 12 bpf. These values indicate that the clayey soils had a rather soft to stiff consistency but were rather stiff overall. N- Value(s) within the poorly graded sand with silt was 14 bpf indicating that the sand had a medium dense relative density. 3.2 Groundwater Groundwater was encountered in the soil borings while drilling at depths ranging from about 41/2 to 19 feet below the ground surface. The water observed in SB -1 at 8 feet and in SB -2 appears to be associated with sand seam(s) within the glacial till soil. Groundwater measurements were made as noted and shown on the boring logs. Groundwater monitoring wells or piezometers would be required to more accurately determine water levels. Seasonal and annual fluctuations in the groundwater levels should be expected. 3.3 Laboratory Tests Laboratory moisture content tests were performed on selected samples recovered from the soil borings. Laboratory test results indicated that soil moisture contents ranged from 17 to 32 percent. Laboratory test results are shown on the boring logs adjacent to the sample tested and are summarized in Table 1 below. Table 1. Summary of Laboratory Tests Boring Number Sample Number Depth (feet) Moisture Content N SB -1 S -2 21/2 32.1 SB -1 S -5 10 17.4 B -2 5 -11 5 21.5 �—�SB-2 5 -14 121/2 19.5 We also performed laboratory "pocket penetrometer' tests on selected samples recovered from the borings. The pocket penetrometer uses a calibrated spring to estimate the soils unconfined compressive strength. Pocket penetrometer results ranged 11/4 ton per square foot (tsf) to 21/2 tsf. Results are shown on the boring log adjacent to the sample tested. 3.4 OSHA Soil Classification The soil encountered in the borings consisted of cohesive soils composed of sandy lean clay and silty clay corresponding to the ASTM Classifications CL and CL -ML. The soils identified in the borings will be Type B soils under Department of Labor Occupational Safety and Health Administration (OSHA) guidelines. "(411) 1 IGIBRXNG]I[A01i Q14]kVihVAA0I -9MI G) &I 4.1 Proposed Construction The City of Corcoran (City) is proposing to construct a public works facility on the east side of County Road 19. The proposed facility will include an approximately 37,000 square foot garage with an attached 4,000 square foot office, exterior storage tanks and associated parking lots and drive lanes. We assume the proposed facility will be a slab on grade structure constructed at or near existing grades. We assume the building will likely consist of cast -in -place concrete or masonry block foundation walls supported on concrete spread footings. We further assume the above grade construction will consist of masonry walls or precast concrete wall panels, structural steel columns, steel roof trusses and metal roof decking. We also assume that new facility will be constructed at or near existing site grades. Cuts or fills necessary for construction of the proposed structure(s) are assumed to be less than three feet. Based on the assumed construction we estimate wall loadings will range from about 3 to 5 kips (3,000 to 5,000 pounds) per lineal foot and column loads less than 100 kips (100,000 pounds). Changes in the nature, design, or location of all or parts of this project may occur. The conclusions and recommendations contained in this report shall not be considered applicable to changes unless they are reviewed by the geotechnical engineer of record. HGTS will then make the necessary changes or modifications, if any, to this report in writing only. 4.2 Discussion The soil borings completed for this project encountered predominantly clayey soils that in our opinion were generally suitable for support of the proposed Public Works Facility. However some soil corrections will be required. Soil corrections will include removing the vegetation, topsoil, and soft soil encountered within the proposed building pad areas, pavement areas and utility trenches. The following sections provide general recommendations for site development. 4.3 Mass Grading Recommendations Excavation We recommend that all vegetation, topsoil, organic soils and any other soft or loose soil be removed from the proposed building and oversize area. The following table indicates the anticipated excavation depths at the boring locations. Excavation depths may vary and could be deeper. Table 2. Anticipated Excavation Depths Boring Approximate Anticipated Anticipated Anticipated Number Surface Excavation Excavation Groundwater Elevation (feet) Depth (feet)* Elevation (feet)* Elevation (feet)* SBA 1006 11/2 to 7 10041/2 to 999 10011/2 SB -2 1001 11/2 9991/2 982 * Excavation depths and elevation were rounded to the nearest 1/2 foot. Fill required to attain site grades and may consist of any debris -free, non - organic mineral soil. Soils identified as poorly graded sand with silt (SP -SM), sandy lean clay, and silty clay (CL) and are generally suitable for use or re -use as fill or backfill provided it is free of organic material or other deleterious material. Some moisture conditioning (drying) of these soils will likely be required to meet the recommended compaction levels. Organic soils, including soils that are black in color, peat, organic silt, organic clay and topsoil removed during soil corrections are not suitable for re -use as fill or backfill. Backfilling We recommend that backfill placed with the proposed building area be compacted to a minimum of 98 percent of its standard Proctor density, (ASTM D 698). We recommend that backfill placed to attain general site grades be compacted to a minimum of 95 percent of its standard Proctor density, except the upper 3 feet of pavement areas, where the compaction level should be increased to a minimum of 100 percent. Fill should be placed within 3 percentage points above and 1 percentage point below its optimum moisture content as determined by the standard Proctor. All fill should be placed in thin lifts and be compacted with a large self- propelled vibratory compactor operating in vibratory mode. Foundations We recommend the perimeter footings bear a minimum of 42 inches below the exterior grade for frost protection. Interior footings may be placed immediately below the slab provided construction does not occur during below freezing weather conditions. Foundation elements in unheated areas should bear at least 5 feet below exterior grade for frost protection. We anticipate the foundations and floor slabs will bear on compacted engineered fill or native clayey soils. With the building pad(s) prepared as recommended it is our opinion the footings can be designed for a net allowable bearing pressure up to 3,000 psf. 4.4 Dewatering Groundwater was encountered in the soil borings at depths ranging from about 4 1/2 to 19 feet below the ground surface. Groundwater appears to be associated with sand seams within the native soils. We do not anticipate that dewatering will be required. We anticipate that groundwater, if encountered, could be controlled with sumps and pumps. 4.5 Interior Slabs The anticipated floor subgrade is granular fill over compacted clay fill or native clay soils. It is our opinion a modulus of subgrade reaction, k, of 200 pounds per square inch of deflection (psi) may be used to design the floor. If floor coverings or coatings less permeable than the concrete slab will be used, we recommend that a vapor retarder or vapor barrier be placed immediately beneath the slab. Some contractors prefer to bury the vapor barrier or vapor retarder beneath a layer of sand to reduce curling and shrinkage, but this practice often traps water between the slab and vapor retarder or barrier. Regardless of where the vapor retarder or vapor barrier is placed, we recommend consulting the floor covering manufacturer regarding the appropriate type, use and installation of the vapor retarder or vapor barrier to preserve the warranty. 4.6 Below Grade Walls Based on the assumed construction as described in Section 4.1 above, we do not anticipate construction of any below grade walls. Recommendations for below grade wall design can be provided if required or requested. 4.7 Exterior Slabs Exterior slabs will likely be underlain by clayey soils (silty clay or sandy lean clay) which are considered highly frost susceptible. If these soils become saturated and freeze, significant heave may occur. This heave can be a nuisance in front of doors and at other critical grade areas. One way to help reduce the potential for heaving is to remove the frost - susceptible soils below the slabs down to bottom of footing grades, and replace them with non - frost - susceptible backfill consisting of sand having less than 5 percent of the particles by weight passing the number 200 sieve. If this approach is used and the excavation bottoms terminate in non -free draining granular soil we recommend a drain file be installed along the bottom outer edges of the excavation to collect and remove any water that may accumulate within the sand. The bottom of the excavation should be graded away from the building. If the banks of the excavations to remove the frost - susceptible soils are not sloped, abrupt transitions between the frost - susceptible and non - frost - susceptible backfill will exist along which unfavorable amounts of differential heaving may occur. Such transitions could exist between exterior slabs and sidewalks, between exterior slabs and pavements and along the slabs themselves if the excavations are confined to only the building entrances. To address this issue we recommend sloping the excavations to remove frost - susceptible soils at a minimum 3:1 (horizontal: vertical) gradient. An alternative method of reducing frost heave is to place a minimum of 2 inches of extruded polystyrene foam insulation beneath the slabs and extending it about 4 feet beyond the slabs. The insulation will reduce frost penetration into the underlying soil and reduce heave. Six to 12 inches of granular soil is typically placed over the insulation to protect it during construction. Another alternative for reducing frost heave is to support the slabs on frost depth footings. A void space of at least 4 inches should be provided between the slab and the underlying soil to allow the soil to heave without affecting the slabs. 4.8 Site Grading and Drainage We recommend the site be graded to provide positive run -off away from the proposed buildings. We recommend landscaped areas be sloped a minimum of 6 inches within 10 feet of the building and slabs be sloped a minimum of 2 inches. In addition we recommend downspouts with long splash blocks or extensions for each house. 4.9 Utilities We anticipate that the utilities will be supported on the native clays or compacted engineered fill following soil corrections. We recommend removing all organic soils, soft or other unsuitable soil, if any, beneath utilities prior to placement. We recommend bedding material be thoroughly compacted around the pipes. We recommend that fill and backfill placed in the trench above the pipes be compacted in accordance with the "Backfilling" paragraph within Section 4.3 above. In summary we recommend a minimum of 95 percent beneath slabs and pavements, the exception being within 3 feet of the proposed pavement subgrade, where 100 percent of standard Proctor density is required. In landscaped areas we recommend a minimum compaction of 90 percent. 4.10 Pavements We were not provided any information regarding the vehicle types or the volume of vehicles that will use the facility. The following paragraphs provide general pavement recommendations. Specific pavement recommendations can be provided once the traffic volumes have been determioned. We recommend removing all vegetation, topsoil, or other unsuitable materials from within 3 feet of the pavement subgrade elevation. Backfill, if needed, to attain pavement subgrade elevation can consist of any mineral soil provided it is free of organic material or other deleterious materials. We recommend compacting the backfill at moisture contents within a range of 1 percentage point below and 3 percentage points above its optimum moisture content. The upper 3 feet of fill and backfill should be compacted to a minimum of 100 percent of its standard Proctor maximum dry density. Prior to placing the aggregate base (Class 5) we recommend proof rolling the pavement subgrade to identify soft, weak, loose or unstable areas that may require additional subcuts. We anticipate the subgrade soil will be predominantly clayey in nature (sandy lean clay, lean clay or silty clay). Because of the poor frost /drainage properties of the clay subgrade soil on the site we recommend you consider placing a minimum 1 foot thick drained sand subbase below the aggregate base course in the new pavement areas. We recommend using sand with less than 12% passing the #200 sieve, such as MN /DOT 3149.2B2. If the sand subbase is used we recommend the subbase extend beneath the curbs and to 2 feet beyond the outside edges of the curbs for frost and drainage uniformity. Sand layers outside the curbs should be capped with slow draining soil to reduce surface water infiltration. If a sand subbase is used in the pavement areas, drainpipes (finger drains) should be installed to remove infiltrating water. The finger drains should be connected to the catch basins. The slope of the bottom of the subcut should be such that water is directed to the drainage areas. The subcut bottom should not include depressions that can act as reservoirs for water collection. R -Value testing was beyond the scope of this project. The soil borings encountered predominantly of clayey soil corresponding to the ASTM classification CL. Sandy lean clay, lean clay and silty clay soils typically have R- Values ranging from 6 to 20. We recommend using an R -Value of 10 for pavement design. We recommend aggregate base meeting MN /DOT specification 3138 for Class 5 aggregate base. We recommend the aggregate base be compacted to 100 percent of its maximum standard Proctor dry density. We recommend that the bituminous wear and base courses meet the requirement of MN /DOT specification 2360. We recommend the bituminous pavements be compacted to at least 92% of the maximum theoretical density. We recommend specifying concrete that has a minimum 28 day compressive strength of 4,000 psi. We recommend specifying 5 to 8 percent entrained air for exposed concrete to provide resistance to freeze -thaw deterioration. We recommend slump, air content and compressive strength test of Portland cement concrete. 5.0 CONSTRUCTION CONSIDERATIONS 5.1 Excavation The borings indicated that at the anticipated excavation depths the soils in the sidewalls of the excavations will be primarily Type B soil under Department of Labor Occupational Safety and Health Administration (OSHA) guidelines. Temporary excavations in Type B soils should be constructed at a minimum of 1 foot horizontal to every 1 foot vertical within excavations. 5.2 Observations A geotechnical engineer should observe the excavation subgrade to evaluate if the subgrade soils are similar to those encountered in the borings and adequate to support the proposed construction. 5.3 Backfill and Fills Site soils that will be excavated and reused as backfill and fill appear to be above their assumed optimum moisture content. We anticipate it will be necessary to moisture condition (dry) these soils to achieve the recommended compaction. We recommend that fill and backfill be placed in lifts not exceeding 4 to 12 inches, depending on the size of the compactor and materials used. 5.4 Testing We recommend density tests of backfill and fills placed for the new house pad. Samples of the proposed materials should be submitted to our laboratory prior to placement for evaluation of their suitability and to determine their optimum moisture content and maximum dry density (Standard Proctor). 5.5 Winter Construction If site grading and construction is anticipated to proceed during cold weather, all snow and ice should be removed from cut and fill areas prior to additional grading and placement of fill. No fill should be placed on frozen soil and no frozen soil should be used as fill or backfill. Concrete delivered to the site should meet the temperature requirements of ASTM and /or ACI. Concrete should not be placed on frozen soil. Concrete should be protected from freezing until the necessary strength is obtained. Frost should not be permitted to penetrate below the footings. 6.0 PROCEDURES 6.1 Soil Classification The drill crew chief visually and manually classified the soils encountered in the borings in general accordance with ASTM D 2488, "Description and Identification of Soils (Visual - Manual Procedure) ". Soil terminology notes are included in the Appendix. The samples were returned to our laboratory for review of the field classification by a soils engineer. Samples will be retained for a period of 30 days. 6.2 Groundwater Observations Immediately after taking the final samples in the bottom of the borings, the holes were checked for the presence of groundwater. Immediately after removing the augers from the borehole the holes were once again checked and the depth to water and cave -in depths were noted. 7.0 GENERAL 7.1 Subsurface Variations The analyses and recommendations presented in this report are based on data obtained from a limited number of soil borings. Variations can occur between and away from the borings, the nature of which may not become apparent until additional exploration work is completed or construction is conducted. A reevaluation of the recommendations in this report should be made after performing on -site observations during construction to note the characteristics of any variations. The variations may result in additional foundation costs and it is suggested that a contingency be provided for this purpose. It is recommended that we be retained to perform the observation and testing program during construction. This will allow correlation of the soil conditions encountered during construction to the soil borings and will provide continuity of professional responsibility. 7.2 Review of Design This report is based on the design of the proposed structure as related to us for preparation of this report. It is recommended that we be retained to review the geotechnical aspects of the design and specifications. With the review we will evaluate whether any changes have affected the validity of the recommendations and whether our recommendations have been correctly interpreted and implemented in the design and specifications. 7.3 Groundwater Fluctuations We made water level measurements in the borings at the times and under the conditions stated on the boring logs. The data was interpreted in the text of this report. The period of observation was relatively short and fluctuations in the groundwater level may occur due to rainfall, flooding, irrigation, spring thaw, drainage, and other seasonal and annual factors not evident at the time the observations were made. Design drawings and specifications and construction planning should recognize the possibility of fluctuations. 7.4 Use of Report This report is for the exclusive use of Wenck Associates, the City of Corcoran and their design team to use to design the proposed structure and prepare construction documents. In the absence of our written approval, we make no representation and assume no responsibility to other parties regarding this report. The data, analysis and recommendations may not be appropriate for other structures or purposes. We recommend that parties contemplating other structures or purposes contact us. 7.5 Level of Care Haugo GeoTechnical Services, LLC has used the degree of skill and care ordinarily exercised under similar circumstance by members of the profession currently practicing in this locality. No warranty expressed or implied is made. APPENDIX Boring Location Sketch Soil Boring Log SB -1 and SB -2 Descriptive Terminology r i It %w* wis II I I r`lorw � I I I2 fr-xL-�(ax NOUN I I I ry I .! a �o i Soil Boring Location Sketch Figure #: 1 Haugo GeoTechnical Services. Future Public Works Facility Drawn By: JLW 13570 Grove Drive #278 County Road 19 - South Option Date: 6/25/12 Scale: None Maple Grove, MN Corcoran, Minnesota L, J, - � I I '. 1J1jM;Iq LT— M I F I 'iw.wro�I::1 I I PUU2b:ix •,{S•Wf row p4p[!R= !H IIS I 1 I 'z'rl =' a PUM04x14w= opm — — I I �I - 14 VT[ MEW I;I%I;: ' � �GR41L R'Y:1fUL I IE I II I "- ;14011!. I � I '•� J.' 44A5 ■Il[IYa 711L" I I u[ m1r[r�urlNe yk� yi . :�auSw Y�4a.xrsf:mdldc yc I n[ tlet i I "AAlI[5 ;,C51: of IUY; AYLIdI _ •Y�:K11SffSyfUY1C KiI�IdVA :!NpL1Y I I r`lorw � I I I2 fr-xL-�(ax NOUN I I I ry I .! a �o i Soil Boring Location Sketch Figure #: 1 Haugo GeoTechnical Services. Future Public Works Facility Drawn By: JLW 13570 Grove Drive #278 County Road 19 - South Option Date: 6/25/12 Scale: None Maple Grove, MN Corcoran, Minnesota Project #: 12 -093 HGTS Pro J BORING NUMBER SB -1 - EIAJJGD Haugo GeoTechnical Services, LLC PAGE 1 OF 1 WCOTSIQUISrAL 13570 Grove Drive, #278 Maple Grove, Minnesota 55311 CLIENT Wenck Associates PROJECT NAME Roechlke Property - South Option PROJECT NUMBER 12 -093 PROJECT LOCATION Corcoran, MN DATE STARTED 6/13/12 COMPLETED 6/13/12 GROUND ELEVATION 1006 ft (MSL) HOLE SIZE 7" inches DRILLING CONTRACTOR HGTS GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auger /Split Spoon Sampler NZ AT TIME OF DRILLING 4.50 ft / Elev 1001.50 ft LOGGED BY DAB CHECKED BY JLW TAT END OF DRILLING 19.00 ft / Elev 987.00 ft NOTES Ground Surface Elevation Estimated AFTER DRILLING - -- Not Encountered at Cave -in Depth of 4 feet d ov 0 U =O 0-0 �J (� MATERIAL DESCRIPTION w Of w m aZ) < z 8 > _ wo > O O- � w 0z� O Q m0> U z w �� w Y" d ~ z a Q A SPT N VALUE A 20 40 60 80 PL MC LL � 20 40 60 80 ❑ FINES CONTENT ( %) El 20 40 60 80 Sandy Silt, slightly organic, dark brown to black, moist. (Topsoil) AU (CL -ML) Silty Clay, trace gravel, brown and grey, wet, rather soft to medium. (Glacial Till) SS 2 3 -3 -4 (7) 1 1/4 Waterbearing sand seam noted at 5 feet. VSS 3 -2 -2 5 3 (4) SS 3 -4-4 4 (8) (CL) Sandy Lean Clay, trace to with gravel, brown with rust stains, 10 wet, rather stiff to stiff. (Glacial Till) 4 -5 -4 (9) 13/4 SS 5 2 ........ SS 6 6 -6 -7 (13) 15 SS 4 -5 -5 7 (10) (SP -SM) Poorly Graded Sand with Silt and Gravel, fine to medium 2011, 1, grained, brown, wet, medium dense. (Outwash) TSS 5 -8 -6 8 (14) Bottom of borehole at 21.0 feet. BORING NUMBER SB -2 - EIAJJGD Haugo GeoTechnical Services, LLC PAGE 1 OF 1 WCOTSIQUISrAL 13570 Grove Drive, #278 Maple Grove, Minnesota 55311 CLIENT Wenck Associates PROJECT NAME Roechlke Property - South Option PROJECT NUMBER 12 -093 PROJECT LOCATION Corcoran, MN DATE STARTED 6/13/12 COMPLETED 6/13/12 GROUND ELEVATION 1001 ft (MSL) HOLE SIZE 7" inches DRILLING CONTRACTOR HGTS GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auger /Split Spoon Sampler AT TIME OF DRILLING 9.50 ft / Elev 991.50 ft LOGGED BY DAB CHECKED BY JLW AT END OF DRILLING - -- Not Encountered NOTES Ground Surface Elevation Estimated AFTER DRILLING - -- Not Encountered at Cave -in Depth of 3 112 feet d ov 0 U =O 0-0 �J (� MATERIAL DESCRIPTION w Of w m aZ) < z 8 > _ wo > O O- � w 0z� O Q m0> U z w �� w Y" d ~ z a Q A SPT N VALUE A 20 40 60 80 PL MC LL � 20 40 60 80 ❑ FINES CONTENT ( %) El 20 40 60 80 Sandy Silt, slightly organic, dark brown to black, moist. (Topsoil) AU 9 (CL -ML) Silty Clay, trace gravel, brown and grey, moist, rather stiff. (Glacial Till) SS 10 4 -4 -5 (9) 1 1/4 ..... 5 1 1/2 SS 11 3 -4 -5 (9) 2 (CL) Sandy Lean Clay, trace to with gravel, brown with rust stains, wet, rather stiff to stiff. (Glacial Till) 1 2 12 (13) (13) Sand and Gravel layer at 8 feet. 17 TSS 13 10 4 -7 -6 (13) 21/4 2 SS 14 4 -5 -5 (10) 15 21/4 SS 15 6 -5 -6 (11) 20 21/2 SS 16 5 -6 -6 (12) Bottom of borehole at 21.0 feet. Descriptive Terminology of Soil Standard D 2487 - 00 uf�� Classification of Soils for Engineering Purposes (Unified Soil Classification System) Criteria for Assigning Group Symbols and Soils Classification Group Cobbles Group Names Using Laboratory Tests Laboratory Tests Symbol! Group Name' n `o Gravels Clean Gravels C > 4 and 1 � Cf : 3 c GW Well - graded gravel o m y c m More than 5051, of coarse fraction 5 = ;, or less fines ° CV < 4 and /or 1 > C > 3 c GP Poorly graded gravel Gravels with Fines Fines classify as ML or MH GM Silly gravel d retained on Fines classify as CL or CH GC Clayey gravel''° c - o No 4 sieve More than 12 °t lines ` o, v, N Sands Clean Sands Cv 2 6 and 1 < C < 3 c sW Well- graded sand' E Z 50% or more of 5 °,< or less fines C.< 6 and/or t > C 3 c c > SP Poorly graded sand 0 o coarse fraction passes Sands with Fines Fines classify as ML or MH SM Silty sand Fines classify as CL or CH Sc Clayey sand',' E No 4 sieve Mcre than 12°,1, ' L N — Silts and Clays Inorganic PI > 7 and plots on or above 'A' line I CL Lean clay ' PI < 4 or plots below -A line' ML - Sill, a o m m Liquid hrnd Organic g Liquid limit - oven dried < 0 75 OL Organic clay* .0 M S? less than 50 c o Liquid limit - not dried OL Organic silt ' T A o ° o, E Silts and clays Inorganic PI plots on or above -A- line CH Fat clay ' PI plots below -A- line MH Elastic sill o z° Liquid limit ii o 50 or more Organic Liquid limit - oven dried < 0 7g OH Organic clay MH or OH Liquid limit - not dried OH Organic silt ' Highly Organic Soils Primarily organic matter dark in color and organic odor PT Peat Based on the material passrg the 3 -in � 75ctm i sieve b If field sample contained .obbies or boulders. or Dorn add will, cooties or boulders or both to group name c C DkI D,,, C, = i0X - D.,, x D. d If sou contains ki 5% sand and w ar sand to group name e Graveis with 5 to 12% fines requre dual symbols GVXGM weu- graded gravel wnn sat GW -GC weu - graded gravel w4h clav GP -GM poorly graded gravel with sin GP-GC poorly, graded gravel with clay f It fines classify as CL-ML jse dual symbol GC -GM or SC SM g Iffinesareorcanic ado with organic fines iogfouprame h If soil contains a 15% gravel add with graver to group name i Sands wen 5 to 724A fines require duai symbots SW SM wel- raoea sand with sin SW-SC well-graded sano wnn clay SP -SM poorly graded said with Sit! SP SC poorly gtaffec sand wnn c:ay I If Allerberg limns plot in hatched area sod is a CL -ML silly cuay I, If soil contains 1 C to 259k 0-s No 20G add wnn sand' or -with graver whichever is predominant I Ifsaicontains230°b Durs No 200 predominantly send add'sanoy togroupname in If soil CortrarnQ30 %Plus No 200predommanftvgravei add gravely togroupname n PI 2 4 and plots on or above ' A- line o PI < 4 or plots below A' line p PI plots on or above A line q PI p,G :s be,L r A ne 60 50 R- 40 X at 30 U 20 rC CL 10 7 4 0 0 10 16 20 30 40 50 60 70 80 90 100 110 Boulders Liquid Limit (LL) Cobbles 3- to 12' Laboratory Tests i i Dry density pcf OC Organic content % WD Wet density pcf S Percent of saturation Sc MC Natural moisture content % SG Specific gravity LL LigrLlid limit. % i PL Plastic limit % 0 Angle of internal fricDon PI Plasticity index 1. qu Unconfined compressive strength. psi P200 ',< passing 200 sieve qp Pocket penetrometer strength tst 01 *L0,1 MH or OH 10 16 20 30 40 50 60 70 80 90 100 110 Particle Size Identification Boulders Liquid Limit (LL) Cobbles 3- to 12' Laboratory Tests DD Dry density pcf OC Organic content % WD Wet density pcf S Percent of saturation Sc MC Natural moisture content % SG Specific gravity LL LigrLlid limit. % C Cohesion psf PL Plastic limit % 0 Angle of internal fricDon PI Plasticity index 1. qu Unconfined compressive strength. psi P200 ',< passing 200 sieve qp Pocket penetrometer strength tst Particle Size Identification Boulders over 12" Cobbles 3- to 12' Grave! Medium Coarse 314 to 3- Flne No 4 to 3/4' Sand Very stiff Coarse No 4 to No 10 Medium No 10 to No 40 Fine No 40 to No 200 Silt < No. 200. PI < 4 or below 'A- line Clay < No 200 PI Z 4 and on or above'A' line Relative Density of Cohesionless Soils Very loose 0 to 4 BPF Loose 5 to 10 BPF Medium dense 11 to 30 BPF Dense 31 to 50 BPF Very dense over 50 BPF Consistency of Cohesive Soils Very soft 0 to 1 BPF Soft _ 2 to 3 BPF Rather soft .. _ . 4 to 5 BPF Medium 6 to 8 BPF Rather stiff 9 to 12 BPF S11H 13 to 16 BPF Very stiff 17 to 30 BPF Hard over 30 BPF Drilling Notes Standard penetration test borings were advanced by 3 114' or 6 1/4' ID hollow -stem augers unless noted otherwise Jetting water was used to clean out auger prior to sampling only where indicated on logs Standard penetration test borings are designated by the prefix -ST' (Split Tube) All samples were taken with the standard 2' OD split -tube sampler except where noted Power auger borings were advanced by 4 or 6' diameter continuous- flight solid -stem augers Sod classifications and strata depths were in- ferred from disturbed samples augered to the surface and are. therefore somewhat approximate Power auger borings are designated by the prefix -8 - Hand auger borings were advanced manually with a 1 112' or 3 1/4' diameter auger and were limited to the depth from wh ch the auger could be manually withdrawn Hand auger borings are indicated by the prefix H- BPF: Numbers indicate blows per foot recorded in standard penetration test. also known as 'N- value The sampler was set 6' into undisturbed soil below the hollow -stem auger Driving resistances were then counted for second and third 6- increments and added to get BPF Where they differed significantly they are reported in the following form 20 2 for the second and ;hard 6 increments respectively WH: WH indicates the sampler penetrated soil under weight of hammer and rods alone driving not required WR: WR indicates the sampler penetrated soil under weight of rods alone hammer weight and driving not required TW indicates thin- walled (undisturbed) tube sample Note. All tests were run In general accordance with applicable ASTM standards RE, 7Vo Appendix B Fire Suppression Memo Oertel Architects AAN 4CTIH-ITECTS TO: Daniel Donahue, City of Corcoran Kent Torve, Wenck Associates FROM: Andrew Cooper, Oertel Architects RE: Fire Suppression Tank Size July 12, 2012 Dear Mr. Donahue and Mr. Torve: Below is an email from Rob Lowe, a mechanical engineer from Paulson and Clark Engineering who we have worked with on many occasions on public works facility projects. Rob was also the engineer for the Otsego Public Works Facility, which also needed to utilize a storage tank for fire suppression purposes. In his email, Rob states: The calculated maximum domestic water flow demand is 85 GPM. The calculated building fire sprinkler flow is 550 GPM, which includes the 250 GPM hose flow requirement. Site hydrant layout is dictated by NFPA, but it is the fire official who determines how many hydrants are required to flow simultaneously and what their flow classification is. Typically for these types of facilities the hydrants are class A (1000 GPM) and a minimum of two hydrants are required to flow simultaneously. Given the above, the total site maximum flow requirement would be 2485 GPM. Typically, a water flow of a sprinkler system must be designed for the whole site flow for a duration of 30 minutes. Per NFPA there are reductions allowed for certain design perameters to get the size of the tank to either a 60,000 gallon size, or a 45,000 gallon size. In either case, the Authority Having Jurisdiction is the party that determines the final tank size. Additional considerations for the tank then become whether the tank is inside a building or outside, underground or aboveground, and in outside and above ground how is it insulated, and if any wells have a minimum 15 year history. Please include this memo as an attachment to the final report, and feel free to contact me if there are any questions. Thank you. Sincerely Andrew Cooper - Oertel Architects Appendix C Architect RFP 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general .ci.corcoran.mn.us / Web Site - www.ci.corcoran.mmus RFP for Public Works Facility Architectural Services 1. Introduction The City of Corcoran is seeking proposals from qualified architectural firms to provide professional services relating to the design and construction assistance of a new Public Works facility. The building schematic is attached and was determined through a pre - design effort by Oertel Architects. The site is located on CR 19 in northwest Corcoran, south off CR 10 and commonly known as the Roehlke property. The project is contingent on sale of the property to the City. The successful firm will be expected to meet with City staff and review the design schematic, prepare construction documents, specifications, and follow through the bidding process with RFIs to project completion, including the warranty period. The City anticipates hiring an independent Construction Manager to conduct periodic cost estimates and assist in coordination and oversight of design and construction activities to control cost and value engineer the facility. Page 1 of 5 2. Scope of Services Architectural services to provide an operational facility on "Day One" shall include, but not be limited to: A. Schematic Design Review. 1. Meet with City Public Works and staff to review the design schematic 2. Create a second elevation design of rural character for Council consideration 3. Discuss with staff east /west orientation or north /south 4. Present to Council for guidance on design style 5. Respond to questions from Construction Manager to allow for Schematic Design Cost Estimate (using both existing elevation drawings and second rural drawings B. Design Development, Bidding and Construction Documents — Prepare documents including: 1. Architectural 2. Structural 3. Civil and stormwater 4. Water -- Identify the well location, hydrants, and fire suppression system 5. Plumbing and identify septic site and plumbing 6. Permit fees will be paid for by City (watershed, building permit, etc.) C. The architect will investigate energy rebate programs. 1. Meet regularly with City staff. D. Contract Documents 1. Prepare project manuals and bid specifications for all site work, building construction and interiors for use by Construction Manager. E. Bidding 1. Review the Construction Managers bid summary and advise and Page 2 of 5 assist CM as needed on modifications to the various bids. F. Construction Observation 1. Construction observation will be conducted by the Construction Manager. G. Warranty Period 1. Architect shall answer questions from City or CM regarding enforcement of warranties. H. The architect will be responsible for ensuring that all applicable Federal, State, and local codes and regulations related to the facility design are met. 3. Instructions to Proposers: A. Three copies of the letter proposal must be received by 1:00 p.m. on Wednesday August 8th, 2012. Council will meet on Thursday the 9th and is expected to select a firm. Maximum length (without resumes) is 5 pages. B. An electronic proposal is acceptable in pdf format, or for hard copy the outside of the envelope shall be clearly marked: "PROPOSAL FOR ARCHITECTURAL SERVICES CITY OF CORCORAN PUBLIC WORKS" C. Questions regarding this Request for Proposal, or regarding submitted proposals, should be directed to Dan Donahue, City Administrator, 763.420.2288. Page 3 of 5 4. Content of Proposals The following content will be evaluated and proposals shall be arranged in the following order and be organized for ease of understanding: A. Cover sheet with organization name and contact information. B. Introduction: Prepare an executive summary stating your understanding of the project and why your firm should be chosen and any general information. C. Project Team: The proposal should clearly outline the background and experience of the firm in Minnesota and the project team members who will be involved in the project. No. change in personnel assigned to the project will be permitted without prior approval of the City. D. Identify who will perform the mechanical, electrical, civil, and structural design components and how these will be integrated. E. State when the team members will be available to begin work on this project. F. Anticipated Timetable: Provide an expected schedule with timetable until bid opening for the project. G. Deviations: List any deviations from this RFP. H. Architect Cost and Payments: A fixed fee for Architectural Services should be provided. The fees are typically a percent of construction, and if this approach is used the Council has projected a budget of $2.5M to $2.75M. Alternate fee structures could be submitted. I. The fixed fee includes all civil, site work, HVAC, electrical, etc. for an operational facility on "Day I". This cost shall also include Architect's effort on answering RFIs, miscellaneous construction services, site visits, etc. J. Fixed Fee Exclusions: Permit costs, County Road 19 turn lane surveying and design, septic design, and potable well installation and construction. Location of septic and well to comply with setbacks is responsibility of Architect under site civil task. K. Payment will initially be by monthly fees incurred, up to a maximum of 90% of the fixed fee at bid opening. The remaining amount will be paid at 5% on move in date, and 5% on final Owner acceptance of the project. L. The total fee shall include all personnel and site visits as required and will also include all other related reimbursements including but not limited to: travel, meals, phone, fax Page 4 of 5 and printing. Printing bid documents is the responsibility of the Construction Manager. Architect shall provide electronic documents for their use in typical format. 5. Terms A. Work performed and plans produced shall comply with all state, federal and local laws, including but not limited to those related to building codes, environmental, statutory, legal process, OSHA, etc. B. Indemnification: Architect will provide professional insurance consistent with City requirements and take all precautions to protect the public against injury. Architect shall agree to indemnify, release and hold the City and its agents harmless from any and all claims or lawsuits that may arise from negligent acts, errors and omissions of the architect, subcontractors and/or its employees. Page 5 of 5 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general .ci.corcoran.mn.us / Web Site - www.ci.corcoran.mmus RFP for Architectural Services Public Works Facility 1. Introduction The City of Corcoran is seeking proposals from qualified architectural firms to provide professional services relating to the design and construction assistance of a new Public Works facility. The building schematic is attached and was determined through a pre - design effort by Oertel Architects. The site is located on CR 19 in northwest Corcoran, south off CR 10 and commonly known as the Roehlke property. The project is contingent on sale of the property to the City. The successful firm will be expected to meet with City staff and review the design schematic, prepare construction documents, specifications, and follow through the bidding process with RFIs to project completion, including the warranty period. The City anticipates hiring an independent Construction Manager to conduct periodic cost estimates and assist in coordination and oversight of construction activities and construction related issues. 2. Scope of Services Architectural services to provide an operational facility on "day one" shall include, but not be limited to: A. Schematic Design Review 1. Meet with City Public Works and staff to review the design schematic, 2. Answer questions from Construction Manager to allow for initial cost estimate. B. Design Development 1. Prepare design development, civil, utility, stormwater and building construction drawings, and contract documents based on the approved schematic design. 2. Meet regularly with City staff. C. Contract Documents 1. Prepare project manuals and bid specifications for all site work, building construction and interiors. D. Bidding 1. Review the Construction Managers bid summary and advise as needed on modifications to the various bids. E. Construction Observation 1. Construction observation will be conducted by the Construction Manager. F. Warranty Period 1. Architect shall answer questions regarding enforcement of warranties. G. The architect will be responsible for ensuring that all applicable Federal, State, and local codes and regulations related to the facility design are met. 3. Instructions to Proposers 1. Three copies of the letter proposal must be received by 10:00 a.m.Wednesday, August 8, 2012. Council will meet on Thursday, August 9, and is expected to award the contract. Maximum length (without resumes) is 5 pages. 2. An electronic proposal is acceptable in PDF format. If a hard copy is submitted, the outside of the envelope shall be clearly marked: "PROPOSAL FOR ARCHITECTURAL SERVICES, CITY OF CORCORAN PUBLIC WORKS." 3. Questions regarding this Request for Proposal, or regarding submitted proposals, should be directed to Dan Donahue, City Administrator, at 763.420.2288. 4. Content of Proposals The following content will be evaluated and proposals shall be arranged in the following order and be organized for ease of understanding. A. Cover sheet with organization name and contact information. B. Introduction Prepare an executive summary stating your understanding of the project, why your firm should be chosen, and any general information. C. Project Team 1. The proposal should clearly outline the background and experience of the firm in Minnesota and the project team members who will be involved in the project. No change in personnel assigned to the project will be permitted without prior approval of the City. 2. Identify who will perform the architectural, mechanical, electrical, civil, and structural design components and how these will be integrated. 3. State when the team members will be available to begin work on this project. D. Anticipated Timetable: 1. Provide an expected schedule with timetable until bid opening for the project. E. Deviations 1. List any deviations from this REP. F. Architect Cost and Payments 1. A fixed fee for Architectural Services should be given. The fees should be based on the projected budget of $2.5M to $2.75M project that includes civil, site work, septic, well, and facility. This cost is consistent with the design schematic, therefore it is expected the Architect can provide this "Not to Exceed ", fixed cost. 2. This cost shall also include Architects effort on answering RFIs, miscellaneous construction services, site visits, etc. 3. Payment will initially be by monthly fees incurred, up to a maximum of 90% of the fixed fee at bid opening. The remaining 10% will be paid upon Owner acceptance of the project. 4. The total fee shall be all- inclusive and include all personnel and site visits as required. It is assumed the fee will also include all other related reimbursements including but not limited to: travel, meals, phone, fax and printing up to bid documents, which will be competitively bid out. 5. Terms A. Legal Compliance: Work performed and plans produced shall comply with all state, federal and local laws, including but not limited to those related to building, environmental, statutory, legal process, OSHA, etc. B. Acceptance of Proposal: The City reserves the right to reject any and all proposals and to waive informalities, if, at its discretion, the interests of the City will be best served thereby. C. Validity of Proposals: Proposals must be valid for at least 60 days. D. Insurance: The Contract shall be effective only upon approval by the County Board of Commissioners of acceptable evidence of the insurance required below, issued by insurers admitted within the State of Minnesota. Such insurance shall be in force on the date of execution of this Contract and shall remain continuously in force for the duration of the Contract. Architect shall provide evidence of workers' compensation insurance covering its employees, and evidence of general liability insurance naming the Board, its officers and employees as additional insureds under the policy, as follows: 1. Workers' Compensation insurance that meets the statutory obligations. 2. Commercial General Liability insurance with limits of at least $1,000,000 general aggregate, $1,000,000 products - completed operations, $1,000,000 personal and advertising injury, $1,000,000 each occurrence, $50,000 fire damage and $5,000 medical expense any one person. The policy shall be on an occurrence basis, shall include contractual liability coverage and the Board shall be named an additional insured. This coverage shall be maintained for two years after final completion and acceptance of the Project by the Board. E. Indemnification: Architect will take all precautions to protect the public against injury, and shall agree to indemnify, release and hold the Board harmless from any and all claims or lawsuits that may arise from negligent acts, errors and omissions of the architect and/or its employees. F. Independent Contractor: Nothing in the contract award shall create an mployee /employer relationship between the county and the architect. It is understood that the architect will be an independent contractor and not the county's employee. G. Assignability: Vendor shall not assign any interest in the contract and shall not transfer any interest in the same, whether by assignment or invitation, without the prior written approval of the Board provided, however, that claims for money due or to become due to the Vendor may be assigned to a bank, trust company or other financial institution, or to a Trustee in Bankruptcy without such approval. Notice of such assignment or transfer shall be furnished to the Board. H. Nondiscrimination: Vendor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, sex, national origin, sexual preference, disability, age, marital status or status with regard to public assistance or as veteran. I. Payment: Payments shall only be made in accordance with the agreed upon Contract. No reimbursements will be made for any expenses incurred by the architect except for expenses specifically described in the Contract. No payment will be made for any incomplete, inaccurate, or defective work until same has been satisfactorily remedied at no additional cost to the board. All work performed and all related documentation records, etc., shall become property of Waseca County. Figures Site Schematics (Oertel Architects) r A m m m z D m D 0 S Z O 0 0 z c� rn z F E CIO U w cr- U Q ti w z R IF R imp * 4 r. d r i o co r II ! !� CIO z O z w D w U Q O Q z i I 0 SEP SE KC FABT ROM WETL= ------ ------ ------ ------ ------ ------ ------ LL. 1 1 I I� I SITF SF(',[ IRF FFN(.F W/ GATE INITIAL PHASE I SALT BUILDING LOCATION - RELOCATE W/ BUILDING EXPANSION N S Z q Z D cn m V D T p 7v SUPERVISION AND THAT I AM n CITY OF CORCORAN PROJECT NUMBER: A DULY REGISTERED ARCHITECT CIO z O z w D w U Q O Q z i I 0 SEP SE KC FABT ROM WETL= ------ ------ ------ ------ ------ ------ ------ LL. 1 1 I I� I SITF SF(',[ IRF FFN(.F W/ GATE INITIAL PHASE I SALT BUILDING LOCATION - RELOCATE W/ BUILDING EXPANSION i m % 90 *r -0 %k ft- OERTEL ARCHITECTS, LTD 1795 Saint Clair Avenue St. Paul, Minnesota 55105 phone: (651) 696 -5186 www.oertelarchitects.com I HEREBY CERTIFY THAT THIS PROJECT NAME: cn DOCUMENT WAS PREPARED ° BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM CITY OF CORCORAN PROJECT NUMBER: A DULY REGISTERED ARCHITECT 12 -11 PUBLIC WORKS FACILITY DATE OF ISSUE: SPRING /SUMMER 2012 AND SITE STUDY DRAWN BY: SIGNATURE DATE ANC CORCORAN, MN CHECKED BY: REGISTRATION JLO, ANC i m % 90 *r -0 %k ft- OERTEL ARCHITECTS, LTD 1795 Saint Clair Avenue St. Paul, Minnesota 55105 phone: (651) 696 -5186 www.oertelarchitects.com r O O D 0 N 2 m Z 0 0 v 0 z a rn r— D z 1� �1 7d 1 Cp CID CXD pt%w# f� z 0 z w O U Q O IL _ SEP SETBACK FROM - WETLAND - 506' -8" IDEAL PARCEL DEPTH 100' -0" � m z r� z m T� V D BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM n CITY OF CORCORAN PROJECT NUMBER; A DULY REGISTERED ARCHITECT f� z 0 z w O U Q O IL _ SEP SETBACK FROM - WETLAND - 506' -8" IDEAL PARCEL DEPTH 100' -0" � I HEREBY CERTIFY THAT THIS PROJECT NAME: DOCUMENT WAS PREPARED ° BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM CITY OF CORCORAN PROJECT NUMBER; A DULY REGISTERED ARCHITECT 12 -11 PUBLIC WORKS FACILITY DATE OF ISSUE: SPRING /SUMMER 2012 AND SITE STUDY DRAWN BY: SIGNATURE DATE ANC CO RCO RAN, MN CHECKED BY: REGISTRATION JLO, ANC 1 OERTEL ARCHITECTS. LTD 1795 Saint Clair Avenue St. Paul, Minnesota 55105 phone: (651) 696 -5186 www.oertelarchitects.com Appendix A Geotechnical Borings Report (Haugo GeoTechnical Services) r 130 July 5, 2012 Mr. Kent Torve, P.E. Wenck Associates, Inc. 1800 Pioneer Creek Ctr., P.O. Box 249 Maple Plain, MN 55359 Re: Preliminary Geotechnical Exploration Report Proposed Public Works Facility Roehlke Property - South Option Corcoran, Minnesota Dear Mr. Torve: HGTS Project Number: 12-093 We have completed the preliminary geotechnical exploration report for the proposed public works facility along County Road 19 in Corcoran, Minnesota. The purpose of this preliminary geotechnical exploration was to characterize subsurface soil and ground water conditions and provide preliminary recommendations for site grading for the proposed public works facility. In general the soil borings encountered about 18 inches of topsoil overlying native clayey soils to the termination depths of the borings. The soils are generally suitable for construction of the proposed public works facility. Specific details regarding our procedures, results and recommendations follow in the attached preliminary geotechnical exploration report. Our services were performed in accordance with Haugo GeoTechnical Services LLC proposal 12 -093, which was dated April 18, 2012. Thank you for the opportunity to assist you on this project. If you have any questions or need additional information please contact Paul Gionfriddo at 763 - 954 -1101 or Joe Westphal at 612- 2694027. Sincerely, Haugo GeoTechnical Services, LLC. 44 Paul S. Gionfriddo P.E. Joe Westphal, P.E. Consulting Engineer Project Engineer 1 3 -5 -713 G rain VIE DRWE 127'3' MAPLE GRMVIE, M N 553 1 1 PRELIMINARY GEOTECHNICAL EXPLORATION REPORT PROJECT: Proposed Public Works Facility Roehlke Property - South Option Corcoran, Minnesota PREPARED FOR: Mr. Kent Torve, P.E. Wenck Associates, Inc. 1800 Pioneer Creek Ctr., P.O. Box 249 Maple Plain, MN 55359 PREPARED BY: Haugo GeoTechnical Services 13570 Grove Drive #278 Maple Grove, MN 55311 Haugo GeoTechnical Services Project: 12 -093 July 5, 2012 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 44 Paul Gionfriddo, P.E. Consulting Engineer License Number 23093 July 5, 2012 L tS TONAL _ : PFO�NEEa ••• Vift 04 r'F 10k VOiSa6A0 1.0 INTRODUCTION 1.1 Project description The City of Corcoran is proposing to construct a new public works facility which will include an approximate 37,000 square foot garage with an attached 4,000 square foot office, exterior storage tanks and associated parking lots and drive lanes. The City of Corcoran selected two potential locations for the new facility and retained Wenck Associates Inc. (Wenck) to evaluate the two potential sites. The two potential sites were described as Roehlke North Option and Roehlke South Option. Wenck in turn retained Haugo GeoTechnical Services to perform a preliminary geotechnical exploration to evaluate the suitability of site soil conditions to support the anticipated public works facility and provide preliminary recommendation for site development. This report presents the results of soil borings completed on the Roehlke South Option site. 1.2 Purpose The purpose of this geotechnical exploration was to characterize subsurface soil and groundwater conditions and provide preliminary recommendations for site development. 1.3 Site Description The Roehlke South Option site (Site) is located about a third of a mile south of County Road 10 and adjacent to Country Road 19, to the east. The Site is approximately 14 acres in size. The land is currently used for agricultural purposes. The ground surface is generally flat with a downward slope from the north to the south. Ground surface elevations range from about 1011 to 999 feet Mean Sea Level (MSL) across the Site. 1.4 Scope of Services Our services were performed in accordance with Haugo GeoTechnical Services LLC proposal 12 -093, which was dated April Wh, 2012. Our scope of services was performed under the terms of our General Conditions and limited to the following tasks: • Completing two (2) standard penetration test borings to a nominal depth of 20 feet. • Visually/ manually classifying samples recovered from the soil borings. • Performing laboratory tests on selected samples. • Preparing soil boring logs describing the materials encountered and the results of groundwater level measurements. • Preparing an engineering report describing soil and groundwater conditions, and providing preliminary recommendations for site grading. 1.5 Documents Provided We were provided with a plan sheet identified as "City of Corcoran - Public Works Facility and Site Study" Sheet Option B, A0. The plan sheet showed the proposed facility, as well as proposed soil boring locations, overlain on an aerial photograph. The project is in the preliminary planning stage and specific design information, such as structural plans, specifications and drawings were not available at the time of this report. 1.6 Locations and Elevations Soil boring locations were selected and staked by Wenck Associates, Inc. based on the location of the proposed facility. Ground surface elevations at the boring locations were estimated from an aerial photograph provided on Google Earth. As such, the ground surface elevations shown on the boring logs should be considered approximate. The approximate locations of the borings are shown on the "Soil Boring Location Sketch" in the appendix. The sketch was prepared by Haugo GeoTechnical Services (HGTS) using the provided documents as a base. 2.0 FIELD PROCEDURES Two (2) standard penetration test borings were advanced on June 13th , 2012 by HGTS with a rotary drilling rig, using continuous flight augers to advance the boreholes. Representative samples were obtained from the borings, using the split - barrel sampling procedures in general accordance with ASTM Specification D -1586. In the split - barrel sampling procedure, a 2 -inch O.D. split - barrel spoon is driven into the ground with a 140 -pound hammer falling 30 inches. The number of blows required to drive the sampling spoon the last 12 inches of an 18 -inch penetration is recorded as the standard penetration resistance value, or "N" value. The results of the standard penetration tests are indicated on the boring log. The samples were sealed in containers and provided to HGTS for testing and soil classification. A field log of each boring was prepared by the HGTS drill crew. The logs contained visual classifications of the soil materials encountered during drilling, as well as the driller's interpretation of the subsurface conditions between samples and water observation notes. The final boring logs included with this report represent an interpretation of the field logs and include modifications based on visual /manual method observation of the samples. The soil boring logs, general terminology for soil description and identification, and classification of soils for engineering purposes are also included in the appendix. The soil boring logs identify and describe the materials encountered, the relative density or consistency based on the Standard Penetration resistance (N- value, "blows per foot ") and groundwater observations. The strata changes were inferred from the changes in the samples and auger cuttings. The depths shown as changes between strata are only approximate. The changes are likely transitions, variations can occur beyond the location of the boring. 3.0 RESULTS 3.1 Soil Conditions The soil borings encountered 18 inches of sandy silt topsoil at the surface, which was dark brown to black in color and judged to be slightly organic. The topsoil was underlain by native silty clay to a depth of 7 to 9 feet below the ground surface. Beneath the silty clay the borings encountered native sandy lean clay. Soil borings SB -2 terminated in the sandy lean clay soils at a depth of about 21 feet below the ground surface. Soil boring SB -1 terminated in a layer of native poorly graded sand with silt at a depth of about 21 feet below the ground surface. Penetration resistance values (N- Values), shown as blows per foot (bpf) on the boring logs, within the glacial till soils ranged from 4 to 13 bpf with most of the values between 9 and 12 bpf. These values indicate that the clayey soils had a rather soft to stiff consistency but were rather stiff overall. N- Value(s) within the poorly graded sand with silt was 14 bpf indicating that the sand had a medium dense relative density. 3.2 Groundwater Groundwater was encountered in the soil borings while drilling at depths ranging from about 41/2 to 19 feet below the ground surface. The water observed in SB -1 at 8 feet and in SB -2 appears to be associated with sand seam(s) within the glacial till soil. Groundwater measurements were made as noted and shown on the boring logs. Groundwater monitoring wells or piezometers would be required to more accurately determine water levels. Seasonal and annual fluctuations in the groundwater levels should be expected. 3.3 Laboratory Tests Laboratory moisture content tests were performed on selected samples recovered from the soil borings. Laboratory test results indicated that soil moisture contents ranged from 17 to 32 percent. Laboratory test results are shown on the boring logs adjacent to the sample tested and are summarized in Table 1 below. Table 1. Summary of Laboratory Tests Boring Number Sample Number Depth (feet) Moisture Content N SB -1 S -2 21/2 32.1 SB -1 S -5 10 17.4 B -2 5 -11 5 21.5 �—�SB-2 5 -14 121/2 19.5 We also performed laboratory "pocket penetrometer' tests on selected samples recovered from the borings. The pocket penetrometer uses a calibrated spring to estimate the soils unconfined compressive strength. Pocket penetrometer results ranged 11/4 ton per square foot (tsf) to 21/2 tsf. Results are shown on the boring log adjacent to the sample tested. 3.4 OSHA Soil Classification The soil encountered in the borings consisted of cohesive soils composed of sandy lean clay and silty clay corresponding to the ASTM Classifications CL and CL -ML. The soils identified in the borings will be Type B soils under Department of Labor Occupational Safety and Health Administration (OSHA) guidelines. "(411) 1 IGIBRXNG]I[A01i Q14]kVihVAA0I -9MI G) &I 4.1 Proposed Construction The City of Corcoran (City) is proposing to construct a public works facility on the east side of County Road 19. The proposed facility will include an approximately 37,000 square foot garage with an attached 4,000 square foot office, exterior storage tanks and associated parking lots and drive lanes. We assume the proposed facility will be a slab on grade structure constructed at or near existing grades. We assume the building will likely consist of cast -in -place concrete or masonry block foundation walls supported on concrete spread footings. We further assume the above grade construction will consist of masonry walls or precast concrete wall panels, structural steel columns, steel roof trusses and metal roof decking. We also assume that new facility will be constructed at or near existing site grades. Cuts or fills necessary for construction of the proposed structure(s) are assumed to be less than three feet. Based on the assumed construction we estimate wall loadings will range from about 3 to 5 kips (3,000 to 5,000 pounds) per lineal foot and column loads less than 100 kips (100,000 pounds). Changes in the nature, design, or location of all or parts of this project may occur. The conclusions and recommendations contained in this report shall not be considered applicable to changes unless they are reviewed by the geotechnical engineer of record. HGTS will then make the necessary changes or modifications, if any, to this report in writing only. 4.2 Discussion The soil borings completed for this project encountered predominantly clayey soils that in our opinion were generally suitable for support of the proposed Public Works Facility. However some soil corrections will be required. Soil corrections will include removing the vegetation, topsoil, and soft soil encountered within the proposed building pad areas, pavement areas and utility trenches. The following sections provide general recommendations for site development. 4.3 Mass Grading Recommendations Excavation We recommend that all vegetation, topsoil, organic soils and any other soft or loose soil be removed from the proposed building and oversize area. The following table indicates the anticipated excavation depths at the boring locations. Excavation depths may vary and could be deeper. Table 2. Anticipated Excavation Depths Boring Approximate Anticipated Anticipated Anticipated Number Surface Excavation Excavation Groundwater Elevation (feet) Depth (feet)* Elevation (feet)* Elevation (feet)* SBA 1006 11/2 to 7 10041/2 to 999 10011/2 SB -2 1001 11/2 9991/2 982 * Excavation depths and elevation were rounded to the nearest 1/2 foot. Fill required to attain site grades and may consist of any debris -free, non - organic mineral soil. Soils identified as poorly graded sand with silt (SP -SM), sandy lean clay, and silty clay (CL) and are generally suitable for use or re -use as fill or backfill provided it is free of organic material or other deleterious material. Some moisture conditioning (drying) of these soils will likely be required to meet the recommended compaction levels. Organic soils, including soils that are black in color, peat, organic silt, organic clay and topsoil removed during soil corrections are not suitable for re -use as fill or backfill. Backfilling We recommend that backfill placed with the proposed building area be compacted to a minimum of 98 percent of its standard Proctor density, (ASTM D 698). We recommend that backfill placed to attain general site grades be compacted to a minimum of 95 percent of its standard Proctor density, except the upper 3 feet of pavement areas, where the compaction level should be increased to a minimum of 100 percent. Fill should be placed within 3 percentage points above and 1 percentage point below its optimum moisture content as determined by the standard Proctor. All fill should be placed in thin lifts and be compacted with a large self- propelled vibratory compactor operating in vibratory mode. Foundations We recommend the perimeter footings bear a minimum of 42 inches below the exterior grade for frost protection. Interior footings may be placed immediately below the slab provided construction does not occur during below freezing weather conditions. Foundation elements in unheated areas should bear at least 5 feet below exterior grade for frost protection. We anticipate the foundations and floor slabs will bear on compacted engineered fill or native clayey soils. With the building pad(s) prepared as recommended it is our opinion the footings can be designed for a net allowable bearing pressure up to 3,000 psf. 4.4 Dewatering Groundwater was encountered in the soil borings at depths ranging from about 4 1/2 to 19 feet below the ground surface. Groundwater appears to be associated with sand seams within the native soils. We do not anticipate that dewatering will be required. We anticipate that groundwater, if encountered, could be controlled with sumps and pumps. 4.5 Interior Slabs The anticipated floor subgrade is granular fill over compacted clay fill or native clay soils. It is our opinion a modulus of subgrade reaction, k, of 200 pounds per square inch of deflection (psi) may be used to design the floor. If floor coverings or coatings less permeable than the concrete slab will be used, we recommend that a vapor retarder or vapor barrier be placed immediately beneath the slab. Some contractors prefer to bury the vapor barrier or vapor retarder beneath a layer of sand to reduce curling and shrinkage, but this practice often traps water between the slab and vapor retarder or barrier. Regardless of where the vapor retarder or vapor barrier is placed, we recommend consulting the floor covering manufacturer regarding the appropriate type, use and installation of the vapor retarder or vapor barrier to preserve the warranty. 4.6 Below Grade Walls Based on the assumed construction as described in Section 4.1 above, we do not anticipate construction of any below grade walls. Recommendations for below grade wall design can be provided if required or requested. 4.7 Exterior Slabs Exterior slabs will likely be underlain by clayey soils (silty clay or sandy lean clay) which are considered highly frost susceptible. If these soils become saturated and freeze, significant heave may occur. This heave can be a nuisance in front of doors and at other critical grade areas. One way to help reduce the potential for heaving is to remove the frost - susceptible soils below the slabs down to bottom of footing grades, and replace them with non - frost - susceptible backfill consisting of sand having less than 5 percent of the particles by weight passing the number 200 sieve. If this approach is used and the excavation bottoms terminate in non -free draining granular soil we recommend a drain file be installed along the bottom outer edges of the excavation to collect and remove any water that may accumulate within the sand. The bottom of the excavation should be graded away from the building. If the banks of the excavations to remove the frost - susceptible soils are not sloped, abrupt transitions between the frost - susceptible and non - frost - susceptible backfill will exist along which unfavorable amounts of differential heaving may occur. Such transitions could exist between exterior slabs and sidewalks, between exterior slabs and pavements and along the slabs themselves if the excavations are confined to only the building entrances. To address this issue we recommend sloping the excavations to remove frost - susceptible soils at a minimum 3:1 (horizontal: vertical) gradient. An alternative method of reducing frost heave is to place a minimum of 2 inches of extruded polystyrene foam insulation beneath the slabs and extending it about 4 feet beyond the slabs. The insulation will reduce frost penetration into the underlying soil and reduce heave. Six to 12 inches of granular soil is typically placed over the insulation to protect it during construction. Another alternative for reducing frost heave is to support the slabs on frost depth footings. A void space of at least 4 inches should be provided between the slab and the underlying soil to allow the soil to heave without affecting the slabs. 4.8 Site Grading and Drainage We recommend the site be graded to provide positive run -off away from the proposed buildings. We recommend landscaped areas be sloped a minimum of 6 inches within 10 feet of the building and slabs be sloped a minimum of 2 inches. In addition we recommend downspouts with long splash blocks or extensions for each house. 4.9 Utilities We anticipate that the utilities will be supported on the native clays or compacted engineered fill following soil corrections. We recommend removing all organic soils, soft or other unsuitable soil, if any, beneath utilities prior to placement. We recommend bedding material be thoroughly compacted around the pipes. We recommend that fill and backfill placed in the trench above the pipes be compacted in accordance with the "Backfilling" paragraph within Section 4.3 above. In summary we recommend a minimum of 95 percent beneath slabs and pavements, the exception being within 3 feet of the proposed pavement subgrade, where 100 percent of standard Proctor density is required. In landscaped areas we recommend a minimum compaction of 90 percent. 4.10 Pavements We were not provided any information regarding the vehicle types or the volume of vehicles that will use the facility. The following paragraphs provide general pavement recommendations. Specific pavement recommendations can be provided once the traffic volumes have been determioned. We recommend removing all vegetation, topsoil, or other unsuitable materials from within 3 feet of the pavement subgrade elevation. Backfill, if needed, to attain pavement subgrade elevation can consist of any mineral soil provided it is free of organic material or other deleterious materials. We recommend compacting the backfill at moisture contents within a range of 1 percentage point below and 3 percentage points above its optimum moisture content. The upper 3 feet of fill and backfill should be compacted to a minimum of 100 percent of its standard Proctor maximum dry density. Prior to placing the aggregate base (Class 5) we recommend proof rolling the pavement subgrade to identify soft, weak, loose or unstable areas that may require additional subcuts. We anticipate the subgrade soil will be predominantly clayey in nature (sandy lean clay, lean clay or silty clay). Because of the poor frost /drainage properties of the clay subgrade soil on the site we recommend you consider placing a minimum 1 foot thick drained sand subbase below the aggregate base course in the new pavement areas. We recommend using sand with less than 12% passing the #200 sieve, such as MN /DOT 3149.2B2. If the sand subbase is used we recommend the subbase extend beneath the curbs and to 2 feet beyond the outside edges of the curbs for frost and drainage uniformity. Sand layers outside the curbs should be capped with slow draining soil to reduce surface water infiltration. If a sand subbase is used in the pavement areas, drainpipes (finger drains) should be installed to remove infiltrating water. The finger drains should be connected to the catch basins. The slope of the bottom of the subcut should be such that water is directed to the drainage areas. The subcut bottom should not include depressions that can act as reservoirs for water collection. R -Value testing was beyond the scope of this project. The soil borings encountered predominantly of clayey soil corresponding to the ASTM classification CL. Sandy lean clay, lean clay and silty clay soils typically have R- Values ranging from 6 to 20. We recommend using an R -Value of 10 for pavement design. We recommend aggregate base meeting MN /DOT specification 3138 for Class 5 aggregate base. We recommend the aggregate base be compacted to 100 percent of its maximum standard Proctor dry density. We recommend that the bituminous wear and base courses meet the requirement of MN /DOT specification 2360. We recommend the bituminous pavements be compacted to at least 92% of the maximum theoretical density. We recommend specifying concrete that has a minimum 28 day compressive strength of 4,000 psi. We recommend specifying 5 to 8 percent entrained air for exposed concrete to provide resistance to freeze -thaw deterioration. We recommend slump, air content and compressive strength test of Portland cement concrete. 5.0 CONSTRUCTION CONSIDERATIONS 5.1 Excavation The borings indicated that at the anticipated excavation depths the soils in the sidewalls of the excavations will be primarily Type B soil under Department of Labor Occupational Safety and Health Administration (OSHA) guidelines. Temporary excavations in Type B soils should be constructed at a minimum of 1 foot horizontal to every 1 foot vertical within excavations. 5.2 Observations A geotechnical engineer should observe the excavation subgrade to evaluate if the subgrade soils are similar to those encountered in the borings and adequate to support the proposed construction. 5.3 Backfill and Fills Site soils that will be excavated and reused as backfill and fill appear to be above their assumed optimum moisture content. We anticipate it will be necessary to moisture condition (dry) these soils to achieve the recommended compaction. We recommend that fill and backfill be placed in lifts not exceeding 4 to 12 inches, depending on the size of the compactor and materials used. 5.4 Testing We recommend density tests of backfill and fills placed for the new house pad. Samples of the proposed materials should be submitted to our laboratory prior to placement for evaluation of their suitability and to determine their optimum moisture content and maximum dry density (Standard Proctor). 5.5 Winter Construction If site grading and construction is anticipated to proceed during cold weather, all snow and ice should be removed from cut and fill areas prior to additional grading and placement of fill. No fill should be placed on frozen soil and no frozen soil should be used as fill or backfill. Concrete delivered to the site should meet the temperature requirements of ASTM and /or ACI. Concrete should not be placed on frozen soil. Concrete should be protected from freezing until the necessary strength is obtained. Frost should not be permitted to penetrate below the footings. 6.0 PROCEDURES 6.1 Soil Classification The drill crew chief visually and manually classified the soils encountered in the borings in general accordance with ASTM D 2488, "Description and Identification of Soils (Visual - Manual Procedure) ". Soil terminology notes are included in the Appendix. The samples were returned to our laboratory for review of the field classification by a soils engineer. Samples will be retained for a period of 30 days. 6.2 Groundwater Observations Immediately after taking the final samples in the bottom of the borings, the holes were checked for the presence of groundwater. Immediately after removing the augers from the borehole the holes were once again checked and the depth to water and cave -in depths were noted. 7.0 GENERAL 7.1 Subsurface Variations The analyses and recommendations presented in this report are based on data obtained from a limited number of soil borings. Variations can occur between and away from the borings, the nature of which may not become apparent until additional exploration work is completed or construction is conducted. A reevaluation of the recommendations in this report should be made after performing on -site observations during construction to note the characteristics of any variations. The variations may result in additional foundation costs and it is suggested that a contingency be provided for this purpose. It is recommended that we be retained to perform the observation and testing program during construction. This will allow correlation of the soil conditions encountered during construction to the soil borings and will provide continuity of professional responsibility. 7.2 Review of Design This report is based on the design of the proposed structure as related to us for preparation of this report. It is recommended that we be retained to review the geotechnical aspects of the design and specifications. With the review we will evaluate whether any changes have affected the validity of the recommendations and whether our recommendations have been correctly interpreted and implemented in the design and specifications. 7.3 Groundwater Fluctuations We made water level measurements in the borings at the times and under the conditions stated on the boring logs. The data was interpreted in the text of this report. The period of observation was relatively short and fluctuations in the groundwater level may occur due to rainfall, flooding, irrigation, spring thaw, drainage, and other seasonal and annual factors not evident at the time the observations were made. Design drawings and specifications and construction planning should recognize the possibility of fluctuations. 7.4 Use of Report This report is for the exclusive use of Wenck Associates, the City of Corcoran and their design team to use to design the proposed structure and prepare construction documents. In the absence of our written approval, we make no representation and assume no responsibility to other parties regarding this report. The data, analysis and recommendations may not be appropriate for other structures or purposes. We recommend that parties contemplating other structures or purposes contact us. 7.5 Level of Care Haugo GeoTechnical Services, LLC has used the degree of skill and care ordinarily exercised under similar circumstance by members of the profession currently practicing in this locality. No warranty expressed or implied is made. APPENDIX Boring Location Sketch Soil Boring Log SB -1 and SB -2 Descriptive Terminology r i It %w* wis II I I r`lorw � I I I2 fr-xL-�(ax NOUN I I I ry I .! a �o i Soil Boring Location Sketch Figure #: 1 Haugo GeoTechnical Services. Future Public Works Facility Drawn By: JLW 13570 Grove Drive #278 County Road 19 - South Option Date: 6/25/12 Scale: None Maple Grove, MN Corcoran, Minnesota L, J, - � I I '. 1J1jM;Iq LT— M I F I 'iw.wro�I::1 I I PUU2b:ix •,{S•Wf row p4p[!R= !H IIS I 1 I 'z'rl =' a PUM04x14w= opm — — I I �I - 14 VT[ MEW I;I%I;: ' � �GR41L R'Y:1fUL I IE I II I "- ;14011!. I � I '•� J.' 44A5 ■Il[IYa 711L" I I u[ m1r[r�urlNe yk� yi . :�auSw Y�4a.xrsf:mdldc yc I n[ tlet i I "AAlI[5 ;,C51: of IUY; AYLIdI _ •Y�:K11SffSyfUY1C KiI�IdVA :!NpL1Y I I r`lorw � I I I2 fr-xL-�(ax NOUN I I I ry I .! a �o i Soil Boring Location Sketch Figure #: 1 Haugo GeoTechnical Services. Future Public Works Facility Drawn By: JLW 13570 Grove Drive #278 County Road 19 - South Option Date: 6/25/12 Scale: None Maple Grove, MN Corcoran, Minnesota Project #: 12 -093 HGTS Pro J BORING NUMBER SB -1 - EIAJJGD Haugo GeoTechnical Services, LLC PAGE 1 OF 1 WCOTSIQUISrAL 13570 Grove Drive, #278 Maple Grove, Minnesota 55311 CLIENT Wenck Associates PROJECT NAME Roechlke Property - South Option PROJECT NUMBER 12 -093 PROJECT LOCATION Corcoran, MN DATE STARTED 6/13/12 COMPLETED 6/13/12 GROUND ELEVATION 1006 ft (MSL) HOLE SIZE 7" inches DRILLING CONTRACTOR HGTS GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auger /Split Spoon Sampler NZ AT TIME OF DRILLING 4.50 ft / Elev 1001.50 ft LOGGED BY DAB CHECKED BY JLW TAT END OF DRILLING 19.00 ft / Elev 987.00 ft NOTES Ground Surface Elevation Estimated AFTER DRILLING - -- Not Encountered at Cave -in Depth of 4 feet d ov 0 U =O 0-0 �J (� MATERIAL DESCRIPTION w Of w m aZ) < z 8 > _ wo > O O- � w 0z� O Q m0> U z w �� w Y" d ~ z a Q A SPT N VALUE A 20 40 60 80 PL MC LL � 20 40 60 80 ❑ FINES CONTENT ( %) El 20 40 60 80 Sandy Silt, slightly organic, dark brown to black, moist. (Topsoil) AU (CL -ML) Silty Clay, trace gravel, brown and grey, wet, rather soft to medium. (Glacial Till) SS 2 3 -3 -4 (7) 1 1/4 Waterbearing sand seam noted at 5 feet. VSS 3 -2 -2 5 3 (4) SS 3 -4-4 4 (8) (CL) Sandy Lean Clay, trace to with gravel, brown with rust stains, 10 wet, rather stiff to stiff. (Glacial Till) 4 -5 -4 (9) 13/4 SS 5 2 ........ SS 6 6 -6 -7 (13) 15 SS 4 -5 -5 7 (10) (SP -SM) Poorly Graded Sand with Silt and Gravel, fine to medium 2011, 1, grained, brown, wet, medium dense. (Outwash) TSS 5 -8 -6 8 (14) Bottom of borehole at 21.0 feet. BORING NUMBER SB -2 - EIAJJGD Haugo GeoTechnical Services, LLC PAGE 1 OF 1 WCOTSIQUISrAL 13570 Grove Drive, #278 Maple Grove, Minnesota 55311 CLIENT Wenck Associates PROJECT NAME Roechlke Property - South Option PROJECT NUMBER 12 -093 PROJECT LOCATION Corcoran, MN DATE STARTED 6/13/12 COMPLETED 6/13/12 GROUND ELEVATION 1001 ft (MSL) HOLE SIZE 7" inches DRILLING CONTRACTOR HGTS GROUND WATER LEVELS: DRILLING METHOD Hollow Stem Auger /Split Spoon Sampler AT TIME OF DRILLING 9.50 ft / Elev 991.50 ft LOGGED BY DAB CHECKED BY JLW AT END OF DRILLING - -- Not Encountered NOTES Ground Surface Elevation Estimated AFTER DRILLING - -- Not Encountered at Cave -in Depth of 3 112 feet d ov 0 U =O 0-0 �J (� MATERIAL DESCRIPTION w Of w m aZ) < z 8 > _ wo > O O- � w 0z� O Q m0> U z w �� w Y" d ~ z a Q A SPT N VALUE A 20 40 60 80 PL MC LL � 20 40 60 80 ❑ FINES CONTENT ( %) El 20 40 60 80 Sandy Silt, slightly organic, dark brown to black, moist. (Topsoil) AU 9 (CL -ML) Silty Clay, trace gravel, brown and grey, moist, rather stiff. (Glacial Till) SS 10 4 -4 -5 (9) 1 1/4 ..... 5 1 1/2 SS 11 3 -4 -5 (9) 2 (CL) Sandy Lean Clay, trace to with gravel, brown with rust stains, wet, rather stiff to stiff. (Glacial Till) 1 2 12 (13) (13) Sand and Gravel layer at 8 feet. 17 TSS 13 10 4 -7 -6 (13) 21/4 2 SS 14 4 -5 -5 (10) 15 21/4 SS 15 6 -5 -6 (11) 20 21/2 SS 16 5 -6 -6 (12) Bottom of borehole at 21.0 feet. Descriptive Terminology of Soil Standard D 2487 - 00 uf�� Classification of Soils for Engineering Purposes (Unified Soil Classification System) Criteria for Assigning Group Symbols and Soils Classification Group Cobbles Group Names Using Laboratory Tests Laboratory Tests Symbol! Group Name' n `o Gravels Clean Gravels C > 4 and 1 � Cf : 3 c GW Well - graded gravel o m y c m More than 5051, of coarse fraction 5 = ;, or less fines ° CV < 4 and /or 1 > C > 3 c GP Poorly graded gravel Gravels with Fines Fines classify as ML or MH GM Silly gravel d retained on Fines classify as CL or CH GC Clayey gravel''° c - o No 4 sieve More than 12 °t lines ` o, v, N Sands Clean Sands Cv 2 6 and 1 < C < 3 c sW Well- graded sand' E Z 50% or more of 5 °,< or less fines C.< 6 and/or t > C 3 c c > SP Poorly graded sand 0 o coarse fraction passes Sands with Fines Fines classify as ML or MH SM Silty sand Fines classify as CL or CH Sc Clayey sand',' E No 4 sieve Mcre than 12°,1, ' L N — Silts and Clays Inorganic PI > 7 and plots on or above 'A' line I CL Lean clay ' PI < 4 or plots below -A line' ML - Sill, a o m m Liquid hrnd Organic g Liquid limit - oven dried < 0 75 OL Organic clay* .0 M S? less than 50 c o Liquid limit - not dried OL Organic silt ' T A o ° o, E Silts and clays Inorganic PI plots on or above -A- line CH Fat clay ' PI plots below -A- line MH Elastic sill o z° Liquid limit ii o 50 or more Organic Liquid limit - oven dried < 0 7g OH Organic clay MH or OH Liquid limit - not dried OH Organic silt ' Highly Organic Soils Primarily organic matter dark in color and organic odor PT Peat Based on the material passrg the 3 -in � 75ctm i sieve b If field sample contained .obbies or boulders. or Dorn add will, cooties or boulders or both to group name c C DkI D,,, C, = i0X - D.,, x D. d If sou contains ki 5% sand and w ar sand to group name e Graveis with 5 to 12% fines requre dual symbols GVXGM weu- graded gravel wnn sat GW -GC weu - graded gravel w4h clav GP -GM poorly graded gravel with sin GP-GC poorly, graded gravel with clay f It fines classify as CL-ML jse dual symbol GC -GM or SC SM g Iffinesareorcanic ado with organic fines iogfouprame h If soil contains a 15% gravel add with graver to group name i Sands wen 5 to 724A fines require duai symbots SW SM wel- raoea sand with sin SW-SC well-graded sano wnn clay SP -SM poorly graded said with Sit! SP SC poorly gtaffec sand wnn c:ay I If Allerberg limns plot in hatched area sod is a CL -ML silly cuay I, If soil contains 1 C to 259k 0-s No 20G add wnn sand' or -with graver whichever is predominant I Ifsaicontains230°b Durs No 200 predominantly send add'sanoy togroupname in If soil CortrarnQ30 %Plus No 200predommanftvgravei add gravely togroupname n PI 2 4 and plots on or above ' A- line o PI < 4 or plots below A' line p PI plots on or above A line q PI p,G :s be,L r A ne 60 50 R- 40 X at 30 U 20 rC CL 10 7 4 0 0 10 16 20 30 40 50 60 70 80 90 100 110 Boulders Liquid Limit (LL) Cobbles 3- to 12' Laboratory Tests i i Dry density pcf OC Organic content % WD Wet density pcf S Percent of saturation Sc MC Natural moisture content % SG Specific gravity LL LigrLlid limit. % i PL Plastic limit % 0 Angle of internal fricDon PI Plasticity index 1. qu Unconfined compressive strength. psi P200 ',< passing 200 sieve qp Pocket penetrometer strength tst 01 *L0,1 MH or OH 10 16 20 30 40 50 60 70 80 90 100 110 Particle Size Identification Boulders Liquid Limit (LL) Cobbles 3- to 12' Laboratory Tests DD Dry density pcf OC Organic content % WD Wet density pcf S Percent of saturation Sc MC Natural moisture content % SG Specific gravity LL LigrLlid limit. % C Cohesion psf PL Plastic limit % 0 Angle of internal fricDon PI Plasticity index 1. qu Unconfined compressive strength. psi P200 ',< passing 200 sieve qp Pocket penetrometer strength tst Particle Size Identification Boulders over 12" Cobbles 3- to 12' Grave! Medium Coarse 314 to 3- Flne No 4 to 3/4' Sand Very stiff Coarse No 4 to No 10 Medium No 10 to No 40 Fine No 40 to No 200 Silt < No. 200. PI < 4 or below 'A- line Clay < No 200 PI Z 4 and on or above'A' line Relative Density of Cohesionless Soils Very loose 0 to 4 BPF Loose 5 to 10 BPF Medium dense 11 to 30 BPF Dense 31 to 50 BPF Very dense over 50 BPF Consistency of Cohesive Soils Very soft 0 to 1 BPF Soft _ 2 to 3 BPF Rather soft .. _ . 4 to 5 BPF Medium 6 to 8 BPF Rather stiff 9 to 12 BPF S11H 13 to 16 BPF Very stiff 17 to 30 BPF Hard over 30 BPF Drilling Notes Standard penetration test borings were advanced by 3 114' or 6 1/4' ID hollow -stem augers unless noted otherwise Jetting water was used to clean out auger prior to sampling only where indicated on logs Standard penetration test borings are designated by the prefix -ST' (Split Tube) All samples were taken with the standard 2' OD split -tube sampler except where noted Power auger borings were advanced by 4 or 6' diameter continuous- flight solid -stem augers Sod classifications and strata depths were in- ferred from disturbed samples augered to the surface and are. therefore somewhat approximate Power auger borings are designated by the prefix -8 - Hand auger borings were advanced manually with a 1 112' or 3 1/4' diameter auger and were limited to the depth from wh ch the auger could be manually withdrawn Hand auger borings are indicated by the prefix H- BPF: Numbers indicate blows per foot recorded in standard penetration test. also known as 'N- value The sampler was set 6' into undisturbed soil below the hollow -stem auger Driving resistances were then counted for second and third 6- increments and added to get BPF Where they differed significantly they are reported in the following form 20 2 for the second and ;hard 6 increments respectively WH: WH indicates the sampler penetrated soil under weight of hammer and rods alone driving not required WR: WR indicates the sampler penetrated soil under weight of rods alone hammer weight and driving not required TW indicates thin- walled (undisturbed) tube sample Note. All tests were run In general accordance with applicable ASTM standards RE, 7Vo Appendix B Fire Suppression Memo Oertel Architects AAN 4CTIH-ITECTS TO: Daniel Donahue, City of Corcoran Kent Torve, Wenck Associates FROM: Andrew Cooper, Oertel Architects RE: Fire Suppression Tank Size July 12, 2012 Dear Mr. Donahue and Mr. Torve: Below is an email from Rob Lowe, a mechanical engineer from Paulson and Clark Engineering who we have worked with on many occasions on public works facility projects. Rob was also the engineer for the Otsego Public Works Facility, which also needed to utilize a storage tank for fire suppression purposes. In his email, Rob states: The calculated maximum domestic water flow demand is 85 GPM. The calculated building fire sprinkler flow is 550 GPM, which includes the 250 GPM hose flow requirement. Site hydrant layout is dictated by NFPA, but it is the fire official who determines how many hydrants are required to flow simultaneously and what their flow classification is. Typically for these types of facilities the hydrants are class A (1000 GPM) and a minimum of two hydrants are required to flow simultaneously. Given the above, the total site maximum flow requirement would be 2485 GPM. Typically, a water flow of a sprinkler system must be designed for the whole site flow for a duration of 30 minutes. Per NFPA there are reductions allowed for certain design perameters to get the size of the tank to either a 60,000 gallon size, or a 45,000 gallon size. In either case, the Authority Having Jurisdiction is the party that determines the final tank size. Additional considerations for the tank then become whether the tank is inside a building or outside, underground or aboveground, and in outside and above ground how is it insulated, and if any wells have a minimum 15 year history. Please include this memo as an attachment to the final report, and feel free to contact me if there are any questions. Thank you. Sincerely Andrew Cooper - Oertel Architects Appendix C Architect RFP CITY OF C ®RC ®RAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general (cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mmus RFP for Public Works Facility Construction Management Services 1. Introduction On July 26th, the City Council authorized staff to issue an RFP for Construction Management Services for the Public Works Facility. An Architect will also be hired as part of the Owner's Construction Team. Attachments for your review in creating your cost proposal include: • Site Schematics ( Oertel Architects) • Geotechnical Borings • Fire suppression memo ( Oertel Architects) • Architect RFP 2. Project Description Corcoran has completed a pre - design project with Oertel Architects which arrived at a space need of 20,000 square feet (15,000 vehicle + 5,000 other) in Phase 1. Based on this work, the Council is working towards executing a purchase of the property along County Road 19, just south of CR 10. Owners' vision for the building The building will meet the following: A. Functional requirements of the Public Works and support of Public Safety. Page 1 of 7 B. It must provide for adequate employee and visitor parking/access and potentially contain two bathrooms for Three Rivers pedestrian access. C. It must be able to accommodate future expansion. D. The building must be completed within the prescribed budget and timeline (which is yet to be determined). 3. Owner's Construction Team In addition to Construction Management- Agency services, the owner will hire an architect. The owner expects the architect and construction manager to work as a "team" in the best interest of the owner in all aspects. The team can expect to interact most frequently with the City Administrator, Public Works, Wenck (City Engineer) and Landform (City Planner). The Architect RFP is attached for your review in creating a cost proposal for CM services. 4. Specific Project Concerns A. A final building product that is functional "Day One" and efficient and incorporates staff operational input. B. Review of equipment sizes and lengths and show adequate space (i.e. wash bay and equipment wings). C. Maximizing overhead space through low cost mezzanine storage, etc. D. Adherence to the duly- adopted schedule and budget. E. Cost efficiencies that are realized through multiple bidding packages. F. Adherence to municipal bidding and labor regulations. G. Quality construction is obtained through diligent, on -site inspections of all contractors. H. Project close -out is efficient and timely with punch -list completion, final payments, testing & commissioning, and deliverables such as as -built material, O & M material, and warranty administration. I. The Schematic Development phase is mostly complete. Space needs have been Page 2 of 7 completed and the Architect will have an additional initial task of creating a second building drawing with more rural character. J. The architect will investigate energy rebate programs and advise the City on applicability. 5. Preliminary estimate of project schedule A. Hire Architect and Construction Manager (August). B. Complete and deliver second schematic design— (September). C. Submit Project Schedule after coordination with Architect (September). D. Note: The owner will need professional advice from the architect and construction manager on the schedule but prefers to complete underground work before freeze -up. A bidding package for site work and/or footings should be discussed as preceding the other bid packages. 6. Scope of Services A. The scope of services should be consistent with those outlined in AIA Document C132-2009 (Standard Form of Agreement Between Owner and Construction Manager as Advisor) that provides the agreement between the owner and the construction manager (CM). The CM is a single entity who is separate and independent from the architect and the contractor, and who acts solely as an adviser. B. Submit a list in this proposal describing the number and type of bid packages which will be issued for this project. C. This project will not be an arrangement where the construction manager acts as the constructor for the project. 7. Qualifications A. Possess a thorough knowledge of building design, economical construction methods, and efficient use of building materials. Page 3 of 7 B. Effectively work with the owner and architect on change orders, shop drawings, pay request verification and coordination of multiple prime contractors. C. Work harmoniously with individuals or groups of people. D. Be open- minded, willing to explore new ideas, as well as being receptive and responsive to the needs of the owner. The construction manager should suggest design options to the owner and architect but refrain from imposing their design bias on the owner with respect to program matters or architectural design that may adversely affect the project. E. Possess and ability to provide efficiencies in design without sacrificing functionality or compromising cost control measures. F. Experience of the firm, the assigned construction manager and the assigned site superintendent on building projects around $3.OM and above. G. Work cooperatively and collaboratively with the architect in the best interest of the 16MAIP-A H. Insist on contractor adherence to quality performance, schedules, budgets, and overall accuracy through strict inspections. I. Efficiently coordinate the contracts of multiple prime contractors. J. Have sufficient resources to dedicate to this project to meet the owners' schedule. Page 4 of 7 8. Requirements for submission of proposals Proposers must submit three copies of the proposal to be received by the owner no later than 1:00 p.m. on Wednesday August 8th, 2012. PDF is acceptable or proposals should be sent to: Jeanie Heinecke, City Clerk, 8200 County Road 116, Corcoran, MN 55340. Phone inquiries and questions may be directed to Kent Torve, at 763.479.4209 or ktorveAwenck.com. 9. Contents of proposal Part One: Project Understanding Briefly describe a typical process for working with an architect in managing the project scope, budget, schedule while insuring quality during all phases of the project planning and implementation. Describe your approach to this project in terms of organization, process, tools, techniques, staffing, quality assurance /quality control and other related factors. Part Two: Supplemental information A. Name and address of the firm submitting proposal along with the contact person, phone, and fax telephone numbers and email addresses. B. Provide information about your firm relative to annual volume, project backlog, and capacity to undertake this project. C. Relevant experience of the firm with regard to similar projects, specifically government office buildings, within the last five years. D. Provide the names and experiences of the Project Manager and Site Superintendent you intend to assign to this project; relevant project experiences and brief biographical descriptions of them. E. List of three references for similar projects with contact information. Page 5 of 7 F. Submit an itemized list describing the number and type of bid packages which will be issued for this project. G. Provide a list of sub - consultants and specialty services that may be used to provide those services not provided by your firm. H. Describe the Errors or Omissions Insurance the firm carries. Disclose if there have been any claims against this policy in the last five years. Insurance will need to be consistent with City professional services requirements. Part Three: Fee proposal It is recommended your fee be submitted on a not to exceed basis. The City will have a fixed budget due to bonding, and therefore cost control is important. The proposer should describe whether it is a fixed amount per month (and a total not to exceed value) or a percentage of direct contracted work with an administrative / overhead percentage. A typical breakdown of fees would include 1) pre -bid services of cost estimating, meetings, Architecture and City coordination, etc. 2) bid packages, bid review services and providing City contracts with multiple bidders, and (3) supplemental inspection services that can be anticipated. Proposer should expect winter conditions and should also describe how reimburseable expenses will be managed (mileage, printing, etc.) It is important to describe if any additional professional services are excluded from this list. (i.e. testing, commissioning, or other specialty services), since the City will view the proposal as all inclusive cost for complete CM services. Exclusions (as noted in the Architect RFP) are potable well design bidding and inspection, septic design bidding and inspection, and County Road 19 Turn Lane design and inspection. Bid documents for CR 19 turn lane will be provided by Wenck for inclusion in the CM bid process. Permits are excluded from CM costs also. Page 6 of 7 10. Evaluation criteria A. Ability to work effectively with the owners, architect, the owner's representative, and other stakeholders. B. Ability to meet the owner's needs for construction management. C. Similar project experience and expertise of the firm and assigned staff. D. Submitted references. E. Fee proposal. The owners will not automatically select the lowest cost service but proposers are strongly encouraged to be competitive. Page 7 of 7 Existing Bonds* Bankwest 2006 (Certificate) Farmers 2006 (Certificate) Northland Trust 2008 (Certificate) Carroll County 2004 (PD Facility) Bankwest 2010 Farmers 2010 Total Due on Existing debt 2012 2013 2014 2015 2016 2017 2018 2019 2020 $ 50,960 $ 11,972 $ 50,960 $ 11,972 $ 58,161 $ 76,761 $ 99,661 $ 100,219 $ 99,614 $ 99,888 $ 41,412 $ 40,828 $ 41,178 $ 20,440 $ 30,044 $ 30,492 $ 30,916 $ 30,329 $ 30,730 $ 29,911 $ 29,864 $ 30,758 $ 30,593 $ 30,044 $ 30,492 $ 30,916 $ 30,329 $ 30,730 $ 29,911 $ 29,864 $ 30,758 $ 30,593 $ 261,582 $ 202,517 $ 202,672 $ 181,316 $ 161,073 $ 159,709 $ 59,728 $ 61,516 $ 61,185 ADMINISTRATOR'S REPORT Agenda Item No. 11f. Council Meeting: Prepared By: August 9, 2012 Dan Donahue, Administrator Topic: Action Required: Resolution 2012 -42 Authorizing Staff to Adopt resolution proceed with the Equipment Certificate Bond sale for the approved equipment CIP; Re- affirming decision to reimburse CIP Fund for CIP approved equipment purchased prior to sale. Policy: Pay for authorized capital equipment purchases with proceeds from the sale Equipment Certificate Bonds issued every other year Budget Impact: Summary: It is the past practice and current policy of the city to purchase capital equipment through the issuance of Equipment Certificate Bonds every other year. The city council is requested to: • Authorize staff to proceed in the issuance of $422,503 in Equipment Certificate Bonds to fund the city council approved Capital Improvement Plan (CIP) for equipment purchases in 2012 and 2013 • Reaffirm its intention to be reimbursed for qualifying equipment already purchased through the sale of Equipment Certificates planned for the 3rd quarter of 2012. Background: The city develops a five year CIP on the capital equipment that it needs to purchase during the coming five years. This plan is updated every two years to continue the five year forward looking cycle. On the year of the update, the council approves the updated plan and authorizes the sale of Equipment Certificates for the purchase of CIP approved equipment during the coming two years. In February and March, 2012, the city council reviewed and approved the CIP for 2012- 2016. The council decided not to approve the sale of Equipment Certificates at that time due to their intention to wrap the Equipment Certificates sale with the intended sale of facility bonds expected midyear, 2012. The facility bond issue sale has been delayed and will not occur until well after midyear 2012. Reasons for combining the two bond issues into one sale was to garner a much lower bond issuance cost to the city. Administrator's Report— Agenda Item 11 e, August 9, 2012 Council Meeting Page 2 The city council has previously approved the purchase out of the General Fund (GF) critically needed equipment with the intention of reimbursing the GF once the Equipment Certificates were sold. The following is the list of equipment in the approved 2012 -2016 CIP that has been purchased with council approval and with the city council's intent of reimbursing the GF once the Equipment Certificates are sold: Item Date Authorized Amount Dump Truck 10/19/11 $173,321 Police Squad 04/26/12 $26,891 Police Mobile Radios 06/14/12 $3,576 Skid Loader 03/22/12 $28,818 Excavator 03/22/12 $59,316 Road Shoulder Mower 03/08/12 $24,581 Total $316,503 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -42 Motion By: Seconded By: A RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF CORCORAN TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY August 9, 2012 11 f. WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150 -2 (the "Reimbursement Regulations ") providing that proceeds of tax - exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax - exempt bond; WHEREAS, the City has determined to make this declaration of official intent ( "Declaration ") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN AS FOLLOWS: 1. The City proposes to purchase various items of capital equipment for police, public works, and administrative purposes (the "Project "). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $500,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150- 2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of Page 1 of 2 City of Corcoran August 9, 2012 County of Hennepin State of Minnesota RESOLUTION NO. 2012 -42 11 f. acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long -term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 9th day of August, 2012 ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -41 Motion By: Seconded By: RESOLUTION CALLING PUBLIC HEARING ON ADOPTION OF CAPITAL IMPROVEMENT PLAN AND ISSUANCE OF BONDS August 9, 2012 11 g. BE IT RESOLVED By the City Council of the City of Corcoran, Hennepin County, Minnesota (the "City ") as follows: Section 1. Background. 1.01. The City is authorized by Minnesota Statutes, section 475.521 (the "Act ") to finance certain capital improvements under an approved five -year capital improvement plan (the "Plan ") by the issuance of general obligation bonds of the City payable from ad valorem taxes. Capital improvements include acquisition or betterment of public lands, buildings or other improvements for the purpose of a city hall, town hall, library, public safety facility and public works facility (excluding light rail transit or any activity related to it, or a park, road, bridge, administrative building other than a city or town hall, or land for any of those facilities). 1.02. Pursuant to the Act, before issuance of bonds under the Plan, the City Council is required to hold a public hearing on the Plan and the issuance of such bonds. 1.03. Under the Plan as proposed, the City will issue general obligation bonds to finance the construction and equipping of a public works facility, in the maximum principal amount of $ (the "Bonds "). Section 2. Hearing Scheduled. 2.01. The City Council will hold a public hearing regarding the approval of the Plan and issuance of the Bonds on Thursday, September 13, 2012, at 7:00 p.m. at City Hall. The City Clerk /Treasurer is authorized and directed to publish a notice substantially the form attached as Exhibit A in the official newspaper of the City at least 14 days but no more than 28 days before the date of the hearing. 2.02. City staff and consultants are authorized to take all other actions needed to bring the Plan and issuance of the Bonds before the City Council. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich Page 1 of 2 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich City of Corcoran August 9, 2012 County of Hennepin State of Minnesota RESOLUTION NO. 2012 -41 11 g. ❑ Cossette, Tom ❑ Cossette, Tom ❑ Gmach, George ❑ Gmach, George ❑ Milbrandt, Rosalyn ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 9th day of August, 2012. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal CLAIMS LISTING CHECK RANGE 19910 - 19938 Agenda Item: Agenda Item: Agenda Item: Date 7126/12 7/27/12 7/27/12 7/31/12 7/30/12 7130/12 7131/12 7/31112 7/31/12 8/2/12 Total Agenda Item 13 a -c. Council Meeting Date: 8/9/2012 Prepared By: jheinecke 13a. FUND #500 Escrow Claims Paid to Amount Project name NONE Total Total Funds #500 (See attached Check Detail Register) 13b. Building inspection Claims Paid To Amount NONE Total Building inspections Claims (See attached Check Detai! Register) 13c. All Other Claims 18,477.24 (See attached Check Detail Register) Total of Auto Deductions 63.919.07 TOTAL EXPENDITURES FOR APPROVAL 13c. Auto Deductions / Electronic Fund Transfer 1 Other Disbursements Paid to Amount Net Pay PR15 30,346.03 Payroll Taxes 10,397.83 Paychex Fee 244.36 PERA 7,805.12 Citi Street - 457 Deferred Comp 2,997,00 Citi Street - Heafth Care Savings 1,487.98 US Bank - H S A 1,403.70 Blue Cross Blue Shield 8,545.00 Postalia (postage purchase) 350.00 The Hartford 342,05 63,919.07 $ 82,396.31 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Comm ittees \Council Information \Council Claims \2012 Claims.xis CORCORAN, MN 08102112 12:41 PM Cash Balances Page 1 Current Period: August 2012 FUND Descr Account MTD Debit MTD Credit Current Balance Cash. ...... .... ..................,..,,.... GENERAL FUND G 100 -10100 $125.00 $16,556.33 $339,129.76 RESERVES DONATION FUND G 201 -10100 $0.00 $717.81 $27,615.83 POLICE DONATION FUND G 202 -10100 $0.00 $0.00 $1,770.20 FIREARMS SAFETY G 204 -10100 $0.00 $260.46 $13,035.66 DWI FORFEITURE FUND G 205 -10100 $0.00 $0.00 $11,621.49 DRUG FORFEITURE FUND G 206 -10100 $0.00 $0.00 $1,167.18 TRUCK SAFETY G 207 -10100 $0.00 $0.00 $3,343.32 ASPHALT MAINTENANCE G 305 -10100 $0.00 $0.00 $71,365.81 POLICE CAPITAL FUND G 308 -10100 $0.00 $0.00 $62,875.79 D /S- EQUIPMENT CERTS G 309 -10100 $0.00 $0.00 $79,385.64 CO. RD. 19 IMPROVEMENT G 310 -10100 $0.00 $0.00 $133,980.19 TAX INCREMENT FINANCING G 401 -10100 $0.00 $456.00 $2,782,602.44 INFRASTRUCTURE PLANNING G 402 -10100 $0.00 $0.00 - $1,738.00 FACILITY EXPANSION D/S G 407 -10100 $0.00 $0.00 - $15,667,37 PW CAPITAL FUND G 410 -10100 $0.00 $0.00 $1,310.17 PARK CAPITAL FUND G 415 -10100 $0.00 $29.22 $329,335.99 CAPITAL- EQUIPMENT CERTS G 416 -10100 $0.00 $582.42 - $306,899.09 SHANNON LANE G 417 -10100 $0.00 $0.00 $9,448.02 ESCROW HOLDING FUND G 500 -10100 $0.00 $0.00 $20,950.69 CIVIC ORGANIZATIONS G 501 -10100 $0.00 $0.00 $6,000.09 INVESTMENT CONTROL G 999 -10100 $0.00 $0.00 $65.99 Total Cash $125.00 $18,602.24 $3,570,699.80 Farmers Savings Acct PARK CAPITAL FUND G 415 -10102 $0 00 $000 $10,648.73 Total Farmers Savings Acct $0.00 $0.00 $10,648.73 Change in Market Value GENERAL FUND G 100 -10105 $0.00 $0.00 $6,168.30 Total Change in Market Value $0.00 $0.00 $6,168.30 Grand Total $125.00 $18,602.24 $3,587,516.83 CORCORAN, MN 08/02/12 1:50 PM Page 1 *Check Detail Register@ August 2012 Check Amt Invoice Comment 10100 Farmers State Bank Paid E 100- 41900 -300 Professional Srvs (GENERAL) $575.00 297731 2011 SOS REPORTING Total ABDO, EICK & MEYERS, LLP $575.00 PaidChk# 019911 »� 8/9/2012 aem. ACME TOOLS' y„ �,... w.,., �, w.-„ �. um.. w,..,....».,, �....n, w,,,. �,..._. w._,.,,..,.,.., a,,.,-,,,.,.,.,,.._..._..,,»»_»,,,,....._..,.,,».»,.,..,,.. �».....»...,..........,. .. ».,...M.. ».w...�,.._..»..�... E204-42100-210 Operating Supplies (GENERAL) $212.68 1446787 SAFETY GLASSES Total ACME TOOLS $212.68 Paid Chk# 019912 m 8%9/2012 AMBERSTICK LLC »m E201-42100-200 Office Supplies (GENERAL) $717.81 523855 AMBERSTICKS Total AMBERSTICK LLC $717.81 Paid Chk# 019913 --8/9/2012 ASSURANT EMPLOYEEnBENEFITS E 100- 42100 -131 Employer Paid Health $151.90 Insurance Premium E 100 - 41300 -131 Employer Paid Health $27.75 Insurance Premium E 100 -41400 -131 Employer Paid Health $68.29 Insurance Premium E 100 - 42102 -131 Employer Paid Health $12.11 Insurance Premium E 100- 43100 -131 Employer Paid Health $124.92 Insurance Premium Total ASSURANT EMPLOYEE BENEFITS $384.97 PaidChk# 0199148 /9 /201.2CASH ,,,.>„ tiro.,,,». �,.»,,.»,».,,.. �,,,.,,_,., m,_..........,,,,,.,,.,...,..... �. M,,,.... �.,. w..,.-,.._ e.»_.».,.,.,....,....,...-.... �...,. �....._._.... w�._.,.».... M-.. �,,,......,.,»,, .....»,,..w,�.,.._,_,._..._.... E 100 -42100 -433 Dues and Memberships E 100 -42100 -200 Office Supplies (GENERAL) E204-42100-210 Operating Supplies (GENERAL) E 100 -42100 -200 Office Supplies (GENERAL) FAS RANGE Total CASH Paid Chk# 019915 8/9/2012 CENTURY LINK $20.00 080212 NOTARY REGISTRATION $42.90 080212 CHAIR $47.78 080212 FAS RANGE $15.00 080212 PARKING $125.68 E 100- 45200 -321 Telephone $53.22 072112 LAND LINE Total CENTURY LINK $53.22 E 100 - 41941 -321 Telephone $117.45 22405955 LAND LINE E 100- 42100 -321 Telephone $117.46 22405955 LAND LINE E 100 -43100 -321 Telephone $117.46 22405955 LAND LINE Total COMCAST- 902943336 $352.37 Paid Chk# 019917-8/92012 — GRAINGER E 100- 45200 -210 Operating Supplies (GENERAL) $91.40 9876218687 SUPPLIES ....................... _.. Total GRAINGER $91.40 Paid Chk# 019918 81912012.. ».,. INSTALLERS PLUS GLASS E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $225.00 4220 GLASS REPAIR #551 Total INSTALLERS PLUS GLASS $225.00 Paid Chk# 019919 M »M 8/9/2012 JOHN DEERE LANDSCAPES E 100 -45200 -210 Operating Supplies (GENERAL) $49.70 65853924 SUPPLIES CORCORAN, MN 08/02112 1:50 PM Page 2 'Check Detail Register© Total JOHN DEERE LANDSCAPES Paid Chk# 019920 „M8 %9 /2012vmm�KENNEDY 8 GRAVI E 401- 41900 -300 Professional Srvs (GENERAL) Total KENNEDY & GRAVEN, CHARTERED Paid Chk #019921 8/9/2012 mm w LANO EQUIPMENT August 2012 Check Amt Invoice Comment $49.70 =N, CHARTERED $456.00 109172 SWUP PROJECT PLANNING $456.00 ....._ E 100 -43100 -225 Landscape /Ditch Materials $1,007.27 213972 SERVICE ORDER ... .... ... . .... .... . . . . .... ........ ..... Total LAND EQUIPMENT $1,007.27 `Paid�Cha# 019922 � 8 8/9/2012 LOFFLER, ,..-... �,. n,....,. �.,.., �. �.. � �..,,,..,. �. �. s,, �.., �,,.. � �.,.,,. �. ....a,,,,.,_„�,_..._._,W..r.._. . ._........__ m._..,...._.,._._... ..,...�..,..�...,�,..M._..,�.__ E 100 -41951 -207 C Computer Supplies $ $920.00 C CW17830 L LASERFICHE SERVER REPAIR Total LOFFLER $ $920.00 T a LUBRiCAT0N TECHNOLOGIES INC — — . — —_ ---. _- ._--- , *-- "--- -,- - -"- -^ Paid Chk #M 019927 8/9/2012 VS� ROLF ERICKSON ENTERPRISES INC E 100-41550-210 Operating Supplies (GENERAL) $51.39 073012 FORMS AND SUPPLIES E 100- 41550 -300 Professional Srvs (GENERAL) $4,107.00 073012 MONTHLY ASSESSING FEE ......... ....... ............................... Total ROLF ERICKSON ENTERPRISES INC $4,158.39 E 100- 42100 -323 Radio Units $156.00 193109814056 AIR CARDS MDC /RADIO UNITS ....... _............._ _ Total SPRINT $156.00 PaidChk #�019929,,.....� „819120'12 - .,.,..SPRINT ,,, �, �,.., ww.,. �,.,.. �.,.,. a. ��.,,._.-., �..,. u,,. �..,.,, �,.,.,,..,.,„.,,. w.-.., �..,,...,,., .................. M_. ,.,�.,,_,,,,.,.....__..�,...... __._._...._...._,_,._...._._ �,.....__. .,........,.......,...,T_,»,,., E 100 - 42100 -321 Telephone $249.98 391283315128 CELL SERVICE E 100 -43100 -321 Telephone $215.94 391283315128 CELL SERVICE E 100 - 41300 -210 Operating Supplies (GENERAL) $17.51 391283315128 CELL SERVICE E 100 - 41920 -210 Operating Supplies (GENERAL) $17.71 391283315128 CELL SERVICE CORCORAN, MN 08/02/12 1:50 PM Page 3 *Check Detail Register© August 2012 Check Amt Invoice Comment Total SPRINT $501.14 E 100 -42100 -433 Dues and Memberships $120.00 REIMB NOTARY Total STEELMAN, PAULA $120.00 Paid Chk #019931. ,y, ,.8/9/2012 STONE E 415 - 41900 -530 Improvements Other Than Bldgs ........ $29.22 ............................... 1991 MEMORIAL BRICK Total STONE & STEEL $29.22 Paid Chk# 019932 8/9/2012 " _. STREIC,,__,_....., �...._.._. � ................... �,. �.._n.. HER S POLICE EQUIPMENT �.,.....,,»._ �..».,..,,»...,.,..,.._,......_...._...,..,.,._,....,,.......,._..,..,......_.................,..._..,,.,,.,. ,..,,...........___..._...�__., E 100 - 42100 -209 Police Reserves $17.08 1943932 RESERVE SUPPLIES Total STREICHER S POLICE EQUIPMENT $17.08 Paid Chk# 019933 '' 8/9/2Q12 �`�SUBURBAN TIRE WHOLESALE -- --._�_. _ _.. _._,.�_ __� _�._ .._..•. �� E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $505.69 10110598 TIRES #555 Total SUBURBAN TIRE WHOLESALE $505.69 Pa iTChk E 100-41941-352 General Notices and Pub Info ..__... $41.80 ................_... _ ...._..... 1389048 CANDIDATE FILINING NOTICE Total SUN PRESS & NEWSPAPERS $41.80 ,Paid Chk #,,,:019935 � 8/9/2012 w._,,..TEAMSTER LOCAL 320 �,. w,_,. M.,.... M. k, �,...,..., M..,,.,. �,., �,,,,,.,,_..._. �. �.,..,...,_.._ ............. �....„ m_. w,,, w�,. m.._,. �_._.............,......_._,.._...,,._.,.., .._._..._.,•_.....,.....,...._. G 100 -21707 Union Dues $286.20 0812 UNION DUESITLDF Total TEAMSTER LOCAL 320 $286.20 PaidChk# 0�19936 •,,..8%9/2012 TRANSPORT GRAPHICS_., w.,..,_,_.....__.. ��....__..._,,_.... w.,.,... w.., W..., �.,.. ��... �. �.. �...,_..,._,...,,_.. �. �..•„_.._,_,.._ .............._...,.,_..._...._. ._...,....,»....,.........._... E 416 -42100 -331 Vehicle Expense $555.75 EM109025 GRAPHICS #557 E 416 - 42100 -331 Vehicle Expense $26.67 EM109085 GRAPHICS #557 Total TRANSPORT GRAPHICS $582.42 Paid Chk# 019937 no v8/912012.� VERlZON WIRELESS. ,_„ �.,,..... �.., a....,., �.. �.,.,,...._... �.,,,.•,,....,., �.. w...._. �. �..._.._,,,....,...,_.,...._..,..,..,_.,,..._.,.__.,_....,..-...__.,,,......,_.,, .,.,.,.,,...,�,,..�.a.a..,..._. E 100 -42100 -321 Telephone _.._........ $52.55 _.._..........._........._..... 2771765493 CELL SERVICE Total VERIZON WIRELESS $52.55 Paid Chk# 019938 8/9/2012 WESTSIDE WHOLESALE TIRE E 100 -42100 -220 Repair /Maint Supply (GENERAL) $92.00 684985 MOUNT & BALANCE TIRES #555 E 100 -43100 -225 Landscape /Ditch Materials $1536 68_5715 TIRE DISPOSAL Total WESTSIDE WHOLESALE TIRE $107.76 10100 Farmers State Bank $18,602.24 CORCORAN, MN *Check Detail Register@ August 2012 Check Amt Invoice Comment Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $16,556.33 201 RESERVES DONATION FUND $717.81 204 FIREARMS SAFETY $260.46 401 TAX INCREMENT FINANCING $456.00 415 PARK CAPITAL FUND $29.22 416 CAPITAL - EQUIPMENT CERTS $582.42 $18,602.24 08/02/12 1 :50 PM Page 4 City of Corcoran Consultant Summary 8/9/2012 Name Invoice Date Check # Amount Due Abdo, Eick & Meyers, LLP Kennedy & Graven, Chartered Rolf Erickson Enterprises Inc 07/13/12 07/20/12 07/30/12 19910 19920 19927 575.00 456.00 4,158.39 Total 5,189.39 HACity Hall lnformation\CITY GOVERNMENT1Council, Commissions & Committees\Councif information\Ccuncil Claims12612 Ciaims.xls ABDO, SICK & MEYERS, LLP CITY OF CORCORAN 8200 CTY RD 116 CORCORAN, MN 55340 Invoice No. 297731 Date 0711312012 Client No. 413900 REVIEW OF TRANSACTIONS AND PREPARATION OF THE OFFICE OF THE STATE AUDITOR CITY FINANCIAL REPORTING FORM 140111XNW_1a10111i IIIi3111 Please provide the following information to pay by credit card. Please remit payments to: P.O. Box 3166 Mankato, MN 56002 -3166 Billing Questions: 952.715.3030 507.625.2727 EXT 3030 Questions @aemcpas. com $ 575.00 Payment Amount: $ I would like a receipt sent to me: Yes No Card Member Signature: Card Number: Date: Exp Date: (A FINANCE CHARGE computed at 12% ANNUAL PERCENTAGE RATE will be added to any balance remaining 30 days after receipt of invoice) 41390 Card Code: Kennedy & Graven, Chartered 200 South Sixth Street Suite 470 Minneapolis, MN 55402 (612) 337 -9300 July 20, 2012 Statement No, 109172 City of Corcoran, MN. 8200 County Road 116 Corcoran, MN 55340 -9303 Through June 30, 2012 CR100 -00004 General I declare, under penalty of law, that this account, claim or demand is just and correct and that no pa s een aid. Signature of Ciaima t 456.00 Total. Current Billing: 456.00 Page: 1 Kennedy & Graven, Chartered 200 South Sixth Street Suite 470 Minneapolis, MN 55402 City of Corcoran, MN. June 30, 2012 CR100 -00004 General Through June 30, 2012 . For All Legal Services As Follows: Hours Amount 3/1/2012 MNI Phone conversation and follow -up email to T Omdal 0.60 108.00 regarding special assessments and process if project is 100% assessed. 4/3/2012 MNI Research question on special assessments and value of benefit to property owners from T Omdal; office conference with C Lefevere regarding same; voicemail to T Omdal regarding same. 4/19/2012 SJIB Phone call with Mayor regarding TIF legislation Total Services: 1.70 306.00 0.20 42.00 456.00 Total Services and Disbursements: $ 456.00 STATEMENT 30- Jul -12 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JULY 2012 ASSESSING FEE COUNTY DATA FEE HOMESTEAD APPICATIONS $4,107.00 $16.39 $35.00 TOTAL $4,158.39