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Home My WebLink About2012-07-26 - Council Agenda Agenda Corcoran City Council July 26, 2012-7:00 PM 1.Call to Order/Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Open Forum 5.Presentations 6.Planning Business-None 7.Engineering / Wenck-None 8.Public Hearing-None 9.Consent Agenda a.Draft Minutes of 07/12/12Council Meeting* b.Resolution 2012-34 St Thomas The ApostleTemporary Gambling License* c.Resolution 2012-38 Approving Range Donation* d.Resolution 2012-40 Corcoran Jaycee’sTemporary Liquor License* 10.Staff Reports / Memos/Commissions a.Planning Update* b.City of Greenfield’s Question on Public Safety Contracting c.Code Enforcement Update* d.Country Daze Update* 11.Unfinished Business a.Hazardous Building Resolutionand Order for Removal* b.Sewer and Water Project c.PW Facility* i.Comparing Economics of Possible PW Sites ii.Concept Site Plan for Approximately 11 Acres iii.Discussion on Options to Designing and Building a Facility d.Brockton Interchange Update* e.2012 Performance Report* f.2013 Budget* 12.New Business a.Contract for Assessing Services with Rolf Erickson* 13.Claims as Presented* a.Escrow Claims (Fund #500) b.Building Inspections Claims c.All Other Claims As Presented 14.Unscheduled Items 15.Closed Meeting a.To consider Sewer and Water Easement offers 16.Review of Upcoming Council Meeting Agenda 17.Adjournment *Includes Materials- Materialsrelating to these agenda items can be found in the House Agenda Packet by Door. Administrator’s AgendaNotes Corcoran City CouncilMeeting July 26, 2012 4.Open Forum 5.Presentations 6.Planning Business / Landform-None 7.Engineering / Wenck-None 8.Public Hearing-None 9.Consent Agenda a.Draft Minutes ofJuly 12, 2012Council Meeting b.Resolution 2012-34 St ThomasChurch c.Resolution 2012-38 Range Donation d.Resolution 2012-40Corcoran Jaycee’s 10.Staff Reports / Memos/Commissions a.Planning and Zoning Update Report b.Request by City of Greenfield.The Greenfield City Council is asking if Corcoran is interested in providing them police services. The mayor, police chief, and I met this past week to discuss. I have put on this agenda for the council to discuss. The chief and I advise that while we are always interested in sharing services, we need to see a detailed proposal of what they are looking for in order for us to make an appropriate response. A question such as “are you interested in a potential partnership” cannot be adequately responded to by Corcoran or any city. I advised the Greenfield administrator to consider putting together a RFP that provides the detail of what specifically they are looking for by way of services, deliverables, and performance expectations. In the absence of thatdocument, the chief and I advise that we not respond favorably to their request. c.Code Enforcement Update Report d.Chad Robran to address the council regarding Corcoran Country Daze. 11.Unfinished Business a.Sewer and Water Project. There will be a verbal update from the city engineer on the status of the project and its construction start. The city attorney will advise on the state of the easement procurement. He may ask the council to meet in closed session regarding the negotiation of the remaining easement yet to be settled. b.PW Facility.See my report and several attachments. c.Hazardous Building. The city attorney has prepareda couple of documents andan orderto have the building removed. I have talked to the property owner, they are working with a local firm to remove the building. Our order is for backup and we will not proceed unless the property owners ask us to do so or for some reason cannot meet the conditions of the order. d.Brockton Interchange Update. Council member Cossette will lead the discussion of the latest update to theBrockton (Co Rd 101 & Interstate 94) Interchange design concepts and how those plans may impact the city at our north border. In your packet are two concept plans which are the latest proposals for final design. stnd e.2012 Performance Report-1& 2Qtr. Your packet has the midyear financials. Everything looks good and we are basically right where we should be. Please note that the expenses for the City Engineer and the City Planner both exceed budget at midyear. Yet to come out of those line items are the expenses associated with the planning for the Public Works facility. Since we don’t have a present revenue source (bonds sold), we can’t charge those expenses against that future source.For the time being all expenses incured to date for the pre-development work on the PW Facility are nested in the General Fund. Once bonds are sold, all related expenses will be charged against that revenue. Administrator’s AgendaNotes Corcoran City CouncilMeeting July 26, 2012 f.2013 Draft Budget.The first real draft of the budget is in you packet. Staff has been working on the expense side of the budget. We have the departments recommended expenses on all line items including personnel. Generally, there are no major cost increases. There are some new expenses associated with removal of computer equipment and office related equipment from the CIP and put in the General Fund. In this budget draft(Version1), I have plugged in personnel costs at a 2% COLA and the city picking up the maximum expected health insurance premium increase which is expected to be 8.5% over 2012.This personnel cost would be approximately $46,758 over the 2012 Budget. A 1% COLA and a maximum health insurance pick up would be $34,266. I estimatethat this 2% would be the outside limit of personnel benefits that I see as feasible. Overall expenses are increased $84,451. This Version 1 does not yet have revenue figures plugged in at this time. The estimated property tax levy and the tax rate to sustain a levy at a given amount are still not known. I need to have a better picture of a city wide market value before I can do this. I will be able to have these figures for the next council meeting. 12.New Business a.Contract for assessingservices. Rolf Erickson of Rolf Erickson Enterprises, Inc. is proposing to renew the contract for assessing services from 10.01.12 to 09.30.13. Mr. Erickson and his firm have provided assessing services between the city and his firm for many years. The new agreement if approved will be for $49,284 which is the same amount as the current and expiring agreement. Mr. Erickson and his staff deliver quality services to the city’s residents and property owners. There have been no complaints or problems received at my level and he isvery responsiveto city needs. I do have a question for the council though regarding exploring alternatives for assessing services. If interested, the city would develop a RFP and put it out on the street. Ibelieve other private assessing firmswould respond as would Hennepin County. I am familiar with the county’soperation and services. Bottom line is I think wecouldreceive assessing services at a lower cost. Downside of Hennepin County and other firms would be theirunfamiliarity with the specifics of the city and its residents. Also, the relationshipsand trust among property owners withMr. Erickson andhis staff is not easily replaced. While I think we can get a lower cost for the service, we would not really know what that cost would be until we put out an RFP. We have two months so I propose to develop a RFP and ask for proposals.It’s your call but my philosophy is to periodically review all city agreements for professional services to determine if we are getting the best valueand service for our dollars. I don’t think this agreementwith Mr. Erickson et alhas been looked at for at least15 years and probably more. 13.Claims as Presented* a.Escrow Claims (Fund #500) b.Building Inspections Claims c.All Other Claims As Presented 14.Unscheduled Items 15.Closed Meeting 16.Review of Upcoming Council Meeting Agenda 17.Adjournment Administrator’s AgendaNotes Corcoran City CouncilMeeting July 26, 2012 Council Calendar Planning 7/10/12 8/2/12 9/6/12 10/4/12 11/1/12 12/6/12 Commission Cossette Asleson Milbrandt Guenthner Cossette Gmach P & T 7/17/12 8/21/12 9/18/12 10/16/12 11/20/12 12/18/12 Commission Asleson Milbrandt GuenthnerCossette Gmach Asleson . City of Corcoran City Council Meeting Minutes July 16, 2012 9a. The Corcoran City Council met on July 16, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Public Safety Director Gormley and City Clerk Heinecke. Mayor Guenthnercalled the regular meeting to order at 7:00 pm. 1.Call to Order/Roll Call 2.Pledge of Allegiance 3.Agenda Approval MOTION: made by Milbrandt, seconded by Aslesonto approve the agenda with the following addition. 10c. Trusight Update Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4.Open Forum-None 5.Presentations-None 6.Planning Business-None 7.Engineering-None 8.Public Hearing-None 9.Consent Agenda a.Draft Minutes of June 28, 2012Council Meeting b.Annual Insurance Renewal MOTION: made by Gmach, seconded by Milbrandtto approve the consent agenda as presented. Voting Aye:Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10.Staff Reports / Memos/Commissions a.2012 Corcoran Election Calendarreceived by council. Councilor Gmach announced he will not run for re-election. b.Stormwater Discharge Permit Analysisupdate from Susan Nelson, no action taken. c.Administrator Donahue verbally reported on the status of the Trusight contract. Trusight will submit a summary report to the Mayor, and the Mayor will meet with staff. 11.Unfinished Business a.City Attorney Carson updated council on the status of the dangerous buildingat20112 Co Rd 10. The “Order to Raise and Remove a Hazardous Building” will continue at the July 26, 2012 council meeting. Attorney Carson will contact the owner representatives that attended the meeting. b.Sewer and Water Projecteasement discussion will continue in a closed meeting. All but 2 properties have resolved easement agreements. c.Public WorksFacilitypotential building plan presented by Andrew Cooper of Oertel Architects. Staff to collect data related to fire suppression and report to council. Pat Hank 9425 Trail Haven Rd expressed concern about hauling water, PW facility in the middle of a park and the cost of tanks and sprinklers on the Co Rd 19 site. d.MN Capital Projects Grant Proposals Update–Administrator Donahue confirmed grants were submitted. City of Corcoran City Council Meeting Minutes July 16, 2012 9a. 12.New Business a.Draft 2013 Budget–Administrator Donahue presented the initial 2013 Draft Budget document. Council discussion will continue at future council meetings with a preliminary levy amount decided by September 13, 2012. 13.Claims as Presented a.Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Gmach to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b.Building Inspections Claims MOTION: made by Milbrandt, seconded by Gmach to approve escrow building inspection claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c.All Other Claims As Presented MOTION: made by Milbrandt, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14.Unscheduled Items-None Mayor Guenthner recessed the regular meeting at 9:00 to meetin closed session. Mayor Guenthner reconvened the regular meeting at 9:21. 15.Closed Meeting a.To consider Sewer and Water Easement offers, no action taken 16.Review of Upcoming Council Meeting Agenda a.St Thomas Gambling Resolution b.Sewer and Water c.Public Works d.2013 Budget e.5 Year Financial Plan Mayor Guenthner thanked Councilor Gmach for chairing the 7/12/12 council meeting. MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:22 pm ________________________________ Jeanie Heinecke, City Clerk City of CorcoranJuly 26, 2012 County of Hennepin State of Minnesota RESOLUTION NO. 2012-37 9b. Motion By: Seconded By: A RESOLUTION APPROVING OFF-SITE CHARITABLE GAMBLING IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Charitable Gambling License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEELICENSE LICENSE EFFECTIVE DATE St. Thomas The ApostleCharitable GamblingAugust 19,2012 VOTING AYEVOTING NAY Guenthner, KenGuenthner, Ken Asleson, RichAsleson, Rich Cossette, TomCossette, Tom Gmach, GeorgeGmach, George Milbrandt, RosalynMilbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26thday of July2012. ____________________________________ Kenneth Guenthner -Mayor ATTEST: ____________________________________ City Seal Jeanie Heinecke –City Clerk 11 Page of 9b. City of CorcoranJuly 26, 2012 County of Hennepin State of Minnesota CITY OF CORCORAN RESOLUTION2012-38 9c. MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A DONATION OF CASH FROM ARMAND ANDMARY BRACHMAN WHEREAS, Armand andMary Brachmanhave made a contribution to the City of Corcoran in the amount of $10,000; and WHEREAS ,Armand and Mary Brachmanhave requested that said contribution be utilized to recognize the Police Department and be earmarked for Public Safety Range Project. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran accepts the donation from Armand and Mary Brachmanin the amount of$10,000 with much appreciation. VOTING AYEVOTING NAY Guenthner, KenGuenthner, Ken Asleson, RichAsleson, Rich Cossette, TomCossette, Tom Gmach, GeorgeGmach, George Milbrandt, RosalynMilbrandt, Rosalyn Whereupon, said Resolution is hereby declared adoptedon this 26th day of July,2012. ____________________________________ KennethGuenthner-Mayor ATTEST: ____________________________________ Jeanie Heinecke –Clerk City Seal City of CorcoranJuly 26, 2011 County of Hennepin State of Minnesota RESOLUTION NO. 2012-40 9d. MOTION BY: SECONDED BY: A RESOLUTION APPROVING TEMPORARY ON-SALE 3.2% MALTLIQUOR LICENSEIN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor Licensesaregranted effective for the dates as indicated,to the following Licensees, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEELICENSE LICENSE EFFECTIVE DATE Corcoran Jaycee’sOn-sale 3.2% malt liquorAugust 17 –18,2012 VOTING AYEVOTING NAY Guenthner, KenGuenthner, Ken Asleson, RichAsleson, Rich Cossette, TomCossette, Tom Gmach, GeorgeGmach, George Milbrandt, RosalynMilbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26 thday of July, 2012 ____________________________________ Kenneth Guenthner, Mayor ATTEST: ____________________________________ City Seal Jeanie Heinecke, Clerk 11 Page of 105 South Fifth Street, Tel:612-252-9070 Suite 513Fax:612-252-9077 MEMORANDUM Minneapolis, MN 55401 www.landform.net July 17, 2012 DATE Dan Donahue TO City Council, Planning Commission CC Kendra Lindahl, City Planner FROM Active Corcoran Planning Applications RE The following is a summary of project statusfor current, active projects: Armbruster Topography and Wetland Waiver(city file no. 09-011). 1.An application has been received for a waiver from the topography and wetland requirementsandwas reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013.This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development/subdivision. 2.Corcoran Public Works Building Preliminary and Final Plat and Ordinance Amendment (City File 12-010). The City is in the process of considering acquisition of land from the Roehlke’s for a new public works building on County Road 19. This item has not been scheduled for a meeting as the City Council continues to work through site planning and building issues. Also, there are a number of projects that have been approved,but are still not filed and closed out: Corcoran Business Park (city file 06-005 1.). The City Council granted a one year extension to the expiredon April 12,2011 final plat approval, which .Staff has spoken to the applicant and will be working to close out this project. Northern Natural Gas Administrative Permit (city file 09-009 2.). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans.The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot 3. rd Consolidation and Easement Vacation (city file 10-007) .On September 23the City Council approved Resolutions 2010-37, 2010-38 and 2010-39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit th and found that the major application and has begun site work. Staff inspected the site on October 12 site improvements had been made, but there are several items that still have to be addressed.We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. Park Place Storage After-the-Fact Extension of Approvals (city file no. 10-008 4.). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place th andfinal mini-storage building on that site. The approvals expired on Storage to construct the 18 SMSMSM Landform, SensiblyGreenand Site to Finishare service marks of Landform Professional Services, LLC. 1 September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The request was approved by the City Council on January 26, 2012. Corcoran Wildlife Preserve (city file 10-009) 5.. Preliminary plat (city file 06-004) was approved on September 23, 2010 September 27, 2007 (Res. 2007-72) with 8 findings and conditions. On , the city council approved Resolution 2010-40 approving the final plat. The applicant has 2 yearsto address all conditions of approval and record the final plat.The final plat approvals will expire on September 23, 2012unless the applicant requests and is granted an extension. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10-012). 6.An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation th Avenue North. The application was approved by the of a business with outside storage at 20010 75 rd City Council on June 23.This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals will expire on September 23, 2012. Custom Filtration Inc. Preliminary and Final Plat(city file no. 11-008). 7.The city received an application to combine the existing Custom Filtration lot with theoutlot to the west. The request was th approvedby the City Council on December 19. The applicant is working through finance and other issues and intends to file the plat later this year. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility 8. Easement at 19951 Oswald Farm Road (city file 12-002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was nd approved by the City Council on March 22and site work had begun. Schmid IUP for Auto Repair Home Occupation at 6334Rolling Hills Road (PID 33-119-23-33-001) 9. (city file no. 12-009). As a result of a code enforcement action, Steven Schmid has requested an interim use permit to allow auto repair as a home occupation. The item was approved by the City Council on June 28, 2012. Daryl & Louredette PatnodeRequest for Agricultural Preserve Designation and Expiration for 10. 23301 County Road 50 (PID 30-119-23-11-0001) (city file no. 12-012). An application for Agricultural Preserve was submitted but is currently incomplete. Whenthe missing information is received to renew the Agricultural Preserve designation, the item will be scheduledfor Council review. Sprint Tower Administrative Permit and Site Plan Modification (PID 25-119-23-41-0001) (city file 11. no. 12-013). Administrative approval to allow replacement of existing antennas and ground equipment on the towerat 7205 CR 101was granted on 07/16/12. David and Betty HeinzCertificateof Compliance (PID 03-119-23-14-0002) (City File 12-014). 12.An after-the-fact Certificate of Compliancefor construction of an Agricultural Building that exceeds size limits with metal roof and siding at 20801 County Road 117was approved on07/09/12. 2 MEMORANDUM STAFF REPORT/Code Enforcement Agenda Item 10 c Council Meeting: Prepared By: July 26, 2012Mike Pritchard Topic: Action Required: CODE ENFORCEMENTREPORT –June 2012Information Only Complaints and ConcernsPermits and Zoning Referred to Public Building Complaints Nuisiance Grass & Misc. Cases Grading or Overweight Animal Home Works, Permits - Building Misc. Concerns Junk/Junk Weed SignsCompaints Referred to Driveway /Ag Vehicle ViolationsOccupationsMetro West, Zoning Permits Permits TotalVehiclesControlConcernsCity AttorneyPermitsPermits or City review Engineer 27210222981431110 Summary of unresolvedcomplaintsreferred to City Attorney: Address Complaint Summary Type 23XXXCo Rd 30Home Occupation 1/20 Drove by site; there was no sign of operating business, commerci equipment storage outside. 1/21 Phone call to Kendra for verification of Code compliance and CUP granted for Accessory Structure. Will follow up. 1/27 Several business trucks, and possibly employee vehicles parked (4) 2/13 Phone call from owner re: letter, left voicemail. 2/15 Returned call to Owner, left voice mail. 3/15 Business trucks, trailers on site. 5 cars, presumably employees parked. No response from property owner. 3/16 Refer file to City Attorney. No updates 21XXXHorseshoe Loose cattle; 2/16 Met with Dan Donahue & Kendra Lindahl; discussed issue and the City's stake i Trail property follow-up to the fence. 2/16 email to Carson for direction. 2/22 Letter sent notifying code damage; violation, requesting timeline for repair of fence. 3/15 Inspected fence, no repairs made. damaged fence Portions of fence completely open. 3/16 Refer file to City Attorney. No updates 22XXXCo Rd 50Home occupation; 1/26 Site inspection; counted 12 vehicles outside of residence, most junk vehicles; trailers near edge of drive-way; transmissions & engines. Possibly running car repair, car parts; additional current vehicles maybe employees. 2/15 Letter sent. 2/22 phone conversation exterior with Owner; Explained violations in letter. Goal is to remove 10 storage March- April. Has auto business in MPLS most vehicles are in transit. auto parts will be removed. Will monitor property and check back 3/15 Site inspection to monitor progress; no progress made, violations had. Both trailers near end of drive way, counted 21 vehicles now on the property. existing. 3/16 Letter sent notifying Owner that he would need to correct the violations by 4/2/2012 or matter will be referred to City Attorney. 5/23 Site inspection: No progress made, 18 vehicles on site, 1 open trailer with engines/car parts Dan's approval. (MP) 6/12 Referred to City Attorney (MP) Northwest Area lla. At 1,1 a "g hmottofta 39 • ADMINISTRATOR’SREPORTAgenda ItemNo.11c. Council Meeting: Prepared By: July26, 2012Dan Donahue, Administrator Topic: Action Required: PW Facility Concept Site PlanDirection Policy: Budget Impact: Summary: City staff has been working onseveral frontssince the last council meeting of July 12, 2012. 1.The first is comparing the economics and costs of both the Co Rd 19 and Co Rd 116 sites. A side by side comparison of both sites is in your packet plus a memo by the city engineer. 2.Another front involvesthe Co Rd 19 site and reducing the size of land parcel to around 10 acres and fitting a facility on that size site. 3.The last front involves preliminary work to get a PW facility built. The questions at this time involve selecting aprocess to follow in order toget the bestfinal design,best method toorganize contractors, have the maximum amount of city control in theentire process, do it at the most efficientmanner. First front There is a memo from the city engineer in your packet. Coming out of the last council meeting, staff has been working to determine the costs and economics of the Co Rd 19 site compared to the Co Rd 116 site. One of the most important variables as we tried to compare the sites was the water supply necessary for PW operations and for fire suppression requirements of the PW facility itself. The two sitescould have different water and sewer systems: Co Rd 19 must be well and septic but theCo Rd 116 might have the option of either well/septic or possibly served by the newpublic sewer and water system. Given this, could well and septic serve either sites oryet be feasible and economically possible. Bottom line is we think is can be both and there is no clear advantage of either scheme. Kent and I will have apresentation on these side by side economic comparisons. There is another issue concerning the “development value” of the Co Rd 116 site. The majority consensus to date has been that thislocation toovaluable for the city to put a facility such as a PW buildingon it. But, how do we really know if that is a correct assumption.Will the city be put in the position of eventually seeing (in the future and Administrator’s Report—July 26, 2012 Council Meeting Page 2 probably far in the future) a missedeconomic developmentopportunity if we put a PW facility on the site. In order to try and quantify the development value of the site, we would have to do an economic analysisstudy. The mayor has discussed this with Northland Securities and I have also. There would be a cost and a time factor if such a study were undertaken I estimate that it would cost us at least $5,000. From my discussion with Rusty Fifield, it is possible to develop a matrix that looks at a number of variables and alternatives. At best,a study will give you general advice on establishing the future development potential of this property.However, I don’t seeany real hard core numbers or clear direction coming out of the study. We can discuss further at the meeting. Second Front Also fromthe last council meeting, staff was tasked with determining if a parcel of land of around ten acres was feasiblefor a PW Facilityand could it meet our needs. The Co Rd 19 location was originally proposed at 10 acres but the size was increasing due to the ownersdesire to minimize small sections of land that might be left over after our desired site was carved out. In you packet is a site plan at Co Rd 19 of 11 acres with a scaled down PW Facility located on it. Oertel Architects advise that several items in this concept need to be moved around, they have the capacity to design a building on a similar sized site of this size. Third Front Staff has been working on developing options around next steps once the building location is selected. While we are not there yet, we will be shortly so we advise to start getting ready. At this council meeting we will have a short presentation to start the process. The engineer and I will present three options on how we get this facility built. We are working on how to evaluate each based on our need to: contro Maximize city l over all phases covering the entire processincluding design, specification writing, bidding, oversight of individual sub-contractors, evaluating quality of work, advice on accepting work performed at each stage, handling “changes”, and supervising an adherence to schedule. Build the best facility possible at a given “not to exceed “ cost Meets both the current needs of the city and having the ability to expand the facility to meet needs going out at least 20 years and a population growth of around 10,000 to 15,000 Overall value to the city and its residents There is no document in your packet. I will have a presentation and a document at the meeting. This will be for information only and I will not ask for direction or decisions at this meeting. The presentation is meant to start the thought process. TO: July 12, 2012 Daniel Donahue, City of Corcoran Kent Torve, Wenck Associates Dear Mr. Donahue and Mr. Torve: FROM: Below is an email from Rob Lowe, a mechanical engineer from Paulson and Andrew Cooper, Oertel Architects Clark Engineering who we have worked with on many occasions on public works facility projects. RE: Fire Suppression Tank Size Rob was also the engineer for the Otsego Public Works Facility, which also needed to utilize a storage tank for fire suppression purposes. In his email, Rob states: The calculated maximum domestic water flow demand is 85 GPM. The calculated building fire sprinkler flow is 550 GPM, which includes the 250 GPM hose flow requirement. Site hydrant layout is dictated by NFPA, but it is the fire official who determines how many hydrants are required to flow simultaneously and what their flow classification is. Typically for these types of facilities the hydrants are class A (1000 GPM) and a minimum of two hydrants are required to flow simultaneously. Given the above, the total site maximum flow requirement would be 2485 GPM. Typically, a water flow of a sprinkler system must be designed for the whole site flow for a duration of 30 minutes. Per NFPA there are reductions allowed for certain design perameters to get the size of the tank to either a 60,000 gallon size, or a 45,000 gallon size. In either case, the Authority Having Jurisdiction is the party that determines the final tank size. Additional considerations for the tank then become whether the tank is inside a building or outside, underground or aboveground, and in outside and above ground how is it insulated, and if any wells have a minimum 15 year history. Please include this memo as an attachment to the final report, and feel free to contact me if there are any questions. Thank you. Sincerely Andrew Cooper - Oertel Architects CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes40,730.0640,000.000.0040,000.00100.00% 40,000.000% R 100-41900-31040 Fiscal Disparities205,805.490.000.000.000.00% 80,000.00100% R 100-41900-31100 General Property Taxes2,124,824.712,506,458.00869,469.501,636,988.5065.31% 2,506,458.000% R 100-41900-31810 Cable Franchise Fee0.0032,000.000.0032,000.00100.00% 32,000.000% R 100-41900-32110 Liquor License Fee18,260.0018,200.0018,250.00-50.00-0.27% 18,250.000% R 100-41900-33402 Homestead Credit0.000.000.000.000.00% -0% R 100-41900-33420 Ag Preserve Credit4,788.690.000.000.000.00% -0% R 100-41900-33421 PERA State Aid1,845.001,845.000.001,845.00100.00% 1,845.000% R 100-41900-33422 Other State Grants and Aids7,369.890.000.000.000.00% -0% R 100-41900-34000 Charges for Services65.000.0095.00-95.000.00% -0% R 100-41900-34103 Zoning/Land Use Appl Fee6,265.645,000.003,215.001,785.0035.70% 5,000.000% R 100-41900-34105 Copies/Maps162.40100.0023.5976.4176.41% 100.000% R 100-41900-34107 Special Assessment Search75.0050.000.0050.00100.00% 50.000% R 100-41900-34108 TIF Administration8,000.008,500.000.008,500.00100.00% 8,500.000% R 100-41900-34405 Clean Up Day Income1,060.001,000.00708.71291.2929.13% 1,000.000% R 100-41900-36200 Miscellaneous Revenues7,697.561,000.008,532.29-7,532.29-753.23% 8,600.00760%Workers Comp dividend R 100-41900-36210 Interest Earnings4,070.716,000.001,568.024,431.9873.87% 6,000.000% R 100-41900-36217 Sale of Assets0.000.000.000.000.00% -0% R 100-41900-36220 Other Rents and Royalties7,812.003,750.0010,848.00-7,098.00-189.28% 10,848.00189%Cropland rental R 100-41900-36230 Donations1,175.000.00750.00-750.000.00% 750.00100% $2,440,007.15$2,623,903.00$913,460.11$1,710,442.8965.19% 2,719,401.00 City Hall Operations R 100-41941-34101 Facility Rental4,442.504,500.002,998.751,501.2533.36% 4,500.000% R 100-41941-36200 Miscellaneous Revenues2,829.480.001,163.80-1,163.800.00% 1,200.00100%Mailbox posts, Wright Hennepin Elect rebate $ 7,271.98$ 4,500.00$ 4,162.55$ 337.457.50% 5,700.00 Police R 100-42100-32240 Animal Licenses0.000.000.000.000.00% -0% R 100-42100-33423 Police Aid46,565.0047,000.000.0047,000.00100.00% 47,000.000% R 100-42100-33424 Police POST Board Train Reimb3,787.264,000.000.004,000.00100.00% 4,000.000% R 100-42100-33620 Other County Grants/Aid11,247.6810,000.003,039.366,960.6469.61% 10,000.000% R 100-42100-34200 Police Permits1,755.001,500.001,360.00140.009.33% 2,000.0033% R 100-42100-34201 Police Serviced Charges5,847.505,000.000.005,000.00100.00% 5,000.000% R 100-42100-34202 Police Reports/Fees1,086.001,500.00309.001,191.0079.40% 1,500.000% R 100-42100-34204 Training0.000.00120.00-120.000.00% 120.00100% R 100-42100-35101 Fines106,500.4190,000.0038,506.2151,493.7957.22% 90,000.000% $176,788.85$159,000.00$ 43,334.57$ 115,665.4372.75% 159,620.00 Building Inspection R 100-42400-32210 Bldg/Plan Review Fees$ 83,590.10$ 60,000.00$ 21,868.36$ 38,131.6463.55% 40,000.00-33% Public Works R 100-43100-33418 Muni State Aid St Maintenance129,363.90130,000.0063,118.0066,882.0051.45% 130,000.000% R 100-43100-34300 Public Works Permits/Fees3,845.003,000.001,050.001,950.0065.00% 3,000.000% R 100-43100-34301 Dust Control78,888.4855,530.0029,262.1726,267.8347.30% 50,000.00-10% R 100-43100-36200 Miscellaneous Revenues72,520.750.00950.00-950.000.00% 950.00100%Property Maintenance $284,618.13$188,530.00$ 94,380.17$ 94,149.8349.94% 183,950.00 Ice & Snow Removal R 100-43125-36200 Miscellaneous Revenues8,010.000.000.000.000.00% -0% $ 8,010.00$ -$ -$ -0.00% - Recycling R 100-43232-33610 County Recycling Grant14,551.0014,500.000.0014,500.00100.00% 14,500.000% 1 of 7 CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments R 100-43232-34400 Recycling70,965.7065,000.0046,307.9418,692.0628.76% 60,000.00-8% $ 85,516.70$ 79,500.00$ 46,307.94$ 33,192.0641.75% 74,500.00-6% Parks R 100-45200-33422 Other State Grants and Aids35,822.8035,823.0036,221.20-398.20-1.11% 36,221.201% R 100-45200-36200 Miscellaneous Revenues44.990.0025.00-25.000.00% 25.00100% R 100-45200-36230 Donations1,320.000.003,490.00-3,490.000.00% 3,490.00100% $ 37,187.79$ 35,823.00$ 39,736.20$ (3,913.20)-10.92% 39,736.20 Transfers to/from Other Funds R 100-49360-39200 Transfer from Other Fund Total Revenue$3,122,990.70$3,151,256.00$1,163,249.90$1,988,006.1063.09%$ 3,222,907.202% 2 of 7 CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL)235.070.000.000.000.00% -0% E 100-41000-300 Professional Srvs (GENERAL)0.000.000.000.000.00% -0% $ 235.07$ -$ -$ -0.00% - City Council E 100-41100-100 Wages and Salaries (GENERAL)6,600.006,600.003,300.003,300.0050.00% 6,600.000% E 100-41100-122 FICA409.20409.00204.60204.4049.98% 409.000% E 100-41100-126 Medicare95.7096.0047.8548.1550.16% 96.000% E 100-41100-210 Operating Supplies (GENERAL)285.00100.000.00100.00100.00% 100.000% E 100-41100-364 Worker's Comp Insurance0.0055.009.8645.1482.07% 55.000% $ 7,389.90$ 7,260.00$ 3,562.31$ 3,697.6950.93% 7,260.00 Newspaper/Newsletter/Website E 100-41130-351 Newsletter Expenses3,714.494,000.002,197.411,802.5945.06% 4,000.000% E 100-41130-354 Web Site700.00700.000.00700.00100.00% 700.000% $ 4,414.49$ 4,700.00$ 2,197.41$ 2,502.5953.25% 4,700.00 City Administrator E 100-41300-100 Wages and Salaries (GENERAL)87,623.1292,141.0044,301.5647,839.4451.92% 92,141.000% E 100-41300-121 PERA6,352.586,680.003,211.873,468.1351.92% 6,680.000% E 100-41300-122 FICA4,856.985,713.002,508.233,204.7756.10% 5,713.000% E 100-41300-126 Medicare1,128.811,336.00586.59749.4156.09% 1,336.000% E 100-41300-130 Employer Paid FSA0.00350.000.00350.00100.00% 350.000% E 100-41300-131 Employer Paid Health9,123.3212,671.005,419.427,251.5857.23% 12,671.000% E 100-41300-133 Employer Paid H S A4,099.980.002,225.00-2,225.000.00% -0% E 100-41300-140 Unemployment Comp (GENERAL)0.000.000.000.000.00% -0% E 100-41300-208 Training and Instruction2,668.472,500.001,391.771,108.2344.33% 2,500.000% E 100-41300-210 Operating Supplies (GENERAL)836.94700.00369.22330.7847.25% 700.000% E 100-41300-364 Worker's Comp Insurance709.00840.00177.94662.0678.82% 840.000% E 100-41300-433 Dues and Memberships871.16900.00847.7652.245.80% 900.000% $118,270.36$123,831.00$ 61,039.36$ 62,791.6450.71% 123,831.00 Clerk/Admin E 100-41400-100 Wages and Salaries (GENERAL)123,369.30130,521.0061,064.7369,456.2753.21% 130,521.000% E 100-41400-110 Overtime193.652,000.000.002,000.00100.00% 2,000.000% E 100-41400-121 PERA8,912.219,608.004,391.045,216.9654.30% 9,608.000% E 100-41400-122 FICA8,311.638,217.003,926.684,290.3252.21% 8,217.000% E 100-41400-126 Medicare1,932.781,922.00918.351,003.6552.22% 1,922.000% E 100-41400-130 Employer Paid FSA700.001,050.00350.00700.0066.67% 1,050.000% E 100-41400-131 Employer Paid Health6,753.9131,678.004,648.9527,029.0585.32% 31,678.000% E 100-41400-132 Medical Cafeteria Plan14,630.260.005,286.48-5,286.480.00% -0% E 100-41400-133 Employer Paid H S A2,225.120.002,070.28-2,070.280.00% -0% E 100-41400-140 Unemployment Comp (GENERAL)0.000.000.000.000.00% -0% E 100-41400-208 Training and Instruction1,044.002,000.00755.001,245.0062.25% 2,000.000% E 100-41400-210 Operating Supplies (GENERAL)395.92500.00403.7196.2919.26% 750.0050% E 100-41400-300 Professional Srvs (GENERAL)0.000.000.000.000.00% -0% E 100-41400-364 Worker's Comp Insurance1,292.771,411.00241.421,169.5882.89% 1,411.000% E 100-41400-433 Dues and Memberships60.00150.0035.00115.000.00% 150.000% $169,821.55$189,057.00$ 84,091.64$ 104,965.3655.52% 189,307.00 Elections E 100-41410-210 Operating Supplies (GENERAL)$ 1,121.55$ 9,000.00$ 49.38$ 8,950.6299.45% 9,000.000% 3 of 7 CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments Auditor/Treasurer E 100-41540-300 Professional Srvs (GENERAL)$ 22,570.00$ 23,000.00$ 19,820.50$ 3,179.5013.82% 25,000.009% Assessor E 100-41550-210 Operating Supplies (GENERAL) 760.08 500.00 465.14 34.866.97% 750.0050% E 100-41550-300 Professional Srvs (GENERAL) 49,284.00 49,284.00 24,642.00 24,642.0050.00% 49,284.000% $ 50,044.08$ 49,784.00$ 25,107.14$ 24,676.8649.57% 50,034.00 Attorney E 100-41600-300 Professional Srvs (GENERAL) 32,971.67 35,000.00 15,015.29 19,984.7157.10% 35,000.000% $ 32,971.67$ 35,000.00$ 15,015.29$ 19,984.7157.10% 35,000.000% Other General Government E 100-41900-210 Operating Supplies (GENERAL)0.0056.25 (56.25)0.00% - E 100-41900-300 Professional Srvs (GENERAL)0.009,085.00 (9,085.00)0.00% 10,000.00100%Trusight, Northland Securities E 100-41900-360 Insurance (GENERAL) 42,717.00 45,000.00 - 45,000.00100.00% 45,000.000% E 100-41900-433 Dues and Memberships 22,206.95 24,000.00 19,487.47 4,512.5318.80% 24,000.000% $ 64,923.95$ 69,000.00$ 28,628.72$ 40,371.2858.51% 79,000.00 Planning & Zoning E 100-41910-300 Professional Srvs (GENERAL) 60,590.13 32,000.00 36,124.09 (4,124.09)-12.89% 50,000.0056%PW Facility $ 60,590.13$ 32,000.00$ 36,124.09$ (4,124.09)-12.89% 50,000.00 Code Enforcement E 100-41920-100 Wages and Salaries (GENERAL) 5,514.32 10,998.00 3,004.80 7,993.2072.68% 10,998.000% E 100-41920-121 PERA 399.74 797.00 223.89 573.1171.91% 797.000% E 100-41920-122 FICA 341.40 682.00 186.29 495.7172.68% 682.000% E 100-41920-126 Medicare 79.82 159.00 43.59 115.4172.58% 159.000% E 100-41920-131 Employer Paid Health - 6,336.00 - 6,336.00100.00% 6,336.000% E 100-41920-210 Operating Supplies (GENERAL) 594.64 1,500.00 176.59 1,323.4188.23% 1,500.000% E 100-41920-417 Uniforms - 100.00 - 100.00100.00% 100.000% $ 6,929.92$ 20,572.00$ 3,635.16$ 16,936.8482.33% 20,572.00 City Hall Operations E 100-41941-200 Office Supplies (GENERAL) 2,562.89 3,000.00 366.14 2,633.8687.80% 3,000.000% E 100-41941-201 Postage/Shipping 2,024.99 2,500.00 1,093.15 1,406.8556.27% 2,500.000% E 100-41941-207 Computer Supplies 5,072.96 3,000.00 1,606.78 1,393.2246.44% 3,000.000% E 100-41941-210 Operating Supplies (GENERAL) 14,208.27 9,500.00 8,732.93 767.078.07% 9,500.000% E 100-41941-300 Professional Srvs (GENERAL) 10,831.59 7,000.00 5,746.09 1,253.9117.91% 7,000.000% E 100-41941-321 Telephone 3,064.88 3,000.00 1,155.34 1,844.6661.49% 3,000.000% E 100-41941-352 General Notices and Pub Info 1,632.31 2,000.00 1,653.95 346.0517.30% 3,000.0050% E 100-41941-364 Worker's Comp Insurance 0.83 438.00 - 438.00100.00% 438.000% E 100-41941-380 Utility & Services (GENERAL) 14,903.84 14,500.00 7,120.99 7,379.0150.89% 14,500.000% E 100-41941-400 Repairs & Maint Cont (GENERAL) 7,059.71 4,000.00 6,636.72 (2,636.72)-65.92% 8,000.00100%Septic failure $ 61,362.27$ 48,938.00$ 34,112.09$ 14,825.9130.30% 53,938.00 IT (Info Technology) E 100-41951-207 Computer Supplies6,295.34 10,000.00 4,200.42 5,799.5858.00% 10,000.000% $ 6,295.34$ 10,000.00$ 4,200.42$ 5,799.5858.00% 10,000.00 Police E 100-42100-100 Wages and Salaries (GENERAL)479,168.33 505,745.00 242,170.39 263,574.6152.12% 505,745.000% E 100-42100-110 Overtime11,251.09 9,500.00 635.65 8,864.3593.31% 9,500.000% E 100-42100-111 Overtime Events/Grants13,761.70 15,000.00 3,025.10 11,974.9079.83% 15,000.000% E 100-42100-121 PERA72,688.58 76,043.00 35,577.12 40,465.8853.21% 76,043.000% E 100-42100-126 Medicare7,506.73 7,657.00 3,657.59 3,999.4152.23% 7,657.000% E 100-42100-130 Employer Paid FSA414.00 2,450.00 258.66 2,191.3489.44% 2,450.000% E 100-42100-131 Employer Paid Health36,189.10 39,283.00 18,174.19 21,108.8153.74% 39,283.000% E 100-42100-132 Medical Cafeteria Plan35,026.54 31,266.00 15,825.03 15,440.9749.39% 31,266.000% 4 of 7 CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments E 100-42100-133 Employer Paid H S A11,125.60 9,621.00 6,437.80 3,183.2033.09% 9,621.000% E 100-42100-200 Office Supplies (GENERAL)4,299.97 5,000.00 2,547.31 2,452.6949.05% 5,000.000% E 100-42100-201 Postage/Shipping647.45 500.00 104.37 395.6379.13% 400.00-20% E 100-42100-208 Training and Instruction12,125.45 10,000.00 8,420.85 1,579.1515.79% 10,000.000% E 100-42100-209 Police Reserves3,706.56 3,500.00 563.99 2,936.0183.89% 3,500.000% E 100-42100-210 Operating Supplies (GENERAL)2,949.75 3,500.00 3,754.58 (254.58)-7.27% 3,500.000% E 100-42100-212 Motor Fuels40,336.26 34,000.00 20,193.13 13,806.8740.61% 34,000.000% E 100-42100-220 Repair/Maint Supply (GENERAL)9,961.58 8,000.00 6,455.12 1,544.8819.31% 8,000.000% E 100-42100-223 Building Repair Supplies2,404.76 3,000.00 1,637.11 1,362.8945.43% 3,000.000% E 100-42100-300 Professional Srvs (GENERAL)586.25 500.00 40.00 460.0092.00% 500.000% E 100-42100-301 Prisoner4,965.84 8,000.00 1,645.88 6,354.1279.43% 8,000.000% E 100-42100-304 Legal Fees34,238.36 30,000.00 15,014.82 14,985.1849.95% 30,000.000% E 100-42100-321 Telephone5,917.07 7,200.00 4,148.65 3,051.3542.38% 7,200.000% E 100-42100-323 Radio Units12,160.98 15,300.00 6,368.88 8,931.1258.37% 15,300.000% E 100-42100-364 Worker's Comp Insurance25,287.19 29,065.00 4,743.94 24,321.0683.68% 32,244.0011%Under review E 100-42100-380 Utility & Services (GENERAL)3,999.30 4,000.00 1,507.66 2,492.3462.31% 4,000.000% E 100-42100-417 Uniforms6,708.76 8,460.00 6,155.16 2,304.8427.24% 8,460.000% E 100-42100-433 Dues and Memberships790.00 1,000.00 705.00 295.0029.50% 1,000.000% $838,217.20$867,590.00$409,767.98$ 457,822.0252.77% 870,669.00 Part Time Officers E 100-42101-100 Wages and Salaries (GENERAL)65,046.50 76,325.00 30,839.61 45,485.3959.59% 76,325.000% E 100-42101-111 Overtime Events/Grants3,548.00 - 2,215.59 (2,215.59)0.00% 2,215.59100%Contractural events/Safe and Sober events. Budgeted 42100-111 E 100-42101-121 PERA1,955.24 2,500.00 879.00 1,621.0064.84% 2,500.000% E 100-42101-122 FICA1,957.81 4,732.00 1,670.96 3,061.0464.69% 4,732.000% E 100-42101-126 Medicare981.50 1,107.00 479.28 627.7256.70% 1,107.000% E 100-42101-140 Unemployment Comp (GENERAL)5,141.46 - - -0.00%0% $ 78,630.51$ 84,664.00$ 36,084.44$ 48,579.5657.38% 86,879.59 Police Admin E 100-42102-100 Wages and Salaries (GENERAL)37,638.83 40,248.00 18,708.22 21,539.7853.52% 40,248.000% E 100-42102-110 Overtime0.00 500.00 - 500.00100.00% 500.000% E 100-42102-121 PERA2,738.44 2,954.00 1,359.38 1,594.6253.98% 2,954.000% E 100-42102-122 FICA2,616.94 2,526.00 1,265.50 1,260.5049.90% 2,526.000% E 100-42102-126 Medicare608.28 591.00 296.01 294.9949.91% 591.000% E 100-42102-130 Employer Paid FSA350.00 350.00 350.00 -0.00% 350.000% E 100-42102-131 Employer Paid Health1,323.58 1,300.00 805.65 494.3538.03% 1,300.000% E 100-42102-132 Medical Cafeteria Plan5,125.12 5,200.00 2,079.35 3,120.6560.01% 5,200.000% $ 50,401.19$ 53,669.00$ 24,864.11$ 28,804.8953.67% 53,669.00 Fire E 100-42200-300 Professional Srvs (GENERAL)247,089.56 250,000.00 121,041.36 128,958.6451.58% 250,000.000% E 100-42200-550 Motor Vehicles11,257.57 - - -0.00% -0% E 100-42200-580 Other Equipment676.00 1,000.00 - 1,000.00100.00% 1,000.000% $259,023.13$251,000.00$121,041.36$ 129,958.6451.78% 251,000.00 Building Inspection E 100-42400-300 Professional Srvs (GENERAL)48,461.47 30,000.00 3,363.21 26,636.7988.79% 15,000.00-50% E 100-42400-437 Surcharges2,995.40 2,500.00 647.23 1,852.7774.11% 2,500.000% $ 51,456.87$ 32,500.00$ 4,010.44$ 28,489.5687.66% 17,500.00 Public Works E 100-43100-100 Wages and Salaries (GENERAL)285,063.83 280,363.00 128,571.15 151,791.8554.14% 280,063.000% E 100-43100-110 Overtime19,345.16 19,000.00 9,298.54 9,701.4651.06% 19,000.000% E 100-43100-121 PERA20,925.65 21,704.00 9,993.27 11,710.7353.96% 21,704.000% E 100-43100-122 FICA16,238.99 18,561.00 7,934.03 10,626.9757.25% 18,561.000% E 100-43100-126 Medicare3,772.10 4,341.00 1,855.51 2,485.4957.26% 4,341.000% 5 of 7 CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments E 100-43100-130 Employer Paid FSA984.00 1,750.00 (729.16) 2,479.16141.67% 1,750.000% E 100-43100-131 Employer Paid Health38,729.45 63,355.00 23,061.46 40,293.5463.60% 63,355.000% E 100-43100-132 Medical Cafeteria Plan6,407.96 - 3,246.98 (3,246.98)0.00%0% E 100-43100-133 Employer Paid H S A11,723.76 - 5,593.52 (5,593.52)0.00%0% E 100-43100-140 Unemployment Comp (GENERAL)0.00 - - -0.00%0% E 100-43100-208 Training and Instruction1,862.85 2,500.00 3,499.00 (999.00)-39.96% 4,000.0060%Unbudgeted Supervisor training E 100-43100-210 Operating Supplies (GENERAL)15,583.09 20,000.00 8,929.65 11,070.3555.35% 20,000.000% E 100-43100-212 Motor Fuels39,943.23 32,000.00 17,892.94 14,107.0644.08% 32,000.000% E 100-43100-220 Repair/Maint Supply (GENERAL)86,483.36 20,000.00 5,150.45 14,849.5574.25% 20,000.000% E 100-43100-222 Seal Coating50,087.50 50,000.00 40,285.50 9,714.5019.43% 40,286.00-19% E 100-43100-223 Building Repair Supplies7,751.79 6,500.00 150.00 6,350.0097.69% 4,000.00-38% E 100-43100-225 Landscape/Ditch Materials11,922.98 10,000.00 3,505.94 6,494.0664.94% 10,000.000% E 100-43100-226 Sign Repair Materials5,502.06 6,000.00 497.85 5,502.1591.70% 6,000.000% E 100-43100-227 Crack Filling15,337.65 16,000.00 12,564.17 3,435.8321.47% 12,565.00-21% E 100-43100-228 Dust Control98,033.30 90,000.00 94,270.55 (4,270.55)-4.75% 94,270.005% E 100-43100-229 Culverts10,081.41 7,000.00 11,132.49 (4,132.49)-59.04% 12,000.0071% E 100-43100-232 Gravel95,049.10 130,000.00 110,544.41 19,455.5914.97% 127,000.00-2%Cut back to offset extra asphalt costs E 100-43100-233 Asphalt Maint/Patching123,718.78 130,000.00 141,008.95 (11,008.95)-8.47% 145,000.0012%Unexpected repairs E 100-43100-300 Professional Srvs (GENERAL)2,100.00 2,100.00 2,100.00 -0.00% 2,100.000% E 100-43100-321 Telephone4,386.46 3,600.00 2,763.33 836.6723.24% 5,000.0039% E 100-43100-364 Worker's Comp Insurance13,419.49 15,076.00 2,948.83 12,127.1780.44% 15,076.000% E 100-43100-380 Utility & Services (GENERAL)8,884.06 9,000.00 6,134.58 2,865.4231.84% 9,000.000% E 100-43100-381 Street/Signal Lights2,624.34 3,000.00 1,369.90 1,630.1054.34% 3,000.000% E 100-43100-417 Uniforms6,920.17 7,000.00 2,247.69 4,752.3167.89% 7,000.000% $1,002,882.52$968,850.00$655,821.53$ 313,028.4732.31% 977,071.001% Ice & Snow Removal E 100-43125-210 Operating Supplies (GENERAL)$ 21,411.77$ 29,000.00$ 15,536.05$ 13,463.9546.43% 29,000.000.00% Engineeering E 100-43170-300 Professional Srvs (GENERAL)68,387.87 36,000.00 39,882.91 (3,882.91)-10.79% 72,000.00100%PW Facility $ 68,387.87$ 36,000.00$ 39,882.91$ (3,882.91)-10.79% 72,000.00 Recycling E 100-43232-210 Operating Supplies (GENERAL)1,839.40 1,000.00 750.00 250.0025.00% 1,000.000% E 100-43232-300 Professional Srvs (GENERAL)71,176.18 63,345.00 32,864.94 30,480.0648.12% 63,345.000% $ 73,015.58$ 64,345.00$ 33,614.94$ 30,730.0647.76% 64,345.00 Parks E 100-45200-100 Wages and Salaries (GENERAL)14,480.39 28,128.00 7,501.88 20,626.1273.33% 28,128.000% E 100-45200-110 Overtime0.00 - 306.00 (306.00)0.00% 306.00100% E 100-45200-122 FICA843.12 1,744.00 484.08 1,259.9272.24% 1,744.000% E 100-45200-126 Medicare196.65 408.00 113.22 294.7872.25% 408.000% E 100-45200-210 Operating Supplies (GENERAL)6,473.95 8,000.00 4,262.16 3,737.8446.72% 8,000.000% E 100-45200-220 Repair/Maint Supply (GENERAL)329.73 1,100.00 751.97 348.0331.64% 1,100.000% E 100-45200-221 Maintenance Projects10,351.90 15,000.00 10,709.74 4,290.2628.60% 15,000.000% E 100-45200-321 Telephone749.79 700.00 292.22 407.7858.25% 700.000% E 100-45200-364 Worker's Comp Insurance3,798.84 4,493.00 501.01 3,991.9988.85% 4,493.000% E 100-45200-380 Utility & Services (GENERAL)4,436.87 7,100.00 2,086.26 5,013.7470.62% 7,100.000% E 100-45200-530 Improvements Other Than Bldgs35,822.80 35,823.00 36,221.20 (398.20)-1.11% 35,823.000% $ 77,484.04$102,496.00$ 63,229.74$ 39,266.2638.31% 102,802.00 Transfers to/from Other Funds E 100-49360-720 Operating Transfers - - - -0.00% $ -$ -$ -$ -0.00% - 6 of 7 CITY OF CORCORAN 11e. 2012 PERFORMANCE REPORT - GENERAL FUND QUARTER ENDED JUNE 30, 2012 Account Description2011 Actual2012 Budget2012 ActualAmount Remaining% of BudgetYear End ForecastBudget DifferenceComments Total Revenue$3,122,990.70$3,151,256.00$1,163,249.90$1,988,006.1065.27% 3,222,907.20 Total Expense$3,127,850.96$3,112,256.00$1,721,437.01$1,390,818.9946.27% 3,182,577.59 Total Revenue - Total Expense$ (4,860.26)$ 39,000.00$(558,187.11)$ 597,187.1131.40% 40,329.61 7 of 7 CITY OF CORCORAN 2013 DRAFT BUDGET 11f. 7/19/2012 DRAFT 1 22013 BUDGET LINE ITEM DIFFERENCE 3 CODEDESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET 2012/2013 PASS THROUGHPAGE # CITY HALL DEPARTMENTS 4 COMMENTS 5City Council 641100-100Wages & Salaries6,6006,6003,3006,6006,600$ - 741100-122FICA / SS409409205409409$ - 841100-126Medicare9696489696$ - 941100-210Operating Expense10-285100100$ - 1041100-364Workers' Compensation30525555$ - Total City Council 117,1447,1573,8377,2607,260$ - 12 13News Letter/Website 1441130-351News letter, Misc literature3,1344,0673,7144,0004,000$ - 1641130-354Website636636700700700$ - 17Total Newsletter & Web3,7704,7034,4144,7004,700- 18 19Elections 2041410-210Operating Supplies1,3666,5071,1229,0005,000$ 4,000 21Total Elections1,3666,5071,1229,0005,0004,000 22 23Auditor 2441540-300Professional Services84,55529,04416,61217,00017,000$ - 25Financial Services5,9586,0006,000$ - Total Auditor 2684,55529,04422,57023,00023,000- 27 28Assessor 2941550-210 Operating Supplies4271,331717500500$ - 3041550-300Professional Services48,69949,28445,17749,28449,284$ - 31Total Assessor49,12550,61545,89449,78449,784$ - 32 33Attorney 3441600-300Professional Services24,42569,75330,86135,00035,000$ - 35Total City Attorney24,42569,75330,86135,00035,000$ - 36 37City Charter 3841000-210Operating Supplies-9235--$ - 3941000-300Professional Services-1,049--$ - Total City Charter 40-1,058235--$ - 41 42Other General Government 4741900-300Professional Srvs2,400----$ - 4841900-321Telephone----$ - 4941900-360Insurance40,25340,64042,71745,00045,000$ -2011-2012 premium amount pending 5041900-430Misc Banking Charges59--$ - 5141900-433Dues & Memberships24,98723,27422,20724,00024,000$ -Elm Creek Watershed, Home Free, NWHSC, League of MN Cities, AMM, Mediation 5241900-810Refunds/Reimbursements2,784--$ - 53General Fund Reserve40,00040,000$ - Total Other Government 5471,08163,91464,924109,000109,000- 55 56Planning & Zoning 5741910-300Professional Services21,21272,55156,87032,00032,000$ - 59Total Planning & Zoning21,21272,55156,87032,00032,000$ - 60 61City Hall Operating Expenses 6241941-200Office Supplies1,3452,1112,5093,0003,000$ - 6341941-201Postage/Shipping2,1382,5511,5542,5002,500$ - 6441941-207Computer / Copier Supplies1,7812,2664,6203,0003,000$ - 6541941-210Operating Supplies12,54415,16010,4259,5009,500$ -Cintas, Zep, Adams, Erkens Water 6641941-300Professional Services5,5057,25010,6507,0007,000$ -Admin fees (Paychex, Acclaims, US Bank, HRA) 6741941-321Telephone3,7503,0852,7743,0003,000$ - 6841941-352Gen. Notices Public Hearing information2,9703,6511,5622,0002,000$ -Crow River / Sun News 6941941-364Workers Comp Insur.( Misc. Vol. Commissioners Staff)42--438438$ - 7041941-380Utilities / Outside Services 14,74417,84812,79214,50014,500$ -Center Point, Randys, Wright Henn Elec, Wright Henn Security 7141941-400Repairs /Maintenance Bldg.9,9572,8846,6624,0004,000$ - 7241941-520Buildings & Structures--$ - 7341941-810Refunds/Reimbursements9--$ - Total City Hall Operating 7454,78456,80653,54748,93848,938- 75 76IT Technology 7841951-207Computer / Supplies7,2605,2856,23210,0007,500$ (2,500)Annual license renewal 41951-210Operating Supplies1,500$ 1,500Hardware/Software 41951-300Professional Supplies6,000$ 6,000Managed services Facility Assets11,000$ 11,000WiFi to civic center, conference room AV improvements, misc office furniture 79Total IT Technology7,2605,2856,23210,00026,00016,000 80 81Engineering 8343170-300Professional Services25,70641,27764,14336,00036,000$ - 84Total Engineering123,37741,27764,14336,00036,000$ - 85 86Fire 8742200-300Professional Services236,742248,613247,090250,000250,000$ -Estimate 8842200-550Motor Vehicles13,86818,94611,258--$ - 8942200-580Safety Inspections--1,0001,000$ -New-Start inspection program 90Total Fire Services250,609267,560258,347251,000251,000$ - 1 CITY OF CORCORAN 2013 DRAFT BUDGET 11f. 7/19/2012 DRAFT 1 22013 BUDGET LINE ITEM DIFFERENCE 3 CODEDESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET 2012/2013 PASS THROUGHPAGE # 91 92Building Inspections 9342400-300Professional Services25,97345,88536,77130,00030,000$ - 9442400-437Surcharges1,1412,9692,2752,5002,500$ - Total Building Inspections 9527,11548,85439,04632,50032,500$ - 96 97Recycling 9843232-210Operating Supplies5112021,8391,0001,000$ - 9943232-300Professional Services64,14066,33971,17663,34569,000$ 5,65543232-34400372 100 Total Recycling64650.6466,54173,01664,34570,000$ 5,655 101 GRAND TOTAL CITY HALL 725,824725,083712,527712,527730,182 102 $ 17,655 103 104City Administrator 10541300-100Wages & Salaries60,32587,96079,19892,14193,987$ 1,846Includes step increase and 2% COLA 10641300-121PERA4,0596,1615,7426,6806,814$ 134 10741300-122FICA / SS3,4464,8904,3875,7135,827$ 114 10841300-126Medicare8061,1511,0191,3361,363$ 27 10941300-130Employer Paid FSA175350-350350$ - 11041300-131Employer Paid Health5,87211,5669,46712,67113,768$ 1,097 11141300-133Employer Paid HSA-3,812$ - 11241300-140Unemployment Compensation6,3452,514--$ - 11341300-208Training4441,5672,6682,5002,500$ - 11441300-210Operating Supplies261-837700700$ - 11641300-364Workers' Compensation750903709840840$ - 11741300-433Dues & Memberships834834871900900$ - 118Grand Total City Administrator113,527117,895108,710123,831127,049$ 3,218 119 120City Clerk / Administrative Staff 12141400-100Wages & Salaries69,356115,842111,141130,521117,112$ (13,409)Includes step increase and 2% COLA 12241400-110Overtime3,2939601942,0002,000$ - 12341400-121PERA3,9588,5788,0269,6088,635$ (973) 12441400-122FICA / SS4,5587,5937,5018,2177,385$ (832) 12541400-126Medicare1,1501,7871,7431,9221,727$ (195) 12641400-130Employer Paid FSA3508507001,050700$ (350) 12741400-131Employer Paid Health5,0206,0866,75431,67827,536$ (4,142) 12841400-132Medical Cafeteria3,6308,02613,369$ - 12941400-133Employer Paid H S A1,9471,8752,081$ - 13041400-140Unemployment Compensation6,7553,822-$ - 13141400-208Training1,4737251,0442,0002,000$ - 13241400-210Operating Supplies180-396500500$ - 13441400-364Workers' Compensation Insurance1,1641,3371,2931,4111,411$ - 13541400-433Dues & Memberships3516060150150$ - 136Grand Total Admin Staff129,112157,640154,301189,057169,156$ (19,901) 137 138Code Enforcement 13941920-100Wages & Salaries4,61710,99839,419$ 28,421Includes step increase and 2% COLA 14041920-110Overtime--1,000$ 1,000 14141920-121PERA3357972,930$ 2,133 14241920-122FICA / SS2866822,506$ 1,824 14341920-126Medicare67159586$ 427 14441920-130FSA Employer--350$ 350 14541920-131Health Insurance-6,33613,768$ 7,432 14641920-140Unemployment Compensation--$ - 14741920-208Training-$ - 14841920-210Operating Supplies5731,5001,500$ - 14941920-331Vehicle Expense-$ - 15041920-344Public Hearing Notices-$ - 15141920-364Workers' Compensation-$ - 15241920-417Uniform-100100$ - 154Grand Total Code Enforcement-5,87720,57262,159$ 41,587 155 156Employee Benefit Charges 15743190-300Professional Services$ - 158 Total Employee Benefit Chgs$ - 159 160Transfers to/from Other Funds 16149360-710Residual Equity Transfer$ - 16249360-720Operating Transfers14,3904,842$ - 163 Grand Total Administration968,4621,005,460981,4151,045,9871,088,545$42,558 164 165 2 CITY OF CORCORAN 2013 DRAFT BUDGET 11f. 7/19/2012 DRAFT 1 22013 BUDGET LINE ITEM DIFFERENCE 3 CODEDESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET 2012/2013 PASS THROUGHPAGE # PUBLIC WORKS 166 167PERSONNEL SERVICES 16843100-100Full-time - Regular273,256276,057263,381280,363279,203$ (1,160) Includes 2% COLA increase 16943100-110Full-time - Overtime19,19324,07718,59419,00019,380$ 380 Includes $1,000 for Country Daze 17043100-121PERA20,63822,80119,29921,70421,647$ (57) 17143100-122FICA / SS15,91516,96515,00318,56118,512$ (49) 17243100-126Medicare3,8354,4623,4834,3414,329$ (12) 17343100-130Employer Paid FSA1,7501,7507001,7501,750$ - 17443100-131Employer Paid Health36,43135,88542,00563,35568,839$ 5,484 17543100-132Medical Cafeteria2,0594,7595,915$ - 17643100-133Employer Paid H S A10,81811,04411,147$ - 17843100-140Unemployment Compensation-589-$ - 17943100-364Workers' Compensation Insurance21,22817,97413,41915,07615,076$ - 18043100-417Uniforms5,7304,9506,1667,0007,000$ - 182Total PW Personnel414,604421,313399,112431,150435,736$ 4,586 183 184PW MICS. OPERATING EXPENSES 18543100-200Office Supplies5--$ - 18643100-208Training and Instruction1,9601,7861,7802,5004,000$ 1,500Training vendor change?? 18743100-210Operating Supplies14,54920,02613,12020,00020,000$ - 18843100-212Motor Fuels24,82230,38238,72132,00032,000$ - 18943100-220Repair/ Main. Supplies21,96219,06585,94120,00020,000$ - 19043100-223Building Repair64950,7117,7486,5004,500$ (2,000) 19143100-300Professional Services2,1002,1002,1002,1002,100$ - 19243100-321Telephone 3,5373,9413,8233,6005,600$ 2,000 19343100-360Insurance-3,645-$ - 19443100-380Utility services9,0727,1428,1039,0009,000$ - 19543100-810Refunds/Reimbursements--$ - Total PW Misc. 19678,656138,799161,33695,70097,200$ 1,500 197 198CITY OPERATING SERVICES 19943100-222Seal Coating-52,44050,08850,00050,000$ - 20043100-225Land Scape/Ditch Maintenance4,8418,3059,10010,00010,000$ - 20143100-226Sign Repair Material1,9013,4151,6956,0006,000$ - 20243100-227Crack Filling20,30310,66715,33816,00010,000$ (6,000) 20343100-228Dust Control92,60175,33898,03390,000100,000$ 10,000based on past experience ~ may change with council decision43100-34301 $70,000364 20443100-229Culverts1,9256,24210,0817,00013,000$ 6,000 20643100-231Drain Tile2,416--$ - 20743100-232Gravel93,461103,07895,049130,000130,000$ - 20843100-233Asphalt/Maintenance patching111,903143,687123,719130,000130,000$ - 20943100-381Signal Lights/street lights2,2862,4122,0353,0003,500$ 500 211Total PW Operating332,281405,586405,138442,000452,500$ 10,500 212 PARKS PERSONNEL SERVICES 21345200-100Wages and Salaries16,21315,49814,48028,12827,345$ (783) 21445200-110Overtime541,083---$ - 21545200-121PERA-----$ - 21645200-122FICA / SS9999838431,7441,695$ (49) 21745200-126Medicare245231197408397$ (11) 21845200-130Employer Paid FSA----$ - 21945200-131Employer Paid Health----$ - 22045200-364Workers' Compensation Insurance1602,6003,7994,4934,493$ - 222Total Parks Personnel17,67120,39419,31934,77333,930$ (843) 223PARKS - MISC. OPERATING EXPENSES PARKS 22445200-210Operating Supplies7,7948,0875,5958,0008,000$ - 22545200-220Repair/ Main. Supplies192553301,1001,100$ - 22645200-221Maintenance Project7,4619,4577,14415,00015,000$ - 22745200-300Professional Services--$ - 22845200-321Telephone680721750700700$ - 22945200-380Utility services6,2435,7694,0237,1007,100$ - 23045200-530Improvements Other than Bldg48,45035,90335,82335,82335,823$ -NW Trails Snowmobile Club expense $35,82345200-33422 $35,823375 23145200-810Refunds/Reimbursements-$ - 233Total Parks Operating70,64760,19153,66567,72367,723$ - 234 235Total Parks88,31880,58672,984102,496101,653$ (843) 236 237Ice & Snow Removal 23843125-210Snow and Ice Removal28,45032,70321,41229,00029,000$ -Salt and Sand43125-36200 $8,010369 239 Total Snow & Ice28,45032,70321,41229,00029,000$ - 240 GRAND TOTAL PUBLIC WORKS & PARKS 1,006,9601,145,5291,132,9971,164,6911,186,089 241 $ 21,398 242 3 CITY OF CORCORAN 2013 DRAFT BUDGET 11f. 7/19/2012 DRAFT 1 22013 BUDGET LINE ITEM DIFFERENCE 3 CODEDESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET 2012/2013 PASS THROUGHPAGE # POLICE 243 244PERSONNEL SERVICES 245POLICE 24642100-100Wages and Salaries460,839492,602434,520505,745515,852$ 10,1072% COLA 24742100-110Overtime12,6808,8709,7969,5009,500$ -Includes $1,000 for Country Daze/Lieutenant not eligible for OT or Holiday Cash 24842100-111Overtime Events14,88012,28512,45915,00015,000$ -Pass thru funds only/no MotoCross/ No Rockin Rogers42100-33620/34201 $15,000351/353 24942100-121PERA73,72075,12065,49176,04377,570$ 1,527 25042100-122FICA / SS(123)---$ - 25142100-126Medicare7,2427,4436,7887,6577,811$ 154 25242100-130Employer Paid FSA2,3892,4504142,4502,450$ - 25342100-131Employer Paid Health24,32834,16736,18939,28342,699$ 3,416 25442100-132Medical Cafeteria29,95425,86332,95731,26633,985$ 2,719 25542100-133Employer Paid H S A7,5009,37610,4049,62111,297$ 1,676 25642100-134Employer Paid HRA1,875---$ - 25742100-364Workers' Compensation18,94526,97924,78729,06524,000$ (5,065) 259TOTAL654,231695,155633,805725,630740,164$ 14,534 260PART TIME 26142101-100Wages and Salaries42,22664,66161,32276,32578,100$ 1,775$.50 increase per hour 26342101-111Overtime Events1,8102,1623,548--$ -Pass thru only-PT officer works events if no full time officer available-funds from 42100-111 26442101-121PERA9274,2901,8042,5002,500$ - 26542101-122FICA / SS2,5223,8871,7924,7324,842$ 110 26642101-126Medicare6469699281,1071,132$ 25 26742101-140Unemployment Comp-1,151-$ - 268TOTAL48,13075,96970,54484,66486,574$ 1,910 269POLICE ADMIN 27042102-100Wages and Salaries35,26336,54933,96340,24842,328$ 2,080Clerk final step pay and 2% COLA 27142102-110Overtime---500500$ - 27242102-121PERA2,6392,7962,4542,9543,105$ 151PT officers who are employed as full time at home agency are PERA eligible 27342102-122FICA / SS2,3852,4992,3542,5262,655$ 129 27442102-126Medicare564588547591621$ 30 27542102-130Employer Paid FSA350350350350350$ - 27642102-131Employer Paid Health1,3221641,3241,3003,430$ 2,130 27742102-132Medical Cafeteria3,8974,6164,7315,2002,730$ (2,470) 278TOTAL46,42047,56345,72253,66955,719$ 2,050 279 280SUPPLIES 28142100-200Office Supplies5,4054,6703,8195,0005,000$ - 28242100-201Postage844465483500500$ - 28342100-208Training Classes and Supplies5,6039,70612,12510,00010,000$ - 28442100-209Police Reserves Equipment3,7472,8062,4013,5003,500$ - 28542100-210Patrol Supplies2,9753,4342,9503,5003,500$ - 28642100-212Motor Fuels22,19130,80536,66134,00034,000$ - 28742100-417Clothing and Uniforms5,9366,9096,3688,4608,460$ - 28842100-433Dues and Memberships1,1741,0657901,0001,000$ - 28942100-810Refunds/Reimbursements---$ - TOTAL 29047,87459,86065,59865,96065,960$ - 291 292CONTRACTUAL SERVICES 29342100-220Maintenance - Motor Vehicle10,2579,06612,7888,0008,000$ - 29442100-223Building Maintenance and Repairs1,3653,2682,3183,0003,000$ - 29542100-300Professional - Animal Control507-546500500$ - 29642100-301Prisoner - Professional Fees11,8243,0654,4458,0008,000$ - 29742100-304Legal Services33,24028,75731,68930,00030,000$ - 29842100-321Telephone4,4034,9395,1247,2007,200$ - 29942100-323Radio Units12,24812,54310,68315,30015,300$ - 30042100-380Utility Services / Civil Defense/Emergency Management2,6923,0742,7714,0004,000$ - TOTAL 30276,53764,71370,36376,00076,000$ - 303 GRAND TOTAL POLICE873,193943,260886,0321,005,9231,024,41718,494 304 305 306 COMBINED GRAND TOTAL EXPENDITURES2,848,6153,094,2493,000,4443,216,6013,299,052$82,451 307 308 309 310 311 4 CITY OF CORCORAN 2013 DRAFT BUDGET 11f. 7/19/2012 DRAFT 1 22013 BUDGET LINE ITEM DIFFERENCE 3 CODEDESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET 2012/2013 PASS THROUGHPAGE # BUDGET DIFFERENCE REVENUES 2011 ACTUAL 2012 BUDGET 2013 BUDGET 312 2009 ACTUAL2010 ACTUAL 2012/13 313- 31441900-31020Delinquent Property Taxes27,61576,17840,73040,000$ (40,000) 31541900-31040Fiscal Disparities145,787178,897205,805-$ - 31641900-31050Property Tax Unallotment-$ - 31741900-31100General Property Taxes2,052,7482,092,9292,124,8252,506,458$ (2,506,458) 318Total Taxes Received 2,226,1512,348,0032,371,3602,546,458$ (2,546,458) 319GENERAL GOVERNMENT$ - 32041900-31810Cable Franchise Fee33,32634,67437,25332,000$ (32,000) 32141900-32110Liquor Licenses Fees18,42018,26018,26018,200$ (18,200) 32241900-33402Homestead Credit1,7721,515-$ - 32341900-33403Mobile Homestead Credit---$ - 32441900-33420AG Preserve Credit1,8733,3064,789-$ - 32541900-33421PERA State Aid1,8451,8451,8451,845$ (1,845) 32641900-33422Other Grants and Aid32,00028,63017,370-$ -Past years: DNR, 1000 Friends, Met Council 32741900-34000Charges for Services5040065$ - 32841900-34103Zoning / Subdivision Fees7,5455,4106,2655,000$ (5,000) 32941900-34105Copies / Maps80303152100$ (100) 33041900-34107Assessment Search25257550$ (50) 33141900-34108TIF Administrative Fees16,00022,0008,0008,500$ (8,500) 33341900-34405Clean up day Income1,4739631,0601,000$ (1,000) 33441900-36200Miscellaneous Revenue6,6295,3817,6951,000$ (1,000)$260.00 Wetland Buffer Signs, $25.00 Fireworks Permit 33541900-36210Interest Earnings6,2714,4434,0716,000$ (6,000) 33641900-36217Sale of Assets19,400---$ - 33741900-36220Rents / Royalties4,7467,8127,8123,750$ (3,750)Crop Rentals 33841900-36230Donations9001,9751,175-$ -$ 800.00 Newsletter advertising 33941900-36233Refunds/Reimbursements1,705---$ - 340CODE ENFORCEMENT$ - 34141920-32100Business/License Fee-$ - 34241920-34000Charges for Services--$ - 343CITY HALL OPERATIONS$ - 34441941-34100General Government--$ - 34541941-34101Facility Rental3,0433,1654,4434,500$ (4,500) 34641941-36200Miscellaneous Revenue5771,4562,778-$ - 347PUBLIC SAFETY$ - 34842100-32240Animal Licenses2248-$ - 34942100-33423Police Town Aid47,25846,32846,56547,000$ (47,000) 35042100-33424Police Training & POST4,3613,5853,7874,000$ (4,000) 35142100-33620Other Grants and Aid/Safe & Sober 11,27110,32111,24810,000$ (10,000)Pass through only - Local traffic project42100-111/42101-111 $10,000248 35242100-34200Police Permits1,6501,6851,7551,500$ (1,500) 35342100-34201Police Service Charge7,8008,4005,8485,000$ (5,000)42100-111/42101-111 $5,000248 35442100-34202Police Reports / Misc. Fees1,3101,6991,0861,500$ (1,500) 35542100-34204Police Training-474--$ - 35642100-35101Fines104,001110,389106,50090,000$ (90,000) 35742100-36230Donations--1,345$ - 35842100-36233Refunds/Reimbursements12,077--$ - 359BUILDING INSPECTION$ - 36042400-32210Building Permit Fees 47,87977,35883,59060,000$ (60,000)42400-300 $36,77193 361PUBLIC WORKS$ - 36243100-33418MSA Road Maint. Fund100,72284,891129,364130,000$ (130,000) 36343100-34300Public Works Permits / Fees2,8301,5353,8453,000$ (3,000) 36443100-34301Dust Control72,14777,85478,88855,530$ (55,530)43100-228 $70,000203 36543100-36100Special Assessments275-$ - 36643100-36200Miscellaneous Revenue70,27272,521-$ - 36743100-36233Refunds/Reimbursements132--$ - 368ICE & SNOW REMOVAL$ - 36943125-36200Miscellaneous Revenue8,010$ -43125-210 N/A 2012 370RECYCLING$ - 37143232-33610County Recycling Grant15,83416,47414,55114,500$ (14,500) 37243232-34400Recycling Income59,97166,94670,96565,000$ (65,000) 37343232-36200Miscellaneous Revenue6$ - 374PARKS$ - 37545200-33422Other State Grant48,45035,82335,82335,823$ (35,823)Snowmobile trail grant45200-530 $35,823230 37645200-34101Facility Rental1,0181,1651,3111,000$ (1,000) 37745200-36200Miscellaneous Revenue10545$ - 37845200-36230Donations3,8951,320$ - 37945200-36233Refunds/Reimbursements26-$ - 380TRANSFERS TO/FROM OTHER FUNDS$ - 38149360-39200Transfer from Other Fund-16,426-$ - 382 383TOTAL OTHER REVENUES 696,639777,475801,473605,798(605,798) 384 385 TOTAL ALL REVENUES2,922,7903,125,4783,172,8333,152,256(3,152,256) 386 387ALLOCATION FROM RESERVE FUNDS 388REVENUES LESS DISBURSEMENTS74,17531,229172,390(64,345)(3,234,707) 389**These are monies available for the Reserve Funds 5 CITY OF CORCORAN 2013 DRAFT BUDGET 11f. 7/19/2012 DRAFT 1 22013 BUDGET LINE ITEM DIFFERENCE 3 CODEDESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET 2012/2013 PASS THROUGHPAGE # 390 391 Debt Service 392 Equipment Certificate Fund # 309 & 416 393 3942006 & 2008 & 2010 Certificates 395 396Disbursements 397Equipment Certificate 398Fiscal Agent Fees / Issuing Fees 399Principal 183,000 400Interest37,170 401Required 5% overage11,009 402Total-122,891231,179 403 404Revenues 405Levy 231,179$ (231,179) 406Interest 407Sales of Assets 408Bond Proceeds 409Total231,179$ (231,179) 410 Facility Expansion (PD) #307 & #407 411 412Fund #407 from 2006 and forward 413Disbursements 414Project Costs 415Principal36,000 416Interest5,412 417Required 5% Overage2,071 418Total41,38043,483$ (43,483) 419 420REVENUES LESS DISBURSEMENTS 421Total Debt Service274,661$ (274,661) 422Total Property Tax Levy2,781,119$ (2,781,119) 6 12a. Corcoran Mayor and City Councilmembers TO: Dan Donahue, City Administrator FROM: Rolf Erickson, City Assessor 763-473-3978 DATE: July 5, 2012 RE: 2013Assessment Amount Term of ContractOctober 1, 2012-September 31, 2013 Effective Date of Increase Requestedno increase Current Contract Amount:$49,284,00 Requested Amount for 2013Assessment:$49,284.00 Current Monthly Fee$4,107.00 Requested Monthly Fee$4,107.88 Requested annual increase$0 The amount for supplies and postage should be approximately the same as last year. Transportation costs have risen again. Two copiesof the contractare included with this memo. Please present this to the Council at the next possible meeting. 12a. CONTRACT FOR ASSESSING SERVICES This contract is made this first day of October, 2012, by and between the City of Corcoran, Hennepin County, Minnesota th Ave. North, Plymouth, Minnesota, 55447 (hereinafter called the “Municipality”) and Rolf Erickson Enterprises, Inc. 14520 12 DBA Southwest Assessing, a Minnesota Corporation (hereinafter called the “Contractor”) The Contractor represents that he is a Licensed Minnesota Assessors as required in Chapter 273 of Minnesota Statutes and thathe is a qualifiedreal estate appraiser. ASSESSING SERVICES: The Municipality hereby contracts for and the Contractor hereby agrees to cooperate with officials of the Municipality and the County of Hennepin in performing 2013assessment services as defined in MinnesotaStatutes. The Municipality agrees and acknowledges that the manner and the method used in the performance of the assessment duties will be under the control and direction of said Contractors. CONTRACT PRICE: In consideration of the services rendered by the Contractor, the Municipality shall pay to the Contractor at the above stated address, the sum of $49,284,00 payable in twelve (12) installments of $4107 beginning by the last day of October, 2012and ending by the last day of September, 2013. The following services are to be billed separately on a one time basis. NONE. In order for any increase to be effective for the 2013 contract the increase must be presented to the Municipality on or before May 15, 2013 FURNISHING OF EQUIPMENT: The contractor shall provide all transportation necessary for the performance of the services contracted for. The Municipality shall furnish all equipment and supplies necessary for the performance of the services contracted for, including a current set of aerialphotographs and Hennepin County Data fee. ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the local board of review meeting on the date selected by the Municipality and the Contractor and not to exceed three other Municipality council meetings during the term of the contract. LEGAL STATUS: The parties agree that the Contractor is not required to maintain office hours, shall not receive retirement benefits, health insurance benefits, or any other fringe benefits offered to employees of theMunicipality and shall, in all respects, be deemed independent an contractor. IN WITNESS WHEREOF, the Contractor and the Municipality have executed this Contract this day of 2012. City of Corcoran(Municipality) by Southwest Assessing (Contractor) by IInvoice June 30, 2012 Invoice No 1202807 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -13 Public Works Building Professional Services Through June 30,2012 Wentk kssocw9es, Inc. 1800 Pioneer Creek Center PA. Box 249 Maple Plain, Mn 55359 -0249 (763) 4794200 Fax (763) 4794242 e-ma 1 accounting iiwenck.com enck Phase 17 Professional Personnel ROEHLKE DUE DILIGENCE Hours Rate Amount Boll, Wesley 2.00 98.00 196.00 Kelly, Patricia 1.50 55.00 82.50 Libby, Heather 9.00 100.00 900.00 Miller, Peter .70 162.00 113.40 Nelson, Susan .60 60.00 36.00 Schmidt, Rowdy 2.00 89.00 178.00 Schultz, Jeremy 1.00 97.00 97.00 Summers, Matthew 30.40 73.00 2,219.20 Terhaar, Edward 2.00 145.00 290.00 Torve, Kent 10.70 119.00 1,273.30 Vander Top, Vincent 3.00 119.00 357.00 Totals 62.90 5,742.40 Total Labor Reimbursable Expenses Report Supplies Field Supplies - Reimbursable Mileage - Reimbursable Total Reimbursables 30.35 160.00 7.77 198.12 5,742.40 198.12 Unit Billing Geographic Information System 178.00 Total Units 178.00 178.00 Phase Total $6,118.52 Total Invoice Amount $6,118.52 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Agenda Corcoran City Council July 26, 2012 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 07/12/12 Council Meeting* b. Resolution 2012 -34 St Thomas The Apostle Temporary Gambling License* c. Resolution 2012 -38 Approving Range Donation* d. Resolution 2012 -40 Corcoran Jaycee's Temporary Liquor License* 10. Staff Reports/ Memos /Commissions a. Planning Update* b. City of Greenfield's Question on Public Safety Contracting c. Code Enforcement Update* d. Country Daze Update* 11. Unfinished Business a. Hazardous Building Resolution and Order for Removal* b. Sewer and Water Project c. PW Facility* i. Comparing Economics of Possible PW Sites ii. Concept Site Plan for Approximately 11 Acres iii. Discussion on Options to Designing and Building a Facility d. Brockton Interchange Update* e. 2012 Performance Report* f. 2013 Budget* 12. New Business a. Contract for Assessing Services with Rolf Erickson* 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. To consider Sewer and Water Easement offers 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's Agenda Notes Corcoran City Council Meeting July 26, 2012 4. Open Forum 5. Presentations 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of July 12, 2012 Council Meeting b. Resolution 2012 -34 St Thomas Church c. Resolution 2012 -38 Range Donation d. Resolution 2012 -40 Corcoran Jaycee's 10. Staff Reports/ Memos /Commissions a. Planning and Zoning Update Report b. Request by City of Greenfield. The Greenfield City Council is asking if Corcoran is interested in providing them police services. The mayor, police chief, and I met this past week to discuss. I have put on this agenda for the council to discuss. The chief and I advise that while we are always interested in sharing services, we need to see a detailed proposal of what they are looking for in order for us to make an appropriate response. A question such as "are you interested in a potential partnership" cannot be adequately responded to by Corcoran or any city. I advised the Greenfield administrator to consider putting together a RFP that provides the detail of what specifically they are looking for by way of services, deliverables, and performance expectations. In the absence of that document, the chief and I advise that we not respond favorably to their request. c. Code Enforcement Update Report d. Chad Robran to address the council regarding Corcoran Country Daze. 11. Unfinished Business a. Sewer and Water Project. There will be a verbal update from the city engineer on the status of the project and its construction start. The city attorney will advise on the state of the easement procurement. He may ask the council to meet in closed session regarding the negotiation of the remaining easement yet to be settled. b. PW Facility. See my report and several attachments. c. Hazardous Building. The city attorney has prepared a couple of documents and an order to have the building removed. I have talked to the property owner, they are working with a local firm to remove the building. Our order is for backup and we will not proceed unless the property owners ask us to do so or for some reason cannot meet the conditions of the order. d. Brockton Interchange Update. Council member Cossette will lead the discussion of the latest update to the Brockton (Co Rd 101 & Interstate 94) Interchange design concepts and how those plans may impact the city at our north border. In your packet are two concept plans which are the latest proposals for final design. e. 2012 Performance Report -1St & 2nd Qtr. Your packet has the midyear financials. Everything looks good and we are basically right where we should be. Please note that the expenses for the City Engineer and the City Planner both exceed budget at midyear. Yet to come out of those line items are the expenses associated with the planning for the Public Works facility. Since we don't have a present revenue source (bonds sold), we can't charge those expenses against that future source. For the time being all expenses incured to date for the pre - development work on the PW Facility are nested in the General Fund. Once bonds are sold, all related expenses will be charged against that revenue. Administrator's Agenda Notes Corcoran City Council Meeting July 26, 2012 f. 2013 Draft Budget. The first real draft of the budget is in you packet. Staff has been working on the expense side of the budget. We have the departments recommended expenses on all line items including personnel. Generally, there are no major cost increases. There are some new expenses associated with removal of computer equipment and office related equipment from the CIP and put in the General Fund. In this budget draft (Version1), I have plugged in personnel costs at a 2% COLA and the city picking up the maximum expected health insurance premium increase which is expected to be 8.5% over 2012. This personnel cost would be approximately $46,758 over the 2012 Budget. A 1 % COLA and a maximum health insurance pick up would be $34,266. I estimate that this 2% would be the outside limit of personnel benefits that I see as feasible. Overall expenses are increased $84,451. This Version 1 does not yet have revenue figures plugged in at this time. The estimated property tax levy and the tax rate to sustain a levy at a given amount are still not known. I need to have a better picture of a city wide market value before I can do this. I will be able to have these figures for the next council meeting. 12. New Business a. Contract for assessing services. Rolf Erickson of Rolf Erickson Enterprises, Inc. is proposing to renew the contract for assessing services from 10.01. 12 to 09.30.13. Mr. Erickson and his firm have provided assessing services between the city and his firm for many years. The new agreement if approved will be for $49,284 which is the same amount as the current and expiring agreement. Mr. Erickson and his staff deliver quality services to the city's residents and property owners. There have been no complaints or problems received at my level and he is very responsive to city needs. I do have a question for the council though regarding exploring alternatives for assessing services. If interested, the city would develop a RFP and put it out on the street. I believe other private assessing firms would respond as would Hennepin County. I am familiar with the county's operation and services. Bottom line is I think we could receive assessing services at a lower cost. Downside of Hennepin County and other firms would be their unfamiliarity with the specifics of the city and its residents. Also, the relationships and trust among property owners with Mr. Erickson and his staff is not easily replaced. While I think we can get a lower cost for the service, we would not really know what that cost would be until we put out an RFP. We have two months so I propose to develop a RFP and ask for proposals. It's your call but my philosophy is to periodically review all city agreements for professional services to determine if we are getting the best value and service for our dollars. I don't think this agreement with Mr. Erickson et al has been looked at for at least 15 years and probably more. 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting 16. Review of Upcoming Council Meeting Agenda 17. Adjournment Planning Commission P & T Commission Administrator's Agenda Notes Corcoran City Council Meeting July 26, 2012 Council Calendar 7/10/12 8/2/12 9/6/12 10/4/12 11/1/12 12/6/12 Cossette Asleson Milbrandt Guenthner Cossette Gmach 7/17/12 8/21/12 9/18/12 10/16/12 11/20/12 12/18/12 Asleson Milbrandt Guenthner Cossette Gmach Asleson City of Corcoran City Council Meeting Minutes July 16, 2012 9a. The Corcoran City Council met on July 16, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Public Safety Director Gormley and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Asleson to approve the agenda with the following addition. 10c. Trusight Update Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum -None 5. Presentations -None 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of June 28, 2012 Council Meeting b. Annual Insurance Renewal MOTION: made by Gmach, seconded by Milbrandt to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. 2012 Corcoran Election Calendar received by council. Councilor Gmach announced he will not run for re- election. b. Stormwater Discharge Permit Analysis update from Susan Nelson, no action taken. c. Administrator Donahue verbally reported on the status of the Trusight contract. Trusight will submit a summary report to the Mayor, and the Mayor will meet with staff. 11. Unfinished Business a. City Attorney Carson updated council on the status of the dangerous building at 20112 Co Rd 10. The "Order to Raise and Remove a Hazardous Building" will continue at the July 26, 2012 council meeting. Attorney Carson will contact the owner representatives that attended the meeting. b. Sewer and Water Project easement discussion will continue in a closed meeting. All but 2 properties have resolved easement agreements. C. Public Works Facility potential building plan presented by Andrew Cooper of Oertel Architects. Staff to collect data related to fire suppression and report to council. Pat Hank 9425 Trail Haven Rd expressed concern about hauling water, PW facility in the middle of a park and the cost of tanks and sprinklers on the Co Rd 19 site. d. MN Capital Projects Grant Proposals Update — Administrator Donahue confirmed grants were submitted. City of Corcoran City Council Meeting Minutes July 16, 2012 12. New Business 9a. a. Draft 2013 Budget — Administrator Donahue presented the initial 2013 Draft Budget document. Council discussion will continue at future council meetings with a preliminary levy amount decided by September 13, 2012. 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Gmach to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims MOTION: made by Milbrandt, seconded by Gmach to approve escrow building inspection claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. All Other Claims As Presented MOTION: made by Milbrandt, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 9:00 to meet in closed session. Mayor Guenthner reconvened the regular meeting at 9:21. 15. Closed Meeting a. To consider Sewer and Water Easement offers, no action taken 16. Review of Upcoming Council Meeting Agenda a. St Thomas Gambling Resolution b. Sewer and Water c. Public Works d. 2013 Budget e. 5 Year Financial Plan Mayor Guenthner thanked Councilor Gmach for chairing the 7/12/12 council meeting. MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:22 pm Jeanie Heinecke, City Clerk City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -37 Motion By: Seconded By: July 26, 2012 0 A RESOLUTION APPROVING OFF -SITE CHARITABLE GAMBLING IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Charitable Gambling License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE St. Thomas The Apostle Charitable Gambling August 19, 2012 VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26th day of July 2012. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk Page 1 of 1 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 6/12 Page I of 2 An exempt permit may be issued to a nonprofit organization that: Application fee - conducts lawful gambling on five or fewer days, and If application posted or received: - awards less than $50,000 in prizes during a calendar year. less than 30 days more than �0 days If total prize value for the year will be $1,500 or less, contact before the event before the event the licensing specialist assigned to your county. $100 $50 Organizationame Previous gambling permit number dAll S E Minnesota tax ID number, if any Federal employer ID umber (FEIN), if any % 1✓ Type of nonprofit organization. Check one. fiFraternal Religious veterans Other nonprofit organization Mailing address City State Zip code County . �G%�� C &r (��Ld7 �! 14 e n s Name of chief executive officer [C O] Daytime phone number E -m it address el a k Mmooaml p„\\ v'. Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651- 296 -2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877- 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. t7 G a Address [do not use PO box] ity or township Zip code County a0looO 0,G u n y I � 1111U o �°(. d ra n iffin Ali f �J Date[s] of activity. For raffles, indicate the date of the drawing. Check each type If gambling activity that your organization will conduct. Bingo* _—Z_ Raffle Paddlewheels* Pull -tabs* Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mmus and click on Distributors under the WHO'S WHO? LIST OF LICENSEES, or call 651 -639 -4000. LG220 Application for Exempt Permit CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days [60 days for a 1st class city]. The application is denied. Print city name Signature of city personnel Title Date 6/12 Page 2 of 2 COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days. The application is denied. Print county name Signature of county personnel Title Date TOWNSHIP -If required by county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.166.1 Print township name _ Signature of township officer Title Date The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to`t)ie Board within 30 days of the event date. Chief executive officer's signatu Print name Complete a separate application for: - all gambling conducted on two or more consecutive days, or - all gambling conducted on one day. Only one application is required if one or more raffle drawings are conducted on the same day. Send application with: a copy of your proof of nonprofit status, and application fee. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. Financial report and recordkeeping required A financial report form and instructions will be sent with your permit, or use the online fill -in form available at www.acb.state.mn.us. Within 30 days of the event date, complete and return the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4000. This form will be made available in alternative format (i,e, large print, Braille} upon request, All other information provided will be pri- vate data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board mem- bers, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other indi- viduals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. City of Corcoran County of Hennepin State of Minnesota CITY OF CORCORAN RESOLUTION 2012 -38 MOTION BY: SECONDED BY: July 26, 2012 9c. A RESOLUTION ACCEPTING A DONATION OF CASH FROM ARMAND AND MARY BRACHMAN WHEREAS, Armand and Mary Brachman have made a contribution to the City of Corcoran in the amount of $10,000; and WHEREAS, Armand and Mary Brachman have requested that said contribution be utilized to recognize the Police Department and be earmarked for Public Safety Range Project. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran accepts the donation from Armand and Mary Brachman in the amount of $10,000 with much appreciation. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26th day of July, 2012. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -40 July 26, 2011 9d. MOTION BY: SECONDED BY: A RESOLUTION APPROVING TEMPORARY ON -SALE 3.2% MALT LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor Licenses are granted effective for the dates as indicated, to the following Licensees, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE Corcoran Jaycee's VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn LICENSE LICENSE EFFECTIVE DATE On -sale 3.2% malt liquor August 17 — 18, 2012 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26 th day of July, 2012 ATTEST: Jeanie Heinecke, Clerk Kenneth Guenthner, Mayor Page 1 of 1 City Seal L A N D F O R M o • From Site to Finish 0 105 South Fifth Street, Tel: 612 - 252 -9070 MEMORANDUM Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net DATE July 17, 2012 TO Dan Donahue cc City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013. This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development /subdivision. 2. Corcoran Public Works Building Preliminary and Final Plat and Ordinance Amendment (City File 12 -010). The City is in the process of considering acquisition of land from the Roehlke's for a new public works building on County Road 19. This item has not been scheduled for a meeting as the City Council continues to work through site planning and building issues. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and will be working to close out this project. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 4. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on Landform'", SensiblyGreen " and Site to Finish" are service marks of Landform Professional Services, LLC. 1 September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The request was approved by the City Council on January 26, 2012. 5. Corcoran Wildlife Preserve (city file 10 -009). Preliminary plat (city file 06 -004) was approved on September 27, 2007 (Res. 2007 -72) with 8 findings and conditions. On September 23, 2010, the city council approved Resolution 2010 -40 approving the final plat. The applicant has 2 years to address all conditions of approval and record the final plat. The final plat approvals will expire on September 23, 2012 unless the applicant requests and is granted an extension. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals will expire on September 23, 2012. 7. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant is working through finance and other issues and intends to file the plat later this year. 8. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 9. Schmid IUP for Auto Repair Home Occupation at 6334 Rolling Hills Road (PID 33- 119 -23 -33 -001) (city file no. 12 -009). As a result of a code enforcement action, Steven Schmid has requested an interim use permit to allow auto repair as a home occupation. The item was approved by the City Council on June 28, 2012. 10. Daryl & Louredette Patnode Request for Agricultural Preserve Designation and Expiration for 23301 County Road 50 (PID 30- 119 -23 -11 -0001) (city file no. 12 -012). An application for Agricultural Preserve was submitted but is currently incomplete. When the missing information is received to renew the Agricultural Preserve designation, the item will be scheduled for Council review. 11. Sprint Tower Administrative Permit and Site Plan Modification (PID 25- 119 -23 -41 -0001) (city file no. 12 -013). Administrative approval to allow replacement of existing antennas and ground equipment on the tower at 7205 CR 101 was granted on 07/16/12. 12. David and Betty Heinz Certificate of Compliance (PID 03- 119 -23 -14 -0002) (City File 12 -014). An after - the -fact Certificate of Compliance for construction of an Agricultural Building that exceeds size limits with metal roof and siding at 20801 County Road 117 was approved on 07/09/12. MEMORANDUM STAFF REPORT / Code Enforcement Agenda Item 10 c Council Meeting: Prepared By: July 26, 2012 Mike Pritchard Topic: Action Required: CODE ENFORCEMENT REPORT — June 2012 Information Only Complaints and Concerns Permits and Zoning Summary Type 23XXX Co Rd 30 Home Referred to Occupation 1/20 Drove by site; there was no sign of operating business, commercial vehicle & equipment storage outside. 1/21 Phone call to Kendra for verification of Code compliance and CUP granted for Accessory Structure. Will follow up. 1/27 Several business trucks, and possibly employee vehicles parked (4) 2/13 Phone call from owner re: letter, left voicemail. Public 2/15 Returned call to Owner, left voice mail. 3/15 Business trucks, trailers on site. 5 cars, Building presumably employees parked. No response from property owner. 3/16 Refer file to City Attorney. No updates Complaints Nuisiance Grass & Trail property 2/16 Met with Dan Donahue & Kendra Lindahl; discussed issue and the City's stake in Misc. Cases damaged fence Grading or Overweight Concerns Junk /Junk Weed Animal Home Signs Works, Compaints Referred to Permits - Building Driveway Misc. /Ag Vehicle exterior with Owner; Explained violations in letter. Goal is to remove 10 vehicles with in end of Violations Occuations p Metro West, auto parts will be removed. Will monitor property and check back for progress. 3/15 Site Wing Permits Permits near end of drive way, counted 21 vehicles now on the property. Tire piles and rubbish still Total Vehicles Control 4/2/2012 or matter will be referred to City Attorney. 5/23 Site inspection: No progress Concerns City Attorney Permits Permits or City review re Engineer 27 2 10 2 2 2 9 8 1 4 31 1 1 0 Summary of unresolved complaints referred to City Attorney: Address Complaint Summary Type 23XXX Co Rd 30 Home Occupation 1/20 Drove by site; there was no sign of operating business, commercial vehicle & equipment storage outside. 1/21 Phone call to Kendra for verification of Code compliance and CUP granted for Accessory Structure. Will follow up. 1/27 Several business trucks, and possibly employee vehicles parked (4) 2/13 Phone call from owner re: letter, left voicemail. 2/15 Returned call to Owner, left voice mail. 3/15 Business trucks, trailers on site. 5 cars, presumably employees parked. No response from property owner. 3/16 Refer file to City Attorney. No updates 21XXX Horseshoe Loose cattle; Trail property 2/16 Met with Dan Donahue & Kendra Lindahl; discussed issue and the City's stake in damage; follow -up to the fence. 2/16 email to Carson for direction. 2/22 Letter sent notifying code damaged fence violation, requesting timeline for repair of fence. 3/15 Inspected fence, no repairs made. Portions of fence completely open. 3/16 Refer file to City Attorney. No updates 22XXX Co Rd 50 Home occupation; 1/26 Site inspection; counted 12 vehicles outside of residence, most not current in tabs. 2 junk vehicles; trailers near edge of drive -way; transmissions & engines. Possibly running car repair, car parts; additional current vehicles maybe employees. 2/15 Letter sent. 2/22 phone conversation exterior with Owner; Explained violations in letter. Goal is to remove 10 vehicles with in end of storage March- April. Has auto business in MPLS most vehicles are in transit. Tire piles, trailers and auto parts will be removed. Will monitor property and check back for progress. 3/15 Site inspection to monitor progress; no progress made, violations have increased. Both trailers near end of drive way, counted 21 vehicles now on the property. Tire piles and rubbish still existing. 3/16 Letter sent notifying Owner that he would need to correct the violations by 4/2/2012 or matter will be referred to City Attorney. 5/23 Site inspection: No progress made, 18 vehicles on site, 1 open trailer with engines /car parts. Refer to City Attorney upon Dan's approval. (MP) 6/12 Referred to City Attorney (MP) FFt IzL j j`13�7 L: I gust i i,i � 18%; � i ICJ � aze. � .`1z,.:riz�,,.''. -I�R�,t.. S�IpW � I IING: FRIDAY NIGHT AUGUST 1 ,7TH ICJI A ALL DAY SATURDAY AUGUST 1STH 2012 RAIN OR SHINE ICJI R live country music EVENT SPONSORED IN-PART BY: ICJFREE l 8- Midnight BOTH NIGH S Westside Tire- Hankook Brought to you in part by— srsftE VRE • City of Corcoran ICJ T _ _ Corcoran Pet Care ICJ = = Friday August 17th Corcoran Lions I M Maple Hill Estates " us at Saturday August 1 Sth Lawn King Vfacebook.cornhwareajaycees " REE FAMILY ; ;^ SAT RDA-V 11 Aim TO : r ICJI 7 7k . Euro Bungee Jumper i - , , Face Painting Et Crazy Hair '"'�°°"� I ► Presents: -�—� -- -` Rock Climbing Wall I Pony Rides I (SATURDAY) \T ICJIBuild a a Bird House T HONORING I I` ICJI I Kid's Games AINIERICA'S Inflatable Toddler Zone VETERANS! ORDER TO RAISE AND REMOVE HAZARDOUS BUILDING LOCATED AT 20112 COUNTY ROAD 10, CITY OF CORCORAN, COUNTY OF HENNEPIN TO: DALE PATNODE AND PATRICIA PATNODE, OWNERS OF THE HAZARDOUS STRUCTURE LOCATED AT 20112 COUNTY ROAD 10, CITY OF CORCORAN The Corcoran City Council, having found the building located at 20112 County Road 10, City of Corcoran, County of Hennepin, Minnesota, to be hazardous within the meaning of Minn. Stat. §463.15- 463.26, and further having found that repairs to the building are not practical; hereby orders owners to raise and remove said building within thirty (30) days of receipt of servi8ce of this Order; failure to raise and remove the hazardous building will be cause for the City to seek enforcement of this Order in Hennepin County District Court in accordance with Minn. Stat. §463.15- 463.26 with all the costs associated with this hazardous building matter to be assessed against the property in accordance with Stat. §429.061- 429.081. Dated: Kenneth Guenthner, Mayor RESOLUTION NO. 2012- A RESOLUTION DECLARING THE BUILDING LOCATED AT 20112 COUNTY ROAD 10, CORCORAN, HENNEPIN COUNTY, AS HAZARDOUS WHEREAS, the City of Corcoran has received complaints about the condition of the building located at 20112 County Road 10, within the City of Corcoran; and WHEREAS, the City Council directed the building inspector to conduct an inspection of the building and report back to the Council the condition of the building as it relates to hazardous conditions and safety; and WHEREAS, the building official conducted his inspection on June 28, 2012 and found the following conditions: See attached Exhibit A. WHEREAS, the building official has concluded that the building located at the above - address is a safety hazard to the community and is hazardous within the meaning of Minn. Stat. §463.15- 463.26; and WHEREAS, further, the building official indicates the building is in such disrepair that it must be removed for the safety and welfare of the general public. NOW, THEREFORE, the Corcoran City Council RESOLVES as follows: 1. The building located at 20112 County Road 10 is hereby declared a hazardous building within the meaning of Minn. Stat. §463.15 - 463.26; further that the building must be raised and removed for the safety and welfare of the general public. 2. City staff is directed to serve a copy of this Resolution and the attached Order for removal on all owners of record. 3. Should owners fail to demolish and remove said building within the thirty (30) period indicated in the Order, staff is directed to proceed with enforcement of the Order in Hennepin County District Court. 4. Following demolition removal, City staff is directed to accumulate all costs associated with removal of the hazardous building and is further directed to assess the costs against the property located at 20112 County Road 10 in accordance with Minn. Stat. §429.061 — 429.081. VOTING AYE Guenthner, Ken Gmach, George Cossette, Tom Milbrandt, Roz Asleson, Rich VOTING NAY Guenthner, Ken Cossette, Toe Cossette, Tom Milbrandt, Roz Asleson, Rich Whereupon, said Resolution is hereby declared passed on this day of , 2012. Kenneth Guenthner, Mayor ATTEST: Jeanie Heinecke, City Clerk METRO WEST INSPECTION SERVICES, INC. Loren Kohnen, Pres. (763) 479 -1720 FAX (763) 479 -3090 July 2, 2012 Mtrowst76@aol.com TO: Mayor and Councilmembers City of Corcoran FROM: Loren Kohnen RE: 20112 County Road 10 Corcoran, Minnesota ON -SITE INSPECTION OF STRUCTURE On Thursday, June 28, 2012, an on -site inspection was conducted at the above- captioned premises and the folloing items were noted: 1) Sagging; ';roof(s) with holes allowing rain, snow, birds, etc. to enter the building. 2) Porch on front of building is sagging and failing. 3) Building is not secured; doors and windows open allowing public and/ or other elements into the building. 4) Debris and garbage found everywhere in structure. 5) Old refrigerators with latchable doors found in areas open to children and public. 6) Roofs, siding, windows, doors, etc. found rotting. 7) Floors sagging so badly you cannot walk safely on them_ 8) We could not enter the basement; to dangerous. 9) Building is one (1) block from a City park. 10) Inspection was made with Mike Pritchard in attendance. 11) Building is declared a hazardous structure and mist be removed immediately for the safety and welfare of the general public. 12) Photos were taken. 13) Electricity is still in service to the building and is dangerous. LK =Jg cc: City Administrator City Attorney EXHIBIT A Box 248, Loretto, Minnesota 53357 HAZARDOUS BUILDING - 20112 Co Rd 10 Mike Pritchard Code Enforcement Exhibit A HAZARDOUS BUILDING - 20112 Co Rd 10 Mike Pritchard Code Enforcement Exhibit A ADMINISTRATOR'S REPORT Agenda Item No. 11c. Council Meeting: July 26, 2012 Prepared By: Dan Donahue, Administrator Topic: PW Facility Concept Site Plan Action Required: Direction Policy: Budget Impact: Summary: City staff has been working on several fronts since the last council meeting of July 12, 2012. 1. The first is comparing the economics and costs of both the Co Rd 19 and Co Rd 116 sites. A side by side comparison of both sites is in your packet plus a memo by the city engineer. 2. Another front involves the Co Rd 19 site and reducing the size of land parcel to around 10 acres and fitting a facility on that size site. 3. The last front involves preliminary work to get a PW facility built. The questions at this time involve selecting a process to follow in order to get the best final design, best method to organize contractors, have the maximum amount of city control in the entire process, do it at the most efficient manner. First front There is a memo from the city engineer in your packet. Coming out of the last council meeting, staff has been working to determine the costs and economics of the Co Rd 19 site compared to the Co Rd 116 site. One of the most important variables as we tried to compare the sites was the water supply necessary for PW operations and for fire suppression requirements of the PW facility itself. The two sites could have different water and sewer systems: Co Rd 19 must be well and septic but the Co Rd 116 might have the option of either well /septic or possibly served by the new public sewer and water system. Given this, could well and septic serve either sites or yet be feasible and economically possible. Bottom line is we think is can be both and there is no clear advantage of either scheme. Kent and I will have a presentation on these side by side economic comparisons. There is another issue concerning the "development value" of the Co Rd 116 site. The majority consensus to date has been that this location too valuable for the city to put a facility such as a PW building on it. But, how do we really know if that is a correct assumption. Will the city be put in the position of eventually seeing (in the future and Administrator's Report —July 26, 2012 Council Meeting Page 2 probably far in the future) a missed economic development opportunity if we put a PW facility on the site. In order to try and quantify the development value of the site, we would have to do an economic analysis study. The mayor has discussed this with Northland Securities and I have also. There would be a cost and a time factor if such a study were undertaken I estimate that it would cost us at least $5,000. From my discussion with Rusty Fifield, it is possible to develop a matrix that looks at a number of variables and alternatives. At best, a study will give you general advice on establishing the future development potential of this property. However, I don't see any real hard core numbers or clear direction coming out of the study. We can discuss further at the meeting. Second Front Also from the last council meeting, staff was tasked with determining if a parcel of land of around ten acres was feasible for a PW Facility and could it meet our needs. The Co Rd 19 location was originally proposed at 10 acres but the size was increasing due to the owners desire to minimize small sections of land that might be left over after our desired site was carved out. In you packet is a site plan at Co Rd 19 of 11 acres with a scaled down PW Facility located on it. Oertel Architects advise that several items in this concept need to be moved around, they have the capacity to design a building on a similar sized site of this size. Third Front Staff has been working on developing options around next steps once the building location is selected. While we are not there yet, we will be shortly so we advise to start getting ready. At this council meeting we will have a short presentation to start the process. The engineer and I will present three options on how we get this facility built. We are working on how to evaluate each based on our need to: • Maximize city control over all phases covering the entire process including design, specification writing, bidding, oversight of individual sub - contractors, evaluating quality of work, advice on accepting work performed at each stage, handling "changes ", and supervising an adherence to schedule. • Build the best facility possible at a given "not to exceed " cost • Meets both the current needs of the city and having the ability to expand the facility to meet needs going out at least 20 years and a population growth of around 10,000 to 15,000 • Overall value to the city and its residents There is no document in your packet. I will have a presentation and a document at the meeting. This will be for information only and I will not ask for direction or decisions at this meeting. The presentation is meant to start the thought process. �wenck TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: July 19, 2012 SUBJECT: Public Works Side by Side Comparison Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479-4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background The Council discussion with Oertel Architects on July 12th focused on numerous issues including site location within the Roehlke parcel, site size, fire protection, sewer, and well capacity. The attached table is a snapshot of discussion items for the two sites and cost estimates associated with each parcel. Cost Comparison The table allows each Council person to look at the line items brought forth in the several discussions on location, and additional detail could be pursued if directed by Council. Facili The facility itself will be similar in costs at both parcels. Earthwork and civil costs are unknown until final design and bidding, but both sites have "hills and low spots" and will have similar paving and equal stormwater requirements. Therefore the table shows civil work was not a differentiator in the comparison. Sewer The comparison is between an ISTS system and hauling car wash and floor drain water at CR 19 to a monthly sewer bill and construction costs to bring the sewer pipe to the facility near City hall. The sewer and water costs were obtained from an Alternate of the TIF report. Water The comparison is between a well, pressure tank, pump room and additional electrical (to run the pump) to constructing a pipe to the facility near City Hall. For the CR 116 site one unknown is whether constructing a water main to the site would provide adequate fire flows since the site is on a "dead end" until additional pipe looping is built. Dead end water mains have lower fire flows (volume) than looped systems, although pressure in the same pipe for drinking water and toilets is adequate. Fire Suppression The sprinkler system within the building is assumed the same, but as noted in discussion the CR 19 site would need storage for the system. The Architects memorandum is attached, and summarizes the information given verbally at the podium. The tank storage will provide the fire volume, since a "well system" (numerous high capacity wells) is not feasible in this area. An example calculation for filling the tank is a 100 gallon per minute well (like we have at City Park) would fill the 60,000 gallon tank in 10 hours, and the water would remain in the tank until needed. This system of "pump and storage" would not impact surrounding wells. Tank costs are being investigated for the Council meeting and were not available at deadline for Council packet. Streets The turn lanes at City Hall are assumed to be adequate in length and alignment if Public Works utilized the same access. Interior street and retaining wall near the wetland are shown as costs for 650 linear feet of road to access the site. This road would be eventually incorporated into the City street system through additional development of the parcel. The cost for turn lanes at CR 19 are listed at $100,000 using our last bid cost for a facility on a County Road. No interior streets are required. Land The land costs of the Roehlke parcel were based on a 12 acre parcel, the latest estimate from Landform using the Oertel facility. This can be compared to the city owned land (zero cost today); however the line item of future land use values would need additional economic analysis by real estate or financial professionals. Annual tax revenues for each parcel under full development could also be estimated in the economic analysis, but this may incorporate so many unknowns and assumptions as to be viewed as opinion or professional judgment, rather than specific financial guidance for the Council. Recurring Costs The recurring cost items noted by staff discussion include the hauling of wash water vs. monthly sewer bill, mileage and vehicle use, etc. Currently (and under the land use plan), the higher density of residential is near the CR 116 site, therefore this area receives the most equipment usage. Should Roehlke develop as a park, the CR 19 site will increase maintenance efforts. Other Items Other items discussed include building a PW facility in rural area next to a future park, as compared to in an urban setting; Kendra Lindahl can provide another city with rural public works facility (Hugo) if Council is interested. Each adjacent land use or location has pros and cons, and can be viewed individually as strengths or weaknesses for a particular parcel. Partnering with Three Rivers is an option at the CR 19 facility. End of Memo TABLE 1. COUNTY RD 19 — COUNTY RD 116 PUBLIC WORKS FACILITY COST COMPARISON CO RD 19 CO RD 116 FACILITY COST Same Cost Same Cost Civil and Earthwork Assumed similar Assumed similar Earthwork and civil costs require design of facility to determine quantities SEWER ISTS $15,000 -- SAC Charge -- 7 Units -- $17,500 City Sewer To Site -- $200,000 Cost from previous TIF Alternatives WATER Well -- 100 gpm $50,000 -- Estimate for 6 -inch well City Water to Site $200,000 Cost from previous TIF Alternatives FIRE SUPPRESSION Sprinkler system Same Cost Same Cost Tank, pump room, electrical Cost estimate -- Fire flow analysis required for CR 116 in progress to see if flows adequate for dead end at City Hall. STREETS Turn and Bypass Lanes $100,000 -- Length of City Street to Site -- $125,000 650 linear feet road to site Retaining wall for entrance street -- $100,000 Need wall at low area next to wetland LAND Purchase of 12 acres $180,000 City owned Future Land Value -- See note Economic estimate necessary to quantify future land value in present wort RECURRING Wash water hauling vs monthly sewer bill -- -- Monthly charge for sewer expense and ha -- -- of wash water not significantly different i facility lifetime operations Vehicle mileage and fuel Higher -- Current street maintenance and park efforts are greater near CR 116 OTHER TOPICS Located next to Park (future) Yes No CR 19 may be future park Located in future urban area No Yes AAN 4CTIH-ITECTS TO: Daniel Donahue, City of Corcoran Kent Torve, Wenck Associates FROM: Andrew Cooper, Oertel Architects RE: Fire Suppression Tank Size July 12, 2012 Dear Mr. Donahue and Mr. Torve: Below is an email from Rob Lowe, a mechanical engineer from Paulson and Clark Engineering who we have worked with on many occasions on public works facility projects. Rob was also the engineer for the Otsego Public Works Facility, which also needed to utilize a storage tank for fire suppression purposes. In his email, Rob states: The calculated maximum domestic water flow demand is 85 GPM. The calculated building fire sprinkler flow is 550 GPM, which includes the 250 GPM hose flow requirement. Site hydrant layout is dictated by NFPA, but it is the fire official who determines how many hydrants are required to flow simultaneously and what their flow classification is. Typically for these types of facilities the hydrants are class A (1000 GPM) and a minimum of two hydrants are required to flow simultaneously. Given the above, the total site maximum flow requirement would be 2485 GPM. Typically, a water flow of a sprinkler system must be designed for the whole site flow for a duration of 30 minutes. Per NFPA there are reductions allowed for certain design perameters to get the size of the tank to either a 60,000 gallon size, or a 45,000 gallon size. In either case, the Authority Having Jurisdiction is the party that determines the final tank size. Additional considerations for the tank then become whether the tank is inside a building or outside, underground or aboveground, and in outside and above ground how is it insulated, and if any wells have a minimum 15 year history. Please include this memo as an attachment to the final report, and feel free to contact me if there are any questions. Thank you. Sincerely Andrew Cooper - Oertel Architects .01 70- FES IE =993.1 W CD N 75 Of 0 LL Z Q J N1 I ® I Q)I �I I I FES IE =998.$ — - 510:01 - y y \A , CORCORAN, MN WOODLAND TRAIL 97TH AVENUE NORTH X �ftSITE STREHLER ROAD I NORTH REBECCA PARK TRAIL NO SCALE EXISTING DESCRIPTION O CAST IRON MONUMENT FOUND X23 CONTOUR EDGE OF TREE LINE CULTIVATION EDGE WET LAND EDGE DELINEATED WETLAND FUTURE FACILITY EXPANSION / FUTURE PARCEL EXPANSION PARCEL AREA (TO CENTERLINE OF R.O.W.): +/- 11.7 ACRES 'PHASE I' PLATTED PARCEL AREA (TO EDGE OF R.O.W.): +/- 11 ACRES 'PHASE II' EXPANSION PARCEL AREA: +/- 1.3 ACRES BUILDING AND PARKING LOT LAYOUT PER OERTEL DESIGN PRESENTED TO CITY COUNCIL 7/12/12, EXCEPT THE FUTURE RE- LOCATED SALT /SAND STORAGE, BULK MATERIALS STORAGE AREA, AND COLD STORAGE BUILDING HAVE BEEN RE- LOCATED TO EAST SIDE OF 'PHASE I' (INITIAL PARCEL PURCHASE) IN 'PHASE II EXPANSION PARCEL'. CITY OF CORCORAN 8200 COUNTY ROAD 116 CORCORAN, MN 55340 CORCORAN PUBUC WORKS FACUTY CORCORAN, MN Know what's Below. L A N D F O R M D311 before you dig. From Site to Finish 0 0 0 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 Web: landform.net NORTH NIM 0 50 100 FILE NAME CNMPCOR10 PROJECT NO. COR12010.PW SHEET NO. 1/1 Landforms" and Site to Finish"" are service marks of Landform Professional Services, LLC. Corporation 7 LEGEND co PAYED `�� RAISED MEDIANS & CURBS -- L 5.... V Woodoint / FUTURE IMPROVEMENTS Product "Inc. Prod 1T1 Eagle 4Cts m POTENTIAL FULL` all fA1 ACCESS POTENTIAL RIGHT -IN RIGHT -OUT ACCESS POTENTIAL RIGHT -IN RIGHT -OUT ACCESS ik FUTURE REGIONAL rr _ TRAIL i ' l94 1 'g l F � I f OIL, �c3J- `7 a