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HomeMy WebLinkAbout2012-04-26 - Council AgendaAgenda Corcoran City Council April 26, 2012 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Parks & Trails 2011 Annual Report* 6. Planning Business / Landform a. Daniel /Cynthia Patnode AG Preserve 12 -004* b. James /Beverly Patnode AG Preserve 12 -005* c. Lions Park PUD Modification 09 -001* 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of April 12, 2012 Council Meeting* b. NW Trails Resolution* c. Squad Car Purchase* d. Workstation Computer Purchase* 10. Staff Reports/ Memos /Commissions a. 2011 Draft Audit Results* b. Hwy 55 Update* c. Concession Stand in the Park* d. Planning Update* 11. Unfinished Business a. Sewer and Water Project* i. Authorizing a Closed Meeting to Consider Easement Offers ii. Approval of Plans and Specifications; Authorizing Bids b. PW Facility* i. Design RFP Recommendations ii. Plan for Development of Facility c. Trail Haven Rd., Foxline Dr., Treeline Dr. Street Project* d. Dust Control 12. New Business a. Parks & Trails Commissioner Appointment* b. Authorize Employment Offer c. Letter of Credit Policy* 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. To consider Sewer and Water Easement offers 16. Review of Upcoming Council Meeting Agenda 17. Adjournment Agenda Corcoran City Council April 26, 2012 - 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Agenda Memo - April 26, 2012 To: Mayor and City Council From: Dan Donahue, City Administrator Regarding: Administrator Notes to Council Meeting Agenda 4) Open Forum 5) Presentations -Kevin Dale of the P & T Commission will give a brief report on the 2011 goals and accomplishments of the Commission. 6) Planning Business. See memos from City Planner 7) Engineering -None 8) Public Hearing -None 9) Consent Agenda a) Council Draft Minutes of April 12, 22 2012 Council Meeting b) NW Trails Resolution. This is the annual resolution agreeing to be the fiduciary sponsor for the DNR Funds that are passed to the club via the city. No changes from past four years. c) Squad Car Purchase. See report. No payment will be made by the city in advance of receiving the vehicles. Expected delivery is not for at least 90 days. d) Computer Purchase. See report. Please note that in the future, all computer purchases will come through the annual budget. Also, there will be no purchases of computers or servers requested in the 2013 Budget. The current unencumbered balance in the CIP Fund is $$18,804.42 10) Staff Reports. Page 1 Agenda Memo - April 26, 2012 a) 2011 Draft Audit. The auditors 2011 Report is presented to you at this meeting and is for your timely review. You will not be asked to accept and pass to the State Auditor until the May 10th council meeting. The auditors will be at the May 10th and will be available to answer your question and give a presentation. b) Hwy 55 Update. Staff will give a verbal update on the project. c) Concession Stand in the Park. The Parks and Trails Commission would like to try a concession stand in the city park this summer. Darlene Wedin has provided a concession stand for the Jaycee's Corcoran Daze annual event. She would be willing to give it a try on weekdays this summer when the ball fields are in heavy use. I asked that she provide a Certificate of Liability Insurance to me which she has done. She will also give 10% of sales back to the city. 11) Unfinished Business. a) Sewer and Water Project Update i) Plans and Specs. This is back before you with some minor language changes suggested. I am also trying to communicate with the Met Council staff on the changes to the agreement document between the Met Council and the city for the lift station. I will report on that matter. ii) Closed Meeting on Easement Purchase Negotiations. The city attorney and I will be meeting with several of the property owners /representatives just before the council meeting to try and resolve the purchase of the easements needed for the Sewer and Water project. Depending on the progress of those talks, we could ask the council to meeting a closed session. Page 2 Agenda Memo - April 26, 2012 b) PW Facility Update i) Design RFP Recommendations. See memo on staff recommendation. My choice is Oertel as they are the architects with the most experience in PW facility design -big and small. ii) Plan for PW Facility Development. The City Engineer and I will discuss the many details now underway to ready the site for the PW facility. c) Trail Haven Road Improvements. City Engineer VanderTop will be present to continue the discussion on establishing a road paving improvement program. d) Dust Control. The council established this year's Dust Control public hearing for May 10th. It appears that we cannot meet all of the necessary notice requirements and would like to request that the council change the date to May 24th. No notices have been mailed out as of yet. 12) New Business a) Parks and Trails Commissioner Appointment. The P & T Commission recommends that Judith Strehler be appointed to the Commission. She will be attending the council meeting. b) Employment Offer. I am recommending Michael Pritchard be appointed to the Code Enforcement /Admin Assistance position Interviews were held twice in the last week with the assistance of Council member Milbrandt. Michael is the top candidate and the entire staff concurs. 13) Claims. 14) Unscheduled and Other Items 15) Closed Council Meeting. Upcoming Council Meetings Page 3 Agenda Memo - April 26, 2012 Council Calendar Planning Commission P& T Commission 2/2/12 No Mtng 3/1/12 4/5/12 5/3/12 6/7/12 7/5/12 Asleson Asleson Milbrandt Guenthner Cossette Gmach 2/21/12 3/20/1 2 4/17/12 5/15/12 6/19/12 7/17/12 Asleson Milbrandt Guenthner Cossette Gmach Asleson Page 4 2011 Parks Goals and Objectives: 5a. Hold a spring Memorial Garden Commission decided that the ceremony October, 2010 Open House was sufficient. Complete the updates to the Park Done. Council adopted ordinance Dedication ordinance and fee in December, 2011 after P & T schedule finished their work (including three meetings with Consultant Sherri Buss) and recommended approval. Investigate the options for further The City of Corcoran with the development at the Rockford urging of the P & T Commission Schools ball field property participated in a multi grant application with the Rockford School District to improve the school /city facilities. P & T Commissioners Robran and Dale were on a Rockford School District Committee that put the grant together and submitted to the Hennepin Youth Sports Authority. Develop a Memorial Garden Not accomplished. Will be on maintenance plan 2012 Plan (approved 4/17/2012) Provide input on the 2012 Parks Commission meet in October, CIP and maintenance plan 201 land December, 2011 to discuss park plans and was finalized at the March, 2012 meeting. Tree giveaway at the annual city Plan carried out but the Clean Up Day Commission decided not to plan in the future to give away the trees around the Clean Up Day event in May as the window for when the trees are received and when they must be handed out is very small. Plants received earlier than expected in 2011 and arrangements made to hand out ahead of Clean Up Day. Meet quarterly with the PD and Decided quarterly meeting were PW. not practical. Met with the PD and PW during 2011. Participate in Joint City Council Done and Commissions meeting in March Improved toilet facilities at On 2012 Park Plan. Corcoran Park Commissioners toured park facility on March 20, 2012. Further development and P & T oversaw the writing and improvements to the Corcoran submission of the Hennepin Park ball fields Youth Sports Equipment Grant for Ball Field Netting and Improvements to the Batting Gage at the Park. Grant approved. Implementation in 2012. Explore the possibility of submitting a Hennepin Youth Sports Grant application for improvements to the accessibility to the Snyder /Rockford fields 2012 Goals Started. Will be included in the 2012 Hennepin Youth Sports Grant application with the Rockford School District Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: April 18, 2012 for the April 26, 2012 City Council Meeting RE: Request for Metropolitan Agricultural Preserve Designation and Initiation of Expiration for 79.0 acres of land owned by Daniel and Cynthia Patnode (PID 20- 119- 23 -31- 0003) (City file no. 12 -004) REVIEW DEADLINE: May 7, 2012 Application Request The landowner is requesting city approval to re- enroll this land into the Metropolitan Agricultural Preserves Program and initiate expiration. Notice of this request was published in the local paper as required by State statute. 2. Background Chapter 473H of the State Statutes requires that the property must be zoned long -term agricultural (or Agricultural Preserve in Corcoran). The owner must sign an eight -year perpetual covenant /agreement to leave the property in agricultural use, and farm using acceptable practices. In return, there are number of benefits to a landowner who enters into this program, including the fact that special assessments cannot be levied on Agricultural Preserve property. The property is located in the MUSA and is currently shown as Agricultural Preserve on the 2030 Future Land Use Map, as required by statute. The property is zoned Rural Residential. The City has discretion when considering designating land as Agricultural Preserve and must determine whether the designation has any negative impact for the City. The Comprehensive Plan states "The City of Corcoran encourages the continuation of agricultural use within the community. This policy expresses the City's endorsement of the Metropolitan Agricultural Preserves program. All land parcels in the City that meet the requirements for eligibility in the Metropolitan Agricultural Preserves program according to Minn. Stat. Section 473H may apply to the City for enrollment. This policy is not intended to interfere with agricultural status of any lands prior to adoption of the Comprehensive Plan." 3. Conclusion The applicant complies with Agricultural Preserve standards and has initiated expiration of the Agricultural Preserve designation. Landformsm, SensiblyGrcens and Site to Finish- are service marks of Landform Engineering Company. • • • • Staff has drafted a resolution for approval, contingent upon the recording of the withdrawal application, which means that the land would be removed from Ag Preserve in 8 years. 4. Recommendation The City Council should move to adopt the resolution approving designation of this parcel as Agricultural Preserve and approval of the notice of expiration, which would withdraw the property from Agricultural Preserve in 8 years. Attachments 1. Resolution 2. Aerial Location Map 3. Land Use Map 4. Agricultural Preserve Application Patnode Agricultural Preserve Designation (city file 12 -004) April 26, 2012 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -19 April 26, 2012 Motion By: Seconded By: A RESOLUTION APPROVING A REQUEST FOR METROPOLITAN AGRICULTURAL PRESERVE DESIGNATION AND INITIATING EXPIRATION OF THE DESIGNATION FOR 79.0 -ACRES OF LAND OWNED BY DANIEL AND CYNTHIA PATNODE (PID 20- 119- 23 -31- 0003) WHEREAS, the below described parcel is guided Agricultural Preserve on the 2030 Future Land Use Plan in the City's Comprehensive Plan; WHEREAS, the below described parcel is located outside the Metropolitan Urban Service Area (MUSA) of the City's Comprehensive Plan; WHEREAS, the owner of the described parcel has made official application for their designation as an agricultural preserve; and WHEREAS, the owner has also submitted notice of withdrawal, which would remove the property from Agricultural Preserve in 8 years; WHEREAS, the requirements regarding size, covenants, development density and other stipulations of the act are deemed legally satisfied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that the following property legally described below is hereby designated as Agricultural Preserve: East % of the southeast % of Section 20, Township 119, Range 23, except Road FURTHERMORE, approval of the Agricultural Preserve Designation is approved contingent upon filing both the entry and withdrawal applications concurrently. BE IT FURTHER RESOLVED, the above property be classified as "Agricultural Preserve" in the 2030 Future Land Use Plan of the Comprehensive Plan and the related zoning district, which will create more stringent zoning for the duration of the requested designation. No subdivisions can occur unless and until said properties are removed from the Ag Preserve Program. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26 n day of April 2012. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota ATTEST: Jeanie Heinecke — Clerk RESOLUTION NO. 2012 -19 Kenneth Guenthner - Mayor Page 2 of 2 April 26, 2012 City Seal Hennepin County GIS - Printable Map Interactive e 7//,0 Parcel 20- 119 -23 -31 -0003 ID: Owner Daniel J & Cynthia J Patnode Name: Parcel 22802 Co Rd No 50 Address: Corcoran, MN 55340 Property Farm Type: Home- Homestead stead: Parcel 78.75 acres Area: 3,430,141 sq ft A -T -B: Abstract Market $754,700 Total: Tax $6,708.50 Total: (Payable: 2012) Sale $100,000 Price: Page 1 of 1 Property KAan Print Date: 4/18/2012 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 .;�, —husk Green! I http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 451390.6937,4994057.21825 &... 4/18/2012 €? 1 'rte OAK [)ALE- all] � him rM INN ZMELEN I � �1111lr�w ��, - �, „• _ ems � �\ -,■ � III, � � ■ � �� " r, .. � � , w 1 � � • �,lif � 1 �' � � • � ���, A ���. -,. "ate'° � ' i� — ■oil W-O J �n 011 Figure 9 it of CORCORAN Draft 2030 Future Land Use Plan 2030 Comprehensive Plan N W A>E iz r", S 3,000 1,500 0 3,000 Feet PIM j� City Limit QStaging Boundaries Wetlands Rural /Ag Residential Existing Residential — Low Density Residential - Medium Density Residential Mixed Residential — High Density Residential Rural Service /Commercial — Commercial Mixed Use — Business Park Light Industrial — Public /Semi - Public Parks /Open Space — Golf Course Agricultural Preserve (Date of Expiration) Open Water *The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. 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Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: April 18, 2012 for the April 26, 2012 City Council Meeting RE: Request for Metropolitan Agricultural Preserve Designation and Initiation of Expiration for 55 -65 -acres of land owned by James and Beverly Patnode (PID 29- 119- 23 -12- 0006) (City file no. 12 -005) REVIEW DEADLINE: May 8, 2012 Application Request The landowner is requesting city approval to re- enroll this land into the Metropolitan Agricultural Preserves Program and initiate expiration. Notice of this request was published in the local paper as required by State statute. 2. Background Chapter 473H of the State Statutes requires that the property must be zoned long -term agricultural (or Agricultural Preserve in Corcoran). The owner must sign an eight -year perpetual covenant /agreement to leave the property in agricultural use, and farm using acceptable practices. In return, there are number of benefits to a landowner who enters into this program, including the fact that special assessments cannot be levied on Agricultural Preserve property. The property is located in the MUSA and is currently shown as Agricultural Preserve on the 2030 Future Land Use Map, as required by statute. The property is zoned Rural Residential. The City has discretion when considering designating land as Agricultural Preserve and must determine whether the designation has any negative impact for the City. The Comprehensive Plan states "The City of Corcoran encourages the continuation of agricultural use within the community. This policy expresses the City's endorsement of the Metropolitan Agricultural Preserves program. All land parcels in the City that meet the requirements for eligibility in the Metropolitan Agricultural Preserves program according to Minn. Stat. Section 473H may apply to the City for enrollment. This policy is not intended to interfere with agricultural status of any lands prior to adoption of the Comprehensive Plan." 3. Conclusion The applicant complies with Agricultural Preserve standards and has initiated expiration of the Agricultural Preserve designation. Landformsm, SensiblyGrcens and Site to Finish- are service marks of Landform Engineering Company. • • • • Staff has drafted a resolution for approval, contingent upon the recording of the withdrawal application, which means that the land would be removed from Ag Preserve in 8 years. 4. Recommendation The City Council should move to adopt the resolution approving designation of this parcel as Agricultural Preserve and approval of the notice of expiration, which would withdraw the property from Agricultural Preserve in 8 years. Attachments 1. Resolution 2. Aerial Location Map 3. Land Use Map 4. Agricultural Preserve Application Patnode Agricultural Preserve Designation (city file 12 -005) April 26, 2012 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -20 Motion By: Seconded By: April 26, 2012 A RESOLUTION APPROVING A REQUEST FOR METROPOLITAN AGRICULTURAL PRESERVE DESIGNATION AND INITIATING EXPIRATION OF THE DESIGNATION FOR 55.65 -ACRES OF LAND OWNED BY JAMES AND BEVERLY PATNODE (PID 29- 119- 23 -12- 0006) WHEREAS, the below described parcel is guided Agricultural Preserve on the 2030 Future Land Use Plan in the City's Comprehensive Plan; WHEREAS, the below described parcel is located outside the Metropolitan Urban Service Area (MUSA) of the City's Comprehensive Plan; WHEREAS, the owner of the described parcel has made official application for their designation as an agricultural preserve; and WHEREAS, the owner has also submitted notice of withdrawal, which would remove the property from Agricultural Preserve in 8 years; WHEREAS, the requirements regarding size, covenants, development density and other stipulations of the act are deemed legally satisfied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that the following property is legally described below is hereby designated as Agricultural Preserve: East 440 feet of the north 2,145 feet of the NW % and that part of the west % of the NE '4 lying south of the north 355 feet, except the Road FURTHERMORE, approval of the Agricultural Preserve Designation is approved contingent upon filing both the entry and withdrawal applications concurrently. BE IT FURTHER RESOLVED, the above property be classified as "Agricultural Preserve" in the 2030 Future Land Use Plan of the Comprehensive Plan and the related zoning district, which will create more stringent zoning for the duration of the requested designation. No subdivisions can occur unless and until said properties are removed from the Ag Preserve Program. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26 n day of April 2012. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota ATTEST: Jeanie Heinecke — Clerk RESOLUTION NO. 2012 -20 Kenneth Guenthner - Mayor Page 2 of 2 April 26, 2012 City Seal Hennepin County GIS - Printable Map U N' Interactive Maps .�� Parcel � ---% - -ter 29- 119 -23 -12 -0006 ID: Map Scale: 1" = 800 ft. Owner Abstract /NN James E Patnode Et Al Name: Print Date: 4/18/2012} Parcel 52 Address Unassigned Address: Corcoran, MN 00000 Property Tax Ag Preserve Type: Total: Home- Sale Homestead stead: Price: Parcel 55.8 acres Area: 2,430,627 sq ft Page 1 of 1 Property Map —MMMOW- _ r— x F l� J[ k7 ! http: / /gis. co.hennepin.mn.us /Property /print /default. aspx ?C= 451625.94605,4993 242.2047 &... 4/18/2012 � ---% - -ter Map Scale: 1" = 800 ft. A -T -B: Abstract /NN Print Date: 4/18/2012} Market $205,900 w Total: Tax $759.90 Total: (Payable: 2012) Sale Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Sale representation or warranty expressed or Date: implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Sale Code: COPYRIGHT © HENNEPIN COUNTY 2012 -husk .;�, Green! http: / /gis. co.hennepin.mn.us /Property /print /default. aspx ?C= 451625.94605,4993 242.2047 &... 4/18/2012 €? 1 'rte OAK [)ALE- all] � him rM INN ZMELEN I � �1111lr�w ��, - �, „• _ ems � �\ -,■ � III, � � ■ � �� " r, .. � � , w 1 � � • �,lif � 1 �' � � • � ���, A ���. -,. "ate'° � ' i� — ■oil W-O J �n 011 Figure 9 it of CORCORAN Draft 2030 Future Land Use Plan 2030 Comprehensive Plan N W A>E iz r", S 3,000 1,500 0 3,000 Feet PIM j� City Limit QStaging Boundaries Wetlands Rural /Ag Residential Existing Residential — Low Density Residential - Medium Density Residential Mixed Residential — High Density Residential Rural Service /Commercial — Commercial Mixed Use — Business Park Light Industrial — Public /Semi - Public Parks /Open Space — Golf Course Agricultural Preserve (Date of Expiration) Open Water *The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. 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O 1° N .0 t 4) to q5 -S 0 U c� 3 r O N 7-y 1.0 N U w z� k U v c N O N 00 00 Q O � N O� O z w a F., o �z db � M LOL L� 00 FBI dp UD an Q N O cd O Y g N£ 0. v c Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: April 18, 2012 for the April 26, 2012 City Council Meeting RE: Request PUD Modification for Lions Park PUD (PID 20- 119 -23 -31 -0003) (City file no. 09 -001) REVIEW DEADLINE: N/A Application Request The applicant is requesting a PUD Modification to formalize the changes that were made to the approved PUD plans for Lions Park. 2. Background In 2009, the Corcoran Lions and the Corcoran Lions Foundation requested approval of a rezoning to PUD, a Preliminary PUD Development Plan and a Final PUD Development Plan to allow a greater mix of uses on the 36.12 -acre Lions Park property, including a continuation of the existing uses and the addition of seasonal motor vehicle storage. On August 27, 2009, the City Council approved Resolution 2009 -34 approving a Preliminary PUD Development Plan, Resolution 2009 -35 approving a Final PUD Development Plan, Ordinance 248 approving a rezoning to PUD and Resolution 2009 -31 approving findings of fact for the Rezoning. Resolutions 2009 -34 and 2009 -35 approve the PUD plans as shown on the August 5, 2009 plans, except where amended by the resolutions. The approvals expired on August 5, 2010 for those elements of the plan that were not initiated, specifically, the temporary outside motor vehicle storage. Furthermore, any changes to the approved plan require City approval. Staff noted that the project was not constructed according to the approved plans. City staff met on site with two Lions representatives to discuss the site improvements on Tuesday, June 28, 2011. At that meeting, we discussed the following: 1. As outlined in the City Code, the temporary outside motor vehicle storage approvals portion of the PUD expired because the Lions did not commences the authorized use. 2. The site was graded differently than the approved plans. 3. The maintenance agreement that was required by the PUD will no longer be required to be submitted to the City as that was related to the expired motor vehicle storage element. Landformsm, SensiblyGrcen- and Site to Finish- are service marks of Landform Engineering Company. • • 3. Analysis • Section 1040.140, Subd. 11 of the Zoning Ordinance requires that any changes to the approved plans be submitted to the City for consideration. The ordinance allows PUD modifications to be administratively approved; however, due to the history on this site and the importance in the community, the PUD modification is presented to the City Council for information. Staff has reviewed the PUD modification plans submitted by the applicant and finds that the ordinance standards have been met. 4. Action The City Council should review the information and direct staff to send the PUD modification approval letter to the applicant. Attachments 1. PUD Modification Letter 2. City Engineer's Memo dated April 11, 2012 3. Aerial Location Map 4. Approved Plans Dated August 5, 2009 5. Narrative dated April 10, 2012 6. Revised Plans dated April 10, 2012 Lions Park PUD Modification (city file 09 -001) April 26, 2012 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us April 26, 2012 Tim Holmquist Corcoran Lions and Corcorans Lions Foundation 20625County Road 30 Rogers, MN 55374 RE: PUD Modification for Lions Park (PID 25- 119 -23 -41 -0001 and 25- 119 -23 -44 -0005) (City File 09 -001) Dear Mr. Holmquist: This letter is written to inform you that the above - referenced PUD Modification has been administratively approved pursuant to Section 1040.140 of the Zoning Ordinance, subject to the following findings and conditions: 1. On August 27, 2009, the City Council approved Resolution 2009 -34 approving a Preliminary PUD Development Plan, Resolution 2009 -35 approving a Final PUD Development Plan, Ordinance 248 approving a rezoning to PUD and Resolution 2009- 31 approving findings of fact for the Rezoning. 2. Resolutions 2009 -34 and 2009 -35 approved the PUD plans as shown on the August 4, 2009 plans, except where amended by the resolutions. The approvals expired on August 4, 2010 for those elements of the plan that were not initiated, specifically, the temporary outside motor vehicle storage. 3. The PUD Modification is approved in accordance with the narrative and plans dated April 10, 2012. If you have any questions, please contact me at (612) 638 -0225. Sincerely, Landform Kendra Lindahl, AICP Principal COPY: Dan Donahue, City Administrator Jill Smith - Arens, City Office Manager (FILE COPY) Wencl< Engineer's Memorandum TO: Kendra Lindahl, City Planner FROM: Kent Torve, P.E. DATE: April 11, 2012 Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Summary of As Builts I have reviewed the survey shots submitted for the Lions Park grading by Ames Construction and have determined the topography reflects the final grading. The drainage pattern remains towards the large wetland to the west, consistent with original plans. Hennepin County GIS - Printable Map Page 1 of 1 Hennmin _ lk� 4111i 71 I �-$$t,,.�Pl ^; ���.yy '4 t Pi -400 LV Parcel 25- 119 -23 -44 -0005 A -T -B: Abstract Map Scale: 1" = 800 ft. N ID: Print Date: 4/18/2012 Owner Market w Name: Corcoran Lions Inc Total: $290,000 Parcel 52 Address Unassigned Tax $6,288.92 Address: Corcoran, MN 00000 Total: (Payable: 2012) Property Vacant Land - Residential Sale Type: Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Home- Sale representation or warranty expressed or Non - Homestead implied, including fitness of any particular Stead: Date: purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 16.71 acres Sale Area: — 727,894 sq ft Code: COPYRIGHT © HENNEPIN COUNTY 2012 ;�, —husk Green! http: / /gis.co.hennepin.mn.usI Property /printldefault.aspx ?C =45 8868.2523495047,4992357.... 4/18/2012 02009 Westwood Professional Services, Inc. I I\ FFER 25 , � TEMPORARY VEHICLE , \ \ STORAGE WETLAND RY \ \ I � � 2 4j-1 lne 71919M.Qr Ddve (fvrtf�-o Eden k* UN 553"Snvinr, Eden Pn9k, MN 553M — N -- -- LIGHT POLE EXISTING GRAVEL SURFACE — PROPOSED GATE - - - - - - -- -- - - - - -- EASEMENT UNE CONNECT TO EXISTING FENCE EXIS I 1 \ x I _,,,� --� •.. I SHED ..^ . VEHICLE DR( ���� PY '> 1 EXISTING WILL I Q I I II I II I II � II I I I I I I I 2 4j-1 lne 71919M.Qr Ddve (fvrtf�-o Eden k* UN 553"Snvinr, Eden Pn9k, MN 553M — PROTECT EXIST EXIST -- -- LIGHT POLE EXISTING GRAVEL SURFACE — PROPOSED GATE - - - - - - -- -- - - - - -- EASEMENT UNE CONNECT TO EXISTING FENCE POAO 10 — —^ . -..= _,,,� --� •.. I SHED ..^ . VEHICLE DR( ���� I II����lw���Ij���II IAo,I� General Notes II 1 BACKGROUND INFORMATION FOR THIS PROJECT PROVIDED BY WESTWOOD L IIIIIIIlulun Iluunnnm Iluuunnn IIII.III�IIE' RGIIIIIfG�I 11111171111 IFIIIIIIIE NEW PV606 �-o A-p is S I fE sooin PROPOSED GATE ACCESS EA TO BE REU TED c\ �x jO EXIST LIGHT POLE TO REMAIN (TYP) aIre f SNOW TORAGE AREA I I J •r 1 II, Ili v EXISTING CELL TOWER I I / PROPOSE FUTURE BUILDING CANOPY BUILDING T REPLACE,, EXISTING S RUCTURES EXISTING CELL TOWER & 1 4 s 1 / PROPOSED 6,000 SF POST AND BEAM CONNECT TO EXISTING FENCE J, , ro s ` f I M � ` ' -`C- D STORAGE BUILDING IN F'o.pEa/ Tf-trcv- PrR-r -k PROFESSIONAL SERVICES DATED 3/31/09. ' 2. LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS SHOWN ON THIS PLAN ARE APPROXIMATE. CONTRACTOR SHALL FIELD VERIFY I STE CONDITIONS AND UTILITY LOCATIONS PRIOR TO CONSTRUCTION. IF ANY DSCREPANCIES ARE FOUND, THE ENGINEER SHOULD BE NOTIFIED IMMEDIATELY. 3. REFER TO CERTIFICATE OF SURVEY FOR LOT BEARINGS, DIMENSIONS AND AREAS. 4. CONTRACTOR SHALL MAINTAIN FULL ACCESS TO CELL TOWERS DURING CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES. 5. WETLAND BOUNDARIES SHOWN ON PLAN ARE BASED ON PRELIMINARY FIELD DELINEATION BY WESTWOOD PROFESSIONAL SERVICES ON 3/18/09. WETLAND BOUNDARIES TO BE VERIFIED AFTER MAY 1ST (DURING GROWING SEASON). 6. TREES SHOWN ON PLAN ARE FROM AERIAL PHOTOGRPAHY AND ARE FOR REFERENCE ONLY. 7. NO GRADING IS PROPOSED FOR THE TEMPORARY VEHICLE STORAGE LOT. 1 f.,.y eadry ,ar a1. I dc� a s s ,me 9erWoee dtrai cpmibn and tlrd rm. y a Lead P3W�'6IONAL BNCIN� mM tle Yw. d tle N.Y d )mnaoLL 5 /1e /os xcnnuo eouu0nnr rc.V[h[w Gretchen A. IAndiEd o.et 4/20/2009 _u, N. 43019 Site Develoument Summ EXISTING ZONING: PROPOSED ZONING: PROPERTY AREA: PARKING /DRIVE SETBACK: PARKING SPACE /DRIVE AISLE: TEMPORARY PARKING PROVIDI PI, PUBLIC /INSTITUTIONAL A. AGRICULTURE PUD, PLANNED UNIT DEVELOPMENT 1,573,538 SF (36.12 AC) PROPOSED 10' MINIMUM 9' WIDE X 18.5' LONG, 26' AISLE f (io? 0 sl!1) r ifs+ -114' & "', IZo 5 fP.( Ss D.a a = Plrep"ed for. CLeded: DID' D— GAL 9aaed IN—eh, br /daft Call 48 Hours before digging: I rbP 01 p A l I� GOPHER STATE ONE CALL 1 1 Twin City Areo 651 - 454 -000 Mn. Toll -ree 1 -800- 252 -11 6 Fg7r4 or Tbp _ ���L C-vIhRD I (Lef j fjVTS 1 D E C- r, CE TEMPORARY VEYaq- SIPRAGE LOT (TUR ` EDGE OF - ' DRIVE AISLE WETLAND BOUNDARY f25' BUFFER S 25' WETLAND BUFFER / Al �— �- WETLAND BOUNDARY 5 N� P Prn-�C o A-�roS A4 TO r(^,(9�ot,_A IjJyT -e � Uvr- lb I UPLANDSTORAGE '" r\ Iry G S e h c's HWL = 962.23 1 1 I I I Site Legend EXISTING lne 71919M.Qr Ddve ". Eden k* UN 553"Snvinr, Eden Pn9k, MN 553M — PHONE Ml W -5150 -- -- 'AX 912-MM Westwood r IWE 1d 37-51W www.weMwoodl- L IIIIIIIlulun Iluunnnm Iluuunnn IIII.III�IIE' RGIIIIIfG�I 11111171111 IFIIIIIIIE NEW PV606 �-o A-p is S I fE sooin PROPOSED GATE ACCESS EA TO BE REU TED c\ �x jO EXIST LIGHT POLE TO REMAIN (TYP) aIre f SNOW TORAGE AREA I I J •r 1 II, Ili v EXISTING CELL TOWER I I / PROPOSE FUTURE BUILDING CANOPY BUILDING T REPLACE,, EXISTING S RUCTURES EXISTING CELL TOWER & 1 4 s 1 / PROPOSED 6,000 SF POST AND BEAM CONNECT TO EXISTING FENCE J, , ro s ` f I M � ` ' -`C- D STORAGE BUILDING IN F'o.pEa/ Tf-trcv- PrR-r -k PROFESSIONAL SERVICES DATED 3/31/09. ' 2. LOCATIONS AND ELEVATIONS OF EXISTING TOPOGRAPHY AND UTILITIES AS SHOWN ON THIS PLAN ARE APPROXIMATE. CONTRACTOR SHALL FIELD VERIFY I STE CONDITIONS AND UTILITY LOCATIONS PRIOR TO CONSTRUCTION. IF ANY DSCREPANCIES ARE FOUND, THE ENGINEER SHOULD BE NOTIFIED IMMEDIATELY. 3. REFER TO CERTIFICATE OF SURVEY FOR LOT BEARINGS, DIMENSIONS AND AREAS. 4. CONTRACTOR SHALL MAINTAIN FULL ACCESS TO CELL TOWERS DURING CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES. 5. WETLAND BOUNDARIES SHOWN ON PLAN ARE BASED ON PRELIMINARY FIELD DELINEATION BY WESTWOOD PROFESSIONAL SERVICES ON 3/18/09. WETLAND BOUNDARIES TO BE VERIFIED AFTER MAY 1ST (DURING GROWING SEASON). 6. TREES SHOWN ON PLAN ARE FROM AERIAL PHOTOGRPAHY AND ARE FOR REFERENCE ONLY. 7. NO GRADING IS PROPOSED FOR THE TEMPORARY VEHICLE STORAGE LOT. 1 f.,.y eadry ,ar a1. I dc� a s s ,me 9erWoee dtrai cpmibn and tlrd rm. y a Lead P3W�'6IONAL BNCIN� mM tle Yw. d tle N.Y d )mnaoLL 5 /1e /os xcnnuo eouu0nnr rc.V[h[w Gretchen A. IAndiEd o.et 4/20/2009 _u, N. 43019 Site Develoument Summ EXISTING ZONING: PROPOSED ZONING: PROPERTY AREA: PARKING /DRIVE SETBACK: PARKING SPACE /DRIVE AISLE: TEMPORARY PARKING PROVIDI PI, PUBLIC /INSTITUTIONAL A. AGRICULTURE PUD, PLANNED UNIT DEVELOPMENT 1,573,538 SF (36.12 AC) PROPOSED 10' MINIMUM 9' WIDE X 18.5' LONG, 26' AISLE f (io? 0 sl!1) r ifs+ -114' & "', IZo 5 fP.( Ss D.a a = Plrep"ed for. CLeded: DID' D— GAL 9aaed IN—eh, br /daft Call 48 Hours before digging: I rbP 01 p A l I� GOPHER STATE ONE CALL 1 1 Twin City Areo 651 - 454 -000 Mn. Toll -ree 1 -800- 252 -11 6 Fg7r4 or Tbp _ ���L C-vIhRD I (Lef j fjVTS 1 D E C- r, CE TEMPORARY VEYaq- SIPRAGE LOT (TUR ` EDGE OF - ' DRIVE AISLE WETLAND BOUNDARY f25' BUFFER S 25' WETLAND BUFFER / Al �— �- WETLAND BOUNDARY 5 N� P Prn-�C o A-�roS A4 TO r(^,(9�ot,_A IjJyT -e � Uvr- lb I UPLANDSTORAGE '" r\ Iry G S e h c's HWL = 962.23 1 1 I I I Site Legend EXISTING PROPOSED ® — PROPERTY LINE -- -- — LOT LINE - -- — — SETBACK LINE - - - - - - -- -- - - - - -- EASEMENT UNE CURB AND GUTTER — —^ POND NORMAL WATER LEVEL _.__.. __.._..._._;.._..._.. —x—x— FENCE CONCRETE PAVEMENT u BITUMINOUS PAVEMENT GRAVEL PAVEMENT Q TRANSFORMER SITE LIGHTING T TRAFFIC SIGN Iml .v POWER POLE 0' 100' 200' 300' ° BOLLARD / POST Corcoran Lions Club Corooran, Mlnncaota $$340 NOT FOR CONSTRUCTION 20091031SPPD1A,g D.1. 4/20/2009 sheet 3 or 3 Corcoran Lions Park PUD Plan Corcoran. Minnesota $/J (o 1 Pr p sly p 4-d v fPA-Z'� —� 4/10/2012 To whom it may concern, Attached is a as build grade plan. With the grade established properties to the south cannot see much, if any, of the cars that would be parked there. Since car storage is not going to be done, the only time cars will be there is at our events (5 per year) most events will not fill that parking lot. With the grade that established the fence would do nothing to screen it, therefore we would like to omit putting up the fence. Several years ago, we sold the property to the south (3 acres to our south border) which is full of trees so he can get his conditional use permit. Thank you for your consideration and finalization of our P.U.D, Tim Holmquist Lion's President 7arthwork Report Page 1 of 1 Project Information Coordinate System Name: Name: Default Size: Datum: WGS 1984 Modified: Zone: Default Time zone: Geoid: Reference number: Vertical datum: Description: Earthwork Volume Report Original surface compared to Unclassified surface Surfaces Existing Classification: Original Lions Club Topo 3 -22 -12 Classification: Unclassified Bank Volumes Based on Surface Geometry Alone Cut material: 463.5 yd Fill material: 16,029.7 yd Deficit: 15,566.3 yd Note: 'Cut Material' is defined as material where [Lions Club Topo 3- 22 -12] is lower than [Existing]. 'Fill Material' is defined as the volume of material where [Lions Club Topo 3- 22 -12] is higher than [Existing]. Note: The above volumes are calculated solely from the geometries of the selected surfaces. No material properties are applied to the above numbers. 11 These volumes are limited to those that lie within the constraining boundary. 11 Boundary name: OuterBoundary Area within boundary: 232,789.0 ft2 (5.3 AC) Total triangulated area: 172,209.2 ft2 (4.0 AC) Date: 3/26/2012 7:44:03 AM I Project: I Trimble Business Centel file: / /G:\Documents and Settings \critter.AMES.00I \Local Settings \Temporary Internet File... 3/26/2012 k 980.0 Cat `;� GuCx %n 680.0 II ' 9ao.0 9 196.0 ! i I �986.0 80.0 '9120 € 986.0 1,980.0 I g 2' i I;' 984.0 ell 80.0 19 � II I 2.b 984.0 1980.0 !9 2.q ` ; i 1984.0 980.0 I9 2. , 984.0 i �9 30.0 9 / 2. � ( 984.0 i 980.0 9 III 2. 984.0 I f 980.0 1 � �� , ORA n � / 1 980.0 /982.0 980.0 980.0 82.0 982.0 82.0 (1982.0 80.0 82.0 1 980.0 98 j 1982.0 • 0 98 0 f 982.0 8. II 0 0 \ 982.0 ( 980.0 1 984.0 I J 980.0 982.0 984.01 ' 1980.0 980.0 U1; I 'b 982.0 80.0 984.0 ' 978.0 982.0 I 10.0 980.0 h %982.0 980.0 J a 980.0 982.0 1980.0 82.0 978.0 80.0 (982.0 / 976.0 980.0 82.0 76.0 980.0 1182.0 972.0 8. / 980.0 82.0 1970.0 9 0 982.0 9 968.0 /982.0 9 b68.0 982.0 I 1 I 68.0 ` 982.0 70.0 982. o �6s. o t 968.0 i �,\ 980.0 /'1 1 966.0 0 a U H l9 O CY) O Ln rI Ln U � Q O CD N . ......... _ _..._ .. U H LO O � C`7 O Ln .H Ln U �-4 q 4-) N C � H U > O (a) O �4 O Q� CN 01 ✓V W _' _._.... _ ._..._ .._.. _ _.._. _ U U O - i - r-I � i City of Corcoran City Council Meeting Minutes April 12, 2012 9a. The Corcoran City Council met on April 12, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Engineer Torve, Public Works Superintendent Meister, Public Safety Director Gormley, and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance Mayor Guenthner opened the Local Board of Review at 7:01 pm. In addition to the full council present were City Assessors' Rolf Erickson, Lisa Mott and John Mott along with Luanne Hagen from Hennepin County. Mayor Guenthner explained the public hearing process. No one came forward at the public hearing. MOTION made by Milbrandt, seconded by Gmach, to adjourn the Local Board of Review. Voting Aye: Guenthner, Asleson, Cossette, Gmach, Milbrandt (Motion carried 5:0) 3. Agenda Approval MOTION: made by Milbrandt, seconded by Asleson to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum Chad Robran, 19805 Old Sturbridge Dr presented the council with a $2,000 donation from the NW Jaycees /Corcoran Country Days to purchase a used Zamboni for use at the city ice rinks. Council thanked Mr. Robran and the Jaycees for the donation. 5. Presentations -None 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 03/22/12 Council Meeting MOTION: made by Cossette, seconded by Milbrandt to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. Council acknowledged receipt of draft Parks & Trails Commission Minutes of 03/20/12 — no action taken. b. Council acknowledged receipt of a letter from DNR on Tax Forfeited Parcel. Staff will revisit acquisition later this year. 11. Unfinished Business a. Sewer and Water Project City Engineer Torve reviewed the Downtown Sewer and Water Feasibility Report, and Tammy Omdal of Northland Financial reviewed the Downtown Sewer and Water Financial Feasibility Report. Council suggested a meeting with Downtown property owners for May 4, 2012. City of Corcoran City Council Meeting Minutes April 12, 2012 9a. b. City Engineer Torve reviewed Draft Plans and Specifications for Base Sewer and Water Project. Staff directed to prepare a draft resolution approving the plans and specs and authorizing bids for the 4/26/12 council meeting. c. City Engineer Torve discussed with council the pre- design materials received for a Public Works Facility. Staff was directed to identify a short list ranked for review at the 4/26/12 meeting. d. Administrator Donahue encouraged council to consider development of a 5 year long term finance plan prior to any bond sales. No action taken. e. Dust Control public hearing will be held May 10, 2012. f. Administrator Donahue clarified items that should not be considered in the CIP Policy for Purchases. Discussion will continue as part of the budget process. 12. New Business a. Council acknowledged receipt of the Fire Service RFP document. Council discussed the need for some language changes. Mayor Guenthner to meet with Public Safety Directory Gormley and Administrator Donahue to review further. b. Recruitment Update 1. MOTION: made by Milbrandt, seconded by Gmach to offer a public works position to Charles Blessman. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 2. First round interviews for the Code Enforcement/Administrative Assistant position are complete. Three candidates will have second interviews the week of 4/16/2012. Council by consensus agreed to increase the Code Enforcement /Administrative Assistant position to 40 hours per week. 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims - None c. All Other Claims As Presented MOTION: made by Milbrandt, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 9:10 to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 9:24 15. Closed Meeting to consider purchase agreement on Roehlke property Council met in closed session to consider purchase of Roehlke property for a Public Works Facility. MOTION: made by Cossette, seconded by Milbrandt to authorize the Mayor and Clerk to execute a real property purchase agreement for the Roehlke property as presented by the City Attorney. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes April 12, 2012 16. Review of Upcoming Council Meeting Agenda • Audit results • Sewer and Water Feasibility Study MOTION: made by Milbrandt, seconded by Gmach to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:26 pm Jeanie Heinecke, City Clerk _ r J 9a. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -18 Motion By: Seconded By: April 26, 2012 9b. RESOLUTION SPONSORING THE NORTHWEST TRAILS ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2012 -2013 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the Northwest Trails Association has asked the City of Corcoran to act as a sponsor to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails Association has indicated it will help and assist the City to acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail; that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT REOLVED BY THE CITY OF CORCORAN: 1. The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance. 2. If said assistance is granted, the City of Corcoran shall contract with the Northwest Trails Association for the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. 3. With the exception of the financial assistance provided by the State contract with the City, the City of Corcoran shall not be liable for any costs incurred by the club. The City shall be responsible only for the allocation of funds to the extent of the actual monies provided through the State contract. ATTEST: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 26th day of April, 2012. Jeanie Heinecke — City Clerk /Bookkeeper Page 1 of 1 Kenneth Guenthner - Mayor City Seal STAFF REPORT / POLICE DEPARTMENT Agenda Item 10a. Council Meeting: Prepared By: April 26, 2012 Chief Sean Gormley Topic: Action Required: Squad Car Replacement Approve Squad Car Purchase Background- Historically, the City of Corcoran has submitted its squad car purchase order late January or early February. This guarantees the City of the State of Minnesota "low bid" pricing and confirmation of delivery for May / June. Last year was the final model for the Ford Crown Victoria. Officer Ryan Burns has been researching and will be recommending - what is the appropriate replacement police vehicle for 2012 (model year 2013). There was a scheduled "hands on test drive" late last fall, unfortunately that was cancelled by the vehicle manufactures. This test drive was scheduled for April 20 at the Minnesota Highway Safety & Research Center - St. Cloud. Officer Burns will complete his recommendation after this date. Discussion- Squad 557 (2008 Ford Crown Victoria) is scheduled for replacement mid - summer. I will provide the City Council with an update from the April 20th test drive and Officer Burns's findings and recommendations. Due to the lateness of this test drive and information gathering, we are up against the April 27, 2012 order date to be guaranteed the State of MN contract price and delivery. Each manufacture basically re -tools their assembly plant for a short time to assemble the "police specific" vehicle, and then re -tools back to the general assembly. Therefore, there is a limited number of police vehicles built each year. Police specific vehicles under review- Ford Interceptor Sedan Ford Interceptor SUV Dodge Charger Chevrolet Caprice Chevrolet Tahoe Staff Report / Police Department — Page 2 Financial Impact- The 2012 CIP has scheduled one police vehicle not to exceed $35,000 (purchase price and equipment). I estimate the vehicle to $24,000 and the balance for equipment and installation. We plan to re -use all existing equipment from decommission of Squad 552 that is compatible. However, due the model change, there will be some incompatible components that simply will not convert to the new vehicle. Squad 552 will be sold by auction and proceeds will be returned to the CIP fund. Attachments — None Recommendation- Motion to approve the purchase of a squad and equip as required not to exceed $35,000. STAFF REPORT / IT Agenda Item 9d. Council Meeting: Prepared By: March 26, 2012 Administrator Donahue & Lt. Hamilton Topic: Action Required: Computer Workstation Replacement Approve purchase of computers Summary Staff is seeking to replace three desktop computers and one laptop computer at a cost of $7,000 from the surplus CIP Fund Background - Information Technology is necessary and critical element for the City's success in providing the expected services for its citizens. For City Hall and Police Administration, the employee's workstation is arguably the most important tool provided for the duties asked. The city maintains a computer replacement program. Three computers are scheduled for replacement / re- deployment in 2012. Historically, our power users / users who spend majority of their time on a computer, receive a new computer on a more frequent time line. Their "couple year old computer" is re- deployed to a "causal user" who spends a minimal time on the computer. This allows the city to maximize the computers power and speed for the power user. Discussion - Supervisor Pat Meister's 2006 computer has exceeded its useful life and will be decommissioned. A patrol officer common share computer has exceeded its useful life and will be decommissioned. Administrator Dan Donahue will receive a new desktop computer. His 2007 computer will be refurbished and installed at Public Works for Pat Meister. Chief Sean Gormley will receive a new computer. His 2007 computer will be refurbished and installed in the officer squad room for a common share computer. Lieutenant John Hamilton will receive a new computer. His 2007 computer will be refurbished and installed in the police booking room — eDWI charging and other requirements now call for this need. Staff Report / Information Technology — Page 2 The laptop used by Administrator Donahue will be replaced. His current laptop will become the admin backup laptop. This is the only backup computer available to the administrative staff should something happen or if another computer is needed in the field. Financial Impact - There is a positive balance in the 2010 -2011 CIP. In the future, computer workstations will be funded through the annual budget rather than the CIP. No computer replacements will be sought in 2013. Attachments — Dell State Contract Bid for three desktop computers — Quote $5,410.02. Will obtain a quote for the laptop. Recommendation - Motion to approve the purchase of three Dell workstation and one Dell laptop computers from the balance funds 2010 -2011 CIP. Your Dell Quote Thank you for your interest in Dell. This message contains all of the information regarding your products and /or services. Please verify that it is accurate. Use the links below to purchase your new system now or to make modifications before placing your order. Feel free to contact your Sales Professional or visit www.dell.com if you have any further questions regarding your purchase. Thanks again for choosing Dell. Quote Information Customer Number: Customer Name: Contract Number: Agreement Number: Your Sales Professional: Quote Number: Quote Date: Estimated Delivery Date 21071519 CITY OF CORCORAN PD 70137 Dell Std Terms Rogelio Harris Rogelio Harris(a�Dell.com (800) 456 -3355x 7250177 618166844 04/11/2012 If you place your order today, it is on or before 5/3/2012. Subtotal: Shipping & Handling: Tax: Environmental Disposal Fee: Total Price w /Discounts: $5,090.52 $0.00 $319.50 $0.00 $5,410.02 CITY OF CORCORAN CORCORAN, MINNESOTA MANAGEMENT LETTER FOR THE YEAR ENDED DECEMBER 31, 2011 y DRAFT aDO EICK& MEURIS LLP Cerlifwd Public Accounlunts & Consultants CITY OF CORCORAN CORCORAN, MINNESOTA MANAGEMENT LETTER FOR THE YEAR ENDED DECEMBER 31, 2011 P I • - IJABDO L;;SICK & ;4 - ME 1 E1 S LLP Certified Public Accountants & Consultants 5201 Eden Avenue Suite 250 Edina, MN 55436 Management, Honorable Mayor and City Council City of Corcoran, Minnesota NEED DATE We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Corcoran, Minnesota (the City), for the year ended December 31, 2011. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated November 15, 2011. Professional standards also require that we provide to you the following information related to our audit. Our Responsibility under Auditing Standards Generally Accepted in the United States of America As stated in our engagement letter our responsibili as described by rofessional standards is to egress opinions about whether the financial statements prepared Dcepted wt yo ersight ar irly prese , m 1 ate re ects, in conformity with accounting principles generala ted es of . Our au of t e financial statements does not relieve you or management of your responsiOur responsibility is to plan aau o ob rea nable, b of a lute, assuranc hat the financial statements are free of material misstatement. As part of our audit, we considered the internal control over financial reporting of the City. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control over financial reporting. We are responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures specifically to identify such matters. Significant Audit Findings A deficiency in internal control over financial reporting exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency or combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses and therefore, there can be no assurance that all such deficiencies have been identified. We did not identify any deficiencies in internal control that we consider to be material weaknesses. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 2 Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of compliance with certain provisions of Minnesota statutes. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance required to be reported under Minnesota statute. Summary of Prior Year Findings 2011 -1 Limited segregation of duties related to cash disbursements and receipts Condition: During our audit we reviewed procedures over cash disbursements and receipts and found the City to have limited segregation of duties in these transaction cycles. Criteria: There are four general categories of duties: authorization, custody, recording and reconciliation. In an ideal system, different employees perform each of these four major functions. In other words, no one person has control of two or more of these responsibilities. Current year status: The finding was eliminated as a result of the City implementing and following policies relating to the review of bank statements and pr a Is. The City k's adopte ancial Fances 2011 -2 Developer escro c count icit ces Condition: t wa ed a d aud' fieldwork thaloTac ccounts had deficit account a ances. Also, any service c arge for 7eiicit as into the amoun t owed. Criteria: The City needs to have funds in amounts sufficient to cover the planning, legal, engineering and any other City cost that a developer incurs. Current year status: The finding is no longer viewed as a significant deficiency. The City has improved processes and controls related to escrow activity and the amount receivable from developers has decreased from the prior years. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 3 Planned Scope and Timing of the Audit We performed the audit according to the planned scope and timing. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. The requirements of GASB No. 54 were adopted for the year ended December 31, 2011. We noted no transaction entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumption about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements are capital asset basis, depreciation, compensated absences, other postemployment benefits payable and allocation of payroll. We evaluated the key factors and assumptions used to develop these accounting estimates in determining that it is reasonable in relation to the financial statements taken as a whole. The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of their significance to anciMs a ent useAr Difficulties Encountered in P forming A it We encountered no significant iculf dea g wi ana erfoFT o audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit or the financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, a financial accounting, reporting or auditing matter, whether or not resolved to our satisfaction that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 4 Management Representations We have requested certain representations from management that are included in the management representation letter dated NEED DATE. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. P I 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 5 Financial Position and Results of Operations Our principal observations and recommendations are summarized below. These recommendations resulted from our observations made in connection with our audit of the City's financial statements for the year ended December 31, 2011. General Fund The General fund is used to account for resources traditionally associated with government, which are not required legally or by sound principal management to be accounted for in another fund. The General fund balance increased $50,322 from 2010. The fund balance of $749,245 is 24 percent of the 2012 budgeted expenditures. We recommend the fund balance be maintained at a level sufficient to fund operations until the major revenue sources are received in June. We feel a reserve of approximately 50 percent of planned expenditures and transfers out are adequate to meet working capital and small emergency needs. At the current level, the fund balance is below what is generally recommended as a minimum. The City has a reserve fund policy that sets a goal to of not less than 35 percent of planned expenditures in reserve. The purposes and benefits of a fund balance are as follows: • Expenditures are incurred somewhat evenly throughout the year. However, property tax and state aid revenues are not received until the second half of the year. An adequate fund balance will provide the cash flow required to finance the governmental fund expenditures. • The City is vulnerable to legislative actions at the Statk2evFy level. —T- ie t�mpose�eductions of market value credit aid and local government aid for some cities for imits have also been implemented for municipalities in past legislative sessions. An adequate fund balance wiemporary tuffer against those aid adjustments and levy JL limits. 1 • Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These would include capital outlay, replacement, lawsuits and other items. An adequate fund balance will provide the financing needed for such expenditures. • A strong fund balance will assist the City in maintaining, improving or obtaining its bond rating. The result will be better interest rates in future bond sales. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com A table summarizing the General fund balance in relation to budget follows: $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Fund Balance in Relation to Budget City of Corcoran NEED DATE Page 6 Fund Balance Budget Year December 31 Year 2007 $ 652,837 2008 2008 608,047 2009 2009 667,693 2010 2010 698,923 2011 2011 749,245 2012 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Fund Balance in Relation to Budget City of Corcoran NEED DATE Page 6 $2,757,525 $2,943,164 $2,980,185 $3,005,739 $3,152,256 22.0% 23.0% 24.0% 24.0% 21.0% 2007 2008 2009 2010 2011 2012 tActual Fund Balance (Budget We have compiled a peer group average derived from information available on the website of the Office of the State Auditor for Cities of the 4th class which have populations between 2,500 and 10,000. In 2009and 2010, the average General fund balance as a percentage of expenditures was 63 and 67 percent, respectively. Based on comparison to peer groups, the City's General fund balance is lower than average. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com Percent General of Fund Fund Balance to Budget Budget $ 2,757,525 24 % 2,943,164 21 2,980,185 22 3,005,739 23 3,152,256 24 $2,757,525 $2,943,164 $2,980,185 $3,005,739 $3,152,256 22.0% 23.0% 24.0% 24.0% 21.0% 2007 2008 2009 2010 2011 2012 tActual Fund Balance (Budget We have compiled a peer group average derived from information available on the website of the Office of the State Auditor for Cities of the 4th class which have populations between 2,500 and 10,000. In 2009and 2010, the average General fund balance as a percentage of expenditures was 63 and 67 percent, respectively. Based on comparison to peer groups, the City's General fund balance is lower than average. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com A summary of 2011 General fund revenue and expenditures is as follows: Revenues Expenditures Excess of revenues over expenditures Other financing sources Transfers in Net change in fund balances Fund balances, January 1 City of Corcoran NEED DATE Page 7 Final Budgeted Actual Variance with Amounts Amounts Final Budget $ 3,048,256 $ 3,101,699 $ 53,443 3,005,739 3,056,377 (50,638) 42,517 45,322 2,805 - 5,000 5,000 42,517 50,322 7,805 698,923 698,923 - Fund balances, December 31 $ 741,440 $ 749,245 $ 7,805 r Some variances of both revenues and )but itur are s arized below: • Revenues provided a positive v nc $534 The 1 est pos tive variances were in the licenses and permits and fines and forfeitures, which w erb et b 46,3 and 38, 6, res ectively. The liar est negative variance in revenues was in the property tax ere it were 62,599 ess t an expectations ue to State cuts. • Overall, expenditures exceed appropriations by $50,638. The most significant variances were in general government and public safety which were over budget by $23,529 and $20,405, respectively. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com A summary and comparison of the 2009, 2010 and 2011 General fund revenues are as follows: Revenues Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Special assessments Interest on investments Miscellaneous Transfers in Sale of capital assets Total revenues and transfers $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2009 2010 Percent of 2011 Total $ 2,261,350 $ 2,385,984 $ 2,411,562 77.5 % 66,523 95,626 101,850 3.3 263,513 229,412 257,393 8.3 173,924 190,859 182,459 5.9 104,001 110,388 108,006 3.5 - 275 - - 6,272 4,439 4,068 0.1 27,810 92,067 36,361 1.2 - 16,426 5,000 0.2 19,400 - - - $ 2,922,793 $ 3,125,476 $ 3,106,699 100.0 % General Fund Revenue by Source City of Corcoran NEED DATE Page 8 Per Capita $ 448 19 48 34 20 1 7 1 $ 578 2009 2010 2011 -4—Taxes fLicenses and permits fhitergovernmental —0—Charges for services ��Other 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 9 A summary of the past three years General fund expenditures and transfers are as follows: Total expenditures and transfers out $ 2,863,147 $ 3,094,246 $ 3,056,377 100.0 % $ 568 $ 500 The above chart compares the amount the City spends per capita, in comparison to a peer group. The peer group average is derived from information available on the website of the Office of the State Auditor for Cities of the 4fl' class which have populations between 2,500 and 10,000. The function/program of the expenditures tr sfers are presented graphically a ws: $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2009 enures and Tralisfe out 2010 2011 tGeneral government (Public safety f Public works --X—Transfers out and other –*—Total 952.835.9090 • Fax 952.835.3261 www.aemcpas.com Peer Percent of Per Group Per Programs 2009 2010 2011 Total Capita Capita General government $ 567,361 $ 642,930 $ 606,941 19.9 % $ 113 $ 123 Public safety 1,137,191 1,240,725 1,264,796 41.4 235 204 Public works 1,041,370 1,055,505 1,087,469 35.6 202 108 Culture and recreation 39,868 44,684 41,662 1.4 8 47 Total current 21785,790 2,983,844 3,000,868 98.2 558 482 Capital outlay 62,967 105,560 55,509 1.8 10 18 Transfers out 14,390 4,842 - - - - Total expenditures and transfers out $ 2,863,147 $ 3,094,246 $ 3,056,377 100.0 % $ 568 $ 500 The above chart compares the amount the City spends per capita, in comparison to a peer group. The peer group average is derived from information available on the website of the Office of the State Auditor for Cities of the 4fl' class which have populations between 2,500 and 10,000. The function/program of the expenditures tr sfers are presented graphically a ws: $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2009 enures and Tralisfe out 2010 2011 tGeneral government (Public safety f Public works --X—Transfers out and other –*—Total 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 10 Nonmajor Special Revenue Funds The nonmajor special revenue funds account for revenue sources that are restricted or committed to expenditure for specified purposes. The funds in this account group include: Fund Nonmaj or Reserve Donation Police Donation Firearms Safety DWI Forfeiture Drug Forfeiture Truck Safety Total P I 952.835.9090 • Fax 952.835.3261 www.aemcpas.com Fund Balances December 31, 2011 2010 Increase (Decrease) $ 25,332 $ 21,219 $ 4,113 1,862 1,934 (72) 2,298 3,457 (1,159) 11,876 8,102 3,774 1,164 1,153 11 1,994 - 1,994 $ 44,526 $ 35,865 $ 8,661 City of Corcoran NEED DATE Page 11 Debt Service Funds Debt Service funds are a type of governmental fund to account for the accumulation of resources for the payment of interest and principal on debt (other than enterprise fund debt). Debt Service funds may have one or a combination of the following revenue sources pledged to retire debt as follows: • Prope , taxes - Primarily for general City benefit projects such as parks and municipal buildings. Property taxes may also be used to fund special assessment bonds which are not fully assessed. • Tax increments - Pledged exclusively for tax increment /economic development districts. • Capitalized interest portion of bond proceeds - After the sale of bonds, the project may not produce revenue (tax increments or special assessments) for a period of one to two years. Bonds are issued with this timing difference considered in the form of capitalized interest. • Special assessments - Charges to benefited properties for various improvements. In addition to the above pledged assets, other funding sources may be received by Debt Service funds as follows: • Residual project pro the related capital projects d • Investment earnings • State or Federal grants • Transfers from other s The following is intended to provide that info Debt Description Cash Total Outstanding Maturity Balances Assets Debt Date 309 G.O. Equipment Certificates 2006/2008/2010 $ 35,438 $ 35,438 $ 1,052,000 2013/2020 407 Facility Expansion 4,035 4,035 132,000 2015 Total $ 39,473 $ 39,473 $ 1,184,000 It is important for the City to monitor its cash flows over the life of the debt to ensure sufficient resources for payment of principal and interest. The above are funded with annual tax levies. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 12 Capital Projects Funds The capital projects funds account for the acquisition of capital assets or construction of major capital projects. The funds in this group include: Fund Major Tax Increment Financing Infrastructure Planning Shannon Lane Subtotal Nonmaj or Park Capital Capital Equip -Cert Public Works Capital Police Capital Fund Balances (Deficits) December 31, 2011 2010 Increase (Decrease) $ 3,013,165 $ 2,874,396 $ 138,769 (176,993) (175,741) (1,252) (100,028) (107,722) 7,694 2,736,144 2,590,933 145,211 347,120 33,433 62,702 Asphalt Maintenance 71,169 County 19 Improvement 233,542 Subtotal 747,966 Total ,484,110 331,392 219,023 1,297 62,599 70,665 331,461 1,016,437 3,607,370 15,728 (185,590) (1,297) 103 504 (97,919) (268,471) $ (123,260) Occasionally, fund balance deficits will occur. This could happen for a variety of reasons including cost overruns, funding shortfalls or incurring project costs in advance of revenue resources. It is important that the City have a plan in place whenever there is a deficit fund balance. The City should evaluate each deficit and ensure its current position is consistent with the financing plans in place. Annual review will ensure that deficits are addressed promptly. The City should consider transferring resources from existing funds when beginning an internally financed project. The current practice of allowing deficits to carry over year to year may have the effect of overstating reserve levels in other funds. We recommend that the City document how internally financed projects will be paid for over their existence. The documentation should be contained in a policy. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 13 Developer Agency Accounts In total, the City is maintaining $52,819 in cash in its developer funds. In addition to this balance the City is owed an additional $49,778 by accounts that are in deficit. The deficit balances are identified below: Accounts receivable Corcoran wildlife 10 -009 $ 1,915 D & L Patnode 11 -006 300 Ess 1,990 Hank prelim & final plat 780 Hedgestone final plat 22,579 Hedgestone re -zone 09 -008 853 Larson farms 709 Laurent - hedgstone 16,863 Meadow view - prairie creek 411 Park place storage 10 -006 29 Unallocated 3,349 Total $ 49,778 The unallocated amount represents an unreconciled difference carrie ver for 6 years. We recommend the City either research and identify the difference or transfer other City funds to close out t ficit. It of be determined based on a review of the last six years of detail where this amount originated. The deficits are further discusse elow. .00 Other Items Developer escrow account deficit balances Condition: It was noted again during audit fieldwork that some developer escrow accounts had deficit account balances. In total $49,778 was owed by 11 accounts. Also, any service charge for deficit balances was not factored into the amount owed. Criteria: The City needs to have funds in amounts sufficient to cover the planning, legal, engineering and any other City cost that a developer incurs. Cause: It appears that reconciliations have been completed for current accounts, but collection efforts were not sufficient to eliminate deficit balance in 2011. Effect: The effect allowing deficit balances means that shortfall needs to be funded with other resources. In the current situation other positive developer accounts are funding the deficits. Recommendation: We recommend that the City enforce a policy and implement a monitoring procedure that ensures deposits are received in advance of any activity and that work stops prior to an account becoming negative. This policy should also address service charges for any account that does become negative. The City should transfer funds to eliminate any uncollectable accounts. We also recommend that the City continue to reconcile balances monthly. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 14 Ratio Analysis The following captures a few ratios from the City's financial statements that give some additional information for trend and peer group analysis. The peer group average is derived from information available on the website of the Office of the State Auditor. Different peer group averages are used for Cities of the 4th class (population 2,500 — 10,000). The majority of these ratios facilitate the use of economic resources focus and accrual basis of accounting at the government -wide level. A combination of solvency (ability to pay its long -term obligations), funding (comparison of financial amounts and economic indicators to measure changes in financial capacity over time) and common -size (comparison of financial data with other cities regardless of size) ratios are shown below. Ratio Calculation Debt to assets Total liabilities /total assets Debt per capita Bonded debt /population Taxes per capita Tax revenues /population Current expenditures per capita Governmental fund current lexpend es /population Capital expenditures per capita 1 fund capital es /populat ion Capital assets % left to Net capital asWkL depreciate - Governmental gross capital assets Represents the City of Corcoran Represents Peer Group Average 952.835.9090 • Fax 952.835.3261 www.aemcpas.com Source 2008 2009 2010 2011 Government -wide 21% 18% 22% 19% 34% 34% 34% N/A Government -wide $ 238 $ 208 $ 303 $ 264 $ 2,677 $ 2,713 $ 2,774 N/A Government -wide $ 449 $ 491 $ 500 $ 550 $ 401 $ 399 $ 458 N/A Governmental funds $ 487 $ 491 $ 530 $ 561 6 $ 624 N/A Governm ntal fun $ 98 129 $ 185 $ 91 323 309 $ 265 N/A Govern 73% 72% 73% 70% 70% 68% 68% N/A City of Corcoran NEED DATE Page 15 Debt -to- Assets Leverage Ratio (Solvency Ratio) The debt -to- assets leverage ratio is a comparison of a city's total liabilities to its total assets or the percentage of total assets that are provided by creditors. It indicates the degree to which the City's assets are financed through borrowings and other long -term obligations (i.e. a ratio of .50 would indicate half of the City's assets are financed through outstanding debt). Bonded Debt per Capita (Funding Ratio) This dollar amount is arrived at by dividing the total bonded debt by the population of the city and represents the amount of bonded debt obligation for each citizen of the city at the end of the year. The higher the amount, the more resources are needed in the future to retire these obligations through taxes, assessments or user fees. Taxes per Capita (Funding Ratio) This dollar amount is arrived at by dividing the total tax revenues by the population of the city and represents the amount of taxes for each citizen of the city for the year. The higher this amount is, the more reliant the city is on taxes to fund its operations. Current Expenditures per Capita (Funding Ratio) This dollar amount is arrived at by dividing the total current governmental expenditures by the population of the City and represents the amount of governmental expenditure for each citizen of the City during the year. Since this is generally based on ongoing expenditures, we would expect i annua . Aeuring Capital Expenditures per Capita (Funding Ra This dollar amount is arrived AaeXpe—n ivi the t 1 go day Teyeeardisnce nturTprojec ulation of the City and represents the amount of capi rture for eac citize not alway s recurring, the per capita amount will fluctuate from year to year. Capital Assets Percentage (Common -size Ratio) This percentage represents the percent of governmental or business -type capital assets that are left to be depreciated. The lower this percentage, the older the city's capital assets are and may need major repairs or replacements in the near future. A higher percentage may indicate newer assets being constructed or purchased and may coincide with higher debt ratios or bonded debt per capita 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 16 Future Accounting Standard Changes GASB Statement No. 60 - Accounting and Financial Reporting for Service Concession Arrangements Summary The objective of this Statement is to improve financial reporting by addressing issues related to service concession arrangements between a transferor (a government) and an operator (governmental or nongovernmental entity) in which (1) the transferor conveys to an operator the right and related obligation to provide services through the use of infrastructure or another public asset (a "facility") in exchange for significant consideration and (2) the operator collects and is compensated by fees from third parties. This Statement also provides guidance for governments that are operators in a service concession arrangement. This Statement requires disclosures about a service concession arrangement including a general description of the arrangement and information about the associated assets, liabilities, and deferred inflows, the rights granted and retained, and guarantees and commitments. The requirements of this Statement are effective for financial statements for periods beginning after December 15, 2011. The provisions of this Statement generally are required to be applied retroactively for all periods presented. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement improve financial reporting by establis 1 recognition, measurement, and disclosure requirements for SCAB for both transferors and governmental operators, req ng g vernme is to account for and report SCAB in the same manner, which improves the comparability of financial statements. GASB Statement No. 61 - The F�cial Reportin tity Omnib�A dment of GA tatements No. 14 and No. 34 Summary The objective of this Statement is to improve financial reporting for a governmental financial reporting entity. The requirements of Statement No. 14 and the related financial reporting requirements of Statement No. 34, were amended to better meet user needs and to address reporting entity issues that have arisen since the issuance of those Statements. This Statement modifies certain requirements for inclusion of component units in the financial reporting entity. This Statement also amends the criteria for reporting component units as if they were part of the primary government (that is, blending) in certain circumstances. This Statement clarifies the reporting of equity interests in legally separate organizations as well. It requires a primary government to report its equity interest in a component unit as an asset. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2012. Earlier application is encouraged. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement result in financial reporting entity financial statements being more relevant by improving guidance for including, presenting, and disclosing information about component units and equity interest transactions of a financial reporting entity. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 17 Future Accounting Standard Changes - Continued GASB Statement No. 62 - Codification of Accounting and Financial Reporting Guidance Contained in Pre - November 30, 1989 FASB and AICPA Pronouncements Summary The objective of this Statement is to incorporate into the GASB's authoritative literature certain accounting and financial reporting guidance that is included in the following pronouncements issued on or before November 30, 1989, which does not conflict with or contradict GASB pronouncements: 1. Financial Accounting Standards Board (FASB) Statements and Interpretations. 2. Accounting Principles Board Opinions. 3. Accounting Research Bulletins of the American Institute of Certified Public Accountants' ( AICPA) Committee on Accounting Procedure. This Statement also supersedes Statement No. 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting. The requirements of this Statement are effective for financial statements for periods beginning after December 15, 2011. Earlier application is encouraged. The provisions of this Statement generally are required to be applied retroactively for all periods presented. How the Changes in This atemen ill Rfin Ac:F)vo The requirements in this Statement imp n thT forts to codify all sources of generally accepted accoun ing principles or s engle source. GASB Statement No. 63 - Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position Summary This Statement provides financial reporting guidance for deferred outflows of resources and deferred inflows of resources. Previous financial reporting standards do not include guidance for reporting those financial statement elements, which are distinct from assets and liabilities. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement will improve financial reporting by standardizing the presentation of deferred outflows of resources and deferred inflows of resources and their effects on a government's net position. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com City of Corcoran NEED DATE Page 18 Future Accounting Standard Changes - Continued GASB Statement No. 64 - Derivative Instruments: Application of Hedge Accounting Termination Provisions - an Amendment of GASB Statement No. 53 Summary The objective of this Statement is to clarify whether an effective hedging relationship continues after the replacement of swap counterparty or a swap counterparty's credit support provider. This Statement sets forth criteria that establish when the effective hedging relationship continues and hedge accounting should continue to be applied. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2011. Earlier application is encouraged. How the Changes in This Statement Will Improve Financial Reporting The requirements of this Statement enhance comparability and improve financial reporting by clarifying the circumstances in which hedge accounting should continue when a swap counterparty, or swap counterparty's credit support provider, is replaced This report is intended solely for the information and use of the City's Council, management, others within the City and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. The comments and recommenD poil�6re purely constructive in na and ho d be read in this context. Our audit would not necessarily disclose all wesystem because it was based on sel is of the accounting records and related data. % If you have any questions or ny the items contained inlet please feel fr'to contact us at your convenience. We wish to thank you for the e o service and for the cou esy an cooperation ex ern ed to us by your staff. NEED DATE Minneapolis, Minnesota 952.835.9090 • Fax 952.835.3261 www.aemcpas.com ABDO, EICK & MEYERS, LLP Certified Public Accountants CITY OF CORCORAN CORCORAN, MINNESOTA ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2011 P I THIS PAGE IS LEFT BLANK INTENTIONALLY P I CITY OF CORCORAN, MINNESOTA ANNUAL FINANCIAL REPORT TABLE OF CONTENTS FOR THE YEAR ENDED DECEMBER 31, 2011 INTRODUCTORY SECTION Elected and Appointed Officials FINANCIAL SECTION Page No. Independent Auditor's Report 9 Management's Discussion and Analysis 13 Basic Financial Statements Government -wide Financial Statements Statement of Net Assets 26 Statement of Activities 27 Fund Financial Statements Governmental Funds Balance Sheet 30 Reconciliation of the Balance Sheet to the Statement of Net Assets 33 Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits) 34 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances (Deficits) to the Statement of Activities 37 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 38 Fiduciary Funds Statement of Fiduciary Di 39 Notes to the Financial State 41 Required Supplementary Info FT Schedule of Funding ProgrmRoyment Aan 64 Combining and Individual Fund Financial Statements and Schedules Nonmajor Governmental Funds Combining Balance Sheet 66 Combining Statement of Revenues, Expenditures and Changes in Fund Balances 70 General Fund Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 74 Fiduciary Funds Combining Statement of Net Assets 80 Summary Financial Report Revenues and Expenditures for General Operations - Governmental Funds 82 OTHER REQUIRED REPORTS Report on Minnesota Legal Compliance 85 -1- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -2- INTRODUCTORY SECTION CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 P I -3- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -4- Name CITY OF CORCORAN, MINNESOTA ELECTED AND APPOINTED OFFICIALS FOR THE YEAR ENDED DECEMBER 31, 2011 ELECTED Term Expires Title Ken Guenthner 12/31/14 Mayor Roz Milbrandt 12/31/12 Council Member George Gmach 12/31/12 Council Member Tom Cossette 12/31/14 Council Member Rich Asleson 12/31/14 Council Member APPOINTED Dan Donahue City Administrator Jeannie Heinecke City Clerk P I 52 THIS PAGE IS LEFT BLANK INTENTIONALLY P I -6- FINANCIAL SECTION CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 P W 11re THIS PAGE IS LEFT BLANK INTENTIONALLY P I -8- w, SICK & JC MEYE1 S LLP Certified Public Accountants & Consultants 5201 Eden Avenue Suite 250 Edina, MN 55436 INDEPENDENT AUDITOR'S REPORT Honorable Mayor and Council City of Corcoran, Minnesota We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Corcoran, Minnesota (the City), as of and for the year ended December 31, 2011, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accord with auMin-g'St4kidards generally accepted ir1T fMmteate7RAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidenle supporting the am unts and disclosures in the financial statements. An audit also includes assessing the accounting princ les used and sigpificint estimates made by management, as well as evaluating the overall financial stateme esentation. beli e that our audit ovides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City as of December 31, 2011, and the respective changes in financial position and the respective budgetary comparison schedule for the General fund, where applicable thereof, for the year then ended in conformity with accounting principles generally accepted in the United States of America. As described in the Note 7 to the basic financial statements, the City adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, for the year ended December 31, 2011. Adoption of the provision of this statement results in significant changes to the classifications of the components of fund balances. Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis starting on page 13 and the Schedule of Funding Progress for the Postemployment Benefit Plan on page 64 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 952.835.9090 • Fax 952.835.3261 www.aemepas.com -9- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -10- V Our audit was conducted for the purpose of forming an opinion on the basic financial statements that collectively comprise the City's basic financial statements as a whole. The introductory section and combining and individual fund financial statements and schedules, are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory section has not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on it. NEED DATE Minneapolis, Minnesota 952.835.9090 • Fax 952.835.3261 www.aemcpas.com P I -11- ABDO, EICK & MEYERS, LLP Certified Public Accountants THIS PAGE IS LEFT BLANK INTENTIONALLY P I -12- Management's Discussion and Analysis As management of the City of Corcoran (the City), Minnesota, we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended December 31, 2011. Financial Highlights • The assets of the City exceeded its liabilities at the close of the most recent fiscal year by $8,134,436 (net assets). Of this amount, $1,001,460 (unrestricted net assets) may be used to meet the City's ongoing obligations to citizens and creditors. As of the close of the current fiscal year, the City's governmental funds reported combined ending fund balances of $4,317,354 a decrease of $48,834 in comparison with the prior year. Portion&A&fulld balance are not available for spending at the City's discretion because they are either in nonspendable form ($2*,29 r estr d fo specified purposes ($3,325,095). The remaining unrestricted balance of $714,961 is available for pending at the City's discretion; $18,309 of which has been formally committed by ouncil action and $501,726 of whi-TV assigned for specific purposes by management intent. -AL..000- k -it- JL At the end of the current fiscal year, unassigned fund balance for the General fund was $471,947 or 15 percent of total General fund expenditures. • The City's noncurrent liabilities decreased by $327,917 or 16 percent during the current fiscal year as a result of principal and interest payments during the year. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplemental information in addition to the basic financial statements themselves. -13- The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of combining and individual fund financial statements and schedules that further explains and supports the information in the financial statements. Figure 1 shows how the required parts of this annual report are arranged and relate to one another. In addition to these required elements, we have included a section with combining and individual fund financial statements and schedules that provide details about nonmajor governmental funds, which are added together and presented in single columns in the basic financial statements Figure 1 Required Components of the City's Annual Financial Report Management's Discussion and Analysis Basic Financial Required Statements Supplementary Information Government -wide Fund Notes to the Financial Financial Financial Statements Statements Statements Summary Detail -14- Figure 2 summarizes the major features of the City's financial statements, including the portion of the City government they cover and the types of information they contain. The remainder of this overview section of management's discussion and analysis explains the structure and contents of each of the statements. Figure 2 Major features of the Government -wide and Fund Financial Statements -15- Fund Financial Statements Government -wide Governmental Funds Statements Scope Entire City government The activities of the City that (except fiduciary funds) and are not proprietary of the City's component units fiduciary, such as police, fire and parks Required financial . Statement of Net Assets • Balance Sheet statements . Statement of Activities • Statement of Revenues, Expenditures, and Changes in Fund Balances Accounting Basis and Accrual accounting and Modified accrual accounting measurement focus economic resources focus and current financial resources focus Type of asset/liability All assets and liabilities, both Only assets expected to be information financial and capital, and used up and liabilities that short-term and long -term come due during the year or A soon thereafter; no capital assets included 1 Type of in w /out fl All revenues and expenses venues for which cash is informatio during year, regardless of re ived during or soon after when cash is received or pai the end of the year; —expenditures when goods or services have been received and payment is due during the year or soon thereafter -15- Government -wide financial statements. The government -wide financial statements are designed to provide readers with a broad overview of the city's finances, in a manner similar to a private- sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cashflows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenue (governmental activities). The governmental activities of the City include general government, public safety, public works, and culture and recreation. The government -wide financial statements include not only the City itself (known as the primary government), but also a legally separate Economic Development Authority for which the City is financially accountable. The Economic Development Authority, although legally separate, functions for all practical purposes as a department of the City, and therefore has been included as part of the primary government. The government -wide financial statements start on page 26 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The city, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements. All of the funds of the city can be divided into two categories: governmental funds and fiduc?ty funds. —T% A Governmental funds. Governmental funds are used to account for essentially the s nctions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide fi ncial statements, governmental fund financial statements focus on near -term inflows and ou bows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near -term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact by the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains 18 individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General fund, Tax Increment Financing fund, Infrastructure Planning fund, and Shannon Lane fund all of which are considered to be major funds. Data from the other 14 governmental funds are combined into a single, aggregated presentation identified as other nonmajor governmental funds. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements or schedules elsewhere in this report. The City adopts an annual appropriated budget for its General fund. A budgetary comparison statement has been provided for the General fund to demonstrate compliance with this budget. (Page 38) The basic governmental fund financial statements start on page 30 of this report. -16- Fiduciary funds: Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements can be found on page 39 of this report. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements start on page 41 of this report. Other information. The combining statements referred to earlier in connection with nonmajor governmental funds and internal service funds are presented following the notes to financial statements. Combining and individual fund statements and schedules start on page 66 of this report. P I -17- Government -wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City, assets exceeded liabilities by $8,134,436 at the close of the most recent fiscal year. The largest portion of the City's net assets (47 percent) reflects its investment in capital assets (e.g., land, buildings, machinery and equipment), less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of Corcoran's Summary of Net Assets Governmental Activities Increase 2011 2010 (Decrease) Assets Current and other assets $ 4,820,494 $ 4,919,822 $ (99,328) Capital assets 5,238,774 5,205,518 33,256 Total assets 10,059,268 10,125,340 (66,072) Liabilities Noncurrent liabilities outstanding 1,730,881 2,058,798 (327,917) Other liabilities 193,951 213,171 (19,220) Total liabilities 1,9 ,832 2,271,969 (347,137) Net assets Investment in capital assets_, net of related de 3,818,320 3,437,064 381,256 Restricted 3,314,656 9,262 3,305,394 Unrestricted 1,001,460 4,407,045 (3,405,585) Total net assets $ 8,134,436 $ 7,853,371 $ 281,065 A portion of net assets ($3,314,656) is restricted for various purposes and the remaining balance of unrestricted net assets ($1,001,460) may be used to meet the City's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City is able to report positive balances in all three categories of net assets for its governmental activities. The City's net assets increased by $281,065 during the current fiscal year. -18- Governmental activities. Governmental activities increased the City's net assets by $281,065. City of Corcoran's Changes in Net Assets Revenues Program revenues Charges for services Operating grants and contributions Capital grants and contributions General revenues Property taxes /tax increments Franchise fees Grants and contributions not restricted to specific programs Unrestricted investment earnings Total revenues Expenses 2011 Governmental Activities 2010 Increase (Decrease) $ 496,562 $ 485,471 $ 11,091 237,004 287,736 (50,732) 71,181 164,170 (92,989) 2,961,082 2,919,533 41,549 37,253 34,674 2,579 1,840 1,515 325 29,796 51,203 (21,407) 596,497 ( 42,844) Change in net assets 3,834,718 3,944,302 (109,584) General government 662,085 693,827 (31,742) Public safety 1,376,686 1,466,461 (89,775) Public works 286,467 78,110 Culture and recreation 89,825 2,355 Interest on long -term debt F3,553,653 59,917 (1,792) Total expenses 596,497 ( 42,844) Change in net assets 281,065 347,805 (66,740) Net assets, January 1 7,853,371 7,505,566 347,805 Net assets, December 31 $ 8,134,436 $ 7,853,371 $ 281,065 -19- The following graph depicts various governmental activities and shows the revenue and expenses directly related to those activities. $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Expenses and Program Revenues - Governmental Activities Graph General government Public safety Public works Culture and recreation Interest on long -term debt ■ Expenses ■ Program Revenues Ievenues by Source - Governmental Activities Capital grants and contributions 1.90%— Operating grants and contributions 6.20% Charges for services 12.90% Unrestricted investments earnings 0.80% Franchise fees 1.00% -20- Property taxes 77.20% Financial Analysis of the Government's Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. Governmental funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $4,317,354, a decrease of $48,834 in comparison with the prior year. Approximately 17 percent of this total amount ($714,961) constitutes unrestricted fund balance, which is available for spending at the City's discretion, $18,309 of which has been committed and $501,726 assigned for specific purposes. The remainder of fund balance is in nonspendable form ($277,298) and is restricted for specific purposes by a third party ($3,325,095). Fund Balance (Deficits) December 31, Increase Major Funds 2011 2010 (Decrease) General $ 749,245 $ 698,923 $ 50,322 The increase in the General fund was mainly due to revenues being greater than expected. The fund balance is strong in relation to the following years budget. Tax Increment Financing $ 3,013,165 $ 2,874,396 $ 138,769 The Tax increment Financing fund balance continues to increase and is projected to be used to fund project costs within the development district. Infrastructure Planning 993) (175,741) $ (1,252) The Infrastructure Planning fu ecrease lightly in 01AF be eli ated with future collections of fees or transfers from other fun A_ Shannon Lane $ (100,028) $ (107,722) $ 7,694 The Shannon Lane fund increased by $7,694 as a result of the collection of special assessments. The fund deficit is planned to be eliminated with future assessment collections and transfers from other funds. General Fund Budgetary Highlights The City's General fund was not amended during the year. Revenues exceeded budget by $53,443, primarily due to variances in licenses and permits and fines and forfeitures which were $46,350 and $38,006 over budget, respectively. Expenditures were over budget by $50,638 at year end, primarily due to negative variances in general government, public safety, and public works, coming in $23,529, $20,405, and $17,222 over budget, respectively. -21- Capital Asset and Debt Administration Capital assets. The City's investment in capital assets for its governmental type activities as of December 31, 2011, amounts to $1,184,000 (net of accumulated depreciation). This investment in capital assets includes land, structures, improvements, machinery and equipment, park facilities, roads, highways and bridges. The total increase in the City's investment in capital assets for the current fiscal year was 1 percent. City of Corcoran's Capital Assets (net of depreciation) Major capital asset events during the current fiscal year included the following: Ir Purchase and equipping one new 2011 Crown Victoria squad car. • Purchase of Police Record Management System. • Purchases related to the Patrol Rifles Project • Purchase of 2011 GMC Sierra pickup_ • Purchase of Cafco Diesel machine. lk • Purchase of an air compressor. FT • Purchase of the 2011 server system project' BUI "' I' Infras 31.2% Capital Assets Equipment Construction in 20.8% progress Land 23.3% Additional information on the City's capital assets can be found in Note 3C starting on page 53 of this report. -22- Governmental Activities Increase 2011 2010 (Decrease) Land $ 1,219,800 $ 1,219,800 $ - Construction in progress 265,454 136,566 128,888 Buildings 1,029,299 1,084,642 (55,343) Equipment 1,091,396 1,070,650 20,746 Infrastructure 1,632,825 1,693,860 (61,035) Total $ 5,238,774 $ 5,205,518 $ 33,256 Major capital asset events during the current fiscal year included the following: Ir Purchase and equipping one new 2011 Crown Victoria squad car. • Purchase of Police Record Management System. • Purchases related to the Patrol Rifles Project • Purchase of 2011 GMC Sierra pickup_ • Purchase of Cafco Diesel machine. lk • Purchase of an air compressor. FT • Purchase of the 2011 server system project' BUI "' I' Infras 31.2% Capital Assets Equipment Construction in 20.8% progress Land 23.3% Additional information on the City's capital assets can be found in Note 3C starting on page 53 of this report. -22- Long -term debt: At the end of the current fiscal year, the City had total bonded debt outstanding of $1,184,000. Of this amount, $1,052,000 is general obligation equipment certificates, and $132,000 is lease revenue bonds for municipal facilities. The City also has a $236,454 note payable outstanding at year end. The following table highlights the total debt of the City. G.O. bonds payable Lease revenue bonds payable Notes payable Compensated absences payable Other postemployment benefits payable Total City of Corcoran's Outstanding Debt 2011 Governmental Activities 2010 Increase (Decrease) $ 1,052,000 $ 1,266,000 $ (214,000) 132,000 166,000 (34,000) 236,454 336,454 (100,000) 221,968 225,987 (4,019) 88,459 64,357 24,102 $ 1,730,881 $ 2,058,798 $ (327,917) The City's total debt decreased by (16 percent) during the current fiscal year. This was primarily due principal and interest payments in 2011. Minnesota statutes limit the amount of net general obligation debt a City may issue to 3 percent of the market value of taxable property within the City. Net debt is debt payable solely from ad valorem taxes. The current debt limitation for the City is $21,119,490. The City has $1,052,000 of G.O. Equipment Certificates subject to this limit. Additional information on the term e found in to 3E sfa�"QI1Wg55 of this report. Economic Factors and Next Year's Bud s a d Rates �� The unemployment rate for Hennepin County is currently (March 2011) 6.1 percent. This compares favorably to the State of Minnesota's average unemployment rate of 6.6 percent and the national average unemployment rate of 8.8 percent. The City's property tax rate increased from 32.995 percent in 2010 to 37.041 percent in 2011, or a 12.3 percent increase, while the City's property tax levy increased by 2.5 percent. The levy increase is primarily due to an increase in the City's capital equipment certificates debt service levy and overall increases in costs to provide services in 2011. Requests for Information This financial report is designed to provide a general overview of the City's finances for all those with an interest in the City's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City Administrator, City of Corcoran 8200 County Road 116, Corcoran, MN 55340. -23- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -24- GOVERNMENT -WIDE FINANCIAL STATEMENTS CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 It P I 1 -25- CITY OF CORCORAN, MINNESOTA STATEMENT OF NET ASSETS DECEMBER 31, 2011 ASSETS Cash and temporary investments Receivables Accounts Accrued interest Delinquent taxes Special assessments Due from other governments Deferred charges Capital assets Land and construction in progress Depreciable (net of accumulated depreciation) TOTAL ASSETS LIABILITIES Accounts payable Accrued salaries Accrued interest payable Noncurrent liabilities Due within one year Compensated absences payable Lease revenue bonds payable Notes payable G.O. bonds payable Due in more than one ye RAFT Compensated absences payable Lease revenue bonds payable Notes payable G.O. bonds payable Other postemployment benefits payable TOTAL LIABILITIES NET ASSETS Investment in capital assets, net of related debt Restricted for Tax increment financing Debt service Park dedication fees Police expenditures Unrestricted TOTAL NET ASSETS The notes to the financial statements are an integral part of this statement. -26- Governmental Activities $ 4,409,525 52,596 7,466 81,581 212,145 31,279 25,902 1,485,254 3,753,520 10,059,268 167,176 16,336 10,439 97,666 36,000 100,000 183,000 124,302 96,000 136,454 869,000 88,459 1,924,832 3,818,320 3,013,165 29,034 259,417 13,040 1,001,460 $ 8,134,436 Functions/Programs Governmental activities General government Public safety Public works Culture and recreation Interest on long -term debt Total governmental activities CITY OF CORCORAN, MINNESOTA STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2011 Expenses Program Revenues Operating Capital Charges for Grants and Grants and Services Contributions Contributions Net (Expense) Revenue and Changes in AT- ...... -- Governmental Activities $ 662,085 $ 46,068 $ 13,547 $ - $ (602,470) 1,376,686 216,668 77,766 - (1,082,252) 1,364,577 232,441 143,915 1,188 (987,033) 92,180 1,385 1,776 69,993 (19,026) 58,125 - - - (58,125) $ 3,553,653 $ 496,562 $ 237,004 $ 71,181 (2,748,906) General revenues Taxes Property taxes, levied for general purposes Property taxes, levied for debt service Tax increments Franchise fees Grants and contributions not restricted to specific programs Unrestricted investment earn' gs Total gen) revenue CX t asset FT Net assets, January 1 Net assets, December 31 The notes to the financial statements are an integral part of this statement. -27- 2,354,079 320,678 286,325 37,253 1,840 29,796 3,029,971 281,065 7,853,371 $ 8,134,436 THIS PAGE IS LEFT BLANK INTENTIONALLY P I -28- FUND FINANCIAL STATEMENTS CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 P I -29- CITY OF CORCORAN, MINNESOTA BALANCESHEET GOVERNMENTAL FUNDS DECEMBER 31, 2011 ASSETS Cash and temporary investments Receivables Accounts Accrued interest Delinquent taxes Special assessments Due from other governments Due from other funds TOTAL ASSETS LIABILITIES AND FUND BALANCES (DEFICITS) LIABILITIES Accounts payable $ 105,595 $ 32,472 $ - Accrued salaries 16,336 - - Due to other funds - - 176,993 Deferred revenue 261 027 - - IABILITIES 38 ,958 32,472 176,993 (DEFICI 77,298 - - 100 riff 1 401 402 Tax Increment Infrastructure Financing Planning $ 504,683 $ 3,043,768 $ - 52,596 - - 7,466 - - 81,581 - - 179,446 - - 29,133 1,869 - 277,298 - - $ 1,132,203 $ 3,045,637 $ - TOTAL L FUND BALANCES Nonspendable Restricted Committed Assigned Unassigned TOTAL FUND BALANCES (DEFICITS) TOTAL LIABILITIES AND FUND BALANCES (DEFICITS) 3,013,165 - 471,947 - (176,993) 749,245 3,013,165 (176,993) $ 1,132,203 $ 3,045,637 $ - The notes to the financial statements are an integral part of this statement. -30- 417 Other Total Shannon Governmental Governmental Lane Funds Funds $ - $ 861,074 $ 4,409,525 - - 52,596 - - 7,466 - - 81,581 32,699 - 212,145 277 - 31,279 - - 277,298 $ 32,976 $ 861,074 $ 5,071,890 $ - $ 29,109 $ 167,176 - - 16,336 100,305 - 277,298 32,699 - 293,726 133,004 29,109 754,536 7,2 311,930 3,325,095 18,309 18,309 501,726 501,726 (100,028) - 194,926 (100,028) 831,965 4,317,354 $ 32,976 $ 861,074 $ 5,071,890 -31- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -32- CITY OF CORCORAN, MINNESOTA RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS GOVERNMENTAL FUNDS AS OF DECEMBER 31, 2011 Total fund balances - governmental funds $ 4,317,354 Amounts reported for governmental activities in the statement of net assets are different because Capital assets used in governmental activities are not financial resources and therefore are not reported in the fund statements. Cost of capital assets 7,489,174 Less: accumulated depreciation (2,250,400) Long -term liabilities, including bonds payable, are not due and payable in the current period and, therefore, are not reported in the fund statements. Long -term liabilities at year -end consist of Compensated absences payable (221,968) Other postemployment benefits payable (88,459) Bond principal payable (1,052,000) Less: deferred charges, net of accumulated amortization 25,902 Notes payable (236,454) Leases payable (132,000) Some receivables are not available soon en to pay fAe ex enditures, and, therefore, are defe in the funds. Delinquent taxes 81,581 Special assessments 212,145 Governmental funds do not report a liabilit ac yable. (10,439) Total net assets - governmental activities $ 8,134,436 The notes to the financial statements are an integral part of this statement. -33- CITY OF CORCORAN, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (DEFICITS) GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 REVENUES Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Special assessments Interest on investments Miscellaneous TOTAL REVENUES EXPENDITURES Current General government Public safety Public works Culture and recreation Cap ital outlay General government Public safety Public works Culture and recreation Debt service Principal Interest and other charges TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Transfers out Sale of capital assets TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES (DEFICITS), JANUARY 1 FUND BALANCES (DEFICITS), DECEMBER 31 100 401 402 Tax Increment Infrastructure General Financing Planning $ 2,411,562 $ 286,325 $ - 101,850 - - 257,393 1,188 - 182,459 - - 108,006 - - 4,068 20,655 (1,252) 36,361 - - 3,101,699 308,168 (1,252) 606,941 - - 1,264,796 - - 1,087,469 - - 41 662 - - 93- - 775169,399 - - - 3,056,377 169,399 - 45,322 138,769 (1,252) 5,000 - - 5,000 - - 50,322 138,769 (1,252) 698,923 2,874,396 (175,741) $ 749,245 $ 3,013,165 $ (176,993) The notes to the financial statements are an integral part of this statement. -34- - - 606,941 - 19,068 1,283,864 - - 1,087,469 - - 41_,662 - 67,142 67,142 - 58,031 69,965 - 137,640 14,791 -Adbu�- 722 348,000 348,000 57,408 57,408 691,188 3,916,964 7,694 (242,222) (51,689) - - 5,000 (5,000) (5,000) 2,855 2,855 - (2,145) 2,855 7,694 (244,367) (48,834) (107,722) 1,076,332 4,366,188 $ (100,028) $ 831,965 $ 4,317,354 -35- Other 417 Nonmajor Total Shannon Governmental Governmental Lane Funds Funds $ - $ 320,678 $ 3,018,565 - - 101,850 - - 258,581 - 9,938 192,397 - - 108,006 8,463 - 8,463 (769) 7,094 29,796 - 111,256 147,617 7,694 448,966 3,865,275 - - 606,941 - 19,068 1,283,864 - - 1,087,469 - - 41_,662 - 67,142 67,142 - 58,031 69,965 - 137,640 14,791 -Adbu�- 722 348,000 348,000 57,408 57,408 691,188 3,916,964 7,694 (242,222) (51,689) - - 5,000 (5,000) (5,000) 2,855 2,855 - (2,145) 2,855 7,694 (244,367) (48,834) (107,722) 1,076,332 4,366,188 $ (100,028) $ 831,965 $ 4,317,354 -35- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -36- CITY OF CORCORAN, MINNESOTA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (DEFICITS) TO THE STATEMENT OF ACTIVITIES GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Total net change in fund balances - governmental funds $ (48,834) Amounts reported for governmental activities in the statement of activities are different because Capital outlays are reported in governmental funds as expenditures. However, in the statement of activities, the cost of those assets is allocated over the estimated useful lives as depreciation expense. Capital outlays 421,940 Depreciation expense (375,186) The net effect of various transactions involving the sale of capital assets (13,498) The issuance of long -term debt provides current financial resources to governmental funds, while the repayment of the principal of long -term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Principal repayments 348,000 Amortization of deferred charges � � (5,046) Interest on long -term debt'li4 the statement of activities differs from the amount qrnted7n thegovernmental funds because interest is recognized aI nditure in the fuwhen it is due, and thus requires the use of current financial resource statement of activities, however, interest expense is recognize/ the interest accrues ess of whenjj&_due. 4,329 Certain revenues are recognized as soon as they are earned. Under the modified accrual basis of accounting, they cannot be recognized until they are available to liquidate liabilities of the current period. Property taxes (20,230) Special assessments (10,327) Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Compensated absences 4,019 Other postemployment benefits payable (24,102) Change in net assets - governmental activities $ 281,065 The notes to the financial statements are an integral part of this statement. -37- CITY OF CORCORAN, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL GENERALFUND FOR THE YEAR ENDED DECEMBER 31, 2011 REVENUES Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Interest on investments Miscellaneous TOTAL REVENUES EXPENDITURES Current General government Public safety Public works Culture and recreation Capital outlay Public safety Public works Culture and recreation -r--) TOTAL EXPENDITURES EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES Transfers in NET CHANGE IN FUND BALANCES FUND BALANCES, JANUARY 1 FUND BALANCES, DECEMBER 31 Budgeted Amounts Original Final Actual Amounts Variance with Final Budget $ 2,438,338 $ 2,438,338 $ 2,411,562 $ (26,776) 55,500 55,500 101,850 46,350 300,507 300,507 257,393 (43,114) 166,599 166,599 182,459 15,860 70,000 70,000 108,006 38,006 6,000 6,000 4,068 (1,932) 11,312 11,312 36,361 25,049 3,048,256 3,048,256 3,101,699 53,443 583,412 583,412 606,941 (23,529) 1,244,391 1,244,391 1,264,796 (20,405) 1,070,247 1,070,247 1,087,469 (17,222) 47,366 47,366 41,662 5,704 18,000 18 000 11,934 6,066 6 00 7,752 (1,252) 35,823 35,823 - 3,005,739 3,056,377 (51638) 42,517 42,517 45,322 2,805 5,000 5,000 42,517 42,517 50,322 7,805 698,923 698,923 698,923 - $ 741,440 $ 741,440 $ 749,245 $ 7,805 The notes to the financial statements are an integral part of this financial statement. -38- CITY OF CORCORAN, MINNESOTA STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS DECEMBER 31, 2011 [P I jjNFA The notes to the financial statements are an integral part of this financial statement. -39- Agency 500 501 Lions and Escrow Jaycees Total ASSETS Cash and temporary investments $ 46,819 $ 6,000 $ 52,819 Accounts receivable 49,778 - 49,778 TOTAL ASSETS $ 96,597 $ 6,000 $ 102,597 LIABILITIES Accounts payable $ 316 $ 6,000 $ 6,316 Deposits payable 96,281 - 96,281 TOTAL LIABILITIES $ 96,597 $ 6,000 $ 102,597 [P I jjNFA The notes to the financial statements are an integral part of this financial statement. -39- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -40- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting entity The City of Corcoran (the City), Minnesota operates under a Home Rule Charter form of government. The charter provides for citizen input for initiative, referendum and recall. Under this plan, the government of the City is directed by a Council composed of an elected Mayor and four elected Council members. The Council exercises legislative authority and determines all matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to the City. The City has considered all potential units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. The Governmental Accounting Standards Board (GASB) has set forth criteria to be considered in determining financial accountability. These criteria include appointing a voting majority of an organization's governing body, and (1) the ability of the primary government to impose its will on that organization or (2) the potential for the organization to provide the specific benefits to, or impose specific financial burdens on the primary government. Blended component units, although legally separate entities, are in substance, part of the City's operations and so data from these units are combined with data of the primary government. The City has the following component unit: Blended component unit The Economic Development Authority (the EDA) of the City was created pursuant to Minnesota statutes 469.090 through 469.108 to carry out economic and industrial development and redevelopment consistent with policies established 7y the City Council. The EDA may not exercise an e pow ted by the authorizing statutes without prior approval of the Board of Commissioners. The only activity of the EDA has been to issue the 2004 Public Project revenue b�nds. The EDA is reported in a separat special revenue fund and has a December 31 year end. Separate financial statements are no issued for this compo ent unit. `` L. B. Government -wid and funSfinanciaal4hi�'fl'�nts The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the non - fiduciary activities of the City and its component unit. The effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and fiduciary funds, even though the latter are excluded from the government -wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. -41- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED C. Measurement focus, basis of accounting and financial statement presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the City. Revenue resu h!T nom exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the year in which the resources are measurable and become available. Non - exchange transa s, in Mand receives ue w out directly giving equal value in return, include property tax s, entitl . On MIM MffTnis, revenue from property taxes is recognized in the year for which the tax is levied. Revenue from grants, entitlements and donations is recognized in the year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the year when the resources are required to be used or the year when use is first permitted, matching requirements, in which the City must provide local resources to be used for a specified purpose, and expenditure requirements, in which the resources are provided to the City on a reimbursement basis. On a modified accrual basis, revenue from non - exchange transactions must also be available before it can be recognized. Deferred revenue arises when assets are recognized before revenue recognition criteria have been satisfied. Grants and entitlements received before eligibility requirements are met are also recorded as deferred revenue. On the modified accrual basis, receivables that will not be collected within the available period have also been reported as deferred revenue in the fund financial statements. The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. -42- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED The City reports the following major governmental funds: The General fund is the City's primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. The Tax Increment Financing fund accounts for the City's tax increment financing activities. The Infrastructure Planning fund accounts for costs related to the City's future infrastructure needs. The Shannon Lane fund accounts for costs related to the Shannon Lane capital improvement project. Additionally, the City reports the following fund types: The Agency fund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the City holds for others in an agency capacity. Private - sector standards of accounting and financial reporting issued prior to December 1, 1989 generally are followed in the government -wide financial statements to the extent that those standards do not conflict with or contradict guidance of GASB. Governments also have the option of following subsequent private- sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The City has elected not to follow subsequent private - sector guidance. As a general the eN of er ctivity hAen eliFrarievenues m gove ent -wide financial statements. Amounts reported as program ve s includ arges t or applicants for goods, services, or privileges provided, 2) operati gra nd c tribution, angrants and contributions, including special assessments. Internally dedi eso eported rather than as program revenues. Likewise, general revenues include all taxes. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, then unrestricted resources as they are needed. -43- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED D. Assets, liabilities and net assets or equity Deposits and investments The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Cash balances from all funds are pooled and invested, to the extent available, in certificates of deposit and other authorized investments. Earnings from such investments are allocated on the basis of applicable participation by each of the funds. The City may also invest idle funds as authorized by Minnesota statutes, as follows: 1. Direct obligations or obligations guaranteed by the United States or its agencies. 2. Shares of investment companies registered under the Federal Investment Company Act of 1940 and received the highest credit rating, rated in one of the two highest rating categories by a statistical rating agency, and have a final maturity of thirteen months or less. 3. General obligations of a state or local government with taxing powers rated "A" or better; revenue obligations rated "AA" or better. 4. General obligations o�'Te Minnesota Ho g Finance Aged!T rated "A" "letter. 5. Bankers' acceptances of United States ligible for purchase by Federal Reserve System. 6. Commercial er is d by ited States banks corporations or their nadian subsidiaries, of highest qu !gory by t tw ationally recognized rating agencie , maturing in 270 days or less. 7. Repurchase or reverse repurchase agreements and securities lending agreements with financial institutions qualified as a "depository" by the government entity, with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York, or certain Minnesota securities broker - dealers. 8. Guaranteed investment contracts (GIC's) issued or guaranteed by a United States commercial bank, a domestic branch of a foreign bank, a United States insurance company, or its Canadian subsidiary, whose similar debt obligations were rated in one of the top two rating categories by a nationally recognized rating agency. Investments for the City are reported at fair value. The broker money market investment pool operates in accordance with appropriate State laws and regulations. The reported value of the pool is the same as the fair value of the pool share. The City's investment policy limits the term of investments to be less than five years. All other policy provisions are limited to Minnesota statutes. -44- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Property taxes The Council annually adopts a tax levy in December and certifies it to the County for collection in the following year. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within the City on January 1 and are payable by the property owners in two installments. The taxes are collected by the County Treasurer and tax settlements are made to the City during January, July and December each year. Taxes payable on homestead property, as defined by Minnesota statutes, were partially reduced by a market value credit aid. The credit is paid to the City by the State of Minnesota (the State) in lieu of taxes levied against the homestead property. The State remits this credit in two equal installments in October and December each year. Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a deferred revenue liability for taxes not received within 60 days after year end in the fund financial statements. Accounts receivable Accounts receivable include amounts billed for services provided before year end. Amounts outstanding at year end are considered fully collectible. Special assessments Special assessments represent the financing for public improvements paid For by benefiting property owners. These assessments are recorded as receivable upon certification to the County. Special assessments are recognized as revenue when they are receivel in cash or withi 60 qWs after year end. All Governmental special assessments receivable are offset by a defe ed revenue liab' fund financial statements. Interfund rPA�es and p les Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to /from other funds" (i.e., the current portion of interfund loans) or "advances to /from other funds" (i.e., the non - current portion of interfund loans). All other outstanding balances between funds are reported as "due to /from other funds ". -45- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Capital assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items) are, reported in the governmental activities column in the government -wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost of more than $2,500 (amount not rounded) and an estimated useful life in excess of three years. The City reports infrastructure assets on a network and subsystem basis. Accordingly, the amounts spent for the construction or acquisition on infrastructure assets are capitalized and reported in the government -wide financial statements. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. In the case of the initial capitalization of general infrastructure assets (i.e., those reported by governmental activities) the City chose to include all such items regardless of their acquisition date or amount. The City was able to estimate the historical cost for the initial reporting of these assets through backtrending (i.e., estimating the current replacement cost of the infrastructure to be capitalized and using an appropriate price -level index to deflate the cost to the acquisition year). As the City constructs or acquires additional capital assets each period, including infrastructure assets, they are capitalized and reported at historical cost. The reported value excludes normal maintenance and r�s whic entially amounts spent i to ital assets that do not increase the capacity or efficiency of the it or extend its useful life bey o the igmal estimate. In the case of donations the City values these capital asset the estimated fair value of th t the date of its donation. Property, plant and equipment of the City, as well as th omp nt unit, are dgyteciated using the straight -line method over the following estimated useful lives: � Useful Lives Assets in Years Buildings and improvements 7-40 Infrastructure 15 -50 Equipment and machinery 5-60 Vehicles 3 -50 Roads and highways 20-40 Land improvements 5-30 -46- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Compensated absences It is the City's policy to permit employees to accumulate a limited amount of earned but unused vacation, which is paid to the employee upon separation. A portion of unused sick leave may also be paid upon separation from City service. In governmental fund types the cost of these benefits are recognized when payments are made to the employees. The General fund is typically used to liquidate governmental compensated absences payable. Postemployment benefits other than pensions Under Minnesota statute 471.61, subdivision 2b., public employers must allow retirees and their dependents to continue coverage indefinitely in an employer- sponsored health care plan, under the following conditions: 1) Retirees must be receiving (or eligible to receive) an annuity from a Minnesota public pension plan, 2) Coverage must continue in group plan until age 65, and retirees must pay no more than the group premium, and 3) Retirees may obtain dependent coverage immediately before retirement. All premiums are funded on a pay -as- you -go basis. The liability was actuarially determined, in accordance with GASB Statement 45, at December 31, 2010. Long -term obligations In the government -wide financial statements long -term debt and other long -term obligations are reported as liabilities in the statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the effective interest method. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. In the fund fin cial statements, governmental fund types reco 'zed on n d discounts, as well as bond issuance costs, during the current period. The fa e amount of ed is reported as other financing sources. Premiums received on debt issuances are reported as other fin ing urces while discounts on debt issuances are reported as other financing uses. Issu e cos , whether �r no ithheld from the debt proceeds received, are reported as debt service expenditures. -47- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Fund balance In the fund financial statements, fund balance is divided into five classifications based primarily on the extent to which the City is bound to observe constraints imposed upon the use of resources reported in the governmental funds. These classifications are defined as follows: Nonspendable - Amounts that cannot be spent because they are not in spendable form, such as prepaid items and due from other funds. Restricted - Amounts related to externally imposed constraints established by creditors, grantors or contributors; or constraints imposed by state statutory provisions. Committed - Amounts constrained for specific purposes that are internally imposed by formal action (resolution) of the City Council (the Council), which is the City's highest level of decision - making authority. Committed amounts cannot be used for any other purpose unless the Council modifies or rescinds the commitment by resolution. Assigned - Amounts constrained for specific purposes that are internally imposed. In governmental funds other than the General fund, assigned fund balance represents all remaining amounts that are not classified as nonspendable and are neither restricted nor committed. In the General fund, assigned amounts represent intended uses established by the Council itself or by an official to which the governing body delegates the authority. The Council has adopted a fund balance policy which delegates the authority to assign amounts for specific purposes to the City tor. _% Unassigne The resi 1 c assification forth G ral fun o negati residual amounts in other funds. The City considers res ted unts to be spent first when both restricted and unrestricted fund balance is available. Additionally, the C bDould first use committed, then resigned, and lastly unassigned amounts of unrestricted fund balance when expenditures are made. The City has formally adopted a fund balance policy for the General Fund. The City's policy is to maintain a minimum unassigned fund balance of 35 percent of budgeted operating expenditures for cash -flow timing needs. Net assets In the government -wide financial statements, net assets represent the difference between assets and liabilities. Net assets are displayed in three components: a. Invested in capital assets, net of related debt - Consists of capital assets, net of accumulated depreciation reduced by any outstanding debt attributable to acquire capital assets. b. Restricted net assets - Consist of net assets restricted when there are limitations imposed on their use through external restrictions imposed by creditors, grantors, laws or regulations of other governments. c. Unrestricted net assets - All other net assets that do not meet the definition of "restricted" or "invested in capital assets, net of related debt". -48- Note 2: CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. B. C. Budgetary information Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America for the General fund. All annual appropriations lapse at fiscal year end. The City does not use encumbrance accounting. In July of each year, all departments of the City submit requests for appropriations to the City Administrator so that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for review. The Council holds public hearings and a final budget is prepared and adopted in December. The appropriated budget is prepared by fund, function and department. The City's department heads, with the approval of the Council, may make transfers of appropriations within a department. Transfers of appropriations between departments require the approval of the Council. The legal level of budgetary control (i.e., the level at which expenditures may not legally exceed appropriations) is the department level. The budget was not amended during the year. Excess of expenditures over appropriations For the year ended December 31, 2011 expenditures exceeded appropriations in the following fund: Excess of Expenditures Over Fund ud et Actual Appropriations General $ 3,0 5,739 3,056,377 $ (50,638) The excess expenditures were funded by revenues in excess of expectations. Deficit fund equity The following funds had fund equity deficits at December 31, 2011: Fund Amount Capital projects Infrastructure Planning $ 176,993 Shannon Lane 100,028 Total $ 277,021 The deficit in the Infrastructure Planning fund will be eliminated with future collections of fees and transfers from other funds. The deficit in the Shannon Lane fund will be eliminated with future special assessment collections and transfers. -49- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS A. Deposits and investments Deposits Custodial credit risk for deposits and investments is the risk that in the event of a bank failure, the City's deposits and investments may not be returned or the City will not be able to recover collateral securities in the possession of an outside party. In accordance with Minnesota statutes and as authorized by the Council, the City maintains deposits at those depository banks, all of which are members of the Federal Reserve System. Minnesota statutes require that all City deposits be protected by insurance, surety bond or collateral. The market value of collateral pledged must equal 110 percent of the deposits not covered by insurance or bonds. Authorized collateral in lieu of a corporate surety bond includes: • United States government Treasury bills, Treasury notes, Treasury bonds; • Issues of United States government agencies and instrumentalities as quoted by a recognized industry quotation service available to the government entity; • General obligation securities of any state or local government with taxing powers which is rated "A" or better by a national bond rating service, or revenue obligation securities of any state or local government with taxin powers which is rated "AA" or better b a national bond ratin service; 4111 • General obliga securities o a local go�ment w taxi g power ay be pledged as collateral against funds de osit b at same local governme • Irre bl dby 1 rs o dit ' ued bylera me Loan Ba to a municipality accompanied by J. written evidence that the bank's public debt is rated "AA" or better by Moody's Investors Service, Inc., or Standard & Poor's Corporation; and • Time deposits that are fully insured by any federal agency. Minnesota statutes require that all collateral shall be placed in safekeeping in a restricted account at a Federal Reserve Bank, or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution furnishing the collateral. The selection should be approved by the City. At year end, the City's carrying amount of deposits was $3,720,526 and the bank balance was $3,747,845. Of the bank balance, $612,935 was covered by federal depository insurance, and the remainder was covered by collateral held by the City's agent in the City's name. -50- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED Investments At year end, the City's investment balances were as follows: Credit Quality/ Types of Investments Ratings (1) Pooled investments Broker funds Market Mutual Fund N/A Fair Value Segmented and Time Carrying Distribution (2) Amount Less than 6 months Non - pooled investments Municipal Bonds AA2 Less than 1 year Brokered Certificates of Deposit N/A Less than 6 months Brokered Certificates of Deposit N/A One to three years Total non - pooled investments Total investments $ 47,820 100,408 542,236 51,354 693,998 $ 741,818 1. Ratings are provided by various credit rating ncies w applicable to indic associated credit risk. 2. Interest rate risk is disclosed using the segm time dis uti method. N/A Indicated not applicable or unavailable. The investments of the Pity ar ubject to As: ollowin ks: • Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Ratings are provided by various credit rating agencies and where applicable, indicate associated credit risk. Minnesota statutes limit the City's investments to the list on page 44 of the notes. • Custodial Credit Risk. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of investment or collateral securities that are in the possession of an outside party. The City's investment policy does not address custodial credit risk but typically limits its exposure by purchasing insured or registered investments. • Concentration of Credit Risk. The concentration of credit risk is the risk of loss attributed to the magnitude of a government's investment in a single issuer. The City places no limit on the amount that may be invested in any one issuer. • Interest Rate Risk. The interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. In accordance with its investment policy, the City manages its exposure to declines in fair values by limiting the maturity of its investment portfolio to less than five years. -51- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED A reconciliation of cash and temporary investments as shown on the Statement of Net Assets for the City follows: Carrying amount of deposits $ 3,720,526 Investments 741,818 Total $ 4,462,344 Cash and temporary investments Statement of Net Assets $ 4,409,525 Statement of Fiduciary Net Assets 52,819 Total $ 4,462,344 B. Deferred revenue Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. At the end of the current fiscal year, the various components of deferred revenue reported in the governmental funds were as follows: General Delinquent taxes assessment receiva Nonmajor capital projects Special assessment eiva Total -52- Unavailable $ 81,581 179,446 32,699 $ 293,726 CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED C. Capital assets Capital asset activity for the year ended December 31, 2011 is as follows: Governmental activities Capital assets not being depreciated Land Construction in progress Total capital assets, not being depreciated Capital assets, being depreciated Buildings Equipment Infrastructure Total capital assets being depreciated Less accumu iatio Buildings (5 730) 64,592) - (596,322) Equipment 1,3 21) 49,559) 99,028 (1,455,852) Infrastruc 137, 1 61,035 - (198,226) Total accumu ated depreciation (1,974,242) (375,186) 99,028 (2,250,400) Total capital assets, being depreciated, net 3,849,152 (66,711) (28,921) 3,753,520 Governmental activities capital assets, net $ 5,205,518 $ 109,734 $ (76,478) $ 5,238,774 Beginning Ending Balance Increases Decreases Balance $ 1,219,800 $ - $ - $ 1,219,800 136,566 176,445 (47,557) 265,454 1,356,366 176,445 (47,557) 1,485,254 1,616,372 9,249 - 1,625,621 2,375,971 299,226 (127,949) 2,547,248 1,831,051 - - 1,831,051 5,823,394 308,475 (127,949) 6,003,920 Depreciation expense was charged to functions /programs of the City as follows: Governmental activities General government Public safety Public works Culture and recreation Total depreciation expense - governmental activities -53- $ 48,746 90,243 225,401 10,796 $ 375,186 CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED D. Interfund receivables, payables and transfers Interfund balances Receivable Fund General General Total Interfund transfers Payable Fund Purpose Amount Infrastructure Planning Cash flow purposes $ 176,993 Shannon Lane Finance capital purchases 100,305 $ 277,298 In 2011, the City made one transfer of $5,000 from a nonmajor governmental fund to the General fund for contracted police security services. P I -54- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED E. Long -term debt General obligation (G.O.) bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for general government activities. General obligation bonds are direct obligations of the City and pledge the full faith and credit of the City. The City issued general obligation bonds for equipment purchases. The G.O. Equipment certificates will be repaid with tax levy. Each year the combined assessment and tax levy equals 105 percent of the amount required for debt service. The excess of 5 percent is to cover any delinquencies in tax or assessment payments. Authorized Interest Issue Maturity Balance at Description and Issued Rate Date Date Year End G.O. Equipment Certificate of 2006 $ 500,000 3.80-4.10 % 03/15/06 12/01/13 $ 120,000 G.O. Equipment Certificate of 2008 622,000 3.50-4.05 04/08/08 12/01/17 462,000 G.O. Equipment Certificate of 2010 470,000 2.35 -3.95 04/01/10 02/01/20 470,000 Total n Bonds � P $ 1,052,000 The annual e to Dicerequi rity f or n obligation bonds at December 31, 2011 are as follows: ' G.O. Bonds Year En Principa Interest December 31, Payments Payments Total 2012 $ 183,000 $ 37,170 $ 220,170 2013 131,000 30,688 161,688 2014 135,000 26,493 161,493 2015 139,000 21,876 160,876 2016 144,000 17,073 161,073 2017 -2020 320,000 22,137 342,137 Total $ 1,052,000 $ 155,437 $ 1,207,437 -55- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED Lease revenue bonds The EDA has issued lease revenue bonds for financing building projects in accordance with Minnesota statutes 469.001 through 469.048. The agreements are supported by capital leases between the EDA and the City. The City is responsible for all operating expenses, insurance, etc. Description Public Project Authorized Interest Issue Maturity Balance at and Issued Rate Date Date Year End Lease Revenue Bonds $ 325,000 3.25-4.40 % 08/26/04 02/01/15 $ 132,000 The annual service requirements to maturity for lease revenue bonds at December 31, 2011 are as follows: Lease Revenue Bonds Year Ending Principal Interest December 31, Payments Payments Total 2012 $ 36,000 $ 5,412 $ 41,412 2013 37,000 3,828 40,828 2014 39,000 2,178 41,178 2015 20,000 440 20,440 Jabl $ 132,000 $ 11,858 $ 143,858 PA No The City currently has a note payable outstanding for a road construction project. The annual service requirements to maturity for notes outstanding at December 31, 2011 are as follows: Authorized Interest Issue Maturity Balance at Description and Issued Rate Date Date Year End Notes payable $ 336,454 - % 10/31/10 01/01/13 $ 236,454 The annual service requirements to maturity for notes outstanding at December 31, 2011 are as follows: -56- Notes Payable Year Ending Principal December 31, Payments 2012 $ 100,000 2013 136,454 Total $ 236,454 -56- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 3: DETAILED NOTES ON ALL FUNDS - CONTINUED Changes in long -term liabilities Long -term liability activity for the year ended December 31, 2011, was as follows: G. Components of fund balance At December 31, 2011, portions of the City's fund balance are not available for appropriation due to not being in spendable form (Nonspendable), legal restrictions (Restricted), City Council action (Committed), policy and/or intent (Assigned). The following is a summary of the components of fund balance: O her Ta ent overnmental anci Funds Total Nonspendab Due from - - $ 277,298 Restricted for Tax increment financing Beginning - $ 3,013,165 $ Ending Due Within 3,013,165 Balance Increases Decreases Balance One Year Governmental activities 39,473 Park dedication fees - - G.O. bonds payable $ 1,266,000 $ - $ 214,000 $ 1,052,000 $ 183,000 Lease revenue bonds payable 166,000 - 34,000 132,000 36,000 Notes payable 336,454 - 100,000 236,454 100,000 Compensated absences payable 225,987 95,415 99,434 221,968 97,666 Other postemployment $ - $ - $ 16,315 $ benefits payable 64,357 24,102 - 88,459 - Total $ 2,058,798 $ 119,517 $ 447,434 $ 1,730,881 $ 416,666 G. Components of fund balance At December 31, 2011, portions of the City's fund balance are not available for appropriation due to not being in spendable form (Nonspendable), legal restrictions (Restricted), City Council action (Committed), policy and/or intent (Assigned). The following is a summary of the components of fund balance: O her Ta ent overnmental anci Funds Total Nonspendab Due from - - $ 277,298 Restricted for Tax increment financing $ - $ 3,013,165 $ - $ 3,013,165 Debt service - - 39,473 39,473 Park dedication fees - - 259,417 259,417 Police expenditures - - 13,040 13,040 Total restricted $ - $ 3,013,165 $ 311,930 $ 3,325,095 Committed to Police expenditures $ - $ - $ 16,315 $ 16,315 Other purposes - - 1,994 1,994 Total committed $ - $ - $ 18,309 $ 18,309 Assigned to Capital improvements $ - $ - $ 400,846 $ 400,846 Police expenditures - - 13,177 13,177 Park operations - - 11,708 11,708 Other park expenditures - - 75,995 75,995 Total assigned $ - $ - $ 501,726 $ 501,726 5blre CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE A. Plan description All full -time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the General Employees Retirement Fund (GERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost sharing, multiple - employer retirement plans. These plans are established and administered in accordance with Minnesota statutes, chapters 353 and 356. GERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers and peace officers who qualify for membership by Minnesota statute are covered by the PEPFF. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by Minnesota statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERA's Coordinated and Basic Plan members. The retiring member receives the higher of a step -rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 27FRM-of average s iy for Basic Plan members and 11 percent for Coordinated Plan members for each year of service. For PEPFPNembers, the annuity accrual rate is 3.0 percent for each year of service. For all PEPFF membels and GERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is ava abl en age pluwTears of service edual 90. Normal retirement age is 55 for PEPFF members and 65 for Basic an Coordinated members hired prior to Julyk 1989. Normal retirement age is the age for unreMu eLc Social Security benefits capped at 66 for CMrdinated irs hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A single -life annuity is a lifetime annuity that ceases upon death of the retiree - -no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service, in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees, who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for GERF and PEPFF. That report may be obtained on the Internet at www.mnpera.org, by writing to PERA at 60 Empire Drive #200, St. Paul, Minnesota, 55103 -2088 or by calling (651) 296 -7460 or 1- 800 - 652 -9026. -58- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE - CONTINUED B. Funding policy Minnesota statutes, chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the State legislature. The City makes annual contributions to the pension plans equal to the amount required by Minnesota statutes. GERF Basic Plan members and Coordinated Plan members were required to contribute 9.10 percent and 6.25 percent, respectively, of their annual covered salary in 2011. PEPFF members are required to contribute 9.60 percent of their annual covered salary in 2011. In 2011, the City was required to contribute the following percentages of annual covered payroll: 11.78 percent for Basic Plan GERF members, 7.25 percent for Coordinated Plan GERF members, and 14.40 percent for PEPFF members. The City's contributions to the GERF for the years ending December 31, 2011, 2010, and 2009 were $41,435, $39,652, and $31,654, respectively. The City's contributions to the PEPFF for the years ending December 31, 2011, 2010, and 2009 were $72,538, $72,168, and $75,589, respectively. The City's contributions were equal to the contractually required contributions for each year as set by Minnesota statute. Note 5: POSTEMPLOYMENT BENEFITS OTHER THAN PENSIONS A. Plan description The City's defined benefit healthcare plan ( "the Retiree Health Plan ") provides healthcare insurance for eligible retirees and their spouses. The Retiree Health Plan is affiliated with the healthcare plan administered through LOGIS, an agent multiple - employer postemployment healthcare plan. LOGIS is a consortium of Minnesota local government units controlled by its members. LOGIS' Board of Directors is composed of one representative from each agency. LOGIS issues a7ublicly available financial report that includes financialstatements and required supplementary information} for the health plan. That report may be obtained by writing to LOGIS, 5750 Duluth Street, Golden Valley, MN 55422, or by calling (763) 543 -2600. B. Funding poli,, —1 X., v The contribution requirements of plan members and the City are established and may be amended by LOGIS' Board of Directors. The required contributions are based on projected pay -as- you -go financing requirements. The City contributed $10,771 to the plan for the year ended December 31, 2011. As of January 1, 2011, the City has one retiree receiving health benefits from the plan. -59- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 5: POSTEMPLOYMENT BENEFITS OTHER THAN PENSIONS - CONTINUED C. Annual other postemployment benefit cost The City's annual other postemployment benefit (OPEB) cost (expense) is calculated based on the annual required contribution of the employer (ARC) of the City, an amount actuarially determined in accordance with the parameters of GASB Statement No. 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the City's annual OPEB cost for the year, the amount actually contributed to the plan, and changes in the City's net OPEB obligation: Annual required contribution $ 34,228 Interest on net OPEB obligation 3,076 Adjustment to annual required contribution (2,431) Annual OPEB cost (expense) 34,873 Contributions made (10,771) Increase in net OPEB obligation 24,102 Net OPER obligation - b year � 64,357 Net OPEB obligation Vde $ 88,459 The City's annual OPEB cost, the percentage of annual OPEB cost contributed the plan, and the net OPEB obligation for the fiscal years ended 2011, 2010, and 2009 follows: Fiscal Year Ending 12/31/2011 12/31/2010 12/31/2009 -60- Annual OPEB Cost Trend Information Percentage Annual OPEB Contributed Net OPEB Obligation $ 34,873 28.8 % $ 88,459 34,470 27.0 64,357 39,221 - 39,221 CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 5: POSTEMPLOYMENT BENEFITS OTHER THAN PENSIONS - CONTINUED D. Funded status and funding progress As of January 1, 2011, the most recent actuarial valuation date, the actuarial accrued liability for benefits was $290,701, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the plan) was $1,010,962, and the ratio of the unfunded actuarial accrued liability to the covered payroll was 28.8 percent. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multi -year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. E. Methods and assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the Janu 2011 actuari aluation, the pr jected unit credit aarial cost method was used. The actuarial assumptions i ude a 4.5 perc t investment r return, whit is a blended rate of the expected long -term investment re s on n ass and he e ployer's own in stments. The iial healthcare trend rate was 8.67 percen , re uce by decrements to an u imate rate�3percen after 11 years. The unfunded actuarial accrued liability (UAAL) is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at December 31, 2011, was 28 years. -61- CITY OF CORCORAN, MINNESOTA NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2011 Note 6: OTHER INFORMATION A. Risk management The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the City carries insurance. The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust ( LMCIT) which is a risk sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self - sustaining through member premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims have not exceeded the City's coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is not aware of any incurred but not reported claims. B. Legal debt margin The City's statutory debt limit is computed as 3 percent of the taxable market value of property within the City. Long -term debt issued and financed partially or entirely by special assessments is excluded from the debt limit computation. The 2011 taxable value of property located in the City is $703,983,000 which calculated to a debt limit of $21,119,490. The City has $1,052,000 of G.O. Equipment Certificates subject to this limit. C. Commitment and contingencies Tar increme istricts tbject A The City's to creme stri eview l the e of innesota Office of the State Auditor (OSA). Any disallow clai mis ts coul eco a liability oft e applicable fund. Management has indicated tha ey are not aware of noncompliance which wou have a material effect on the financial statements. Note 7: ACCOUNTING CHANGE GASB Statement 54 "Fund Balance Reporting and Governmental Fund Type Definitions" enhances the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. The City implemented this standard for fiscal year end December 31, 2011. Changes to governmental fund type fund balance reporting is reflected in the financial statements and schedules and related disclosures are included in Note 1 and Note 3. -62- REQUIRED SUPPLEMENTARY INFORMATION CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED I Fm -63- CITY OF CORCORAN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION DECEMBER 31, 2011 Schedule of Funding Progress for the Postemployment Benefit Plan Unfunded P I -64- Actuarial UAAL as a Actuarial Actuarial Actuarial Accrued Percentage Valuation Value of Accrued Liability Funded Covered of Covered Date Assets Liability (UAAL) Ratio Payroll Payroll O1 /01 /11 $ - $ 290,701 $ 290,701 - % $ 1,010,962 28.8 % O1 /01 /10 - 260,905 260,905 - 967,428 27.0 01/01/09 - 264,794 264,794 - 1,015,988 26.1 P I -64- COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND SCHEDULES CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED I Fm -65- CITY OF CORCORAN, MINNESOTA NONMAJOR GOVERNMENTAL FUNDS COMBINING BALANCE SHEET - CONTINUED ON THE FOLLOWING PAGES DECEMBER 31, 2011 ASSETS Cash and temporary investments LIABILITIES AND FUND BALANCES LIABILITIES Accounts payable FUND BALANCES Restricted Committed Assigned TOTAL FUND BALANCE Special Revenue 201 202 204 Reserve Police Firearms Donation Donation Safety $ 25,332 $ 1,862 $ 2,298 12,155 1,862 2,298 13,177 - - 25,332 1,862 2,298 TOTAL LIABILITIES AND FUND BALANCES $ 25,332 $ 1,862 $ 2,298 DRAFT -66- Special Revenue Capital Projects 205 206 207 415 416 DWI Drug Truck Park Capital Forfeiture Forfeiture Safety Capital Equip -Cert $ 11,840 $ 1,164 $ 1,994 $ 347,120 $ 62,537 $ (36) $ - $ - $ - $ 29,104 11,876 1,164 1,994 259,417 - 87,703 33,433 11,876 1,164 1,994 347,120 33,433 $ 11,840 $ 1,164 $ 1,994 $ 347,120 $ 62,537 DRAFT -67- CITY OF CORCORAN, MINNESOTA NONMAJOR GOVERNMENTAL FUNDS COMBINING BALANCE SHEET - CONTINUED DECEMBER 31, 2011 ASSETS Cash and temporary investments LIABILITIES AND FUND BALANCES LIABILITIES Accounts payable FUND BALANCES Restricted Committed Assigned TOTAL FUND BALANCES Capital Projects 410 308 305 310 Public Works Police Asphalt County Road Capital Capital Maintenance 19 Improvement $ - $ 62,743 $ 71,169 $ 233,542 $ - $ 41 $ - $ - 62,702 71,169 233,542 62,702 71,169 233,542 TOTAL LIABILITIES AND FUND BALANCES $ - $ 62,743 $ 71,169 $ 233,542 DRAFT -68- Debt Service 309 407 G.O. Equipment Facility Certificates Expansion Total $ 35,438 $ 4,035 $ 861,074 29,109 35,438 4,035 311,930 - - 18,309 - - 501,726 35,438 4,035 831,965 $ 35,438 $ 4,035 $ 861,074 DRAFT -69- CITY OF CORCORAN, MINNESOTA NONMAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED ON THE FOLLOWING PAGES FOR THE YEAR ENDED DECEMBER 31, 2011 REVENUES Taxes Charges for services Interest on investments Miscellaneous TOTAL REVENUES EXPENDITURES Current Public safety Public works Capital outlay General government Public safety Public works Special Revenue 201 202 204 Reserve Police Firearms Donation Donation Safety 9,938 - - 147 (3) 43 5,473 3,720 2,326 15,558 3,717 2,369 11,445 45 3,528 - 3,744 - Culture and recreation T Debt service Principal Interest and other charges - - TOTAL EXPENDITURES 11,445 3,789 3,528 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers out Sale of capital assets TOTAL OTHER FINANCING SOURCES (USES) NET CHANGE IN FUND BALANCES FUND BALANCES, JANUARY 1 FUND BALANCES, DECEMBER 31 -70- 4,113 (72) (1,159) 4,113 (72) (1,159) 21,219 1,934 3,457 $ 25,332 $ 1,862 $ 2,298 2,595 2,595 8,774 (5,000) - 1,455 - - - 67,142 - - - 53,943 - - - 68 599 - 3,899 1,455 3,899 189,684 11 1,994 15,728 (188,445) 2,855 (5,000) - - - 2,855 3,774 11 1,994 15,728 (185,590) 8,102 1,153 - 331,392 219,023 $ 11,876 $ 1,164 $ 1,994 $ 347,120 $ 33,433 dm Special Revenue Capital Projects 205 206 207 415 416 DWI Drug Truck Park Capital Forfeiture Forfeiture Safety Capital Equip -Cert 67 11 4 2,371 1,239 11,302 - 3,445 17,256 - 11,369 11 3,449 19,627 1,239 2,595 2,595 8,774 (5,000) - 1,455 - - - 67,142 - - - 53,943 - - - 68 599 - 3,899 1,455 3,899 189,684 11 1,994 15,728 (188,445) 2,855 (5,000) - - - 2,855 3,774 11 1,994 15,728 (185,590) 8,102 1,153 - 331,392 219,023 $ 11,876 $ 1,164 $ 1,994 $ 347,120 $ 33,433 dm CITY OF CORCORAN, MINNESOTA NONMAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - CONTINUED FOR THE YEAR ENDED DECEMBER 31, 2011 Capital Projects 410 308 305 310 Public Works Police Asphalt County 19 Capital Capital Maintenance Improvement REVENUES Taxes $ - $ - $ - $ - Charges for services - - - - Interest on investments 10 447 504 2,081 Miscellaneous 67,734 - - - TOTAL REVENUES 67,744 447 504 2,081 EXPENDITURES Current Public safety - - - - Public works - - - - Capital outlay General government - - - - Public safety - 344 - - Public works 69,041 - - - Culture and recreation - - - Debt service Principal - - - 100,000 Interest and other charges - - - - TOTAL EXPENDITURES 69,041 344 - 100,000 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (1,297) 103 504 (97,919) OTHER FINANCING SOURCES (USES) Transfers out - - - - Sale of capital assets - - - - TOTAL OTHER FINANCING SOURCES (USES) - - - - NET CHANGE IN FUND BALANCES (1,297) 103 504 (97,919) FUND BALANCES, JANUARY 1 1,297 62,599 70,665 331,461 FUND BALANCES, DECEMBER 31 $ - $ 62,702 $ 71,169 $ 233,542 -72- Debt Service 309 407 G.O. Equipment Facility Certificates Expansion Total $ 277,701 $ 42,977 $ 320,678 - - 9,938 291 (118) 7,094 - - 111,256 277,992 42,859 448,966 - - 19,068 - - 67,142 - - 58,031 - - 137 640 - ` 3, 214,000 34,000 348,000 50,478 L6,930 57,408 AL..Oo,PPF - -.AN-FT 264,478 40,930 691,188 13,514 1,929 (242,222) (5,000) - - 2,855 - - (2,145) 13,514 1,929 (244,367) 21,924 2,106 1,076,332 $ 35,438 $ 4,035 $ 831,965 -73- CITY OF CORCORAN, MINNESOTA GENERALFUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - CONTINUED ON THE FOLLOWING PAGES FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 2010) Licenses and permits Business 18,500 18,500 18,260 (240) 18,260 Nonbusiness 37,000 37,000 83,590 46,590 77,366 Total 55,500 55,500 101,850 46,350 95,626 Intergovernmental State Property tax credits 64,439 64,439 1,840 (62,599) 1,515 Pera aid 1,845 1,845 1,845 - 1,845 Police state aid 1000 51,000 50,3 (648) 49,913 State aid for streets 110,000 0,000 129,364 19,364 84,891 Other 43,823 ,823 53,193 9,370 64,453 County Recycling 16, 00 1 0 14,551 (1,849) 16,474 Other 3,0 1 6,24 (6,752) 10,321 Total 300,507 300,507 257,393 (43,114) 229,412 Charges for services General government 17,869 17,869 19,011 1,142 31,303 Public safety 10,000 10,000 8,689 (1,311) 12,258 Streets and highways 75,530 75,530 82,733 7,203 79,389 Recycling 63,200 63,200 72,026 8,826 67,909 Total 166,599 166,599 182,459 15,860 190,859 Fines and forfeitures 70,000 70,000 108,006 38,006 110,388 Special assessments - - - - 275 Interest on investments 6,000 6,000 4,068 (1,932) 4,439 Miscellaneous Other 11,312 11,312 36,361 25,049 92,067 TOTAL REVENUES 3,048,256 3,048,256 3,101,699 53,443 3,109,050 -74- 2011 2010 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts REVENUES Taxes General property taxes $ 2,408,338 $ 2,408,338 $ 2,374,309 $ (34,029) $ 2,351,310 Cable franchise fees 30,000 30,000 37,253 7,253 34,674 Total 2,438,338 2,438,338 2,411,562 (26,776) 2,385,984 Licenses and permits Business 18,500 18,500 18,260 (240) 18,260 Nonbusiness 37,000 37,000 83,590 46,590 77,366 Total 55,500 55,500 101,850 46,350 95,626 Intergovernmental State Property tax credits 64,439 64,439 1,840 (62,599) 1,515 Pera aid 1,845 1,845 1,845 - 1,845 Police state aid 1000 51,000 50,3 (648) 49,913 State aid for streets 110,000 0,000 129,364 19,364 84,891 Other 43,823 ,823 53,193 9,370 64,453 County Recycling 16, 00 1 0 14,551 (1,849) 16,474 Other 3,0 1 6,24 (6,752) 10,321 Total 300,507 300,507 257,393 (43,114) 229,412 Charges for services General government 17,869 17,869 19,011 1,142 31,303 Public safety 10,000 10,000 8,689 (1,311) 12,258 Streets and highways 75,530 75,530 82,733 7,203 79,389 Recycling 63,200 63,200 72,026 8,826 67,909 Total 166,599 166,599 182,459 15,860 190,859 Fines and forfeitures 70,000 70,000 108,006 38,006 110,388 Special assessments - - - - 275 Interest on investments 6,000 6,000 4,068 (1,932) 4,439 Miscellaneous Other 11,312 11,312 36,361 25,049 92,067 TOTAL REVENUES 3,048,256 3,048,256 3,101,699 53,443 3,109,050 -74- CITY OF CORCORAN, MINNESOTA GENERALFUND SCHEDULES OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - CONTINUED FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 2010) EXPENDITURES Current General government City Council Personal services Supplies Other services and charges Total Newspaper /newsletter Other services and charges Administrator Personal services Supplies Other services and charges Total Clerk Personal services Supplies Other services and charges Total Elections Supplies Auditor /treasurer Other services and charges Assessor Supplies Other services and charges Total 2011 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts $ 7,105 $ 7,105 $ 7,105 $ - $ 7,105 100 100 520 (420) 9 55 55 - 55 1,101 7,260 7,260 7,625 (365) 8,215 4,700 4,700 4,414 286 4,703 113,701 113,701 113,185 516 114,592 3,500 3,500 3,505 (5) 1,567 1,896 1,896 1,580 316 1,737 ]119, ,097 827 117,896 F167,029 1691 169 7 2,558 155,419 1,00 , , (440) 725 1,502 1,502 1,353 149 1,497 172,089 172,089 169,822 2,267 157,641 1,000 1,000 1,122 (122) 6,507 19,500 19,500 22,570 (3,070) 29,044 500 500 760 (260) 1,331 49,284 49,284 49,284 - 49,284 49,784 49,784 50,044 (260) 50,615 IWAIS CITY OF CORCORAN, MINNESOTA GENERALFUND SCHEDULES OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - CONTINUED FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 2010) 2011 Budgeted Amounts Original Final Actual Amounts Variance with Final Budget 2010 Actual A mnnntc EXPENDITURES - CONTINUED Current - Continued General government - continued Legal services Other services and charges $ 35,000 $ 35,000 $ 32,972 $ 2,028 $ 69,753 Planning administration Other services and charges Information technology Supplies Code enforcement Personal services Supplies Total City center Supplies Other services and charges 32,000 32,000 60,590 (28,590) 72,551 7,385 7,385 6,295 1,090 5,285 16,021 16,021 1,500 1,500 17,521 17,521 19,600 A65 00 30,065 6,335 9,686 - 595 905 - 6,930 10,591 - 23,869 (4,269) 22,088 37,494 7,429 34,718 Total 49,665 49,665 61,363' (11,698) 56,806 Other general government Other services and charges 68,411 68,411 64,924 3,487 63,914 Total general government 583,412 583,412 606,941 (23,529) 642,930 Public safety Police Personal services Supplies Other services and charges Total Fire Other services and charges Building inspection Other services and charges 800,260 800,260 796,165 4,095 791,707 64,100 64,100 75,432 (11,332) 64,220 108,874 108,874 94,653 14,221 87,331 973,234 973,234 966,250 6,984 943,258 243,857 243,857 247,090 (3,233) 248,613 27,300 27,300 51,456 (24,156) 48,854 Total public safety 1,244,391 1,244,391 1,264,796 (20,405) 1,240,725 -76- CITY OF CORCORAN, MINNESOTA GENERALFUND SCHEDULES OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - CONTINUED FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 2010) EXPENDITURES - CONTINUED Current - Continued Public works Streets and highways Personal services Supplies Other services and charges Total Snow and ice removal Supplies Engineering Other services and charges Recycling 2011 Budgeted Amounts Original Final Actual Amounts Variance with Final Budget 2010 Actual Amounts $ 402,615 $ 402,615 $ 403,191 $ (576) $ 398,389 421,500 421,500 432,671 (11,171) 420,205 125,712 125,712 90,284 35,428 96,390 949,827 949,827 926,146 23,681 914,984 47,366 41,662 5,704 44,684 20,000 20,000 19,920 80 32,703 2,983,844 36,000 36,000 68,388 (32,388) 41,277 Supplies 1,075 1,075 (764) 202 Other services and charges 63,345 63,345 11, 71,176 7,831 66,339 Total 64,420 20 01,7 73,015 8,595 66,541 Total public work 1,070,24`l 1,07 1,087,469 (17,222) 1,055,505 Culture and recreation Parks Personal services 17,961 17,961 15,520 2,441 17,795 Supplies 18,200 18,200 17,156 1,044 17,799 Other services and charges 11,205 11,205 8,986 2,219 9,090 Total culture and recreation 47,366 47,366 41,662 5,704 44,684 Total current expenditures 2,945,416 2,945,416 3,000,868 (55,452) 2,983,844 5 Capital outlay Public safety 18,000 18,000 11,934 6,066 18,946 Public works 6,500 6,500 7,752 (1,252) 50,711 Culture and recreation 35,823 35,823 35,823 - 35,903 Total capital outlay 60,323 60,323 55,509 4,814 105,560 TOTAL EXPENDITURES 3,005,739 3,005,739 3,056,377 (50,638) 3,089,404 dre THIS PAGE IS LEFT BLANK INTENTIONALLY P I -78- CITY OF CORCORAN, MINNESOTA GENERALFUND SCHEDULES OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - CONTINUED FOR THE YEAR ENDED DECEMBER 31, 2011 (With comparative actual amounts for the year ended December 31, 2010) 2011 2010 Budgeted Amounts Actual Variance with Actual Original Final Amounts Final Budget Amounts EXCESS OF REVENUES OVER EXPENDITURES $ 42,517 $ 42,517 $ 45,322 $ 2,805 S 19,646 OTHER FINANCING SOURCES (USES) Transfers in - - 5,000 5,000 16,426 Transfers out - - - - (4,842) TOTAL OTHER FINANCING SOURCES (USES) - - 5,000 5,000 11,584 NET CHANGE IN FUND BALANCES 42,517 42,517 50,322 7,805 31,230 FUND BALANCES, JANUARY 1 698,923 698,923 698,923 - 667,693 FUND BALANCES, DECEMBER 31 $ 741,440 $ 741,440 $ 749,245 $ 7,805 $ 698,923 It P W 1 -79- CITY OF CORCORAN, MINNESOTA COMBINING STATEMENT OF NET ASSETS FIDUCIARY FUNDS DECEMBER 31, 2011 -80- Agency 500 501 Lions and Escrow Jaycees Total ASSETS Cash and temporary investments $ 46,819 $ 6,000 $ 52,819 Accounts receivable Corcoran wildlife 10 -009 1,915 - 1,915 D & L Patnode 11 -006 300 - 300 Ess 1,990 - 1,990 Hank prelim & final plat 780 - 780 Hedgestone final plat 22,579 - 22,579 Hedgestone re -zone 09 -008 853 - 853 Larson farms 709 - 709 Laurent - hedgstone 16,863 - 16,863 Meadow view - prairie creek 411 - 411 Park place storage 10 -006 29 - 29 Unallocated 3,349 - 3,349 Total accounts receivable 49,778 - 49,778 TOTAL ASSETS $ 96,597 $ 6,000 $ 102,597 -80- LIABILITIES Accounts payable Deposits payable Armbruster 09 -011 AT &T 11 -003 AT &T 11 -002 Blocks and rocks Centerpoint energy Christine Patnode 11 -004 Custom Filtration 11 -008 Custom Filtration -Site Hall 09 -004 Highland Bank 11 -010 Hodgin acres construction JRL Kelly Ronald Schmid 11 -015 CITY OF CORCORAN, MINNESOTA COMBINING STATEMENT OF NET ASSETS - CONTINUED FIDUCIARY FUNDS DECEMBER 31, 2011 Agency 500 501 Lions and Escrow Jaycees Total $ 316 $ 6,000 $ 6,316 500 370 370 1,134 6,504 948 3,302 37,500 23 3,678 338 226 2,177 456 Rush creek meadows finDRAF3T 1 293 Ryan Satellite chelters 10 -007 Savoie fields Shamrock Golf 11 -014 Sunram United properties Total deposits payable TOTAL LIABILITIES -81- 32,697 500 370 370 1,134 6,504 948 3,302 37,500 23 3,678 338 226 2,177 456 1,293 138 1,369 1,509 1,356 393 32,697 96,281 - 96,281 $ 96,597 $ 6,000 $ 102,597 REVENUES Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Special assessments Interest on investments Miscellaneous TOTAL REVENUES Per Capita CITY OF CORCORAN, MINNESOTA SUMMARY FINANCIAL REPORT REVENUES AND EXPENDITURES FOR GENERAL OPERATIONS GOVERNMENTALFUNDS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2010 Total 2011 2010 $ 3,018,565 $ 2,985,892 101,850 95,626 258,581 392,849 192,397 198,102 108,006 110,388 8,463 16,325 29,796 51,203 147,617 138,342 $ 3,865,275 $ 3,988,727 $ 719 $ 683 EXPENDITURES 239,000 57,408 Current - 13,708 General government $ 606,941 $ 642,930 Public safety 1,283,864 1,353,425 Public works 1,087,469 1 056,190 Culture and recreation 41-,16 44,684 Capital outlay General government ,1435,857 Public safety ,96157,544 Public works Culture and recreation 39,722 103,972 Debt service Principal Interest and other charges Bond issuance costs TOTAL EXPENDITURES Per Capita Total Long -term Indebtedness Per Capita General Fund Balance - December 31 Per Capita 348,000 239,000 57,408 46,965 - 13,708 $ 3,916,964 $ 4,477,341 $ 728 $ 766 $ 1,420,454 $ 1,432,000 264 245 $ 749,245 $ 698,923 139 120 Percent Increase (Decrease) The purpose of this report is to provide a summary of financial information concerning the City of Corcoran to interested citizens. The complete financial statements may be examined at City Hall, 8200 County Road 116, Corcoran, MN 55340 Questions about this report should be directed to Dan Donahue, City Administrator at (763) 420 -2288. -82- 1.09 % 6.51 (34.18) (2.88) (2.16) (48.16) (41.81) 6.70 (3.10) % 5.25 % (5.60) % (5.14) 2.96 (6.76) 87.25 (55.59) (59.80) (61.80) 45.61 22.24 (100.00) (12.52) % (4.99) % (0.81) % 7.73 7.20 % 16.42 OTHER REQUIRED REPORTS CITY OF CORCORAN CORCORAN, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2011 P W -83- THIS PAGE IS LEFT BLANK INTENTIONALLY P I -84- muABDO w 0 EICK o� J ®I _ L1 E S LP Certified Public Accountants & Consultants 5201 Eden Avenue Suite 250 Edina, MN 55436 REPORT ON MINNESOTA LEGAL COMPLIANCE Honorable Mayor and Council City of Corcoran, Minnesota We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Corcoran, Minnesota (the City), as of and for the year ended December 31, 2011, which collectively comprise the City's basic financial statements, and have issued our report thereon dated NEED DATE. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Local Governm t, promu by the Minndt�bffice of the State Auditor pursuant to Minnesota statute, section 6.65. Accordingly, the audit ' ded suc sts o the accounting records and such other auditing procedures as we considered necessary in the circumstan s. The Minnesota Legal Complia Audi ide for Local Government cIs se categories len liance to be tested: contracting and bidding, deposits and inv , conflicrg of interest, public inde , sand di ts, mi scellaneous provisions, and tax increment financing. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable legal provisions. This report is intended solely for the information and use of the Council, management, and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. NEED DATE Minneapolis, Minnesota 952.835.9090 • Fax 952.835.3261 www.aemepas.com -85- ABDO, EICK & MEYERS, LLP Certified Public Accountants .NNesor 9p� 9yoa Minnesota Department of Transportation Metropolitan District �yTOF Tfk""e Waters Edge Building 1500 County Road B2 West Roseville, MN 55113 News Release Date: April 17, 2012 To be released: Immediately Highway 55 construction begins First of three phases begins in Rockford 10b. Contact: Bre Grand 651 -234 -7502 ROSEVILLE, Minn. — Motorists will encounter delays on both directions of Highway 55 in Rockford between Ash Street and Highway 92 (Dogwood Street) as the Highway 55 resurfacing project begins. Traffic will be reduced to one lane in each direction through early June, with flaggers directing traffic. Access is available onto all cross streets and to all local businesses. Once construction activities conclude each day, the roadway will remain open to one lane in each direction overnight. Once the first phase of construction is completed, full closures of Highway 55 will be in place from early June until early September. Updates will be made in advance of each phase and closure. The Highway 55 design -build resurfacing project is located in Hennepin and Wright counties between Ash Street in Rockford and just west of Pinto Drive in Medina. Work includes resurfacing Highway 55 to preserve the lifespan of the roadway and create a smoother drive for motorists, adding turn lanes at various intersections to enhance safety, repairing curb and gutters and drainage structures, and updating accessibility for pedestrians. The project is scheduled to be completed by mid - September. For more information on the Highway 55 Design Build project, call the project hotline at 1- 855 - 345 -1140, email Info(a�TH55DesignBuild.com or visit http: / /www. dot. state.mn.us /metro /projects /hwy55medina /. For real -time travel information visit www.511 mn.org. 0 0 ACORN® �� CERTIFICATE OF LIABILITY INSURANCE DATE (MM /DD/YYYY) 4/18/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ray Smith Insurance Agency Inc 9955 - 59th Avenue North Suite 130 Plymouth MN 55442 CONTACT Jeff Smith NAME: PHONE . (763)259 -0101 FAX No: (763)259 -0102 E -MAIL ADDRESS: jef f @ra smithins.com INSURERS AFFORDING COVERAGE NAIC # INSURERA:Cincinnati Insurance Companies Corcoran, MN 55340 INSURED Darlene Wedin DBA: Running W Concessions 7105 Lee Street Loretto MN 55357 INSURER B: 5/1/2012 INSURER C: EACH OCCURRENCE INSURER D: DA AGE PREM SES (Ea occur ence ) INSURER E: MED EXP (Any one person) INSURER F: PERSONAL & ADV INJURY COVERAGES CERTIFICATE NUMBER:2012 -13 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM /DD/YYYY POLICY EXP MM /DD/YYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE Fx_] OCCUR Corcoran, MN 55340 ENP0136439 5/1/2012 5/1/2013 EACH OCCURRENCE $ 500,000 DA AGE PREM SES (Ea occur ence ) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 500,000 GENERAL AGGREGATE $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: Fx-]POLICYF—] PRO- LOC PRODUCTS - COMP /OP AGG $ 1,000,000 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTION $ r $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR /PARTNER /EXECUTIVE OFFICER /MEMBER EXCLUDED? r (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A WC STATU- I OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION ddonahue@ci.corcoran.mn.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Corcoran 8200 County Road 116 AUTHORIZED REPRESENTATIVE Corcoran, MN 55340 Jeff Smith /DSS J' f ACORD 25 (2010/05) INRn95 r9mnnsi m ©1988 -2010 ACORD CORPORATION. All rights reserved. Thn Af lr%D 1 n­ nnA 1— ern rnnie+nrn`I —Are of Ar`rlPn MEMORANDUM DATE April 18, 2012 TO Dan Donahue cc City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 The following is a summary of project status for current, active projects: 11 • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013. This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development /subdivision. 2. Shamrock Golf Course Site Plan Amendment at 19625 Larkin Road (city file no. 11 -014). Mark Deziel has submitted an application for a site plan amendment for Shamrock Golf Course for a small storage building in the southern portion of the site. The application is currently incomplete. 3. Patnode Agricultural Preserve Designation and Initiation of Expiration (PID 20- 119 -23 -31 -0003) (city file 12 -004). Daniel and Cynthia Patnode have submitted a request to renew the agricultural preserve designation on this 79 -acre parcel, which expired on March 12, 2012. They are requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). 4. Patnode Agricultural Preserve Designation and Initiation of Expiration (PID 29- 119 -23 -12 -0006) (city file 12 -005). James and Beverly Patnode have submitted a request to renew the agricultural preserve designation on this 55.65 -acre parcel, which expired on March 12, 2012. They are requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). 5. Schmid IUP for Auto Repair Home Occupation at 6334 Rolling Hills Road (PID 33- 119 -23 -33 -001) (city file no. TBD). As a result of a code enforcement action, Steven Schmid has requested an interim use permit to allow auto repair as a home occupation. Staff has not yet reviewed this application for completeness. Following staff review, the item will be scheduled for a public hearing at the Planning Commission and City Council action. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and will be working to close out this project. Landform'", SensiblyGreen " and Site to Finish" are service marks of Landform Professional Services, LLC. 1 2. Savoie Fields Final Plat (city file no. 07 -011). This two -lot subdivision was approved and received one extension that expired on January 28, 2011. The landowner has applied for an after - the -fact extension of the plat approvals. This item was approved by the City Council on July 28, 2011. The final plat approvals now expire on January 28, 2012. This application has expired. Staff will begin closing out the file and refund any outstanding escrow. 3. Lions Park (city file 09 -001). The rezoning to PUD, PUD general plan and PUD final plan to formalize the existing land uses and allow seasonal outside motor vehicle storage was approved by the Council on August 27, 2009. The rezoning was effective on the date of approval. However, the applicant must initiate construction of the improvements PUD within one year after the effective date of the PUD rezoning by the City Council. Upon good cause shown, the City Council may extend the time for one additional year. If construction is not commenced within these time periods, any building permits issued for the PUD shall be void and the Planning Commission may initiate proceeding to rezone the subject property. The one year period ended on August 27, 2010. Staff visited the site on November 1St and noted that while some improvements have taken place, including permits along CR 101, the outside storage of vehicles was not initiated within the one year period and the approvals have expired for that portion of the project. A PUD modification has been submitted. This is normally an administrative approval; however, due to the significance of this site in Corcoran, staff has placed this item on the City Council agenda for review at the April 26th meeting. 4. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process. 5. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 6. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The request was approved by the City Council on January 26, 2012. 7. Corcoran Wildlife Preserve (city file 10 -009). Preliminary plat (city file 06 -004) was approved on September 27, 2007 (Res. 2007 -72) with 8 findings and conditions. On September 23, 2010, the city council approved Resolution 2010 -40 approving the final plat. The applicant has 2 years to address all conditions of approval and record the final plat. The final plat approvals will expire on September 23, 2012 unless the applicant requests and is granted an extension. 8. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23 d. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The City Administrator sent a letter to the applicant on October 14th regarding the required code violation corrections. MEMORANDUM 9. Daryl and Lori Patnode Accessory Building Contract /Certificate of Compliance (city file no. 11- 006). The Patnodes requested that the City allow them to construct an addition onto an existing barn without approval of a CUP or Certificate of Compliance due the close of the construction season and need for the barn addition. The City agreed to allow the Patnodes to begin construction on the barn with the condition that they submit a Certificate of Compliance for City approval upon adoption of the new Zoning Ordinance that will create the new process. This has been completed and staff will close out the file. 10. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant is working through finance and other issues and intends to file the plat later this year. 11. Highland Bank Preliminary and Final Plat approval for "Highland Subdivision" at 10435 CR 19 (city file no. 11 -010). On November 21St Highland Bank received City Council approval of a preliminary and final plat to subdivide the existing 60.56 -acre parcel into one 5 -acre lot with the existing home and one 54.19 -acre outlot. The mylar has been released to the applicant for filing. 12. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 6. Richard Dempsey Agricultural Preserve Designation and Initiation of Expiration (city file 12- 003). Richard Dempsey has submitted a request to renew his agricultural preserve designation that expired on February 12, 2012. He is requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). This was approved by the City Council on March 22nd and was sent to the applicant for recording. 7. Duane Patnode Certificate of Compliance (City file 12 -007). The certificate of compliance for an agricultural building in excess of the standard size limitations and with metal roof and siding was administratively approved on April 4, 2012. 8. Ben Heitke Certificate of Compliance at 22201 Homestead Trail (PID 28- 119 -23 -33 -002) (City file 12 -008). The certificate of compliance for an accessory building with metal roof and siding was administratively approved on April 11, 2012. MEMORANDUM Wencl< TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: April 18th, 2012 SUBJECT: Sewer and Water Project Update Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Requested Actions Based on the closed session/Council meeting discussion regarding easement progress and staff input we recommend the Council take action on the following: 1. Authorize bidding via resolution of the sewer and water utility project per 429 process. 2. Direct staff on how to proceed with the option of Maple Grove financing agreement. 3. Direct staff on how to modify, or what discussion items to take forward on the MCES sewer agreement. 4. Authorize staff to work cooperatively with Maple Grove to modify the existing joint city road maintenance agreement to include: a. Cost sharing for construction of the northerly extension of CR 101 into the Schommer parcel, b. Maintenance agreement for the shared road south of CR 10 that was turned back by the County and has access to Lions Park. Currently Maple Grove maintains the road, although a significant portion is in Corcoran. 1. Plans and Specifications Draft plans and specifications were in the Council packet for April 12th and a project summary was provided to council via powerpoint on permits, easements, and agreements. Further discussions and meetings have occurred with summaries below. Jeff Carson will update the Council on meetings he held with a few landowners. A portion of this discussion may occur in closed session. Staff recommends the 429 process continue to potentially add a revenue source for the project. Any assessment would be much less on a per acre charge than the development trunk fees, area charges, etc. so the costs are manageable to be carried on the land. 2. Maple Grove Financing At council member Cossette's direction, I spoke with Ken Ashfeld about the possibility of Maple Grove financing the water connection charge for a period of time. Ken understands Corcoran does not have a utility fund to draw from or revenues to support a bond issuance. He was open to the idea of financing, and would advise the City Administrator favorably on this matter. Subsequently, Tammy Omdal created this text for review by Council. She will look at the financial impact to the project next week, and results will be available for initial council discussion. Draft Text At the time the City of Corcoran connects to the City of Maple Grove's water supply, Corcoran shall owe Maple Grove a balance of $300, 000. The date of connection shall be documented by the substantial completion date of the project where water could be supplied to the end of pipe at CR 116. The City of Corcoran has years from the date of connection or until 147.78 Residential Equivalent Units (R.E. U.) within the City of Corcoran have connected to Maple Grove's system, whichever event occurs first, to pay the $300, 000 balance and interest in full. The unpaid principal balance shall bear simple, non - compounding interest from the date the City of Corcoran connects to the water supply, at _% per annum. Interest shall be computed on the basis of a 360 day year consisting of twelve (12) 30 -day months Please advise Dan Donahue if he should send a letter to Maple Grove City Administrator. 3. MCES Agreement Dan Donahue has followed up with Tom Caswell of Met Council to modify the agreement language to include the following three points: 1) Adjust "service date" to Mid -2013 (right now the letter reads for 2014). This is a cover letter item, 2) Adjust cost recover to $30,000 which completes the bid documents (Section 6 of agreement) 3) Add text "A future public street for local traffic purposes will be allowed to cross the MCES easement in an east /west direction at a location approximately 350 feet north of CR 10. MCES will be made aware of development plans, but approval authority is through the Corcoran development and platting process and City ensures minimum cover over the forcemain will be maintained and an encroachment permit obtained". 4. Maple Grove Joint Road Maintenance and Construction Agreement Maple Grove and Corcoran currently operate under a joint maintenance agreement. The agreement should be updated for the following: • The sewer and water project has triggered local street planning on the Schommer parcel to ensure sewer and water pipes are outside any future roads. A potential development is underway to the west on Nelson's which will benefit from this access. Timing of Schommer or Nelson development is unknown, however cost sharing and maintenance would be covered within the agreement language. • South of CR 10, the "Old 101" was turned back to the Cities of Maple Grove and Corcoran. Maple Grove agreed to maintain and plow the road under the turn back agreement; however this agreement is nearing its conclusion. • Other adjustments in the agreement could include the gerrymandered area around 8 I st Street north of Rush Creek, etc. • Cost is not TIF eligible and is estimated at $5,000. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general (cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mmus 1.0 COUNCIL ACTION REQUESTED Council provided a short list of Architectural firms for a pre- design effort for the new Public Works facility. Staff has discussed the short list and is requesting final discussion and authorization from Council. 2. SHORTLISTED THREE FIRMS The top three firms were further shortlisted from the five mentioned by Council. Participating staff included Kendra Lindahl, Pat Meister, Dan Donahue, and Kent Torve. Top Two • DJ Medin Architects: Extensive similar experience that includes Dobo's facility, urban example in Wayzata and outstate referral in Litchfield. Medin was the low cost of original submittals at $6,650. • Oertel Architects: This firm has the most project examples and an excellent proposal showing extensive urban and rural experience, Local experience includes Rockford, Maple Grove and Otsego. Cost was not provided by Oertel in the original submittal, (and they may have viewed the public results in the last meeting packet), but the followup submittal shows a total of $6,000. Third TKDA was ranked third and although they had good rural examples there were less projects and the cost was $12,500. 3. RECOMMENDATION Council should select a firm and award with the following conditions: 1. Award the project with the understanding the City can (or will) bid the upcoming architectural design work after this work is completed. 2. Add $1,000 to the award for a deliverable of a site plan using the building layout and the Roehlke property. The Roehlke site layout was not included in the original RFP since negotiations were in process. (A CHITECTS FEE CITY OF CORCORAN PRE - DESIGN, FACILITY SIZING & DETAILED COST ESTIMATING FOR A NEW PUBLIC WORKS BUILDING We sincerely apologize for not including a fee in our submission. We did not see where in the RFP that it was specifically required and that is an error on our part. We hope that this omission will not negatively impact our chance to work with you. For your project we feel that your estimated cost of $7,500 for the report is consistent with our typical public works planning studies. Since we have a great deal of relevant experience in public works facility planning and design we propose to do the work for a not -to- exceed fee of $6,000. Below are the hourly rates for the staff that will be working on this project. We anticipate that Andrew Cooper will be performing the majority of the work. ARCHITECTURAL SERVICES • Jeff Oertel, Cost Estimating $130.00 • Andrew Cooper, Project Architect $ 90.00 • Administrative $ 65.00 _IA_ <; I April 4", 2012 CITY OF CORCORAN Wend< TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: April 18'', 2012 SUBJECT: Public Works Due Diligence Requested Actions None Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background Staff met this week to lay out a plan and tasks for due diligence on the Roehlke parcel and also the schedule for Planning Commission and council approval process. Kendra Lindahl will create the timelinefor approvals and below I have listed the diligence tasks and responsible party for due diligence. Tasks 1. SurveyTogographic survey of 10 acres, plat survey and boundary survey of entire parcel will be conducted by Landform. Cost estimate is $6,000 to $7,000 and some cost savings will occur in Kendra's plan review effort by using own staff. 2. Transportation —Wenck will meet with the County regarding an access along CR 19 and "ghost" in a future potential access to CR 10. Future assistance is needed from Council and Three Rivers on master planning the corner and how these access points will be incorporated or modified. Cost $2,500. 3. ISTS —Wenck will perform borings for applicability of the site for onsite disposal. Cost $2,500 4. Stormwater – Wenck will perform stormwater modeling and provide a memo on Watershed requirements and site best management practices. Cost $2,500. 5. Wetlands – Wenck will perform the delineation report for $2,100. Future work on impacts due to the access through the wetland etc. is not included. 6. GeotechnicalHaugo Geotechnical has performed the boring work on the sewer and water project and will extend the prices to the Roehlke Site. Attached estimate shows $2,470. 7. Water supply —Wenck will discuss with drillers the local cost for a 6 to 8 -inch well providing 100 to 150 gpm flow (Pat Meister recommendation). Cost $500. Schedule: Jeff Carson has advised we have access to the land and all activities are underway. Results will be tied into the Architect Pre - Design efforts to complete the site investigation and facility planning in a focused, timely and efficient manner. HAL11130 April 18, 2012 Mr. Kent Torve, P.E. Wenck Associates 1800 Pioneer Creek Center Maple Plain, MN 55359 Re: Proposal for Geotechnical Exploration for Future Public Works Facility, Corcoran, MN. Dear Mr. Torve: Proposal 12 -093 Haugo Geotechnical Services is pleased to submit this proposal to complete a geotechnical exploration for the future public works facility in Corcoran, MN Project Wenck Associates is evaluating two potential sites for a future public works facility near the intersections of County Road 19 and County Road 10 in Corcoran, MN. The public works facility will also include access /entrance road(s) off County Rd. 19. Wenck requested four soil borings and a geotechnical evaluation to aid in selecting a suitable location for the proposed public works facility. Purpose The purpose of our geotechnical exploration is to characterize subsurface soil and groundwater conditions and provide preliminary recommendation for site development. Scope of Services We will provide the following services to help meet the project purpose. • Complete Four (4) soil borings for the proposed project. The soil borings will extend to nominal depths of 20 feet. • Visually classify samples recovered from the soil borings • Prepare soil boring logs describing the materials encountered, the results of water level measurements and laboratory tests. • Prepare an engineering report providing preliminary recommendations for site development. Prior to advancing the soil borings we will contact Gopher State One Call and request they notify the appropriate utility vendors to mark and clear the exploration locations of underground utilities. We request you or your authorized representative notify Haugo Geotechnical Services of the presence of and location of any underground structures or utilities that are not the responsibility of public agencies. Estimated Cost We will provide the services described in this proposal for lump sum fee $2470. We would be happy to meet with you to discuss the project and our proposed scope of services. Additional Services Structurally unfavorable soil conditions including but not limited to loose fill and /or organic materials could be encountered in the soil borings and extend beyond the anticipated test depths. Additional drilling to extend the pg. 1 soil borings will be invoiced at $11 per lineal feet of drilling. If deeper borings are required the borings may need to be sealed in accordance with Minnesota Department of Health requirements. We will charge $4 per lineal foot to seal the borings, if required. Additional mobilizations, if required, will be charged at $350 per mobilization. In the event that the site is not ready when our crew arrives, we will charge $100 per hour of stand -by time. If any private utilities are present on the site, we expect you to locate them in advance or notify us and we will have them located at an additional cost. We will contact you prior to exceeding the budget and submit a change order summarizing the costs for your review and authorization. General Thank you for the opportunity to present this proposal to you. Please sign and return one copy as our authorization to proceed. We understand that time is crucial and we are prepared to be on -site within a week after authorization. We are including the Haugo GeoTechnical Services, LLC General Conditions, which provide additional terms and are part of this agreement. If you have any questions regarding this proposal and associated scope of services please contact Paul Gionfriddo (pgionfriddo@haugogts.com) 763 - 954 -1101 or Paul Haugo (phaugo @haugogts.com) 612 - 554 -4829 Sincerely, HALIGO GEOTECHNICAL SERVICES, LLC Paul Gionfriddo Senior Engineer Paul Haugo President Attachment: General Conditions The proposal and Haugo GeoTechnical Services, LLC General Conditions is accepted. You are authorized to proceed. By: Date: pg. 2 CITY OF CORCORAN Wenck FEB 2012 Engineers - Scientists 1800 Pioneer Creek Center Roechlke Property - Option 2 Business Professionals Maple Plain, MN 55359 -0429 Figure 2 www.wenck.com Wenck TO: Dan Donahue FROM: Vince Vander Top DATE: April 19, 2012 SUBJECT: Trail Haven, Foxline, and Treeline Street Project Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com The City Council requested information regarding a process to potentially improve Trail Haven Road (between CR -10 and CR -30), Foxline Drive, and Treeline Drive. In response to this request, this memo includes a cost estimate, possible assessment and other revenue sources, a possible project schedule, and a cash flow analysis for the project. We will present this information at the next Council meeting. Further direction can be determined after Council discussion. Cost Estimate The estimated street improvement expense breakdown is summarized in the table below. The number of lot equivalents (LEs) along each street is also shown. ESTIMATED STREET IMPROVEMENT COSTS ROAD CONSTRUCTION INDIRECT (20 %) TOTAL DIRECT ACCESS LEs Trail Haven Road (CR 10 to CR 30) $695,000 $139,000 $834,000 36 Foxline Drive $305,000 $61,000 $366,000 21.5 Treeline Drive $105,000 $21,000 $126,000 7 $1,105,000 $221,000 $1,326,000 64.5 More detailed cost estimates are attached to this memo. Assessments Direct access and side street access lot equivalents were determined for properties adjacent to each street in the proposed project area. Assessment values of $12,000 per direct access LE and $3,000 per side street access LE were utilized in this example. A $12,000 assessment per lot for Foxline and Treeline equates to approximately 70% of the total cost to improve these streets. In the past, the City has assessed 70% of local street improvements. The remaining 30% has been covered by the City through City general budget items and Public Works staff labor. The City will need to ultimately determine assessment amounts and policy. The amounts used in this memo are used to illustrate and complete this scenario. Assessment revenues are shown in the following table. ROAD Trail Haven Road (CR 10 to CR 30) Foxline Drive Treeline Drive The table below compares the project expenses with the revenue sources. This project should result in an anticipated surplus of around $365,700 after assessment dues and state aid funds are included. Any adjustments to the improvement or amount of the assessments will impact the end result. EXPENSES DIRECT SIDE STREET MSA ELIGIBLE AMOUNT ASSESSMENTS ROAD TOTAL Trail Haven Road (CR 10 to CR 30) $834,000 ASSESSMENT ASSESSMENT ($517,500) DIRECT SIDE STREET $258,000 $0 TOTAL ASSESSMENT Treeline Drive ACCESS LEs TO ($12K /LE) ($3K /LE) $42,000 ACCESS LEs $1,326,000 $859,500 $834,000 ($367,500) TRAIL HAVEN 36 - $432,000 $0 $432,000 21.5 21.5 $258,000 $64,500 $322,500 7 7 $84,000 $21,000 $105,000 64.5 28.5 $774,000 $85,500 $859,500 The table below compares the project expenses with the revenue sources. This project should result in an anticipated surplus of around $365,700 after assessment dues and state aid funds are included. Any adjustments to the improvement or amount of the assessments will impact the end result. EXPENSES REVENUES TOTAL ASSESSMENT MSA ELIGIBLE AMOUNT CITY CONTRIBUTION ROAD TOTAL Trail Haven Road (CR 10 to CR 30) $834,000 $517,500 $834,000 ($517,500) Foxline Drive $366,000 $258,000 $0 $108,000 Treeline Drive $126,000 $84,000 $0 $42,000 $1,326,000 $859,500 $834,000 ($367,500) The current Corcoran Municipal State Aid (MSA) construction account balance is approximately $182,000. The 2012 construction allotment to Corcoran will be $234,000. The City's remaining obligation for CR -19 is approximately $136,000 (scheduled payment in January 2013). Therefore, a total of $280,000 would be available toward Trail Haven construction. We contacted the MSA office and verified that the City would be able to advance the necessary MSA funds to fund the Trail Haven improvements as shown above. The City would advance over two years of MSA funding. Project Schedule The following project schedule allows for the construction to begin in the fall of 2012. This is an aggressive schedule based on the need for Public Meetings. The schedule could be altered to move construction into 2013 entirely. POSSIBLE STREET PROJECT SCHEDULE ITEM DATE Determine Assessment Amount /Policy: Foxline /Treeline - Local Road Trail Haven - Collector Road May 10, 2102 Coordinate with State Aid April 26, 2012 - May 10, 2012 Neighborhood Meeting May 24, 2012 Order Feasibility Report May 24, 2012 Accept Report, Order Public Hearing June 14, 2012 Public Hearing, Order Plans & Specs July 12, 2012 Approve Plans & Specs, Authorize Bids August 23, 2012 Receive Bids September 17, 2012 Review Bids & Assessments, Award Project September 27, 2012 Start Construction October 8, 2012 Assessment Hearing October 2012 Complete Construction Spring 2013 This schedule assumes that grading, drainage (culvert), and gravel improvements would be completed in the fall of 2012. The gravel would be finished in 2013 and paving would occur in 2013. Projected Cash Flow Summarized in the table below is a general outline of the cash flow required to finance the project. PROJECTED CASH FLOW DATE ACTIVITY EXPENSE REVENUE BALANCE Indirect cost for design and May- September 2012 public process. This cost would $110,500 $(110,500) be incurred from project inception up thru the bid September- October After the bid /Contract award:o Encumber State Aid funds (95/0) $792,300 $681,800 2012 Issue assessment bonds $859,500 $1,541,300 Construction costs will be realized in fall of 2012 and $1,105,000 $436,300 Spring of 2013 October 2012 - Spring Indirect costs for construction 2013 engineering and public process $110,500 $325,800 would be incurred in fall and spring The project would be closed in Spring 2013 the spring /summer of 2013. $41,700 $367,500 The final 5% of MSA funds would be collected. Collect assessments /Pay bond. Assessments would be collected 2013 -2023 over a 10 -year period (for $859,500 $859,500 $367,500 example) and used to make bond payments. Cash flow is important as the City considers funding the project and building a reserve for future street improvements. The City is able to build a street improvement fund through this project. Trail Haven Road would be funded primarily via the MSA construction allotment. Properties benefiting along Trail Haven would still be assessed based on the benefit received and similar to other properties not along a state aid street. Trail Haven (10 to 30) Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Pavement Section 2" Wear Course 2" Base Course 12" Aggregate Base, CL5 3.5" Shoulder, CL2 Geotextile Fabric 4" Drain Tile (10 %) 12" Select Granular (10 %) 5850 24 32 12' lane, 4' shoulder Bid No. Bid Item Est. Quantity Units Est. Unit Price Est. Cost 1 Mobilization 1 LS $25,000.00 $25,000.00 2 Traffic Control 1 LS $5,000.00 $5,000.00 3 Common Excavation 8100 CY $12.00 $97,200.00 4 Base Course Pavement 1900 TN $62.00 $117,800.00 5 Wear Course Pavement 1900 TN $65.00 $123,500.00 6 Bituminous Tack Coat Material 800 GAL $3.00 $2,400.00 7 3.5" Aggregate Shouldering, CL2 1050 TN $25.00 $26,250.00 8 Aggregate Base, CL5 10900 TN $12.00 $130,800.00 9 Geotextile Fabric 15600 SY $1.50 $23,400.00 10 Select Granular Borrow 1100 TN $15.00 $16,500.00 11 4" Drain Tile 585 LF $8.00 $4,680.00 12 Tie -in Driveway Approaches 13 EA $2,500.00 $32,500.00 13 Culverts 500 LF $30.00 $15,000.00 14 Pavement Markings 1 LS $2,500.00 $2,500.00 15 Restoration 1 LS $5,000.00 $5,000.00 16 Erosion Control 1 LS $2,500.00 $2,500.00 Subtotal $630,030.00 10% Contingency $63,003.00 $693,033.00 20% Indirect Costs $138,606.60 Est. Total Cost $831,639.60 Foxiine Dr Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Pavement Section 1.5" Wear Course 2" Base Course 8" Aggregate Base, CL5 3.5" Shoulder, CL2 Geotextile Fabric 4" Drain Tile (10 %) 12" Select Granular (10 %) 2700 24 26 12' lane, 1' shoulder Bid No. Bid Item Est. Quantity Units 1 Mobilization 1 LS 2 Traffic Control 1 LS 3 Common Excavation 2600 CY 4 Base Course Pavement 900 TN 5 Wear Course Pavement 675 TN 6 Bituminous Tack Coat Material 375 GAL 7 3.5" Aggregate Shouldering, CL2 125 TN 8 Aggregate Base, CL5 3350 TN 9 Geotextile Fabric 7200 SY 10 Select Granular Borrow 500 TN 11 4" Drain Tile 270 LF 12 Tie -in Driveway Approaches 22 EA 13 Culverts 300 LF 14 Restoration 1 LS 15 Erosion Control 1 LS Est. Unit Price $12,500.00 $2,000.00 $12.00 $62.00 $65.00 $3.00 $25.00 $12.00 $1.50 $15.00 $8.00 $2,500.00 $30.00 $2,500.00 $1,500.00 Subtotal 10% Contingency 20% Indirect Costs Est. Total Cost Est. Cost $12,500.00 $2,000.00 $31,200.00 $55,800.00 $43,875.00 $1,125.00 $3,125.00 $40,200.00 $10,800.00 $7,500.00 $2,160.00 $55,000.00 $9,000.00 $2,500.00 $1,500.00 $278,285.00 $27,828.50 $306,113.50 $61,222.70 $367,336.20 Treeline Dr Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Pavement Section 1.5" Wear Course 2" Base Course 8" Aggregate Base, CL5 3.5" Shoulder, CL2 Geotextile Fabric 4" Drain Tile (10 %) 12" Select Granular (10 %) 900 24 26 12' lane, 1' shoulder Bid No. Bid Item Est. Quantity Units 1 Mobilization 1 LS 2 Traffic Control 1 LS 3 Common Excavation 900 CY 4 Base Course Pavement 300 TN 5 Wear Course Pavement 225 TN 6 Bituminous Tack Coat Material 125 GAL 7 3.5" Aggregate Shouldering, CL2 40 TN 8 Aggregate Base, CL5 1150 TN 9 Geotextile Fabric 2400 SY 10 Select Granular Borrow 175 TN 11 4" Drain Tile 90 LF 12 Tie -in Driveway Approaches 7 EA 13 Culverts 100 LF 14 Restoration 1 LS 15 Erosion Control 1 LS Est. Unit Price $5,000.00 $1,000.00 $12.00 $62.00 $65.00 $3.00 $25.00 $12.00 $1.50 $15.00 $8.00 $2,500.00 $30.00 $2,000.00 $1,000.00 Subtotal 10% Contingency 20% Indirect Costs Est. Total Cost Est. Cost $5,000.00 $1,000.00 $10,800.00 $18,600.00 $14,625.00 $375.00 $1,000.00 $13,800.00 $3,600.00 $2,625.00 $720.00 $17,500.00 $3,000.00 $2,000.00 $1,000.00 $95,645.00 $9,564.50 $105,209.50 $21,041.90 $126,251.40 �Zi ']�iulC+��Lf1T►1�� -1 J:7�C�7���1►J Please indicate by order which of the following you are interested in (1,2,3, etc.): V Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1" Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:\City Hall Information \Forms \Administrative Applications Information\2012 Commission Application.doc Please complete the information below: Name: Address: Z; II q & (&kn4 load Phone: (h) e (w) 7b3,';-q6'g9 73 j(c)471';-86I-88]q Fax: E-mail: * 0 � Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. 4) Why are you interested in serving on this Commission? � H: \Cit Y all Information\Fornis\AdministratiPP lications Information \2012 Commission App Ii i n.do���,� If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Date 4 1I ?0 )2 Applic t Sig ture t H:1City Hail information\Forms \Administrative Applications Information\2012 Commission Application.doc Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: April 18, 2012 for the April 26, 2012 City Council Meeting RE: Letter of Credit Policy Background Staff has drafted a letter of credit policy to clarify the requirements for letters of credit. The City Code requires a financial guarantee for all new development. Letters of credit are the most common method of financial guarantee used by developers to ensure that projects get built according to the approved plans. The City will hold the letter of credit until the project (or portions of the project) is completed and has the ability to cash the letter of credit should it become necessary for the City to complete project improvements. This issue became very important to cities in recent years as developers left projects in some communities with partially completed public improvements (public streets, storm water ponds, etc.) and cities were forced to try to cash the letters of credit to make these improvements. While that did not happen in Corcoran, staff believes that this policy will ensure that the letters of credit are drafted to protect the City and allow the City to easily cash the letter of credit should that be required. Staff worked with the City Attorney to develop the letter of credit policy. 2. Recommendation Staff recommends that the City Council approve the letter of credit policy. Attachments 1. Corcoran Letter of Credit Policy Landformsm, SensiblyGrcen- and Site to Finish- are service marks of Landform Engineering Company. CITY OF CO LORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us LETTER OF CREDIT REDUCTION PROCESS AND POLICY The following procedures detail the process for reducing letters of credit submitted to the City of Corcoran for development projects. Original Letters of Credit (LOC) will be placed on file with the City Clerk. A copy of the LOC shall also be placed in the project file. a. All letters of credit must follow the standard template provided by the City. b. All letters of credit must be issued by an FDIC financial institution in good standing. The City Clerk may reject an institution requested by the applicant if the finances of the financial institution holding the LOC cannot be deemed to be secure. 2. At the time that various aspects of construction, grading, restoration and /or landscaping are completed, developers may submit a written request for a reduction in the LOC. The written request must be substantiated by proof of payment for the work completed. The letter shall be addressed to the City Clerk and copied to the City Administrator, City Planner and City Engineer. 3. The City Engineer and the City Planner and any other appropriate staff will review the request for conformance to the original specifications required in acceptance of the LOC. 4. The original LOC will not be released until a new letter amending the original agreement to the reduced amount is provided by the developer. 5. If a reduction is warranted, the City Engineer will provide a written recommendation for reduction. The developer will receive written notice from the City if the authorization reducing the escrow is denied. 6. In some cases, the City Engineer or City Planner may recommend that a specified amount be held in the LOC to account for establishment of landscaping and /or restoration elements. 7. Letters of Credit will not be reduced beyond 90% until the project is officially accepted by the City. To reduce the LOC to zero, the applicant must make a formal request to the City Clerk. 8. The City Clerk with confer with the City Engineer and City Planner and will together make a decision on acceptance and forward the request for final release of the Letter of Credit to the City Administrator. Warranty and bond periods shall begin with the final release of the LOC. 04/17/12 Page 1 9. A letter of credit will be required, but shall not be limited to, the following types of issues related to projects: a. Developer's Agreements b. Lighting c. Landscaping (to include wetland related items) d. Enforcement of any and all conditions related to the proposed project e. Infrastructure improvements to include but not be limited to streets, sewers, etc. f. Driveways and Curb Cuts g. Drainage and Grading h. Payment of outstanding and expected escrow related items i. Any other purposes as required by staff 04/17/12 Page 2 IRREVOCABLE LETTER OF CREDIT TEMPLATE To: City of Corcoran Attn: City Clerk 8200 County Road 116 Corcoran, MN 55340 Dear Sir or Madam: We hereby issue, for the account of , and in your favor, our irrevocable letter of credit in the amount of $ for the purpose of available to you by your draft drawn on sight on the undersigned financial institution. To draw on the Letter of Credit, the draft letter must: a. Bear the clause, "drawn under the Letter of Credit No. dated 2 , of (Name of Bank); b. Be signed by the Mayor or City Administrator of the City of Corcoran. c. Be presented for payment at on or before the expiration date of the letter of credit. d. Reason for the draw and the cost to be drawn against the letter of credit. THE FOLLOWING STATEMENT MUST BE INCLUDED ON ALL LETTERS OF CREDIT SUBMITTED TO THE CITY OF CORCORAN: This Letter of Credit shall automatically renew for successive one year terms unless, at least forty -five (45) days prior to the next annual renewal date the financial institution delivers written notice to the City of Corcoran City Administrator that it intends to modify the terms of, or cancel, this letter of credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty -five (45) days prior to the next annual renewal date addressed as follows: City of Corcoran, Attn: City Clerk, Corcoran City Hall, 8200 County Road 116, Corcoran, MN 55340, and is actually received by the City administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation of Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. 04/17/12 Page 3 We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: Signature Its Printed Name of Signator Copy: City of Corcoran City Planner City of Corcoran City Engineer City of Corcoran City Administrator 04/17/12 Page 4 CLAIMS LISTING CHECK RANGE 19595 - 19628 Agenda Item 13 a -c. Council Meeting Date: 4/26/2012 Prepared By: jheinecke Agenda Item: 13a. FUND #500 Escrow Claims Paid to Amount Project name Landform 57.50 Savoie Fields Landform 345.00 MTP West Acres 12 -006 Landform 632.50 Hope Ministries 12 -002 Total US Bank - H S A 1,299.96 1,035.00 41.72 Total Total Funds #500 = (See attached Check Detail Register) Agenda Item: 13b. Building Inspection Claims, Paid To Amount Metro West Inspections 269.57 Total Building Inspections Claims (See attached Check Detail Register) Agenda Item: 13c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions $ 1,035.00 $ 269.57 64.261.12 12,144.69 $ 77,710.38 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees\Council InformationMCouncil Claims \2012 Claims.xls TOTAL EXPENDITURES FOR APPROVAL 13c, Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount Paychex Fee PR07 230.59 P E RA 7,503.43 Citi Street - 457 Deferred Comp 2,922.00 Citi Street - Health Care Savings 146.99 US Bank - H S A 1,299.96 MN Dept Rev -Fuel Tax 41.72 Total 12,144.69 $ 1,035.00 $ 269.57 64.261.12 12,144.69 $ 77,710.38 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees\Council InformationMCouncil Claims \2012 Claims.xls CITY OF CORCORAN 04/19/122:16 PM Page 1 *Check Detail Register© April 2012 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 619595 ::.:-, . :.. . ............ 4/9�7l2012 ROBERT 40 liARSON PA ....... . .... .... ........ _ . ..._.:. _ ...... . ......... E 401 -41900 -530 Improvements Other Than Bldgs $1,000.00 ROELKE EARNEST MONEY Total ROBERT M PEARSON PA $1,000.00 Paid Chk# 019596 ..m 4126!2012 , ADVANC ED DRAINAGE SYSTEMS E 100-43100-229 Culverts $4,124.66 15563133 SUPPLIES Total ADVANCED DRAINAGE SYSTEMS $4,124.66 Paid Chk# 019597 4/26/2012 BURNS RYAN E204-42100-210 Operating Supplies (GENERAL) _ $_425.98 EXP REIMB SUPPLIES Total BURNS RYAN $425.98 Paid Chk# 019598 4/CENTERPOINT N.EF2G H72-6i-f­- E Y HUSTON O . ......: . w,,:.w. r,.w . „,.,:WW w ,_ . , , _._ - . E 100 -41941 -380 Utility & Services (GENERAL) $33.12 020712A NATURAL GAS E 100 - 45200 -380 Utility & Services (GENERAL) $205.41 020712A NATURAL GAS E 100- 41941 -380 Utility & Services (GENERAL) $31.28 032812 NATURAL GAS E 100 - 45200 -380 Utility & Services (GENERAL) $59.00 032812 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $328.81 .. Paid Chk# 019599 _..,,.:_._,.... W: w„ Y._.:._Y...:..,..._.__......_,..._ 4/26/2012 CINTAS -470 ..... , ........ _. ............. ......... . ................ . .... ... ..... . .... ........... ............... _....... . ........... ._...,, -.,.. „- ....,... .... E 100 - 42100 -223 Building Repair Supplies $26.72 470806380 Scraper Mat E 100 - 41941 -210 Operating Supplies (GENERAL) $34.49 470806381 City Hall Scraper Mat E 100- 43100 -210 Operating Supplies (GENERAL) $31.74 470806382 PW Towels E 1.00 -43100 -417 Uniforms $91.59 470806383 PW Uniforms Total CINTAS - 470 $184.54 Paid Chk# 019600 ..., :_ .,:W_» , -. _.... 4/26/2012 COMCAST- INTERNET x, . _._._.._. -. _._.._.. .. ... ................... —..._ ...--.....-_ ................ ....... .......... _ ............. ..,............. _..... ......._......._.... E 100 - 42100 -321 Telephone $63.45 040512 INTERNET E 100 -41941 -321 Telephone $63.45 040512 CITY HALL INTERNET Total COMCAST - INTERNET $126.90 Paid Chk# 019601 4%26/2012 0% PRODUCTION SERVICES E 100-41941-400 Repairs & Maint Cant (GENERAL $812.25 215445 LAWN MAINTENANCE Total CROP PRODUCTION SERVICES $812.25 Paid Chk# 019602 4/26/2012 FEHN COMPANIES E 100.43100 -232 Gravel $991.21 25808 1 112” RIVER ROCK Total FEHN COMPANIES $991.21 Paid Chk# 019603 ......... 4/26/2012 FERGUSON ENTERPRISES INC ...... ....................................... ...... ...... .... .......... ......... :....._....._ ... ........._ ...:...........:............... E 100- 41941 -400 Repairs & Maint Cont (GENERAL $348.11 2422746 PLUMBING SUPPLIES Total FERGUSON ENTERPRISES INC $348.11 Paid Chk# o19 604 4/2612012 FORMS & SYSTEMS MN E100-42100-200 Office Supplies (GENERAL) $66.50 ... .... ......_._ _._._........._ 126542 CITATION ENVELOPES Total FORMS & SYSTEMS MN ... $66.50 Paid Chk# 019605 ,_..:. ,.:....:,..,,. ,. »..:..,.:.,:.:ri:-.k,,,,.n..., ..._..., "C- H-.,- .w:.:.._._. 4/26/2012 HENN CTY INFO TECH ,......., w,._ � .......:. ... .......................: ...::::._:....._....- ...:...... _._ , ...,..... CITY OFCORCORAN 04119n22:16 pm Page 2 *Check Detail Reg'ster@ April 2012 IPMENT e41a-4n 00�580 Other Equipment Check Amt Invoice Comment BOBCAT Total LAwoEQW|pMswT $28,817.78 ���----- wg E 100-43100-210 Operating Supplies (GENERAL) $112.00 120338097 RADIO ADMIN FEE ..... ... - ............. .... .... Total HENN CTY INFO TECH $112.00 $2.940.83 22471 Pa��hx� O1gs�s ' w2��01�' A�Nm- -----------------. *2*1.42 �'' -' -'' -'--'-----`--'---'---'--- s1nn~u1no-3o1 Prisoner $854.00 ------- 100004870 *aC0 CORRECTIONS rDAYS 10/11 FINAL AUDIT Total HsmmsP|m COUNTY Am $854.00 $501.01 22471 10/11 FINAL AUDIT —*uwrsR-]&k---^-'--'-'-^--'--------.---.-----.-.--.------------ Workers Comp Insurance $9.e6 ....... ............. ... .................. .... .......... ........ ---.......... s1o0-u1no9 Dependent Care PSxWithhold $1.6*1.00 EXPRs|Mm DAYCARE F8*ns|MB s1VO-*21uo'1on Employer Paid rOA $258.66 cxpeE|MS EMPLOYER PAID ra*nE/MB Total HUNTER, JOSH *1.909.66 PaidOhk# 01A�� ���oV1� KU�Td����m�[�,|��.----------------------------- -----'-----------------------. s100-421o0-220 Repai//Mu|ntoupply (GENERAL) $139.35 461095 SQUAD REPAIR-RADAR UNIT Total wuSroM SIGNALS, INC. $13e.35 * 1�7 � ��w�F��no---------------------------------- ....... ---------'---------- -'---------- Gono-2nu*u Savoie Fields $*r.ao 20630 PLANNING oaou'uuuan MTp West Acres 1o'OOo $345.00 uoeor pLamm|mo e1o041y1o'uoo Professional 8n,n(osweRxL) *28.75 20637 xPxTmOoE*GPRESERVE Geoo'unn4u �a�u���=�~'.-,=Mu,y/6W4�-S ��� *000.so 20637 Pu\mw/mG s1V0-4191o'uoo Professional Smm(Gsmen44 $57.50 20e37 cxCpaTmooeAGPRESERVE e1uo'41o1u-uou Professional amo(oswsRAL) u345.00 20637 osMPaeYxoPRESERVE s1Vu-4181n-000 Professional Smo(G2wsmvL) $2,:73.79_ 20637 GENERAL PLANNING Total L4mopqnM *3.840.04 IPMENT e41a-4n 00�580 Other Equipment $28817.78 70*63 BOBCAT Total LAwoEQW|pMswT $28,817.78 ���----- _ ..... ... - ............. .... .... s1004n1uu-3o4 Worker Comp Insurance $2.940.83 22471 10n1 FINAL AUDIT s1on'41400'oo^ Worker u Comp Insurance *2*1.42 22*71 10/11 pimAL AUDIT E1OD42l0O'V64 Worker s Comp Insurance $4.743.94 22471 10/11 FINAL AUDIT E1oo4auou'oo* vxo,xn,s Comp Insurance $501.01 22471 10/11 FINAL AUDIT E 100-41100'364 Workers Comp Insurance $9.e6 22471 10/11 FINAL AUDIT E1VO'41nno'oe* Workers Comp, Insurance $177.94 22471 10/11 p|m*LAUo|r Total LMCIT SR 991; Of) id Chk# 019612 4126/2012 LOFFLER 1- 100w1951-207 Computer Supplies $150.00 1385267 MONTHLY SERVER MAINTENANCE s1no-419s1-20, Computer Supplies *345.00 Cvv16787 SCAN To EXTERNAL EMAIL Total uoFFLER ---------- )�lid- '�6�����5T�--�������`---���Tko b�rl'k&&fbW��������--� - - ''''' ' -� ' - ----.-- ........ ... ..... ................. .... .............. -. E 10042400'300 Professional onm(GEmsR^L) $269.57 041012 MARCH 2012 otal METRO WEST INSPECTION SERVICES *26*.57 Paid Chk# 019614 4/26/2012 MIDWEST LAYSCAPES INC CITY OF CORCORAN 04/19/122:16 PM Page 3 *Check Detail Register@ April 2012 .................. ... ... . ............. ........ .............. ..... ...... ........... .... ............ . Paid Chk# 019618 4/26/2012 OFFICE DEPOT E 10042100-200 Office Supplies (GENERAL) $33.85 604989260001 SUPPLIES Total OFFICE DEPOT $33.85 Paid . . . . ..... ....... . ... . ... . ................ . ...... .. .. . ..... .... . ........ Chk# 019619 4/2612012 OLSON, JESSE E 100-42100-208 Training and Instruction Check Amt Invoice Comment RISK MANAGEMENT Total OLSON, JESSE $65.00 E 100-45200-221 Maintenance Projects $5,629.66 4969 SOFT STEP & WOOD FIBER Total MIDWEST PLAYSCAPES INC $5.629.66 EIOO-45200-210 Operating Supplies (GENERAL) . $2,000.00 MINNESOTA SHERIFFSX 96' ZAMBONI E 100-42100-208 Training and Instruction $140.00 001130 OFFICER TRAINING X2 •otal MINNESOTA SHERIFFS ASSOCATION $140.00 ... . ............ . .. ................ . .. _6 ................................. ......................................... .... . .... ...... ........... E 100-43100-210 Paid -Chk# -6-1'96i' AUTO PARTS CORCORAN 7 E 100-43100-220 Repair/Maint Supply (GENERAL) $6.29 830438 HEADLAMP E 100-43100-220 Repair/Maint Supply (GENERAL) $15-97 835034 OIL FILTER E 10042100-220 Repair/Maint Supply (GENERAL) $5.65 I..,...-...-. - - ------ 839077 ---- - ADHESIVE WINDOW MOUNT CAMERA Total NAPA AUTO PARTS - CORCORAN $27,91 033112 EMPLOYMENT ADVERTISING Paid Paid Chk# 019617 4/26/2012 NORTHLANDSECURITIES INC -. . . . . . ..................... ......... . . ..................................... .... . .. .... ........................ .................................... . ... ........ E 401-41900-300 Professional Srvs (GENERAL) $1,360-00 2.902 FINANCIAL PLANNING-SWUP Total NORTHLAND SECURITIES INC $1,360.00 1366516 EMPLOYMENT ADVERTISING .................. ... ... . ............. ........ .............. ..... ...... ........... .... ............ . Paid Chk# 019618 4/26/2012 OFFICE DEPOT E 10042100-200 Office Supplies (GENERAL) $33.85 604989260001 SUPPLIES Total OFFICE DEPOT $33.85 Paid . . . . ..... ....... . ... . ... . ................ . ...... .. .. . ..... .... . ........ Chk# 019619 4/2612012 OLSON, JESSE E 100-42100-208 Training and Instruction $66.00 EXP REIMS RISK MANAGEMENT Total OLSON, JESSE $65.00 Paid Chk# 019620 4/26/2012 PLYMOUTH, CITY OF EIOO-45200-210 Operating Supplies (GENERAL) . $2,000.00 2012-07 ZAMBONI Total PLYMOUTH, CITY OF . ......... . ..... $2,000.00 Paid Chk# 019621 4/26/2012 .. . .... . .... .......................... ­ . . ........... ............ ........ ST MICHAEL SPINAL REHAB CENTER ... . ............ . .. ................ . .. _6 ................................. ......................................... .... . .... ...... ........... E 100-43100-210 Operating Supplies (GENERAL) $85-00 040512 PRE EMPLOYMENT E 100-43100-210 Operating Supplies (GENERAL) $50.00 040512 YEARLY RANDOM FEE rota! ST MICHAEL SPINAL REHAB CENTER $135.00 Paid Chk# 019622 ' ' —.%% 1--.1 4126/2012 STAR f N E -%".-.%-.-: .. ..... ................... ; ...... .............. . I .. ....... .... ..... ....... . .......... . EIOO-41941-210 Operating Supplies (GENERAL) $494.00 033112 EMPLOYMENT ADVERTISING Total STAR TRIBUNE $494.00 F" Ai W61R& 7 .. ..... . .... SUN PRESS NE�SP40ERS . . .... ..... ..... . ... ....... ........I._........._........... .. ........ ... ........ .............. ............... . ...... E100-41941-210 Operating Supplies (GENERAL) $44.37 1366516 EMPLOYMENT ADVERTISING E 10041941-210 Operating Supplies (GENERAL) $93.98 1367463 EMPLOYMENT ADVERTISING E 100-41941-352 General Notices and Pub Info $54.86 1370820 LOCAL BOARD OF APPEAL Total SUN PRESS & NEWSPAPERS $193.21 Paid Chk# 019624 4/26/2012 VONCO II, LLC E 100-45200-221 Maintenance Projects $75.24 16201 DEBRIS Total VONCO 11, LLC $75,24 -dT 6�9- ESTSIDE WHOLESAL'E`TI'RE . ...... . .... ............... . ..... ... . ......... . ....... ...' ..... . ..... . ............ . ......... ... . . .. ...... ...... CITY OF CORCORAN 04/19/12 2:16 PM Page 4 *Check Detail Register© April 2012 Paid Chk# 019626'� 4/26/2012 WRIGHT WENNEPIN ELECTRICYY E 100- 45200 -380 Utility & Services (GENERAL) Check Amt Invoice Comment E 100 -45200 -380 Utility & Services (GENERAL) $10.64 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $18.00 679236 TIRE REPAIR #556 E 100 - 43100.210 Operating Supplies (GENERAL) $27.27 679240 TIRE REPAIR E 100 - 43100 -210 Operating Supplies (GENERAL) $39.18 679294 TIRE REPAIR Total WESTSIDE WHOLESALE TIRE $84.45 $21.43 Paid Chk# 019626'� 4/26/2012 WRIGHT WENNEPIN ELECTRICYY E 100- 45200 -380 Utility & Services (GENERAL) $12.69 75TH AVE & HWY 116 E 100 -45200 -380 Utility & Services (GENERAL) $10.64 8200 COUNTY RD 116 E 100 -43100 -380 Utility & Services (GENERAL) $312.32 PUBLIC WORKS E 100 -43100 -381 Street/Signal Lights $12.69 Co Rd 10 & Maple Hill: 7300 E 100 -43100 -381 Street/Signal Lights $21.43 Co Rd 10 & 50: 7700 E 100-43100-381 Street/Signal Lights $21.43 Co Rd 10 & Stanchion: 7600 E 100 -43100 -381 Street/Signal Lights $21.43 Co Rd 10 & St Thomas: 7500 E 100- 43100 -381 Street /Signal Lights $21.43 Co Rd 10 & Treptaus: 7400 E 100 - 42100 -380 Utility & Services (GENERAL) $0.00 6510 CTY RD 116 /SIREN 150 -1680 E 100 -41941 -380 Utility & Services (GENERAL) $840.84 8200 COUNTY RD 116 E 100- 41941 -380 Utility & Services (GENERAL) $19.92 SCHOOL PROPERTY E 10042100 -380 Utility & Services (GENERAL) $9.85 SIREN MAPLE HILL E 100 -45200 -380 Utility & Services (GENERAL) $73.95 BALL PARK E 100 -43100 -381 Street/Signal Lights $36.86 CTY RD 10 /CTY RD 116 SIGNAL E 100.42100 -380 Utility & Services (GENERAL) $9.85 CIVIL DEFENSE SIREN Total WRIGHT HENNEPIN ELECTRIC $1,425.33 ....._...:,..::w._,. - -:.:.._.:.. ,.:_.:.._:..,:..,:..:.:>..,:. ..::........::„:,,._..,,..:.. ww.......,_,...:_...:..._.,_.._.._......_........,...:._.,...._.... .....,._.........._..-.:....... Paid Chk# 019fi27 4!26!2012 XCEL ENERGY E 100 -43100 -381 Street/Signal Lights $25.34 040212 Street Lighting Total XCEL ENERGY $25,34 Paid Chk# 019628 4!26/2012 ZEP SALES & SERVICE E100-41941-210 Operating Supplies (GENERAL) $407.34 57445571 SUPPLIES - .. ........ - — Total ZEP SALES & SERVICE $407,34 10100 Farmers State Bank $65,565.69 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $32,926.93 204 FIREARMS SAFETY $425.98 401 TAX INCREMENT FINANCING $2,360.00 416 CAPITAL - EQUIPMENT CERTS $28,817.78 500 ESCROW HOLDING FUND $1,035.00 $65,565.69 City of Corcoran Consultant Summary 4/26/2012 Name Invoice Date Check # Amount Due Landform Metro West Inspection 04/05/12 04/10/12 19609 19613 3,840.04 269.57 Northland Securities 04/10/12 19617 1,360.00 Total 5,469.61 HACity Hall Information\CITY GOVERNMENTICouncil, Commissions & Committees\Council Information\Council Claims12012 Claims.xis City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N ED Frc.,iri 5iq-1 to Finish Suitt,. 513 .�,Ainnwapolis, PON 55,40 F 0 R M 612 2.157. 90'70, No. 20630 04/05/2012 Professional Services Employee Hours Rate Amount Lindahl, Kendra S .50 115.00 $57.50 Total Professional Services for 30 $57.50 Total Charges for 30 $57.50 Invoice Amount $57.50 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Bill Review Report - Landform Professional Services, LLC As of Saturday, March 31, 2012 Project COR09007.019 Savoie Fields Client City of Corcoran 8200 County Road 118 Corcoran MN, 55340 Billing Description Unbilled Detail COR09007.019 -30 Review Application Lindahl, Kendra S close out letter P.O. # Prin. Lazan, Darren B P.M. Undahl, Kendra S Rate Schedule 2012 Corcoran City Rates Hate Hrs /Units Rate Markup Hold Charge 0.00 57.50 Labor Principal 3122/2012 0.50 115,00 0.00 57.50 Total Labor 0.50 0.00 57.50 4/5/2012 9:52:43 AM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 LA,N1 D FORM k v .0i 6 2,52-60, 1) 04105/2012 Reimbursable Reirnbursables Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 109 .56 187,00 1.00 $103.79 Total Reimbursable for $103.79 Total Charges for $103.79 'ac:aiiiow c:kv,'fild1:'Z.-. A62.— Hope'Mini'stridi5'.0e.mete.r'.y.:E CUP !, &;-V Professional Services Employee Lindahl, Kendra S Total Professional Services for .002 Hours Rate Amount 5.50 115.00 $632.50 $632.50 Total Charges for .002 $632.50 .003:.:.. 4.. (city G 2 Professional Services Employee Lindahl, Kendra S Total Professional Services for .003 Hours Rate Amount 3.00 115.00 $345.00 $345.00 Total Charges for .003 $345.00 004 Dan 1'tnocfe Ag Preserve esicinuffid '-&E it' 0'.1 �'Vo 0 ci " 61 Professional Services Employee Hours Rate Amount Employee Hours Rate Amount Lindahl, Kendra S .25 115.00 $28.75 Total Professional Services for .005 $28.75 Total Charges for .005 $28.75 Professional Services Employee Lindahl, Kendra S Total. Professional Services for .006 Hours Rate Amount 3.00 1.15.00 $345.00 $345.00 Total Charges for .006 $345.00 . 90 City �usrness Professional Services Employee Lindahl, Kendra S Total Professional Services for 90 Hours Rate Amount 18.00 115.00 $2,070.00 $2,070.00 Total Charges for 90 $2,070.00 x MT City; Bill Review Report - Landform Professional Services, LLC As of Saturday, March 31, 2012 Project COR12010.GEN Corcoran Planning Services:General Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description Unbiiled Detail Date COR12010.GEN- .002 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal 3/23/2012 call from Pastor Brian about follow issues on approval Total Labor COR12010.GEN- .002 -90 Reports /Presentation prep for council Total Labor COR12010.GEN- .003 -90 Reports /Presentation Labor Lindahl, Kendra S Principal 3/14/2012 Dempsey staff report Lindahl, Kendra S Principal 3/22/2012 powerpoint and prep for council meeting Lindahl, Kendra S Principal 3128/2012 finalize documents for tiling P.O. # Prin. Lazan, barren B P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Hrs /Units Rate Markup 0.25 115.00 0.25 1.00 115.00 1.00 115.00 2.00 115.00 0.25 115.00 1.00 115.00 5.25 2.00 115.00 0.50 115.00 0.50 115.00 Hold Labor 0.00 Lindahl, Kendra S Principal 3/1/2012 powerpoint and prep for PC meeting 0.00 Lindahl, Kendra S Principal 3/12/2012 staff report 115.00 0.00 Lindahl, Kendra S Principal 3/1312012 staff report and resolutions 28.75 0.00 Lindahl, Kendra S Principal 3/21/2012 talk to vince and paster brian about tomorrow's meeting Lindahl, Kendra S Principal 3/22/2012 prep for council Total Labor COR12010.GEN- .003 -90 Reports /Presentation Labor Lindahl, Kendra S Principal 3/14/2012 Dempsey staff report Lindahl, Kendra S Principal 3/22/2012 powerpoint and prep for council meeting Lindahl, Kendra S Principal 3128/2012 finalize documents for tiling P.O. # Prin. Lazan, barren B P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Hrs /Units Rate Markup 0.25 115.00 0.25 1.00 115.00 1.00 115.00 2.00 115.00 0.25 115.00 1.00 115.00 5.25 2.00 115.00 0.50 115.00 0.50 115.00 Hold Charge 0.00 28.75 0.00 28.75 0.00 28.75 0.00 603.75 0.00 115.00 0.00 115.00 0.00 230.00 0.00 28.75 0.00 115.00 0.00 603.75 0.00 345.00 0.00 230.00 0.00 57.50 0.00 57.50 Total Labor 3.00 0.00 345.00 COR12010.GEN- .004 -30 Review Application 0.00 57.50 Labor Lindahl, Kendra S Principal 3/20/2012 0.25 115.00 0.00 28.75 4/5/2012 11:32:51 AM 1 of 3 Bill Review Report - Landform Professional Services, LLC As of Saturday, March 31, 2012 draft complete letter Lindahl, Kendra S Principal 3/26/2012 0.25 115.00 call from cindi about process and change to ag preserve schedule per statutes Total Labor 0.50 COR12010.GEN- .005 -30 Review Application Labor Lindahl, Kendra S Principal 3/20/2012 0.25 115.00 draft complete letter Total Labor 07 COR12010.GEN- .006 -30 Review Application Labor 28.75 Labor Lindahl, Kendra S Principal 3/1912012 0.25 115.00 review fees for completeness ag building questions at 21400 CR 50 1sign questions from Tanya about Lano site /questions about 6310 Rolling Hills Lindahl, Kendra S Principal 3/7/2012 2.50 Lindahl, Kendra S Principal 3/20/2012 1.50 115.00 review application materials and draft incomplete letter questions from tanya on misc. issues/Lano sign permit questions 0.00 172.50 Lindahl, Kendra S Principal 3/22/2012 1.00 115.00 review additional submittal info /draft complete letter Lindahl, Kendra S Principal 3/13/2012 2.00 Lindahl, Kendra S Principal 3/27/2012 0.25 115.00 draft public hearing notice 2.00 115.00 office hours -- coordinate with dan and Tanya Total Labor 3.00 1.00 COR1 2010. GEN-90 City Business 28.75 Labor 0.00 57.50 Lindahl, Kendra S Principal 3/1/2012 1.00 115.00 ag building questions at 21400 CR 50 1sign questions from Tanya about Lano site /questions about 6310 Rolling Hills Lindahl, Kendra S Principal 3/7/2012 2.50 115.00 office hours - coordination with Tanya on code issues, questions from Gail Masterson about Schmid Hidden Acres Lindahl, Kendra S Principal 3/9/2012 0.50 115.00 questions from tanya on misc. issues/Lano sign permit questions 0.00 172.50 Lindahl, Kendra S Principal 3/12/2012 1.00 115.00 DRC agenda/sign permit questions from Tanya Lindahl, Kendra S Principal 3/13/2012 2.00 115.00 ordinance priorities report/planning status report for council meeting Lindahl, Kendra S Principal 3/14/2012 2.00 115.00 office hours -- coordinate with dan and Tanya Lindahl, Kendra S Principal 3/1912012 1.00 115.00 call from Rick Dennison about 6810 Horseshoe%bert questions about 20604 CR10122201 homestead pole barn questions/appraiser questions about 1 -1 property at Rolling Hills Lindahl, Kendra S Principal 3/20/2012 1.00 115.00 DRC agenda, question about horses, question about pole barns Lindahl, Kendra S Principal 3/21/2012 3.00 115.00 office hours Lindahl, Kendra S Principal 3/22/2012 0.25 115.00 call from Ben Heitke about accessory building /call from Cheryl Hawes about Ag preserve 0.00 28.75 0.00 57.50 0.00 28.75 0.00 28.75 0.00 28.75 0.00 345.00 0.00 28.75 0.00 172.50 0.00 115.00 0.00 28.75 0.00 345.00 0.00 2,070.00 0.00 115.00 0.00 287.50 0.00 57.50 0.00 115.00 0.00 230.00 0.00 230.00 0.00 115.00 0.00 115.00 0.00 345.00 0.00 28.75 4/5/2012 11:32:51 AM 2 of 3 Bill Review Report - Landform Professional Services, LLC As of Saturday, March 31, 2012 Lindahl, Kendra S Principal 3123/2012 0.25 115.00 0.00 28.75 call from David Locke about green acres/call from Jeff about dev. rights on trail haven Lindahl, Kendra S Principal 3/26/2012 0.50 115.00 0.00 57.50 call about new driveway at Lees Moonlit Acres on CR 50, call about accessory buildings on 6225 butterworth, call from assessor about Clemens property Lindahl, Kendra S Principal 3/27/2012 0.50 115.00 0.00 57.50 DRC agenda Lindahl, Kendra S Principal 3/28/2012 2.50 115.00 0.00 287.50 city office hours - -old project close out, counter call, misc. Total Labor 18.00 0.00 2,070.00 COR12010.GEN -99 City Expenses 0.00 103.79 Other Direct Charges Exp Code; Reimb Project Mileage 187,00 0,00 103:79 Lindahl, Kendra S 311/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 3/7/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 3/14/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 3/21/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 3/22/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 3/28/2012 17.00 0.56 1.00 0.00 9.44 Total Other Direct Charges 187.00 0.00 103.79 COR12010.GEN -MTG City Meeting 0.00 200.00 Labor Lindahl, Kendra S Principal 3/1/2012 1.00 100.00 0.00 100.00 PC meeting Lindahl, Kendra S Principal 3/22/2012 1.00 100.00 0.00 100.00 council meeting Total Labor 2.00 0.00 200.00 4/5/2012 11:32:51 AM 3 of 3 TERMS: PLEASE DETACH AND RETURN WITH YOUR REMITTANCE $ DATE CHARGES AND CREDITS BALANCE FORWARD C� 1 9531 Fox Valley BALANCE RE WR 71 i '1 1 1 8175 Trail Haven I I 23240 CR 50 x 2 21025 CR 117 INVOICE TOTAL: 240172 METRO WEST INSPECTION SERVICES, INC. 269 57 m 4 YOUThanK PAY LAST AMOUNT IN THIS COLUMN NORTHLAND SECURITIES INC NORTHLAND S E C U R I T I E S 45 SOUTH 7TH STREET SUITE 2000 0' MINNEAPOLIS, MN 55402 USA Voice: 612-851-4915 Fax: 612-851 -5951 Sold To: CITY OF CORCORAN DAN DONAHUE, ADMINISTRATOR CITY HALL -8200 CO. ROAD 116 CORCORAN, MN 55340 -2100 Invoice Invoice Number: 2902 Invoice Date: 4/10/12 Page: 1 Customer PO Payment Terms Sales Rep ID Due Date UTILITY SYSTEM FP Net 30 Days 5/10/12 Description Amount Services provided related to Utility System Financial Planning for March 2012. 11360.00 Please see attached detail. I f 4 f i Subtotal 1,360-00 Sales Tax Total Invoice A3nount 1, 360.00 Check No: Payment Received TOTAL 1"360-00 Northland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, hiN 55402 TAI! I�,e 1 -800- 851 -2920 n,iain 612- 851 -5900 Fax 612 -851 -5987 www.nordilandsecurities.com Member FINKA and SIPC 0 NORTHLAND STRATEGIES S:p:ecietl Proj.e.e,ts a..ro.v.p INVOICE SUPPLEMENT Client: City of Corcoran Project: Utility System Financial Planning Contact: Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: March 2012 Services Performed • Attended meeting with downtown business owners • Discussed options with Kennedy & Graven • Reviewed options on use of excess TIF • Met with City staff on TIF and SSD Staff Time Position Hours Rate Billable Senior Professional 8.50 160 $1,360.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 8.50 $1,360.00 Expenses Mileage $0.00 Printing $0.00 Other $0.00 Total Expenses $0.00 Totai 'fins Perroc� '��'���� Project Summary Total Budget $ 7,140.00 Billed This Period ($1,360.00) Billed Previous ($5,240.00) Budget Remaining $ 540.00 Northland Securities, Inc. Page 2 of 2