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2012-03-22 - Council Agenda
Agenda Corcoran City Council March 22, 2012 - 7:00 PM 1. Call to Order 1 Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations-All Fire Departments' Annual Report 6. Planning Business 1 Landform a. Hope Ministries CUP for Cemetery at 19951 Oswald Road (City File 12 -002)* i. Hope Ministries Public Hearing for Easement Vacation b. Dempsey AG Preserve (City File 12 -003)* 7. Engineering 1 Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 03/08/12 Council Meeting* b. Approval of Hennepin Youth Sports Equipment Grant* c. Approval of Hamel Rodeo Temp Alcohol Permit — Resolution 2012 -14* d. Awarding 2012 Asphalt Maintenance Contract — Resolution 2012 -15* e. Awarding 2012 Seal Coating Contract — Resolution 2012 -16* f. Approve purchase of 2012 Bobcat Track Loader* 10. Staff Reports/ Memos /Commissions a. Planning Commission Draft Minutes of 03/01/12* b. Planning Update* c. Ordinance Priorities* d. Council Liaison Report e. Hwy 55 Update 11. Unfinished Business a. Sewer and Water Project b. PW Facility c. 2012 CIP* 12. New Business a. 2012 Tennis Court Rental* b. 2012 Dust Control Program c. Awarding 2012/2013 Magnesium Chloride Contract— Resolution 2012 -17* 13. Claims as Presented* a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. Consider purchase of Roehlke property for a Public Works Facility 16. Review of Upcoming Council Meeting Agenda 17. Adjournment Agenda Corcoran City Council March 22, 2012 - 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Agenda Memo -March 22, 2012 To: Mayor and City Council From: Dan Donahue, City Administrator Regarding: Administrator Notes to Council Meeting Agenda 4) Open Forum 5) Presentations -The Fire Departments will make a brief presentation on activities in 2011. All four departments have submitted their reports and are in the packet. 6) Planning Business a) Hope Ministries CUP for Cemetery at 19951 Oswald Road (City File 12- 002) See report by Planner i) Hope Ministries Public Hearing for Easement Vacation b) Dempsey AG Preserve (City File 12 -003) See report by planner 7) Engineering -None 8) Public Hearing -None 9) Consent Agenda a) Council Draft Minutes of March 8, 2012 Council Meeting b) Hennepin Youth Sports Equipment Grant - In your packet is the agreement for the grant. This must be approved before any grant funds can be released to the city. The P & T Commission will be talking at there meeting on March 20th how this program will be implemented. Council Liaison Milbrandt or I can update the council at the meeting. c) Approval of Hamel Rodeo Temp Alcohol Permit - Resolution 2012 -14 - Routine as in past years. Page 1 Agenda Memo -Marsh 22, 2012 d) Awarding 2012 Asphalt Maintenance Contract - Resolution 2012 -15 - This year's street related bids for asphalt, seal coating and dust control were opened this week. See the individual resolutions for this year's costs. For the Asphalt, the cost increase over 2011 is $7.64 /ton for pick up at plant and $5.55 /ton is delivered and placed on the street. e) Awarding 2012 Seal Coating Contract - Resolution 2012 -16 - This year's costs are in the resolution. Changes in costs over 2011 are: Aggregate is $2 to 9 /ton cheaper but bituminous materials are up $0.49 /gallon f) Authorize purchase of Skid Loader. This is in the 2012 -2016 CIP and reviewed by the council at the March 8th council meeting at which time the council said to proceed to purchase. 10) Staff Reports. a) Planning Commission Draft Minutes of March 1, 2012 b) Planning Update. See report from planner c) Ordinance Priorities. See report by planner d) Council Liaison Report- Milbrandt e) Hwy 55. There is a meeting with the state on March 20. Staff will give a verbal update on activities. 11) Unfinished Business. a) Sewer and Water Project Update. Verbal update. Staff intends to report back to the council at the April 12th meeting on progress with the downtown sewer construction option including the financial options. Staff is getting back the responses to our efforts to obtain easements. There is some push back from property owners to the city's initial offer. Staff will be checking in with the city attorney next week about next steps. The engineer and I will advise the council and we may ask the council Page 2 Agenda Memo -Marsh 22, 2012 to give direction on the extent of negotiating the purchase of these easements. b) PW Facility. Verbal update. The Phase 1 RFP went out to prospective bidders on Friday, March 16t ". I know the city attorney and the Roehlke's attorney are talking and negotiating. There may be a request for a closed meeting but I won't know until next week. If the city attorney has the information requested by the city council at the last meeting, I will send out next week marked Confidential. c) Draft CIP 2012 -2016. The council wanted additional information on the Mini Excavator and on the Client Computer Workstations. There are reports in the packet on these two items. Regarding the mini excavator that is not in the report, in the past PW has "borrowed" similar machines from neighboring cities, local businesses, and venders. To date we have not paid for the use of the machines other than repairs, maintenance, and fuel. The PW Superintendent believes strongly (and I agree with him) that this arrangement cannot continue due to wearing out our welcome; and the increased demand for fixing accumulating problems and old problems that just were not addressed in the past. 12) New Business a) Tennis Court Rental. The Agre's who have provided youth tennis lessons for the last two years are asking again to rent the tennis courts for lessons. The program remains identical to the last two years. I recommend approval as there does not seem to be any problems with this arrangement. b) Dust Control Program for 2012, Call for Public Hearing. City Engineer Vince Vandertop will be at the meeting to assist in the discussion about Page 3 Agenda Memo -March 22, 2012 this year's program. I believe the main issue is the extent of the city participation, establishing the policy for the future, and the bigger picture of a street improvement policy. c) Awarding 2012/2013 Magnesium Chloride Contract - Resolution 2012 -17 This was also bid out this year. The cost is $.75 /gal for 2012 and $.79 /gal in 2013. For 2012, the cost has increased $.07 /gal which translates into about a $5,500 total cost increase. We have only one bidder for this commodity (and as I understand, only one distributor) so we are at the mercy of the bidder. We may want to discuss this issue at the meeting. I will look into locating other sources this week. 13) Claims. 14) Unscheduled and Other Items 15) Closed Council Meeting. Possible negotiations continuing on Roehlke property purchase. 16) Upcoming Council Meetings Council Calendar Planning Commission P& T Commission 2/2/12 No Mtng 3/1/12 4/5/12 5/3/12 6/7/12 7/5/12 Asleson Asleson Milbrandt Guenthner Cossette Gmach 2/21/12 3/20/1 2 4/17/12 5/15/12 6/19/12 7/17/12 Asleson Milbrandt Guenthner Cossette Gmach Asleson Page 4 P, 1 T t r r_ 2011 Annual Repo Hamel Volunteer Fire Department H. Brandon Guest, Chief Mission The Hamel Volunteer Fire Department is an Independent Not for Profit Public Safety Agency Dedicated to the Preservation of Life and Property in the Cities of Corcoran and Medina mmli6 -2012 Hamel Volunteer Fire Department L Services The Hamel Volunteer Fire Department Provides the Following Services Fire Suppression Emergency Medical Services Hazardous Materials Response Auto Extrication and Technical Rescue Fire Prevention and Education Plan Review and Consulting Administrative Support SON;; -2012 Hamel Volunteer Fire Department Membership Current Membership Statistics 25 Members 345 Years Total Experience 14 Years Average Experience Training Standards �a Firefighter I or II Certified First Responder or EMT Certified�� -� HazMat Operations Certified -2012 Hamel Volunteer Fire Department Current Officers • Chief- Brandon Guest (35) • Assistant Chief- Tom Gregor (27) • Division Chief- Rowdy Dorweiler (12) • Captains Kenny Williams (24) • Lieutenants J.T. Casari (15) Sonny Neumann (38) Jeff Ruchti (30) Neil Wolfe (23) 204 Years Total Experience 25.5 Years Average Experience Years of Experience in Parenthesis 15 -Marc -2012 Hamel Volunteer Fire Department - - 40—�- % 15 -Ma Ken Williams Treasurer (2012) Elected Officers Tom Manning Secretary (2014) H. Brandon Guest Chief (2014) Tom Gregor Assistant Chief (2013) Neil Wolfe Trustee (2012) Brookstyn Wallace Trustee (2014) Rowdy Dorweiler Trustee (2013) -- -2012 Hamel Volunteer Fire Department 6� I Lieutenant Operations J.T. Casari Operations Officers Ken Williams Captain Operations Lieutenant Operations J. Ruchti Lieutenant Operations N. Wolfe Brandon Guest Chief (2014) Tom Gregor Assistant Chief Rowdy Dorweiler Division Chief Maintenance Committee Theis /Gregor Sonny Neumann Lieutenant Apparatus Administration Division Rowdy Dorweile Communications Equipment Ryan Davidson Firefighter Health and Safety - _ 5 � � 1 kir Hamel Volunteer Fire Department ,--6 Training Division Tom Gregor i 7� Member Organizations The Hamel Volunteer Fire Department Participates in these Organizations: North Suburban Mutual Aid Assn Lake Region Mutual Aid Assn Hennepin County Chiefs Assn MN State Fire Chiefs Assn MN State Fire Department Assn NW Chiefs 15 -Marc. -2012 Hamel Volunteer Fire Department f � k .w 8� Facilities and Equipment Current Facilities and Apparatus Include: ST1- 92 Hamel Road Station Built 1964, Remodeled /Expanded 1986 E11- 2006 Spartan Engine E12- 1985 Ford L9000 Engine* Refurbished 2006 T11- T12- G11- U11- 2007 Pierce Contender Tanker 1980 Ford L8000 Tanker 2008 Ford F350 Grass Rig 1988 Ford L7000 Rescue /Utility * Owned by City of Medina Alm 15- March -2012 Hamel Volunteer Fire Department 2011 Activity Summary Call Type Corcoran I Medina Green field Long Lake Loretto Maple Grove Maple Plain Plymouth Total Fire 7 8 1 1 2 1 1 4 25 Ove rp re ssu re 2 2 Rescue /EMS 31 42 1 6 1 81 Hazardous Condition 1 3 1 5 Service Calls 1 14 3 18 Good Intent 2 1 1 1 5 False Alarm 10 39 49 Weather 01 0 Unclassified 1 1 Tota 1 54 108 1 3 12 2 1 51 186 alp- _ 5 15- March -2012 Hamel Volunteer Fire Department f 15 -Ma f 5 Year Activity Summary by Type Type 12007120081200912010120111 Fire 25 26 30 22 25 Overpressure 2 2 Rescue /EMS 62 84 80 81 81 Hazardous 24 16 17 7 5 Service Call 4 7 5 19 17 Good Intent 4 16 15 10 6 False Alarm 62 72 55 59 49 Severe Weather 3 2 1 1 Unclassified Total Calls 186 223 202 199 186 12 Hamel Volunteer Fire Department ti 11 - -- 15 -Ma f 5 Year Call Summary by Type [ %l Type 2007 2008 2009 2010 2011 Fire 13.44% 11.66% 14.85% 11.06% 13.44% Overpressure 1.08% 0.00% 0.00% 0.00% 1.08% Rescue /EMS 33.33% 37.67% 39.60% 40.70% 43.55% Hazardous 12.90% 7.17% 8.42% 3.52% 2.69% Service Call 2.15% 3.14% 2.48% 9.55% 9.14% Good Intent 2.15% 7.17% 7.43% 5.03% 3.23% False Alarm 33.33% 32.29% 27.23% 29.65% 26.34% Severe Weather 1.61% 0.90%1 0.00% 0.50%1 0.00% Unclassified 0.00% 0.00% 0.00% 0.00% 0.54% Total Calls 100.00%1 100.00% 100.00% 100.00% 100.00% -2012 Hamel Volunteer Fire Department L Service Level Measures Response Time bv District 15- March -2012 Hamel Volunteer Fire Department f Average 80% 90% Worst Overall 6:59 11:00 12:00 20:00 Medina 6:19 9:0011:00 17:00 Corcoran 7:20 10:00 12:00 14:00 15- March -2012 Hamel Volunteer Fire Department f Service Level Measures Staffing Levels by District 15- March -2012 Hamel Volunteer Fire Department f k .w � 'ti Average Staffing Calls w/4 or More Overall 9.6 96% Medina 9.5 96% Corcoran 9.11 94% 15- March -2012 Hamel Volunteer Fire Department f k .w � 'ti 15 -Ma Financial Summary Sources of Funds Uses of Funds 2011 Operational Budget Capital Spending ■ Priorities • 2011 Projects • Planned 2012 Projects • Past Projects Hamel Volunteer Fire Department ,--6 { IL 1 -Isom Sources of Funds The Hamel Volunteer Fire Department Funds Operational and Capital Needs from the Following Sources: Municipal Contracts • City of Medina (based on cost sharing formula) • City of Corcoran (based on cost sharing formula) Fundraising ■ Hamel Rodeo Donations • Hamel Volunteer Firemen's Relief Charitable Gamblin • Grants (F.I.R.E, Training, other) ' ■ Other Individuals and Organizations.. } .f r 15- March -2012 Hamel Volunteer Fire Department 1 Uses of Funds- The Hamel Volunteer Fire Department Uses Its Funds for the Following Purposes Operational ■ Annual Fixed and Incremental Operational Expenses Capital ■ Long -term Capital Improvements of Facilities, Equipment and Apparatus, 15 -Ma Hamel Volunteer Fire Department M-_6 i t 0 17' ik { 4p ' CA "t . 2011 Operational Budget I ncorne Nlunicipal Contracts Comxran Nleci na Interest Donations Hlarrml Fire Relief Msc Otiier (Inducing Training Grant) Total I rooms 15 -Marc -2012 Hamel Volunteer Fire Department f I A � 'ti Expense 174,654 Aci rin 12,000 39,328 ®dg Fund 7,800 135,326 Duesand Subscriptions 1,838 2,000 Equipment 11,923 21,510 Fire Prevention 1,000 21,010 Fuel 2,000 500 Insurance 15,000 5,200 Pay-di 48,000 2331 364 RCA 2,847 Rados 24,112 Relief 36,844 Repai r and Nbi nt 19,000 Training 10,000 U ilitifies 11,000 Total Expense 203,364 15 -Marc -2012 Hamel Volunteer Fire Department f I A � 'ti 2011 Operational ACtual Results Income Municipal Contracts Corcoran Medina Interest Donations Hamel Fire Relief Misc Other (Training Grant) Total Income r - 15- March -2012 Hamel Volunteer Fire Department { Expense 173,994 Admin 7,302 41,063 Bldg Fund 7,800 132,931 Dues and Subscriptions 1,940 1,979 Equipment 25,800 22,400 Fire Prevention 738 15,000 Fuel 2,860 2,030 Insurance 15,701 5,400 Payroll 56,067 198,403 FICA 3,426 Radios 21,979 Relief 36,844 Repair and Maint 15,561 Training 6,771 Utilitites 9,857 Total Expense 212,645 r - 15- March -2012 Hamel Volunteer Fire Department { 2012 Operational Budget Income Municipal Contracts Corcoran Medina Interest Donations Hamel Fire Relief Misc Other (Including Training Grant) Total Income r 15 -Marc -2012 Hamel Volunteer Fire Department f { ZM Expense 183,387 Admin 12,000 45,847 Bldg Fund 7,800 137,540 Dues and Subscriptions 1,800 2,000 Equipment 14,000 28,113 Fire Prevention 1,000 25,000 Fuel 2,500 513 Insurance 15,000 2,600 Payroll 52,000 213,500 FICA 3,450 Radios 24,000 Relief 37,950 Repair and Maint 21,000 Training 10,000 Utilitites 11,000 Total Expense 213,500 r 15 -Marc -2012 Hamel Volunteer Fire Department f { ZM Capital Spending Priorities The Hamel Volunteer Fire Department Prioritizes Its Capital Improvement Projects As Follows: Firefighter Safety Maintain Service at Reduced Cost Improved Service at Same Cost Improved or Additional Service: Hamel Volunteer Fire Department ,--6 L 2011 Planned Capital Projects The following capital projects are planned for calendar year 2011. These purchases will be financed through donations and our long term equipment fund in conjunction with cost sharing with the Cities of Corcoran and Medina: ■ Planned 2011 capital projects were deferred due to the economy, the Shared Services Study and no immediate needs. ■ �a We will monitor and review this situation as conditions change and with the coming 20. planning budgeting cycle. y Ir - Z012 Hamel Volunteer Fire Department k 4 h . � ■ 1 1992 SCBA Compressor- $15k 1995 Turnouts- $30k 1995 SCBA Life Extension- $15k 1995 Hydraulic Rescue Tool- $20k 1995 Defibrillator- $5k 1997 Turnout Washer /Extractor -$4K 2001 Defibrillator- $3k 2001 SCBA- $70k 2002 800 MHz Radios- $33k 2003 800 MHz Radios- $29k 2003 Thermal Imaging Camera- $20k 2005 Hydraulic Rescue Tool- $27k 2006 E12 Replacement- $350k 2006 E11 Refurbishment- $45k 2007 T11 Replacement- $179k 2007 Additional AED and Upgrade of Existing AED- $3.5k 2007 Mobile Data Computer- $12k 2008 SCBA Compressor- $29k 2009 G11 Replacement- $80k 2010 Station Backup Generator- $10.5k 2010 Additional AED G11- $2.5k 2011 Additional 4 -Gas Detector 15- March -2012 Hamel Volunteer Fire Department f Fundraising Activities Hamel Rodeo MN Board of Firefighter Training & Education Grant State of MN Shared Services Grant r 15- March -2012 Hamel Volunteer Fire Department f { [ 2: Accomplishments Firefighter Recruitment and Training ■ On -going Training of Prior Recruits (First Responder ,y FF11) Shared Services Study ■ Completed Shared Services Study with Loretto Fire Department - -- 15- March -2012 Hamel Volunteer Fire Department '-_6 .V.. W.I., V, k . -w-926 2012 Planned Protects Main focus of 2012 will be on the implementation of selected components of the Shared Service Study. Initial items include: • Implementation of Shared SOP /SOGs • Combined Training Program 0 Implementation of Shared Health ands Safety Program ../� 1W '...... 4 ORErr 4. FARE Loretto Volunteer Fire Department 2011 Year End Report Prepared BY: Loretto Fire Chiefjeff Leuer Loretto Volunteer Fire Department • P.O. Box 22 •259 N. Medina St. • Loretto, MN 55357.763- 479 -3036 Loretto Fire Department Fire Board 2012 President Jeff Leuer Vice President Tim Ryan Secretary Gregg ,Johnson Treasurer Andy Boecker Trustee Mark Jordan (2013) Trustee Bill Rosati (2014) Trustee Rick Altendorf (2012) Loretto Fire Department Fire Ground Officers 2012 Chief Jeff' Leuer Assistant Chief 2 Tim Ryan Assistant Chief 3 Rick Altendorf Captain 1 Terry Ryan Captain 2 Craig Hertog Captain 3 Greg VanBuren Lieutenant I Nate Schlosser Lieutenant 2 Paul Wills Lieutenant 3 Scott Wendland Safety Officer Henry Pepin 32 Years 31 Years 25 Years 25 Years 24 Years 19 Years 16 Years 15 Years 15 Years 14 Years 13 Years 10 Years 7 Years 5 Years 4 Years 4 Years 4 Years 4 Years 3 Year 3 Year 2 Year 2 Year 2 Year 1 Year 1 Year 1 Year 1 Year 1 Year 2012 Loretto Volunteer Fire Department Members Henry Pepin 1980 Rick Altendorf 1981 Tim Doboszenski 1987 Mark Jordan 1988 Scott Wendland 1988 Jeff Leuer 1993 Terry Ryan 1996 Tim Ryan 1997 Brandon Scanlon 1997 Craig Hertog 1998 Dave Kliszez 1999 Paul Wills 2002 Nate Schlosser 2004 Greg Van Buren 2007 Gregg Johnson 2008 Calvin Castonguay 2008 Brian Smith 2008 Andrew Boecker 2008 David Kottke 2009 Bill Rosati 2009 Noah Patnode 2010 Carol Dart 2010 Nicole West 2010 Dave Nalls 2011 Kyle Kostka 2011 Scott Pivec 2011 Quentin Lucking 2011 Braden Broekema 2011 32 Years 31 Years 25 Years 25 Years 24 Years 19 Years 16 Years 15 Years 15 Years 14 Years 13 Years 10 Years 7 Years 5 Years 4 Years 4 Years 4 Years 4 Years 3 Year 3 Year 2 Year 2 Year 2 Year 1 Year 1 Year 1 Year 1 Year 1 Year Average Response Time by Type of Situation Report Page 1 of 2 I MAG ETREND Average Response Time by Type of Situation Report © LORfTTO VOL FIRE BRIDGE From 01/01/11 To 12/31111 Report Printed On: 01/27/2012 Type of Situation Number of Incidents Average Response Time (in min:sec) Average Total Time (in hr.min:sec) Alarm system activation, 2 6:0 no fire - unintentional (745) Alarm system sounded 1 5 :0 due to malfunction (735) Arcing, shorted electrical 1 9:0 equipment (445) Authorized controlled 3 4:0 burning (631) Brush or brush - and -grass 1 7 :0 mixture fire (142) Building fire (111) 10 7:0 Carbon monoxide detector 1 13:0 activation, no CO (746) CO detector activation due 2 7 :0 to malfunction (736) Cover assignment, 3 8. -0 standby, moveup (571) Dispatched and cancelled 7 3:0 en route (611) False alarm or false call, 5 4:0 other (700) Fire in mobile prop. used as a fixed strua, other 1 14:0 (120) Fire, other (100) 1 5:0 Grass fire (143) 6 7:0 Medical assist, assist EMS 132 5:0 crew (311) Outside rubbish fire, other 1 2:0 (150) Overpressure rupture from 2 4 :0 air or gas, other (220) Overpressure rupture of air 2 8:0 or gas pipe /pipeline (221) Person in distress, other 1 1:0 (510) Power line down (444) 1 11:0 Search for lost person, 1 12:0 other (340) Service Call, other (500) 1 8:0 Smoke detector activation 2 6:0 due to malfunction (733) Smoke or odor removal 19 6:0 (531) System malfunction, other 3 6:0 ;(730) Unauthorized burning 1 8:0 (561) unintentional transmission 4 6:0 of alarm, other (740) Water problem, other (520) 2 4:0 Watercraft rescue (365) 1 3:0 Total 217 Search Criteria Dates: From 01/01/2011 To 12/31/2011 https: / /www.mnfirereport. net / resource lintranetlreportsIReport AvgRespTimebyTypeofSit... 1/27/2012 Incident Type Report (Summary) Page 1 of 1 FO-] �MAGETREND o r Co r2 Incident Type Report (Summary) From 01/01/11 To 12131/11 FIRE 13 R I D G E Report Printed On: 01/27/2012 Incident Type Count % of Incidents Est. Property Loss Est. Content Loss Total Est. Loss % of Losses 1 Fire From 01/01/2011 To 12/31/2011 Service LORETTO VOL Staff All Apparatus Brush or brush - and -grass mixture fire (142) 1 2.86% $0.00 $0.00 $0.00 0.00% Grass fire (143) 2 5.71% $0.00 $0.00 $0.00 0.00% 3 8.57% $0.00 $0.00 $0.00 0.00% 3 Rescue & Emergency Medical Service Incident Medical assist, assist EMS crew (311) 22 62.86% $0.00 $0.00 $0.00 0.00% 22 62.86% $0.00 $0.00 $0.00 0.00% 5 Service Call Smoke or odor removal (531) 5 14.29% $0.00 $0.00 $0.00 0.00% Unauthorized buming (561) 1 2.86% $0.00 $0.00 $0.00 0.00% 6 17,15% $0.00 $0.00 $0.00 0.00% 6 Good Intent Call Authorized controlled burning (631) 1 2.86% $0.00 $0.00 $0.00 0.00% 1 2.861/6 $0.00 $0.00 $0.00 0.00% 7 False Alarm S False Call False alarm or false call, other (700) 1 2.86% $0.00 $0.00 $0.00 0.00% System malfunction, other (730) 1 2.86% $0.00 $0.00 $0.00 0.00% CO detector activation due to malfunction (736) 1 2.86% $0.00 $0.00 $0.00 0.00% 3 8.58% $0.00 $0.00 $0.00 0.00% Total Incident Count: 35 Total Est Loss: $0.00 Search Criteria Dates From 01/01/2011 To 12/31/2011 Service LORETTO VOL Staff All Apparatus All Station All Alarm Type All Zone/District 4 4) Report Description http s: / /www.mnfirereport.netlresourcel Intranet / Reports IReport_IncidentType_Action.cfin .. 1/27/2012 Incident Type Report (Summary) Page 1 of 1 (zr�e "41 e 1 Of F16-1 I MAG ETREND Incident Type Report (Summary) From 01/01/11 To 12!31111 FIRE BRIDGE Report Printed On: 01/27/2012 Incident Type Count % of incidents Est. Property Loss Est. Content Loss Total Est. Loss % of Losses 1 Fire From 01/01/2011 To 12/31/2011 Service LORETTO VOL Staff All Apparatus Building fire (111) 2 6.06% $0.00 $0.00 $0.00 0.00% Grass fire (143) 1 3.03% $0.00 $0.00 $0.00 0.00% 3 9.09% $0.00 $0.00 $0.00 0.00% 3 Rescue & Emergency Medical Service Incident Medical assist, assist EMS crew (311) 20 60.61% $0.00 $0.00 $0.00 0.00% 20 60.61% $0.00 $0.00 $0.00 0.00% 5 Service Call Smoke or odor removal (53 1) 3 9.09% $0.00 $0.00 $0.00 0.00% 3 9.09% $0.00 $0.00 $0.00 0.00% 6 Good Intent Call Dispatched and cancelled en route (611) 2 6.06% $0.00 $0.00 $0.00 0.00% Authorized controlled burning (631) 1 3.03% $0.00 $0.00 $0.00 0.00% 3 9.09% $0.00 $0.00 $0.00 0.00% 7 False Alarm S False Call Smoke detector activation due to malfunction (733) 1 3.03% $0.00 $0.00 $0.00 0.00% CO detector activation due to malfunction (736) 1 3.03% $0.00 $0.00 $0.00 0.00% Unintentional transmission of alarm, other (740) 1 3.03% $0.00 $0.00 $0.00 0.00% Carbon monoxide detector activation, no CO (746) 1 3.03% $0.00 $0.00 $0.00 0.00% 4 12.12% $0.00 $0.00 $0.00 0.00% Total Incident Count: 33 Total Est. Loss: $0.00 Search Criteria Dates From 01/01/2011 To 12/31/2011 Service LORETTO VOL Staff All Apparatus All Station All Alarm Type Ail Zone/District 5 A) Report Description https: / /www.mnfirereport. net /resource/ Intranet / Reports /Report_IncidentType- Action.cftn 1/27/20.12 Incident Type Report (Summary) Page 1 of 1 j- -e Incident Type Report (Summary) MAG ETREND Q From 01!01!11 To 12!31/11 FIRE 8 R I D 13 E Report Printed On: 0112 712 01 2 Incident Type Count % of Incidents Est. Property Loss Est. Content Loss Total Est. Loss % of Losses 1 Fire LORETTO VOL Staff All Apparatus Ail Station Grass fire (143) 1 1.82% $0.00 $0.00 $0.00 0.00% 1 1.82% $0.00 $0.00 $0.00 0.00% 3 Rescue & Emergency Medical Service Incident Medical assist, assist EMS crew (311) 47 85.45% $0.00 $0.00 $0.00 0.00% 47 85.45% $0.00 $0.00 $0.00 0.00 %' 5 Service Call Water problem, other (520) 1 1.52% $0.00 $0.00 $0.00 0.00% Smoke or odor removal (531) 2 3.64% $0.00 $0.00 $0.00 0.00% 3 5.46% $0.00 $0.00 $0.00 0.00% 6 Good Intent Call Dispatched and cancelled en route (611) 2 3.64% $a.00 $0.00 $0.00 0.00% 2 3.64% $0.00 $0.00 $0.00 0.00% 7 False Alarm & False Call False alarm or false call, other (700) 1 1.82% $0.00 $0.00 $0.00 0.00% Unintentional transmission of alarm, other (740) 1 1.82% $0.00 $0.00 $0.00 0.00% 2 3.64% $0.00 $0.00 $0.00 0.00%, Total Incident Count: 55 Total Est. Loss: $0.00 Search Criteria Dates From 01/01/2011 To 12/3112011 Service LORETTO VOL Staff All Apparatus Ail Station All Alarm Type All Zone /District 3 1 Report Description https:ll www. mnfirereport: netlresource /Intranet/Reports/Report IncidentType_Action.cfm 1/27/2012 Incident Type Report (Summary) ko rc4f a rj &-] INtAGETREND FIRE BRIDGE Incident Type Report (Summary) From 01/01/11 To 12131111 Report Printed On: 01/27/2012 Page I of I Incident Type Count % of Incidents Est. Property Loss Est. Content Loss Total Est. Loss % of Losses 1 Fire Building fire (I 11) 1 2.70% $0.00 $0.00 $0.00 0.000/0 Grass fire (143) 1 2.70% $0.00 $0.00 $0.00 0.00% Outside rubbish fire, other (150) 1 2.70% $0.00 $0.00 $0.00 0.00% 3 8.10% $0.00 $0.00 $0.00 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) Overpressure rupture from air or gas, other (220) 1 2.70% $0.00 $0.00 $0.00 0.00% 1 2.70% $0.00 $0.00 $0.00 0.00% 3 Rescue & Emergency Medical Service Incident Medical assist, assist EMS crew (311) 23 62.16% $0.00 $0.00 $0.00 0.00% 23 62.16% $0.00 $0.00 $0.00 0.00% 5 Service Calf Service Call, other (500) 1 2.70% $0.00 $0.00 $0.00 0.00% Person in distress, other (510) 1 2.706/6 $0.00 $0.00 $0.00 0.00% Water problem, other (520) 1 2.70% $0.00 $0.00 $0.00 0.00% Smoke or odor removal (531) 4 10.81% $0.00 $0.00 $0.00 0.00% 7 18.91% $0.00 $0.00 $0.00 0.00% 7 False Alarm & False Call Smoke detector activation due to malfunction (733) 1 2.70% $0.00 $0.00 $0.00 0.00% Unintentional transmission of alarm, other (740) 1 2.70% $0.00 $0.00 $0.00 0.00% Alarm system activation, no fire - unintentional (745) 1 2.70% $0.00 $0.00 $0.00 0.00% 3 8.10% $0.00 $0.00 $0.00 0.00% Total Incident Count: 37 Total Est. Loss: $0.00 Search Criteria Dates Service Staff Apparatus Station Alarm Type ZonelDistrict From 01101!2011 To 12/31/2011 LORETi'O VOL All All All All 1 Report Description https: / /WWW.MDfirereport. net / resource /IntranetIReportsIReport IDCidentType Action.cfm 1/27/2012 Incident Type Report (Summary) Page 1 of 1 McJi`s1Q-- From 0110112011 To 12/31/2011 Service LORETTO VOL staff MIMAGETREND Apparatus All FroidentTypeReport(Summary) 0011 To 12131/1 Alarm Type All FIRE BRIDGE 2 Report Printed On: 01/27/2012 Incident Type Count % of Incidents Est. Property Loss Est, Content Loss Total Est. Loss % of Losses 1 Fire Building fire (111) 2 4.65% $0.00 $0.00 $0.00 0.00% Fire in mobile prop. used as a fixed strut., other (120) 1 2.33% $0.00 $0.00 $0.00 0.00% Grass fire (143) 1 2.33% $0.00 $0.00 $0.00 0.00% 4 9.31% $0.00 $0.00 $0.00 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) Overpressure rupture of air or gas pipelpipeline (221) 2 4.65% $0.00 $0.00 $0.00 0.00% 2 4.65% $0.00 $0.00 $0.00 0.00% 3 Rescue & Emergency Medical Service Incident Medical assist, assist EMS crew (311) 17 39.53% $0.00 $0.00 $0.00 0.00% Watercraft rescue (365) 1 2.33% $0.00 $0.00 $0.00 0.00% 18 41.86% $0.00 $0.00 $0.00 0.00% 4 Hazardous Condition (No Fire) Power tine down (444) 1 2.33% $0.00 $0.00 $0.00 0.00% Arcing, shorted electrical equipment (445) 1 2.33% $0.00 $0.00 $0.00 0.00% 2 4.66% $0.00 $0.00 $0.00 0.00% 5 Service Call Smoke or odor removal (531) 4 9.30% $0.00 $0.00 $0.00 0.00% Cover assignment, standby, moveup (571) 3 6.98% $0.00 $0.00 $0.00 0.00% 7 16.28% $0.00 $0.00 $0.00 0.00% 6 Good Intent Call Dispatched and cancelled en route (611) 2 4.65% $0.00 $0.00 $0.00 0.00% Authorized controlled burning (631) 1 2.33% $0.00 $0.00 $0.00 0.00% 3 6.98% $0.00 $0.90 $0.00 0.00% 7 False Alarm & False Call False alarm or false call, other (700) 3 6.98% $0.00 $0.00 $0.00 0.00% System malfunction, other (730) 1 2.33% $0.00 $0.00 $0.00 0.00% Alarm system sounded due to malfunction (735) 1 2.33% $0.00 $0.00 $0.00 0.00% Unintentional transmission of alarm, other (740) 1 2.33% $0.00 $0.00 $0.00 0.00% Alarm system activation, no fire - unintentional (745) 1 2.33% $0.00 $0.00 $0.00 0.00% 7 16.30% $0.00 $0.00 $0.00 0.00% Total Incident Count 43 Total Est. toss: $0.00 Search Criteria Dates From 0110112011 To 12/31/2011 Service LORETTO VOL staff All Apparatus All Station All Alarm Type All Zone/District 2 4) Report Description https:// www. mnfirereport.netlresourcelIntranetI Reports IRepo"ncidentType_Action.cfm 1/27/2012 DEC LORETTO FIRE DEPARTMENT BUDGET 2011 2012 Code Description 2011 Budget Spent 2011 2011 Actual 2012 Budget 101 Staff Salaries - Jeff $ 20,000.00 20,000.00 $0.00 $20,000.00 170 Officers Pay $ 6,050.00 6,050.00 $0.00 $7,150.00 180 Training Drill Pay $ 13,000.00 12,955.00 $45.00 $14,200.00 185 Task Reimbursement (Points) $ 2,840.00 2,840.00 $0.00 $3,070.00 190 Salaries (Firefighters) $ 28,750.00 29,340.00 - $590.00 $28,640.00 191 Meeting Salaries $ 2,350.00 2,350.00 $0.00 $2,490.00 121 FICA $ 17,000.00 12,946.18 $4,053.82 $15,000.00 151 Workers Comp. Insurance $ 8,500.00 7,842.00 $658.00 $8,500.00 200 Office Supplies $ 1,500.00 1,175.30 $324.70 $1,000.00 205 Computer Software $ 1,000.00 907.22 $92.78 $1,000.00 208 Training Supplies $ 17,000.00 26,653.75 - $9,653.75 $17,000.00 210 Equipment Supplies $ 10,000.00 6,577.39 $3,422.61 $10,000.00 211 PPE Supplies $ 17,000.00 18,380.35 - $1,380.35 $15,000.00 212 Motor Fuels $ 3,500.00 6,832.67 - $3,332.67 $5,000.00 216 Community Events - Upen House & Pancake $ - $0.00 $7,500.00 217 Fire Prevention $ 6,500.00 13,560.54 - $7,060.54 $1,000.00 218 Medical Supplies $ 4,000.00 1,942.04 $2,057.96 $3,500.00 219 Safety Supplies $ 1,500.00 686.57 $813.43 $1,000.00 300 Professional Services $ 2,000.00 875.00 $1,125.00 $1,500.00 305 Medical Services $ 5,000.00 11,828.20 - $6,828.20 $15,000.00 321 Telephone I $ 4,200.00 3,891.24 $308.76 $4,000.00 Postage $ 300.00 299.34 $0.66 $300.00 325 Pagers - Fire Department $ 5,000.00 3,730.04 $1,269.96 $5,000.00 331 Mileage $ 750.00 722.61 $27.39 $800.00 350 Printing $ 200.00 $200.00 $200.00 361 General Liability $ 14,500.00 11,936.00 $2,564.00 $10,002.00 381 Electricity $ 3,500.00 3,137.45 $362.55 $3,500.00 383 Gas Service $ 4,000.00 2,848.64 $1,151.36 $4,000.00 384 Garbage $0.00 $0.00 401 Office Rent $ 6,000.00 6,000.00 $0.00 $7,800.00 402 Building Maintenance /Repair $ 10,000.00 11,594.77 - $1,594.77 $12,000.00 409 Other Equipment Repair $ 15,000.00 15,770.56 - $770.56 $15,000.00 418 Radio Rental $ 10,000.00 8,480.17 $1,519.83 $9,500.00 433 Dues & Subscriptions $ 2,000.00 1,729.00 $271.00 $2,000.00 434 Conferences & Schools $ 13,000.00 17,620.81 - $4,620.81 $13,000.00 450 Donations/ Funerals $ 1,500.00 2,896.80 - $1,396.80 $2,000.00 500 Capital Outlay $0.00 $60,000.00 580 Building Sinking Fund $0.00 $0.00 590 Salaries - Sinking Fund $0.00 $0.00 600 Pension $ 70,000.00 70,000.00 $0.00 $55,000.00 Bank REC 700 Payroll Expense - Kathy $ 16,000.00 14,687.50 $1,312.50 $16,000.00 Total Budget - AII Expenses $ 343,440.00 359,087.14 - $15,647.14 $397,652.00 LORETTO FIRE DEPARTMENT BUDGET - ALL OPERATIONS Ending Balance for 2011 Checking Account Money Market Account Salaries Sinking Fund Building Sinking Fund $ 154,830.84 $ 159,566.95 Total $ 314,397.79 $ 57,250.10 $ 55,718.36 $ 201,429.33 Income 2011 Budget Income 2011 Actual 2012 City Contracts $ 326,500.00 $327,655.32 $ 1,155.32 $326,500.00 Donations $22,204.44 $ 22,204.44 $6,000.00 Relief Assn Donation $ 10,000.00 $19,000.00 $ 9,000.00 $15,000.00 Interest $ 300.00 $236.91 $ 63.09) $300.00 Money Market Int. $ 700.00 $ (700.00) $0.00 Rent $ 6,000.00 $6,000.00 $ - $0.00 Refunds $531.90 Grants $ 8,510.00 $8,510.00 $3,310.00 o a $ 352,010.00 $ 384,138.57 $31,596.67 $351,110.00 Ending Balance for 2011 Checking Account Money Market Account Salaries Sinking Fund Building Sinking Fund $ 154,830.84 $ 159,566.95 Total $ 314,397.79 $ 57,250.10 $ 55,718.36 $ 201,429.33 2012 Schedule Of Values Building $ 530,000 Building; Contents $ 1619500 Equipment $ 166,400 Vehicle Schedule Values 1990 Ford F350 Pickup $ 201,075 1991 Inel Rescue $ 349,125 1996 Pierce Saber $ 626,325 2000 Pierce Dash $ 698,250 2007 Pierce Tmiker $ 255,360 2009 Uric- Trailer $ 5,250 2006 Ford F250 $ 34,650 2009 Ramer Grass Rid; $ 25,200 2012 Ford F350 Utility Truck $ 201,500 C N N r Q N a O U E Q L �w 4-0 0 4.0 tL- 0 o 0 0 0 0 0 0 0 0 0 C:, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl N O o 0 0 0 0 o Ca N 0 0 0 0] O 6 0 0 Co 0 0 0 0 0 Co o O o 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 N O o 0 m to N U7 O O O 0 u7 LO LO C%4 'qt 00 00 r 00 co r r M N N 69 f!i EA 69 to 63 419 6P} 40 69 69 16-1 64 d} 613 0 0 O O O O O N O O o 0 O O O O O O O O O O O O O O O O O O O O O N O O O O O O Q N O O O C7 O t7 C O O O O O O Co O O O O O O O O O O O O O O O O O O O O O O O O N O O to N LO LO N O 0 0 In LO W� t- N tl OD N'Tt 00 00 r r to r" N 64 W 69 69 64 69 l ;> 6f? o to 6R? to "o 64 C-1 I r� O O 0 O O O O O N O O 0 0 O O O 0 0 0 O O 0 0 0 0 0 0 0 Q O O O O N O O O O O O O O N p p O O Cl O O o o O a 0 0 0 0 O O 0 0 0 0 0 c C 0 0 0 0 L L a 0 0 0 C 0 0 N O O t0 r- LO f~ r N O 0 0 to t{ r N 00 r TM 00 N rP co M r r N �R 64 d? 69 to to dIJ to 64 !!} 69 6F} 6o to T- 0 0 O Co Cl Cl O N O o O O O Q O O O O O O O O O O O O O O O O O N O O C] O O O O N O O 0 0 O O O O O O O 0 O Co O O O O O O O O O C O O O O O O O O O O O N O O to r- 0 11 N O 0 0 O r N cl 00 r r F- N qT 0 0 r er r N 64 69 69 Ef3 to 6R 64 6� Ef? 6�} 69 64 69 M O Q� CD O O O O B O O O O Q O N O O O O O O N O O O O Co O O 0 0 0 0 0 o a 0 0 0 Co 0 0 0 0 0 0 0 0 0 C c o C 0 0 N O O O iA M N O O O M O N co r r M N ItY 00 co r r N 69. 69 k4 64 69 69 EA 69 69 6g !�? N O O O 0 0 0 rp 0 0 O O O O O Q O O Co 0 0 0 0 C O O O O N O O O O O N O o O O O O O Co O O O O O O 0 0 O O O 0 0 0 0 0 0 0 0 0 0 0 0 M LO N to N It OD 00 cM- d N E/? b9 Ef3 69 64 69 64 U), ffi 64 64 L L C L L O L L M0 CL tv a -- Q�, M� I- a _ it _ a0- 4)CL U co tU � o- ctn��ca r- a�°-aoa�a.Wcn> v 0 3���cn o E E��N a Mv,�� o ��� L J !n O Y .NC � C_ E C E E L tC 0 N v to W CD cC to V O C +-' O t7 L N T- T- N N N 0 U a m= U U 03 F- 000 I^ FO- U N a m 2 N 0 U W C7 Loretto Fire Rescue 2411 Year End Report ON 2008 2009 2010 2011 Loretto 20 36 21 37 Medina 60 45 46 43 Independence 65 71 66 55 Corcoran 241 28 36 35 Greenfield 36 48 28 33 Other N/A 7 15 14 Totals 205 235 212 217 City 2011 % Staff Hours Hours Loretto 37 17% 411 17% Medina 43 20% 438 18% Independence 55 25% 577 24% Corcoran 35 16% 420 18% Greenfield 33 15% 359 15% Other 14 7% 177 8% Average Number Responders: 11 Totals 217 100% 2382 100% Total Responding Personnel: 2382 Mutual Aid Maple Plain Hamel Rockford Hanover Plymouth Long Lake Calls 7 29 3 0 1 2 Delano Mound Call Times Calls Call Days Calls 1 1 0:00 - 8:00 37 Sunday 28 8:00 - 16:00 97 Monday 39 16:00 - 23:59 83 Tuesday 33 Wednesday 25 Thursday 34 Friday 35 Saturday 23 Response Times { Dispatched time to truck arrived on the scene ) 124 Calls Under 5 Minutes 89 Calls 6 - 10 Minutes 4 Calls 10+ Minutes Training Hours: 1900 Firefighter Training Hours ( In House, Sectional State Schools, Fire Chiefs Conference, ect....) Non Emergency Hours: 600+ Firefighter Hours (Parades, Open House, Fire Prevention, Bike Triathilon, Community Events) Equipment Maintenance Hours: 450+ Firefighter Hours Hanover Fire Department 369 LaBeaux Avenue NE, Hanover, MN 55341 February 26, 2012 City of Corcoran Police Chief Sean Gormly 8200 County Rd 116 Corcoran, MN 55340 Dear Chief, 763 - 2284722 Email: Rich.HanoverFire@gmail.com Please find enclosed a summary report of Fire Call Report for 2011. I look forward to meeting with your Mayor and Council on March 22. If you have any questions, feel free to contact me. Thank you. Rich Engel Fire Chief Hanover Fire Department 369 Labeaux Ave Hanover, MN 55341 Rich. HanoverFire a(�.gmail.com 763- 228 -4722 Hanover Fire and Rescue 2011 Year End Report Average Time from Page to in Service: Rich Engel Hanover Fire Chief 0:04 Minutes Page 1 Average On 2010 2011 2011 2011 2011 2011 2011 2011 Scene Total 2011 Total Fire Fire CO Medical Accident Rescue Weather Response Total Man Percent of Percent of City / Township Calls Cab Calls Alarms Alarms Calls Calls Cads Watch Time Hours Cash Man Hours Corcoran 23 33 14 3 1 10 2 3 0 0:10 263.50 24.6% 19.3 Greenfield 16 15 5 0 0 9 1 0 0 0:08 99.97 11.2% 7.3% Hanover 84 64 17 2 0 32 3 4 6 0:06 530.58 47.8% 38.9% Rockford Township 7 11 4 0 0 5 2 0 0 0:10 211.73 8.2% 15.5% Mutual Aid / Other" 10 11 9 0 0 1 0 1 0 256.97 8.2% 18.9% Average Time from Page to in Service: Rich Engel Hanover Fire Chief 0:04 Minutes Page 1 r Dear Ladies and Gentleman, Rogers Fire Department 21201 Memorial Drive Rogers, MN 55374 Phone: 763 - 428 -3500 Fax: 763 - 428 -2534 As Fire Chief of the Rogers Fire Department, I proudly present to you this summary of activities for the year 2011. 2011 Call History: The Rogers Fire Department responded to 445 calls for emergency and non - emergency assistance, which is an increase of 12.4% from 2010. There were 147 medical calls and 298 calls for Fire /P.I. Accidents /Calls for Service. Attached are charts showing Average Response Times, Calls by event Type, Call by Day of Week, and Total Calls by Year. New Equipment: In August of 2011, Rogers Fire Department took delivery of a New Engine for Station #2. The new engine seats 7 firefighters and is equipped with 1000 gallons of water, 25 gallons of Class "A" Foam, 2000 gpm pump, Hydraulic Ladder Rack, 1750' of fire hose, and meets NPPA Standard for Loose Equipment. In the fall of 2011, Rogers Fire Department took delivery of a 3/4 Ton Pickup Truck which will be used to respond to medicals in our Fire District, as well as pull the Life Safety Trailer to major fire events in Hennepin County. Fire Contracts: The City of Rogers Fire Department service contract rate will remain the same as the current contract on file from 1994. The 2012 Fire Contract for the City of Corcoran will be $80,886.48, this contract amount is calculated by taken the 2010 Market Value times .00044. 2011 Completed Projects: In 2011, Rogers Fire Department completed the New RFD Administration Policy Manual. A committee was formed in 2010 and met monthly for approximately one year. The New RFD Administration Policy Manual includes Personnel Requirements, Health /Training Requirements, and includes the following policies: Information System, Sexual Harassment, Respectful Workplace, Drugs and Alcohol Policy, Exposure Control Plan and the City of Rogers Travel Policy. The Rogers City Council Approved the Rogers Fire Department Administration Policy Manual in December of 2011. Training: In 2011, Rogers Firefighters participated in approximately 1600 hours of training activities. Firefighters trained on structure fire response, tanker shuttle, auto & bus extrication, water rescue, confined space, hazardous materials, and other emergency related training activities throughout the year. I want to thank the men and women of the Rogers Fire Department for their commitment to excellence and dedication to our communities. Respectfully yours, Bradley W. Feist, Fire Chief CITY OF ROGERS 2011 Annual Report RFD Mission Statement The mission of the Rogers Fire Department is to serve the community by extinguishing fires, responding to medical emergencies, fire prevention, and minimize loss of life and property. We will achieve this mission through training, education, and teamwork among our members. 2011 Activity Summary 445 Total Calls Call Type Ro ers Hassan Corcoran Otsego Dayton Golden Valley Maple Grove Plymouth St Michael Fire 69 17 12 1 3 1 2 2 2 Fire Alarm 48 11 2 Medicals 105 28 8 5 1 PI Accidents 51 11 1 2 1 Hazard Cond. 23 6 2 2 1 Service Calls 21 5 1 1 Totals 317 78 26 11 4 1 2 2 4 12:00 10:48 9:36 8:24 7:12 6:00 4:48 3:36 2:24 1:12 0:00 Rogers Fire Department Average Response Time 11:05 11:05 2011 2010 2009 2008 200' ■ Rogers ■ Corcoran ■ Hassan ■ Otsego Rogers Fire Department 341.8% 66115% 2816% 1471-33% 2011 Calls 109,24% • Fire • Fire Alarm Aledicals • PI Accidents 61,14% ■ Hazard Cond. Service Calls 80 70 60 .50 40 30 20 10 0 Sunday Rogers Fire Department Calls by Day of Week 71 64 Monday Tuesday 61 62 Wednesday Thursday 67 72 Friday Saturday 600 500 400 300 200 100 541 Rogers Fire Department Total Calls by Year - 396 2010 445 Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: March 13, 2012 for the March 22, 2012 City Council Meeting RE: Hope Ministries International, Inc. Vacation of Drainage and Utility Easement, Conditional Use Permit and Site Plan Amendment for a new cemetery at 19951 Oswald Farm Road (PID 11- 119 -23 -14 -0004) City File No. 12 -002 60 -DAY REVIEW DEADLINE: April 7, 2012 1. Application Request The applicant has requested approval of a Conditional Use Permit and a Site Plan Amendment to allow a 498 -plot cemetery on 1.504 acres of land west of the existing church. The applicant is also requesting an easement vacation for a portion of the existing drainage and utility easement. 2. Planning Commission Review The Planning Commission held a public hearing on March 1, 2012 to consider the conditional use permit and site plan amendments. The commission voted unanimously to recommend approval, subject to the conditions in the draft staff report. In addition to the applicant, there were two people present to speak to the item. John Kothrade and Brook Hanson were present and both indicated that they were there representing the adjacent farm property owned by Mr. Kothrade's parents. They expressed concerns about drainage and asked that the cemetery be screened. Staff noted that the ordinance does not require a cemetery to be screened. The City Engineer has reviewed the submitted plans and had included conditions to ensure that drainage is properly addressed according to City standards. Staff noted that specific concerns could be discussed with the City Engineer. Commissioners expressed concern that the proposed grading plan indicates that some existing trees will be removed. Staff noted that the ordinance has no tree preservation requirements. The applicant indicated that it is their intention to field locate significant trees and preserve those trees along the western property line, but that some undergrowth would be removed. Landformsm, SensiblyGrcen- and Site to Finish- are service marks of Landform Engineering Company. • 3. Context Background • • The church was approved in 2001. As part of the original approvals, the landowner provided concept plans for future build out of the entire church property including senior housing, office /retail on the property east of the church and a future cemetery west of the church. No approvals for future phases were granted as they were conceptual plans only. In 2004, the church submitted a request for a zoning ordinance amendment and a conditional use permit to allow a daycare on site. The request was approved in 2005 (Resolution 2005- 50 /Ordinance 221). In 2006, the church submitted a request for a zoning ordinance amendment to allow development of land in the MUSA prior to availability of municipal services, subject to several conditions. This request was approved in 2006 (Resolution 2006 -66 /Ordinance 239). Zoning and Land Use The property is classified as Public /Semi - Public on the 2030 Future Land Use Plan. The property is currently located within the Metropolitan Urban Service Boundary (MUSA) and zoned Public /Institutional (P -1). This property is in the 2015 -2020 phase of the 2030 Sanitary Sewer Service Staging Plan. Surrounding Properties The property to the north is guided Existing Residential and zoned Urban Reserve (UR). The property to the east and south is property controlled by the church and guided Mixed Use and zoned Urban Reserve (UR). The property to the west is guided Mixed Residential, zoned Urban Reserve (UR), and developed as farm. Natural Characteristics of the Site There are no trees or significant natural resources in the area of the proposed cemetery addition, except that there is a delineated wetland to the north. 4. Analysis of Request Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance and City Code requirements, as well as City policies. The City Engineer's comments are incorporated into this staff report. A. Level of City Discretion in Decision - Making The City's discretion in approving or denying a conditional use permit and site plan amendment is limited to whether or not the proposed request meets the standards outlined in the City Code. If it meets these standards, the City must approve the conditional use permit and site plan. Hope Ministries International, Inc. (12 -002) March 22, 2012 • • • B. Consistency with Ordinance Standards Site Plan • The applicant is requesting approval to allow development of a 498 plot cemetery on the site. Cemeteries and memorial gardens are a conditional use in the P -1 zoning district. The conditional use permit standards are discussed later in this report. The cemetery is proposed for a portion of the 28.93 -acre Lot 1, Block 2, Hope Place. The applicant is requesting approval of vacation of a portion of the existing drainage and utility easement in the portion of the lot where the cemetery is proposed. The vacation request is not reviewed by the Planning Commission, but the City Council will hold a public hearing on the vacation at their March 22nd meeting. Staff recommends approval of the vacation. Access Access to the church is provided from Oswald Farm Road. An internal access road is proposed to the cemetery through the existing church parking lot. The applicant is proposing to pave this 22 -foot wide private access road, but is requesting City flexibility to allow them to prepare the base and wait 2 -3 years to pave the road to ensure adequate compaction. The City Engineer has reviewed this request and has no objection. The Zoning Ordinance requires this to be paved, but in this circumstance we support the temporary delay and have included that as a condition of approval. Hennepin County Transportation Department reviewed the applicant's plans and finds no significant impact from the proposal Setbacks There are no buildings proposed with this project. The ordinance does not establish specific setback requirements for cemetery plots. The cemetery is proposed to be constructed in a portion of Lot 1, Block 2, Hope Place Subdivision. The cemetery plots are 33.5 feet from the west property line, 177 +/- from the south lot line (adjacent to Oswald Farm Road), and 230 +/- from the church on east. Parking No new parking is proposed for the cemetery. Screening /Landscaping Section 1060.070 of the Zoning Ordinance provides standards for landscaping. Section 1060.070, Subd. 2(G) of the Zoning Ordinance specifies the landscaping requirements for all new construction and additions. However, the cemetery has no above ground construction and; therefore, staff recommends an exemption from this requirement. They are proposing 10 Norway Pines -2 at the cemetery entrance and 8 along the west lot line. Normally, the City ordinance requires not more Hope Ministries International, Inc. (12 -002) 3 March 22, 2012 • • • • than 30% of the trees being planted to be of any one species (to protect against disease and pests), but given the existing tree line on the west and the minimal number of trees to be planted, we recommend approval. Wetlands There is a wetland on this lot, just north of the proposed cemetery approximately 46 feet north of the nearest cemetery plot. Elm Creek Watershed Management Commission is the LGU for the Wetland Conservation Act. They have reviewed this request and have identified several issues to be addressed. One of the conditions requires recertification of the wetland delineation that was done for the church project in 2001. The watershed requires recertification of delineations more than 3 years old. Due to weather conditions, this delineation cannot occur until spring (usually mid -May). We have included a condition in the resolution to ensure watershed approval prior to construction. Stormwater Management The City Engineer has prepared a memo regarding the stormwater management and identifying several items that must be addressed. Elm Creek Watershed Management Commission also noted items that must be addressed. There is an existing drain tile that runs through the cemetery, but the exact location of this drain tile is not known. A portion of the drain tile near County Road 116 was damaged and repaired last fall. As part of the cemetery site work, the applicant has indicated that they will field locate the drain tile and relocate it out of the cemetery. We have included a condition of approval addressing this issue and requiring that the applicant submit a plan with the location of existing and proposed draintile locations for review and approval by the City Engineer. Site Lighting No new lighting is proposed. If the applicant chooses to provide additional site lighting (either on the building or freestanding), they must submit a lighting plan to the City for review and approval, subject to Section 1060.040 of the Zoning Ordinance. Signage No additional signage is proposed. Cemetery markers are not addressed in the applicant's narrative. Cemetery markers are exempt from the sign ordinance. Conditional Use Permit Cemeteries and Memorial Gardens are a conditional use in the P -1 district. We have reviewed the request against the conditional use permit standards in Section 1070.020. Specifically: A. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. Hope Ministries International, Inc. (12 -002) March 22, 2012 • • • Cemeteries are a conditional use in the P -1 district. The cemetery requires no public facilities or public improvements as it is a private cemetery accessory to the church. B. The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. The cemetery will not be detrimental to the public welfare and will not endanger the public health, safety morals or comfort. Private cemeteries like this must comply with Minnesota Statutes §307. C. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. The cemetery is a commonly accepted accessory use for religious facilities and will not be injurious to the use and enjoyment of other property in the immediate vicinity nor substantially diminish or impair property values within the neighborhood. D. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The cemetery will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. E. Adequate public facilities and services are available or can be reasonably provided to accommodate the proposed use. No public facilities are needed for the cemetery. Adequate public services can be reasonably provided to accommodate the proposed use. F. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. The proposed use will conform to all applicable regulations in the P -1 zoning district. G. The conditional use and site conforms to performance standards as specified by this Chapter. As noted in the previous section, this application meets all zoning district standards for cemetery in the P -1 zoning district. Platting Minnesota Statute §462.352 exempts cemetery plats from the subdivision requirements. However, I have reviewed this request with City Attorney Carson and he opines that Minnesota Statutes §307 does require that the cemetery plot map be recorded at Hennepin County. We have included this as a condition of approval. Hope Ministries International, Inc. (12 -002) March 22, 2012 • Varatinn • • The applicant is requesting vacation of a portion of the existing drainage and utility easement over the area of the lot where the cemetery is planned. The City Engineer and ECWMC have both reviewed the request and both find that the easement is not required to protect wetlands, stormwater treatment areas or drainage areas. However, the City Engineer did request that the landowner provide the City with information to show that the easement area is not required for a secondary septic area. We have included this as a condition of approval. 5. Conclusions Staff finds that the standards for a conditional use permit, site plan amendment and vacation have been met or can be addressed with the changes discussed in the staff report. We have included conditions in the resolution to address these issues. 6. Recommendation The City Council should hold a public hearing and take testimony on the easement vacation. Move to adopt the following: a. Resolution approving site plan and conditional use permit b. Resolution approving vacation Attachments 1. Resolution approving Site Plan Amendment and Conditional Use Permit 2. Resolution approving Vacation of Easement 3. Site Aerial Location Map 4. City Engineer's letter dated February 21, 2012 5. Elm Creek Watershed Management Commission letter dated February 7, 2012 6. Hennepin County Transportation Comments dated January 26, 2012 7. Applicant's letter dated February 7, 2012 8. Applicant letter dated January 17, 2012 9. Preliminary Plans dated February 7, 2012 Hope Ministries International, Inc. (12 -002) March 22, 2012 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -11 Motion By: Seconded By: March 22, 2012 A RESOLUTION APPROVING A SITE PLAN AMENDMENT AND CONDITIONAL USE PERMIT FOR HOPE MINISTRIES INTERNATIONAL, INC. FOR A NEW CEMETERY AT 19951 OSWALD FARM ROAD (PID 11- 119 -23 -14 -0004) WHEREAS, Hope Ministries International, Inc. has requested approval of a site plan amendment and conditional use permit to allow a new cemetery on a portion of the existing lot legally described as follows: Lot 1, Block 2, Hope Place, Hennepin County WHEREAS, the Planning Commission has reviewed the conditional use permit and site plan amendment at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a conditional use permit amendment and site plan amendment, subject to the following conditions: 1. A conditional use permit amendment and site plan amendment is approved to allow a 498 plot cemetery, in accordance with the application received by the City on January 17, 2012 and revisions received on February 7, 2012, except as amended by this resolution. 2. Approval of the conditional use permit and site plan amendment is contingent upon City approval of the requested easement vacation. 3. The private cemetery must comply with Minnesota Statutes §307 (as may be amended) regulating private cemeteries. 4. A grading permit is required prior to beginning site work. a. Excavation for cemetery graves is exempt from grading /excavation permit requirements per Section 1030.060, Subd. 6 of the Zoning Ordinance. 5. Prior to issuance of the grading permit, the applicant /landowner must: a. Record the following documents at Hennepin County and provide proof of recording to the City: i. Resolution approving the site plan amendment and conditional use permit. ii. Cemetery plot map b. The plans must be approved by Elm Creek Watershed Management Commission as noted in the February 7, 2012 letter. c. The applicant must comply with all conditions in the City Engineer's memo dated February 21, 2012. Page 1 of 2 City of Corcoran March 22, 2012 County of Hennepin State of Minnesota RESOLUTION NO. 2012 -11 d. A copy of the grading and erosion control plan must be provided to the City for review and approval by the City Engineer. e. Electronic files of the plans shall be submitted to the City in AutoCAD format. f. Submit a financial guarantee for the proposed work as outlined in Section 1070.050, Subd. 9 of the Zoning Ordinance. g. Submit a landscape guarantee to ensure the 2 year landscape survivability as required by Section 1060.070, Subd. 2(I) of the Zoning Ordinance. 6. No new lighting is proposed. Addition of lighting in the cemetery would require submittal of a site plan amendment to ensure compliance with Section 1060.040 of the Zoning Ordinance. 7. No new signage is proposed. 8. The applicant shall field locate the existing drain tile on site and relocate the drain tile as part of the cemetery grading work. An as -built plan showing the location of the relocated drain tile shall be submitted to the City prior to release of the financial guarantee. 9. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use and completes the required improvements, except that the applicant shall have 3 years from the date of approval to install the bituminous on the new access drive. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 22nd day of March 2012. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -12 Motion By: Seconded By: March 22, 2012 A RESOLUTION APPROVING THE VACATION OF A DRAINAGE AND UTILITY EASEMENT FOR HOPE MINISTRIES INTERNATIONAL, INC. FOR A NEW CEMETERY AT 19951 OSWALD FARM ROAD (PID 11- 119 -23 -14 -0004) WHEREAS, Hope Ministries International, Inc. has requested approval of vacation of a portion of the existing drainage and utility on a portion of the existing lot legally described as follows: Lot 1, Block 2, Hope Place, Hennepin County The portion of the easement to be vacated is described as follows: That part of a utility and drainage easement over Lot 1, Block 2, Hope Place, Hennepin County, Minnesota described as lying within the following described parcel: Commencing at the Southwest corner of said lot; thence North 01 degree 10 minutes 16 seconds East on an assumed bearing along the West line of said Lot 1 a distance of 174.96 feet to the point of beginning; thence continuing North 01 degree 10 minutes 16 seconds East along said West line a distance of 257.26 feet; thence North 71 degrees 43 minutes 35 seconds East a distance of 199.49 feet; thence South 06 degrees 20 minutes 13 seconds West a distance of 88.39 feet; thence South 17 degrees 20 minutes 46 seconds East a distance of 67.50 feet; thence South 45 degrees 04 minutes 01 seconds East a distance of 131.68 feet; thence South 44 degrees 55 minutes 59 seconds West a distance of 109.77 feet; thence North 89 degrees 09 minutes 42 seconds West a distance of 220.77 feet to the point of beginning. WHEREAS, the existing drainage and utility easement was reviewed by Elm Creek Watershed Management Commission and they indicate that the easement is not required to address wetland for drainage issues; WHEREAS, the Corcoran City Council considered this item at a duly called Public Hearing; WHEREAS, the City finds that the existing drainage and utility easement is no longer required; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation, subject to the following conditions: 1. A vacation is approved in accordance with the application received by the City on January 17, 2012 and revisions received on February 7, 2012, except as amended by this resolution. 2. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. Page 1 of 2 City of Corcoran March 22, 2012 County of Hennepin State of Minnesota RESOLUTION NO. 2012 -12 3. Prior to release of the resolution for recording, the applicant must provide the City with information verifying that the easement area is not required for a secondary septic site. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 22nd day of March 2012. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal Hennepin County Property Map Print Page 1 of 1 Hennepin County Property Map - Tax Year: 2011 The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only. Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives. Selected Parcel Data Parcel ID: 11- 119 -23 -14 -0004 Owner Name: HOPE MINISTRIES INTERNTL INC Parcel Address: 19951 OSWALD FARM RD, CORCORAN , MN 55374 Property Type: FARM Homestead: NON - HOMESTEAD Area (sgft): 1260174 Area (acres): 28.93 A -T -B: ABSTRACT Market Total: $69,000.00 Tax Total: $845.00 Date Printed: 2/15/2012 3:29:43 PM Current Parcel Date: 02/03/2012 Sale Price: $0.00 Sale Date: / Sale Code: http: / /gis.co. hennepin. mn .us /HCPropertyMap /Locator.aspx 2/15/2012 Wenck TO: Kendra Lindahl, City Planner FROM: Kent Torve, P.E.; Vince Vander Top, P.E. DATE: February 21, 2012 SUBJECT: Hope Church Cemetery Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background Wenck has reviewed Hope Community Church grading plan dated 1 -11 -2011 and has following comments: • Plan shows approximately 5 to 6 feet of fill. No negative impacts are anticipated due to the fill. The limits of fill are shown to be outside of known wetalnds. • Drainage is proposed to the northeast towards large existing pond. No negative drainage impacts are anticipated. • A draintile is reported to exist within the fill area. The location of the draintile is not identified. The service area of the draintile is also not known. • The fill and cemetery area encroach upon an existing easement. The intent of the easement is understood to protect wetlands and permanent stormwater ponding areas. The stormwater areas were created during the construction of the church and greater property. It appears that the extent of dedicated easement exceeds the area to be protected for wetlands and stormwater. Recommendation Approve plan contingent upon a) Watershed, as LGU, verification that no wetland conservation act violations will occur due to the fill. b) A sketch plan being submitted to City Engineer of existing and proposed locations of draintile. The draintile must be protected or moved such that no negative drainage impacts are created. c) Determining the excess easement area is not required to protect wetland or stormwater treatment areas. It should also be verified that this easement area is not required for a secondary septic site. If the easement area is not required for protection, the easement in the fill area should be vacated to allow for construction of the cemetery. Kendra Lindahl From: James.Kujawa @co.hennepin.mn.us Sent: Tuesday, February 07, 2012 9:26 AM To: Kendra Lindahl Cc: Ali.Durgunoglu @co.hennepin.mn.us Subject: Hope Community Church Cemetery ECWMC Preliminary Review Attachments: FeeSchedule_August 2011.xls; ApplicationForm_2010.doc Hi Kendra, On behalf of the Elm Creek Watershed Management Commission, here is our preliminary comments on the information you provided us in your correspondence dated 1/23/12. 1) The amount of area disturbed ( >1.0 acres) triggers an ECWMC application and review of the grading and erosion controls on this site. 2) We will need an application, fee and erosion control plan to formally review and make a decision on this project. The fee will be based on a newly graded commercial /industrial /institutional site. 3) The amount of new impervious surface will be less than 0.5 acres, so no water quality or quantity analysis is necessary for the Commission. 4) Per the MN Wetland Conservation Act, because the original delineation is greater than three years old, the wetland boundary must be determined to be accurate or re- delineated if not. A new delineation or determination from a wetland delineator will be necessary. 5) The existing and proposed contours along the west property line do not match. This might be an issue if the City wishes to keep the water that channelizes along the toe of the slope in the drainage and utility easement along the property line. The drainage pattern in this area doesn't appear to change significantly, so the Commission will not require this channel in the easement 6) Slopes along the perimeter of the cemetery are being graded at 3:1. If the owner or city desires these slopes to be maintained we recommend 4:1 or flatter. 7) We are unsure why the vacated drainage and utility easement area was placed under an easement in the first place. We don't see any wetlands or drainage issues that should interfere with the vacation of it at this time. Please let me know if you have any other questions on this preliminary review. (See attached file: FeeSchedule_August 2011.xls)(See attached file: ApplicationForm_2010.doc) Please Note New Address Hennepin County Department of Environmental Services 701 Fourth Ave. South, Suite 700 Minneapolis, MN 55415 -1600 James.Kulawa @co.hennepin.mn.us Phone 612- 348 -7338 Fax 612- 348- 8532Disclaimer: Information in this message or an attachment may be government data and thereby subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, may be subject to attorney - client or work product privilege, may be confidential, privileged, proprietary, or otherwise protected, and the unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. From: Robert. Byers(abco. hen neoin.mn.us To: Kendra Lindahl Subject: Hope Community Church - CUP / Cemetery Date: Thursday, January 26, 2012 10:31:06 AM Attachments: pic14932.ioa Kendra: We have no comments on this action since it does not appear to impact the county roadway system, nor is it adjacent to a county road. Thanks for the opportunity to review. - Bob (Embedded image moved to file: pic14932.jpg)Disclaimer: Information in this message or an attachment may be government data and thereby subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, may be subject to attorney- client or work product privilege, may be confidential, privileged, proprietary, or otherwise protected, and the unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. J I t �`ki fa 1 February 7, 2012 Dear Kendra, Hope is a place of safety, restoration, healing, & equipping as we worship & encounter the Living God together as a family. Enclosed you will find the material that was missing with our submittal on the Cemetery development. We would like to let you know that our intentions are to not do the bituminous until the road has opportunity to settle and have sufficient compaction. This may take 2 -3 years before it meets out satisfaction and then the bituminous will be done in two separate applications. The future memorial garden will not include any structures at this time. If at some time in the future we would desire to do something of that nature we would come back to the city for guidance and approval. If you have any questions, please feel free to call me at 612 -685 -4970. Sincerely, Brian L. Lather 19951 OSWALD FARM ROAD CORCORAN, MN 55374 (763) 994 -HOPE BRIAN LO"T'HLR, PASTOR HOPE COMMUNITY January 17, 2012 Dear City of Corcoran, i Hope is a place of safety, testor;�a_iio n'Taffing, & equipping as mye worship & encounter the Living God together as a family. We are requesting approval from the city to construct a cemetery, the primary use of which is for the congregants of Hope Community Church. The area being designated for this use is 1.504 acres and will contain a total of 498 plots. The impact on adjoining properties will be minimal due to natural screening from an existing tree line as well as additional natural screenings to be planted. The only property in question is the Kothrade property to the west of the proposed site. There will not be the need to construct any buildings on the proposed site seeing that any equipment needed for the operation of the cemetery will be stored in other facilities already on site. The hours of operation will be as needed by the families and congregants who decide to use this facility for their needs. The employees that will be needed are currently staff employees of Hope Community Church so no additional positions of employment will be necessary. As mentioned earlier there will be a total of 498 grave sites and the impact on traffic will be a non -issue seeing as any use of the cemetery will coincide with a memorial service that will have taken place at Hope Community Church. The impact on the existing septic system as well as the alternate septic site is non- existing. The proposed site and the existing septic site are over 500 feet apart. Any potential environmental impacts seem to be non - existant at this time, however, if the city has concerns in this area we will be more than happy to address them as they would arise. At this time there are no plans to expand the proposed site. The only neighbor is the Kothrade farm which is currently being used. for agricultural purposes as well as heavy equipment storage. Sincerely, Brian L. Lother, President 1995:1 OSWALD FARM ROAD C:ORCORAN, MN 55374 (763) 494 -HOPE BRIAN LOTHER, PASTOR LEGAL DESCRIPTION OF SUBJECT PARCEL: (use this for the application) LOT 1, BLOCK 2, HOPE PLACE, HENNEPIN COUNTY, MINNESOTA. Legal Description of Proposed Cemetery: THAT PART OF LOT 1, BLOCK 2, HOPE PLACE, HENNEPIN COUNTY, MINNESOTA DESCRIBED AS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT; THENCE NORTH 01 DEGREE 10 MINUTES 16 SECONDS EAST ON AN ASSUMED BEARING ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 174.96 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 01 DEGREE 10 MINUTES 16 SECONDS EAST ALONG SAID WEST LINE A DISTANCE OF 257.26 FEET; THENCE NORTH 71 DEGREES 43 MINUTES 35 SECONDS EAST A DISTANCE OF 199.49 FEET; THENCE SOUTH 06 DEGREES 20 MINUTES 13 SECONDS WEST A DISTANCE OF 88.39 FEET; THENCE SOUTH 17 DEGREES 20 MINUTES 46 SECONDS EAST A DISTANCE OF 67.50 FEET; THENCE SOUTH 45 DEGREES 04 MINUTES 01 SECONDS EAST A DISTANCE OF 131.68 FEET; THENCE SOUTH 44 DEGREES 55 MINUTES 59 SECONDS WEST A DISTANCE OF 109.77 FEET; THENCE NORTH 89 DEGREES 09 MINUTES 42 SECONDS WEST A DISTANCE OF 220.77 FEET TO THE POINT OF BEGINNING. Legal Description of Easement to be Vacated: THAT PART OF A UTILITY AND DRAINAGE EASEMENT OVER LOT 1, BLOCK 2, HOPE PLACE, HENNEPIN COUNTY, MINNESOTA DESCRIBED AS LYING WITHIN THE FOLLOWING DESCRIBED PARCEL: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT; THENCE NORTH 01 DEGREE 10 MINUTES 16 SECONDS EAST ON AN ASSUMED BEARING ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 174.96 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 01 DEGREE 10 MINUTES 16 SECONDS EAST ALONG SAID WEST LINE A DISTANCE OF 257.26 FEET; THENCE NORTH 71 DEGREES 43 MINUTES 35 SECONDS EAST A DISTANCE OF 199.49 FEET; THENCE SOUTH 06 DEGREES 20 MINUTES 13 SECONDS WEST A DISTANCE OF 88.39 FEET; THENCE SOUTH 17 DEGREES 20 MINUTES 46 SECONDS EAST A DISTANCE OF 67.50 FEET; THENCE SOUTH 45 DEGREES 04 MINUTES 01 SECONDS EAST A DISTANCE OF 131.68 FEET; THENCE SOUTH 44 DEGREES 55 MINUTES 59 SECONDS WEST A DISTANCE OF 109.77 FEET; THENCE NORTH 89 DEGREES 09 MINUTES 42 SECONDS WEST A DISTANCE OF 220.77 FEET TO THE POINT OF BEGINNING. EXCEPT THE WESTERLY 10 FEET THEREOF. Hennepin' HOPE MINISTRIES INTERNTL INC 19951 OSWALD FARM RD ROGERS MN 55374 -8949 2010 TAXABLE MARKET VALUE FOR 2011 TAXES: 2011 TAXABLE MARKET VALUE FOR 2012 TAXES: Your taxable market value for property tax payable in 2092 was sent to you in the spring of 2.099, The period to discuss possible changes has passed and changes can no longer be made to yorrr property valuation. It is included here for your information only. City of CORCORAN Corcoran City Hall 8200 County Road 116 Corcoran MN 55340 763 - 420 -2288 STATE GENERAL TAX School District 877 Voter Approved Levy: Other Local Levies: School District Total Board of Education Room 214 1st Avenue NE Buffalo MN 55313 763 -682 -8708 Metro Special Taxing Dist. Metropolitan Council 390 Robert Street North St Paul MN 55101 -1805 651 - 602 -1647 Other Spec. Taxing Dist: Fiscal Disparity Tax: Tax Increment Tax: 8255.57 LA Your Proposed Property Tax fr 2012 Important • printed • n the back of t r I Property ID N0: 11- 119-23 14 0004 19951 OSWALD FARM RD 69,000 AG LAND NHSTD 63,000 AG LAND NHSTD "A new law effective beginning for pay 2012 converts the .homestead market value credit to a market value exclusion. The pay 2012 taxable market value for homesteads reflects this exclusion. 5254.68 Dec 8, 2011 7:00 PM Corcoran City Hall 8200 County Road 116 Corcoran MN 55340 No meeting required Dec 12, 2011 7:00 PM 8130.99 $130.29 Discovery Center $89.47 890.81 214 1st Avenue NE 9220.46 8221.10 Buffalo MN 55313 Your school district was scheduled to hold a referendum at the November general election. If this referendum was approved by voters, the schoal.district's property tax for 2012 may be higher than the proposed amount shown on this notice Dec 14, 2011 6:00 PM 99.72 $9.45 Metropolitan Council 390 Robert Street North St Paul MN 55101 -1805 134.37 933.26 No meeting required No meeting required No meeting required Check out the convenient payment options available to pay NEXT YEAR'S property taxes http: / /wwwhennepin.us or call 612 348 -3011 This J dot e u Do Not day P'rn}iiss d 2 9 �etcent of C henge S?itiperty Tax y p 5833.91 J.: Budget Meeting Dates Tunes and Locations 8315.42 Nov 29, 2011 6:00 PM Commissioner Board Room A2400 Government Center Minneapolis MN 55487 5254.68 Dec 8, 2011 7:00 PM Corcoran City Hall 8200 County Road 116 Corcoran MN 55340 No meeting required Dec 12, 2011 7:00 PM 8130.99 $130.29 Discovery Center $89.47 890.81 214 1st Avenue NE 9220.46 8221.10 Buffalo MN 55313 Your school district was scheduled to hold a referendum at the November general election. If this referendum was approved by voters, the schoal.district's property tax for 2012 may be higher than the proposed amount shown on this notice Dec 14, 2011 6:00 PM 99.72 $9.45 Metropolitan Council 390 Robert Street North St Paul MN 55101 -1805 134.37 933.26 No meeting required No meeting required No meeting required Check out the convenient payment options available to pay NEXT YEAR'S property taxes http: / /wwwhennepin.us or call 612 348 -3011 This J dot e u Do Not day s W d Q a a Q k ti Z W U a z 0 wz z W 15 U Z F an X W PROPOSED LANDSCAPE PLAN 498 CEMETERY LOTS_ ' PCC�SS RoPO l , .az /-'� 22' WOE ACCESS ROAD i'H NOR *AY PINES [PILAUS RE&NOSA1 W/ 6" IAut.CH a 4' DfA. COVUEROAt GRADE PLASIT NOTES: 1) ALL UNPAVED AREAS TO BE SEEDED WITH MNIX)T SttD MIX 238 OR LOUAI. UNDFRCROUND IRRIGATION SYSTFM SHALL BF DFSIGNFD /INSTALLFD TO PROVIDF COVFRAGF OF All UNPAVED /SEEDED AREAS. Scolc, !n Feef O 30 PiQ�� �p,Py'C DAVID L. ANDERSON, ARCIIITECT 20,520 IIILLSIUL DRIVL - >..._,. 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Li.t 1 Li . 0 `� r-) cj:f X Z cn <J o-0 Q — < LLJ �=ry r" C O0Lf) <LJO Z _ U p d (n fy 70 UJ z <00(-o �Ow c? ONU1'` i Z LJ LL tjj O O Z m 0 CC W 0_ z J a_ w Ll W 1- = O U v < W 0 j c�� Of W z Li . 0 `� r-) a) Z cn <J o-0 �=ry r" O0Lf) of) _ U <00(-o ONU1'` 0 Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: March 14, 2012 for the March 22, 2012 City Council Meeting RE: Request for Metropolitan Agricultural Preserve Designation and Initiation of Expiration for 95.57 acres of land owned by Richard Dempsey (PID 35- 119 -23 -12 -0002) (City file no. 12 -003) REVIEW DEADLINE: April 15, 2012 Application Request The landowner is requesting city approval to re- enroll this land into the Metropolitan Agricultural Preserves Program and initiate expiration. Notice of this request was published in the local paper as required by State statute. 2. Background Chapter 473H of the State Statutes requires that the property must be zoned long -term agricultural (or Agricultural Preserve in Corcoran). The owner must sign an eight -year perpetual covenant /agreement to leave the property in agricultural use, and farm using acceptable practices. In return, there are number of benefits to a landowner who enters into this program, including the fact that special assessments cannot be levied on Agricultural Preserve property. The property is located in the MUSA and is currently shown as Agricultural Preserve on the 2030 Future Land Use Map, as required by statute. The 2030 Sanitary Sewer Service Staging Plan shows this property in stage 4 of the plan (2025 -2030) and continuation of the agricultural preserve designation for an additional 8 years is unlikely to have a negative impact on the City's ability to extend sanitary sewer. The City has discretion when considering designating land as Agricultural Preserve and must determine whether the designation has any negative impact for the City. The Comprehensive Plan states "The City of Corcoran encourages the continuation of agricultural use within the community. This policy expresses the City's endorsement of the Metropolitan Agricultural Preserves program. All land parcels in the City that meet the requirements for eligibility in the Metropolitan Agricultural Preserves program according to Minn. Stat. Section 473H may apply to the City for enrollment. This policy is not intended to interfere with agricultural status of any lands prior to adoption of the Comprehensive Plan." Landformsm, SensiblyGrcens and Site to Finish- are service marks of Landform Engineering Company. • • • 3. Conclusion • The applicant complies with Agricultural Preserve standards and has initiated expiration of the Agricultural Preserve designation. Staff has drafted a resolution for approval, contingent upon the recording of the withdrawal application, which means that the land would be removed from Ag Preserve in 8 years. 4. Recommendation The City Council should move to adopt the resolution approving designation for this parcel as Metropolitan Agricultural Preserve. Staff has drafted a resolution for approval, contingent upon the recording of the withdrawal application, which means that the land would be removed from Ag Preserve in 8 years. 5. Recommendation The City Council should move to adopt the resolution approving designation of this parcel as Agricultural Preserve and approval of the notice of expiration, which would withdraw the property from Agricultural Preserve in 8 years. Attachments 1. Resolution 2. Aerial Location Map 3. Land Use Map 4. Agricultural Preserve Application Dempsey Agricultural Preserve Designation (city file 12 -003) March 22, 2012 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -13 Motion By: Seconded By: March 22, 2012 A RESOLUTION APPROVING A REQUEST FOR METROPOLITAN AGRICULTURAL PRESERVE DESIGNATION AND INITIATING EXPIRATION OF THE DESIGNATION FOR 95.57 ACRES OF LAND OWNED BY RICHARD DEMPSEY (PID 35- 119 -23 -12 -0002) WHEREAS, the below described parcel is guided Agricultural Preserve on the 2030 Future Land Use Plan in the City's Comprehensive Plan; WHEREAS, the below described parcel is located within the Metropolitan Urban Service Area (MUSA), but are located in the final stage (2025 -2030) of the 2030 Sanitary Sewer Service Staging Plan of the City's Comprehensive Plan; WHEREAS, the owner of the described parcel has made official application for their designation as an agricultural preserve; and WHEREAS, the owner has also submitted notice of withdrawal, which would remove the property from Agricultural Preserve in 8 years; WHEREAS, the requirements regarding size, covenants, development density and other stipulations of the act are deemed legally satisfied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that the following property owned by Richard Dempsey on property legally described below is hereby designated as Agricultural Preserve: Lot 10, Block 1, Meadow Trails, Hennepin County, Minnesota FURTHERMORE, approval of the Agricultural Preserve Designation is approved contingent upon filing both the entry and withdrawal applications concurrently. BE IT FURTHER RESOLVED, the above property be classified as "Agricultural Preserve" in the 2030 Future Land Use Plan of the Comprehensive Plan and the related zoning district, which will create more stringent zoning for the duration of the requested designation. No subdivisions can occur unless and until said properties are removed from the Ag Preserve Program. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 22nd day of March 2012. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota ATTEST: Jeanie Heinecke — Clerk RESOLUTION NO. 2012 -13 Kenneth Guenthner - Mayor Page 2 of 2 March 22, 2012 City Seal Hennepin County GIS - Printable Map Intarac0e Maps ,� 76/, - Type: Hg rreserve Home- Non - Homestead stead: Parcel 96.01 acres Area: 4,182,370 sq ft Price: zi�i5u,uu-i Sale 08/2008 Date: Sale Vacant Land Code: Page 1 of 1 Property Map This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 .;�, —husk Green! I http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 456460.91059999994,4991613... 3/14/2012 €? 1 'rte OAK [)ALE- all] � him rM INN ZMELEN I � �1111lr�w ��, - �, „• _ ems � �\ -,■ � III, � � ■ � �� " r, .. � � , w 1 � � • �,lif � 1 �' � � • � ���, A ���. -,. "ate'° � ' i� — ■oil W-O J �n 011 Figure 9 it of CORCORAN Draft 2030 Future Land Use Plan 2030 Comprehensive Plan N W A>E iz r", S 3,000 1,500 0 3,000 Feet PIM j� City Limit QStaging Boundaries Wetlands Rural /Ag Residential Existing Residential — Low Density Residential - Medium Density Residential Mixed Residential — High Density Residential Rural Service /Commercial — Commercial Mixed Use — Business Park Light Industrial — Public /Semi - Public Parks /Open Space — Golf Course Agricultural Preserve (Date of Expiration) Open Water *The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. This plan is intended to guide future development however the City has discretion to amend (with Metropolitan Council approval) the plan in response to landowner/ developer requests or response to other system plans. 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L ri O o -O y ,w Q 345U N O C a C) 0 d c� 00 tbM N kn Q 1+ N ID o sx � cn c M 0 R. I 3 U td n o y 1° U 0. L ri O o -O y ,w Q 345U N O C a C) 0 d c� 00 tbM N kn Q 1+ N ID o sx � cn c M 0 R. 41 O v� U O N N 4-i Cfy O cd 'C. .a 'C v y 0 3 Q dU 0 f.+ W ti C� tl W o ,o O U a m N 0 N °o 0 C7 N N a: 0 z cd cd a� �z d� O� Om " W C r v vhi Y aw m�o\0 a m City of Corcoran City Council Meeting Minutes March 8, 2012 9a. The Corcoran City Council met on March 8, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Ellen Schreder, City Engineer Torve, Public Works Superintendent Meister, Lieutenant Hamilton, and Public Safety Director Gormley. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Asleson to approve the agenda as presented with the following addition: 14. Personnel issue Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum -None 5. Presentations: 6 Hennepin County Commissioner Jeff Johnson summarized the county budget for 2012. Commissioner Johnson is personally working on water system issues in Hennepin County. Mayor Guenthner thanked Commissioner Johnson for his work on behalf of the City. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing -None Consent Agenda a. Draft Minutes of 02/23/12 Council Meeting 9 b. Resolution 2012 -09 Reestablishing Election Precincts and Polling Places MOTION: made by Gmach, seconded by Milbrandt to approve the consent agenda as presented Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. Council acknowledged receipt of the Parks and Trails Commission Draft Minutes of 02/21/12. No action taken. b. Councilor Asleson reported on the Planning Commissions discussion of Hope Ministries planning project. c. Public Safety Director Gormley presented to council a report of the 5th Annual Truck Safety Seminar and presented the Corcoran Police Department Award of Merit to Tim Mans, Director of Truck Safety Seminar Committee. MOTION: made by Asleson, seconded by Milbrandt to approve Resolution 2012 -010 Commendation of Truck Safety Seminar and Approval of Donated Funds as presented with the following addition: Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Page 1 of 4 City of Corcoran City Council Meeting Minutes March 8, 2012 11. Unfinished Business 9a. a. Sewer and Water Project i. City Engineer Torve updated all on the information shared at the March 2, 2012 informational meeting. MOTION: made by Asleson, seconded by Cossette to authorize a feasibility study for development of a gravity sewer system with street reconstruction for the Downtown area with an estimated cost of $7,000; and to further authorize development of a financial plan for this project to include the viability of establishing a special taxing district. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). ii. City Engineer Torve asked council to table a decision on the Cooperative Agreement between City and Met Council while he clarifies some areas of the agreement with the Met Council. Mayor suggested a meeting with Corcoran's Met Council representative and a Met Council staff member. b. PW Facility MOTION: made by Cossette seconded by Asleson to authorize staff to develop a Phase 1 Request for Proposals (RFP) for preliminary design of a public works facility as outlined at the 02/23/12 council meeting. Voting Aye: Guenthner, Asleson, Cossette, mac and Milbrandt. (Motion carried 5:0). c. Commission Appointments IL MOTION: made by Asleson, seconded by Milbrandt to appoint the following Planning Commissioners: Meredith Wu — Three year appointment Dorothy Theis — One year alternate appointment Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). d. Approval of Revised Employee Handbook MOTION: made by Milbrandt, seconded by Gmach to approve the Employee Handbook as presented with the discussed language change on page 38. MOTION: made by Cossette to amend the approval motion to reinstate 2 personal days for non- union employees, motion amendment failed. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). e. Draft 2012 -2016 CIP MOTION: made by Asleson, seconded by Gmach to approve 2012/2013 CIP as presented with the following exclusions: Mini Excavator IT Client Computer Replacement Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. Page 2 of 4 City of Corcoran City Council Meeting Minutes March 8, 2012 (Motion carried 5:0). 12. New Business 9a. a. Approval of Sign Bid for City Park to be funded by the park dedication fund. MOTION: made by Milbrandt, seconded by Cossette to approve purchase of park signs per quote from Now Signs dated 9/6/11. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Asleson, seconded by Milbrandt to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims None c. All Other Claims As Presented MOTION: made by Cossette, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. Gmach abstained from approval of the Trusight invoice. (Motion carried 5:0). 14. Unscheduled Items Staff member Tanya Budzynski submitted her resignation effective March 16, 2012. Mayor Guenthner recessed the regular meeting at 8:46 to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 9:38 15. Closed Meeting a. Council met in closed session to consider purchase of Roehlke property for a Public Works Facility. No formal action was taken. 16. Review of Upcoming Council Meeting Agenda Hope Ministries Planning Case MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:39 pm Page 3 of 4 City of Corcoran City Council Meeting Minutes March 8, 2012 Jeanie Heinecke, City Clerk 9a. Page 4 of 4 0 Contract No: A120212 AGREEMENT FOR CITY OF CORCORAN COMMUNITY PARK BATTING CAGES AND FIELD NETTING This Agreement is between the County of Hennepin, State of Minnesota ( "COUNTY "), A -2300 Government Center, Minneapolis, MN 55487, and City of Corcoran, 8200 County road 116, Corcoran, MN 55340 ( "LOCAL UNIT OF GOVERNMENT " or "LGU "). Recitals Minnesota Statutes Section 473.757, subd. 2 authorizes Hennepin County to make grants for youth activities and youth and amateur sports within Hennepin County from certain funds collected as part of the sales tax authorized in Section 473.757, subd. 10. 2. Pursuant to Hennepin County Board Resolution 09- 0320R3, Hennepin County created the Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants for youth sports and activities and amateur sports within Hennepin County. 3. In 2011, as part of the Hennepin Youth Sports Program, by Resolution No. 11- 0568R1, Hennepin County authorized an award of $8,000 to the LGU for the purchase of Batting Cages and Field Netting, as described in greater detail in the LGU's application ( "Equipment "). NOW, THEREFORE, the parties hereto do hereby agree as follows: The parties agree as follows: TERM AND COST OF THE AGREEMENT Pursuant to the terms herein and as reimbursement to the LGU for the LGU's purchase of the Equipment, COUNTY shall pay the LGU $8,000. 2. USE OF FUNDS The LGU shall use all funds received under this Agreement for the purchase of the Equipment in accordance with the application submitted by the LGU to the Minnesota Amateur Sports Commission. The application for the Equipment, dated October 13, 2011, is on file with Hennepin County and said application is incorporated into this Agreement by this reference. The LGU shall be solely responsible for securing all additional funds needed to complete the purchase of the Equipment. The LGU agrees that the Equipment will display a plaque, decal or sticker, as agreed to by the LGU and COUNTY, identifying that the Equipment was purchased with funds provided by the Hennepin Youth Sports Program. Upon the purchase and deployment of the Equipment, the LGU shall provide information, data, statistics and other metrics related to the Equipment, related projects, participants and/or related activities, including but not limited to usage numbers, who is using the Batting Cages and Fields, and what changes in usage were noted. This information shall be provided within one year of completion and on an annual basis for two years thereafter. 3. PAYMENT FOR SERVICES The LGU shall provide an invoice for the LGU's actual cost of the Equipment. The invoice should include supporting documentation including but not limited to a receipt confirming the LGU's final, actual purchase of the Equipment, which receipt shall identify the seller, the date of sale, and confirm payment of the outstanding balance. Additionally, the LGU shall provide a duly signed certification confirming that the LGU is in possession of the Equipment and has deployed the same for use as indicated in the LGU's application. Said documentation shall be provided or before December 31, 2012. COUNTY shall not pay for Equipment (i) not supported by the necessary documentation; or (ii) for which the documentation is provided after said date. Payment shall be made directly to the LGU upon the presentation of the invoice in the manner provided by law governing the COUNTY'S payment of claims and /or invoices. Payment shall be made within forty -five (45) days from receipt of the invoice. 4. NON - DISCRIMINATION In accordance with the COUNTY's policies against discrimination, LGU agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 5. INDEMNIFICATION LGU agrees to defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of LGU, a subcontractor hired by the LGU, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of LGU to perform any obligation under this Agreement. Nothing in this Agreement constitutes a waiver, by either party, of any statutory or common law defenses, immunities, or limits on liability. Neither party shall be required W to pay to a third party, on behalf of themselves or the other party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for COUNTY and the LGU shall not be stacked or added together to determine the maximum amount of liability for either party. 6. DATA PRACTICES Each party and their officers, agents, owners, partners, employees, volunteers and subcontractors shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. The terms of this section shall survive the cancellation or termination of this Agreement. 7. RECORDS — AVAILABILITY /ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, LGU agrees that the COUNTY, the State Auditor, the Legislative Auditor or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of LGU and involve transactions relating to this Agreement. LGU shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its termination or cancellation. 8. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. LGU binds itself, its partners, successors, assigns and legal representatives to the COUNTY for all covenants, agreements and obligations contained in the contract documents. B. LGU shall not subcontract, assign, transfer or pledge this Agreement or its obligations hereunder, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the COUNTY. A consent to assign shall be subject to such conditions and provisions as the COUNTY may deem necessary, accomplished by execution of a form prepared by the COUNTY and signed by LGU, the assignee and the COUNTY. Permission to assign, however, shall under no circumstances relieve LGU of its liabilities and obligations under the Agreement. 9. MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. The matters set forth in the Recitals provisions at the beginning of this Agreement are incorporated into and made a part of this Agreement. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. 10. DEFAULT AND CANCELLATION A. If LGU fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless LGU's default is excused by the COUNTY, the COUNTY may upon written notice immediately cancel this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the COUNTY to delay payment until LGU's compliance. In the event of a decision to withhold payment, the COUNTY shall furnish prior written notice to LGU. B. The above remedies shall be in addition to any other right or remedy available to the COUNTY under this Agreement, law, statute, rule, and/or equity. C. The COUNTY's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. D. This Agreement may be canceled with or without cause by either party upon thirty (30) day written notice. If COUNTY cancels this Agreement without cause upon thirty days written notice, COUNTY shall pay the LGU reasonable expenses incurred prior to the notice of cancellation. E. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: INDEMNIFICATION; DATA PRACTICES; RECORDS - AVAILABILITY /ACCESS; DEFAULT AND CANCELLATION; PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 11. CONTRACT PROCESSING AND ADMINISTRATION Jan Craig, or successor (County Contract Administrator), shall manage this Agreement on behalf of the COUNTY and serve as contract liaison between the COUNTY and LGU. 2 12. COMPLIANCE AND NON - DEBARMENT CERTIFICATION A. LGU shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. B. If the source or partial source of funds for payment of services under this Agreement is federal, state or other grant monies, LGU shall comply with all applicable conditions of the specific referenced or attached grant. C. LGU certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 13. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the COUNTY shall be sent to the County Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to LGU shall be sent to the address stated in the opening paragraph of the Agreement. 14. PROMOTIONAL LITERATURE Except as expressly indicated herein, the LGU agrees that the terms "Hennepin County" or any derivative shall not be utilized in any promotional literature, advertisements of any type or form or client lists without the express prior written consent of the COUNTY. 15. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. 5 LGU AUTHORIZATION *LGU: By: Its: And: Its: organized under: Statutory Option A Option B Charter. *LGU shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. This documentation shall be submitted at the time LGU returns the Agreement to the COUNTY. Documentation is not required for a sole proprietorship. Reviewed by the County Attorney's Office COUNTY ADMINISTRATOR APPROVAL COUNTY OF HENNEPIN STATE OF MINNESOTA County Administrator Department Director of Date: Date: Con Contract No: A120212 AGREEMENT FOR CITY OF CORCORAN COMMUNITY PARK BATTING CAGES AND FIELD NETTING This Agreement is between the County of Hennepin, State of Minnesota ("COUNTY'), A -2300 Government Center, Minneapolis, MN 55487, and City of Corcoran, 8200 County road 116, Corcoran, MN 55340 ( "LOCAL UNIT OF GOVERNMENT " or "LGU "). Recitals I . Minnesota Statutes Section 473.757, subd. 2 authorizes Hennepin County to make grants for youth activities and youth and amateur sports within Hennepin County from certain funds collected as part of the sales tax authorized in Section 473.757, subd. 10. 2. Pursuant to Hennepin County Board Resolution 09- 0320R3, Hennepin County created the Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants for youth sports and activities and amateur sports within Hennepin County. 3. In 2011, as part of the Hennepin Youth Sports Program, by Resolution No. 11- 0568R1, Hennepin County authorized an award of $8,000 to the LGU for the purchase of Batting Cages and Field Netting, as described in greater detail in the LGU's application ( "Equipment"). NOW, THEREFORE, the parties hereto do hereby agree as follows: The parties agree as follows: 1. TERM AND COST OF THE AGREEMENT Pursuant to the terms herein and as reimbursement to the LGU for the LGU's purchase of the Equipment, COUNTY shall pay the LGU $8,000. 2. USE OF FUNDS The LGU shall use all funds received under this Agreement for the purchase of the Equipment in accordance with the application submitted by the LGU to the Minnesota Amateur Sports Commission. The application for the Equipment, dated October 13, 2011, is on file with Hennepin County and said application is incorporated into this Agreement by this reference. The LGU shall be solely responsible for securing all additional funds needed to complete the purchase of the Equipment. The LGU agrees that the Equipment will display a plaque, decal or sticker, as agreed to by the LGU and COUNTY, identifying that the Equipment was purchased with funds provided by the Hennepin Youth Sports Program. Upon the purchase and deployment of the Equipment, the LGU shall provide information, data, statistics and other metrics related to the Equipment, related projects, participants and /or related activities, including but not limited to usage numbers, who is using the Batting Cages and Fields, and what changes in usage were noted. This information shall be provided within one year of completion and on an annual basis for two years thereafter. 3. PAYMENT FOR SERVICES The LGU shall provide an invoice for the LGU's actual cost of the Equipment. The invoice should include supporting documentation including but not limited to a receipt confirming the LGU's final, actual purchase of the Equipment, which receipt shall identify the seller, the date of sale, and confirm payment of the outstanding balance. Additionally, the LGU shall provide a duly signed certification confirming that the LGU is in possession of the Equipment and has deployed the same for use as indicated in the LGU's application. Said documentation shall be provided or before December 31, 2012. COUNTY shall not pay for Equipment (i) not supported by the necessary documentation; or (ii) for which the documentation is provided after said date. Payment shall be made directly to the LGU upon the presentation of the invoice in the manner provided by law governing the COUNTY'S payment of claims and/or invoices. Payment shall be made within forty -five (45) days from receipt of the invoice. 4. NON - DISCRIMINATION In accordance with the COUNTY's policies against discrimination, LGU agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 5. INDEMNIFICATION LGU agrees to defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of LGU, a subcontractor hired by the LGU, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of LGU to perform any obligation under this Agreement. Nothing in this Agreement constitutes a waiver, by either party, of any statutory or common law defenses, immunities, or limits on liability. Neither party shall be required 2 to pay to a third party, on behalf of themselves or the other party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for COUNTY and the LGU shall not be stacked or added together to determine the maximum amount of liability for either party. 6. DATA PRACTICES Each parry and their officers, agents, owners, partners, employees, volunteers and subcontractors shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. The terms of this section shall survive the cancellation or termination of this Agreement. 7. RECORDS — AVAILABILITY /ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, LGU agrees that the COUNTY, the State Auditor, the Legislative Auditor or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of LGU and involve transactions relating to this Agreement. LGU shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its termination or cancellation. 8. SUCCESSORS SUBCONTRACTING AND ASSIGNMENTS A. LGU binds itself, its partners, successors, assigns and legal representatives to the COUNTY for all covenants, agreements and obligations contained in the contract documents. B. LGU shall not subcontract, assign, transfer or pledge this Agreement or its obligations hereunder, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the COUNTY. A consent to assign shall be subject to such conditions and provisions as the COUNTY may deem necessary, accomplished by execution of a form prepared by the COUNTY and signed by LGU, the assignee and the COUNTY. Permission to assign, however, shall under no circumstances relieve LGU of its liabilities and obligations under the Agreement. 9. MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. The matters set 3 forth in the Recitals provisions at the beginning of this Agreement are incorporated into and made a part of this Agreement. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. 1.0. DEFAULT AND CANCELLATION A. If LGU fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless LGU's default is excused by the COUNTY, the COUNTY may upon written notice immediately cancel this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the COUNTY to delay payment until LGU's compliance. In the event of a decision to withhold payment, the COUNTY shall furnish prior written notice to LGU. B. The above remedies shall be in addition to any other right or remedy available to the COUNTY under this Agreement, law, statute, rule, and/or equity. C. The COUNTY's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. D. This Agreement may be canceled with or without cause by either party upon thirty (30) day written notice. If COUNTY cancels this Agreement without cause upon thirty days written notice, COUNTY shall pay the LGU reasonable expenses incurred prior to the notice of cancellation. E. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: INDEMNIFICATION; DATA PRACTICES; RECORDS - AVAILABILITY /ACCESS; DEFAULT AND CANCELLATION; PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 11. CONTRACT PROCESSING AND ADMINISTRATION Jan Craig, or successor (County Contract Administrator), shall manage this Agreement on behalf of the COUNTY and serve as contract liaison between the COUNTY and LGU. 4 12. COMPLIANCE AND NON - DEBARMENT CERTIFICATION A. LGU shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. B. If the source or partial source of funds for payment of services under this Agreement is federal, state or other grant monies, LGU shall comply with all applicable conditions of the specific referenced or attached grant. C. LGU certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 13. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the COUNTY shall be sent to the County Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to LGU shall be sent to the address stated in the opening paragraph of the Agreement. 14. PROMOTIONAL LITERATURE Except as expressly indicated herein, the LGU agrees that the terms "Hennepin County" or any derivative shall not be utilized in any promotional literature, advertisements of any type or form or client lists without the express prior written consent of the COUNTY. 15. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. E LGU AUTHORIZATION *LGU: By: Its: And: Its: organized under: Statutory Option A Option B Charter, *LGU shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. This documentation shall be submitted at the time LGU returns the Agreement to the COUNTY. Documentation is not required for a sole proprietorship. Reviewed by the County Attorney's Office COUNTY ADMINISTRATOR APPROVAL COUNTY OF HENNEPIN STATE OF MINNESOTA County Administrator Department Director of Date: Date: Cel City of Corcoran, MN Hennepin Youth Sports Program -Grant Application 2011 Scope of Project The City of Corcoran, MN, proposes two pieces of youth sports equipment at a total cost of $15,500 to promote the youth sports utilization of the existing Corcoran Community Park baseball and softball fields. The grant request is to cover $8,000 of the project expense. The equipment is: • Purchase and erection of field netting in order to separate the full size baseball/softball diamond from the existing four T -Ball fields. • Replace the 20 plus year old youth batting cage that is deteriorated and has been vandalized to the point that is not operational. Needs Statement In the City of Corcoran, there is one city park for organized and sports related activities and is approximately 22 acres in size. Immediately adjacent to the city park, are approximately 60 acres of land owned by the Rockford School District (RSD). Both sites are programmed extensively to provide youth sports activities through the city, the RSD, and the Corcoran Athletic Association. These parks serve the needs of a very wide area. The City of Corcoran covers an area of 35+ square miles and a population close to 5,600 people. The RSD borders include approximately half of Corcoran and several other neighboring communities. In both park properties there are six baseball /softball fields that serve youth sports including the organized RSD school teams. The field netting will serve to separate the younger T -Balls players from the balls being hit by players in the fields immediately to the west of the T -Ball fields The batting cage in the city park is very old and no longer operational. The city and the Corcoran Athletic Association would like to rebuild the cage to the standard needed by high school varsity players and make available to all youth teams. Resolution of Local Government Unit. The City of Corcoran City Council passed resolution 2011 -46 on October 13, 2011 which authorizes the filing of the application and execution of final agreements with Hennepin County. Geographic Location Map Two maps are included which shows the City of Corcoran within Hennepin County and the Corcoran Park within the City of Corcoran. Site Plan The site plan and maps indicate the location of the field netting and the batting cage. 10/12/2011 The Hennepin Youth Sports Equipment Program, Grant Application Environmental Intrusion Statement There is no existing condition known to the city within, around, or under Corcoran Community Park that would constitute a hazard or, would warrant correction or mitigation of any kind. Agreements and Arrangements The City of Corcoran is the sole owner of the park and all of the venues within the park. There are no agreement with any users or organizations that use this park and their facilities that would hinder the use of the requested equipment. Operations and Maintenance Statement The City of Corcoran intends to operate and maintain the Corcoran Community Park and all facilities located within the boarders of the park into perpetuity. The ball fields identified in the enclosed map of the park are an integral part of this park will also be permanently operated and maintained as such and certainly for more than 50 years. There are no plans envisioned, stated, or even discussed that would move, dissolve, or redevelop this park (or any parts of this park) for redevelopment into a non -park use Comprehensive Plan Compatibility The Corcoran Community Park and all of its facilities, amenities, and uses is compatible with all policies and goals as stated in the 2030 Corcoran Comprehensive Plan which has been accepted by the Met council and adopted by the City of Corcoran on June 23, 2011. Estimate of Users Children and youth up to high school age as well as youth oriented sports programs will be the primary users of the facility and will be the highest priority for use. The use of the six baseball ball fields will also be available to all members including adults as a second priority. Local Matching Funds The City of Corcoran will be the principal contributor to the purchase and development of the equipment. The city will undertake site development work, as well as assisting in the erection of the equipment. City personnel and machinery will be employed for the base development of the site. The city will also will be responsible for the ongoing maintenance and upkeep of the equipment. Budget The proposed budget for both pieces of equipment is $15,500. The proposal is for the city to cover 52% of the cost and the Hennepin Youth Sports Equipment Grant to cover 48 %. The budget is as follows: 2 10/12/2011 The Hennepin Youth Sports Equipment Program, Grant Application Project Cost Revenue Revenue Revenue City -Park Revenue- Revenue - CAA Jaycees Fund In Kind Grant Field $10,000 $1,250 $3,000 $4,500 Netting Batting $5,500 $1,250 $2,000 $3,500 Cage Total $15,500 $1,250 $1,250 $3,000 $2,000 $8,000 Timeline The planning is well underway. This planning has started and will continue through the first quarter of 2012. Actual development and implementation will start in the Spring, 2012 in time for the park opening in May of 2012. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -14 March 22, 2011 9c. MOTION BY: SECONDED BY: A RESOLUTION APPROVING TEMPORARY ON -SALE 3.2% MALT LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor Licenses are granted effective for the dates as indicated, to the following Licensees, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE Hamel Rodeo, Inc.* On -sale 3.2% malt liquor July 5, 2012 — July 8, 2012 *Restricted use (purchasing and consuming) in fenced off 'Beer Gardens" area only. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 22nd day of March, 2012 Kenneth Guenthner, Mayor ATTEST: City Seal Jeanie Heinecke, Clerk Page 1 of 1 City of Corcoran March 22, 2012 County of Hennepin State of Minnesota RESOLUTION NO. 2012 -15 9d. Motion By: Seconded By: A RESOLUTION AWARDING 2012 ASPHALT MAINTENANCE CONTRACTS WHEREAS, pursuant to bids and quotes sought for 2012 street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following bids were received for Asphalt Maintenance Pick Up at Plant GMH Asphalt Corp No Bid Omann Brothers Paving $54.64 BE IT RESOLVED that Omann Brothers Paving has been identified as the lowest responsible bidder for product picked up at the plant; in the event Omann Brothers Paving is unable to provide plant pick up on the dates required by Corcoran Public Works, the next lowest bidder will be used. Delivered to Site GMH Asphalt Corp No Bid Omann Brothers Paving No Bid BE IT RESOLVED that no contractor has been identified as the lowest responsible bidder for product delivered to site. Placed on City Streets Omann Brothers Paving $58.50 GMH Asphalt Corp $66.66 BE IT RESOLVED that Omann Brothers Paving has been identified as the lowest responsible bidder for product placed on city streets; in the event Omann Brothers Paving is unable to provide placement on city streets on the dates required by Corcoran Public Works, the next lowest bidder will be used. THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: 1. That the Mayor and Clerk are hereby authorized and directed to enter into contracts with above identified responsible bidders in the name of the City of Corcoran for the 2012 street maintenance materials. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn RESOLUTION NO. 2012 -15 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn March 22, 2012 Whereupon, said Resolution is hereby declared adopted on this 22nd day of March 2012. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal ., City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -16 March 22, 2012 9e. Motion By: Seconded By: A RESOLUTION AWARDING SEAL COATING CONTRACT WHEREAS, pursuant to quotes and bids sought for 2012 Seal Coating street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following quotes were received: CONTRACTOR TRAP ROCK (TN) GRANITE (TN) BITUMINOUS (GL) PAVEMENT MARKERS Allied Blacktop $48.00 $41.00 $3.10 $2.50 Pearson Bros $60.00 $50.00 $2.99 $3.00 Astech Corp No bid No Bid No Bid No Bid BE IT RESOLVED that Allied Blacktop has been identified as the lowest responsible bidder; THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: 1. That the Mayor and Clerk are hereby authorized and directed to enter into contract with above identified responsible bidder in the name of the City of Corcoran for the 2012 street maintenance materials. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 10th day of March 2011. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal STAFF REPORT Agenda Item No. 9f. Council Meeting: Prepared By: March 22, 2012 Pat Meister, Public Works Superintendent Topic: Action Required: Bobcat Track Loader Purchase Council Approval Background: Replacement of 1990 Case 621 Loader. Discussion: 1990 Case 621 Loader traded in to purchase 2012 Bobcat Track Loader per Public Works equipment replacement schedule. (see attached quote) Financial Impact: Budgeted $27,000 in 2012/2013 CIP proposal Recommendation: Council approval to purchase 1WiAW&AF1491 Esta6fished in 1946 )?� Bobcat,. 4Wzz7W-a-- INDS ao=w m2woo 1<,j1)ottx F& 6140 Hwy. 10 NW 9 Anoka, MN 55303 * Phone 7631323-1720 * Fax 7631422-3949 * www.lanoequip.com February 24, 2012 CITY OF CORCORAN 8200 County Road 116 Corcoran, MN 55340 763/420-2288 Phone Attn: Pat RE: New Bobcat Track Loader Quote I- New Bobcat Compact Track Loader $51,840.50 a. Model T770 b. A-91 Package c. Municipal Specs 2- 84' Front Loader Bucket $ 1,061.90 3- 2-yard High Capicaity Snow Bucket-96" Wide $ 1,963.80 a. SBHV96 Heavy Duty 4- Trade-In $ -28,450.60 a. Case 621 Wheel Loader 5- Freight $ 548.20 Subtotal $26,963.80 Sales Tax $ 1,853.77 Total $28,817.57 SALES * PARTS * SERVICE - RENTAL e LEASE * FINANCE 10a. CITY OF CORCORAN PLANNING COMMISSION MEETING 7:00 PM — Thursday, March 1, 2012 MINUTES Present Vice Chair — Dean Jacobs Commissioners — Darrell Krueger, Meredith Wu, Nell Kadlec Alternate — Bob Laddusaw Absent — Chair Pat Hank and Commissioner Rickey Ravnholdt Others present for the meeting — Council Liaison Rich Asleson, Administrator Dan Donahue, City Planner Kendra Lindahl, Office Manager Jill Smith -Arens 1. Call to Order - Dean Jacobs called the meeting to order at 7:00 pm 2. Pledge of Allegiance 3. Swearing in of Commissioners - Reading of oath given by Administrator Dan Donahue as Darrell Krueger was appointed Commissioner for another 3 year term and Bob Laddusaw was appointed as a First Alternate for a 1 year term 4. Appointment of Chair and Vice Chair — Tabled for the next Planning Commission Meeting 5. Open Forum -None 6. Agenda a. Approval of Agenda — Motion by Dean Jacobs to approve as presented b. December 1, 2011 Commission Minutes Motion by Darrell Krueger to approve and seconded Meredith Wu, All voted aye motion carried 5:0 7. Unfinished Business - None 8. New Business a. Public Hearing. Public Hearing — Hope Ministries Conditional Use Permit for Cemetery at 19951 Oswald Farm Road (11- 119 -23 -14 -0004) (city file 12 -002) Motion by Darrell Krueger and seconded by Bob Laddusaw • Staff Report was presented by Kendra Lindahl • Open Public Hearing — Ed Myrlis was present and John Kothrade representing his parents with and Brook Hanson, discussion consisted of the drainage affect it may have on the surrounding properties by fill being brought in and the condition and terms of the temporary private gravel pathway. Travis Varness a land surveyor represented Hope Church showing how the property would be graded and filled. Some discussion was also talked about by Commissioner Wu who brought up the setbacks screening and condition of trees on adjacent properties. Lindahl added tree line is a voluntary condition by Hope Church and pointed out in the resolution there was a financial guarantee for the improvement to finish the private pathway. Issues were brought up about drain tile and the Church had given their word they would take responsibility. In conclusion none of these issues should affect the properties. 10a. • Resolution was discussed and the City Engineer will go out and inspect the drainage to ensure is not adding new drainage to adjoining properties. An erosion control plan should be presented to the city for additional information to meet conditions. Resolution was recommended and action to be taken by Dean Jacobs Motion to approve by Darrell Krueger and seconded by Bob Laddusaw All voted aye motion carried 5:0 • Public Comment — Brook Hanson asked how the process of this application worked as to what were the next steps. • Close Hearing — Dean Jacobs proposed a Motion to close , All voted Aye 5:0 • Commission Discussion & Recommendation 9. Reports: Dan Donahue requested to move Maple Hills community center ahead so Pastor Brian could hear what was being proposed • Ordinance Priorities Summary — Informational only minimal discussion to make council and commissions aware • Planning Project Update — Informational only no current projects scheduled for April. Lindahl mentioned waiting for Patnode's application. Laddusaw asked about Lions Park; changes were made without city approval on site grading plan and landscaping plan must be presented Lindahl stated Administrator sent a letter in December approval of Auto storage must be represented . Jacobs asked about status of Rocks and Blocks, Administrator stated he has seen Lee and has spoke with him and said it would be dealt with in the spring. It is a code violation that needs to be fixed. Wu questioned how it is handled and the procedures and time period allowed to take care of problems. Lindahl added complaints are responded to a complaint basis and not out looking for code violations. • Liaison Report (Asleson) — Questioned the Building Rights map the Administrator stated it would possibly be handled by a grant as a class project from the U of M to do GIS mapping in the fall semester and has not heard back yet. Also state he submitted another grant for a summer interim to work at the City on the Parks and Trails easements. Updated commission on the Public Works facility stages and locations. He also discussed sewer and water proposal and options while using TIF moneys and available cash flow to possibly service downtown businesses. • Other Business - none • Maple Hills Community Center Project - Verbal update given by Dan Donahue on a proposed CDBG Program that was discussed at the previous Council Meeting on 2/23/2012. 10. Adjournment - Motion by Bob Laddusaw and seconded by Darrell Krueger, All voted Aye 5:0 MEMORANDUM DATE March 13, 2012 TO Dan Donahue cc City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 The following is a summary of project status for current, active projects: 11 • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013. This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development /subdivision. Daryl and Lori Patnode Accessory Building Contract /Certificate of Compliance (city file no. 11- 006). The Patnodes requested that the City allow them to construct an addition onto an existing barn without approval of a CUP or Certificate of Compliance due the close of the construction season and need for the barn addition. The City agreed to allow the Patnodes to begin construction on the barn with the condition that they submit a Certificate of Compliance for City approval upon adoption of the new Zoning Ordinance that will create the new process. City Clerk Heinecke is following up with the Patnodes to ensure compliance. 3. Shamrock Golf Course Site Plan Amendment at 19625 Larkin Road (city file no. 11 -014). Mark Deziel has submitted an application for a site plan amendment for Shamrock Golf Course for a small storage building in the southern portion of the site. The application is currently incomplete. 4. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application has tentatively been scheduled of Planning Commission review of the conditional use permit at a public hearing on March 1St and City Council review of the conditional use permit and public hearing for the easement vacation on March 22nd 5. Richard Dempsey Agricultural Preserve Designation and Initiation of Expiration (city file 12- 003). Richard Dempsey has submitted a request to renew his agricultural preserve designation that expired on February 12, 2012. He is requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). This item is on the March 22nd Council agenda for consideration. 6. Patnode Agricultural Preserve Designation and Initiation of Expiration (PID 20- 119 -23 -31 -0003) (city file 12 -004). Daniel and Cynthia Patnode have submitted a request to renew the agricultural preserve designation on this 79 -acre parcel, which expired on March 12, 2012. They are requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). Landform'", SensiblyGreen " and Site to Finish" are service marks of Landform Professional Services, LLC. 1 7. Patnode Agricultural Preserve Designation and Initiation of Expiration (PID 29- 119 -23 -12 -0006) (city file 12 -005). James and Beverly Patnode have submitted a request to renew the agricultural preserve designation on this 55.65 -acre parcel, which expired on March 12, 2012. They are requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and will be working to close out this project. 2. Savoie Fields Final Plat (city file no. 07 -011). This two -lot subdivision was approved and received one extension that expired on January 28, 2011. The landowner has applied for an after - the -fact extension of the plat approvals. This item was approved by the City Council on July 28, 2011. The final plat approvals now expire on January 28, 2012. THIS APPLICATION HAS EXPIRED. STAFF WILL BEGIN CLOSING OUT THE FILE AND REFUND ANY OUTSTANDING ESCROW. Lions Park (city file 09 -001). The rezoning to PUD, PUD general plan and PUD final plan to formalize the existing land uses and allow seasonal outside motor vehicle storage was approved by the Council on August 27, 2009. The rezoning was effective on the date of approval. However, the applicant must initiate construction of the improvements PUD within one year after the effective date of the PUD rezoning by the City Council. Upon good cause shown, the City Council may extend the time for one additional year. If construction is not commenced within these time periods, any building permits issued for the PUD shall be void and the Planning Commission may initiate proceeding to rezone the subject property. The one year period ended on August 27, 2010. Staff visited the site on November 1St and noted that while some improvements have taken place, including permits along CR 101, the outside storage of vehicles was not initiated within the one year period and the approvals have expired for that portion of the project. Any work on site (including the previously completed work that is different from the approved plan) requires submittal of plans to the city for review and approval. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process. 5. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 6. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The request was approved by the City Council on January 26, 2012. 7. Corcoran Wildlife Preserve (city file 10 -009). Preliminary plat (city file 06 -004) was approved on September 27, 2007 (Res. 2007 -72) with 8 findings and conditions. On September 23, 2010, the city council approved Resolution 2010 -40 approving the final plat. The applicant has 2 years to address MEMORANDUM all conditions of approval and record the final plat. The final plat approvals will expire on September 23, 2012 unless the applicant requests and is granted an extension. 8. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The City Administrator sent a letter to the applicant on October 14th regarding the required code violation corrections. 9. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant is working through finance and other issues and intends to file the plat later this year. 10. Highland Bank Preliminary and Final Plat approval for "Highland Subdivision" at 10435 CR 19 (city file no. 11 -010). On November 21St Highland Bank received City Council approval of a preliminary and final plat to subdivide the existing 60.56 -acre parcel into one 5 -acre lot with the existing home and one 54.19 -acre outlot. The mylar has been released to the applicant for filing. MEMORANDUM Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: March 13, 2012 for the March 22, 2012 City Council Meeting RE: Ordinance Priorities 1. Background The Planning Commission ranked their priorities at their October 2011 meeting. Staff provided a summary of the priority summary to the City Council at their January meeting. At that meeting, the Planning Commission Chair indicated that he would like this summary to be presented again to the Planning Commission. Therefore, this summary was presented again to the Planning Commission at their March 1, 2012 meeting. Given the budget constraints that we face, staff recommends that we focus on 2 or 3 priorities for 2012. The City Planner and City Administrator met and ranked what we think are the five most important items to be addressed and requested Council direction to prioritize our work for 2012. 1. Design Standards for Preservation and Restoration Lands. This is required by the newly adopted OS &P ordinance. This is a new element that was not part of the previous version of the OSP plat process. It may be helpful to work with the greenway committee to develop the framework and concepts. The final language will need to be drafted to be consistent with our other ordinances. 2. Development Rights Map update. This map has not been updated since 2006. Because the development rights program is the basis for all development (rather than a more common minimum lot size requirement), it is critical that the City maintain as accurate as possible. This update is long overdue. 3. Accessory Dwelling Units. While the City has only received a few applications for this type of use, a number of concerns were raised during the development process. It would be a great time to update this ordinance before the City begins to feel more development pressure, however, because there have been few applications for this type of use, it could be delayed until 2013 if needed to address budget issues. 4. Home Occupation Ordinance. The council has talked in the past about revisiting this ordinance. 5. Non - conformities. There have been some changes to the Statutes regarding non - conformities and we should update our ordinances to be consistent with the Statutes. Additionally, I think it is important for the City to track minor items for updates that could be incorporated into an annual update in December. This is a cost effective way to keep the ordinance current and address minor issues at one time. I think larger items like Items 1 -4 above have enough Landforms"", SensiblyGrcens" and Site to Finish- are service marks of Landform Engineering Company. • • • • issues that warrant a separate review, but Item 5 (non- conformities) could easily be addressed with the annual update. 2. Requested Action No action is required; however, the City Council may wish to provide direction to staff about priorities for this year. Attachments 1. Ordinance Priorities Summary Ordinance Priorities March 22, 2012 City of Corcoran Computer Replacement Matrix on City Local Area Network Revision Date 03 -10 -2012 Lt. John Hamilton Computer replacement plan is based on a 3 / 4 year cycle New In Service Last year of service Replacement year Past Replacement year 11C. # Location Computer Name Serial # Current Users Date of Purchase Warranty 2010 2011 2012 20131 20141 20151 20161 2017 9 Server Rack mserver C270X51 Dell Server 1800 10/15/2004 Expired 10 Police Dept cadv n02 8846961 HC CAD Station 12/10/2004 Ex ired 12 City Hall / PD notebook01 GKF1581 All City Employees 8/20/2005 Ex ired 14 Public Works PublicWorks04 2WZZX81 Pat Meister 12/1/206 Ex ired 15 Police Dept officer03 8FRYQ91 Patrol Officers 3/20/2006 Expired 17 City Hall admin03 5TTSBC1 Dan Donahue 1/17/2007 Ex ired 18 Police Dept cor oral01 BTTSBC1 John Hamilton 1/17/2007 Ex ired 19 Police Dept chief03 8TTSBC1 Sean Gormley 1/17/2007 Ex ired 20 City Hall cserver HLTDCDI Dell Server 2900 8/1/2007 Ex ired 22 City Hall contract01 BGOK1G1 Onsite Contract Staff 4/15/2008 Ex ired 23 Police Dept officer05 74ZK1G1 All Officers 4/15/2008 Ex ired 24 Police Dept officer06 64ZK1G1 All Officers 4/15/2008 Expired 25 Police Dept notebook02 HJDV1G1 Chief 4/16/2008 Ex ired 26 City Hall notebook03 3K475K1 City Administrator 6/2/2009 6/19/2012 27 City Hall OfficeM rO2 9HWG3M1 Jill Smith -Arens 2/25/2010 2/25/2013 28 City Hall ceo01 BHWG31VI1 Code Enforcement 2/25/2010 2/25/2013 29 Public Works Publicworks03 DL75PL1 Public Works Em 3/2/2010 3/2/2013 30 City Hall scanner 3FHG3P1 Scanner Station 10/21/2010 10/21/2013 31 City Hall clerkO5 4K39YR1 City Clerk 12/21/2011 12/21/2014 32 Police Dept pdclerk0l 4K3BYR1 Police Clerk 12/21/2011 12/21/201T- 33 Server Rack csbs 2M213802EN HP Server 11/30/2011 12/1/2014 34 Public Works Est. June 2012 3 yrs 35 Police Dept Est. June 2012 3 yrs 36 City Hall Est. June 2012 3 yrs 37 Police Dept Est. March 2013 3 yrs 38 Police Dept Est. March 2013 3 rs 39 1 City Hall Est. March 2013 3 yr. STAFF REPORT/ INFORMATION TECHNOLOGY Agenda Item l l c. Council Meeting: Prepared By: March 22, 2012 Lieutenant John Hamilton Topic: Action Required: IT CIP 2012 -2013 Information Only Background- At the March 8, 2012 City Council meeting, a request was made for clarification on the IT CIP and Replacement Plan. Discussion- Clarification for "Client Computer Replacement" has been renamed to "Employee Workstation Computer Replacement ". Financial Impact- No change from proposed 2012 -2013 CIP Attachments — Computer Replacement Matrix Recommendation- Information only ADMINISTRATOR'S REPORT Agenda Item No. 11c. Council Meeting: Prepared By: March 22, 2012 Dan Donahue, Administrator Topic: Action Required: Mini - Excavator Purchase Approval Background: The City's MS4 permit requires yearly inspection of 20% of all NURP ponds. Public Works is also committed to the repair and maintenance of hundreds of culverts. In past years equipment to satisfy these requirements has been borrowed from others at little or no cost to the city (City of Rockford, Ebert Construction, and Lano Equipment). The city's equipment need has grown, and equipment borrowing is no longer an option. Discussion: Purchase of a Mini Excavator: • Purchase cost $60,000 — typical life 20 years, purchase cost covered in 4.5 years of rental. Amortized cost over 20 years is $3,000 per year. • Rental Cost $3,400 per month x 4 months = $13,600 cost per year. Rental cost is not included in current general fund budget. Continued rental will require budget increase in future years. • Yearly maintenance on equipment, owned or rented is approximately $500 per year. Any external damage to rental equipment will be added to city maintenance costs. • Fuel cost on equipment, owned or rented is approximately $800 per year. • Equipment will be used in culvert installation, NURP pond restoration, and NURP pond cleaning, park projects, tiling, rip rap erosion control, ditch cleaning, brush removal, and ice removal from frozen culverts. • Annual inspection and upkeep of inlets and outlets will be done as required and fits within the team's work schedule. • Rental minimizes Public Works ability to respond to upkeep requirements and emergencies timely, as equipment is not always available. • Storage space for an owned piece of equipment can be accommodated in the current available storage. Financial Impact: Budgeted in 2012/2013 CIP proposal Recommendation: Council approval to purchase February 29,2012 To Dan Donahue and the Corcoran City Council, Thank you very much for the opportunity to lease the Corcoran courts again last summer to teach lessons to area youth. Last summer interest was even higher as word seemed to spread that tennis lessons were available in Corcoran. Affordable lease rates from the city help us keep registration costs down so area residents can afford to send their kids to tennis lessons. We are hoping to gain approval for leasing the courts again this summer, doing a similar 5 week program as last year, with this year's dates being: June 18 -21 June 25 -28 July 9 -12 July 16 -19 July 23 -26 We would like to keep the times the same, 8:30 - 12:00. We have attached a copy of a previous year's rental agreement with the new dates handwritten next to last year's dates for your convenience. Thanks for your consideration. Sincerely, Steve and Carrie Agre 19620 63rd Avenue North Corcoran, MN 55340 763 - 447 -8811 slagre @q.com CITY OF CORCORAN, MN TENNIS COURT USE AGREEMENT 2012 The Corcoran City Council approved the use of the city owned Tennis Courts at Corcoran Park for the purpose of providing instructional tennis lessons under terms proposed by STEVE AND CARRIE AGRE at the Corcoran City Council meeting of March 24, 2011, This Agreement is entered into this 25th day of March 2011, between the City of Corcoran (hereinafter CITY) and STEVE AND CARRIE AGRE, 19620 63rd Ave. No., Corcoran, MN 55340, 763- 478 -3235, 763- 447 -8811, 763- 447 -8837. The CITY and STEVE AND CARRIE AGRE agree as follows: The CITY agrees to make available to STEVE AND CARRIE AGRE the two Tennis Courts at the Corcoran City Park for the purpose of providing instructional lessons to area youth. Terms are: • Dates of: o June 18 -21, times of 8:30 am to 12:00 noon • June 25 -28, times of 8:30 am to 12:00 noon • July 9 -12, times of 8:30 am to 12:00 noon • July 16 -19, times of 8:30 am to 12:00 noon • July 23 -26, times 8:30 am to 12:00 noon • Fridays of the above listed weeks may be utilized as rain makeup dates • Pay the city $2.00 per hour per court. • Each participant signs a Waiver of Liability. • You will post a public sign indicating the courts will be used for purposes of instruction during the above listed times. • Pick up trash and litter when finished each day. • City to be provided an accounting of actual use, timely submission of the Waivers of Liability, and payment to the city no later than August 15, 2011 Dated: By: Daniel J. Donahue, City Administrator Dated: By: Steve and Carrie Agree City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -17 Motion By: Seconded By: A RESOLUTION AWARDING MAGNESIUM CHLORIDE CONTRACT March 22, 2012 9f. WHEREAS, pursuant to quotes and bids sought for 2012/2013 Magnesium Chloridestreet maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following quote was received: CONTRACTOR 2012 2013 Envirotech Services $.75 per gallon $.79 per gallon BE IT RESOLVED that Envirotech Services has been identified as the lowest responsible bidder; THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: 1. That the Mayor and Clerk are hereby authorized and directed to enter into contract with above identified responsible bidder in the name of the City of Corcoran for the 2012 street maintenance materials. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 10th day of March 2011. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal CLAIMS LISTING CHECK RANGE 19499-19535 Agenda Item 13 a -c. Council Meeting Date: 3/22/2012 Prepared By: jheinecke Agenda Item: 13a. FUND #500 Escrow Claims Paid to Amount Project name Carson, Cleliand & Schreder 140.00 Corcoran Wildlife 10 -009 Landform 57.50 Kelly West Oak 07 -003 Landform 230.00 Corcoran Wildlife 10 -009 Landform 86.25 Custom Filtration 11 -008 Landform 920.00 Hope Ministries 12 -002 Total 1,433.75 US Bank - H S A 1,516.32 3/7/12 Total Funds #500 = $ 1,433.75 349.45 3/7/12 (See attached Check Detail Register) Agenda Item: 13b. Building Inspection Claims Paid To Amount Metro West Inspection 692.23 Total Building Inspections Claims = $ 692.23 (See attached Check Detail Register) Agenda Item: 13c. All Other Claims 157,456.35 (See attached Check Detail Register) Total of Auto Deductions 62,383.64 TOTAL EXPENDITURES FOR APPROVAL $ 221,965.97 13c. Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 3/8/12 Net Pay PR05 28,242.12 3/8/12 Payroll Taxes 10,152.76 3/8/12 Paychex Fee 236.42 3/14112 PERA 7,709.89 3/13/12 Citi Street - 457 Deferred Comp 2,922.00 3/13/12 Citi Street - Health Care Savings 1,499.36 3/13/12 US Bank - H S A 1,516.32 3/7/12 The Hartford 349.45 3/7/12 Blue Cross Blue Shield 9,603.00 3114/12 Mn Dept Rev -Fuel Tax 152.32 Total 62,383.64 H:1City Hail InformationlClTY GOVERNMENT1Council, Commissions & CommitteeslCouncil InformationlCouncil Claims12012 Claims.xls CITY OF CORCORAN 03/16/12 1:35 PM Page 1 Check Detail Register@ March 2012 Check Amt invoice Comment 10100 Farmers State Bank Paid Chk# 019499 3/22/2012 CARSON, CLELLAND & SCHREDER G 500 -20264 Corcoran Wildlife 10 -009 $140.00 030112 LEGAL E 401 -41900 -300 Professional Srvs (GENERAL) $2,496.66 030112 SEWER & WATER PROJECT E 100 - 41600 -300 Professional Srvs (GENERAL) $886.66 030112 PUBLIC WORKS FACILITY E 205- 42100 -304 Legal Fees $47.50 030112 FORFEITURE E 100 -42100 -304 Legal Fees $5,699.13 030112 CRIMINAL E 100 - 41900 -300 Professional Srvs (GENERAL) $2,314.17 030112 CIVIL LEGAL Total CARSON, CLELLAND & SCHREDER $11,584.12 $91.69 470786339 PaidChk # - 019500 - _- �3/22/2012,_....eCASH --... �«......,-.,. � ................... r...,..,.., �..-.a,,,,,,..,,,.., mN,....,._._, �,. m.......,.,.., �. �,..-....,. ww_,...._.,,..,_,.._ �...,._. �.......,_......,._.., �. ......,._......_..__.__- __�.�_. E205-42100-210 Operating Supplies (GENERAL) E207-42100-210 Operating Supplies (GENERAL) E 100 -42100 -200 Office Supplies (GENERAL) E 100- 43100 -227 Crack Filling MONEY ORDER Total CASH $31.50 031512 TITLE TRANSFER $14.46 031512 SUPPLIES $0.59 031512 MONEY ORDER $96.43 031512 SUPPLIES $142.98 Paid-Chk# 6?65— 1 - -"" 3%22/2012 E 100 - 41941 -380 Utility & Services (GENERAL) $31.56 030712 NATURAL GAS E 100- 45200 -380 Utility & Services (GENERAL) $152.05 030712 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $183.61 -Paid Chk# 619502 3/22/2012 CINTAS - E 100 - 42100 -223 Building Repair Supplies $26.72 470782951 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $34.49 470782952 City Hall Scraper Mat E 100 -43100 -417 Uniforms $64.34 470782953 PW Uniforms E 100 - 42100 -223 Building Repair Supplies $26.72 470786336 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $34.49 470786337 City Hall Scraper Mat E 100-43100-210 Operating Supplies (GENERAL) $65.94 470786338 PW Towels E 100 - 43100 -417 Uniforms $91.69 470786339 PW Uniforms E 100 -42100 -223 Building Repair Supplies $26.72 470789686 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $34.49 470789687 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $64.34 470789688 PW Uniforms E 100 - 43100 -210 Operating Supplies (GENERAL) $1,926.79 754021142 CARPET/TILE CLEANING E 100- 42100 -223 Building Repair Supplies $728.20 754021143 CARPET/TILE CLEANING Total CINTAS - 470 $3,124.93 E 100 - 42100 -321 Telephone $63.45 030512 DATA SERVICE E 100 - 41941 -321 Telephone $63.45 030512 DATA SERVICE Total COMCAST - INTERNET $126.90 Paid dh-rW 019504 — 312212012 EMERGENCY SERVICES CONSULTING G 100 -20200 Accounts Payable $676.00 12 -0053 FIRE PROTECTION RFP G 100 -20200 Accounts Payable $1,189.00 12 -0053 FIRE PROTECTION RFP )tal EMERGENCY SERVICES CONSULTING $1,865.00 „Paid Chk #�D19505 3/22/2012 m,1 EMERSON, mSTEVE ��` ��-- �������-` �m- m�wM- �`�-- p--- �- "�m���M�� -n CITY OF CORCORAN 03/16/12 1 :35 PM Page 2 *Check Detail Register© March 2012 Check Amt Invoice Comment E201-42100-210 Operating Supplies (GENERAL) $400.00 0.31412 EXP AIR CARD Total EMERSON, STEVE $400.00 Paid Chk# 019506 n 3/22/2012 ENVIROTECH SERVICES _INC E 100- 43125 -210 Operating Supplies (GENERAL) $550.41 CO201210112 MELTDOWN APEX Total ENVIROTECH SERVICES INC $550.41 Faid Chk# 019507- 3/22/201T- ERKENS WATER E 100 - 41941 -210 Operating Supplies (GENERAL) $60.57 190353 OFFICE WATER ........................... ............................... Total ERKENS WATER $60.57 Paid -Ch k# 019508 3/22/2012 F _RA NCOTYP-PO ST ALIA INC. »��»N»»»»T�» E 100 -41941 -201 Postage /Shipping $135.01 R1100997723 POSTAGE METER LEASE _ Total FRANCOTYP- POSTALIA INC. $135.01 Paid Chk# 019509~ -, 3/22/2012 HAMILTON, JOHN E 100 -42100 -200 Office Supplies (GENERAL) 118.92 031512 EXP SUPPLIES ._1_._1 .... ........ ............... Total HAMILTON, JOHN $118.92 Paid Chk# 019510 3/22/2012 HEALTH PARTNERS E 100- 43100 -131 Employer Paid Health $120.80 39792436 EMPLOYER PAID HEALTH E 100 - 42102 -131 Employer Paid Health $98.74 39792436 EMPLOYER PAID HEALTH E 100 - 41400 -131 Employer Paid Health $33.80 39792436 EMPLOYER PAID HEALTH E 100 -41300 -131 Employer Paid Health $60.40 39792436 EMPLOYER PAID HEALTH E 100 - 42100 -131 Employer Paid Health $67.60 39792436 EMPLOYER PAID HEALTH E 100- 43100 -131 Employer Paid Health ($118.76) 39792436 EMPLOYER PAID HEALTH Total HEALTH PARTNERS $262.58 Paid »Chic #M019511° . _3/22/2Q12 HENN CTY INFO TECH » »» »� - » ----------- ___.,..___�. E 100 -42100 -323 Radio Units $48.09 1000014609 CAD VISOR CONNECTION E 100- 42100 -323 Radio Units $746.07 120238007 RADIO USER FEE E 100- 43100 -210 Operating Supplies (GENERAL) $112.00 120238097 RADIO ADMIN FEE Total HENN CTY INFO TECH $906.16 Paid Chk# 019512 � HENNEPIN COUNTY E 100 - 41410 -210 Operating Supplies (GENERAL) $16.23 0.31212 PVC Total HENNEPIN COUNTY $16.23 Paid Chk# 019513 3122/2012 HENNEPIN TECHNICAL COLLEGE E207-42100-210 Operating Supplies (GENERAL) $500.00 258260 INSTRUCTOR -LOAD SECUREMENT .... .......... .... ..... .. ... ..._... Total HENNEPIN TECHNICAL COLLEGE $500.00 Paid�Chk# 019514 3!22/2012 JACKS OIL DIST INC E 100 -42100 -212 Motor Fuels $595.20 37229 SQUAD FUEL E 100 - 42100 -212 Motor Fuels $641.45 37239 SQUAD FUEL E 100 - 42100 -212 Motor Fuels $595.20 37280 SQUAD FUEL E 100 -43100 -212 Motor Fuels $324.90 37280 DIESEL FUEL E 100- 43100 -212 Motor Fuels $799.75 37312 DIESEL FUEL E 100 -42100 -212 Motor Fuels $626.67 37312 SQUAD FUEL CITY OF CORCORAN 03/16/12 1:35 PM Page 3 'Check Detail Register@ March 2012 E 100 - 41540 -300 Professional Srvs (GENERAL) $1,458.00 141972 FINANCIAL SERVICES Total KDV LTD $1,458.00 Paid Chk# 419516 312212012 LANDFORM G 500 -20229 Kelly $57.50 Check Amt Invoice Comment E 100 - 42100 -212 Motor Fuels $533.05 37375 SQUAD FUEL E 100 -43100 -212 Motor Fuels $334.90 37388 DIESEL FUEL E 100 -42100 -212 Motor Fuels $663.81 37388 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $656.01 37767 DIESEL FUEL E 100- 42100 -212 Motor Fuels $719.58 37767 SQUAD FUEL E 100- 42100 -212 Motor Fuels $724.13 37896 SQUAD FUEL E 100- 42100 -212 Motor Fuels ($128.10) CORR SQUAD FUEL CORRECTION SUPPLIES Total JACKS OIL DIST INC ............................ ............................... $7,086.55 $60.48 Paid Chk# d19515w .3/22/2012-KdV LTD E 100 - 41540 -300 Professional Srvs (GENERAL) $1,458.00 141972 FINANCIAL SERVICES Total KDV LTD $1,458.00 Paid Chk# 419516 312212012 LANDFORM G 500 -20229 Kelly $57.50 20585 PLANNING G 500 -20264 Corcoran Wildlife 10 -009 $230.00 20586 PLANNING G 500 -20278 Custom Filtration 11 -008 $86.25 20587 PLANNING E 100 -41910 -300 Professional Srvs (GENERAL) $2,260.48 20588 GENERAL PLANNING E 100 -41910 -300 Professional Srvs (GENERAL) $172.50 20588 DEMPSEY AG PRESERVE G 500 -20285 Hope Ministries 12 -002 _$920.00 20588 GENERAL PLANNING Total LANDFORM $3,726.73 m,,,»:,,,._..-_..,_.,_..,_,_._. �. w.........»...____....._,,.__. w�_.....»...,......_.._e �...._....,,..._. ...__.,,,_...._.........._...,_ nPaid Chk# 019517 M,u 312212012,..,x. LOFFLERm. �n:...,:_,».». m„ w..... �, �:,,._,,...,.»,. �.. �.. F.-., �.... �.,,._.,,.,._._ �,.,,,.. �.,:.,_, �„__... �..,. �.... �,..._. M_,__.-„ a_,_._..,.._._.._.,_.. w.,...._.. __......,.�..,.,.,.�,._.._,_�__ E 100-41951-207 Computer Supplies $150.00 1372654 MONTHLY SERVER MAINT Total LOFFLER ......................... ............................... $150.00 Paid Chk# D19518» 3/22/2012 LUBRICATION TECHNOLOGIES E 100 -43100 -212 Motor Fuels $526.17 2022520 OIL /FILTERS Total LUBRICATION TECHNOLOGIES INC $526.17 Paid »Chk# 019519 _ 3122/ 2012JJIENARDSM" m..,._.__.,.... m.,. ��. �, �, �,»..» _. m., �,., m,. �..., m,,,»:,,,._..-_..,_.,_..,_,_._. �. w.........»...____....._,,.__. w�_.....»...,......_.._e �...._....,,..._. ...__.,,,_...._.........._...,_ E 100 - 41941 -210 Operating Supplies (GENERAL) $60.48 85834 SUPPLIES Total MENARDS $60.48 E 100- 42400 -300 Professional Srvs (GENERAL) $692.23 031012 FEB 2012 otal METRO WEST INSPECTION SERVICES $692.23 PaidChk #w019521,�:., ».,3122/2012, �MN POST BOARD_.....,..,.„_,..».._. �......».,...,.._..,..._........... �,...,,......... a..,.......,,.,.,..._._ ............... w.....,,.....,....,...,.....,....,_.....,....,,......,. y,....:,. __.n,.,..,.,,».,...__w.»_,.._.. E 100 -42100 -208 Training and Instruction $180.00 ---- ...._..._ .. 12744 ... _.... MEMBERSHIP X2 Total MN POST BOARD $180.00 Paid Chk# 019522 - 3/22/ 2012 MOTHERS MOTORS „ E 100 -42100 -220 Repair /Maint Supply (GENERAL) $42.91 .................... ............................... 35862 SQUAD 552 TOW Total MOTHERS MOTORS $42.91 Paid Chk# 019523 3!22/2012 NORTHLAND SECURITIES INC E 401- 41900 -300 Professional Srvs (GENERAL) $2,560.00 2892 FINANCIAL PLANNING CITY OF CORCORAN 03/16/12 1:35 PM Page 4 *Check Detail Register@ March 2012 Check Amt Invoice Comment Total NORTHLAND SECURITIES INC $2,560.00 E416-43100-550 Motor Vehicles $110,497.00 3324 MACK 4907 Total NUSS TRUCK & EQUIPMENT $110,497.00 E207-42100-210 Operating Supplies (GENERAL) $3114 665001 SUPPLIES E204-42100-210 Operating Supplies (GENERAL) $9.59 665001 SUPPLIES E 100-42100-200 Office Supplies (GENERAL) $9.91 763001 SUPPLIES Total OFFICE DEPOT $52.64 _F9idChk_W 019526-3/22/20-12 RIGID E 100-43100-210 Operating Supplies (GENERAL) $56.11 133821301 CABLE Total RIGID HITCH $56,11 Paid `ChW'_6'i95_2T_3/_22_/2012 SUN PRESS & NEWSPAPERS E 100-41941-352 General Notices and Pub Info $49.64 1364435 ORDINANCE 2012-271 Total SUN PRESS & NEWSPAPERS $49.64 '?G'8_(5_h_k_#"'Fr9r2 _RD E 100-42100-220 Repair/Maint Supply (GENERAL) $105.13 64918 SQUAD #556 LAMP REPLACEMENT Total SUPERIOR FORD $105.13 Paid Chk# 019529 3/22/2012 TEAMSTER LOCAL 320 G 100-21707 Union Dues $286.20 0312 MAR 2012 Total TEAMSTER LOCAL 320 $286.20 Paid 7_hkFb_196_30 --- M22716TIT —TERMINAL SUPPLY C_0____'_"______' E100-43100-210 Operating Supplies (GENERAL) $2,703.35 22307 HYDRAULIC HOSE FITTINGS & HOSE MACHINE Total TERMINAL SUPPLY CO $2,703.35 Paid Zh—CrOT991---�/-27r/2o7T2—'- TRANSCEND —UNITED E 100-42100-321 Telephone $201.73 78087 EXT LICENSE X1 otal TRANSCEND UNITED TECHNOLOGIES $201.73 Paid Chk# 019532 3/22/2012 SUS BANKCORP EQUIPMENT FINANCE E 100-42100-200 Office Supplies (GENERAL) $129.89 198247629 COPIER LEASE . otal US BANKCORP EQUIPMENT FINANCE $129.89 'F;a,d_6h_Vi 0—IF53-3 E 416-43100-550 Motor Vehicles $7,223.81 4907 2013 MACK Total WAYZATA, CITY OF $7,223.81 Paid Chk# 019534 3/22/2012 WRIGHT HENNEPIN ELECTRIC E 100-41941-380 Utility & Services (GENERAL) $19.80 030812 SCHOOL PROPERTY E 100-45200-380 Utility & Services (GENERAL) $12.69 030812 75TH AVE & HWY 116 E 100-45200-380 Utility & Services (GENERAL) $10,64 030812 8200 COUNTY RD 116 E 100-43100-381 Street/Signal Lights $21.43 030812 Co Rd 10 & 50: 7700 CITY OF CORCORAN 03/16/12 1:35 PM Page 5 *Check Detail Register@ March 2012 10100 Farmers State Bank $159,582.33 Fund Summary 10100 Farmers State Bank Check Amt Invoice Comment ` y 204 FIREARMS SAFETY $9.59 205 DWI FORFEITURE FUND E 100 -43100 -381 Street/Signal Lights $21.43 030812 Cc Rd 10 & Stanchion: 7600 E 100 -43100 -381 Street/Signal Lights $21.43 030812 Co Rd 10 & St Thomas: 7500 E 100- 43100 -381 Street/Signal Lights $21.43 030812 Co Rd 10 & Treptaus: 7400 E 100 - 43100 -381 Street/Signal Lights $12.69 030812 Co Rd 10 & Maple Hill: 7300 E 100 -41941 -380 Utility & Services (GENERAL) $957.55 030812 8200 COUNTY RD 116 E 100 - 42100 -380 Utility & Services (GENERAL) $9.75 030812 SIREN MAPLE HILL E 100 - 42100 -380 Utility & Services (GENERAL) $9.75 030812 CIVIL DEFENSE SIREN E 100 - 45200 -380 Utility & Services (GENERAL) $134.32 030812 BALL PARK E 100- 43100 -380 Utility & Services (GENERAL) $502.19 030812 PUBLIC WORKS E 100- 43100 -381 Street/Signal Lights $35.95 030812 CTY RD 10 1CTY RD 116 SIGNAL E 100- 42100 -380 Utility & Services (GENERAL) $0.00 030812 6510 CTY RD 116 /SIREN 150 -1680 Total WRIGHT HENNEPIN ELECTRIC $1,791.05 Paid Ctik# 019535 ,» 3/22/2012N E 100 -43100 -381 Street/Signal Lights $25.29 030512 Street Lighting Total XCEL ENERGY $25.29 10100 Farmers State Bank $159,582.33 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $34,334.92 201 RESERVES DONATION FUND $400.00 204 FIREARMS SAFETY $9.59 205 DWI FORFEITURE FUND $79.00 207 TRUCK SAFETY $547.60 401 TAX INCREMENT FINANCING $5,056.66 416 CAPITAL - EQUIPMENT CERTS $117,720.81 500 ESCROW HOLDING FUND . $1,433.75 ...... ...... ........ ................. . .._ $159,582.33 City of Corcoran Consultant Summary 3/22120'12 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder Emer gency Services Consultant KDV Ltd Landform Metro West Inspection Services 02/29/12 03/14112 02/29/12 03/06/12 02/29/12 19499 19504 19515 19516 19520 11,584.12 1,865.00 1,458.00 3,726.73 692.23 Northland Securities 02/29112 19523 2,560.00 Total 21,886.08 HACity Hail information\ClTY GOVERNMENT1Council, Commissions & Committees\Council lnformation\Council Claims12012 Claims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 March 01, 2012 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Civil Amount 1/28/2012 Review of Trusig.ht investigation 210.00 1/30/2012 Work on Trusight investigation; meet with employees 420.00 1/31/2012 Meet with staff 93.33 2/1/2012 Research regarding agricultural contracts 142.50 Crop Land RFP - research state statute and conference with Jeanie and Attorney Dawn 186.67 Speltz Review building code ordinance and conference with Jeanie 46.67 Draft of 2012 Fee ordinance and send to Jeanie 140.00 2/2/2012 Conference with Jeanie regarding closed meeting requirements 46.67 2/8/2012 Conference with mayor regarding personnel issue and receipt of memorandum from Dan 93.33 and review 2/9/2012 Research and prepare memorandum regarding cemetery platting 95.00 Review union contract for police department; preparation for agenda and meet with Sean 350.00 before meeting Attend meeting 326.67 SUBTOTAL: ( 2,150.84] .Cattle Nuisance 2/17/2012 Review information from Tanyz and conference with Attorney Dawn Speltz 70.00 SUBTOTAL: ( 70.00] .Cemetery Plat 2/13/2012 Review question from Kendra regarding plat and memorandum from Attorney Dawn Speltz 93.33 . and conference with Kendra SUBTOTAL: 1 93.33] CITY OF CORCORAN Page 2 Amount .Mattsson Land Division 2/23/2012 Mattsson Land Division: Review projects documents from Kendra and conference with 140.00 Kendra Sb� aaa�� SUBTOTAL: [ 140.00] .Public Works - Roehlke 1/31/2012 Meet with Attorney Pearson; review of issues relating to Purchase Agreement 326.67 2/1/2012 Work on file; conferences regarding access; conference with Attorney Pearson and 140.00 correspondence to Pearson and Torve 2/2/2012 Receipt of correspondence from Attorney Pearson and correspondence to Kent 93.33 2/8/2012 Conference with Kent; correspondence to Attorney Pearson 93.33 2/14/2012 Review information from Kent regarding options 70.00 2/20/2012 Review options and send to Attorney Pearson 93.33 2/23/2012 Conference with Attorney Pearson and correspondence to Dan Donahue 70.00 SUBTOTAL: [ 886.66] .Sewer and Water 1/30/2012 Review status of easements and arrange to meet with Kent 93.33 1/31/2012 Prepare and meet with staff; review condemnation issues 186.67 2/2/2012 Review of file; correspondence with title companies regarding ordering of 7 Owners and 210.00 Encumbrance Reports; conference with Dale Claridge and review Met Council correspondence from Kent 2/3/2012 Conference with engineer and review O & E information for Bruce Hay Estates 70.00 2/6/2012 Review Streeter correspondence; review information regarding Schommer property; 350.00 correspondence to Claridge and review email correspondence from Claridge 2/7/2012 Review information from engineer and calls to Kent 70.00 2/8/2012 Receipt and review of title work; conference with Kent 93.33 2/13/2012 Review information from engineer regarding Schommer appraisal; work on notices for quick 140.00 take 2/15/2012 Review Minn. Stat. 117; review title information and work on draft of notices for quick take 420.00 purposes 2ii6/2012 Finalize quick take notices to property owners; review additional infoirriation froM engineer 210.00 regarding Schommer property 2/17/2012 Finalize quick take notices and copies of information to engineer, Dale Claridge 140.00 2/20/2012 Review correspondence from Kent and respond to Kent regarding Geurs 46.67 2/22/2012 Review files for report to Dan and email correspondence to Dan 70.00 Review Bruce Hay Estate easement and related documents; review Geur drawing and 93.33 correspondence 2/23/2012 Review documents from engineer Claridge on the Bruce Hay Estate matter, draft revised 210.00 signature blocks and Consent of Mortgagee 2/24/2012 Work on consent to easements and correspondence to Dale Claridge 9333 SUBTOTAL: [ 2,496.66] Criminal 1/10/2012 Corcoran vs. Ploetz - Review Petition for review; review Supreme Court Rules and email 47,50 correspondence with Chief CITY OF CORCORAN Page 3 Amount 1/30/2012 Jury trial preparation; review and note files 95,00 Review transcripts; review supplemental transcripts; note files 332.50 Corcoran vs. Koppi: research case €aw regarding refusal, jury instructions 95.00 1/31/2012 Prepare for and attendance at Arraignment, Pretrial and Probation Violation calendar 47.50 Prepare for and attendance at Arraignment, Pretrial , sentencing and Court Trial afternoon 237.50 calendar Jury trial prepare; review transcripts; discovery; correspondence wJh officer; 665.00 correspondence defense attorney; research evidentiary issue; draft proposed jury instructions; note files Corcoran vs. Koppi: Review additional caselaw and prepare new jury instruction guideline 174.17 2/1/2012 Preparation of 1/31/12 disposition letter; review files; correspondence to victims and Court 23.75 Administration; correspondence to defense attorney; memorandums to the files and instructions to legal assistant Correspondence vs.Koppi: Pretrial hearings; commence trial 704.58 Attend Arraignment and Pretrial calendar 47.50 2/2/2012 Attend eCharging meeting 31.67 Corcoran vs. Koppi: Attend Jury trial 886.67 2/3/2012 Attend Koppi Jury trial 522.50 2/4/2012 Prepare disposition letter; review email correspondence regarding criminal cases 31.67 Prepare for 2/7/12 calendar 31.67 2/7/2012 Review reports; instructions to legal assistant research enhancement ; 47,50 Attend Arraignment and Pretrial hearings 47.50 2/8/2012 Review file and refer to county attorney 47.50 Attend Arraignment, Pretrial and Rasmussen calendar at Brookdale 31.67 Prepare disposition letter; review files; prepare memorandums to the files; select witnesses 31.67 for upcoming hearings; review file histories 2/10/2012 Correspondence with Court Administration, defense attorneys, note files; review case 31.67 resolutions; preparation of memorandums to the files; preparation of disposition letter; correspondence to victims and witnesses Jury trial preparation; review supplemental reports; preparation for Rasmussen hearing; 39.58 correspondence to defense attorneys 2/13/2012 Attend Koppi sentencing hearing; review PSI; note file and prepare correspondence to 190.00 defense attorney Preparation for Brookdale calendar; review files; review discovery; call with victim; 47.50 memorandums to the files and instructions to legal assistant Review criminal file; review emails regarding criminal matters 47.50 2/14/2012 Attend calendar at Brookdaie 95.00 2/15/2012 Attend Arraignment, Pretrial and In Custody calendar at Brookdale 31.67 2/16/2012 Telephone call regarding eCharging; follow up with Carla 15.83 2/17/2012 Correspondence with Minneapolis Prosecutor; correspondence with victims and witnesses; 31.67 prepare disposition letter; note files; review supplemental reports; prepare for hearing Review cases tracking with downtown felonies and prepare offers 31.67 2/20/2012 Preparation of 2/2/12 disposition letter; review files, memorandums to the files and 23.75 instructions to legal 2/21/2012 Preparation of disposition letter for 2/14/12; review files; correspondence with Court 47.50 Administration and victims, witnesses; memorandums to the files and instructions to legal assistant Call with officer; conference with Attorney John Thames regarding Rasmussen 71.25 Prepare for Rasmussen hearing 31.67 Prepare for 2/22/12 calendar 15.83 2/22/2012 Review correspondence from Tanya and approve regarding Cates 31.67 Attend Arraignment and Pretrial calendar 31.67 CITY OF CORCORAN Page 4 Amount 2/23/2012 Preparation of one complaint 40.00 2/24/2012 Preparation of criminal complaints; preparation of cases for trial, court and jury; contact and 306.25 notice to witnesses for trial testimony for monthly period SUBTOTAL: j 5,341.70] Vehicle Forfeiture: 2/19/2012 Review status of forfeiture cases and review status of underlying DWI cases 47.50 SUBTOTAL: [ 47.50] For professional services rendered $11,226.69 Client Expense Charges Criminal Exoenses: Legal process service 43.00 Monthly support fee 14.43 Westlaw research charges for January 300.00 SUBTOTAL: j 357.43] Total Client Expense Charges $357.43 Total amount of this bill $11,584.12 Previous balance $8,217.75 3/1/2012 Payment - thank you ($8,217.75) Total payments and adjustments ($8,217.75) Balance due $11,584.12 I hereby declare under the penalties of perjury th e..fnr Ong statement for legal services is just and correct and that no part thereof has been paid. d Je ey A. Carson, City Attorney Emergency Services Consulting International 25200 SW Parkway Ave, Suite 3 &; Wilsonville, OR 97070 -9616 BIII To City of Corcoran Attn: Chief Sean Gormley 8200 County Road 116 Corcoran, MN 55340 s Date Invoice ## 3/14/2012 12 -0053 aoi / Client P.O. No. ESC{ Project # 12 -001 I Description j Amount Due I RFP Support Services, Time & Materials Contract value NTE $2,000 Team Rates: Project Manager $145.00 /hour @ 11 hours = $1,595.00 Team Member $115.00 /hour @ 1.5 hours = $1.72.50 Clerical $65.00 @ 1.5 hours = $97.50 roa �a /oo 3 90 /oo • VAmoo - 5-96 O x4�� oy * A finance charge of 1 1/2% per month (18% APR) will be charged on all balances over 30 days. Tax 1D# 23- 2826074 Phone # Fax # 503 -570 -7778 503 -570 -0522 Total 1,865.00 $1,865.00 a t' Consulting Services Provided by Joe Rigdon 02/04/12 to 02/23/12 (see attached detail) New Charges Prior Balance Total Balance Due 1,458.00 $ 1,458.00 0.00 $ 1,458.00 0-30 31 -,60 61 - 90. 91 =120 Over 120 Balance 1,458.00 0.00 0.00 0.00 0.00 1,458.00 FOR YOUR CONVENIENCE Now accepting Master Card, Visa, American Express, Discover and your Bank Check Card. Call us to process. I% monthly finance charge added to balances over 60 days. Expert advice. When ynn need it. "' Twin Cities St. Cloud 3800 American Boulevard W. 220 Pack Avenue S. Certified Public Accountants Suite 1000 P.O. Box 1304 Wealth :Management Bloomington, Minnesota St. Cloud, Minnesota Puvroll ,Sendces 55431 56302 Business Valuations Phone: 952.563.6800 Phone: 320151.7010 Teclrno!ap Services Fax: 952.563.6801 Fax: 320.251.1784 www.kdv.com 877.912.7696 Technology Help Desk.' 866.400.6426 0 N W N N N N f N N N N v N O O O O N N N N N� � O (= (O N A N N N N O 0 0) O N O OV W o CJ O <n O O O O d 0 O 0 0 0 0 0 O1 OD O W O cn W W W W O O O O O O O O P O N JD O 0 0 �I JO (n O(n jN O r O_ X N N D / X O N O N 3 cD v n W CD O O hi (D v n N O N O (D N n m m w N cp O- N N N G_ M 0 m O = F (D -p c0 m y b N Al .� O n O _ -n ;r � n � n O O j o � m N N O 2 r O CD O C C 3 3 0 m i O m _ N City of Corcoran 8200 County Road 116 Corcoran, MN 55340 E11111111111110 • 1% L A N D F 0 R M Roal S;le to H");Sh .Su 105 sf.wlh NNW! ".Wenue 1",, 2 5 X, 0 7 7 i te 513 MN 55,101 W(-,.i: landfo? !'. 20588 03/06/2012 : eltnbursatles .-... Payee Invoice Unit Rate Qty Markup Amount Lindahl., Kendra S 104 .56 136.00 1.00 $75.48 Total Reimbursable for $75.48 Total Charges for $75.48 s; rie slCemetery ion c 'y Professional Services ............... 03'.. u 'Fi Professional Services Employee Lindahl, Kendra S Total Professional Services for .003 Hours Rate Amount 1.50 115.00 $172,50 :l [Z.bu Total Charges for .003 $172.50 Professional Services Employee Hours Rate Amount Project COR12010.GEN Corcoran. Planning Services: General Invoice Draft Lindahl, Kendra S 19.00 115.00 $2,185.00 Total Professional Services for 90 $2,185.00 Total Charges for 90 $2,185.00 Invoice Amount $3,352.98 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Wednesday, February 29, 2012 Project COR12010.GEN Corcoran Planning Services: General Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description P.O.4 Prin. Laxan, Darren B P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Unbilled Detail Date Hrs /Units Rate Markup Hold Charge CORI2010.GEN- .002 -30 Review Application 0.00 287.50 Labor Lindahl, Kendra S Principal 2/1/2012 0.25 115.00 0.00 28.75 call from LA about missing info Lindahl, Kendra S Principal 2/7/2012 0.25 115.00 0.00 28.75 review watershed comments Lindahl, Kendra S Principal 2/13/2012 1.00 115.00 0.00 115.00 talk to Jeff Carson and county surveyor about platting cemetery/review plans Lindahl, Kendra S Principal 2/14/2012 1.00 115.00 0.00 115.00 calls from applicant and review of application Total Labor 2.50 0.00 287.50 COR12010.GEN- .002 -90 Reports /Presentation 0.00 632.50 Labor Lindahl, Kendra S Principal 2/15/2012 4.00 115.00 0.00 460.00 staff reportlresolution Lindahl, Kendra S Principal 2/16/2012 1.00 115.00 0.00 115.00 PC reportlresolution Lindahl, Kendra S Principal 2/23/2012 0.50 115.00 0.00 57.50 review city engineers memo and finalize staff reportlresolution Total Labor 5.50 0.00 632.50 COR12010.GEN- .003 -30 Review Application 0.00 143.75 Labor Lindahl, Kendra S Principal 2/10/2012 0.25 115.00 0.00 28.75 review application and note that landowner received and reviewed the incorrect forms. Lindahl, Kendra S Principal 2/13/2012 1.00 115.00 0.00 115.00 applicant received wrong forms from city hallltalk to county about forms/redo forms for landowner signature Total Labor 1.25 0.00 143.75 COR12010.GEN- .003 -90 Reports /Presentation 0.00 28.75 Labor Lindahl, Kendra S Principal 2/16/2012 0.25 115.00 0.00 28.75 3/6/2012 1:09:02 PM 1 of 2 Bill Review Report - Landform Professional Services, LLC As of Wednesday, February 29, 2012 complete letter Total Labor 0.25 0.00 28.75 COR12010.GEN -90 City Business 0.00 2,185.00 Labor Lindahl, Kendra S Principal 2/1/2012 3.50 115.00 0.00 402.50 office hours -- filing old projects, counter call from Dempsey about Ag Preserve, misc. office questions Lindahl, Kendra S Principal 2/3/2012 0.25 115.00 0.00 28.75 zoning call from Gabby Galegher about 7275 CR 116 Lindahl, Kendra S Principal 2/7/2012 0.25 115.00 0.00 28.75 question from resident on CR 116/Hackamore signal and HWY 55 project. /email from chnstina patnode %all from Cindy Patnode Lindahl, Kendra S Principal 218/2012 3.00 115.00 0.00 345.00 office hours --call from John Olson, Ag Preserve questions from 2, code enforcement from Tanya, filing Lindahl, Kendra S Principal 2/10/2012 0.25 115.00 0.00 28.75 code enforcement question from Tanya/question about survey requirements Lindahl, Kendra S Principal 2/13/2012 2.00 115.00 0.00 230.00 dre agenda/project update for council meetingiagenda for PC /call from larry duvet about accessory building /call from mike at royal shade Lindahl, Kendra S Principal 2/14/2012 1.00 115.00 0.00 115.00 questions from city engineer about easements and truck farms/call from Nancy Ducat about accessory buildings /call from royal awning Lindahl, Kendra S Principal 2/1512012 4,00 115.00 0.00 460.00 office hours Lindahl, Kendra S Principal 2/2312012 1.50 115.00 0.00 172.50 call from Tom about Armand S. subdivision options (20) /call from Rich about Kohnen code issue (20) 16ther questions from city staff & residents (20) /code enforcement questions & issues from Tanya (30) Lindahl, Kendra S Principal 2/24/2012 0.25 115.00 0.00 28.75 solar panel questions/6g preserve questions Lindahl, Kendra S Principal 2/27/2012 0.50 115.00 0.00 57.50 questions about 9103 county road 101 1zoning questions about PID# 08- 119 -23 -22 -0011 Lindahl, Kendra S Principal 2129/2012 2.50 115.00 0.00 287.50 office hours Total Labor 19.00 0.00 2,185.00 COR12010.GEN -99 City Expenses 0.00 75.48 Other Direct Charges Exp Code; Ri imb Project Mileage 136`.00 0:00; 75.48 Lindahl, Kendra S 2/1/2012 34.00 0.56 1,00 0.00 18.87 Lindahl, Kendra S 2/8/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 2/15/2012 34.00 0.56 1.00 0.00 18.87 Lindahl, Kendra S 2/29/2012 34.00 0.56 1.00 0.00 18.87 Total Other Direct Charges 136.00 0.00 75.48 3/6/2012 1 :09 :02 PM 2 of 2 L A IN D freen Site tr' 10 f.J 5 ou th F I " th twenu e 3 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 F 0 R M web: !a0., d's Z) n - rt t� t No. 20587 03106/2012 F 'l...., file 1 0 - - .008.. Custom m, I t ra -tion .. P, re_ t 4Y."., Professional Services Employee Lindahl, Kendra S Total Professional Services for .008 Total Charges for .008 Hours Rate Amount 75 115.00 $86.25 'POU.t—i $86.25 �U Invoice Amount $86.25 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Bill Review R"Port - Landform Professional Services, LLC As of VVedresday, February 29, 2012 Project COR11009.GEN Corcoran Planning Services: General Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren 8 Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail Date Hrs /Units Rate Markup COR11009.GEN- .008 -30 Review Application Labor Lindahl, Kendra S Principal 2/1512012 0.50 115.00 review escrow balance and financial guarantee balance at request of applicaWcontact city engineer regarding status of improvements Total Labor 0.50 COR11009.GEN- .008 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal 2/16/2012 0.25 115.00 financial guarentee refund request from applicant/research & follow up Total Labor 0.25 Hold Charge 0.00 57.50 0.00 57.50 0.00 57.50 0.00 28.75 0.00 28.75 0.00 28.75 3/6/2012 1:07:35 PM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N D r';fS37J fir# 1. smte 1113 'kY';-nre,apf!W',, ION 55sV)1 F 0 R M No. 20586 03106/2012 r 1.0iQ0.-�' 'n. iIdIif6:,Pr.69qrve. ina at, 0 09 0 Cor Professional Services Employee Lindahl, Kendra S Total Professional Services for 10.009 Hours Rate Amount 2.00 115.00 $230.00 ;1ZOV.Vu Total Charges for 10.009 ;P/jV.VV Invoice Amount $230.00 Please remit to: Landform, 106 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Bill Review Report - Landform Professional Services, LLC As of Wednesday, February 29, 2012 Project COR10008.GEN City of Corcoran Projects Client City of Corcoran P.O. ft 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail Date Hrs /Units Rate Markup Hold Charge COR10008.GEN- 10.009 -30 Review Application 0.00 230.00 Labor Lindahl, Kendra S Principal 2/23/2012 1.75 115.00 0.00 201.25 review request from applicant's rep for new 4 lot subdivision /review process with city attorney and draft letter to applicant Lindahl, Kendra S Principal 2/24/2012 0.25 115.00 0.00 28.75 finalize letter to koskela Total Labor 2.00 0.00 230.00 316/2012 1:07:11 PM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 '.Able. 513 I11 + F O R M No. 20585 03/06/2012 Professional Services Professional Services Employee Lindahl, Kendra S Total Professional Services for 61 Hours Rate Amount .25 115.00 $28.75 $28.75 Total Charges for 61 $28.75 fd�� Invoice Amount $57.50 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Bill Review Report - Landform Professional Services, LLC As of Wednesday, February 29, 2012 Project COR09007.017 Kellys West Oaks Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail Date Hrs /Units Rate Markup COR0900T017 -30 Review Application Labor Lindahl, Kendra S Principal 2/23/2012 0.25 115.00 talk to applicant about final items to complete project and received escrow refund request Total Labor 0.25 COR09007.017 -61 Meetings with Applicant Labor Lindahl, Kendra S Principal 2/1/2012 0.25 115.00 calls from Bob Kelly /left voicemail and sent another letter on missing items Total Labor 0.25 Hold Charge 0.00 28.75 0.00 28.75 0.00 28.75 0.00 28.75 0.00 28.75 0.00 28.75 Invoices Date Billed Received Balance Days Old 20496 1/1012012 258.75 258.75 0.00 0 20581 3/6/2012 0.00 0.00 0.00 0 258.75 258.75 0.00 3/612012 1:06:32 PM 1 of 1 TERMS: PLEASE DETACH AND RETURN WITH YOUR REMITTANCE $ DATE CHARGES AND CREDITS BALANCE tbxAYtfii. 11M1 \Y4i*.AWLYGSA`.aiN'tt4tU'R111. „ 1208 BALANCE FORWARD fi0+ briAYT' LFYM' �dAt22PS4n `fSB.'bfiCRAA*VAtilllR .tNdtB.l- '_ 4t5 - 6504 Valley View 31 50 10 8200 CR 116 177 44 OLD 21207 Ab-il-ene /7-3 21420 Larkin 10090 Caim- 10090 Cain /l -Q /s 21795 CR 30 11, Ali CR 30 tl -7 950 ain 21795 CR 30 1sl 1 13 inspections x $25_00 = 1 32500 INVOICE TOTAL: 692 123 ?i0r7? METRO WEST INSPECTION PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN NORTHLAND SECURITIES INC 45 SOUTH 7TH STREET SUITE 2000 MINNEAPOLIS, MN 55402 USA Voice: 612- 851 -4915 Fax: 612 -851 -5951 NORTHLAND SECURITIES Sold To: CITY OF CORCORAN DAN DONAHUE, ADMINISTRATOR CITY HALL -8200 CO. ROAD 116 CORCORAN, MN 55340 -2100 Invoice Ii1VOiCe NWnber: 2892 Invoice Date: 3/12/12 Page: 1 Customer PO T _ Payment Terms J Sales Rep ID I Due Date _ Utility System FP Net 30 Days Description Amount Services provided related to Utility System Financial Planning for February 2012. 2,560.00 Please see attached detail. Subtotal 2,560.00 Sales Tax Total Invoice Amount 2,560.00 Cheek No: Payment Received TOTAL 2,560.00 Northland Securities, Inc. 45 South Uth Street, Suite 2000, Minneapolis, MIV 55402 till F. 1 -800- 851 -2920 main 612 - 851 -5900 rax 612- 851 -5987 www.northiandsecuricies.com Member FINRA and SIPC NORTHLAND STRATEGIES Special Projects Group INVOICE SUPPLEMENT Client: City of Corcoran Project: Utility System Financial Planning Contact: Dan Donahue Cite Administrator Cih• of Corcoran 8200 County. load 116 Corcoran, Minnesota 55310 Billing Period: Febntary 2012 Services Performed a Develop additional financing alternatives w Prepare council background and related exhibits o Attend council tneeting to present information Staff Time Position Hours Rate Billable Senior Professional 16.00 160 $2,560.00 Professional - $135 $0.00 Support - $105 50.00 Total Staff 16.00 $2,560.00 Expenses Mileage $0,00 Printing $0.00 Other $0.00 Total Expenses $0.00 Project Summary Total Budget $ 7,140.00 Billed 71iis Period ($2,560.00) Billed Previous ($2,680.00) Budget Remaining $ 1,900.00 Northland Securities, Inc. 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