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HomeMy WebLinkAbout2012-03-22 - Council MinutesCity of Corcoran City Council Meeting Minutes March 22, 2012 The Corcoran City Council met on March 22, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Planner Lindahl, City Engineer VanderTop, Public Works Superintendent Meister, Public Safety Director Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Cossette to approve the agenda as presented with the following addition: 1 Of. Code Enforcement Position Update Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum -None 5. Presentations -All Fire Departments' Annual Report Fire Chiefs Brandon Guest (Hamel), Jeff Leuer (Loretto), Rich Engel (Hanover) and Brad Feist (Rogers) presented 2011 annual reports. G. Planning Business / Landform a. Hope Ministries CUP for Cemetery at 19951 Oswald Road (City File 12 -002) MOTION. made by Asleson, seconded by Milbrandt to Resolution 2012-11 (Approving Site Plan Amendment and Conditional Use Permit for Hope Ministries International Inc.) with landscape modification as discussed. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Hope Ministries Public Hearing for Easement Vacation Mayor Guenthner opened the public hearing. at 7:41. No comments made. MOTION: made by Gmach, seconded by Milbrandt to close the public hearing. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Cossette to approve Resolution 2012 -12 (Approving Vacation of a Drainage and Utility Easement for Hope Ministries International Inc.) as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Dempsey AG Preserve (City File 12 -003) MOTION: made by Gmach, seconded by Cossette to approve Resolution 2012 -13 (Approving a Request for Metropolitan Agricultural Preserve Designation) as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 03/08/12 Council Meeting b. Approval of Hennepin Youth Sports Equipment Grant City of Corcoran City Council Meeting Minutes March 22, 2012 c. Approval of Hamel Rodeo Temp Alcohol Permit — Resolution 2012 -14 d. Awarding 2012 Asphalt Maintenance Contract — Resolution 2012 -15 e. Awarding 2012 Seal Coating Contract — Resolution 2012 -16 f. Approve purchase of 2012 Bobcat Track Loader MOTION: made by Milbrandt, seconded by Asleson to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports / Memos /Commissions a. Council received Planning Commission Draft Minutes of 03/01/12 — no action taken. b. Council received Planning Update report -- no action taken. c. Council received Ordinance Priorities memo — no action. taken. d. Councilor Milbrandt reported on Parks & Trails Commission discussions related to park restroom, batting cages and field netting — no action taken Mayor Guenthner reported on a meeting with Rockford Schools superintendent related to park improvements and long term city use. e. Public Safety Director Gormley report on the Hwy 55 reconstruction project. Traffic Light installation at Co Rd 116 and Hackamore Rd is expected to begin April 2, 2012 and take about eight weeks. Hwy 55 reconstruction project to being April 2, 2012. f. Administrator Donahue updated the council on the status of the search for a Code Enforcement Technician /Administrative Assistant. Interview process expected the week of April 16, 2012. 11. Unfinished Business a. Sewer and Water Project — Feasibility reports expected for the April 12, 2012 council meeting. Administrator Donahue to meet with a Metropolitan Council representative. b. PW Facility RFP has been issued, results expected for the April 12, 2012 council meeting. c. 2012 CIP schedule discussed. Council directed staff to research a policy for items to qualify as a CIP purchase. MOTION. made by Cossette, seconded by Gmach to approve purchase of a Mini - Excavator as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 12. New Business a. 2012 Tennis Court Rental MOTION: made by Asleson, seconded by Milbrandt to approve the 2012 Tennis Court Use Agreement as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Council and City Engineer Vander top discussed the 2012 Dust Control Program. Staff directed to prepare assessment roles for Dust Control and proposed city costs for 2012 Dust Control program. Staff directed to outline a process for improving Trail Haven Rd. c. Awarding 2012/2013 Magnesium Chloride Contract — Resolution 2012 -17 MOTION: made by Milbrandt, seconded by Asleson to approve Resolution 2012 -17 (Awarding Magnesium Chloride Contract) as presented. City of Corcoran City Council Meeting Minutes March 22, 2012 Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5 :0). 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Gmach, seconded by Milbrandt to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims MOTION: made by Gmach, seconded by Cossette to approve building inspection claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. All Other Claims As Presented MOTION: made by Cossette, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 8:48 to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 9:35 15. Closed Meeting a. Council met in closed session to consider purchase of Roehlke property for a Public Works Facility. No formal action taken. 16. Review of Upcoming Council Meeting Agenda • 04/12/12 Local Board of Review Meeting Downtown Sewer and Water feasibility report • Public Works Facility RFP • Fire Service RFP MOTION: made by Milbrandt, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:40 pm C��J� ffnie Heinecke, City Clerk