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HomeMy WebLinkAbout2012-02-23 - Council AgendaAgenda Corcoran City Council February 23, 2012 - 7:00 PM 1. Call to Order 1 Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business 1 Landform -None 7. Engineering 1 Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 02/09/12 Council Meeting* b. Public Safety RMS* c. IT Loffler Managed Services* d. Appoint City Assistant Weed Inspector* e. Ordinance 2012 -271 Summary of Fee Ordinance 2012 -270* 10. Staff Reports/ Memos /Commissions a. Planning Update* b. Metro Cities Fiscal Disparities Update* 11. Unfinished Business -None a. Sewer and Water Project Update* b. PW Facility* c. Commission Appointments* d. Employee Handbook 12. New Business a. 2012 -2016 CIP* 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. Consider purchase of Roehlke property for a Public Works Facility 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Agenda Memo - February 23, 2012 To: Mayor and City Council From: Dan Donahue, City Administrator Regarding: Administrator Notes to Council Meeting Agenda 4) Open Forum 5) Presentations -None 6) Engineering -None 7) Planning Business -None 8) Public Hearing -None 9) Consent Agenda a) Draft Minutes of February 9, 2012 Council Meeting b) Public Safety RMS. See report from Lt. Hamilton. After six year, this project is finally getting off the ground. The city has existing funds set aside for years 2013 thru 2016. Please note that Director Gormley and Lt. Hamilton will not be in attendance at the council meeting on Thursday night. If the council has questions on this agenda item or the following item, please contact Dir. Gormley or Lt. Hamilton on Tuesday or Wednesday of next week. c) IT Maintenance Service from Loffler. See report from Lt. Hamilton. This expense is included in the 2012 Budget. d) Assistant Weed Inspector. The county is asking all cities to give them a name of who will be the Asst. Weed Inspector. The PW Superintendent and I recommend our Code Enforcement Technician Tanya Budzynski. e) Summary Fee Ordinance. The council passed the fee ordinance at the last council meeting. It is very long and I recommend that we pass the Page 1 Agenda Memo - February 23, 2012 summary ordinance which allows for a much shorter publication and save quite a bit of money. In the future, if an ordinance is being considered, we will make a statement to the council on whether it can be published in summary form. 10) Staff Reports. a) Planning Updates. See report b) Metro Cities Fiscal Disparities Update. See report. I can also report that the League and Metro cities organizations see a lot of activity on the study side however; they do not see any legislative action taking place this year. 11) Unfinished Business. a) Sewer and Water Project. Staff has been working on a report that we hope provides the requested information and analysis on the downtown option. The council asked that we look at the impact the downtown option would have on the TIF surplus that would flow to the General Fund. The memo provides a good part of the information you are looking for. What I am still working on is our own internal General Fund Cash Flow modeling where I plug in all of our debt, expected debt, historical expenses, etc. and see if we can be self sufficient without the TIF Fund into the future for 10 years. I will have this at the council meeting. Also, Ms. Omdal will be at the council meeting to assist in the discussion of the analysis on the downtown sewer option. b) PW Facility. See the updated report on the PW siting. The council asked that staff begin the work of providing more detailed information on design, costs, needs, and process. While a lot of general work has been done to this point, I believe we now need to begin a much more detailed analysis involving the services of an architect familiar with PW facilities. We do not need to get into construction drawing but we need a specific Page 2 Agenda Memo - February 23, 2012 general design with specific dimensions that meets our needs, and has approximated costs. For this we need to contract for this Phase 1 with an architect. I recommend we authorize a Request for Proposals (RFP) to seek out such a firm. The city engineer and I estimate that this Phase 1 cost will be in the $6,000 -7,500 range. Also in your packet is some general information on options for the city in how such a project is best managed. I met with the former Corcoran City Administrator Gary Eidel last week to talk about his experience in building our city hall and get his ideas on how the city should manage the Public Works Facility Development. Generally, he recommends the Project or Construction Manager route. c) Commission Appointments. As of February 17, 1 have not received any applications for vacancies to the commissions from citizens in the community. I have heard from the following existing Commissioners as to their interest in being re- appointed but I do not have all of their applications as of this date: i) Parks and Trails Commission. If Nybo and Tessmer are re- appointed, the commission would have six appointees, no alternates, and no students. The code states there should be nine Commissioners and three alternates (existing Alternate Parks is considering whether she will ask for re- appointment) (1) Val Nybo- existing Commissioner (2) Rachael Tessmer- existing Commissioner ii) Planning Commission. Code states six Commissioners and two alternates. If the below named Commissioners are re- appointed, we would be short one alternate: (1) Darrell Krueger- existing Commissioner Page 3 Agenda Memo - February 23, 2012 (2) Bob Ladd usaw- existing Commissioner asking for appointment as an Alternate (not yet confirmed as of this date) (3) Meredith Wu- existing Alternate Commissioner asking for permanent appointment. d) Employee Handbook. The latest version was passed out to the council at your meeting of January 26t ". I have not included a copy of the Handbook in this packet. If you would like another copy, please call or email and I will get you a copy prior to the meeting. Nothing more to add on my end. 12) New Business a) 2012 -2016 Capital Improvement Plan (CIP). See my report. 13) Claims. 14) Unscheduled and Other Items -None 15) Closed Council Meeting. Consider possible Offer to Purchase Property at 23185 County Road 10 for PW Facility 16) Upcoming Council Meetings Page 4 Agenda Memo - February 23, 2012 Council Calendar Planning Commission P & T Commission 2/2/12 No Mtng 3/1/12 4/5/12 5/3/12 6/7/12 7/5/12 Asleson Asleson Milbrandt Guenthner Cossette Gmach 2/21/12 3/20/1 2 4/17/12 5/15/12 6/19/12 7/17/12 Asleson Milbrandt Guenthner Cossette Gmach Asleson Page 5 City of Corcoran City Council Meeting Minutes February 9, 2012 The Corcoran City Council met on February 9, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, Public Works Superintendent Meister, Director of Public Safety Gormley and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Consensus by the council to approve the agenda with the following additions: 11 b. Commission Appointments 11 c. Downtown Sewer and Water Project 11 d. Public Works Facility No vote taken 4. Open Forum -None 5. Presentations 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 01/26/12 Council Meeting b. Resolution 2012 -06 Employee Insurance Benefits c. Ordinance 269 Building Inspection d. Sale of Public Works Truck to the City of St Michael MOTION: made by Cossette, seconded by Milbrandt to approve • Draft Minutes of 01/26/12 Council Meeting as presented • Resolution 2012 -06 Employee Insurance Benefit as presented • Sale of Public Works Truck to the City of St Michael as presented Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Asleson to approve • Ordinance 2012 -269 (Amending Section 40.02 of Chapter 40 of the Corcoran City Code Entitled Building Code) as presented Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports/ Memos /Commissions a. Council acknowledge receipt of 2011 Unaudited Performance Report, 2011 Fund Balance Report, and 2011 Cash Flow Charts 11. Unfinished Business a. Financial Guidelines MOTION: made by Gmach, seconded by Milbrandt to approve the Financial Guidelines as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Council extended the deadline for Commission appointments to February 23, 2011 and encouraged all interested citizens to apply. City of Corcoran City Council Meeting Minutes February 9, 2012 MOTION: made by Milbrandt, seconded by Gmach to appoint Cindy Patnode as the City of Corcoran Commissioner to the Elm Creek Watershed Commission. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Gmach to appoint Tom Cossette as alternate commissioner to the Elm Creek Watershed Commission. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Downtown Sewer and Water project. Staff was directed to identify the financial impact of a Downtown Sewer and Water project. d. Public Works Facility. Staff will provided reports at 2/23/12 meeting related to Public Works building design and options for management of the project. 12. New Business a. Kim Roberts presented a report on the Maple Hills Estates Community Center project and requested approval to apply for a CDBG Grant. MOTION: made by Milbrandt, seconded by Asleson to approve Res 2012 -07 (Approving Proposed Application for 2012 CDBG Grant) as presented Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Administrator Donahue requested approval of CURA Grant application to begin GIS mapping of the City of Corcoran with the assistance of the University Of Minnesota Department Of Geography. MOTION: made by Cossette, seconded by Gmach to approve application of the CURA Grant as presented Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Fee Ordinance MOTION: made by Milbrandt, seconded by Asleson to approve Ordinance 2012 -270 (Adopting 2012 Fee Schedule) as presented. MOTION: made by Cossette, seconded by Gmach to amend Ordinance 2012 -270 to remove all references and fees related to city imposed surcharges Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Gmach, seconded by Milbrandt to amend Ordinance 2012 -270 to strike the Building Rights Appeal charge from the 2012 Planning Development & Zoning fee schedule Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt to approve Ordinance 2012 -270 (Adopting 2012 Fee Schedule) as amended. (Motion carried 5:0). 13. Claims as Presented a. Escrow Claims (Fund #500) - None b. Building Inspections Claims - None c. All Other Claims As Presented MOTION: made by Milbrandt, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 14. Unscheduled Items - None City of Corcoran City Council Meeting Minutes February 9, 2012 Mayor Guenthner recessed the regular meeting at 8:44 to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 9:40 15. Closed Meeting a. Mayor Guenthner advised "Based on the findings of the investigation the council has decided there is a need for staff training to improve the working relationships among various staff members. The council has authorized the Mayor to communicate directly with staff members to be involved in the training. I will be meeting individually with all employees who participated in the investigation to thank them for their involvement. I will be talking to everyone as soon as possible next week." 16. Review of Upcoming Council Meeting Agenda a. Employee Handbook b. Downtown Sewer and Water c. Commission Applications d. Public Works Facility MOTION: made by Milbrandt, seconded by Gmach to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 9:42 pm X - Jeanie Heinecke, City Clerk I STAFF REPORT / POLICE DEPARTMENT Agenda Item 9b. Council Meeting: Prepared By: February 23, 2012 Chief Sean Gormley Topic: Action Required: RMS Records Management System) Approve LOGIS Letter of Commitment Background- The Records Management System project has been evolving since 2005. There have been considerable delays with this multi- agency project. We continue to move forward and anticipate a fully functioning Records Management System early 2013. The City Council Police Department Staff Report dated October 14, 2010 outlined the RMS project. Phase 1 was completed in early 2011 which completed the required in squad hardware upgrades. Phase 2 was to add the Electronic Ticket Writer estimated 2nd half 2011. Unfortunately, this did not materialize and will be wrapped into the phase 3 — final phase. Discussion- Phase 3 (final phase) is implementation of the Records Management System. Lt. Hamilton and I have been meeting with Hennepin County Sheriff's Office and LOGIS over the past six months. Progress has been made and a new target date has been set, 1 st quarter of 2013. The City of Corcoran will partner with HCSO, LOGIS and the following public safety agencies; South Lake Minnetonka, Mound, Rogers, Dayton, Osseo, Deephaven and Orono. The "Letter of Commitment to Join LOGIS Law Enforcement Records Management System" is required; 1- LOGIS Board sets their 2013 budget in May, this allows for any additional hardware and /or staff due to added Cities on their systems. 2- Locks our law enforcement partner group into the 1St quarter 2013 Implementation Schedule with LOGIS. The City of Corcoran has a Joint Powers Agreement with LOGIS, thus this requirement has been met. Staff Report / Police Department — Page 2 Financial Impact- The City of Corcoran currently maintains an account #308 specifically identified for the Public Safety Records Management System project. In 2016, account #308 will have an estimated $15,250 cash balance. These funds could be used for year 2016 RMS at which point this fund would be closed. Years 2017 and forward, RMS fee would become part of the 100 -42100 Public Safety Budget line items. Year Est. Cost Comment 2013 $4,000.00 One time license cost APS* 2013 $14,000.00 Annual LOGIS License 2014 $14,500.00 Annual LOGIS License 2015 $15,250.00 Annual LOGIS License $47,750.00 Three year cost 2013 -2015 $15,250.00 Est. Balance in #308 Fund 2016 * Advanced Public Safetv / ticket writer aDDlication for RMS. Hennepin County Sheriff's Office recognizes the delay in this project. In an effort to show their commitment to this project and its partner public safety agencies, HCSO has provided the LOGIS RMS "one time" license fee at no charge. This is a $8,500 savings which is reflected in the 2016 estimated cash balance. Attachments — Letter of Commitment to Join LOGIS Law Enforcement Records Management System. Recommendation- Motion to approve the Letter of Commitment to Join LOGIS Law Enforcement Records Management System. O CITY OF CORCORAN POLICE DEPARTMENT Chief Sean Gormley Mike Garris Local Government Information Systems 5750 Duluth Street Golden Valley MN 55422 MEMBER MINNESOTA HIE.FS OF POLICE ASSOCIATION February 23, 2012 Re: Letter of Commitment to Join LOGIS Law Enforcement Records Management System Dear Mr. Garris, The Corcoran Police Department has received authorization from its City Council to begin using the Law Enforcement Records Management System shared through the LOGIS Association. The minutes of the appropriate city council meeting(s) are attached to convey our commitment for LOGIS to assign the group of agencies into the implementation work schedule. The Corcoran City Council appointed our Director of Public Safety, Sean Gormley (or their successor) and City Administrator Dan Donahue (or their successor) as our representative and alternate representative respectively, for the LOGIS Board of Directors. The cost sharing estimate dated December 28, 2011 is appropriate, and Corcoran Police Department understands and agrees to the one -time licensing costs for APS and the 2013 estimated operations cost for our agency. The operations costs are billed monthly and we understand they will begin in the first month of major implementation activity. We understand the 2013 Cost Share for our agency is contingent on the participation of all the agencies listed, and may vary upward if one or more of the agencies does not participate. We also understand the cost estimates for 2014 and 2015 are displayed for approximation only, and these charges will be formally set through the Board of Directors at the appropriate meetings. Sincerely, Sean Gormley Director of Public Safety Corcoran Police Department Enc. .320O..C.0-UNZ'. :Ri7r' D 116 • GORG ORAN. A.fINNE.SOTA 5 5 340 • PFEC E (763) 420 -596.6 • FAX (763) 420 -8965 STAFF REPORT / INFORMATION TECHNOLOGY Agenda Item 9c. Council Meeting: Prepared By: February 23, 2012 Lieutenant John Hamilton Topic: Action Required: Loffler Managed Services Approve Maintenance Agreement Background- Part of the City of Corcoran Information Technology upgrade 2011 was to being to augment managed services to Loffler Companies. Discussion- The newly purchased HP ProLiant server has been identified as the 1St server to receive managed services by Loffler Companies. This server does most of the heavy lifting for Corcoran's Information Technologies services. A member server which runs "Laserfiche" and to be implement 3rd quarter 2012 "Permit Works ", will be added to Loffler Managed Services once Permit Works has been implemented. Financial Impact- This agreement for a single server for March — December is $1,500. The amount is part of the 2012 IT Budget. Attachments — Loffler Companies IT Managed Services Agreement Recommendation- Motion to authorize City Administrator Donahue to execute the agreement with Loffler Companies. LOFFLER COMPANIES IT MANAGED SERVICES AGREEMENT LofflerVision This IT Managed Services Agreement ( "Agreement ") dated this 1 S` day of March 2012 (the "Effective Date "), is between Loffler Companies, a MN Corporation, having its principal offices at 1101 East 80'' Street Bloomington MN 55420, and City of Corcoran ( "Client "). Loffler Companies and Client agree as follows: 1.0 Purpose and Scope 1.1 Client desires to outsource the maintenance and support for its information technology infrastructure. Loffler Companies shall provide Client with IT Managed Services "LofflerVision ", as more specifically defined below, which shall include regular remote network management, and both remote and on -site technical assistance as necessary. 2.0 Services 2.1 Description of Managed Services "LofflerVision" are outlined in Appendix A. 2.2 Hours of Service. Loffler Companies services shall be available from 7:00 a.m. to 6:00 p.m. central time, Monday through Friday (Standard Business Hours). Emergency support services are included for Saturday and Sunday support. Loffler Companies is closed on Federal Holidays. Emergency support on Federal Holidays is available for additional fees. Loffler Companies will make commercially reasonable efforts to respond to emergency requests. However, specific response times outside of normal business hours cannot be guaranteed, but are estimated at 1 -3 hours. 2.2 Response Times. a. 30 Minutes: Response for remote services during standard business hours. b. 1 Hour: Business -hour response for emergency on -site support services. Emergency service is characterized as involving a mission - critical function during standard business hours. c. 1 -2 Days: Onsite scheduling for non - critical support services during standard business hours. 2.3 Escalation Policy Unless it is immediately clear that a service call requires on -site service, Loffler Companies will treat each service call as a remote service call. Should Loffler Companies be unable to resolve the issue remotely within a reasonable period of time, an engineer will be dispatched according to the response times described in Section 2.2 above. 3.0 Client Responsibility 3.1 Client is required to conform to the following criteria: a. Allow the installation of managed service software on Client's network as necessary to allow for the performance of the services contemplated in this agreement. b. Have adequate back -up hardware. c. Have current anti -virus software. d. Provide configuration and proper ownership documentation as necessary for hardware and software. e. Immediately alert Loffler concerning any third party activity on Client's network when the customer is aware of such third party activity. 4.0 Service Charges 4.1 Client agrees to pay Loffler Companies fees in accordance with the schedule and pricing set forth in Exhibit A to this agreement, as modified from time to time by the parties in writing. '/z Travel charge applies to all onsite service calls. 5.0 Term and Termination 5.1 Term. This Agreement shall commence upon execution by Client for a term of one year, and shall be automatically renewed for additional annual terms, unless either party shall give notice of cancellation 30 days prior to the expiration of the term. Client shall also pay all LofflerVision invoices within the Net 10 payment terms. 5.2 Termination. a. Client may terminate this agreement at any time with 30 days written notice to Loffler Companies. Client agrees that the provision of the services under this agreement requires the application of significant Loffler Companies resources to investigate and catalogue Client's network, so that termination after a period of less than 6 months would result in a significant loss to Loffler Companies. b. In the event of non - conformance of the response times as outlined in Paragraph 2 of this agreement, Client must notify Loffler Companies in writing within 3 days of the non - conforming event. Loffler Companies has 10 business days to take corrective measures to ensure response times are met. If Loffler Companies fails to implement corrective measures within the 10 day period, Client may terminate this agreement with written notice to Loffler Companies for non - conformance. c. Loffler Companies may terminate this agreement in the event Client fails to perform its obligation for payment of invoices pursuant to this Agreement provided Loffler Companies first gives Client written notice of such termination specifying the nonpayment and Client has had 30 days after such notice is given to cure such nonpayment. In the event the agreement is terminated as a result of such nonpayment, Loffler Companies shall have the right to recover for all Services performed prior to the date of termination. Client shall be liable for all costs of collection including reasonable attorney's fees incurred by Loffler Companies to enforce its rights under this Agreement. d. If in the event that the contract is terminated for cause by either party Loffler Companies shall agree to provide services in order to affect an orderly transition to another vendor selected by Client for 30 days after the agreed to termination date. Such services would not be limited to the normal and customary services indicated within the framework of this agreement. 5.3 Effect of Termination. Upon termination of this Agreement each party shall return or destroy, at the direction of the other party, all the other party's Confidential Information in its possession. 6.0 Indemnities and Limitations of Liability 6.1 Infringement Claims. Subject to the limitations set forth in Section 7.3, Loffler Companies and Client each agree to indemnify, defend and hold the other harmless against any action to the extent that such action is based upon a claim that the software (other than with respect to third -party software provided by the indemnitor) or Confidential Information provided by the indemnitor, or any part thereof, infringes upon the intellectual property rights of any third party. 6.2 Third Party Indemnification of Loffler Companies. Client acknowledges that by entering into and performing its obligations under this Agreement and each Order, Loffler Companies will not assume and should not be exposed to the business and operational risks associated with Client's business, and Client therefore agrees, subject to Section 7.3, to indemnify, defend and hold Loffler Companies harmless from any and all third party claims, actions, damages, liabilities, costs and expenses (including attorneys' fees and expenses) arising out of or related to the conduct of Client's business. 6.3 Procedures. All indemnification obligations under this Section 6.0 shall be subject to the following requirements: (a) the indemnified party shall provide the indemnifying party with prompt written notice of any claim; (b) the indemnified party shall permit the indemnifying party to assume and control the defense of any action upon the indemnifying party's written acknowledgment of the obligation to indemnify (unless, in the opinion of counsel of the indemnified party, such assumption would result in a material conflict of interest); and (c) the indemnifying parry shall not enter into any settlement or compromise of any claim without the indemnified party's prior written consent, which shall not be unreasonably withheld. In addition, the indemnified party may, at its own expense, participate in its defense of any claim. In the event that the indemnifying party assumes the defense of any such claim, the indemnifying party shall have no liability for attorney's fees and costs incurred by the indemnified party. 6.4 Liability. Loffler Companies DOES NOT ACCEPT LIABILITY BEYOND THE REMEDIES SET FORTH HEREIN, INCLUDING ANY LIABILITY FOR SERVICES NOT BEING AVAILABLE FOR USE OR FOR LOST OR CORRUPTED DATA OR SOFTWARE, OR THE PROVISION OF SERVICES AND SUPPORT. Loffler Companies WILL NOT BE LIABLE FOR LOST PROFITS, LOSS OF BUSINESS OR OTHER CONSEQUENTIAL, SPECIAL, INDIRECT, OR PUNITIVE DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY ANY THIRD PARTY EXCEPT AS EXPRESSLY PROVIDED HEREIN. CLIENT AGREES THAT FOR ANY LIABILITY RELATED TO THE PURCHASE OF PRODUCTS OR SERVICES, Loffler Companies IS NOT LIABLE OR RESPONSIBLE FOR ANY AMOUNT OF DAMAGES ABOVE THE AGGREGATE DOLLAR AMOUNT PAID BY CLIENT FOR THE PURCHASE OF SERVICES UNDER THIS AGREEMENT. CLIENT ACKNOWLEDGES THAT Loffler Companies WOULD NOT ENTER INTO THIS AGREEMENT WITHOUT THESE LIMITATIONS ON LIABILITY. 7.0 Confidentiality 7.1 Scope of Obligation. In connection with the Services performed under this Agreement, the parties may have access to the other party's Confidential Information. "Confidential Information" means non - public information that the disclosing party designates as being confidential or which under the circumstances surrounding disclosure ought to be treated as confidential and information received from others that the disclosing party is obligated to treat as confidential. Confidential Information includes, without limitation, information relating to the disclosing party's software or hardware products which may include source code, data files, documentation, specifications, databases, networks, system design, file layouts, tool combinations and development methods, as well as, information relating to the disclosing party's business or financial affairs, which may include business methods, marketing strategies, pricing, competitor information, product development strategies and methods, research and development results, manufacturing processes and techniques, legal agreements, intellectual, Client lists and financial results. Confidential Information includes all tangible materials which contain Confidential Information whether written or printed documents, computer disks or tapes whether user or machine readable. The parties agree to maintain the confidentiality of the Confidential Information and to protect as a trade secret any portion of the other party's Confidential Information by preventing any unauthorized copying, use, distribution, installation or transfer of possession of such information. Each party agrees to maintain at least the same procedures regarding Confidential Information that it maintains with respect to its own Confidential Information, but in no event less than a reasonable standard of care. Without limiting the generality of the foregoing, neither party shall permit any of its personnel to remove any proprietary or other legend or restrictive notice contained or included in any material provided by the disclosing party and the receiving party shall not permit its personnel to reproduce or copy any such material except as expressly authorized hereunder. A party's Confidential Information may only be used by the other party in order to fulfill its obligations under this Agreement. 7.2 Exceptions. Confidential Information shall not include any information that: (a) is already known to the receiving party or its affiliates, to be free of any obligation to keep it confidential; (b) is or becomes publicly known through no wrongful act of the receiving party or its affiliates; (c) is received by the receiving party from a third party without any restriction on confidentiality; (d) is independently developed by the receiving party or its affiliates; (e) is disclosed to third parties by the disclosing party without any obligation of confidentiality; or (f) is approved for release by prior written authorization of the disclosing party. 7.3 Residual Rights. Each party acknowledges that the other may, as a result of its receipt of or exposure to the other party's Confidential Information, increase or enhance the knowledge and experience retained in the unaided memories of its directors, employees, agents or contractors. Notwithstanding anything to the contrary in this Agreement, each party and its directors, employees, agents or contractors may use and disclose such knowledge and experience in such party's business, so long as such use or disclosure does not involve specific Confidential Information received from the other party. The disclosing party will not have rights in such knowledge and experience acquired by the recipient party, nor rights in any business endeavors of the recipient party which may use such knowledge and experience, nor rights to compensation related to the recipient party's use of such knowledge and experience. 7.4 Irreparable Harm. Both parties acknowledge that any use or disclosure of the other party's Confidential Information in a manner inconsistent with the provisions of this Agreement may cause the non - disclosing party irreparable damage for which remedies other than injunctive relief may be inadequate, and both parties agree that the non - disclosing party may request injunctive or other equitable relief seeking to restrain such use or disclosure without the necessity of proving actual harm or posting bond. 7.4 Survival of Obligation. The terms and provisions of this Section 8.0 shall survive any expiration or termination of this Agreement. 8.0 Ownership of Work Product 8.1 General. All worldwide intellectual property rights associated with any ideas, concepts, techniques, processes or other work product created by Loffler Companies during the course of performing the Services shall belong exclusively to Loffler Companies, and Client shall have no right or interest therein. Unless this Agreement is terminated by Loffler Companies for Client's material breach or failure to make payments to Loffler Companies, Loffler Companies hereby grants to Client a perpetual, royalty -free, nontransferable, nonexclusive license to use, solely for Client's internal business purposes, the object code form of any application software programs or other work product created by Loffler in performing the Services. 8.2 Development Tools. Notwithstanding anything to the contrary in this Agreement, Loffler Companies will retain all right, title and interest in and to all software development tools, know -how, methodologies, processes, technologies or algorithms used in providing the Managed Services which are based on trade secrets or proprietary information of Loffler Companies or are otherwise owned or licensed by Loffler Companies. Licenses will not be deemed to have been granted by either party to any of its patents, trade secrets, trademarks or copyrights except as otherwise expressly provided in this Agreement. 8.3 Further Assurances Loffler Companies and Client agree to execute and deliver such other instruments and documents as either party reasonably requests to evidence or effect the transactions contemplated by this Section 8.0. The provisions of this Section 8.0 will survive the expiration or termination of this Agreement. 9.0 Right To Engage In Other Activities Client acknowledges and agrees that nothing in this Agreement will impair Loffler Companies right to perform services or acquire, license, market, distribute, develop for itself or others or have others develop for Loffler Companies similar technology performing the same or similar functions as the technology and Services contemplated by this Agreement. 10.0 Independent Contractor Loffler Companies is an independent contractor. Neither Loffler Companies nor Client are, or shall be deemed for any purpose to be, employees or agents of the other and neither party shall have the power or authority to bind the other party to any contract or obligation. 11.0 Arbitration Except for collection actions for payment of charges and for the right of either party to apply to a court of competent jurisdiction for a temporary restraining order, a preliminary injunction, or other equitable relief to preserve the status quo or prevent irreparable harm, any controversy or claim arising out of or relating to this Agreement or to its breach shall be settled by arbitration by a single arbitrator in accordance with Commercial Arbitration Rules of the American Arbitration Association, pursuant to an arbitration held in Minnesota, and judgment upon the award rendered by the arbitrator may be entered in any court of competent jurisdiction. The prevailing party shall be entitled to receive from the other party its attorney's reasonable fees and costs incurred in connection with any action, proceeding or arbitration hereunder. 12.0 Assignment Neither party shall assign its rights or obligations under this Agreement without the prior written consent of the other party, which shall not be unreasonably withheld or delayed. Notwithstanding the foregoing, either party may assign this Agreement to an entity who acquires substantially all of the assets of such party; provided that consent will be required in the event that the non - assigning party reasonably determines that the assignee will not have sufficient capital or assets to perform its obligations hereunder. All terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective permitted transferees, successors and assigns. 13.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of MN, without reference to conflict of laws principles. Client hereby irrevocably consents to the jurisdiction of the state courts of the State of Minnesota. 14.0 Entire Agreement and Modifications Each party acknowledges that it has read this Agreement and further agrees that the Agreement is the complete and exclusive statement of the parties and supersedes and merges all prior proposals, understandings, and agreements, oral or written, between the parties relating to the subject matter hereof, including without limitation, the terms of any Client request for proposal. No modification, amendment, supplement to or waiver of this Agreement shall be binding upon the parties hereto unless made in writing and duly signed by both parties. 15.0 Severability In the event any one or more of the provisions of this Agreement or of any exhibit is held to be invalid or otherwise unenforceable, the enforceability of the remaining provisions shall be unimpaired. 16.0 Force Majeure Loffler Companies shall not be responsible for failure to perform under this Agreement when its failure results from any of the following causes: Acts of God or public enemies, civil war, insurrection or riot, fire, flood, explosion, earthquake or serious accident, strike, labor trouble or work interruption, loss of a IP address or other disruption to Internet connection, or any cause beyond its reasonable control. 17.0 Agreement Headings and Numbering Paragraph headings and numbers used in this Agreement are included for convenience of reference only, and, if there is any conflict between any such numbers and headings, and the text of the Agreement, the text shall control. 18.0 Execution Of Agreement This Agreement may be executed in one or more counterparts, each of which shall be considered and original, but all of which together shall constitute one and the same instrument. City of Corcoran Authorized Signature, By: Date: Title: Loffler Companies Authorized Signature, By: Date: Title: LofflerVision Program Proactive NOC Services & 24 -7 -365 System Monitoring ■ Server monitoring ■ Notification of unusual 1 Server Included events Event Log ■ Server Patch Management Rates and Response Standard Hours Professional $115.00 (Discounted Rate) Service Rate Monday — Friday, 7am -6pm Included Contact Response Time During Business Hours for all Service Call < 15 Minutes placed between 7am — 6pm M -F Emergency Response Fee 1.5x Contract Service Rate Incident and Problem Resolution < 1 Business Day Time for Priority 1 Calls Emergency Response Time After < 4 Hours Hours and Weekends On -site scheduling of technician 2 -3 Days Executive Summary Monthly Report Included Monthly Investment Total Monthly Contract $150.00 1month 2012 NOTICE OF APPOINTMENT OF ASSISTANT WEED INSPECTOR FOR CITY OR TOWNSHIP INSTRUCTIONS 1) Complete this form. 2) Return to the County Agricultural Inspector: Greg Senst Hennepin County Environmental Services 701 Fourth Ave South, Suite 700 Minneapolis, MN 55415 -1600 NAME OF PERSON APPOINTED CITY OR TOWNSHIP NAME ADDRESS DATE OF APPOINTMENT I CITY, STATE, ZIP CODE COUNTY Hennepin TELEPHONE # OF INSPECTOR WORK CELL PHONE # OF INSPECTOR (INCLUDE AREA CODE) (INCLUDE AREA CODE) EMAIL OF INSPECTOR IN ACCORDANCE WITH MINNESOTA STATUTES 18.80, SUBD. 3, PERTAINING TO ASSISTANT WEED INSPECTORS, THE ABOVE NAMED PERSON IS HEREBY APPOINTED TO BE ASSISTANT WEED INSPECTOR FROM THE DATE INDICATED UNTIL SUCH A TIME AS THE MAYOR OR TOWN BOARD WISHES TO TERMINATE THE APPOINTMENT. THIS APPOINTMENT CONFERS ON THE APPOINTEE ALL THE DUTIES, AUTHORITY, AND PRIVILEGES OF ANY LOCAL WEED INSPECTOR AS OUTLINED BY LAW. SIGNATURE (MAYOR OR CHAIR OF TOWNSHIP BOARD) TITLE DATE SIGNED City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2012 -271 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2011 -270 AN ORDINANCE ADOPTING 2012 FEE SCHEDULE February 23, 2012 Ordinance 2012 -270 determining fees to be charged by the City for development, inspection, and other related services was adopted on February 9, 2011. A printed copy of the entire Ordinance 2012 -270 is available for inspection by any person at City Hall during the City Clerk's regular office hours. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Ordinance is hereby declared adopted on this 23th day of February 2012. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal MEMORANDUM DATE February 13, 2012 TO Dan Donahue cc City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 The following is a summary of project status for current, active projects: 11 • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013. This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development /subdivision. Daryl and Lori Patnode Accessory Building Contract /Certificate of Compliance (city file no. 11- 006). The Patnodes requested that the City allow them to construct an addition onto an existing barn without approval of a CUP or Certificate of Compliance due the close of the construction season and need for the barn addition. The City agreed to allow the Patnodes to begin construction on the barn with the condition that they submit a Certificate of Compliance for City approval upon adoption of the new Zoning Ordinance that will create the new process. City Clerk Heinecke is following up with the Patnodes to ensure compliance. 3. Shamrock Golf Course Site Plan Amendment at 19625 Larkin Road (city file no. 11 -014). Mark Deziel has submitted an application for a site plan amendment for Shamrock Golf Course for a small storage building in the southern portion of the site. The application is currently incomplete. 4. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application has tentatively been scheduled of Planning Commission review of the conditional use permit at a public hearing on March 1St and City Council review of the conditional use permit and public hearing for the easement vacation on March 22 "d 5. Richard Dempsey Agricultural Preserve Designation and Initiation of Expiration (city file 12- 003). Richard Dempsey has submitted a request to renew his agricultural preserve designation that expired on February 12, 2012. He is requesting approval of the designation and the notice initiating expiration which would result in removal of the land from Agricultural Preserve 8 years after initiation (in 2020). Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and will be working to close out this project. Landform'", SensiblyGreen " and Site to Finish" are service marks of Landform Professional Services, LLC. 1 Kellys West Oaks (city file 07 -003). On August 9, 2007, the preliminary plat was approved by Res. 2007 -54. Res. 2008 -06 granted final plat approval with 7 findings and conditions on January 24, 2008, including a condition requiring vacation of an existing easement. The applicant requested and was granted a one year extension to the approvals. On February 10, 2011, the City Council approved an after - the -fact plat extension. The applicant has recorded the mylar at Hennepin County but still has several outstanding conditions of approval that must be met prior to release of the remaining escrow. 3. Savoie Fields Final Plat (city file no. 07 -011). This two -lot subdivision was approved and received one extension that expired on January 28, 2011. The landowner has applied for an after - the -fact extension of the plat approvals. This item was approved by the City Council on July 28, 2011. The final plat approvals now expire on January 28, 2012. 4. Lions Park (city file 09 -001). The rezoning to PUD, PUD general plan and PUD final plan to formalize the existing land uses and allow seasonal outside motor vehicle storage was approved by the Council on August 27, 2009. The rezoning was effective on the date of approval. However, the applicant must initiate construction of the improvements PUD within one year after the effective date of the PUD rezoning by the City Council. Upon good cause shown, the City Council may extend the time for one additional year. If construction is not commenced within these time periods, any building permits issued for the PUD shall be void and the Planning Commission may initiate proceeding to rezone the subject property. The one year period ended on August 27, 2010. Staff visited the site on November 1St and noted that while some improvements have taken place, including permits along CR 101, the outside storage of vehicles was not initiated within the one year period and the approvals have expired for that portion of the project. Any work on site (including the previously completed work that is different from the approved plan) requires submittal of plans to the city for review and approval. 5. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process. 6. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 7. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The request was approved by the City Council on January 26, 2012. 8. Corcoran Wildlife Preserve (city file 10 -009). Preliminary plat (city file 06 -004) was approved on September 27, 2007 (Res. 2007 -72) with 8 findings and conditions. On September 23, 2010, the city council approved Resolution 2010 -40 approving the final plat. The applicant has 2 years to address all conditions of approval and record the final plat. The final plat approvals will expire on September 23, 2012 unless the applicant requests and is granted an extension. 9. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the MEMORANDUM City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The City Administrator sent a letter to the applicant on October 14th regarding the required code violation corrections. 10. Patnode Conditional Use Permit (city file no. 11 -004). An application was received for a Conditional Use Permit for living quarters accessory to an Agricultural use. This is the follow up to the wetland and topography waiver granted on January 27th (city file 11 -001). The application was approved by the City Council on June 23rd. A building permit was issued and the new home is under construction. 11. Custom Filtration Inc. Site Plan Amendment and Conditional Use Permit Amendment (city file no. 11 -005). An application received for a site plan amendment and conditional use permit amendment for a building and parking lot expansion for the existing business at 7219 CR 116. The City Council approved the request on July 28, 2011. The landowner started construction this fall. 12. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant is working through finance and other issues and intends to file the plat later this year. 13. Highland Bank Preliminary and Final Plat approval for "Highland Subdivision" at 10435 CR 19 (city file no. 11 -010). On November 21St Highland Bank received City Council approval of a preliminary and final plat to subdivide the existing 60.56 -acre parcel into one 5 -acre lot with the existing home and one 54.19 -acre outlot. The mylar has been released to the applicant for filing. 14. Anderson Ag Preserve Enrollment at 22090 Strehler Road (city file no. 11 -012). Sara Ann Anderson (Ridesport) has requested that the above - referenced property be enrolled in the Ag Preserve program. The subject propert� is currently enrolled in the Ag Preserve program but that designation will expire on November 26 h. The application was approved by the City Council on November 21St. The documents have been released to the applicant for recording at Hennepin County. 15. Development Rights Appeal from Howard Schmid at 21825 Oakdale (city file no. 11 -015). Howard Schmid has submitted a development rights appeal for his property on Oakdale. The City Council reviewed this item on January 26, 2012 and found that there were 8 development rights remaining on this property and directed staff to amend the development rights map accordingly. MEMORANDUM Metro Cities News February 3, 2012 Fiscal Disparities Study Released The highly anticipated Fiscal Disparities Study was released on schedule Wednesday. The study, the first ever performed on the Fiscal Disparities Program, represents a wide ranging evaluation that includes analysis on fiscal disparities program trends, economic and tax base trends, regional growth, impacts if the fiscal disparities program were eliminated, fiscal impacts of land uses, interactions with other aid programs, and evaluations of overburden due to land uses, to name just a smattering of the report's categories and analysis. The study is the result of legislation passed in 2010 mandating a study of the program. The legislation was championed by Rep. Ann Lenczewski- Bloomington. Metro Cities' staff is in the process of giving the report its full due and will provide more information in a future newsletter. Here are just a few trends and highlights from the report: • Hennepin County has lost 6.3% of its regional share of tax capacity from 1996 - present. All other counties have retained or increased their share. • Developed areas in 2011 are almost evenly split between "recipients" and "contributors" with recipients outnumbering contributors only slightly (in 1976, recipients outnumbered contributors by a factor of 1.7). • Developing areas in both categories have remained relatively constant. • All rural growth areas continue to be net recipients. • If the program were eliminated, developed areas would see the largest % decrease in taxes paid and rural growth centers would see the largest % increase. • All groupings (central, developed etc) would see an increase in tax rates if the program were eliminated. • Homestead tax burdens would stay the same in contributor communities at 3.37% of income if the program were eliminated; taxes in recipient communities would increase from 3.44% to 3.62 %. • For non - residential land use prototypes, the overall fiscal impact relative to overburden is positive, meaning that there does not appear to be an overburden to serve these land uses. • For single family residential prototypes, net deficits tend to result unless property values are high enough to offset expenditures; for multifamily units the results are worse if the program were eliminated. The report identifies a number of key issues to consider, including impacts of the economic recession on localities in terms of retained /shared tax base, expansion of the program to additional jurisdictions, inclusion of residential tax bases (passed in 1995, but vetoed), adjusting the 40% contribution, exclusions for certain "regional benefit" properties that generate high costs (i.e. Mall of America), eliminating the 1971 base subtraction, including a spending need component, and the long term impacts on communities as they shift from contributor to recipient or vice versa. Metro Cities' policies support the Fiscal Disparities Program unless an appropriate replacement is developed and oppose the use of program proceeds for specific projects or programs. The report is scheduled to be heard mid February in the House and Senate Taxes Committees, and we are working to see if we can schedule a presentation by the consulting firm that performed the study, for our members. Metro Cities' staff, along with other legislative observers, does not expect changes to the Fiscal Disparities program to receive strong consideration this year. The session is on a fast track, with a slated late April adjournment, and the program study, at 221 pages, is chock full of complex analysis and detail. Add the myriad political considerations associated with this program to the mix and the end result is likely no action this year. That said, the release of this report is sure to put this program on legislative radar, and we expect that there will be proposals under consideration next year. Metro Cities will continue to closely watch this issue, and will seek additional input from our members over the summer as we debate and recommend Metro Cities' 2013 legislative policies. In the meantime, you can access the full report at http: // taxes. state .mn.us /property /pages /fiscal- disparities - study.aspx W MEMORANDUM NORTHLAND STRATEGIES Special Projects Group To: City of Corcoran From: Tammy Omdal Date: February 23, 2012 Re: Sanitary Sewer and Water Utility The purpose of this memorandum is to provide additional background to assist the City in defining the scope for implementing sanitary sewer and water improvements and the establishment of a municipal utility. A city policy for the services has been drafted for Council review and comment. Northland has prepared preliminary options for trunk line availability charges, connection charges, and usage fees. Working with Kent Torve, from Wenk Associates, Northland developed an initial operating pro form for the utility. Scope for Sanitary Sewer and Water Improvement Project Northland was asked to analyze a possible funding option that would allow for the inclusion of the downtown area in an overall project scope for sanitary sewer and water improvements. This is shown as Option 5a in Attachment A to this memorandum. The following assumptions (target amounts) were given to Northland for Option 5a: - Base project cost: $1,802,000 - Include project cost for "under CR 116 ": $108,000 - Include project cost for downtown area sewer and water trunk line: $1,062,000 - Include payment to Maple Grove: $300,000 - Include assessments to property owners for base project cost: $300,000 - Result of analysis must achieve a minimum amount for city cash flow: $450,000 Given these assumptions (target amounts) the City would need to assess the property owners in the downtown area a minimum of $900,000 or about 85% of the project cost for bringing sanitary sewer and water to the downtown area. The assessment would need to be allocated on a proportional basis to individual parcels in the downtown area. Following the requirements of MN Statute 429, the City would have the ability to issue debt to finance the improvements with assessments payable by the benefiting property owners over a period of years (estimated at 15 years). Assuming $900,000 was financed over 15 years at 4 %, the annual combined assessments payable is estimated to be approximately $110,000 payable annually for 15 years. In addition to summarizing this new Option 5a, Attachment A to this memorandum provides a comparison to the project scope that the Council approved at a prior meeting, which includes the base project plus improvements under County Road 116; this is shown as "Alternative 1a" on the Northland Securities, Inc. 45 South 7th Street Suite 2000, Minneapolis, MN 55402 Toll Free 1- 200 -851 -2920 Main 612- 851 -5900 www.northlandsecLnities.com Member FINRA and SIPC Sanitary Sewer and Water Utility February 23, 2012 Page 2 Attachment. Option 5, also shown on the Attachment, was previously presented to the City Council and includes completing the base project and assessing a portion of the costs, plus improvements under County Road 116, and the addition of improvements to the downtown area. Option 5 did not include assessments to property owners in the downtown area. Policy for Sanitary Sewer and Water Utility A draft policy for municipal sanitary sewer and water utility services has been developed and is being presented to the City Council for initial comment and direction. The draft policy is included as an attachment to this memorandum. The Policy will provide guidance for the drafting of an ordinance(s) establishing the sanitary sewer and water utility. Utility Charges and Fees A schedule of preliminary utility fees and charges has been prepared and is attached to this memorandum, Attachment B. The preliminary fee and charges schedule was developed based upon review of neighboring cities and other cities in the metropolitan area. The Council is not being asked to consider acceptance of this fee and charges schedule at this time. The preliminary schedule was prepared to allow for preliminary discussion on the types of fees and charges the Council may want to consider. Development of the preliminary fees and charges schedule provided the basis for estimating revenues for the sewer and water utility pro forma. Preliminary Sanitary Sewer and Water Utility Pro Forma A preliminary pro forma has been developed and is included as Attachment C. The pro forma reflects preliminary assumptions for project costs, sources of project revenue (including assessments), annual operating revenue and expense. Assumptions reflected in the pro forma include the following: a) Revenue assumptions are based on 10 acres of land platted per year; 30 residential equivalent units (REU) added per year; and 100,000 gallons of water sold per REU per year. b) Customers will pay a fee based on water and sewer usage. c) Property owners will pay a connection charge when they hook -up to the systems. d) Property owners will pay a trunk line availability charge (revenue estimates based on collecting charges on 10 acres of land platted per year). e) City will issue debt to finance the estimated $1,200,000 assessment portion of capital projects allowing property owners to pay for assessments over 15 years ($300,000 for base project plus $900,000 for downtown project area). f) City will use tax increment available from TIF District No.1 to pay a portion of capital project costs (shown as transfer in from TIF Fund to Utility Fund). g) City will provide $100,000 in cash contribution from excess TIF redistribution to the utility fund. h) Estimated annual operating expense of $100,000 per year (i.e., cost of billing, printing, legal, maintenance, etc.) i) City will make payment to Maple Grove of $300,000 over two years (2012 and 2013). j) Initial Capital project cost of $2,972,000 (base project, under CR 116, downtown area). k) Debt service payments to be 100% covered by assessments. Sanitary Sewer and Water Utility February 23, 2012 Page 3 Council Direction To help facilitate the discussion, several questions have been identified and are included below for discussion at the meeting. Scope for Sanitary Sewer and Water Improvement Project: a) Does the Council want to include the downtown area in the project scope? b) If so, does the Council want to assess the benefiting downtown property owners for the improvements? If so, additional process (under MN Statute 429) will need to be undertaken in order to implement this decision or possible petition by the property owners. Polio for Sanitary Sewer and Water Utility c) Does the City Council want to force a property owner to connect to the water and sanitary sewer when available to a property? (The Comprehensive Plan may have a time clock that starts when sewer is available). d) Staff is proposing that annually a fees and charges schedule shall be prepared by city staff and presented to the City Council for adoption at the time the annual budget is being considered. Is this acceptable to the City Council? e) Does the City Council want to implement a quarterly or monthly billing cycle for utility customers? f) What other comments / direction does the City Council have on the draft Policy? Utility Charges and Fees: g) Does the Council support the concept of charging utility customers a "base' fee to cover administrative costs, cost of processing statements, printing, mailing, etc.? h) The proposed tier approach to charging for water usage is to comply with the State requirements for conservation. Does the Council want to consider different approaches to meet the conservation requirement (i.e., more tiers, greater increase in fee as usage increases)? i) The proposed usage fee for sanitary sewer includes locking in the usage rate based on a winter month reading. Does the Council generally agree with the proposed approach? j) A separate set of fees is shown for irrigation meters, again related to meeting State requirements for conservation. Does the Council generally agree with the proposed basis for charging for irrigation meters, including the tier system? k) Does the Council agree with charging a connection charge to property owners when they connect to the systems? 1) Does the Council agree with charging a trunk line availability charge to property owners? The Council may decide this is payable when the service is available to a property owner, regardless of whether they choose to connect, or payable only when the connection is established. m) What other comments / direction does the Council have on the fees and charges schedule? For Preliminary Discussion Purposes ATTACHMENT A City of Corcoran Sanitary Sewer and Water Improvement Project Analysis of Funding Options Proiect Sources of Funds. TIF 1,910,000 2,972,000 2,072,000 Bond proceeds - - - Interfund Loan 300,000 - - Assessments Base Project - 300,000 300,000 Assessments Downtown Project - - 900,000 Total 2,210,000 3,272,000 3,272,000 Proiect Use of Funds: Base Project 1,802,000 1,802,000 Include Under CR 116 Project 108,000 Include Downtown Downtwon Project Approved Downtown w/ Assess. Details Option la Option 5 Option 5a Available Tax Increment: 300,000 300,000 300,000 Tax Increment As of End of Year 2011 3,173,396 3,173,396 3,173,396 Plus 2012 TIF 300,000 300,000 300,000 Plus 2013 TIF 300,000 300,000 300,000 Total TIF 3,773,396 3,773,396 3,773,396 Proiect Sources of Funds. TIF 1,910,000 2,972,000 2,072,000 Bond proceeds - - - Interfund Loan 300,000 - - Assessments Base Project - 300,000 300,000 Assessments Downtown Project - - 900,000 Total 2,210,000 3,272,000 3,272,000 Proiect Use of Funds: Base Project 1,802,000 1,802,000 1,802,000 Under CR 116 Project 108,000 108,000 108,000 Downtwon Project - 1,062,000 1,062,000 Subtotal 1,910,000 2,972,000 2,972,000 Plus Payment to Maple Grove 300,000 300,000 300,000 Total Project Costs 2,210,000 3,272,000 3,272,000 Project Sources Less Projected Uses (Must be Zero) - - - Calculation of Unencumbered Funds: Total TIF 3,773,396 3,773,396 3,773,396 Less Amount of TIF Spent 1,910,000 2,972,000 2,072,000 Excess TIF 1,863,396 801,396 1,701,396 Amount of Cash to City from Redistribution 32.2% 599,527 257,840 547,406 Planned Use of Cash Returned to Citv from Redistribution: Use for Utility Fund 100,000 100,000 100,000 Use for Cash Flow 199,527 157,840 447,406 Use for Repayment of Interfund TIF Loan 300,000 - - Total Planned Use of Cash 599,527 257,840 547,406 NORTHLAND STRATEGIES Special Projects Group Corcoran Utility Prel Pro Forma Draft 2 2/16/2012 Draft 1 February 23, 2012 City of Corcoran Sanitary Sewer and Water Services Policy Policy No. XXX I. Purpose and Need for Policy: The purpose of this policy is to provide direction and guidance for the administrative implementation of Ordinance No. X. Water The City of Corcoran offers water for both domestic and fire flow purposes under a thirty (30) year contract (execution date xx /xx /xx) with the City of Maple Grove for the purchase of water to a limited geographic area of the City. The ability of the City of Corcoran to provide water services to its residents and businesses is limited to the southeast area of Corcoran (see Exhibit A). The City projects that this southeast area of Corcoran will eventually contain approximately 6,300 Residential Equivalent Units (REU) connections with an ultimate average day water supply needs of 1.75 million gallons per day. The benefits to the City of Corcoran from obtaining water under contract from Maple Grove include: water is readily available; elimination of capital cost for production wells and towers; increased fire flow capability; treated water (iron /manganese removed); and reduced operating cost. The City of Corcoran purchases water from the City of Maple Grove under a "wholesale concept" where the City of Corcoran is responsible for maintaining its own distribution system, reading meters, sending bills and making repairs. Pursuant to state law, the City of Corcoran is required to maintain its' own conservation rate structure. Sanitary Sewer The City of Corcoran has installed a sanitary sewer system to provide service to its residents and businesses in the limited southeast area of Corcoran that is served with municipal water. The City maintains its system of sanitary sewer system pipes; these sewer pipes connect to regional interceptor sewers that the Metropolitan Council owns and maintains. City of Corcoran, Policy No. XX Page 1 Draft 1 February 23, 2012 II. Policy and Procedures: a. Connection to Water and Sanitary Sewer The City (Question No. 1 —Will or will not ?) force a property owner to connect to the water and sanitary sewer when available to a property (Note to Council: the Comprehensive Plan may have a time clock that starts when sewer is available). An availability charge shall be made against property owners whose property abuts a water or sewer line, even if the owner does not connect to the line. This charge recognizes the ability to connect to the system as a value to the property. The terms for this payment are covered under the Water /Sewer billing section below. b. Water /Sewer billing The City has the authority to impose any combination of use, availability, and connection charges to finance sewer and water facilities. The City has the authority to use a combination of different methods to procure payment for utility service charges. The City maintains the right to prescribe rules for administration and billing for its water and sanitary system. Fee Schedule A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for adoption. (Typically Cities note the fee schedule in its Ordinance, rather than changing the Ordinance every year. Question #2 —Does Council support this approach ?). The fee schedule shall be comprehensive and list all utility fees and charges. Frequency of utility service char Utility customers will receive a bill (Question # 3— Monthly or quarterly bills? Staff recommends monthly, to switch in the future is quite cumbersome on residents). The City of Corcoran will prepare the customer statements (or by contracted service) and mail to each customer. Charge for water usage Customers are billed for water based on metered usage in per thousand gallon units. The dollar billed per thousand gallons is set annually by the City Council. A base charge for water service shall be paid by customers, in addition to a usage charge. This base charge is utilized for general administration of utility, maintenance, etc. City of Corcoran, Policy No. XX Page 2 Draft 1 February 23, 2012 Charge for water treatment surcharge All real property that is connected to the municipal water system shall pay a water treatment surcharge as set forth in City ordinance. This payment offsets the City of Corcoran's payment to the City of Maple Grove for water treatment. The water treatment surcharge shall be payable commencing the date a permit is issued for connection of the property to the municipal public water system irrespective of whether the actual water connection is made at the time of the issuance of the permit. All bills for the water treatment surcharge shall be paid with the quarterly water usage charges. Charge for sanitary sewer system usage Sanitary sewer charges are based on the amount of water used. Quarterly charges are established based on a three (3) month winter reading (December, January, and February) of metered water usage and set for the entire year. If an owner is gone for the months that the City averages the sewer (i.e., a resident that lives elsewhere during the winter months), the City will take a percent of the property's total average usage for the year. A base charge for sanitary sewer service shall be paid by customers, in addition to a usage charge. Charge for water and sewer trunk fine availability The term "availability charge" is used as a basis for an acceptable charge against landowners whose property abuts a water or sanitary sewer trunk line, even if the owner does not connect to the line. This charge recognizes the ability to connect to the system as a value to the property. This charge is set by the City Council. For the purpose of paying for the establishment, construction, repair, replacement, maintenance, enlargement and improvement of the City's water and sanitary sewer systems, the City Council has determined that there shall be a Trunk Line Availability Charge ( "TLAC ") payable by every lot, parcel or piece of property which shall hereafter connect to the water or sewer system, or additional use causing excessive discharge of sewage, whether residential, commercial or industrial, or the construction of additional units upon land already connected to the system. It is the policy of the City that the benefit to any lot, piece or parcel of land developed within the City limits and benefiting from sewer interceptor or trunk or availability is similar and that payment for said services or availability should be collected on as fair, reasonable, and equitable basis as possible. In addition to any other charges or fees for sewer connection and use a TLAC charge shall be required of each individual or entity requesting or receiving a connection to the water and /or sanitary sewer systems of the City, unless the cost of City of Corcoran, Policy No. XX Page 3 Draft 1 February 23, 2012 construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. Charge for connection to water and sanitary sewersystems Connection charges will be set by reference to actual cost of connection as well as by reference to assessments paid by connecting property. Connection charges shall be set on a just and equitable" basis. Handling of mistakes in billing In general, even where a meter is inaccurate or defective, the City maintains the right to recoup the undercharges. If the City undercharges a customer, state law may allow the utility to seek recovery of underpayments for the last six years. The City Administrator shall have the responsibility to make determination on payment related to mistakes (whether in favor or against the City) in billing, following the general guidance provided in this Policy and according to state law. Collection of delinquent payment Nonpayment of any valid utility charge may trigger either a water shut -off or certification of the delinquency to the county auditor for collection with taxes. A valid utility charge includes, but is not limited to deposits, meter charges, connection charges, flat rates, usage charges, penalties, and availability charges. The City Council shall have final authority over actions related to delinquent payment for a property. The City has the authority to certify unpaid water and sewer charges to the county auditor for collection with taxes. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis in certain circumstances. c. Maintenance and repair of sewer and water mains The City of Corcoran has the responsibility of maintaining and repairing water and sanitary infrastructure that is owned by the City and located in or on public right of way or city owned land. Water and sanitary sewer infrastructure located on private property are the responsibility of the property owner to maintain and repair. Should a private repair extend onto public property, the landowner shall be responsible for full restoration. d. Water quality The water the City of Corcoran purchases from the City of Maple Grove is the same quality of water supplied by Maple Grove to Maple Grove residents. Corcoran is under contract with Maple Grove that the use of water from the supply furnished by Maple Grove shall be at all times be governed by the applicable rules, regulations and conditions Maple Grove has in City of Corcoran, Policy No. XX Page 4 Draft 1 February 23, 2012 effect for the preservation, regulation and protection of its water supply, and Corcoran has adopted the same rules, regulations or requirements and to enact and enforce such rules, regulations and requirements as Corcoran ordinances. e. Fire hydrants All fire hydrants within public property or easement the City of Corcoran shall be the property of the City. f. Outside curb stop /water shut off Water shall not be shut -off until notice and an opportunity for a hearing before the City Administrator have been provided to the occupant and owner of the premises involved. g. Sewer backup The City shall maintain a comprehensive system map showing the following information: number and locations of manholes; number and approximate locations of service connections; line locations, kind and diameter of pipe; and location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. The City shall have a program for lift station inspection and maintenance. h. Sprinkling bans The City will maintain a program outlining conditions to initiate sprinkling bans and other watering restrictions. i. Water meters Water meters and charges for meters are part of a waterworks system authorized by state law. The City has ownership of utility meters. The City is responsible for the repair and replacement of water meters. However if a meter is damaged by a property owner due carelessness or intentional damage then the property owner shall be responsible for the cost of repair and /or replacement. If meters are not measuring accurately and undercharging the customer, the City may recover those costs. Before entering a home to check, replace or repair city meters, the City must solicit the written consent of a property owner. If a property owner refuses to give consent to enter private property to deal with a meter issue, the City may pursue legal options to enter the property. City staff will set a cost for inspecting a meter that was reported as malfunctioning. Should the meter need replacement or repair, this service charge cost will be reimbursed to the landowner. City of Corcoran, Policy No. XX Page 5 Draft 1 February 23, 2012 j. Water leaks, flushing and pressure The City will outline a frequency of flushing and maintenance and communicate to residents via newsletter, website, etc. k. Conservation of water The utility rate schedule will reflect a rate structure that promotes conservation. The rate structure shall be set as required by the State (conservation program). III. Responsibility The City Administrator shall be responsible for the implementation of this Policy. The City Administrator shall report annually to the City Council as part of the annual city budget process the status of the condition of the infrastructure and replacement requirements and the financial condition and performance of the utility enterprise fund. IV. Authority The Authority for this Policy is derived from Ordinance No. XX. The City Administrator may deviate from this Policy when it is determined to be in the best interest of the City of Corcoran or is necessary due to budget needs or circumstances. The City Council shall be informed of deviations, at the discretion of the City Administrator. Date Approved by City Council: City Council Resolution No. City of Corcoran, Policy No. XX Page 6 For Preliminary Discussion Purposes Only ATTACHMENT B City of Corcoran, MN Utility Rate Fee Schedule Inflation Factor. Base $5.00 2.0% 2.0% 2.0% 2.0% Year of Project.- Base 1 2 3 4 5 Year: Base 2014 2015 2016 2017 2018 Water (per meter or per unit): WATER AND SEWER - PER QUARTER Activity $1.25 $1.30 $1.30 $1.30 $1.30 Residential, Residential Irrigation, Apartments, and Mobile Homes Activity $1.75 $1.80 $1.80 $1.80 $1.80 Water Base charge (per meter or per unit / quarter) Base $5.00 $5.10 $5.20 $5.30 $5.40 Sanitary Base charge (per meter or per unit / quarter) Base $21.00 $21.40 $21.80 $22.20 $22.60 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 $1.60 Water treatment surcharge (per meter or per unit / quarter) Base $3.30 $3.40 $3.50 $3.60 $3.70 Water (per meter or per unit): Base $2,365 $2,412 $2,461 $2,510 $2,560 Tier 1: Water usage per 1,000 gallons up to 20,000 gallons Activity $1.05 $1.10 $1.10 $1.10 $1.10 Tier 2: Water usage +20,000 gallons up to 40,000 gallons Activity $1.40 $1.40 $1.40 $1.40 $1.40 Tier 3: Water usage +40,000 gallons Activity $1.75 $1.80 $1.80 $1.80 $1.80 Sewer (sewer based on winter water usage) per 1,000 gallons Activity $1.85 $1.90 $1.90 $1.90 $1.90 Commercial Water Base charge (per meter or per unit / quarter) Base $5.00 $5.10 $5.20 $5.30 $5.40 Sanitary Base charge (per meter or per unit / quarter) Base $21.00 $21.40 $21.80 $22.20 $22.60 Water treatment surcharge per 1,000 gallons (Commercial only) Base $0.13 $0.10 $0.10 $0.10 $0.10 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 $1.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons Activity $1.40 $1.40 $1.40 $1.40 $1.40 Sewer (based on 90% of res rate and chged on actual water usage) Activity $1.67 $1.70 $1.70 $1.70 $1.70 Irrigation Water Base charge (per meter or per unit) Base $5.00 $5.10 $5.20 $5.30 $5.40 Sanitary Base charge (per meter or per unit) Base $0.00 $0.00 $0.00 $0.00 $0.00 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 $1.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 200,000 gallons Activity $1.25 $1.30 $1.30 $1.30 $1.30 Tier 2: Water usage +200,000 gallons Activity $1.75 $1.80 $1.80 $1.80 $1.80 SEWER CONNECTION CHARGES Single family, duplex, townhouse, mobile home (per unit) Base $2,865 $2,922 $2,981 $3,040 $3,101 Multiple (80% of single family) Base $2,292 $2,338 $2,385 $2,432 $2,481 Commercial /industrial, churches, schools, hospitals, nursing homes Base $2,865 $2,922 $2,981 $3,040 $3,101 MCES connection charge (per unit) Base $2,365 $2,412 $2,461 $2,510 $2,560 WATER CONNECTION CHARGES Single family, duples, townhouse, mobile home (per unit) Base $2,500 $2,550 $2,601 $2,653 $2,706 Multiple (80% of single family) Base $2,000 $2,040 $2,081 $2,122 $2,165 Commercial /industrial, churches, schools, hospitals, nursing homes Base $2,500 $2,550 $2,601 $2,653 $2,706 TRUNK LINE AVAILABILITY CHARGES Sewer availability charge per acre of land Water availability charge per acre of land Corcoran Utility Prel Pro Forma Draft 2 Base $4,200 $4,284 $4,370 $4,457 $4,546 Base $8,500 $8,670 $8,843 $9,020 $9,201 NORTHLAND STRATEGIES sD *tial ►r Oieclz Group 2/16/2012 For Preliminary Discussion Purposes Only ATTACHMENT C City of Corcoran Sewer and Water Preliminary Pro Forma Production Year 0 0 1 2 3 4 5 6 7 8 9 10 Calendar Year 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Acres Platted Per Year 10 10 10 10 10 10 10 10 10 10 Residentual Equiv. Units (REU) added per yr 30 30 30 30 30 30 30 30 30 30 Total REU 30 60 90 120 150 180 210 240 270 300 Est. 1,000 Gallons of Water Sold Per Yr Per REU 100 100 100 100 100 100 100 100 100 100 Thousands Gallons of Water Sold 3,000 6,000 9,000 12,000 15,000 18,000 21,000 24,000 27,000 30,000 Gallons for Basis of Sewer Chg (80% of water) 2,400 4,800 7,200 9,600 12,000 14,400 16,800 19,200 21,600 24,000 SOURCE OF FUNDS: Operating: Assessments, base project 26,982 26,982 26,982 26,982 26,982 26,982 26,982 26,982 26,982 26,982 26,982 Assessments, downtown project 80,947 80,947 80,947 80,947 80,947 80,947 80,947 80,947 80,947 80,947 80,947 Utility Fees - Water usage - 4,200 8,400 12,600 16,800 21,000 25,200 29,400 33,600 37,800 42,000 Utility Fees - Sewer usage 83,127 4,440 9,120 13,680 18,240 22,800 27,360 31,920 36,480 41,040 45,600 Base charges 156 3,707 7,560 11,556 15,696 19,980 24,480 29,148 33,984 38,988 44,160 Water trunk line availability charges 60,000 85,000 86,700 88,434 90,203 92,007 93,847 95,724 97,638 99,591 101,583 Water connection charges 254,045 75,000 76,500 78,030 79,590 81,183 82,806 84,462 86,151 87,873 89,631 Sewer trunk line availability charges 42,000 42,840 43,697 44,571 45,462 46,371 47,298 48,244 49,209 50,193 Sewer connection charges 25,000 85,950 87,669 89,421 91,209 93,033 94,893 96,792 98,727 100,701 102,714 Investment income 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total Operating Sources - 107,929 410,226 428,718 447,347 466,238 485,394 504,886 524,673 544,753 565,131 585,810 Non - Operating: 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 Transfer Out to other funds Bond proceeds (assessments) 1,200,000 - - - - - - - - - - - Transfers In from other funds 2,072,000 100,000 192,929 192,929 192,929 192,929 192,929 192,929 192,929 192,929 192,929 Total Non -Op Sources 3,272,000 100,000 257,929 368,476 372,028 375,651 379,349 383,123 446,974 450,902 454,913 Total Source of Funds 3,272,000 107,929 510,226 428,718 447,347 466,238 485,394 504,886 524,673 544,753 565,131 585,810 USE OF FUNDS: Operating: Personnel services /current expenses 100,000 102,000 104,040 106,121 108,243 110,408 112,616 114,869 117,166 119,509 MCES (Disposal /flow chg, est. $1.85 yr'14) 597,026 759,298 4,440 4,573 4,710 4,852 4,997 5,147 5,302 5,461 5,624 5,793 MCES (Sewer connection) 89,840 106,128 70,950 72,369 73,815 75,291 76,797 78,333 79,899 81,498 83,127 84,789 Payment to MN Health Dept Ending Cash Balance 150,000 201,751 318,441 156 156 156 156 156 156 156 156 156 156 Payment to Maple Grove ($2,000 /Unit) 150,000 150,000 0 0 0 0 0 60,000 60,000 60,000 60,000 60,000 Total Operating Uses 150,000 150,000 175,546 179,099 182,722 186,420 190,194 254,045 257,973 261,984 266,074 270,248 Non - Operating: Capital maintenance - - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Capital infrastructure 2,972,000 Depreciation ($3.OM over 40 years) - - 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Debt service payments 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 107,929 Transfer Out to other funds - - - - - - - - - - - Total Non - Operating 2,972,000 107,929 192,929 192,929 192,929 192,929 192,929 192,929 192,929 192,929 192,929 192,929 Total Use of Funds 3,122,000 257,929 368,476 372,028 375,651 379,349 383,123 446,974 450,902 454,913 459,003 463,177 NET DIFFERENCE 150,000 (150,000) 141,751 56,691 71,696 86,889 102,271 57,912 73,771 89,840 106,128 122,633 CASH BALANCE Beginning Cash Balance - 150,000 - 201,751 318,441 450,137 597,026 759,298 877,210 1,010,981 1,160,822 1,326,950 Plus Net Income 150,000 (150,000) 141,751 56,691 71,696 86,889 102,271 57,912 73,771 89,840 106,128 122,633 Plus Depreciation (add back) - 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Ending Cash Balance 150,000 201,751 318,441 450,137 597,026 759,298 877,210 1,010,981 1,160,822 1,326,950 1,509,583 0 \.MILAN. STRAtE(:IES So�c�o� ��ol�crr G-P Corcoran Utility Prel Pro Forma Draft 2 2/16/2012 Wend< TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: February 16`", 2012 SUBJECT: Pre - Design Draft Request for Proposals Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background The City has had extensive discussions on the new Public Works facility, both in location and size needs. The building is expected to begin construction this summer or fall, dependent on land acquisition and financing. Purpose and Budget The purpose of creating this draft RFP is to have the City to continue to move forward with design of space and equipment needs, which will need to be done prior to full design. The RFP lists a budget cost $7,500 for the report, with no guarantee of future work for the selected firm. This is a stand- alone project. Scope The scope of the draft RFP is to require a firm to perform the following tasks: Existing Information Task I. Review existing City concept building sketches size, building layout, site traffic patterns etc. Task 2. Review existing equipment lists. Task 3. Review existing offsite and rental storage areas, and total cumulative area utilized by PW. Task 4. Interview the public works superintendent, a representative from Corcoran Police department and the City Administrator to discuss needs within a budget range directed by Council. Building Anal Task I. Prepare plan view showing Corcoran equipment placement and traffic pattern Task 2. Show mechanical areas, truck wash, office areas Task 3. Show empty stalls (if any) for future equipment (information determined from interviews of staff. Task 4. Show storage area and list quantity of storage Task 5. Show any mezzanine areas to increase storage Task 6. Prepare sketch building elevations Cost Estimating Task I. Prepare a detailed building cost estimate (excluding site grading work, septic, well, parking, entrance road, stormwater management, etc.). Task 2. Prepare detailed list of new equipment required for Day 1 operation (such as hoists, truck wash, tanks for wash water, etc. Task 3. Prepare HVAC and other system cost estimates necessary for Day 1 operations. Task 4. Detail the fire suppression costs and water supply requirements (no well or pressure tank cost required). Task 5.Note the cost savings for alternate structural designs such as reductions due to interior supports vs. clear span, brick or better exterior vs. metal, etc. Alternates to be Included Task I. Prepare cost estimate for unattached, accessory cold storage building(s) to house non- seasonal equipment, etc. Task 2. Discuss the concept of an expandable building (such as a knock out wall for future extension of space). Task 3. Show concept of modifying the footprint to segregate the interior area into heated and low heated as a means to reduce operations cost (68 degree and 40 degree + / -). Deliverahles The minimum report will include pre - design and cost detail such as: A. List of existing equipment, B. List of other systems for Day 1 operations, C. Cost estimate tables used to compile overall cost, D. Drawing of at least one floor plan and front elevation, E. Drawing of one floor plan and front elevation of an unattached cold storage building, The report will also include methods utilized by public entities to construct facilities that include: • Architect - Bid -Build (Contractor separate from design firm) • Design / Build (Contractor and design firm selected as a team) • Guaranteed maximum price contract, • City's direct hiring of an "Owner's Representative" to observe construction. End of memo. of similar size and type; DRAFT Request for Proposals Facility Sizing and Detailed Cost Estimating City of Corcoran Public Works Building 1.0 INVITATION AND INSTRUCTIONS The City of Corcoran invites proposals from qualified firms to prepare the following: • Review existing City documents (will be available as pdf) • Interview public works staff and City Administrator • Show floor plan view with existing equipment • Discuss short term (5 and 10 year) equipment storage needs • Discuss potential split facility (warm/cold) • Discuss cost of cold storage accessory buildings Exclusions • Cost estimating should be exclusive of site work, • Costs and concepts should exclude LEED or other sustainable technologies unless return on investment is 5 years or less. Pre - Proposal Meetin A pre - proposal meeting (not mandatory) will be held on Tuesday at City Hall. Delivery Deliver complete copies of your proposal must be submitted by 12:00 pm, Friday, , addressed to: Dan Donahue City Administrator Public Works Proposal 8200 County Road 116 Corcoran MN 55340 An electronic (pdf) version shall also be submitted or emailed. Schedule for Completion Report should be delivered by April 26th, based on award by March 22nd. No Pre - Contractual Obligations & No Claims for Compensation: This is a request for proposals and no contractual obligations will arise between the City of Corcoran for future work and no proposer shall have any claim for any compensation of any kind whatsoever as a result of participating in this Request for Proposals and by submitting a proposal. of similar size and type; 2.0 BACKGROUND AND PURPOSE The City of Corcoran is planning to build a new Public Works building beginning in 2012, with a goal of footings prior to October 1, 2012 and move in date of (contingent on financing and property). The purpose of this RFP is to have a third party conduct pre - design work and assist the Council with budgeting, design and construction process. The total budget, including all site -work and building design, engineering and construction has been estimated between $1,500,000 and 3.0 SCOPE AND BUDGET The scope of the RFP is to require a firm to perform the following tasks: A. Existing Information Task 1. Review existing City concept building sketches size, building layout, site traffic patterns etc. Task 2. Review existing equipment lists. Task 3. Review existing offsite and rental storage areas, and total cumulative area utilized by PW. Task 4. Interview the public works superintendent, a representative from Corcoran Police department and the City Administrator to discuss needs within a budget range directed by Council. B. Building Analysis Task 1. Prepare 11 X 17 plan view showing Corcoran equipment placement and traffic pattern Task 2. Show mechanical areas, truck wash, office areas Task 3. Show empty stalls (if any) for future equipment (information determined from interviews of staff). Task 4. Show storage area and list quantity of storage. Task 5. Show any mezzanine areas to increase storage. Task 6. Prepare simple sketch building elevations. C. Cost Estimating Task 1. Prepare a detailed building cost estimate a. Exclusions include site grading work, septic, well, parking, entrance road, stormwater management, etc. Task 2. Prepare detailed list of new equipment required for Day 1 operation (such as hoists, truck wash, tanks for wash water, etc.) Task 3. Prepare HVAC and other system cost estimates necessary for Day 1 operations. Task 4. Detail the fire suppression costs and water supply requirements (no well cost but include tank cost). Task 5. Note the cost savings for alternate structural designs such as reductions due to interior supports vs. clear span, brick or better exterior vs. metal, etc. D. Alternates to be Included Task 1. Prepare cost estimate for unattached, accessory cold storage building(s) to house non - seasonal equipment on site. Task 2. Discuss the concept of an expandable building (such as a knock out wall for future extension of space). Task 3. Show a concept of modifying the footprint to segregate the interior area into heated and low heated as a means to reduce operations cost (68 degree and 40 degree + / -). of similar size and type; F. Deliverable The minimum report will include pre - design and cost detail such as: 1. 11 X 17 sketches of elevations and floor plans as noted above, 2. Cost estimate tables used to compile overall cost, 3. List of existing equipment, 4. List of other systems for Day 1 operations, 5. Discussion of alternative design and construction methods such as: a. Architect - Bid -Build b. Design/Build c. Role and cost and hours of an independent Owners representative G. Budget The City has estimated $7,500 for the work. CONSTRUCTION MANAGEMENT OR GENERAL CONTRACTING, IS THERE A DIFFERENCE? If you are driving by the jobsite or even walking into the new building, you would never know the difference. Both entities are qualified and skilled in overseeing large construction projects. The difference comes down to the way Construction Managers are involved with the planning, change orders and ultimately how they represent the owner. GENERAL CONTRACTOR METHOD If an owner chooses to go the General Contractor (GC) route, the timeline would look something like this. The owner would select a build site, hire an architect and set to work designing the project. At some point they will establish a budget, secure financing and upon finalizing the plans, set about hiring the GC. This is usually accomplished through an open bidding process. The lowest bidding GC will hire the sub - contractors and purchase materials to complete the work, adding a markup to each (profit). If, during the construction process there is a change to the original plan (change order) the GC will contact the sub involved, get a bid for the change, add a markup , submit the bid for the change and wait for approval. Upon approval, the contractor completes the change. This happens a few times over the course of the project with the process staying relatively the same and the cost of the project going up each time. Eventually the project is completed. The contractor gets paid and handles warranty issues on the building for the first 12 months. GENERAL CONTRACTING ✓ GC is hired after plan is finalized with no input in design. ✓ Local sub - contractors not guaranteed opportunity to bid. ✓ No full -time representation of the owner on -site. ✓ Potential exists for double bonding. ✓ Project superintendent is employee of the General Contractor. ✓ General Contractor retains any savings on the project. General Contractor Change Order Flow Chart Architect reviews and forwards price owner for acceptance. . ARCHITECT General Contractor ♦ �— Mark up added to receives sub price, 4 price two times. adds mark up and forwards to owner. / GENERAL CONTRACTOR Sub Contractor(s) price, add mark \ up and forward. PR to GC. A change in the project is initiated. Proposal request (PR) issued. General Contractor receives and forwards PR to Sub Contractor(s) W,1T 4 CONSTRUCTION MANAGEMENT METHOD Generally the Construction Management firm is hired shortly before or at the same time as the architect, based on past experience with the type of work and fee schedule (Construction Management companies work on a set fee, usually a set percentage of the project.). The CM (Construction Manager) begins working with the architect during design and attends planning /budget meetings to make sure the owner's best interest is being served in the design process and that the building will fit into the proposed budget. As a benefit of this involvement, changes to the plan after construction has started are kept to a minimum. The changes that are made are done so without the GC markup so changes now become more cost effective. The CM now sets up the bidding process for the owner and many of the same sub - contractors who would have bid to the GC now bid the project directly to the owner. If the owner is a public entity, a public bid opening is facilitated by the CM and the lowest responsive bids on each can be accepted with NO GC MARKUP. The same process can be used on materials, another cost savings to the owner. Upon completion CM handles the walkthrough and warranty issues for a year, the same as a general contractor would do. By eliminating the GC markup on materials and services, the owner saved from 4 -8% on the project. Because the Construction Manager was involved since the planning stage, the project was completed faster with fewer changes during construction and is more likely to come in on time and under budget. The difference is/ volvement.1 Construction Managers are involved for the entire project, from concept to completion. CONSTRUCTION MANAGER EXAMPLE OF SAVINGS TO THE OWNER ON A SINGLE $5,000 CHANGE ORDER.* GENERAL SUB CONTRACTOR CONTRACTING COST 5,000.00 SUB CONTRACTOR OVHD /PROFIT 750.00 SUB CONTRACTOR TOTAL 5,750.00 GENERAL *The Construction Managers CONTRACTOR OVHD /PROFIT 862.50 FINAL COST TO OWNER 6,612.50 CONSTRUCTION change orders during MANAGEMENT construction. CONTRACTOR *The Construction Manager COST 5,000.00 CONTRACTOR receives no monetary benefit OVHD /PROFIT 750.00 CONTRACTOR TOTAL 5,750.00 FINAL COST TO OWNER 5,750.00 SAVINGS TO OWNER 862.50 *Hypothetical scenario based on 15% overhead and profit. GENERAL CONTRACTOR On a $10.000.000 *A construction manager, construction project with their construction background and expertise with 3.5% Issued in will perform an in -depth change orders, the g pricing analysis of changes and present them to the owner. potential savings to the owner utilizing *The Construction Managers a CM and thus constant review of plans and eliminating the g specifications during the design phase leads to less additional markup change orders during on any changes construction. could save up *The Construction Manager to $45,000 over works on a fixed fee and the course of the receives no monetary benefit as a result of the change order. project. CONSTRUCTION MANAGEMENT ✓ CM is brought on during pre - planning phase and looks out for owner's interest during entire process. ✓ Public, advertised bidding process allows local sub contractors the opportunity to bid. ✓ All records, books, estimates are "open book." ✓ Construction Manager works in the best interest of the owner with no conflict of interests. ✓ Fee is negotiated with owner on fixed basis. Monthly budget updates and accounting records provided. ✓ Project superintendent is employed by the construction manager as an agent of the owner. ✓ All savings on the project revert back directly to the owner. Construction Manager Change Order Flow Chart Construction Manager and Architect review and If acceptable, forwards to owner for acceptance. Contractor(s) price and add\ mark up and forwards. Construction Manager forwards to Contractor(s). A change in the project Is Initiated. Proposal request (PR) Issued. Wend< TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: February 17th, 2012 SUBJECT: 10 Acre Site Alternatives Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background The City is discussing with a Corcoran land owner the possible acquisition of land for a Public Works facility. The site size has been discussed at 10 acres, and the following figures show potential 10 acre parcels on the west portion of the property. Staff has discussed that Option 1 shows the most buildable land, and is fronted along CR 19. Past Council discussions have involved a future trail head in the area, and staff requests Council provide input on the parcel that best fits Council's vision. CITY OF CORCORAN Wenck FEB 2012 Engineers - Scientists 1800 Pioneer Creek Center Roechlke Property - Option 1 Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com CITY OF CORCORAN Wenck FEB 2012 Engineers - Scientists 1800 Pioneer Creek Center Roechlke Property - Option 2 Business Professionals Maple Plain, MN 55359 -0429 Figure 2 www.wenck.com CITY OF CORCORAN , Wenck FEB 2012 Engineers - Scientists 1800 Pioneer Creek Center Roechlke Property - Option 3 Business Professionals Maple Plain, MN 55359 -0429 Figure 3 www.wenck.com CI'T'Y OF CORCORAN 1 02.09.12 0 1:19 8200 County Road 116, Corcoran, MN 5534(Y- - —°°° 763.420.2288 - Office 763.420.6056 - Fax E -mail - general Oki. corcoran.mn.us / Web Site - www.d.corcoran.mn.us COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and. Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1 st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hail Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H: \City Hall Information \Forms\Administrative Applications Information \2012 Commission Application.doc Please complete the information below: Name: \�Ojevl!l WILO Address: 9��60 t)tom�aC.'I_e'i r C nrcC »g,vj Mtj Phone: (h) -7(- (w) (c) ' Fax: TE- il: M Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 1 � �Qa - I `6I+ 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 1. rt,c)r-G',' n Jcv --,C. ? -,,) � Op t° T'i1`e CO- I tL w�� 1 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. I— a2 � , � �. a g r� r� c� � i1 � ea; � �. r� n� �;t � f -� � C� # h.e_,, 0 o` n t� , t t -Ha' re- te e_ i't-$ -i t e U) +Yt t Ln t 4) Why are you interested in serving on this Commission? t C (C2 �t ,u n .. a✓ •- k,' .. � �t S L c r 6 �- �s2 G�... C!e.-�-a �...� --r~� R re �.•t� t i:�..fa�- e.r���•- ..��•�`�- t'z'°�"IrF� , 9, H: \City Hall Infi3rmation\Fornis \Administrative Applications Information \2012 Commission Application -doe If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Date ` ' ' / Applicant Signature pp 9 H: \City Hall Information \Forms\AdministratiN,e Applications Information\2012 Commission Application.doc CITY OF CORCOPAN 8206 County Road I16, Corcoran, MN 55340 763.420.2288 — Office 763.20.6056 — Fax -mail -genera 1@6oprcorarn.mn.us /Web Site - www.ci.corcoran.mn.us Please indicate by order which of the following you are interested in (1 ,2,3, etc.): Parks and Trails Commission Meets the 3`4j Tuesday of the month at 7 :00 p,m. - City Mail X Planning Commission Meets the 1ST Thursday of the month at 7:00 FPM - City Mall Watershed Commission Meets the 2rd i'Vednesday of the month, I I :30 AM --- Maple Crave City Mall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY Give are required to provide the following information to you. Under Minnesota law, you, name and home address are public information, which must be provided to anyone who requests it_ If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This inflorrnation will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council In a public forum and will be reviewed in public. lFailure to provide the requested nformation may result in your not bei,,g co . nsidered for an appoio Et ent. CADocuments and Settings\Ownerlt.,ocai SettingsUernporary, Internet a ilesiC ontent.IF; ';,HGPX220,2E'i 1 j.€ oc Please complete the information below: t'arise. Darrell Krueger Address: 9945 Sundance Pd Phone: (h) 6129613555 (W, {c} Fax: E- mail: darrellwkrueger @yahoo.corn, Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 36 `t`rs 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. Planning Comm. Feb. 2609 -2012 Planning Comm. Alt. 2003 -2409 Creenway subcommittee 3) please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. With realestate and homebuilding background, the past 3 yrs on the Planning coma.. we updated the 2030 comp. plan and also updated the many ordinances that were required. 4) Why are you interested in serving on this Commission? To serve my community C.\Documents and Settings\OwnerA.,ocai Settings\Temporary Internet Ffiles \Content.IF51iJGDX22I\2012" �20Conini fission "?'32OAppiication[Ij,doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? 'lease sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 IZ Z Applicant Signature Date /— '� = / Z C;lnocurnents and Settings\Owner\Loca( Settings\'Fernporary Internet iies\C"omenM 5'djGP X22,12; i � t3Co €a�i sion���2�i1 Ili ts�n[I I.doc ADMINISTRATOR'S REPORT Agenda Item No. 12a. Council Meeting: Prepared By: February 23, 2012 Dan Donahue, Administrator Topic: Action Required: 2012 -2016 CIP Direction Policy: Review Five Year CIP every two years to update, fund capital purchases every other year Budget Impact: No immediate impact on current 2012 Budget. Two year funding cycle allows for minimal swings in city debt due to old debt service coming off payment schedule and equivalent new debt coming on. Summary: The council will review capital equipment requests from departments for the next five year. The council will concentrate on actually funding requests for years 2012 and 2013 through Certificate of Indebtedness (equipment bonds). Comments on Department Requests: 1. Police Department. Replacement only and same requests as in past. No new equipment. 2. Public Works. Replacement only except for two items detailed below. The PW Superintendent offers the following for justification. I understand that both pieces of equipment are rented each year. Mini Excavator: • Purchase cost $68,500 — typical life 20 years • Rental Cost $4,000 per month x 4 months = $16,000 per year • Purchase cost covered in 4.25 years of rental • Equipment used in culvert installation, NURP pond restoration and NURP pond cleaning required for our NPDES permit • Annual inspection and upkeep of inlets and outlets will be done as needed and fits the team work schedule • Rental minimizes Public Works ability to respond to upkeep needs and emergencies timely, as equipment is not always available Road Shoulder Machine • Purchase Cost $24,000 — typical life 20 years • Rental Cost $2,200 per week x 4 week minimum = $8,800 per year Administrator's Report— February 23, 2012 Council Meeting Page 2 • Purchase cost covered in 3 years of rental • Road shouldering will be done as needed and fits the team work schedule. All roads will be shouldered on a two year rotation. • A road shouldering program minimizes damage to the bituminous road edge that is damaged by using the grader or blades 3. Admin • City Hall Improvements. I would like to set aside $10,000 every year to cover replacement items for City Hall. The building is reaching 18 years and many items such as chairs, rest room items, carpeting, etc. need to be replaced. • Conference Room. Our conference room needs a severe update for phone, internet, computer, and screen projection capabilities. It could be a usable backup work space if we had some electronic resources in the room. • Other admin items have been discussed in past. 4. IT. Nothing new. Routine replacement on existing schedule. CITY OF CORCORAN 12a. 5 Year Capital Improvement Plan (CIP) Dept Year Cost Trade In Equipment Replace 2012 2013 2014 2015 2016 PD 2012 $35,000 $ 3,000 1 squads replacement Yes $ 32,000 2012 $7,500 Support & Protection Equipment Yes $ 7,500 2013 $70,000 $ 6,000 2 squad replacement Yes $ 64,000 2013 $7,500 Support & Protection Equipmwnt Yes $ 7,500 2014 $10,000 $ - Mobile Radio Replacement x2 Yes $ - $ 10,000 2014 $40,000 $ 3,000 1 squad replacement Yes $ 37,000 2014 $7,500 Support & Protection Equipment Yes $ 7,500 2015 $80,000 $ 6,000 2 squad replacement Yes $ 74,000 2015 $7,500 Support & Protection Equipment Yes $ 7,500 2015 $50,000 $ - Squad Laptop Computer Replacement Yes $ 50,000 2016 $40,000 $ 3,000 1 Squad Replacement Yes $ 37,000 2016 $50,000 $ 2,500 Squad Video System Replacement Yes $ 50,000 2016 $7,500 Support and Protection Equipment Yes $ 7,500 Total $412,500 $23,500 $ 39,500 $ 71,500 $ 54,500 $ 131,500 $ 94,500 PW 2012 $220,000 $ 40,000 Tandem Dump Truck (Replaces 2002) Yes $ 180,000 2012 $56,000 $ 20,000 Track Skid Loader (Replace 1990 Loader) Yes $ 36,000 2012 $68,500 Mini Excavator No $ 68,500 2012 $24,000 Road Shouldering Machine No $ 24,000 2013 $17,000 Mower Yes $ 17,000 2014 $80,000 $ 25,000 Tractor (Replaces 6420- purchased in 2005) Yes $ 55,000 2014 $32,000 $ 5,000 Pickup Truck Yes $ 27,000 2015 $10,000 Pressure Washer Yes $ 10,000 2015 $25,000 $ 5,000 Utility Tractor (Replaces 4720 purchased in 2005) Yes $ 20,000 2015 $30,000 Front Mount Mower (Replaces 2004) Yes $ 30,000 2015 $36,000 $ 10,000 Pickup and Plow (Replaces 2010) Yes $ 26,000 2016 $250,000 $ 40,000 Tandem Dump Truck (Replaces 2006) Yes $ 210,000 2016 $35,000 $ 20,000 Pickup Truck Yes $ 15,000 Total $883,500 $165,000 $308,500 $17,000 $82,000 $86,000 $225,000 Admin 2012 $20,000 City Hall Building Improvements Yes $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 2012 $5,000 Public Information Improvements- Conference Room Yes $ 7,000 2013 $10,000 Public Information Improvements - Council Chambers Yes $ 10,000 2013 $7,500 Council Chamber Furniture Yes $ 7,500 2013 $5,000 Staff Furniture Yes $ 5,000 2014 $7,500 Community Center Improvements Yes $ 7,500 2014 $5,000 Chairs, tables, kitchen, sound Yes $ 5,000 2016 $50,000 City Hall Office Cubical Replacement and Add Yes $ 50,000 Total $110,000 $0 $17,000 $32,500 $22,500 $10,000 $60,000 IT 2012 $2,500 IT Hardware Misc Yes $ 2,500 2012 $6,500 Client Computer Replacement Yes $ 6,500 CITY OF CORCORAN 12a. 5 Year Capital Improvement Plan (CIP) Dept Year Cost Trade In Equipment Replace 2012 2013 2014 2015 2016 2013 $6,500 Client Computer Replacement Yes $ 6,500 2013 $2,500 IT Hardware Misc Yes $ 2,500 2014 $6,500 Client Computer Replacement Yes $ 6,500 2014 $2,500 IT Hardware Misc Yes $ 2,500 2014 $22,500 City Hall Replacement Copier Yes $ 22,500 2015 $3,000 IT Hardware Misc Yes $ 3,000 2015 $6,500 Client Computer Replacement Yes $ 6,500 2016 $10,000 Server (s) Upgrade - Replacement Yes $ - $ 10,000 2016 $6,500 Client Computer Replacement Yes $ 6,500 2016 $3,000 IT Hardware Misc Yes $ 3,000 Total $78,500 $0 $9,000 $9,000 $31,500 $9,500 $19,500 Total by Year $ 374,000 $ 130,000 $ 190,500 $ 237,000 $ 399,000 CLAIMS LISTING CHECK RANGE 19414 - 19462 Agenda Item 13 a -c. Council Meeting Hate: 2/23/2012 Prepared By: jheinecke Agenda Item: 13a. FUND #500 Escrow Claims Paid to Amount Project name Landform 258.75 Park Place Storage 10 -006 Landform 2815 Shamrock Golf 11 -014 Landform 172.50 Hope Ministries 12 -002 Total 460.00 Total Funds #500 = $ 460.00 (See attached Check Detail Register) Agenda Item: 13b. Butldinq Inspection Claims Paid. To Amount Metro West Inspection Sry 185.22 Total Building Inspections Claims = $ 185.22 (See attached Check Detail Register) Agenda Item: 13c. All Other Claims $ 107,099.41 (See attached Check Detail Register) Total of Auto Deductions 67,371.04 TOTAL EXPENDITURES FOR APPROVAL $ 175,115.67 13c. Auto Deductions / Electronic Fund Transfer ! Other Disbursements Date Paid to Amount 219/12 Net Pay PR03 33,599.69 219/12 Payroll Taxes 10,846.35 2/9/12 Paychex Fee 280.36 2/93/12 PERA 7,483.22 2/13/12 Citi Street - 457 Deffered Comp 2,922.00 2/13/12 Citi Street - Health Care Savings 1,478.66 2/14/12 US Bank - H S A 1,866.31 2/7/2012 The Hartford 349.45 2/9/2012 Blue Cross Blue Shield 8,545.00 Total 67,371.04 H:1City Hall InformatlonlCITY GOVERNMENT1Councii, Commissions & CommitteeslCouncil InformationlCouncil Claims12012 Claims.xls CITY OF CORCORAN 02/16/12 1 :04 PM Page 1 Check Detail Register© February 2012 Check Amt invoice Comment 10100 Farmers State Bank Paid Chk# 019414 2/23/2012 A -1 OUTDOOR POWER INC E 100- 43100 -225 Landscape /Ditch Materials $440.32 288678 SUPPLIES Total A -1 OUTDOOR POWER INC $440.32 E 100 -43100 -220 Repair /Maint Supply (GENERAL) _ $38.88 1068DDR PARTS Total BOYER TRUCKS $38.88 Paid Chk#N01 4416 2' /23/20 22 BUDZYNSKI, TANYA������ E100-41941-210 Operating Supplies (GENERAL) E100-41941-210 Operating Supplies (GENERAL) E 100 - 41920 -210 Operating Supplies (GENERAL) Total BUDZYNSKI, TANYA $15.97 013112 MILEAGE $29.98 013112 NOTARY STAMP $49.62 013112 MILEAGE $ 95.57 Paid Chk# 619417 �m2/23/2012 BUREAU OF CRIMINAL APPREHENSIO E 100- 42100 -323 Radio Units $180.00 56911 ANNUAL REMOTE ACCESS ... _ ................._. _... _... otal BUREAU OF CRIMINAL APPREHENSIO $180.00 Paid Chk# 019418 2/23/2012 BUSINESS FORMS & ACCOUNTING... E 100- 41941 -207 Computer Supplies $194.56 45683 AP CHECKS Total BUSINESS FORMS & ACCOUNTING $194,56 Paid Chk# 019419 2/23/2012 CARSON, CLELLAND & SCHREDER E 100 - 41600 -300 Professional Srvs (GENERAL) $3,802.07 013112 CIVIL E 100 -41600 -300 Professional Srvs (GENERAL) $186.66 013112 PUBLIC WORKS FACILITY E 401 -41900 -300 Professional Srvs (GENERAL) $1,842.92 013112 SWUP E 100 - 42100 -304 Legal Fees $2,386.10 013112 CRIMINAL Total CARSON, CLELLAND & SCHREDER $8,217.75 $80.17 470772904 Paid Chk# 019420m 2/23/2012 CENTERPOINT ENERGY HOUSTON��� Building Repair Supplies $29.05 E 100- 41941 -380 Utility & Services (GENERAL) $33.12 020712 NATURAL GAS E 100 -45200 -380 Utility & Services (GENERAL) $205.41 020712 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $238.53 Paid Chk# 019421 uTM 2/23/2D12 — CENTURY LINK E 100 -45200 -321 Telephone $143.10 012102 LAND LINE ....................... ............................... Total CENTURY LINK $143.10 Paid Chk# 019422 2/23/2012 CINTAS - 470 E 100 -43100 -210 Operating Supplies (GENERAL) $0.00 PW Towels E 100 -42100 -223 Building Repair Supplies $29.05 470772901 PD RUGS E 100 -41941 -210 Operating Supplies (GENERAL) $40.25 470772902 City Hall Scraper Mat E 100 -43100 -210 Operating Supplies (GENERAL) $82.21 470772903 PW Towels E 100 - 43100 -417 Uniforms $80.17 470772904 Uniforms E 100- 42100 -223 Building Repair Supplies $29.05 470776293 PD RUGS E 100 - 41941 -210 Operating Supplies (GENERAL) $40.25 470776294 City Hall Scraper Mat E 100-43100-417 Uniforms $80.17 470776295 PW Uniforms CITY OF CORCORAN 02/16/12 1:04 PM Page 2 *Check Detail Register@ February 2012 Paid Chk# 019426 2/23/2012 —EM-E—RSON, E201-42100-210 Operating Supplies (GENERAL) $2,433,75 012112 RESERVE DINNER Total EMERSON, STEVE $2,433.75 raid 7d'h-k;F 01-9427-2/23/20-12 '-E'R-K'E—NSWAT'ER E100-41941-210 Operating Supplies (GENERAL) Check Amt Invoice Comment OFFICE WATER E 100-41941-210 Operating Supplies (GENERAL) $60-57 182733 OFFICE WATER Total CINTAS - 470 $381.15 $121.14 Paid dt-;k-#-61794-25---21-2-3/2-012—C-0-MC—A-ST--I-N--T-E-R"N'E—T-'----- P70 —CM47H64-28 '— —2/23/20-12FE—RGU—SON E-N'—TERPR-I'S-E—S INC -- ---- ' E 100-41941-321 Telephone $63.45 020512 INTERNET SERVICE E 100-42100-321 Telephone $63.45 020512 INTERNET SERVICE 'Paid -d-hkW--0 Total COM CAST- INTERNET $126.90 Paid Chk# 019424 2/2312012 DONAHUE, DANIEL $33.09 . . .. ...... ' 9740267738 _- SUPPLIES E100-41300-210 Operating Supplies (GENERAL) $31.64 021412 MILEAGE E100-41300-210 Operating Supplies (GENERAL) $48.17 021412 DAILY PLANNER E 100-41400-208 Total DONAHUE, DANIEL $79.81 40244326 MCFOA CONFERENCE X 2 7a`idChW-019425212-3/2012 --DORN $500.00 E 401-41900-300 Professional Srvs (GENERAL) $700.00 .......... WD1208-0207 SWUP Total DORN LAW FIRM $700.00 Paid Chk# 019426 2/23/2012 —EM-E—RSON, E201-42100-210 Operating Supplies (GENERAL) $2,433,75 012112 RESERVE DINNER Total EMERSON, STEVE $2,433.75 raid 7d'h-k;F 01-9427-2/23/20-12 '-E'R-K'E—NSWAT'ER E100-41941-210 Operating Supplies (GENERAL) $60.57 174980 OFFICE WATER E 100-41941-210 Operating Supplies (GENERAL) $60-57 182733 OFFICE WATER Total ERKENS WATER $121.14 P70 —CM47H64-28 '— —2/23/20-12FE—RGU—SON E-N'—TERPR-I'S-E—S INC -- ---- ' E 100-45200-220 Repair/Maint Supply (GENERAL) $693.59 2359914 URN REPAIR Total FERGUSON ENTERPRISES INC $693.59 'Paid -d-hkW--0 73/20 E 100-43100-210 Operating Supplies (GENERAL) $33.09 . . .. ...... ' 9740267738 _- SUPPLIES Total GRAINGER $33.09 Pad Chk# 019430 2/23/2012 GTS E 100-41400-208 Training and Instruction $500.00 40244326 MCFOA CONFERENCE X 2 Total GTS $500.00 "�—aidCh—k#01-94-31 —2/-23,—/201-2- —HAN—OVER, CITY OF E 100-42200-300 Professional Srvs (GENERAL) $11,644,26 031512 FIRE PROTECTION 1ST QTR Total HANOVER, CITY OF $11,644.26 Paid Chk# 019432 2/23/2012 HENN CO SHERIFFS OFFICE E 100-42100-301 Prisoner $148.05 11250 JAIL INTAKE Total HENN CO SHERIFFS OFFICE $148.05 Paid Chk# 019433 2/23/2012 HENNEPIN CO TAXPAYER SERVICES EIOO-41941-210 Operating Supplies (GENERAL) $200.00 020712 COUNTY PROPERTY LIST Total HENNEPIN CO TAXPAYER SERVICES $200.00 CITY OF CORCORAN 02/16/12 1:04 PM Page 3 `Check Detail Register@ February 2012 Check Amt Invoice Comment Paid Chk# 019434 2/23/2012 HENNEPIN COUNTY INFO TECH E 100 -42100 -323 Radio Units $48.09 11202 CAD VISOR CONNECTION E 100 - 42100 -323 Radio Units $746.07 120138007 RADIO USER FEE E 100 - 43100 -210 Operating Supplies (GENERAL) $112.00 120138099 RADIO ADMIN FEE Total HENNEPIN COUNTY INFO TECH $906.16 Paid Chk# 019435 2!23/2012 J H LARSON CO E 100- 41941 -210 Operating Supplies (GENERAL) $702.17 S100054891.0 SUPPLIES E 100 - 41941 -210 Operating Supplies (GENERAL) $105.73 S100056103.0 SUPPLIES E 100 -41941 -21.0 Operating Supplies (GENERAL) $27.33 S100056103.0 SUPPLIES E 100 - 41941 -210 Operating Supplies (GENERAL) $38.86 5100056103.0 SUPPLIES 20541 Total J H LARSON CO $874.09 20541 Paid Chk# 019436 2/23/2012 % KENNEDY & GRAVEN, CHARTERED E 401 - 41900 -300 Professional Srvs (GENERAL) $837.00 106494 SWUP Total KENNEDY & GRAVEN, CHARTERED $837.00 Paid Chk# 019437 2/23/2012 LANDFORM .-- G 500 -20261 Park Place Storage 10 -006 E 100 -41910 -300 Professional Srvs (GENERAL) G 500 -20281 Shamrock Golf 11 -014 E 100 -41910 -300 Professional Srvs (GENERAL) E 100 -41910 -300 Professional Srvs (GENERAL) G 500 -20285 Hope Ministries 12 -002 E 100 - 41900 -300 Professional Srvs (GENERAL) E 100 -41910 -300 Professional Srvs (GENERAL) Total LANDFORM Paid Chk# 019438 LINDBORG MARGARET $258.75 20535 PLANNING $546.25 20536 SCHMID BUILDING RIGHTS 11 -015 $28.75 20536 PLANNING $17.76 20536 CORCORAN PLANNING $278.30 20541 CORCORAN PLANNING $172.50 20541 PLANNING $100.00 20541 CITY MEETINGS $3,133.75 20541 CITY BUSINESS $4,536.06 R 1 00 -41 941 -341 01 Facility Rental $175.00 REFUND RENTAL REFUND ..... _....1.......- ....- .- . -..... - _ . Total LINDBORG MARGARET $175.00 Paid Chk# 019439 2/23/2012 LOFFLER�����, �. �- ����, ��. �.�������,�- m��.�,��- �.���� -. -- E 100-41941-207 Computer Supplies $520.30 139031713603 MONTHLY FEE E 416 -41951 -207 Computer Supplies $302.36 CW15952A IT UPGRADE Total LOFFLER $822.66 Paid Chk# 019440 - 2/23/2012 -1 -6k e-- ft 6 FIRE DEPARTMENT E 100 -42200 -300 Professional Srvs (GENERAL) $17,702.75 2-2053 FIRE PROTECTION 1ST QTR Total LORETTO FIRE DEPARTMENT $17,702.75 Paid Chk# 019441 2/23/2012 IVlENARDS.., �. �,,., m�» �,,,.,,,.,,. a. �, �..,. �. � .,..�..,�,�,.,...�. „������ -�� E 100- 43100 -210 Operating Supplies (GENERAL) $35.18 77895 SUPPLIES .... . .................. _._ ... Total MENARDS $35.18 Paid Chk# 019442 ,., 2/23/2012- ,METRO WEST INSPECTION SERVICES .w.,._, �" - -M - -� ~mom �y�mmI���N E 100 -42400 -300 Professional Srvs (GENERAL) $185.22 021012 JAN 2012 otal METRO WEST INSPECTION SERVICES $185.22 CITY OF CORCORAN 02/16/12 1:04 PM Page 4 *Check Detail Register@ February 2012 Check Amt Invoice Comment Paid Chk# 019443 2123/2012 METROPOLITAN AREA MGRS ASSOC E 100-41300-208 Training and Instruction $15.00 737 JAN 2012 E 100-41300-208 Training and Instruction $20.00 910 FES 2012 rotal METROPOLITAN AREA MGRS ASSOC $35.00 Paid ORW0-1944-- 12=3/20-12-'-k&'R-ff-i'-M--E-M-ORIA-L EMS -EDUCATION E 100-42100-209 Police Reserves $199,00 LH8207 EMS TRAINING E 100-42100-208 Training and instruction $200.00 PSA445 1ST RESPONDER REFRESHER X4 Total NORTH MEMORIAL EMS EDUCATION $399.00 Paid -Chk#01944'5- 2/23/2-012 `N-0-RTHLAN-DB'U-SINESS -SYSTEMS Operating Supplies (GENERAL) $15.97 E 100-41941-201 Postage/Shipping $76.21 33385 SUPPLIES Total NORTHLAND BUSINESS SYSTEMS $76.21 -STEEL Paid Chk# 019446 2/23/2012 NORTHLAND SECURITIES INC E415-41900-530 Improvements Other Than Bldgs E 401-41900-300 Professional Srvs (GENERAL) $2,360.00 2884 SWUP FINANCIAL PLANNING Total NORTHLAND SECURITIES INC $2,360.00 Paid Chk# 019453 2/23/2012 SUN PRESS & NEWSPAPERS 'Fa-idURW761-944 723/20-12-"'NW -HENNEPIN HUMAN E 100-41941-352 E 100-41900-433 Dues and Memberships $2,468.00 2012 2012 DUES 4al NW HENNEPIN HUMAN SVCS COUNCIL $2,468.00 'Ve�id-"'C-hk#-019454-2/23/20-12 'Fa-ia -ChVrS E 1 00 -41 1 30 -351 Newsletter Expenses $16126 596955508001 SUPPLIES E 100-41941-200 Office Supplies (GENERAL) $174.09 596955508001 SUPPLIES E 100-41941-200 Office Supplies (GENERAL) $2.55 596955596001 SUPPLIES Total OFFICE DEPOT $339.90 Paid Chk# 019449 2/23/2012 RMS RENTALS E 100-41941-400 Repairs & Maint Cent (GENERAL $231-81 R16629 EQUIPMENT RENTAL Total RMS RENTALS $231.81 Paid Chk# 019450 2123/2012 SCHARIBER & SONS E 100-43100-220 Repair/Maint Supply (GENERAL) $90.81 1090714 PARTS Total SCHARBER & SONS $90-81 Paid Chk# 019451 2/23/2012 SMITH-ARENS, JILL E100-41941-210 Operating Supplies (GENERAL) $15.97 011812 MILEAGE Total SMITH-ARENS, JILL $15.97 FG-jd URW-01 9452-2/23/20-12-S-T'O-"N"E&- -STEEL E415-41900-530 Improvements Other Than Bldgs $58.44 .. ... . .. . .. . ...... 1829 .. . . . ... MEMORIAL BRICK Total STONE & STEEL $58.44 Paid Chk# 019453 2/23/2012 SUN PRESS & NEWSPAPERS E 100-41941-352 General Notices and Pub Info $99.28 1361544 CROPLAND BIDS Total SUN PRESS & NEWSPAPERS $99.28 'Ve�id-"'C-hk#-019454-2/23/20-12 -TEAMSTER '-LOCAL -32-0-------""'--'--'-- CITY OF CORCORAN 02/16/12 1:04 PM Page 5 *Check Detail Register@ February 2012 Paid Chk# 019459 2/23/2012 WENCK ASSOCIATES, INC. E 100 -43170 -300 Professional Srvs (GENERAL) Check Amt Invoice Comment G 100 -21707 Union Dues $286.20 0212 FEB 2012 DUES /TLDF G 100 -21707 Union Dues ($50.00) 0212 JAN 2012 HAMILTON E 100 -43170 -300 Total TEAMSTER LOCAL 320 $236.20 1200270 Paid Chk# 019455 2!27 2012 TROPHIES BY LINDA Professional Srvs (GENERAL) $846.00 E 100 - 42100 -210 Operating Supplies (GENERAL) $4.28 24503 PLATES $39,675.40 Total TROPHIES BY LINDA $4.28 E 100 - 43170 -300 .,�8id Chk# 019456 � 2/23/2012 TRUSIGHT.. ,,..,,._, �,,,_,. �,.,.,,,_,.. �, w...,,,,..,.,,. �,...,,.. �...,.....,,_...... �._._._..,,.,__..,._ W,...,.....-..._ ........................„....,....,.,,.., n.,......,» w....,... w_...,.. w......... .,.._.._....,..._..........._.. E 100 -41900 -300 Professional Srvs (GENERAL) $1,072.50 211737 HR INVESTIGATION $1,074.57 Total TRUSIGHT $1,072.50 Utility & Services (GENERAL) Paid Chk# 019457 2/23/2012 UNITED TRUCK & EQUIPMENT E 100- 42100 -380 E 100 -43100 -220 Repair /Maint Supply (GENERAL) $1,134.00 121694 PARTS E 100 -43100 -220 Repair /Maint Supply (GENERAL) $122.58 121805 PARTS Total UNITED TRUCK & EQUIPMENT $1,256.58 E 100- 43100 -381 Paid Chk# 019458 2/23/2012 US BANKCORP EQUIPMENT FINANCE CTY RD 10 /CTY RD 116 SIGNAL E 100- 42100 -200 Office Supplies (GENERAL) $129.89 196115828 COPIER otal US BANKCORP EQUIPMENT FINANCE $129.89 $2,010.76 Paid Chk# 019459 2/23/2012 WENCK ASSOCIATES, INC. E 100 -43170 -300 Professional Srvs (GENERAL) $3,147.00 1200270 MUNI STATE AID E 100 -43170 -300 Professional Srvs (GENERAL) $178.50 1200270 STORMWATER /WCA E 100 -43170 -300 Professional Srvs (GENERAL) $119.00 1200270 MEETINGS E 100 -43170 -300 Professional Srvs (GENERAL) $846.00 1200270 GENERAL ENG E 401 -41900 -300 Professional Srvs (GENERAL) $39,675.40 1200271 SWUP E 100 - 43170 -300 Professional Srvs (GENERAL) $59.50 1200274 PUBLIC WORKS FACILITY Total WENCK ASSOCIATES, INC. $44,025.40 E 100 -41941 -380 Utility & Services (GENERAL) Paid Chk# 019460 2/23/2012 « WRIGHT HENNEPIN ELECTRIC E 100- 43100 -381 Street/Signal Lights $21.43 Co Rd 10 & Stanchion: 7600 E 100 -45200 -380 Utility & Services (GENERAL) $12.69 75TH AVE & HWY 116 E 100 - 45200 -380 Utility & Services (GENERAL) $10.64 8200 COUNTY RD 116 E 100- 43100 -381 Street/Signal Lights $21.43 Co Rd 10 & 50: 7700 E 100 -43100 -381 Street/Signal Lights $21.43 Co Rd 10 & St Thomas: 7500 E 100 - 43100 -381 Street/Signal Lights $21.43 Co Rd 10 & Treptaus: 7400 E 100 -43100 -381 Street/Signal Lights $12.69 Co Rd 10 & Maple Hill: 7300 E 100 -42100 -380 Utility & Services (GENERAL) $0.00 6510 CTY RD 116 1SIREN 150 -1680 E 100 -41941 -380 Utility & Services (GENERAL) $1,074.57 8200 COUNTY RD 116 E 100 -41941 -380 Utility & Services (GENERAL) $19.80 SCHOOL PROPERTY E 100- 42100 -380 Utility & Services (GENERAL) $9.85 SIREN MAPLE HILL E 100 -42100 -380 Utility & Services (GENERAL) $9.85 CIVIL DEFENSE SIREN E 100- 45200 -380 Utility & Services (GENERAL) $196.99 BALL PARK E 100- 43100 -381 Street/Signal Lights $38.83 CTY RD 10 /CTY RD 116 SIGNAL E 100- 43100 -380 Utility & Services (GENERAL) $539.13 PUBLIC WORKS Total WRIGHT HENNEPIN ELECTRIC $2,010.76 Paid. Chk #�019461���- �,2(23/2012�, mXCEL ENERGY �^ ��, ����. �������. ��. ��. � ..- -•-- .- ___�..�..�,��.���.� -�. CITY OF CORCORAN 02/16/12 1;04 PM Page 6 *Check Detail Register@ February 2012 Check Amt Invoice Comment E 100- 43100 -381 Street/Signal Lights $24.11 020312 Street Lighting Total XCEL ENERGY $24.11 Paid Chk #"MT' 2 2/23/2012 ZEP'SALES &SERVICE E 100- 41941 -210 Operating Supplies (GENERAL) $125.92 57439944 SUPPLIES Total ZEP SALES & SERVICE $125.92 10100 Farmers State Bank $107,744.63 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $59,07416 201 RESERVES DONATION FUND $2,433.76 401 TAX INCREMENT FINANCING $45,415.32 415 PARK CAPITAL. FUND $58.44 416 CAPITAL - EQUIPMENT CERTS $302.36 500 ESCROW HOLDING FUND $460.00 $107,744.63 City of Corcoran Consultant Summary 2/23/2012 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 01/31/12 19419 8,217.75 Dorn Law Firm 02/07/12 19425 700.00 Kennedy & Graven 01/31/12 19436 837.00 Landform 02/07/12 19437 4,536.06 Metro West Inspection Sry 02/10/12 19442 185.22 Northland Securities 02/09/12 19446 2,360.00 Trusi ht 01/31/12 19456 1,072.50 Wenck Associates Inc 01/31/12 19459 44,025.40 Total 61,933.93 HACity Hall Information\CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2012 Ciaims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 January 31, 2012 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 12/27/2011 Review email from Tanya regarding MnSpec and correspondence to Qualle 68.75 1/3/2012 Review files and issues with Mayor and Gormley regarding Glowacki 93.33 Review files and issues with Mayor and Gormley regarding Qualle 93.33 Email to Tanya regarding setting up meeting NO CHARGE 1/4/2012 Review Qualle file and prepare for meeting; email to Dan regarding Roehlke 9133 Glowacki - review prosecution and draft correspondence to Glowacki, including caselaw 186.67 1/5/2012 Review documents regarding Lee's Moonlit Acres; correspondence to Qualle and review 140.00 agenda regarding closed session 1/6/2012 MnSpec: schedule meeting for 1/10/12; review contract documents between City and 233.33 MnSpec and information received from MnSpec regarding outstanding permits Review open meeting law as related to employee complaint and prepare for meeting with 93.33 mayor on 1/9/12 1/9/2012 Meet with mayor regarding employee complaint; review summary investigation and 350.00 arrange for conference call 1/10/2012 Prepare and meet with staff and Qualle and review files 210.00 Prepare for and conference call with mayor and investigator (Dorgan); review city 210.00 personnel policy 1/12/2012 Review agenda and conference with Tanya regarding Qualle invoices 70.00 1/13/2012 Review file and return call to Glowacki 93.33 1/18/2012 Conference with Jeanie regarding closed sessions for 1/26/12 70.00 1/23/2012 Review items for 1/26/12 meeting; email correspondence to Ken Guenthner; call to 210.00 Attorney Pearson 1/24/2012 Review investigative file; send to council via email 210.00 1125/2012 Investigative complaint: review documents in file and Minn. Stat 13d.05; conference with 350.00 mayor; correspondence to Dan regarding summary and conference with Investigator Dorgan MnSpec: review additional information from Dan regarding proposed payment 46.67 1/26/2012 Lee's Moonlit Acres: review of file and conference with Kendra 93.33 Prepare for meeting; review Roehkle, investigative (Trusight) and sewer and water project 420.00 Attend meeting 326.67 1/27/2012 Conferences regarding meeting staff and review of notes 140.00 CITY OF CORCORAN Page 2 Amount SUBTOTAL: [ 3,802.07] .Public Works Facility - EDA_(#10086 -10) 1/16/2012 Conference with Kendra regarding development rights for division of property 93.33 1/25/2012 Conference with Pearson; review correspondence and Purchase Agreement 93.33 SUBTOTAL: [ 186.66] .Sewer and Water 1/11/2012 Review issues relating to e,�sements and condemnation; review note from Kent; 140.00 conference with Pearson regarding Roehlke meeting and Purchase Agreement 1/12/2012 Review report from Kent regarding options (downtown) 93.33 1/16/2012 Conference with Attorney Jeffrey Carson; research regarding condemnation 31.67 Review notes from Kent and review condemnation issues; conference with Attorney John 140.00 Thames regarding research; review email correspondence from Kent regarding easement values 1/17/2012 Review appraisal information from Kent; draft condemnation and quick -take resolution 280.00 1/18/2012 Revise resolution for condemnation and quick -take; send to Jeanie 210.00 1/20/2012 Research condemnation issues; correspondence with League of Minnesota Cities; note 269.17 files 1/23/2012 Meet with Attorney Jeffrey Carson regarding condemnation research 23,75 Review issues for "friendly" condemnation with Attorney John Thames 70.00 1/24/2012 Prepare for and meet with staff; review project; research Minn. Stat. 117 for times and 350.00 procedures 1/25/2012 Review notes from meeting and correspondence to engineer; receipt of additional 140.00 information 1/26/2012 Research condemnation issues and tax code; note file 95.00 SUBTOTAL: [ 1,842.92] Criminal 12/28/2011 Prepare for and attendance at Arraignment, Pretrial calendar 95.00 12/31/2011 Prepare for 1/3/12 calendar 15.83 1/3/2012 Preparation of one complaint 40.00 Review file; conference with Attorney Jeffrey Carson regarding Glowacki 47.50 Review discovery; correspondence with defendants and defense attorneys; review files in 23.75 preparation for Arraignment and Pretrial calendar Attend Arraignment and pretrial hearings 0.53 1/4/2012 Prepare memorandum regarding Glowacki; review and approve resolution for eCharging 71.25 Attend Arraignment, Pretrial and In custody calendar 31.67 1/5/2012 Select witnesses in upcoming hearings 23.75 1/6/2012 Correspondence with defense attorneys; correspondence with Court Administration; 39.58 review discovery; jury trial preparation; correspondence with victim and note files 1/9/2012 Attend Jury trial calendar 158.33 Correspondence with defense attorneys and officers; review discovery; correspondence 47.50 with Court Administration; review motion documents; preparation for 1/10 calendar Review email correspondence regarding criminal matters 15.83 Prepare for meeting of 1/10/12 regarding Qualle invoices 140.00 CITY OF CORCORAN Page 3 Amount 1/10/2012 Attend Pretrial, Arraignment and In custody calendar 31.67 Corcoran City v Pioetz - Review petition for review by Ploetz, review of Supreme Court 47.50 rules, email Chief Research issue for Rasmussen hearing 190.00 1/11 /2012 Attend Arraignment, Pretrial, Rasmussen and In custody calendar 31.67 1/13/2012 Review criminal case 31.67 Telephone call with defense attorney regarding rescheduling 23.75 Corcoran vs. Koppi: Discuss refusal jury instruction with Attorney John Thames 23.75 1/1612012 Review case resolutions; preparation of disposition letter, review files; letters to victims 47.50 and witnesses; note files correspondence with defense attorneys; review files in preparation for Arraignment , Pretrial and Court Trials calendar' Preparation of two complaints 80.00 Review reports and prepare referral to county 31.67 Call with defendant; correspondence to defendant and prepare plea petition 47.50 Research Data Practices Act regarding release of Juvenile information 47.50 Review voice mails regarding criminal cases 15.83 1/17/2012 Attend Arraignment, Pretrial, In custody and Court Trials calendar; correspondence with 95.00 advocate and witnesses; note files 1/18/2012 Attend Arraignment, Pretrial hearings 39.58 Attend Brookdale work group meeting 47.50 1/19/2012 Prepare correspondence to defense attorneys, witnesses; review discovery; preparation of 31.67 correspondence to Court Administration; memorandums to the files 1/23/2012 Prepare for 1124/12 calendar 15.83 1/24/2012 Attend Arraignment and Pretrial hearings; prepare disposition letter, review files; 15.83 memorandums to the files and instructions to legal assistant 1/25/2012 Prepare disposition letter; memorandums to the files; telephone call with defense attorneys 15.83 Prepare disposition letter regarding 1/24/12 cases; memorandums to the files and 15.83 instructions to legal assistant; telephone calls with defense attorneys; select witnesses for contested hearings 1/2712012 Correspondence with officers, defense attorneys, defendants and victims; jury trial 39.58 preparation; preparation of disposition letter and note files Preparation of criminal complaints; preparation of cases for trial, court and jury; contact 53175 and notice to witnesses for trial testimony for monthly period SUBTOTAL: j 2,250.93] ..For professional service.°. rendered $8,082.58 Client Expense Charges Criminal Expenses: Legal process service 60.00 Monthly support fee 14.43 Westlaw research for December 60.74 SUBTOTAL: 1 135.171 Total Client Expense Charges $135.17 CITY OF CORCORAN Total amount of this bill Previous balance 1/3/2012 Payment - thank you 1/20/2012 Payment - thank you Total payments and adjustments Balance due Page 4 Amount $8,217.75 $14,643.80 ($8,726.45) ($5,917.35) ($14,643.80) $8,217.75 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Jozfr A. Carson, City Attorney DO.RN LAW FIRM, LTD. Wilbur F. Dorn, Jr., Attorney at Law Jody L. Erickson, Certified Paralegal 9380 Central Avenue NE, Suite 200 Blaine, MN 55434 Office: (763)783 -7000 Fax: (763)783 -5715 I INVOICE FOR PROFESSIONAL SERVICES I Client Name: Carson, Clelland & Schreder / City of Corcoran DLF File No: WD -12 -08 Invoice Date: February 7, 2012 ITEl1IIZATlON Corcoran Sewer & Water Project 2012 O &E Report for Schommer PID: 25- 119 -23 -14 -0001 $100.00 Geurs Family PID: 25- 119 -23 -11 -0001 $100.00 Corcoran Land, LLC PID: 24- 119 -23 -34 -0002 $100,00 Chastek PID: 25- 119 -23 -12 -0002 $100.00 Gregory Ebert PID: 25- 119 -23 -21 -0011 $100.00 Gregory Ebert PID: 25- 119 -23 -22 -0001 $100.00 Bruce Hay PID: 24- 119 -23 -43 -0015 $100.00 TOTAL AMOUNT DUE: $700.00 Kennedy & Graven, Chartered 200 South Sixth Street Suite 470 Minneapolis, MN 55402 (612) 337 -9300 January 31, 2012 Statement No. 106494 City of Corcoran, MN. 8200 County Road 116 Corcoran, MN 55340 -9303 Through December 31, 2011 CR100 -00004 General 837.00 Total Current Billing: 837.00 I declare, under penalty of law, that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Claimant Page: 1. Kennedy & Graven, Chartered 200 South Sixth Street Suite 470 Minneapolis, MN 55402 City of Corcoran, MN. December 31, 2011 CR100 -00004 General Through December 31, 2011 For All Legal Services As Follows: Hours Amount 11/28/2011 MNI Email correspondence with T Omdal regarding meeting to 0.50 90.00 discuss use of TIF in upcoming utility project; review background docs, 11/30/2011 MNI Review feasibility report on sewer and water project in 1.50 270.00 preparation for meeting with Northland regarding TIF questions; office conference with S Bubul regarding same. 12/2/2011 MNI Meeting with T Omdal regarding city options for 0.50 90.00 expenditure of TIF for utility project. 12/5/2011 SJB Conference with M: Ingram regarding TIF and Development 0.30 63.00 District questions 12/5/2011 MNI Research interfund loan possibility for Maple Grove 0.70 126.00 hook -up charges; office conference with S Bubul regarding same. 12/6/2011 MNI Phone conversation with T Omdal regarding use of TIF for 0.20 36.00 temporary loan for non -TIF project costs. 1218/2011 MNI Review all materials from Northland post - meeting with T 0.30 54.00 Omdal on scenarios. 12/21/2011 MNI Phone conversation with T Omdal regarding possibilities 0.60 108.00 for use of TIF on utility work (new issues raised by Council). Total Services: $ 837.00 Total Services and Disbursements: $ 837.00 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A D 5�rox".'r 51�ie To rini'41 M F 0 R M 61 •7 52 - In) "" V. ' .a 110 f 4 ) r ;11 . N P T. 20541 02/0712012 ... ....... 'IR, S•'. ER ........ . Reirfiburs'ables*R--�-':�� . ......... Reirnbursables Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 98 .56 87.00 1,00 $48,30 Total Reimbursable for $48.30 Total Charges for $48.30 0. .6 "C dr .......... Professional Services Employee Lindahl, Kendra S Total Professional Services for .001 Hours Rate Amount 2.00 115.00 $230.00 $230.00 Total Charges for .001 $230.00 .. ... .. ... t! t :CLlP:and V. Ati n. dit 'f H M I Professional Services Employee Hours Rate Amount Lindahl, Kendra S Total Professional Services for .002 Total Charges for .002 1.50 115.00 $172,50 $172.50 $172.50 Project COR12010.GEN Corcoran Planning Services: General Invoice Draft 90 City Business w `f Professional Services Employee Hours Rate Amount Lindahi, Kendra S 27.25 115.00 $3,133.75 Total Professional Services for 90 Z0:3,73S.f0 Total Charges for 90 $3,133.75 MTG; City;lVleetirg _ • h•, ••;... Professional Services Employee Lindahl, Kendra S Total Professional Services for MTG Total Charges for MTG Hours Rate Amount 1.00 100.00 $100.00 $100.00 $100.00 Invoice Amount $3,684.55 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Tuesday, January 31, 2012 COR12010.GEN Corcoran Planning Services:General City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail Date Hrs /Units Rate Markup Hold COR12010.GEN- .001 -90 Reports /Presentation 0.00 Labor Lindahl, Kendra S Principal 1/19/2012 2.00 115.00 0.00 research zoning, draft Revised zoning letter and send to applicant Total Labor 2.00 0.00 COR12010.GEN- .002 -30 Review Application 0.00 Labor Lindahl, Kendra S Principal 1/30/2012 1.50 115.00 0.00 review application and draft incomplete letter /send incomplete letter Total Labor 1.50 0.00 COR12010.GEN -90 City Business 0.00 Labor Lindahl, Kendra S Principal 1/3/2012 0.25 115.00 0.00 DRC agenda Lindahl, Kendra S Principal 1/4/2012 6.00 115.00 0.00 City Code update with 2009 -2011 ordinance updates Lindahl, Kendra S Principal 1/4/2012 4.00 115.00 0.00 office hours -- meeting with Matt Frisbie about Nelson and Shommer properties (1), meeting with Dan and Jill about planning Lindahl, KendraS - Principal 1/5/2012 2.00 115.00 0.00 final format of city code update and send to city. Lindahl, Kendra S Principal 1/5/2012 0.75 115.00 0.00 memo to Dan on possible intern tasksltalk to Jill about planning processlordinance priorities & 2092 work plan for Dan Lindahl, Kendra S Principal 1/10/2012 1.00 115.00 0.00 call from Greg Ebert about standards for property at 75th & CR 116 /call from Kent about Maple Grove Nelson property & Lindahl, Kendra S Principal -� 1/11/2012 2.00 115.00 0.00 office hours -- meeting with Shommers and Nansons, updates with Dan, counter questions from Jesse about property on CR Lindahl, Kendra S Principal 1/13/2012 1.00 115.00 0.00 review fee schedule, update application schedule forjill Lindahl, Kendra S Principal 1/16/2012 1.00 115.00 0.00 dre agendalplanning project status report Lindahl, Kendra S Principal 1/17/2012 0.25 115.00 0.00 email questions about zoning /questions from jilt Lindahl, Kendra S Principal 1/18/2012 3.00 115.00 0.00 office hours- -misc. coordination (1) /meeting with Corcoran and Minnetonka staff about electronic filing Lindahl, Kendra S Principal 1/19/2012 0.25 115.00 0.00 zoning questions/follow up to yesterdays Corcoran /Mtka meeting Lindahl, Kendra S Principal 1/20/2012 1.00 115.00 0.00 .25 2/7/2012 1:33:12 PM .25 1 of 4 Bill Review Report - Landform Professional Services, LLC As of Tuesday, January 31, 2012 zoning questions /talk to Tanya about code enforcement issue & electronic filing system Lindahl, Kendra S Principal 1/23/2012 0.50 115.00 0.00 research Linda kohnen issue for tanya /zoning call on 10800 trail haven 0.00 Lindahl, Kendra S Principal 1/2512012 1.00 115.00 0.00 office hours -- kohnen, foy, misc office questions 0.00 Lindahl, Kendra S Principal 1/26/2012 1.25 115.00 0.00 kohnen code questions from Tanya /call from Tim about Lees Moonlit acres/talk to Carson about Lees Moonlit acres /sign 0.00 Lindahl, Kendra S 1/30/2012 2.00 115.00 0.00 dre agenda /work with Hennepin County regarding G1S data /zoning call on 21420 CR 10 1call from stree ter about zoning on 0.00 Total Labor 27.25 0.00 COR12010.GEN -99 City Expenses Exp Code: Reimb Project Mileage Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S COR12010.GEN -MTG City Meeting Lindahl, Kendra S Council meeting 0.00 Other Direct Charges Total Labor 1.00 0.00 .25 2/7/2012 1:33:12 PM .25 2 of 4 87.00 0.00 1/18/2012 31.00 0.56 1.00 0.00 1/2512012 17.00 0.56 1.00 0.00 1/26/2012 39.00 0.56 1.00 0.00 Total Other Direct Charges 87.00 0.00 0.00 Labor Principal 1/26/2012 1.00 100.00 0.00 Total Labor 1.00 0.00 .25 2/7/2012 1:33:12 PM .25 2 of 4 A N D ill S U flf �' I" � f e in i. I e City of Corcoran 8200 County Road 116 Corcoran, MN 55340 F 0 R M • D 11 F 6 2 5 2 9 20536 02/07/2012 R Al Ursa esr*., el b Reirnbursables Payee Invoice Unit Rate Qty Markup Amount Lindahl. Kendra S 11 .56 32.00 100 $17-76 Total Reimbursable for $17.76 Total Charges for $17.76 .014 hant& olf-Course Site e, V1 an Professional Services Employee Lindahl, Kendra S Total Professional Services for .014 Hours Rate Amount -25 115.00 $28.75 ;PLO. I a Total Charges for .014 $28.75 01 S h M1 d"BU1 file 44 1'' Professional Services Employee Lindahl, Kendra S Hours Rate Amount 4.75 115.00 $54625 Total Professional Services for .015 $546.25 Total Charges for .015 $546.25 Invoice Amount $592.76 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Bill Review Report - Landform Professional Services, LLC As of Tuesday, January 31, 2012 Project COR11009.GEN Corcoran Planning Services:General Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail COR11009.GEN- .014 -30 Review Application Lindahl, Kendra S Principal send another incomplete letter COR11009.GEN- .015 -90 Reports /Presentation Date Hrs /Units Rate Markup Labor 1/9/2012 0.25 Total Labor 0.25 CORI1009.GEN -99 City Expenses Exp Code: Reimb Project Mileage Lindahl, Kendra S 115.00 115.00 115.00 115.00 115.00 115.00 Other Direct Charges 32.00 12/1/2011 32.00 0.56 Total Other Direct Charges 32.00 Hold Charge Labor 28.75 Lindahl, Kendra S Principal 1/16/2012 0.50 staff report 28.75 0.00 546.25 Lindahl, Kendra S Principal 1117/2012 0.50 staff report 345.00 0.00 57.50 Lindahl, Kendra S Principal 1/18/2012 3.00 research building rights and staff report 546.25 0.00 Lindahl, Kendra S Principal 1/26/2012 0.50 revise resolution, send email and spreadsheet to city for council meeting 0.00 Lindahl, Kendra S Principal 1/3012012 0.25 project close outs Total Labor 4.75 CORI1009.GEN -99 City Expenses Exp Code: Reimb Project Mileage Lindahl, Kendra S 115.00 115.00 115.00 115.00 115.00 115.00 Other Direct Charges 32.00 12/1/2011 32.00 0.56 Total Other Direct Charges 32.00 Hold Charge 0.00 28.75 0.00 28.75 0.00 28.75 0.00 546.25 0.00 57.50 0.00 57.50 0.00 345.00 0.00 57.50 0.00 28.75 0.00 546.25 0.00 17.76 0.00 17.76 0.00 17.76 0.00 17.76 .25 2/7/2012 12:37:27 PM .25 1 of 2 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N! D F;em Site in NrOM, I Y i"uh. Ave n u. e S114b—m 5,13 Nljnwt-apofi=, MIN 55401 F 0 R M . 10 9.). No. 20535 0210712012 Invoice Amount $258.75 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Bill Review Report - Landform Professional Services, LLC As of Tuesday, January 31, 2012 Project COR10008.GEN City o Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description Unbilled Detail. COR1 0008.GEN-1 0.006-30 Review Application Lindahl, Kendra S Principal complete letter sent COR1 0008.GEN-1 0.006-90 Reports /Presentation Lindahl, Kendra S Principal CC report Lindahl, Kendra S Principal finalize and send report to city P.O. # Prin. Lazan, Darren B P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Date Hrs /Units Rate Markup Labor 11512012 0.25 115.00 Total Labor 0.25 Labor 1/16/2012 1.00 115.00 1/17/2012 1.00 115.00 Total Labor 2.00 Hold Charge 0.00 28,75 0.00 28.75 0.00 28.75 0.00 230.00 0.00 115.00 0.00 115.00 0.00 230.00 .25 217/2012 12:34:10 PM .25 1 of 1 TE(RPAS PLEASE DETACH AND RETURN WITH YOUR REMlT?ANCE DATE CHARGES AND CREDITS BALANCE ,," "Old BALANCE FORWARD iXQ11NCJ {tfl' YRh: dCS .YB�'.!SfESflY.1�4flSle`.iCSEM:� Former Permits 4'.tK�iti1b51Ktiit�MYbSil �i$�3 50 00 1201 7219 CR 115 54 72 11 9820 Hi hBluff 54 25 12 22110 Woodland 26 25 ¢ ' f - � L /q S 1-4 7� � � ,j } i i� INVOICE TOTAL: ?R46i51QGti liilt�° ART1iD�. AtOiVSttl .'12°S�+SStlmllii4S4tM1444fl5. 185 YiS�.YliR[a'0:8'.®:alti 22 2401 32 METRO WEST INSPECTION PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN NOR'T'HLAND SECURITIES INC •15 SOUTH 7TH STREET SUITE 2000 MINNEAPOLIS, MN 55402 USA Voice: 612 -851 -4915 Fax: 612• -851 -5951 NORTHLAND SECURITIES I Sold 'ro: CITY OF CORCORAN DAN DONAHUE, ADMINISTRATOR CITY HALL -8200 CO. ROAD 116 CORCORAN, MN 55340- 2100 Invoice Invoice Number: a Invoice Date: 2/ 9 / 1.2 Page: 1. Customer PQ Payment Terms Sales Rep ID Due .Date _. -... - - -- - -- - ..._._ ........_........ - -- - -- - -- - -... _A.._.._._._..._..__.._... - -- '- LJLility System FP Net 30 Days ! 3/10/12 .... ... _ ........ ............................ -- - _..._.....-....... .. ......... _......._.. ............. — - - -- - -- - - -_._ ._.... _ .............. _.... - .......... - - - ---- . -- - -- -- Description Amount --....._._......._........--- ------ ---- _._ .................... _ ...... .._. __....__._..... ....- .._...._._.__.......- - - _.....__..__..._... _..._.....;- ...__......_........- _._....._. Senzi_ces provided related to Utility System Financial Planning. Please see 2,360.00 attached detail. Check No: Subtotal 2, 360.00 Sales Tax Total Invoice Amoun 2,360 .00 Payment Received TOTAL 2, 360.00 Northland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 'rou t -_r 1 -800- 851 -2920 msam 612 -851 -5900 F., 612- 851 -5987 www.northlandsecurities.com Member F NRA and SIPC NORTHLAND STRATEGIES S.peciol Projects.. Group. INVOICE SUPPLEMENT Client: City of Corcoran Proj ect: Utility System Financial Planning Contact: Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: January 2012 Services Performed • Develop new options for utility project • Follow -up discussions with council members on options • Attend 1/12/2012 Council meeting • Meeting on project scope and preliminary pro forma development • Develop draft policy, fee schedule, and utility pro forma • Meeting to review draft documents Staff Time Position Hours Rate Billable Senior Professional 14.75 160 $2,360.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 14.75 $2,360.00 Expenses Mileage $0.00 Printing $0.00 Other $0.00 Total Expenses $0.00 '1�ota� This P�rzocY i�2� � d t Project Summary Total Budget $ 7,140.00 Billed This Period ($2,360.00) Billed Previous ($320.00) Budget Remaining $ 4,460.00 Northland Securities, Inc. Page 2 of 2 Invoice Noy 211737 9805 45th Avenue North, Plymouth, MN 55442 City of Corcoran Ken Guenthner 8200 Cty Rd 116 m Corcoran MN 55340 USA Yt Y` 3 Formerly Employers Association, Inc. Business: 763.253.9100 Fax: 763.559.6508 Member No. 00726860 Invoice Date 113112012 Terms Net15 Due Date 2/15/2012 PC No. To pay by Credit Card, send the following information by email (accounting @trusightinc.com) or mail or fax to Accounts Receivable at Trusight. Contact Shanon Vetsch at 763.253.7640 for questions or payments. (circle one) Visa MasterCard AmEx Credit Card # Print Cardholder Name: Authorized Signature: Exp. Date: Address and Zip Code of Card Holder: Card Security Code: Bringing Clarity to your HR World - ***' :.:.- - *- -.. .: - � ��-:-';*--�-.. --.'. : .:��-*�.*--;---.:..-,:, , , . ::; :..:�.'..-.'..***-.*--.--.-*.*..*-.-*....,...:. ** * — . * * , , - ..... . . * ': *:,...-*.-*:.-.. . . . ... . . .'. .:. . . . - - - . :�-:*:-: .: . . . . . - :.- . ** : . . . -.*.-.i'. . . ... 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MA Plain MN: 53980244 -.::::.1:::: M:':::: :::.;:.::'::..:::: :: :::. : ::' :':.:::: :. P� ':.{76 3' 799206'.':: ::':::: :'.: :.. :' : ::.:: ';:::::::..:.: :.: : ::::::. ::::.'' } ... . ::::.Dan Donahue . . .. Flax 3 ` :4242 ...::: :. :: ::::., : ::':..... :::'::::::::':'. :_.:.:.:,:: ' ::::'. ,:: , ::: ::.. 479 :... :.... ems. �cnwnhrg .Wen ek carii .. ..:.............:... ... ......:....:..:.:::...:.....,:::,.:......:....:....... ...:........................... G of Corcoran : ty ! :... :. . . . • M. 8200 Coun .Road 116 .:::::. ; :.: :' : ::::.::: :.:::.:.: ::::.::'::: `::: : ::. : ::... :: ::.::. :::: ` ..... . :.• :.•• ' .. ... . ...... ...... ........ ..........:....... :'::: ::::.: :'.... . ` :: :'..:::::. ::' ...:: `.:: : ::..: % : ` ::: ::.: ::::: :::. : .. .... . •..... . ..... ..:. .. Corcoran MN; 55340-::::;:;: ::'::.::: ::.::::::: :..':;::.::: ::;:..:: ::::;::::.;:::;:..:':::: .. ......: ......:..:....... ... : :::... :..:.::. :..:::': .i: ::::.:.:`::::::::.;:::.::.:: ::::.;: ::' :: ::: `:;::':. :::. ::::.: :::::::;:: •.. P� . . o e blic Work B ildin tt ' :.::::: ::229413 `..:: ::.:::.:::: : ' Pu ... . Professional Services'tF�rough January $1; 2012 - -- — -- - -- -- — — ..;:�� :. Phase 01 :.. Public Works Building :- ,: Pr ofeasio a[ Person�tel : : : :: :?:'::: :'::..: :.:. :::::. : ;.:` ::..::.:..::::,.. :: ::: : :.:: �.... ;.: :::::: :..;: ::::.. : :.::::.; ::i.::; .:::: :::: ::::;:: ::: :: ::::.:.:: ::':::. :::::::.:.: :::: : :.. :;:.:::..:::.:'.:.:::::: :: •. :.... .. .:.. . :... . : - .:. ..... . ;:Htilirs :: `: ' ::Rate . : ::::.::..:::::.:Amou :; :. .:: ::: :...:.:: _. :: :.. ::: ;.....::.:::.:. :. '. T 'rye K ::: :' ::.: .::. ::: ::::'..'.:::::::::::.' , .:_ '' .. ::. :.: :.: , .....:: .::• ::.• . o ent ....... 50:.......119.00..:. .........: .:......, : :... _ :'.: :.; .. :.:. ..... ....: ::' :::::.'.:::'.:::.... ;. :....'; : : :. ::.:':: ::..'.. :. ::' . 59. 0 ......... :.... tals :: : :'..:: ::::.::.:::.': ;:' :. : :.:. :: : ::: :::. :::::.:.... rt 50 :::::::::: ... :::.::::::::.. ::: :::::::::: :... .... :..... ......:. ::.:....... :.....,..::. ..............:.:......:..... :... :.. ........... .......: 59.50: ::: :::' ::::;::':.::: :. :`:.1:::':`:::::::: : :::;:: ::::::: 1. : Total l atior .::.:`;:::. ::.: ' :: :' ::::.::...:::` .::... :: : :, ::: :.:..' ...: ::.-: :.::::-'.::�:::'.... '::.... .: ::,59 .:::::..::::::.:::..::: ;: ::.: :::: ::: ..59.50 ...... ..:... ...:.::•:::..: phas '[ 59.50 ::.total -Invoiee Ani6Uft '`: : :: : :::.::..: : t 58:50: :::::.:::`::::; :. :::::.::. ... ......... : :INVOICES ARE DUE UPON PRESENTATION: iWoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum ::: ,.:: :: .: : :. ':.:.::. :.::..:: : `. interest/finante charge: Please reference the invoice number when sending payment.: Federal Tax ID #41- 1520095:.:::.:.:'; : .::::., , ; :.... .:: ,::' : , . ..: ..; Invoice January 31, 2012 Invoice No ':. 1200271 • Dart Donahue • City:of Corcoran ;; .8200 County Road:: 116 :.Corcoran, MN 55340 Proj 2294 -10 .:::.:: ::Sewer and .Water Planning..,.:: Professional Services Tliith Janus ..2012: Phase 01 PRE - PROJECT; CONCEPT DEVELOPMENT. Professional Personnel ::: Wenck Associates, Inc. 1900 Pioneer Creek Center P.D. Sox 249 :: :': Mapk Plain; MN :55399if • e•mai ;'accounting irdiick icon :...... .. ... .. �. ..... ours... .,:Rate `.Amount Nelson, Susan 1/23/2012 2.20 60.00 132.00 . :: SA - WAC.research Nelson, Susan ' : 1/24/2012 :: 1.60 SAC -WAC research Torve, Kent : :::`:::::` :;: `. 1/17/ 2012 : :: 5.50 :':':.119.00 ;:•:. Meeting with Tammy Orndahl,on policies and project finandng :. Torve, Kent .:. :. :::: 1/24/2012::, :: ':Meeting with attorny, administrator: and foliowup:on easements for project `:: • Easements, project'fnancialprojecdons ;•:and policies : ;: ::.: :`.,,`'::`:::>. • Totals : 16.80. .`:Total Labor :.. 96. 654:50::..:: 476.00:.. ;. 416.50 .:1,775.00 ;775.00 • Reimbursable Ex p enseS Posta g e and Shipping : 3:35':.:; .Mileag e:- :Reim bursable : . :. . ..: , ...... .... ... ... � 9 .44 Engineering .Supplies : ::: ' .. ' . ;:8 867:00 :. :: Total Reimbursables •87 0.79: :::::_ ::: .879:79 Phas T 1 ::. e ota $2,654.79.1.::::: Phase :`._' .`: 02 : ; : FEASIBILITY: STUDY Professional Personnet: • • - Amount . Torve •Kentr ? :` :`..;: :::.:::.: .. 1/3 2012:: ,::...: i '.5.50 `:. :.':1.19.0 :...::.`..... 4. • :: Downtown FS 'and: meeting with Tom 'C. :: :: • Toive Kent: :• :::.: :.:....:. ;:; .:.:_...::.15 2012:`:::;::.:: :::...:4.50': 119.00: -. -: 35 0 ,. ............:...�:..../ / ........... 535 5 ':.Downtown FS.•finandais and report ': • Torve,.Kent 1/10/2012 3.50 119.00 : 416.50 Financial analysis and follow ,up from Council member,input .•Torve,;Kent 1/12/2012 :':... 2.50 : 1:19.00`: •: ` ;: 297.50 • .financial analysison revenues . ..':Totals : ;' ' ; . ':.; ; • ::::.::.: :..16.00 .::.: :::: : :.:.:::::::...:::: 1 904.00 • • Total Labor . INVOICES ARE DUE UPON, PRESENTATION: :Invoice' balances • not paid within 30' days' of invoice are subject 18% anfum interest/finance charge ::Please reference the invoice number when sending payment.: Federal Tax ID #41- 1520095::: • :.. Invoice -: ::.. 00 71 ::::::.•::;.:::: ::: ::::. 1 2 7. 2 :... :.;. - ::: P 'ect : :::::.: :;;2294 10::- :.:. ';:: :.::: :. Sewer and.Water.Plannin :: -�:.::� '-'. :: ::::`: :'.:, ..::.:::::..:.:::::' .... !aJ .:....... 9 ........:....... Phase Total : -. :'.; . ; :::;:::::: :.: 1904 :00 :,::.:;.:,: ; ; :::.:.:. r ::::: .::: $, _r::_ _'_ :. ..: Ph . ::: : :.::.`::03' .: :::.::.::`.: : : :.:...:...::....b PE FIGATIONS .: `.::::::.::`' .: . ::..::: :::::::::::::::'::'.: : : :.: ::: :: :::::.:::.::; :::::'.: `: :. :::. ::.:: :: : :::: ... . ..:....:....... Prof essional. m tel ' : ':::.:..:: ,:::;:..: :::: :::.. : ::::::::.:::::::.:::: :.::::: : ::: ` :.:::.:. ` ::. ::.:.:: :.:::.:..::: ... .. verso _ ... .; , :.:; . ... :.: .::::.::, ` :::: : :: ::::::: ::: :::..: :.: _:::.: `.::..:::..:.: :. ... . , ... ..:. .:.:...... . .:. ... Hours Rat r.... ......... Boell; dames ::. :..... 1/9/2012`:. . . . :. 2.00 138 OQ .: 27b.00 .: : :..: cadd' design . :.. Boell; James .. 1/13/2012.......... .. : � 3:00 138 00 414:00. �: . :.; :... . cadd:design `. .:..... . . .... 5chmfdt, :Rowtty: :..... . . 1/20J2012 : .�.: �; .00 89 00 . 89:40 plan`and spec ... . . . :. .: .. . :: :. Sdimidt-Row � ....... . .::.:...:.........::1 31 2012 .....:::.... 3 5Q:. :.:89.00.:.:..... ..:.,...,..311:54: ,.,. ....... . dY........ : ; �.. �. :.: ::,...:::: ,....:.- .:..:..:. .:::: ....:. :.::.:. . ..:..:.:::::.::.:..::. :..... ........ :..:. :: lans s .......... P .......:...:.......:.. ..:..:::.: .... .. 4. .: b.. >: = 119:0':..,.:. 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Vander m op; Vincent 1/23/2012 ::.:.:..:.. 1:04 119 00 ::. 119.00 .: Review..Ian'and' ro fifes`:. -:.'::::.: :::'::::...:: :::;: ;.:... ; .: :::.:: :..::.::..::.::.:.... :.::::..: :-i.: P P i. ::;::.:.::: ;::::.::.:::.:,.:.-..:.:.::;:..::....'.. .:.:'::::` :.:.......,::::.,:.:: ; .:. ......:..... ..:.......:..:.......:....:.. .......:: .:....:..:_:.:.:.::...::.....:. :::::1 :. :.::::. :..::... :.:. .:.::: ::...::: :::.:::::: Totals.:; . ...:: :....:::.`::::::::.:: :::::;.;:; ::.::::. ... 7 80.::.:....:::� : :::::.:::.: .. .......... :::.2. 7 ...;.:::::::::.; :` :.:::.::.::.:::::` :.::.:::::: :: .: : :::: ,0 8 20 ... ... ............... .......... : :. :. :..... ... ...:. ...:. r..:::: `:.:' .:: :.:.:::. ::::::.......::..:::::: m::::::::: '::::; : ; :-... :: : ......:::::::: ........... ................... .. :.:.: .:.....:..: : ::: ". `..: Total' Labo , . ... ::. ..:............ . .:.:..:. ::: :::..::`.` :::2 078:20:::::: '':::.::...::::::: . ..... ........... ........ ..::::.:..: : : : ....... .....::... .................. ...:...: ::..:.:: : :; . ,.::::.:. :;. :: : ......:..::.... ....::....:.::...::.::;::.. ...............:...... : :..:,... ....... : ,. .. ::::Phase .... :. :. : :............ :::.:.:....... :: :::: Total .. :;:::.: : :: 078:20 :% ::: :`::'::::::.::` ;.: ::,: - . :.:.. ,. �:�_:. .. . :.. .............. :..:.............. ....:.:....... : : :. :..,. .: Phase:;; :.:::::: .::.::::.05:::.,:.,::.,. :.:::.: :PRELIMINARY SPECIAL5URVEY :: : : : :.:..:...:::`.` :::., ::. :..,.:::: .. : ` :: ` .: :.::::': ::::.::..`:`::.::.: `, :.:..:.:......... :....,:: ::,:.::::; :: :: P f smonal Personnel` :::::,::.:.: ::: ::-.:::. : .:::::..::::::::::: ......:::: ::; .::.::.;_:.:.::: ;:::::,:::::;::::.::..::::::::.'::::.:.:..::::::::::::::::..:::.:.:::::::::::::-;::`:: : roe :.:.. .. :. :;.:.,: :::'..:`:::: :: ::,'.::: :; ::.:: `Hours :::`:.,.::Rate' .:...:` :. ::: Amount :::. . ::::.::.:.::` ::: : :`:.::::::`::::.`::;::`.:.: ::: ;.: ... ,..... : ..:.............,. ,....:....... . ::::1 2 12::: :: `::::3.00::: : "151:00 .::: ::.:::..:::. :. paridge.. 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VanderTop,­Vincent 1/'2/2012...`..: :. 1.00 11900 `. 119:00 . ..:Coofdimte1Nith Dale:and Met Council, review eeasements .. . .:. ..'.. .: .... ::rotas......... ...... .....::. :..... :.....:...::....: .9 50. :i::: .. :......::. �.:..:..., , {7 .50.....,.. ,..:...... ..............:.......:.... .... . ............ . T. l Labor :.::::.:::.::::::::.::;:::::: : - : : ::::::::`:: :::: :::::::::::: :.......:::::::::: a�ta ......................... .......:.:.:...:............... ............ ..: :::::,....:.:::.:..,...._.4 .........1I :..: .5o:,:::: ::....::: . :: :,..:: Reimbursable Ex ses :: ...- -' .. . ::....: :::::':.. ::::.:::.....1 ::.:::::::..::.:.: ;:: ;.:::::::::.::..:::::: ... R� ..... ...... ::.. :..... ....... . ....... ..... ....... ... .. .:.:.::.:.,.:... :.::.:: :.::::: :::::.::: ::.::::: .... ; .:.:;..:. :; :: : ::. ;:::.. :.. :. ::::::.::.:.' ::.: .. ... ........ :....:..:.............:........ .................. ,... ...,........ 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Total InvoiceAreoirnt::; :::::: :...: ..... :....... 3 9 6'5:40 '::: ::. :::.. :'.`: <..:;:.: ......... ...... .. .::: INVOICES ARE DUE UPON PRESENTATION. Invoice balances not {iaid:w6in 30 days of invoice are subject to 1 -1/20 18�o annum :..... :::. ' :; -- ' ::: Paga 4 : :...:.:..... ::. :: interest/finance charge: Please reference the Invoice number when seending payment. Federal:Tax ID #41-1520095 :::.: :. :. :.:..: :. :::�::: : ::: : : :............ : :.:::.:...:: . Invoice January InVOice NO:: ' 1200270': City.of Corcoran ::8200 County Road . 116 :Corcoran;: MN 55340 2294 -01:: Corcoran General Engineering Services Professional Services Through 7a0ypjv 3112012 Phase 500=01 : ::Generai ::: Professional Personnel':: Hours .:.: .�....Ra #e.�.:.j.���.::::.. Amount..:`: : 0 6 :00 .: :: `:.:. 768.00 :.. Mattson;' Kevin :...::::.:.::::.'.:';::..'....;:... ;...:_:::.,,:.:..'.::`::`: `::800 :�;:,.: :. : :95 Nelson; :Susan 1.30 60.00.. : '.78.00 Totals 9.30 : :::. ::: .:.: ' :.::.846.00 Total Labor : • : Wenck Associates, Inc. 1800 Pioneer Creek Center P.0. Box 249 . 14aple Plain, MN 55359 -0249 (763)4794200 Fez (763) 479-4242 e-rnai; accounting weadt.com Phase Total:. : Phase' 500 =0Z Council Meetings and Engineering Administrative Torve; Kent . ,:...:'.::.:.:` • • Totals .:: Total Labor Hours Rate Amount. 1.00 _ 119.00 119.00:: `. 1.00 119.00 Phase 600 -01 Storrnwater /WCA General Tasks Professional Personnel Torve; :Kent' -.Totals s • Totall.abor Phase 700 MUNICIPAL STATE AID Professional Personnel • :..`846.00 ::$846.00 119:00 Phase Total. $119.00 1.50 :: : 119.00 :.:.:.. 1.50 ::. Antount : -rotas:. . $178:50 . Hours .::.: Rate : :::: ,::. : An>iount :::. ::' :.: `Clarid ��e 'bale :: ::::17.00 .:.: •151 :00 :'. 2;567 :00 :`.::.:' 9 r. • Terhaar;.Edward.: ::'.:`:':: '.:::: ':.':.:;'.'::::. : :.::,.:4 :00: :145 :00 : :'::: ` :`:.::.580 :00 • Totals 21.00 3,147 :00 . ::..Total Labor 3,147.00 Phase Total :.: `$3,147.00 otal Invoice Amount : ::. . ; $4,290.50 INVOICES ARE DUE UPON PRESENTATION :Invoice balances not paid within' 30 days' of Invoice are subject to '1 -1/2% 18 %annum : interest/finance charge. Please reference the invoice number when sending payment.:Federal Tax ID #41- 1520095