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HomeMy WebLinkAbout2012-01-12 - Council AgendaAgenda Corcoran City Council January 12, 2012 - 7.00 Pill 1. Cali to Order I Roll Cali 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business I Landform -None 7. Engineering I Wenck a. Downtown Sewer and Water Trunk Alternatives* 8. Public Hearing -None 9. Consent Agenda a, Draft Minutes o €12119111 Council Meeting* b. Illicit Discharge Summary Ordinance 2012 -268* 10. Staff Reports f Memos /Commissions a. eCharging Resolution 2012 -02* b. City Hall Storm Shelter* c. Cropland Rental* d. GASB 54 Fund Designation* 11. Unfinished Business -None 12. New Business a. Resolution 2012 -01 Annual Appointments* 1. Crow River News aka Sun Newspapers 2. Landform 3. Wenck Associates 4. Carson, Clelland & Schreder 5. Abdo, l=ick & Meyers 6. KDV Ltd. b. Council Member Assignments for City Activities c. Discussion on Yearly Planning Process and Commission Guidance* d. 2012 Local Board of Appeal and Equalization -April 12, 2012 13. Claims as Presented * a. Escrow Claims (Fund 4500) la. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting -None 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Agenda Corcoran City Council January 12, 2012 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business / Landform -None 7. Engineering 1 Wenck a. Downtown Sewer and Water Trunk Alternatives* 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 12/19/11 Council Meeting* b. Illicit Discharge Summary Ordinance 2012 -268* 10. Staff Reports/ Memos /Commissions a. eCharging Resolution 2012 -02* b. City Hall Storm Shelter* c. Cropland Rental* d. GASB 54 Fund Designation* 11. Unfinished Business -None 12. New Business a. Resolution 2012 -01 Annual Appointments* 1. Crow River News aka Sun Newspapers 2. Landform 3. Wenck Associates 4. Carson, Clelland & Schreder 5. Abdo, Eick & Meyers 6. KDV Ltd. b. Council Member Assignments for City Activities c. Discussion on Yearly Planning Process and Commission Guidance* 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting a. Consider purchase of Roehlke property for a Public Works Facility 16. Review of Upcoming Council Meeting Agenda 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Agenda Memo- January 12,2012 To: Mayor and City Council From: Dan Donahue, City Administrator Regarding: Administrator Notes to Council Meeting Agenda 4) Open Forum 5) Presentations -None 6) Planning and Zoning -None 7) Engineering a) The Engineer will present the Sewer and Water Downtown Alternative with costs that the council asked for at the last meeting. There is a memo in the packet with the information on the Downtown alternative. 8) Public Hearing -None 9) Consent Agenda a) Council Draft Minutes of 12/19/2012 Council Meeting b) Illicit Discharge Ordinance. The council passed this ordinance at their December 19th meeting. It is on this agenda to allow for the summary publication as the full ordinance is over four pages long. As to getting the information out to the community, I would like to have an article in the next newsletter on the important information needed by property owners. 10)Staff Reports. a) Resolution 2012 -02. See Report b) City Hall Storm Shelter. See reports. Please note that the cost of the upgrade is the same cost the contractor would have charged if the work had been done at the time of the original construction. Since the contractor was the low bidder, I recommend that if the work is to be done, we go with that contractor's bid. Rebidding at his point would involve new drawings and other professional services which would drive up the cost. I recommend that the work be done and get this off the plate. c) Farm Property Rental. Our current two year agreement with Montgomery Farms has expired. I need to move ahead for the coming year. If we are going to rent out the cropland again. I recommend we proceed to put out for bid and indicate a date of March 31, 2012 to rescind our proposal to rent out the south parcel. 11)Unfinished Business -None 12)New Business a) Resolution 2012 -01. This is the annual resolution setting the annual appointments. I am not recommending any changes from 2011. There is a blank line for the Acting Mayor position to be filled in by the council. Page 1 Agenda Memo - January 12,2012 i) Sun Newspaper -no change ii) Landform -no change since 2009 iii) Wenck -$5 /hour increase in engineer's hourly rate. First increase since appointment in April of 2009. iv) City Attorney -First increase since 2009. A $2.50 /hour increase for civil services and no change for criminal prosecution services v) Abdo et al (Auditor) Increase of $380 from last year b) Review of Council Member Assignments for 2012. The council members might want to review the assignments for the year and other appointments. One thing I would like to suggest is having an interested council member(s) attend some of the League of MN Cities and the Metro Cities functions. I continue to stress that Corcoran should be more active in the organizations such as these as they can assist us in future problem solving (especially when new elected officials come to the council). c) Discussion on Yearly Project Planning and Commission Guidance. See my report. This is an opportunity to talk to staff and among yourselves as to the projects for the coming year. 13)Claims. 14)Unscheduled and Other Items 15)Closed Council Meeting. Consider possible Offer to Purchase Property at 23185 County Road 10 for PW Facility. The city attorney is still working on the negotiations for the Roehlke Property. If he has information on those talks, we will be sending out to the council in a separate envelope this information. I do no not know for certainty at this time whether the city attorney will recommend a closed meeting. 16)Upcoming Council Meetings Council Calendar Planning Commission Parks & Trails Commission 11/3/11 12/1/11 1/5/12 No Meeting 2/2/12 3/1/12 415/12 Cossette Gmach Asleson Milbrandt Guenthner Cossette 11/15/11 12/20/11 1/17/12 2/21/12 3/20/12 4/17/12 Gmach Asleson Milbrandt Guenthner Cossette Gmach Page 2 DATE: January 5, 2012 SUBJECT: Downtown Cost Review Introduction Council authorized a cost estimate for providing sewer and water services to the Downtown area due to interest from a few landowners. Council had requested this be an abbreviated effort to allow for discussions with property owners and (if approved) an updated cost estimate will be provided with a preliminary design. Tom Cossette had canvassed interest in the area and his findings will also be provided to Council. Tom and I met on Tuesday January 3, 2012 to discuss costs and financing alternatives. Trunk Services The attached Figure 1 shows the sewer and water being "placed in the ditch" instead of a typical urban "in street" location which would require a full street reconstruct. The water main diameter is 12 -inch and the sewer is a 3 -inch diameter low pressure main. These would be "tweaked" upon final analysis. The sewer approach would utilize a properties existing tank (or replace the tank with a grinder pump) and each property would pump into the forcemain which would discharge near CR 116 into the system. This technology is utilized quite frequently out state, near lakes, or like a Corcoran Downtown where road reconstruct costs are significant. The water main would be placed on the opposite side of the road since code requires a minimum of 10 -foot separation from sewer. The same approach of utilizing the ditch will reduce restoration costs (minimize tearing up the streets). Both the sewer and watermain will be at 8 foot depths to prevent freezing. Properties A property count shows 35 units along Commerce Street, Auger, and 75th Ave N. This could be expanded west along CR 10 to additional businesses. Cost Table 1 shows the cost summary for water and sewer beginning on the west side of County Road 116. These costs were revised from the original feasibility study to incorporate the low pressure sewer system and to service the entire downtown. Sewer Costs $348,000 Water Costs $714,000 Total Project for (New) Downtown Water and Sewer Trunk Line $1,062,000 Wenck Associates, Inc. ^ \ Wenck 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com TO: City Council FROM: Kent Torve and Tammy Omdal, (Northland Strategies) DATE: January 5, 2012 SUBJECT: Downtown Cost Review Introduction Council authorized a cost estimate for providing sewer and water services to the Downtown area due to interest from a few landowners. Council had requested this be an abbreviated effort to allow for discussions with property owners and (if approved) an updated cost estimate will be provided with a preliminary design. Tom Cossette had canvassed interest in the area and his findings will also be provided to Council. Tom and I met on Tuesday January 3, 2012 to discuss costs and financing alternatives. Trunk Services The attached Figure 1 shows the sewer and water being "placed in the ditch" instead of a typical urban "in street" location which would require a full street reconstruct. The water main diameter is 12 -inch and the sewer is a 3 -inch diameter low pressure main. These would be "tweaked" upon final analysis. The sewer approach would utilize a properties existing tank (or replace the tank with a grinder pump) and each property would pump into the forcemain which would discharge near CR 116 into the system. This technology is utilized quite frequently out state, near lakes, or like a Corcoran Downtown where road reconstruct costs are significant. The water main would be placed on the opposite side of the road since code requires a minimum of 10 -foot separation from sewer. The same approach of utilizing the ditch will reduce restoration costs (minimize tearing up the streets). Both the sewer and watermain will be at 8 foot depths to prevent freezing. Properties A property count shows 35 units along Commerce Street, Auger, and 75th Ave N. This could be expanded west along CR 10 to additional businesses. Cost Table 1 shows the cost summary for water and sewer beginning on the west side of County Road 116. These costs were revised from the original feasibility study to incorporate the low pressure sewer system and to service the entire downtown. Sewer Costs $348,000 Water Costs $714,000 Total Project for (New) Downtown Water and Sewer Trunk Line $1,062,000 Financing (by Tammy Omdal) Council has reviewed various financing options and requested an analysis of the Downtown Trunk Sewer and Water undergo a similar analysis. The amended table is attached as Table 2. Under the new Option 4, the revised Total Construction Cost includes a base project amount of $2,210,000 plus an additional $1,062,000 for Downtown Sewer and Water improvements. Option 4 Project Costs: Current Project (Base Project + Under CR 116 + Pmt to Maple Grove) $2,210,000 (New) Downtown Water and Sewer Trunk Lines $1,062,000 Total $3,272,000 Source of Funds for Project Costs: Cash / Tax Increment $2,210,000 Bond Proceeds ($762,000 supported by levy and $300,000 assessments) $1,062,000 Total $3,272,000 As shown above for Option 4, the additional project costs for the (new) improvements for downtown water and sewer trunk line is shown to be financed through the issuance of debt. Debt issuance would require an increase in the tax levy to cover future debt service payments. The increase in the levy is estimated to be around $50,000 for 20 years. The levy increase would be roughly half of the increase in taxes that is estimated to be generated from the incremental change in tax base after the TIF district is decertified (assuming the City's tax rate remains constant). The City would have the option of reducing future tax levies for this debt when utility revenue is available. Should the Council decide to not proceed with assessments then the authority for the issuance of debt for this project will need additional review in order to establish other authority for issuance. Also, without revenue from assessments, the amount of tax levy needed to support debt will be greater. If the Council decides it wants to proceed under Option 4, further discussion on the specifics will be needed with Northland Securities along with the assessment amount per parcel and discussions with the City Attorney on the Chapter 429 process. End of Memo ti, I arc - �: y A• i ♦ 70 r r ­�' T14 M _ 1` j ■ • , Legend Tax Parcels 3" Low Pressure Sanitary Sewer 12" Water Main V, 1 i z, s 7 • or fV � jp ` Z, L$VI 1 jI 1 s • 1 lh ` jo Aerial Photograph (Source: Bing Maps) •- .`� y �� 180 90 0 180 111 rl 10 Feet 1 °ath: L: \2294 \10 \mxd \SE All \mxd \Water and Sewer O tions.mxd CITY OF CORCORAN Downtown Water and Sewer Trunk Lines C Future onnection Wenck DEC 2011 Engineers - Scientists 1800 Pioneer Creek Center Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com 1- 800 - 472 -2232 Table 1. Downtown Sewer and Water Trunk Line Costs City of Corcoran Low Pressure Sewer From CR 116 to Downtown Item 0.2 $ 10,000 $ 2,000 Legal and Appraisal Estimate 1 $ 10,000 No. Description Unit Quantity Unit Cost Amount 1 3" or 4" Diameter Low Pressure Sewer Lineal Feet 4,900 $ 25 $ 123,000 2. Jacked 8" Steel Casing (CR 10) Lineal Feet 100 $ 150 $ 15,000 3. Valves and Connection Stub Each 35 $ 2,000 $ 70,000 4. Misc. Traffic control, Testing, restoration, etc. Lump Sum 1 $ 20,000 $ 20,000 5. County Road 10 Construction Complexity Lump Sum 1 $ 20,000 $ 20,000 6. Restoration Lump Sum 1 $ 10,000 $ 10,000 Total Construction: $ 258,000 Easement (20 ft side yard) Acre 0.2 $ 10,000 $ 2,000 Legal and Appraisal Estimate 1 $ 10,000 $ 10,000 Engineering Estimate 1 $ 30,000 $ 30,000 Utilities, Landowner Coordination, misc. Estimate 1 $ 15,000 $ 15,000 $ 75 Subtotal $ 315,000 Lineal Feet Contingency (10 %) $ 33,000 3. Total $ 348,000 Water Main from CR 116 to Downtown Item 0.2 $ 10,000 $ 2,000 Legal and Appraisal Estimate 1 $ 10,000 $ 10,000 No. Description Unit Quantity Unit Cost Amount 1 12 -inch Main Open Cut with restoration Lineal Feet 4,850 $ 75 $ 364,000 2. Jacked Steel Casing (CR 10) Lineal Feet 100 $ 300 $ 30,000 3. Valves and hydrants Estimate 10 $ 4,000 $ 40,000 4. Misc. Traffic control, Testing, restoration, etc. Lump Sum 1 $ 20,000 $ 20,000 5. County Road 10 Construction Complexity Lump Sum 1 $ 20,000 $ 20,000 6. Driveway and Street Crossings Estimate 20 $ 3,000 $ 60,000 7. Curb Stops Each 35 $ 1,500 $ 53,000 8. Restoration Lump Sum 1 $ 10,000 $ 10,000 Total Construction: $ 597,000 Easement (20 ft side yard) Acre 0.2 $ 10,000 $ 2,000 Legal and Appraisal Estimate 1 $ 10,000 $ 10,000 Engineering Estimate 1 $ 30,000 $ 30,000 Utilities, Landowner Coordination, misc. Estimate 1 $ 15,000 $ 15,000 Subtotal $ 654,000 Contingency (10 %) $ 60,000 Total $ 714,000 Total Sewer and Water Trunk Lines $ 1,062,000 Note: Easement cost could be shared if both sewer and water built. For Preliminary Discussion Purposes TABLE 2 City of Corcoran Funding Options for Sewer and Water Improvements Options 1 Base Project Plus Under CR116 Completed with No Assessments 2 Maximize Project Spending on Alternatives by Using All Available TIF 3 Base Project Plus Under CR116 Completed With Assessments 4 Base Project Plus Under CR116 Completed With Assessments and G.O. Bonds Decertification Date 12/31/2012 12/31/2013 12/31/2012 12/31/2013 Total Project Costs (including payment to Maple Grove) 2,210,000 3,140,964 2,210,000 3,272,000 Estimated Tax Increment Revenue Available Thru Remaining Life of District $3,473,396 $3,773,396 $3,473,396 $3,773,396 Less TIF Eligible Project Costs (not including payment to Maple Grove, which is not TIF eligible) ($1.910,000) $1,563,396 ($2,840.964) $932,432 ($1.910,000) $1,563,396 ($2,210.000) $1,563,396 Return of Excess Increment to the County for Redistribution City Funds Available from Redistribution of Excess Increment from County $503,006 $300,000 $503,006 $503,006 Collection of Special Assessments from Benefiting Properities to Pay for Project Costs (Bonded) $0 $0 $300,000 $300,000 Bond Proceeds for Project (Supported by General Levy) $0 $0 $0 $762,000 Use of City Funds for Payment to Maple Grove ($300,000) ($300,000) ($300,000) ($300,000) Use of City Funds for Start Up of Utility* ($100,000) $0 ($100,000) ($100,000) Use of City Funds from Bond Proceeds $0 U ($762,000) Net (One -Time) Unencumbered Funds Available for General City Purpose $103,006 ($0) $403,006 $403,006 Estimated Annual Taxes the City will Collect from Parcels Presently within TIF 1 After Decertification Year $96,522 $96,522 $96,522 $96,522 (This assumes the City certifies in the future a tax levy that maintains the some property tax rate as Pay 2011.) * Under Option 2, there is no allowance of funds for start -up for the utility. This will require other funds (yet to be identified) if this Option is selected. * Under Option 4, the City will need to levy for debt service in the estimated approximate amount of $50,000 annually for 20 years. This increase in levy would more than offset by the estimated $96,000 increase in tax base after the decertification of TIF 1. In addition, future utility revenues collected could be used to service this debt in lieu of tax levy. The information presented in this memorandum is intended solely for financial planning purposes. Northland Securities is not providing advice on the timing, terms, structure or similar matters related to a specific bond issue. Prepared by T. Omdal NORTI ILAN LI STRATEGIPS S Gtcivi Prol tic �• Groua Memo Jan 12 Council Meeting 0 1/5/2012 For Preliminary Discussion Purposes TABLE 2 City of Corcoran Funding Options for Sewer and Water Improvements Options 1 Base Project Plus Under CR116 Completed with No Assessments 2 Maximize Project Spending on Alternatives by Using All Available TIF 3 Base Project Plus Under CR116 Completed With Assessments 4 Base Project Plus Under CR116 Completed With Assessments and G.O. Bonds Decertification Date 12/31/2012 12/31/2013 12/31/2012 12/31/2013 Total Project Costs (including payment to Maple Grove) 2,210,000 3,140,964 2,210,000 3,272,000 Estimated Tax Increment Revenue Available Thru Remaining Life of District $3,473,396 $3,773,396 $3,473,396 $3,773,396 Less TIF Eligible Project Costs (not including payment to Maple Grove, which is not TIF eligible) ($1.910,000) $1,563,396 ($2,840.964) $932,432 ($1.910,000) $1,563,396 ($2,210.000) $1,563,396 Return of Excess Increment to the County for Redistribution City Funds Available from Redistribution of Excess Increment from County $503,006 $300,000 $503,006 $503,006 Collection of Special Assessments from Benefiting Properities to Pay for Project Costs (Bonded) $0 $0 $300,000 $300,000 Bond Proceeds for Project (Supported by General Levy) $0 $0 $0 $762,000 Use of City Funds for Payment to Maple Grove ($300,000) ($300,000) ($300,000) ($300,000) Use of City Funds for Start Up of Utility* ($100,000) $0 ($100,000) ($100,000) Use of City Funds from Bond Proceeds $0 U ($762,000) Net (One -Time) Unencumbered Funds Available for General City Purpose $103,006 ($0) $403,006 $403,006 Estimated Annual Taxes the City will Collect from Parcels Presently within TIF 1 After Decertification Year $96,522 $96,522 $96,522 $96,522 (This assumes the City certifies in the future a tax levy that maintains the some property tax rate as Pay 2011.) * Under Option 2, there is no allowance of funds for start -up for the utility. This will require other funds (yet to be identified) if this Option is selected. * Under Option 4, the City will need to levy for debt service in the estimated approximate amount of $50,000 annually for 20 years. This increase in levy would more than offset by the estimated $96,000 increase in tax base after the decertification of TIF 1. In addition, future utility revenues collected could be used to service this debt in lieu of tax levy. The information presented in this memorandum is intended solely for financial planning purposes. Northland Securities is not providing advice on the timing, terms, structure or similar matters related to a specific bond issue. Prepared by T. Omdal NORTI ILAN LI STRATEGIPS S Gtcivi Prol tic �• Groua Memo Jan 12 Council Meeting 0 1/5/2012 2�l2 1122102/ CO an no la ------ __ - - -- 20000 2L�20101 2004!5 37 2 -0!!3 2 ■2§9 20!23 2CIO37 20201 M | 1 20045 2.!75 2�l2s AUGf■ «¥■ 20115 22 52 20!30 2, 3 Would favor sewer & water service at this time Not interested in sewer & water ser i7 at mis time 20070 ST¥ AW H r 199 0 V 7455 020 52 201341 e W4 e � � ¥ B Favorable to TIF Subsidized City Sewer /Water Services 7a. Address Business Name 20055 75th Ave N Handy Floral no 20015 75th Ave N Ballistic Products yes 19945 75th Ave N Pricision Steel Rule yes 19925 75th Ave N Westside Tire yes 19450 75th Ave N 19905 75th Ave N Corcoran Bottle Shop yes 19910 75th Ave N vacant yes 20010 75th Ave N Sunram Construction yes 20050 75th Ave N Sattelite Shelters no 20150 75th Ave N New Century Systems AB Hardscape Groundwrx Enterprises yes 20160 75th Ave N vacant yes 7525 Commerce St Prism Painting (renter) no for sale 7545 Commerce St Hicks Concrete yes 20115 Auger Ave Gazelle Mktg. yes holding tanks 20125 Auger Ave Pro Drywall yes 20110 Auger Ave direcTEX, Global Knits yes 20120 Auger Ave 7575 Commerce St Stitch It yes 7591 Commerce St Pro Tech Auto Repair yes 7631 Commerce St Emery Nelson, Inc US Auto Fleet MDR Construction Rock Ridge Enterprises Strand Industrial Machinery yes 20045 Co Rd 10 vacant not contacted 20037 Co Rd 10 Stanchion Bar not contacted 19925 Co Rd 10 A -1 Power yes 7630 Commerce St 7610 Commerce St Acoustical Innovations no for sale, no reply 7604 Commerce St Commercial Door Systems yes 7670 Commerce St 7590 Commerce St Phil's Quality Auto yes 7550 Commerce St H2K yes holding tanks 7555 Co Rd 116 Lawn King yes 7559 Co Rd 116 Pet Care Center Country Pizza Hamel Bank yes 7625 Co Rd 116 Corcoran Crossroads yes 19905 Co Rd 10 RJ's Napa checking City of Corcoran City Council Meeting Minutes December 19, 2011 9a. The Corcoran City Council met on December 19, 2011, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Director of Public Safety Gormley and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order /Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Gmach to approve the agenda as presented with the addition of 10b. Recycling and 11e. Employee Handbook Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 4. Open Forum 4ML Loren Kohnen -22755 Winchester Tr Wished the council and staff Merry Christmas and Happy New Year. Ken Kluck -21800 Co Rd 50, Read in the Crow River News that Corcoran Police was patrolling at 6t" and Dowling in Minneapolis. "What is our police department doing down in Minneapolis ". If we have that extra time the police force should be downsized to accommodate the needs in Corcoran. Wished council Merry Christmas and Happy New Year. 5. Presentations -None 6. Planning Business a. Approval of Preliminary and Final Plat (City File 11 -008) MOTION: made by Gmach, seconded by Asleson to approve Resolution 2011 -58 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2011- 59 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Subdivision Ordinance Update MOTION: made by Cossette, seconded by Gmach to approve Ordinance 2011- 262 as presented. Discussion MOTION TO AMEND: made by Cossette, seconded by Milbrandt to amend language in 940.030 as discussed. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION TO AMEND: made by Cossette, seconded by Asleson to amend with language change from "minimum" to "standard" Section 940 D2 page 52. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. City of Corcoran City Council Meeting Minutes December 19, 2011 9a. (Motion carried 5:0). Original Motion to approve Ordinance 2011 -262 as amended Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Asleson to approve Resolution 2011- 48 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Gmach to approve Ordinance 2011- 263 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Park Dedication Ordinance update MOTION: made by Gmach, seconded by Asleson to approve Ordinance 2011- 264 as presented. Discussion MOTION TO AMEND: made by Milbrandt, seconded by Gmach to amend Ordinance 2011 -264 Subd.6 to strike "minimum" from the title and first sentence Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Original Motion to approve Ordinance 2011 -264 as amended Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Milbrandt, seconded by Asleson to approve Resolution 2011- 56 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Milbrandt to approve Ordinance 2011- 265 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). d. Ordinance Allowing Assessment For Unpaid Land Use MOTION: made by Cossette, seconded by Gmach to approve Ordinance 2011- 266 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Gmach to approve Resolution 2011- 60 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). e. Illicit Discharge Ordinance MOTION: made by Gmach, seconded by Cossette to approve Ordinance 2011- 267 with the addition of Hazardous Materials language in section 50.06a. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes December 19, 2011 9a. MOTION: made by Gmach, seconded by Asleson to approve Resolution 2011 -61 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 7. Engineering a. Council acknowledged receipt of a memo from Northland Securities related to the Sewer and Water Project. Tammy Omdal was present to discuss the financial proposals with the council MOTION: made by Gmach, seconded by Milbrandt to approve 2012 Financial Planning Agreement as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Gmach, seconded by Cossette to approve the addition to the base project to include the option extending under Co Rd 116 at the intersection of Co Rd 116 and Co Rd 10. Discussion: Council directed Engineer Torve to investigate the costs associated with sewer and water pipe in the commercial district. MOTION: made by Asleson, seconded by Cossette to table the motion to approve the addition to the base project to include the option extending under Co Rd 116 at the intersection of Co Rd 116 and Co Rd 10. Further consideration on January 12, 2012 Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 8. Public Hearing -None r 9. Consent Agenda a. Draft Minutes of December 8, 2011 Council Meeting MOTION: made by Gmach, seconded by Asleson to approve December 8, 2011 Council Meeting minutes as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 10. Staff Reports /Memos a. Council acknowledged receipt of Planning and Project Updates report. b. Randy's Sanitation advised council Recycling will be picked up alternate weeks based on dividing the city North and South at Co Rd 10. 11. Unfinished Business a. Council acknowledged receipt 2011 Performance Report. b. Council acknowledged receipt 2011 Cash Flow Report. c. Approval of 2012 City Budgets and Final Property Tax Levy MOTION: made by Gmach, seconded by Cossette to approve Final Property Tax Levy increase of $48,664. Resolution 2011 -64. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). City of Corcoran City Council Meeting Minutes December 19, 2011 9a. d. Resolution 2011 -62 Approving 2012 Employee Wage and Benefit Package, and Personnel Changes MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2011- 62 with the removal of the two items related to Public Safety Department Lieutenant position. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2011- 63 related to Public Safety Department Lieutenant position. Voting Aye: Guenthner, Asleson, Gmach, and Milbrandt. Voting Nay: Cossette (Motion carried 4:1). e. Councilor Gmach provided all council members with a draft Employee Handbook. Council members and department heads to review and revisit at a meeting early in 2012. f. Resolution 2011 -40 GASB 54 Fund Commitment - Financial Policy MOTION: made by Milbrandt, seconded by Cossette to approve Resolution 2011- 40 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 12. New Business a. Administrator Donahue and Chad Robran 19805 Olde Sturbridge Rd presented a report for consideration of a Charitable Gambling Ordinance Amendment. Staff and Mr. Robran to continue research on the scope of the ordinance and bring back to the council at a later date. b. Authorization to Purchase Permit Works Software MOTION: made by Asleson, seconded by Milbrandt to approve purchase of Permit Works Software as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). c. Amendment to the City Code for Electrical Inspections MOTION: made by Cossette, seconded by Milbrandt to approve an amendment to Chapter 40 of city code to reflect requested changes related to electrical inspections. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Gmach to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). b. Building Inspections Claims -None City of Corcoran City Council Meeting Minutes December 19, 2011 9a. c. All Other Claims As Presented MOTION: made by Gmach, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, (Motion carried 5:0). 14. Unscheduled Items -None Cossette, Gmach, and Milbrandt. Mayor Guenthner recessed the general meeting at 10:19 pm to convene a closed meeting. Mayor Guenthner reconvened the general meeting at 10:31 15. Closed Meeting — Review Offers for Sewer and Water Easements MOTION: made by Asleson, seconded by Cossette to authorize the city attorney to extend easement acquisitions offers to the following properties: Corcoran Land LLC 24- 119 -23 -34 -0002 �N Francis M Geurs Family Ltd Ptnshp 25- 119 -23 -11 -0001 Clarence J Schommer et al 25- 119 -23 -14 -0001 S & S Chastek 25- 119 -23 -12 -0002 Gergory R Ebert 25- 119 -23 -22 -0001 Gregory R Ebert 25- 119 -23 -21 -0011 Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). 16. Review of Upcoming Council Meetings a. Closed meeting related to a Public Works facility b. Annual appointments MOTION: made by Gmach, seconded by Milbrandt to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Meeting adjourned at 10:35 pm Jeanie Heinecke, City Clerk City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2012 -268 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2011 -267 January 12, 2012 AN ORDINANCE AMENDING THE TEXT OF TITLE 5 (PUBLIC WORKS) OF THE CORCORAN CITY CODE Title 5 of the Corcoran City Code is hereby amended to add the following chapter: Chapter 50: Stormwater Illicit Discharge and Illicit Connections to the Storm Sewer System A printed copy of the entire amended Title 5, Chapter 50 is available for inspection by any person at City Hall during the City Clerk's regular office hours. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Ordinance is hereby declared adopted on this 12th day of January 2012. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal STAFF REPORT / POLICE DEPARTMENT Agenda Item 10a. Council Meeting: Prepared By: January 14, 2012 Chief Sean Gormley Topic: Action Required: Joint Powers Agreement - BCA Approve Resolution Background- The City Attorney has requested using a new service provided by the Minnesota Bureau of Criminal Apprehension to assist in streamlining the process of filing criminal complaints. Discussion- The City of Corcoran has a Joint Powers Agreement (JPA) with the MN BCA. This is an amended to the current JPA which will allow the City Attorney to access these same resources and an amendment to Court Data Services Subscriber Amendment on behalf of the Courts. Financial Impact- O Attachments — Letter from Bureau of Criminal Apprehension dated December 13, 2011. Recommendation- Approval of Resolution 2012 -02 OF PU Q Bureau of Criminal Apprehension iz 1430 Maryland Avenue East • Saint Paul, Minnesota 55106 Phone: 651.793.7000 • Fax: 651.793.7001 • TTY: 651.282.6555 www.dps.state,rnn.us F MINNEyO December 13, 2011 Dan Donahue City of Corcoran Alcohol 8200 County Road 116 and Gambling Corcoran, MN 55340 Enforcement Bureau of Dear Mr. Donahue: Criminal Apprehension Driver Your Prosecuting Attorney has recently requested a now service (eCharging) which is court and Vehicle issued; this request will. require our. new BCA Master Joint Powers Agreement (JPA) along Services with a Court Data Services Subscriber Amendment (Amendment) to that JPA. Emergency The BCA was granted authorization to sign this Amendment on behalf of the Courts. Communication Enclosed you will find six copies of the JPA along with six copies of the Amendment. They Networks have been sent together so these can be taken to, and be approved by, the City Council Homeland together. Security and Emergency By law (Minn. Stat. §471.59, Subd. 1), the JPA and the Amendment must be approved by Management your city council. A sample resolution for your use is also enclosed. If you would prefer an Minnesota electronic version please visit littps://dl)s.iiiii.gov/divisioiis/bca/bca- State Patrol divisioiis/iiiiijis/Pat ,)-es/catalog-sci-vices.aspx. Office of Communications Here's what we need from you: Office of Justice Programs ❑ A copy of the city council's resolution approving the JPA and Amendment or a copy of the meeting minutes showing the approval. Unapproved meeting minutes are Office of Traffic Safety acceptable. State ❑ For statutory cities, the mayor and city clerk must sign the enclosed agreements Fire Marshal (Minn. Stat. §412.201), ❑ For home rule charter cities, the council may delegate signing to a city employee (Minn. Stat. Ch. 410). ❑ For home rule charter cities, a copy of the document delegating signing authority. ❑ All six copies of both the JPA and Amendment with appropriate signatures. AICA If you have any questions please contact me at 651-793-2734 or Julie.johansen.2cstate.mn.us. Sincerely, Julie Johansen Contracts and Grants Specialist Enclosures EQUAL OPPORTUNITY EMPLOYER STAFF REPORT / POLICE DEPARTMENT Agenda Item 10b. Council Meeting: Prepared By: January 12, 2012 Chief Sean Gormley Topic: Action Required: City Hall Storm Shelter Review, Discuss and Provide Direction Background- At the July 28`h 2011, City Council meeting, Public Safety presented information on the current City Hall / Civic Center / Public Safety — Strom Shelter. City Council requested staff to follow -up on questions derived from the discussion. Discussion- Question 1 — Would Hunerberg Construction lower their project price? No, they had already discounted the project to assist in making this correction. Question 2 — Would Hunerberg Construction rebid the project using the Federal Government Standards using metal plates or solid core concrete provided to the City Council as alternative designs? Hunerberg did a quick review and advised that there would be increased cost based on these technical specifications. Hunerberg Construction is willing to complete this project as a "Winter" project between mid January and end of February. After that time frame, they are committed to larger projects. Financial Impact- There was an increase in some line items from sub contractors; however, Hunerberg Construction would absorb this slight increase. Thus the project cost remains at $18,920. This project would then match the other three walls of the storm shelter. Staff Report / Police Department — Page 2 Attachments — July 28, 2011 - Agenda Item 9c. Demo sketch.pdf New wall.door.pdf Wall type F.pdf Precast anchor detail.pdf Corcoran City Hall Storm Shelter.doc Recommendation- City Council to review the merits of this project — if improvement is desired, to award Hunerberg Construction project as a CIP Expenditure. STAFF REPORT / POLICE DEPARTMENT Agenda Item 9c. Council Meeting: Prepared By: July 28, 2011 Corporal John Hamilton Topic: Action Required: City Hall Storm Shelter Approve Project — CIP Funds Background- In 2005, the police department building expansion project was completed. One of the project goals was to create a "storm shelter" for building occupants during severe — tornadic weather. The new addition included a designated room, which is occupied by North Memorial Medical Center Paramedic staff. This room includes the north, east and south walls which are concrete block tied to pre -cast cement ceiling. The west wall is the inner hallway and is sheetrock over metal studs. The west exterior wall is also concrete block and includes the booking room. Last fall it came to the department's attention that what was once thought of as our "storm shelter" was missing a vital part. The west interior hallway wall provides little protection should a tornado or other extremely high winds hit the building. In the event of a tornado, we could expect much of the brick fascia, glass and other construction debris to penetrate the sheetrock inner hallway wall. Thus providing little to no protection for those inside the designated storm shelter room. The addition was built by Hunerberg Construction. Hunerberg did not design or provided engineering comments during construction. The City was very pleased with their quality of workmanship. Discussion- I do not have the support facts to understand how or why this west wall was over looked. However, now that it has been identified, it is time to find a corrective solution. invited Hunerberg Construction staff back to assess and review the proposed project. Hunerberg Construction (Maple Grove, MN) built the addition in 2005, the City was pleased with their workmanship, their company has a very strong reputation in the construction industry and with their deep knowledge of our building, I was comfortable obtaining no additional construction bids. Staff Report / Police Department — Page 2 Financial Impact- 2010 -2011 Capital Improvement Plan funds have been re- prioritized to fund this project. The construction bid is $18,920 and plus the cost for City Engineer to review Scope of Project. Attachments — Scope of Work & Building Safety Plan Location Diagram Recommendation- Recommendation to approve project based on City Engineer's review and approval. 4eNhh�_ Hunerber 9 November 30, 2011 John Hamilton Corcoran Police Department 8200 County Road 116 Corcoran, MN 55340 Re: Storm Shelter Corcoran City Hall We hereby propose to furnish labor and materials as specified herein for the project based on the attached sketches for the cost of Eighteen Thousand Nine Hundred Twenty Dollars ($18,920.00). Our intent is to replace the existing drywall front wall of the lounge and replace it with concrete masonry units. Three sides of the lounge are already CMU wall with precast ceiling; we intend make the front wall CMU with a new metal door that only has a wire glass vision kit instead of a large sidelight glass to create a stronger storm shelter. Scope of work to include: -Demo existing lounge wall, electric heater, carpet, ceiling, tack boards, door, sidelight frame, and concrete floor T wide - Remove 6 -7" of dirt to make room for a thick footing -New footing and CMU wall per my new wall type F attached - Includes tie into existing precast ceiling per attached detail -New HM door and HM Frame to fit the new CMU wall type, re -use hardware - Includes wire glass vision kit in new HM door -Fur, insulate and rock both sides of new wall per wall type F attached, ready for paint -Fire caulk penetrations as needed -Patch hallway tile and base to match on corridor side -New Cambridge EZ pass carpet and base inside the lounge -Patch ACT ceiling on both sides of new wall 1110286 th Ave N Maple Grove, MN 55369 tel 763.463.5040 fax 763.463.5046 web Hunerberg.com -Paint corridor wall corner to corner, paint HM door and frame, paint new wall inside lounge, patch wall -cover only at corners - Remove and replace one fire /smoke damper and one return air duct - Electrical to demo and replace switches, outlets, data openings, fire alarm, electric heater -Re- install tack boards Total Base Bid $18,920 Qualifications: 1) Overtime work schedules are not included. 2) Includes building permit; does not include City requirements not shown on plan. 3) No architect fees are included in this quote. 4) Excludes all low voltage (demo or new), fire alarm, security, etc. 5) We assume tenants are responsible for moving all their own furniture /equipment. 6) No SAC /WAC fees included. 7) No building or tenant signage included. 8) Using all building standard finishes and fixtures. 9) We assume a (4) week construction schedule to complete. 10) We assume January or February start date. Thank you for the opportunity to submit this cost proposal. Your signature on the attached Notice To Mechanic's Lien Law indicates your approval of the above costs and scope of work. Please call me with any questions you might have @ 763 - 463 -5040. Submitted by: Amy Gabbard, Senior Project Manager 1110286 th Ave N Maple Grove, MN 55369 tel 763.463.5040 fax 763.463.5046 web Hunerberg.com NOTICE TO MECHANIC'S LIEN LAW Persons of companies furnishing labor or materials for the improvement of real property may enforce a lien upon the improved land if they are not paid for their contributions, even if such parties have no direct contractual relationship to the owner: Minnesota law permits the owner to withhold from their contract so much of the contract price as may be necessary to meet the demands of all other lien claimants, paid directly such liens and deduct the cost thereof from the contract price, or withhold amounts from their contractor until the expiration of 120 days from the completion of such improvement unless the contractor furnishes the owner waivers of claim for mechanics lien signed by persons who furnish any labor or material for the improvement and who provided the owner with timely notice. THIS IS NOT A LIEN: we are required to give you this notice by Minnesota Law so that we may file a lien if we are not paid. Date: Signature: WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the lump sum of: Eighteen Thousand Nine Hundred Twenty Dollars and 00 /100ths ($18,920.00). Payment to be made as follows: 25% down payment and monthly progress payments with balance due within 30 days of completion. There will be a 1.5% per month charge for any late payments. All material is guaranteed to as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed in written orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner will cant' fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. ACCEPTANCE OF PROPOSAL: The above prices, scope of work and conditions are satisfactory and are hereby accepted. Hunerberg Construction Company is authorized to do the work as specified above. Payment of the proposed costs will be made as outlined above. Contractor's Signature: Amy Gabbard, Hunerberg Construction Note: This proposal may be withdrawn by us if not accepted within 30 days. 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The CITY and MONGOMERY FARMS, agree as follows: 1. The CITY agrees to make available to MONGOMERY FARMS, the use of the above - described land to plant and harvest a crop of corn, soybeans, or other crops, which the CITY and MONTGOMERY FARMS, agree to. 2. MONTGOMERY FARMS will be responsible for the control of weeds on the tillable land on the above - described property. 3. The CITY agrees not to damage the crop. If the CITY does any damage to the crop, reimbursement will be at a rate of $250 /acre. 4. The CITY agrees to allow MONTGOMERY FARMS, to use any herbicide but atrezene. 5. The CITY agrees to allow MONTGOMERY FARMS, the use of the land for a charge of $186.00.00 /acre or $3,720.00 for the year 2010 (tillable acreage being 20 acres). 6. For 2010, payment due the CITY from MONTGOMERY FARMS is: Dated: North Parcel consisting of 20 acres a. I/ of the agreed upon amount from 5 above is due upon sign of this agreement. b. The second half is due when MONTGOMERY FARMS harvests the crop and plows the field, or on November 15, 2010, whichever comes first. 7. This rental agreement will terminate when MONTGOMERY FARMS, satisfies the requirements of 6 above. CITY OF CORCORAN By: Daniel J. Donahue, Corcoran City Administrator Dated: By: MONTGOMERY FARMS, Renter South Parcel consisting of 22 Acres CITY OF CORCORAN, MN CROP RENTAL AGREEMENT 2010 CROP YEAR This Agreement is entered into this 25th day of March 2010, between the City of Corcoran (hereinafter CITY) and MONTGOMERY FARMS, 4295 Shorewood Trail, Medina, MN 55340, 763 - 497 -1127, 612 - 280 -5968; and represented by Clay Montgomery for the purpose of outlining the terms by which MONTGOMERY FARMS, may plant, maintain and harvest a crop on the City owned land legally described as: The Northwest 1/4 of the Southwest 1/4 and that part of the Southwest 1/4 of the Northwest 1/4 lying South of the North 152 feet thereof, also that part of the North 152 feet of the Southwest 1/4 of the Northwest 1/4 lying East of the West 161 feet thereof, except road, Section 24, Township 119, Range 23, Hennepin County Minnesota, lying South of the City Hall /Civic Center site, and not including existing tree nursery and turf on the property, approximately 22 acres. The CITY and MONTGOMERY FARMS agree as follows: 1. The CITY agrees to make available to MONTGOMERY FARMS, the use of the above - described land to plant and harvest a crop of corn, soybeans, or other crops, which the CITY and MONTGOMERY FARMS, agree to. 2. MONTGOMERY FARMS, will be responsible for the control of weeds on the tillable land on the above - described property. 3. The CITY agrees not to damage the crop. If the CITY does any damage to the crop, reimbursement will be at a rate of $500 /acre. 4. The CITY agrees to allow MONTGOMERY FARMS, to use any herbicide but atrezene. Dated: South Parcel consisting of 22 Acres 5. The CITY agrees to allow MONTGOMERY FARMS, the use of the land for a charge of $186.00.00 /acre or $4,092.00 for the year 2010 (tillable acreage being 22 acres). 6. For 2010, payment due the CITY from MONTGOMERY FARMS is: a. '/Z of the agreed upon amount from 5 above is due upon sign of this agreement. b. The second half is due when MONTGOMERY FARMS harvests the crop and plows the field, or on November 15, 2010, whichever comes first. 7. This rental agreement will terminate when MONTOGERY FARMS satisfies the requirements of 6 above. CITY OF CORCORAN By: Daniel J. Donahue, City Administrator Dated: By: MONTGOMERY FARMS CITY OF CORCORAN lod. FUND CLASSIFICATION/REVENUE SOURCES 8/23/2011 Objective: To analyze fund classifications and purpose to ensure accordance with GASB 54. Pre -GASB 54 1 Committed/ Fund GASB 54 Fund# Fund Name Fund Type Major Revenue Source(s) Assigned/Restricted Purpose Fund Type Restricting Authority/Additional Comments 100 General General Property Tax Assigned general operations General 201 Reserves Donation Special Revenue Contribution/Donation Committed Support reserve program Special Revenue 202 Police Donation Special Revenue Contribution/Donation Committed Support public safety Special Revenue 204 Firearms Safety Special Revenue Registration Fce/Contribution/Donatiou Committed Firearms safety education Special Revenue 205 DWI Forfeiture Special Revenue Vehicle Sales Restricted Support impared driving enforcement Special Revenue 206 Drug Forefeiture Special Revenue Asset Sales Restricted Support drug enforcement policy Special Revenue 207 Truck Safety Special Revenue Donation Committed Support track safety education Special Revenue 305 Asphalt Maintenance Capital Project Existing Fund Balance Assigned asphalt maintenance Capital Project 308 Police Capital Capital Project General/Bonding Assigned Police Department Records Management System Capital Project 309 D /S- Equipment Certificates Debt Service Bonding Restricted Debt Service Debt Service 310 Cc Rd 19 Improvement Capital Project State Aid Assigned Cc Rd 19 improvement project Capital Project 401 Tax Increment Financing Capital Project Tax Increment Restricted economic development/redevelopment Capital Pr ject 402 Infrastructure Planning Capital Pe ject TED - current deficit Assigned infrastarucmre planning costs Capital Project 407 D /S- Facility Expansion Debt Service Bonding Restricted Debt Service Debt Service 410 PW Capital Fund Capital Project Bonding Assigned public works capital Capital Project Consider closing to general fund befor year end 415 Park Capital Food Capital Project Park Dedication Fees Restricted Park improvement Capital Project 416 Capital Equipment Certificates Capital Project Banding Assigned Capital purchases Capital Project 417 Shannon Lane Capital Project General /Special Assessment Assigned Road maintenance Capital Project 500 Exer— Holding Fiduciary Land Project Applicants N/A Land projects Fiduciary 501 Civic Organizations Fiduciary No Activity N/A Lions and Jaycees Fiduciary 502 Safe & Sober Special Revenue Grant N/A Grant pass through joint venture Special Revenue 999 Investment Control Interest Earned N/A Interest earned holding General City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -01 Motion By: Seconded By: RESOLUTION RELATING TO THE ORGANIZATION AND ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2012 January 12, 2011 12a. WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments to various commissions within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2012. 1. Official Newspaper Crow River News, (aka Sun Newspapers) 33 2nd Street N.E., PO Box 280, Osseo, MN 55369 2. Acting Mayor The Acting Mayor shall be — TO BE DETERMINED BY COUNCIL 3. Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4. Building Inspector — Metro West - 689 N. Medina St, Loretto MN 55357 5. Engineer Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 6. Attorney — Civil and Criminal Jeff Carson - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430 -2190 7. Attorney — Human Resources Ratwik, Roszak & Maloney, P.A. — 730 Second Avenue S, Minneapolis MN 55402 8. Auditor ABDO, ABDO, EICK & MEYERS, LLP, 7241 Ohms Lane, Suite 200, Minneapolis, MN 55439 9. Assistant Weed Inspector City Administrator and the Public Works Department 10. Insurance Agent Anderson Insurance Agency, 312 Central Avenue S.E., #488, Minneapolis, MN 55414 -1064 11. Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -01 12. Official Depositories Farmers State Bank of Hamel BankWest 21St Century Bank (Formerly State Bank of Loretto) Northland Securities Smith Barney Citigroup Piper Jaffray FTN Financial 13. Official Si2natory The following individuals are hereby authorized as official signatories for the City: a. Mayor /Ken Guenthner b. Acting Mayor /XXXX c. City Administrator /Daniel Donahue January 12, 2011 12a. 14. Authorized for funds transfer and inquire at Farmers State Bank of Hamel The following individuals are hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator /Daniel Donahue b. City Clerk/Bookkeeper Jeanie Heinecke ATTEST: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared passed on this 12th day of January 2012 Jeanie Heinecke, City Clerk Page 2 of 2 Kenneth Guenthner, Mayor City Seal www.MinnLocal.com IncOming it a : —�--� MEDIA December 2011 City of Corcoran City Council 8200 County Road 116 Corcoran, MN 55340 Dear City Council members: The North Crow River News would like to be considered for designation as your legal newspaper for the upcoming year. As in past years, we will continue to publish your notices in the South Crow River News at no additional charge. The rate structure for legals effective January 1st will be: 1 column width: $10.99 per inch for first insertion / $5.98 per inch for subsequent insertions Columns: 9.25 picas (1.5 ") wide / 9 lines per inch This rate includes the 15% discount on camera -ready and e- mailed text files. All published legal notices are posted on our website (www.pressnews.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broaden the readership of your legal notices. A notarized affidavit on each of your publications will be provided with no additional charge. The North Crow River News and South Crow River News are published every Thursday. The deadline for notices is 12 noon the Friday prior to publication. E- mailing the legal notices is an efficient and accurate way of getting the notices to us. The e -mail address for the legals department is sunpressleg.als @acnpapers.com. If you require more information to make your decision, please contact me or Lisa Smith, our Legals Representative, at 952 -392 -6829. Thank you for considering the North & South Crow River News as your official newspapers. We appreciate the opportunity to serve your needs. Sincerely, Jeff Coolman Vice President and Group Publisher 10917 VALLEY VIEW ROAD • EDEN PRAIRIE, MN 55344 • 952.392.6600 CA -RSON, GLELI.AND Sc SGHYEDEP ATTOIZNIF YS .A..T T.AN' PROFESSIONAL LIMITED LIABILITY PARTNERSHIP JErrREY A. CARSON 6300 SHINGLE CREEK PARKWAY, SUITE 30S TELEPHONE WILLIAM G. CLELLAND {783) 561 -2800 ELLEN M. SCHREDER MINNLAPOLIS, MINNESOTA 55430 -2[90 FAX DAVID K. ROSS 7 ^7 /� (763) 861 -1943 DAWN E. SPELTZ December 2 /, 201 1 JOHN J. THAMES Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55430 Re: 2012 Attorney's Fees Dear Dan: The 2012 fees that we will charge are as follows: Civil: $140 per hour Criminal: $95 per hour The civil fee has been $137.50 for two years and the criminal fee remains the same as it has been for that same two year period. Even with the slight increase in civil fees, I do not see an impact on the budget to the City. Depending; on. how the sewer and water project proceeds, there could be additional fees, but I view this as a special project and this would most likely be charged out of TIF funds. Thank you. Very truly yours, CARSON, CLELLAND & SCHREDER Jeffre y A. Carson. .. JAC: jmw., Wend< January 5, 2012 Mayor Ken Guenthner and Council Members City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Letter of Engagement for City Engineering Services Dear Mayor and Council: Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com On behalf of Wenck Associates, we sincerely appreciate the opportunity to provide City Engineering services. We look forward to 2012 and furthering the sewer and water infrastructure projects, the public works improvements, and developing a street capital improvement program to name a few efforts. We are happy to provide day -to -day services and have attempted to be responsive to every request and need. Any performance feedback would be welcomed and appreciated. Hourly Our day- day -to -day work is billed on an hourly basis. We fully understand the constraints of the general budget and will continue to provide Dan quarterly reports on past and projected work including anticipated impacts to the general budget. A summary is also provided each month to facilitate tracking. Our past rates have not changed since 2009. Rates were held consistent with commitments made in our original proposal. We are proposing the following increases for 2012 for the primary individuals providing service: Principal /City Engineer, Vince Vander Top and Kent Torve Previous $114 /hr; Proposed $119/hr Sr. Inspector /Field Engineer, Rowdy Schmidt Previous $87; Proposed $92/hr Other staff would be billed in accordance to our standard schedule as listed below: Personnel Hourly Rate ($) Registered Engineer /Project Manager $90.00 — 150.00 Senior Engineer Specialist /Scientist $119.00 — 175.00 Senior Technician/Surveyor $75.00 — 120.00 Senior Designer /CADD Technician $80.00 — 120.00 Inspector — Technician $60.00 — 100.00 Clerical $60.00 — 70.00 c: \documents and settings \vanvt0348 \desktop \wenck letter of engagement.doc Independent Contractor In rendering services to the City of Corcoran, Wenck shall be an Independent Contractor and no employer /employee relationship shall arise out of or result from rendering such services. However, during projects and day -to -day City Engineer tasks we understand that we are acting as the City's agent in implementing projects and interacting with residents and agencies. We also understand that our relationship with the City can be terminated by either parry by giving 30 days notice. We look forward to discussing this letter of engagement and a productive 2012 year. WENCK ASSOCIATES, INC. Vincent T. Vander Top, P.E. Principal ,7e &F,. Kenton Torve, P.E., LEED A.P Principal ABDO SICK & �►I re.-I MEUf6 LLP Certified Public Accountants & Consultants 5201 Eden Avenue Suite 250 Edina, MN 55436 Management, Honorable Mayor, and City Council City of Corcoran Corcoran, Minnesota November 15, 2011 We are pleased to confirm our understanding of the services we are to provide the City of Corcoran (the City) for the year ended December 31, 2011. We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2011. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD &A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Schedule of funding progress for other post employment benefits We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1) Combining and Individual Fund Financial Statements and Schedules The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditor's report will not provide an opinion or any assurance. 1) Summary Financial Report — Revenues and Expenditures for General Operations — Governmental Funds 2011 GAAS Audit Engagement Letter City of Corcoran November 15, 2011 Page 2 Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. We will also enter the current year capital asset transactions into our software based on information you provide. You are also responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, or experience to oversee our assistance with the preparation of your financial statements and related notes and any other nonattest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position and where applicable, cash flows, in conformity with U.S. generally accepted accounting principles. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. 2011 GAAS Audit Engagement Letter City of Corcoran November 15, 2011 Page 3 Audit Procedures — General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures — Internal Control Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures — Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. 2011 GAAS Audit Engagement Letter City of Corcoran November 15, 2011 Page 4 Andrew K. Berg CPA is the engagement partner and is responsible for supervising the engagement and signing the report. We expect to begin our audit on approximately January 1, 2012 and to issue our reports no later than June 30, 2012. Our fee for these services will be as follows: Audit 2011 TIF Reporting Forms 2011 Office of the State Auditor's Reporting Form 16,675 595 575 The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Amounts not paid within 30 days from the invoice date will be subject to a late payment charge of 1 percent per month (12 percent per year). If for any reason the account is turned over to an attorney for collections, additional fees will be added to cover collections cost. In accordance with our Firm policies, work may be suspended if your account becomes 60 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed your return. You will be obligated to compensate us for all time expended and to reimburse us for all out -of- pocket expenditures through the date of termination. Except in the event of your failure to make a payment when due, in the event of a dispute related in any way to our services, our Firm and you agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorneys' fees and mediation cost. Participation in such mediation shall be a condition to either of us initiating litigation. In order to allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except our final settlement positions at mediation shall be admissible in litigation solely to determine the prevailing party's identity for purposes of the award of attorneys' fees. In the event you fail to make a payment for services or to reimburse for costs advanced by the Firm on your behalf, the Firm reserves the right to take all legally permissible action, including commencement of litigation in lieu of mediation, and shall have the right to collect its costs, including reasonable attorney's fees, incurred in any such collection or litigation activities. We have the right to withdraw from this engagement, in our discretion, if you do not provide us with any information we request in a timely manner, refuse to cooperate with our reasonable requests or misrepresent any facts. Our withdrawal will release us from any obligation to complete your return and will constitute completion of our engagement. You agree to compensate us for our time and out - of- pocket expenses through the date of withdrawal. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, ABDO, EICK & MEYERS, LLP Certified Public Accountants & Consultants Andrew K. Berg CPA Governmental Services Partner RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. Signature: Title: 2011 GAAS Audit Engagement Letter KDV December 21, 2011 Mayor and City Council City of Corcoran 8200 County Road 116 Corcoran, MN 55340 The City of Corcoran has previously contracted for various hours of accounting and consulting services with KDV. The purpose of this letter is to revise the engagement for ongoing services. We are proposing one or more of (but not limited to) the following consulting services: A. Assistance with preparation of 2011 audit work papers for the City's independent auditors — as requested B. Training on preparation of specific 2011 audit work papers -- as requested C. Ongoing 2011 -2012 accounting, finance, training, and consulting services — as requested If for any reason we are unable to complete these services, we will discuss such reasons with you. You agree to indemnify and hold harmless Kern, DeWenter, Viere, Ltd., its successors and affiliates, from any losses, claims, damages or liabilities relating to Kern, DeWenter, Viere, Ltd's services under this agreement attributable to false or incomplete representations made by you, except to the extent such losses, claims, damages or liabilities are determined to have resulted from the intentional or deliberate misconduct of Kern, DeWenter, Viere, Ltd. personnel. The City of Corcoran agrees to perform the following functions in connection with this engagement: • Make all management decisions and perform all management functions • Designate a competent individual to oversee the services • Evaluate the adequacy and results of the services performed • Accept responsibility for the results of the services • Establish and maintain internal controls, including monitoring ongoing activities Expert advice. When you need U.' Tw][11 Cities I 5t. Cloud 38DO hmedcau Boulevard ";IS ? 220 Park Avenue F. C`rrii fol PUMC ACOurtanls Suite 1000 P.O. Box 1304 11'eaith Ma ,amen Bloomington, Minnesota S1. Cloud, Minnesota Pavrol: srnfices 5543: 56302 Bumess `.- aPuatiol a Phone: ')52563.69CQ 1 ! Phone. 320.251.70111 Tirhna!ogy 5eryi� e; I Nx: 952.563.6901 !! Fax: 320 251.1784 www.kde,com 877.912.7696 Tecllnalogy Help Desk: 865.400.6426 Our charges for services, including travel and out-of-pocket expenses, will be billed as the work progresses on a monthly basis. Payments for our services are due upon receipt of our billing. These services will be billed at the rate of $135 per hour. When, and if, our hours or billings approach estimated amounts, we will discuss the progress of the above consulting services with you. We will also provide the City with progress reports on objectives accomplished on an "as requested" basis. Should our relationship terminate before our engagement is completed, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1 % per month, which is an annual rate of 12 %, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. Any disputes between us that arise under this agreement, or for a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to non - binding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a non - binding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least sixty (60) days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within twenty -four (24) months after the date of our report. This twenty -four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least sixty (60) days before the expiration of this twenty -four (24) month period, then the period of limitation shall be extended by sixty (60) days, to allow the parties to conduct non - binding mediation. We appreciate the opportunity to be of service to the City of Corcoran, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. At any time, please feel free to contact Joe Rigdon at 952 - 563 -6868. 2 Sincerely, e Rigdon Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran, Minnesota. By: _ Title: Date: RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran, Minnesota. 0 Title: Date: 3 • i L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 December 16, 2011 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2012 Rate Schedule Dear Mr. Donahue, i i i Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Thank you for utilizing our firm to provide planning services for the City. We appreciate the opportunity to work with you and your staff and look forward to continuing to work with you in 2012. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places to live, work and play. I have attached our municipal rate schedule for 2012. This rate schedule allows us to be competitive with other firms while allowing us to provide a comprehensive range of services through retention of our most talented employees. We recognize that we all have budget constraints and we have maintained the existing principal planner rates again this year with no increase for 2012. We have maintained this rate for the City of Corcoran since 2007 with no increase. These rates will become effective on January 1, 2012 for hourly work performed by Landform on behalf of the City in 2012. We look forward to working with the City of Corcoran in 2012 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio - based, client- centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreens" approach to your development challenges from Site to Finishs". Our SensiblyGreensm initiative is a program of energy and excitement centered on the values of resource management and environmentally sensitive design within the context of economic viability. Our sensible approach provides economical solutions and cost - saving opportunities for a positive bottom line and return on investment. We save clients dollars today and in long -term operation and maintenance. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform f % Kendra Lindahl, AICP Principal Planner Landform ", SensiblyGieen M and Site to Finish- are service marks of Landform Professional Services, LLC. 0 s • 2012 Rate Schedule Professional Services Hourly Rates Principal Planner $115.00 Principal $160.00 Associate $120.00 Project Planner /Designer $110.00 Senior Planner /Designer $110.00 Planner III /Designer III $80.00 Planner II /Designer II $75.00 Planner I /Designer 1 $65.00 Survey Department Manager $135.00 Survey Project Manager $115.00 Crew Coordinator $100.00 Survey Technician 111 $90.00 Survey Technician II $75.00 Survey Technician 1 $65.00 Crew Chief $90.00 Instrument Person $55.00 GPS Equipment $35.00 Construction Observation 111 $110.00 Construction Observation 11 $85.00 Construction Observation 1 $80.00 Department Manager $75.00 Senior Administrative Assistant $65.00 Administrative Assistant $50.00 0 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage Plotting on Bond Plotting on Vellum Plotting on Mylar Plotting in Color Color Printing Scanning CD /DVD Based on IRS requirements 0.25 per square foot 1.10 per square foot 2.50 per square foot 7.00 per square foot 1.00 for 8.5x11 2.00 for 8.5 x 14, 11 x 17 1.50 per scan 10.00 per cd /dvd 3. External reimbursable expenses shall be billed at cost plus 15 %. Dan Donahue December 16, 2011 January 12, 2012 12c To: City Council From: Dan Donahue, City Administrator Date: January 04, 2012 Subj: 2012 Work Plan 2012 Major Projects Budget and Finance • 2013 Budget. Begin preparation for the next budget year starting immediately. The initiatives to be completed this year will have implications and impacts on this budget. Things to consider: 1. Parameters for 2013 Budget such as • Tax Levy • Wage and COLA adjustments • Cash Flows 2. Bonding: • CIP funding for 2012 and 2013 of around $500,000 • Public Works Facility development bond of around $1,750,000 • Sewer and Water Project for around $300,000 • X Administration • Implement new software data system for permits, licensing, and land use planning cases • New Inspection services contract integrated into all of city services • Employee Handbook update Public Works • Finalize PW facility location • Continue ditch cleanout • Street sign upgrade • Asphalt and gravel road maintenance • XX Parks • Replace playground ground base with Fibar January 12, 2012 12c. • Repair Tennis Court surface • XX Public Safety • Analyze future fire service needs of city and develop RFP to explore relationships with neighboring organizations for fire service • XX Engineering • Sewer and Water Project, develop plans and specs, bidding, construction • Site prep for PW Facility . XX Planning and Zoning • Continue with ordinance updates process. See separate spreadsheet for ideas that the Planning Commission developed. Staff has also indicated their top priorities in order of importance are: 1. Design Standards for Preservation and Restoration of Lands 2. Development Rights Map 3. Accessory Dwelling Units 4. Home Occupation Ordinance 5. Non - conformities- update ordinance • Clean up, organize, scan, and file planning and land use cases from last several years. • XX Ordinance Issue Wu Kadlec Kruger Ravnholdt Jacobs Ave. Staff 1 Recommendation Setback Requirements on Major Roads -- Revisit the 100 foot setback adjacent to major roads. Agreed that since it has been a requirement since 2004, the City will keep it as part of this update, but it should be revisited. (Section 1040) 21 1 51 2 3 2.6 Accessory Dwelling Units (Section 1040) 11 2 61 13 5 5.4 Lot Depth— Consider changes to lot depth requirement in Zoning Ordinance district standards (Section 1040) 4 4 41 10 8 6 Performance standards 11 7 2 9 1 6 Home Occupations (Section 1030.100) — consider whether three classifications of home occupations are needed and review approval process 5 9 13 6 2 7 Subdivision Ordinance (Updates beyond the updates that the Planning Commission considered at the public hearing on June 2, 2011, including consideration of Minor Plat process, plat submittal requirements, tree survey requirements, waiver policies, etc.) 16 6 1 8 4 7 Non - conformity section (Section 1030.010) updates to reflect 2004 Statutory changes 8 10 31 11 12 8.8 Certificate of Survey -- Consider changes to certificate of survey requirements in Section 40.08 of the City Code 3 15 71 14 6 9 Interim Use Permit -- Consider changes to "may" and "shall" in the interim use permit language. 10 5 11 7 13 9.2 Design Standards for Preservation and Restoration lands (required by new Open Spate and Preservation Ordinance in Section 940) 6 11 12 4 14 9.4 PUD (Section 1040.140) timing and process for zoning map change with a PUD 91 8 10 16 10 10.6 Development Rights Map update 131 3 8 15 15 10.8 Energy Ordinances (to allow and develop standards for solar and wind energy) 7 12 18 1 16 10.8 Appendix A of the Zoning Ordinance -- Update the Design Guidelines and maps. 14 14 9 12 7 11.2 Eco System Management 12 13 5 17 11.8 Animal Ordinance -- Consider another update to the Animal Ordinance (Section 84 of the City Code) to ensure that setbacks for greenhouses and agricultural buildings are consistent throughout the City Code. 15 16 17 3 91 12 Sign Ordinance (Chapter 84) 171 17 16 17111 15.6 Other. Site Plan Modification exemption for ADA accessible ramps and similar additions Code update to correct Dog/Kennel inconsistencies in the animal ordinance allow structures made from hi tensile fabrics that are permanent and meet MN SBCto be used in Agricultural settings and Public Works 18 18 18 18 i8 M y NE.1." Y L1 -,%.f k- Ful"y, 10- IUWC�,L V1 I U f I Lyf Several ordinances are already on the 2011 schedule and therefore are not included the rankings above: 1. Subdivision Ordinance update with the changes reviewed at the June 2"d Public Hearing 2. Park Dedication Ordinance as recommended by the Parks Commission reviewed at a Public Hearing at the Planning Commission on October 6th and tabled to November 3rd 3. Adoption of an Illicit Discharge ordinance (Chapter V of the City Code) as required by the State of Minnesota. Other issues that have been raised: Consider ordinance standards related to platting of outlots Consider ordinance to allow community gardens PC Future Ordinance Update Rankings_revised 2011 -11 -23 page 1 CLAIMS LISTING CHECK RANGE 19272 - 15339 Agenda Item 13 a -c. Council Meeting Date: 1/12/2012 Prepared By: jheinecke 1/5/2012 Agenda Item: 6a. FUND #500 Escrow Claims Paid to Amount Project name NONE Total - Total Funds #500 (See attached Check Detail Register) Agenda Item: 6b. Building_ inspection Claims Paid To Amount NONE Total Building Inspections Claims = $ 134,696.93 (See attached Check Detail Register) Agenda item: 6c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions 99,435.23 TOTAL EXPENDITURES FOR APPROVAL $ 234,132A6 Auto Deductions /Electronic Fund Transfer/ Other Disbursements Date Paid to Amount 12/16/11 NET PAY PR25 26,362.30 12/16/11 PAYROLL TAXES 9,125.68 12/16/11 PAYCHEX FEE 241.36 12/19/11 PERA 7,473.25 12/16/11 CITISTREET- DEFERRED COMP 2,557.00 12/16/11 CITISTREET - HEALTH SAVINGS 1,476.59 12/27/11 US BANK -HSA 1,214.60 12/21/11 MN DEPT REV -FUEL TAX 75.60 12/29/11 NET PAY PR26 28,758.21 12/29/11 PAYROLL TAXES 9,641.59 12/29/11 PAYCHEX FEE 247.85 114112 PERA 7,560.90 114112 CITISTREET- DEFERRED COMP 2,057.00 114/12 CITISTREET - HEALTH SAVINGS 1,428.70 1/4112 US BANK -HSA 1,214.60 Total 99,435.23 H:1City Hall Info rmationlCITY GOVERNMENTICouncil, Commissions & CommitteeslCoundl InformationlCoundl Claims12012 Claims.xis CITY OF CORCORAN 01/05/12 2:30 PM Page 1 Check Detail Register@ January 2012 to January 2012 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 019272 —1/12/20123D SPECIALTIES G 100 -20200 Accounts Payable $989.02 438114 SUPPLIES G 100 -20200 Accounts Payable $2,817.66 438111 SUPPLIES G 100 -20200 Accounts Payable _ $437.08 438112 8' TYPE I DBL HIP ECONODADE Total 3D SPECIALTIES $4,243.76 PUBLIC WORKS FACILITY G 401 -20200 Paid Chk# 019273 1/12/2012 A -1 —OUTDOOR POWER INC $91.66 122711 G 100 -20200 Accounts Payable $17.60 287841 SUPPLIES G 100 -20200 Accounts Payable $803.01 287873 TOOL Total A -1 OUTDOOR POWER INC $820.61 Paid Chk#R 0019274 1/12/2012 G 100 -20200 Accounts Payable $151.75 1099216 SUPPLIES G 100 -20200 Accounts Payable $128.22 1101469 SUPPLIES Total ACME TOOLS $279.97 Paid Chk# 019275 1/12/2412 AM.EM E 100 - 42100 -380 Utility & Services (GENERAL) $100.00 2012 -00203 2012 ANNUAL DUES Total AMEM $100.00 Paid Ghk# 019276 * 1/12/2012 — ASSURANT EMPLOYE}= SENEFITS E 100- 42104 -131 Employer Paid Health $151.89 410112 Insurance Premium E 100- 41300 -131 Employer Paid Health $27.75 010112 Insurance Premium E 100 -41400 -131 Employer Paid Health $42.48 010112 Insurance Premium E 100 -42102 -131 Employer Paid Health $12.11 010112 Insurance Premium E 100 -43100 -131 Employer Paid Health $44.96 010112 Insurance Premium Total ASSURANT EMPLOYEE BENEFITS $279.19 E 100-42100-208 Training and Instruction $150.00 2012 DUES 2012 ANNUAL DUES Total ATOM $150.00 Paid Chk# 019278 111212012 BLIND INSTALLATION & REPAIR�� "� G 416 -20200 Accounts Payable $1,327.39 41989 CIVIC CENTER WINDOW BLINDS Total BLIND INSTALLATION & REPAIR $1,327.39 Paid d Ch'k# 019279 1/12/2012 CARROLL COUNTY STATE BANt(� " "���� -����� E 407- 47000 -610 interest $2,904.00 2004 BOND Interest Payment E407-47000-600 Dent Sry Principal (GENERAL) $18,000.00 2004 BOND Principal Payment Total CARROLL COUNTY STATE BANK $20,904.00 Paid Chk# 019280 CARSON, CLELLAND & SCHREDER G 100 -20204 Accounts Payable $1,558.33 122711 CIVIL G 100 -20200 Accounts Payable $2,479.86 122711 CRIMINAL G 100 -20200 Accounts Payable $1,443.75 122711 PUBLIC WORKS FACILITY G 401 -20200 Accounts Payable $91.66 122711 SWUP G 100 -20200 Accounts Payable $343.75 122711 GAMBLING ORDINANCE CITY OF CORCORAN 01/05/12 2:30 PM Page 2 `Check Detail Register@ January 2012 to January 2012 Paid Chk# 1/12/2012 d CDW GOVERNMENT G 416 -20200 Accounts Payable $915.59 C300698 COMPUTER SUPPLIES G 416 -20200 Accounts Payable $72.46 C340389 COMPUTER SUPPLIES G 100 -20200 Accounts Payable $452.92 C340389 COMPUTER SUPPLIES Total CDW GOVERNMENT $1,440.97 Paid Chk# 019283 � '!11212012 CINTAS -470 G 100 -20200 Accounts Check Amt Invoice Comment Total CARSON, CLELLAND & SCHREDER $5,917.35 Accounts Payable $40.25 470749278 City Hall Scraper Mat G 100 -20200 E 100 -42100 -200 Office Supplies (GENERAL) $24.39 010511 BATTERIES G 100 -20200 Accounts Payable $12.96 123111 UPS G 100 -20200 Accounts Payable $7.40 123111 POSTAGE G 100 -20200 Accounts Payable $63.12 123111 IT NEEDS G 100 -20200 Accounts Payable $40.00 ... .... .. ..... .1.._.......,.. -__ 123111 __, COMPLIANCE CHECKS Accounts Total CASH $147.87 470752687 PW Uniforms Paid Chk# 1/12/2012 d CDW GOVERNMENT G 416 -20200 Accounts Payable $915.59 C300698 COMPUTER SUPPLIES G 416 -20200 Accounts Payable $72.46 C340389 COMPUTER SUPPLIES G 100 -20200 Accounts Payable $452.92 C340389 COMPUTER SUPPLIES Total CDW GOVERNMENT $1,440.97 Paid Chk# 019283 � '!11212012 CINTAS -470 G 100 -20200 Accounts Payable $29.05 407749277 FLOOR MATS G 100 -20200 Accounts Payable $40.25 470749278 City Hall Scraper Mat G 100 -20200 Accounts Payable $69.92 470749279 PW Uniforms G 100 -20200 Accounts Payable $40.25 4707526685 City Hall Scraper Mat G 100 -20200 Accounts Payable $29.05 470752684 FLOOR MATS G 100 -20200 Accounts Payable $32.62 470752686 PW Towels G 100 -20200 Accounts Payable $69.54 470752687 PW Uniforms al ELM CREEK WATERSHED MGMT COMM $6,728.74 Total CINTAS - 470 $310.68 Paid Chk# 019284 1/12/2012 Y CQMCAST- 902943336��nrym G 100 -20200 Accounts Payable $228.84 20642041 LAND LINE G 100 -20200 Accounts Payable $228.84 20642041 LAND LINE G 100 -20200 Accounts Payable $228.84 20642041 LAND LINE Total CQMCAST- 902943336 $686.52 Paid Chk# 019285 /12/2012 COMCAST- INTERNET G 100 -20200 Accounts Payable $62.45 120511 HIGH SPEED INTERNET G 100 -20200 Accounts Payable $62.45 120511 HIGH SPEED INTERNET Total CQMCAST- INTERNET $124.90 Paid Chk# 019286 1/1212012m CORPORATE CONNECTION G 100 -20200 Accounts Payable $273.72 4579 UNIFORM Total CORPORATE CONNECTION .._ . . . .... .......... $273.72 G 416 -20200 Accounts Payable $3,626.74 XFM8M7KP8 TECH UPGRADE 2011 X2 WORKSTATIONS Total DELL MARKETING $3,626.74 Paid Chk# 019288 1I1212012 ELM CREEK WATERSHED MGMT COMM E 100 -41900 -433 Dues and Memberships $6,728.74 2012 -A 112 Membership 2012 al ELM CREEK WATERSHED MGMT COMM $6,728.74 CITY OF CORCORAN 01/05/12 2:30 PM Page 3 *Check Detail Register@ January 2012 to January 2012 Check Amt Invoice Comment Paid Chk# 019289 1/12/2012 ELSENPETER SCOTT G 100 -20200 Accounts Payable $171.99 2011 BOOT 2011 BOOT ALLOWANCE u Total ELSENPETER SCOTT $171.99� Paid Chk #019290 �i 1/12/2012 ENVIROTECH SERVICES ING G 100 -20200 Accounts Payable $568.95 CD201202806 NEDMAG PASTILLE 50# BAG Total ENVIROTECH SERVICES INC $568.95 G 100 -20200 Accounts Payable $66.52 159579 OFFICE WATER G 100 -20200 Accounts Payable $54.62 166761 OFFICE WATER ......... - _- Total ERKENS WATER $121.14 Paid Chk# 019292 1/12/2012 HAMILTON, JpHN E 100-42100-433 Dues and Memberships $150.00 2012 FOB LDFIDUES Total HAMILTON, JOHN $150,00 G 100 -20200 Accounts Payable $47.84 123111 ,_ ...._ ........................ "..I � ,_ HANDLES CIVIC CENTER WINDOWS Total HEINECKE, JEANIE $47.84 Paid Chk# - 019294 -� 1/12/2012 , HENN CO SHERIFFS OFFICE����������� G 100 -20200 Accounts Payable $152.92 10411 HC SHERIFFS OFFICE JAIL INTAKE FEE G 100 -20200 Accounts Payable $368.00 9888 _ ............. ....... ....... . HC SHERIFFS OFFICE JAIL INTAKE FEE Total HENN CO SHERIFFS OFFICE $520.92 Paid Chk# 019295 1/12/2012 HENN COUNTY ATTORNEYS OFFICE G 205 -20200 Accounts Payable $46.50 20110045 - 11- 000194 Total HENN COUNTY ATTORNEYS OFFICE $46.50 Paid Chk #019296 1/12/2012 HENN CTY HUMAN SERVICES DEPT�� E 100- 41941 -210 Operating Supplies (GENERAL) $164.00 2012 LICENSE CIVIC CENTER LICENSE Total HENN CTY HUMAN SERVICES DEPT $164.00 Paid Chk# 019297 1/12/2012 HENNEPIN COUNTY G 100 -20200 Accounts Payable $70.00 DUKES CONCILIATION COURT FILING Total HENNEPIN COUNTY $70.00 Paid Chk# D19298��`�� 111 212 0 1 2 �HUNTER, JOSH ��� G 100 -20200 Accounts Payable Total HUNTER, JOSH Paid Chk# 019299 1/1212012tt L3 COMMUNICATIC G 205 -20200 Accounts Payable G 100 -20200 Accounts Payable total L3 COMMUNICATIONS MOBILE -VISIO Paid Chk# 019300 1/1212012LANO EQUIPMENT $344.80 123111 FSA REIMB $ 344.80 DNS MOBILE-VtSlO ($381.54) 176787CM ANTENNA REFUND $527.96 179826IN RADIO UNITS 2011 ANNUAL SOFTWARE LICENSE $146.42 G 100 -20200 Accounts Payable $500.94 206168 SUPPLIES CITY OF CORCORAN 01/05/12 2:30 PM Page 4 *Check Detail Register@ January 2012 to January 2012 Check Amt Invoice Comment G 100-20200 Accounts Payable --$-213.75 76063 EQUIPMENT RENTAL Total LANO EQUIPMENT $714.69 Paid Chk# 019301 1112/2012 LAWN KING G 100-20200 Accounts Payable $350.00 13647 CITY HALL GROUNDS MAINT Total LAWN KING $350.00 Paid Chk# 019302 1112/2012 MENARDS G 100-20200 Accounts Payable $216.14 64169 SUPPLIES G 100-20200 Accounts Payable $5.94 69038 SUPPLIES G 100-20200 Accounts Payable $3.44 69231 SUPPLIES ..... .... .. .1­1_111 ­­- Total MENARDS $225.52 Paid Chk # - 019303 If-12-1260-12 MIKE'S FIX IT E 100-42100-220 Repair/Maint Supply (GENERAL) Total MIKE'S FIX IT Paid Chk# 0-1930-4 _1/12/_201_2_M_1L_LE_R CHEVROLET ' G 100-20200 Accounts Payable Total MILLER CHEVROLET Paid Chk# 019305 _2/20T_2_Wk_C_H1&iTF_POLIO E 100-42100-433 Dues and Memberships Total MN CHIEFS OF POLICE ASSOC $145,25 2940 #552 REPAIR HEATER MOTOR $145,25 $30-30 103331 FILTERS $30.30 C $230.00 2012 2012 ANNUAL DUES $230.00 Paid Chk# 019306 1112/2012 MN POLICE RESERVE OFFICERS E201-42100-210 Operating Supplies (GENERAL) $220.00 171 2012 RESERVE OFFICERS MEMBERSHIP DUES Total MN POLICE RESERVE OFFICERS $220.00 Paid Chk# 019307 10212012 NAPA AUTO PARTS - CORC ORAN G 100-20200 Accounts Payable $159.20 818662 SUPPLIES G 100-20200 Accounts Payable $61.05 820616 SUPPLIES G 100-20200 Accounts Payable $8.53 822876 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $228.78 Paid Chk# 019308 1/12/2012 NARDINI FIRE EQUIPMENT G 100-20200 Accounts Payable $119.73 400386 Civic Center Kitchen tnspectio Total NARDINI FIRE EQUIPMENT $119.73 Pa_id' h=k#-0'19309-1112/2-012—NEXT-E-L"CO—MMU-NI—CATI—ONS------""-----"-----'--'--'--'--"---'-- G 100-20200 Accounts Payable $267.23 317169127106 CELL SERVICE G 100-20200 Accounts Payable $334.46 391283315121 CELL SERVICE Total NEXTEL COMMUNICATIONS $601.69 -raO-Ch—kW'61-63-i-O-'--l/1-21-20-12—N-'-O-R-T'H--ME—M'O-R'I"A-L —EMS—ED-UCATION G 100-20200 Accounts Payable $50.00 PSA414 1ST RESPONDER REFRESHER Total NORTH MEMORIAL EMS EDUCATION $50-00 Paid -Chk# -rl�rlT---fll-21:�6i2--NORTHERN —TOOL& CITY OF CORCORAN 01/05/12 2:30 PM Page 5 *Check Detail Register@ January 2012 to January 2012 Check Amt Invoice Comment G 100 -20200 Accounts Payable $64.10 193004839 SUPPLIES Total NORTHERN TOOL 8, EQUIPMENT $64.10 Paid Chk# 0019312 —, 1 11 212 0 1 2 NORTHLAND SECURITIES INC G 401 -20200 Accounts Payable $680.00 2764 FINANCIAL PLANNING SWUP Total NORTHLAND SECURITIES INC $680.00 Paid Chk# 019313 1112/2(312 NORTHLAND TRUST SERVICES E309-47000-600 Debt Sry Principal (GENERAL) $23,000.00 2008 -0212 PRINCIPAL BOND PAYMENT E 309 -47000 -610 Interest $3,657.25 2008 -0212 INTEREST BOND PAYMENT E 309 -47000 -600 Debt Sry Principal (GENERAL) $23,000.00 2008 -0212 PRINCIPAL BOND PAYMENT E 309- 47000 -610 Interest $3,657.25 2008 -0212 INTEREST BOND PAYMENT Total NORTHLAND TRUST SERVICES $53,314.50 $1,800.00 2012 Paid Chk# 019314 1/12/2012 OFFICE DEPOT G 100 -20200 Accounts Payable $53.58 590040229001 SUPPLIES G 100 -20200 Accounts Payable $68.82 590040229001 SUPPLIES G 100 -20200 Accounts Payable $22.12 590562542001 SUPPLIES Total OFFICE DEPOT $144.52 „Paid Chk# 019315 1/12/2012 POWER PLAN G 100 -20200 Accounts Payable $445.00 P77564 PARTS G 100 -20200 Accounts Payable ($341.35) P77585 PARTS Total POWER PLAN $103.65 NPaid Chk# 019316 1/12/2012 RANDY'S SANITATION G 100 -20200 Accounts Payable E 100 -45200 -380 Utility & Services (GENERAL) G 100 -20200 Accounts Payable Total RANDY'S SANITATION $132.21 11013 -12 GARBAGE SERVICE $175.83 1103901 GARBAGE SERVICE $236.49 1280351 -12 GARBAGE SERVICE ...... ... ... ......I....... ... . _ $844.53 Paid Chk# 019317 1/12/2012 ROLF ERICKSON ENTERPRISES INC G 100 -20200 Accounts Payable $42.79 122711 FORMS AND SUPPLIES G 100 -20200 Accounts Payable $4,107.00 122711 - MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4,149.79 Paid Chk# 019318 111212012 SAFETY TRAIN G 100 -20200 Accounts Payable $82.85 110511 CPR BOOKS E 100 -43100 -208 Training and Instruction $1,800.00 2012 2012 ANNUAL TRAINING Total SAFETY TRAIN $1,882.85 G 100 -20200 Accounts Payable $345.67 1089795 PARTS Total SCHARBER &SONS ..................... $345.67 15aid Chk# 019320 �11l2/2012 SHt G 308 -20200 Accounts Payable G 416 -20200 Accounts Payable $40.61 800419489 MDC /RMS PROJECT $3,794.06 800489180 CITY HALL TECH UPGRADE WIN7 OFFICE 2010 LIC CITY OF CORCORAN 01/05/12 2:30 PM Page 6 'Check Detail Register© January 2012 to January 2012 Check Amt Invoice Comment Total SHI $3,834.67 G 100 -20200 Accounts Payable $156.00 193109814049 AIR CARDS MDC /RADIO UNITS G 100 -20200 Accounts Payable $21.73 193109814049 CELL SERVICE Total SPRINT $177.73 Paid Clik# — 019322 1112/2012 ST MICHAEL SPINAL REHAB G 100 -20200 Accounts Payable $133.00 123111 PRE EMPLOYMENT SCREEING Fotal ST MICHAEL SPINAL REHAB CENTER $133.00 Paid Chk# 019323 111212012 �a STANDARD SPRING G 100 -20200 Accounts Payable $560.75 340524 PARTS Total STANDARD SPRING $560.75 Paid Chk# 019324 1/12/2012 STREICHER'S POLICE EQUIPMENT G 100 -20200 Accounts Payable $32.05 1876225 BATTERY G 100 -20200 Accounts Payable $90.83 1887908 UNIFORM -PT G 100 -20200 Accounts Payable $319.99 1889441 VEST - RESERVE G 100 -20200 Accounts Payable $305.18 1889447 UNIFORM- RESERVE G 100 -20200 Accounts Payable $53.98 (891119 UNIFORM- RESERVE Total STREICHER'S POLICE EQUIPMENT $802.03 Paid Chk# 019325 1/12/2012 SUN PRESS & NEWSPAPERS_ G 100 -20200 Accounts Payable $70.54 1353721 ORDINANCE 2011 -261 Total SUN PRESS & NEWSPAPERS $70.54 G 100 -21707 Union Dues $343.44 0112 JAN 2012 JUESILDF ................ .... .._... Total TEAMSTER LOCAL 320 $343.44 Paid Chk# 019327 1/12/2012 TECHSMITH G 416 -20200 Accounts Payable $194.65 1257830 TECH UPGRADE 2019- SNAGIT Total TECHSMITH $194.65 Paid Chk# 019328 TERMINAL SUPPLY CO G 100 -20200 Accounts Payable $28.26 93415 -01 SUPPUESITOOLS _.., _..._ .................... Total TERMINAL SUPPLY CO $28.26 Paid Chk# 019329 �1F1/12/2012 TOLL GAS AND WELDING SUPPLY G 100 -20200 Accounts Payable $149.36 37.6933 SUPPLIESITOOLS .......... I ......_ Total TOLL GAS AND WELDING SUPPLY $149.36 .,�...:, �„ ...� '1 ..�,. T __.._ __, �..IN .,,.,ERVI. E Paid Chk# 019330 1/12/2012 TOTAL PRINTING SERVICES G 100 -20200 Accounts Payable $390.09 8526 RECEIPT BOOKS Total TOTAL PRINTING SERVICES $390.09 ....:��,,�„ R#'_ O i,.�.,�R,.,,w_,.�_,�,m�,�,,,,,, .��.e..M,.,.. _ _ �a.rrm ...:. ... ..., ..... Paid Chk# 019331 1/12/2012 TRANSCEND UNITED TECHNOLOGIES -WW WW4 --, E 416 -41951 -580 Other Equipment $10,226.44 74297 CIP TELEPHONE PROJECT -FINAL PAYMENT CITY OF CORCORAN 01105/12 2:30 PM Page 7 *Check Detail Register@ January 2012 to January 2012 Paid C k# 019337 1/12/2012 WRIGHT HENNEPIN SECURITY E 100-41941-380 Utility & Services (GENERAL) $236.58 043012 FIRE ALARM MONITORING Total WRIGHT HENNEPIN SECURITY $236.58 Paid =#19-3'8-11-12/2012 Y_0C_UM OIL COMPANY G 100-20200 Accounts Payabie $884.14 467235 SQUAD FUEL Total YOCUM OIL COMPANY INC $884,14 Paid Chk# 019339 1/1212012 ZEP SALES & SERVICE G 100-20200 Accounts Payable $427.48 57435624 SUPPLIES G 100-20200 Accounts Payable $629.61 57435775 SUPPLIES ... 11 . .. .. .... .. Total ZEP SALES & SERVICE $1,057.09 Check Amt Invoice Comment otal TRANSCEND UNITED TECHNOLOGIES $10,226,44 Paid Giik# 019332 „11!2!2012US 0 WP' EQUIPMENT FINANCE E 100-42100-200 Office Supplies (GENERAL) $127.75 193947793 COPIER otal US BANKGORP EQUIPMENT FINANCE ...... .. . . ... .. $127.75 G 100-20200 Accounts Payable $54.54 ... ... ...... .. .. I ..... . ..... .... 2672124902 .. . CELL SERVICE Total VERIZON WIRELESS $54.54 Paid Chk# 019334 1/12/2012 VOJACEK CORY G 100-20200 Accounts Payable $107.46 1211 JACKET-RESERVE Total VOJACEK CODY $107,46 "Paid —Chk# E 100-41920-210 Operating Supplies (GENERAL) $16.00 LICENSE 12 VEHICLE LICENSE RENEWAL E 100-43100-220 Repair/Maint Supply (GENERAL) $272.00 LICENSE 12 VEHICLE LICENSE RENEWAL Total WAYZATA, CITY OF $288.00 G 100-20200 Accounts Payable $35.78 120911 CTY RD 101CTY RD 116 SIGNAL G 100-20200 Accounts Payable $21,11 120911 Co Rd 10 & Stanchion: 7600 G 100-20200 Accounts Payable $68.66 120911 BALL PARK G 100-20200 Accounts Payable $9,84 120911 CIVIL DEFENSE SIREN G 100-20200 Accounts Payable $913 120911 SIREN MAPLE HILL G 100-20200 Accounts Payable $19.71 120911 SCHOOL PROPERTY G 100-20200 Accounts Payabie $841.93 120911 8200 COUNTY RD 116 G 100-20200 Accounts Payable $12.56 120911 Co Rd 10 & Maple Hill: 7300 G 100-20200 Accounts Payable $21.11 120911 Co Rd 10 & St Thomas: 7500 G 100-20200 Accounts Payable $21.11 120911 Co Rd 10 & 50: 7700 G 100-20200 Accounts Payable $10.56 120911 8200 COUNTY RD 116 G 100-20200 Accounts Payable $12.56 120911 75TH AVE & HWY 116 G 100-20200 Accounts Payable $21.11 120911 Co Rd 10 & Treptaus; 7400 G 100-20200 Accounts Payable $64.10 120911 PUBLIC WORKS Total WRIGHT HENNEPIN ELECTRIC $1,169.87 Paid C k# 019337 1/12/2012 WRIGHT HENNEPIN SECURITY E 100-41941-380 Utility & Services (GENERAL) $236.58 043012 FIRE ALARM MONITORING Total WRIGHT HENNEPIN SECURITY $236.58 Paid =#19-3'8-11-12/2012 Y_0C_UM OIL COMPANY G 100-20200 Accounts Payabie $884.14 467235 SQUAD FUEL Total YOCUM OIL COMPANY INC $884,14 Paid Chk# 019339 1/1212012 ZEP SALES & SERVICE G 100-20200 Accounts Payable $427.48 57435624 SUPPLIES G 100-20200 Accounts Payable $629.61 57435775 SUPPLIES ... 11 . .. .. .... .. Total ZEP SALES & SERVICE $1,057.09 CITY OF CORCORAN 01/05/12 2:30 PM Page 8 *Check Detail Register@ January 2012 to January 2012 Check Amt Invoice Comment 10100 Farmers State Bank $134,696.93 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $39,623.87 201 RESERVES DONATION FUND $220.00 205 DWI FORFEITURE FUND ($335.04) 308 POLICE CAPITAL FUND $40.61 309 iDIS- EQUIPMENT CERTS $53,314.50 401 TAX INCREMENT FINANCING $771.66 407 FACILITY EXPANSION DIS $20,904.00 416 CAPITAL - EQUIPMENT CERTS $20,157.33 $134,696.93 City of Corcoran Consultant Summary 11112012 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 12/27/11 19250 5,917.35 Rolf Erickson Enterprises Inc 12/27/11 19317 4,149.79 Total 10,067.14 HACity Hall Information\CITY GOVERN MENTICouncil, Commissions & Committees\Council information\Council Claims12012 Claims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 December 27, 2011 CITY OF CORCORAN 8200 CO R€] 116 CORCORAN, MN 55340 Professional Services Civil Amount 11/29/2011 Clemens: Review information from Kendra and Tanya; conference with Kendra regarding 114.58 CUP 11/30/2011 Review Metro West contract and recycling contract; note to Jeanie and Dan 206.25 12/5/2011 22956 County Road 50: Conference with realtor, Broeckermann, regarding closing issues 137.50 and drive agreement and review documents from realtor 12/7/2011 22956 County Road 50: email correspondence with realtor Broeckermann; review 205.25 certification form for clerk from Jeanie and draft certification form 12/8/2011 Review issues regarding 22596 County 50; prepare for meeting and review agenda; 275.00 conference with Dan; correspondence to Kent regarding sewer and water issues Attend meeting 22917 12/9/2011 Custom Filtration: review email from staff regarding escrow and respond 45.83 12/15/2011 Review Lowaki complaint and conference with Mayor and Dawn NO CHARGE 12/16/2011 Review elicit drainage ordinance and correspondence to Kent and Kendra 137.50 12/2012011 Review MNSPEC correspondence and email from Jeanie; correspondence to all 68.75 12/21/2011 Review further information from MNSPEC invoices 68.75 12/22/2011 Review further MNSPEC documents and correspondence to Tanya and Jeanie 68.75 SUBTOTAL: ( 1,558.331 .Gambling 12Y 1 2/201 1 Review information from Dan; review Spring Lake Park gambling code and draft 343.75 memorandum to Dan for meeting of 12/19/11 SUBTOTAL: ( 343.751 .Public Works 11/30/2011 Call to Attorney Pearson and conference; review of proposals 137.50 12/1/2011 Review of file and conference with Attorney Pearson; correspondence to Jeanie regarding 206.25 closed session CITY OF CORCORAN page Amount 12/4/2011 Work on draft of Purchase Agreement 275.00 12/5/2011 Further work on Purchase Agreement; draft and revisions 481.25 12/6/2011 Further revision to Purchase Agreement and email correspondence to counsel and staff 206.25 about confidential nature of document 12/9/2011 Revisions to Purchase Agreement fallowing review with council and email to Attorney 137.50 Pearson with letter SUBTOTAL: [ 1,443.751 .Sewer and Water 12/7/2011 Correspondence to Dan and Kent regarding easement issues 45.83 12/22/2011 Review notes and correspondence to Kent 45.83 SUBTOTAL: 91.66] V/ Criminal 11122/2011 Review fifes for Pretrial and Arraignment calendar; memorandums to the files and 23.75 instructions to legal assistant 11/29/2011 Corcoran vs. Yang: Prepare correspondence to deputy regarding serve of OFP and use 190.00 of interpreter; select witnesses for upcoming hearing; review files; prepare correspondence to victims 11/30/2011 Prepare for and attendance at Arraignment and Pretrial calendar 190.00 Preparation of two complaints 80.00 12/1/2011 Review case resolutions; prepare disposition letter; review files; prepare letters to victims 47.50 and witnesses; note files and jury trial preparation Preparation of one complaint 40.00 12/2/2011 Correspondence to Tanya Budzynski regarding Haller property and close file 31.67 Prepare for upcoming jury trials 47.50 12/5/2011 Correspondence with defense attorneys and defendants; correspondence to Court 39.58 Administration; review discovery; note files; review files in preparation for 1216/11 calendar 12/6/2011 Attend In Custody and Court Trial calendar 71.25 12/7/2011 Attend In Custody and Rasmussen calendar 55.42 Telephone call with defense attorney 15.83 Conference with Attorney Dawn Speltz and Attorney John Thames regarding court issues 15.83 1218/2011 Review and confirm case resolution; prepare disposition Ietter; correspondence to victims 31.67 and witnesses; select witnesses for jury trials; memorandums to the files 12/9/2011 Review and confirm case resolution; update appearances on calendar; note files; 47.50 correspondence to witnesses and victims; prepare disposition letters and correspondence with defense attorney 12/12/2011 Prepare for and attend meeting with Court Administration regarding e- Charging 39.58 Prepare for and attend meeting with Criminal Court manager regarding court operations 31.67 12/13/2011 Jury trial preparation; review files; review discovery; correspondence with victims; review 31.67 order; correspondence with defense attorneys and note files Prepare for and attend Arraignment, Pretrial calendar; prepare disposition letter and 221.67 memorandum to files 12/14/2011 Review upcoming jury trials 31.67 12/18/2011 Prepare for 12/19/11 Jury trials; review audio and video 190.00 12119/2011 Attend Jury trial hearings downtown 190.00 Telephone call with victim and review file 47.50 12/20/2011 Attend Arraignment, Pretrial, In custody and Court Trial calendar 71.25 CITY OF CORCORAN 12/21/2011 Prepare for and attend Arraignment, Pretrial calendar 12/22/2011 Review case resolutions; preparation of disposition letter; review files; correspondence to victims and witnesses; note files; correspondence with defense attorneys Preparation of criminal complaints; preparation of cases for trial, court and jury; contact and notice to witnesses for trial testimony for monthly period SUBTOTAL: For professional services rendered Client Expense Charges : Criminal Expenses: Monthly support fee SUBTOTAL: Total Client Expense Charges Total amount of this bill Previous balance 12/19/11 Payment - Thank you Balance due Page 3 Amount 47.50 31.67 603.75 2,465.431 $5,902.92 14.43 [ 14,43] $14.43 $5,917.35 $8,726.45 ($8.726.45) $5,917.35 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. �- --�" Je y A. Carson, City Attorney STATEMENT FOR PAYMENT IN 2012, 12 PAYMENTS ALREADY RECEIVED IN 2011 27- Dec -11 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 DECEMBER 2011 ASSESSING FEE COUNTY DATA FEE $4,107.00 $16.39 POSTAGE $26.40 TOTAL $4,149.79