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HomeMy WebLinkAbout2025-06-17 Parks and Trails Agenda PacketCorcoran Parks and Trails Commission Agenda June 17, 2025 7:00 pm *Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda Packet book located by the entrance. The complete Parks and Trails Commission Agenda Packet is available electronically on the City website at www.corcoranmn.gov. OIGINAL 1.Call to Order / Roll Call 2.Pledge of Allegiance 3.Agenda Approval 4.Minutes a.Minutes – May 15, 2025, Regular Meeting* 5.Open Forum – Public Comment Opportunity 6.Presentations – None 7.Unfinished Business 8.New Business a.City Park Renaming* b.Garden Club Request* 9.Reports/Information a.Planning Project Update – Information Only* b.Parks, Recreation, and Trails Update* c.Program Coordinator Update* 10.Subcommittee & Miscellaneous Reports a.Garden Club Report b.Park Dedication Fund* 11.Other Business/Announcements 12.Adjournment HYBRID MEETING OPTION AVAILABLE The public is invited to attend the regular Parks and Trails Commission meetings at City Hall. Meeting Via Telephone/Other Electronic Means Call-in Instructions: +1 312 626 6799 US Enter Meeting ID: 815 9742 6469 Video Link and Instructions: https://us02web.zoom.us/j/81597426469 visit http://www.zoom.us and enter Meeting ID: 815 9742 6469 *Please note in-person comments will be taken at the scheduled meeting where noted. Comments received via email to Recreation Supervisor Christensen Buck at jchristensenbuck@corcoranmn.gov or via public comment cards will also be accepted. All email and public comment cards must be received by the Wednesday prior to scheduled Parks and Trails meeting. For more information on options to provide public comment visit: www.corcoranmn.gov 1 Corcoran Parks and Trails Commission Minutes May 15, 2025 - 7:00 pm The Corcoran Parks and Trails Commission met on May 15, 2025, at City Hall in Corcoran, MN. Present were Commissioners Anderson, Erzberger, Schmidt, Strehler, and Walsh. Absent: Christenson, Nybo Present at City Hall was Parks and Recreation Manager Christensen Buck and Community Development Administrative Assistant Gellman. 1. Call to Order / Roll Call Vice-Chair Erzberger called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Vice-Chair Erzberger invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval Motion: Made by Anderson, seconded by Walsh, to approve the agenda as presented for the May 15th, 2025, Parks and Trails Commission Meeting. Voting Aye: Anderson, Erzberger, Schmidt, Strehler, and Walsh (Motion carried 5:0) 4. Minutes – April 17, 2025 Motion: Made by Anderson, seconded by Strehler, to approve the minutes as presented. Voting Aye: Anderson, Erzberger, Schmidt, Strehler, and Walsh (Motion carried 5:0) 5. Open Forum – Public Comment Opportunity (None) 6. Presentations – None 7. Unfinished Business a. City Park Site Features Parks and Recreation Manager Christensen Buck presented the City Park Site Features. The Commission agreed that DuMor Bench 98 was the preferred option including the middle arm rest. The Commission agreed that Table 71 was the preferred option. 2 Commissioner Walsh asked about any possible discounts or bulk discount opportunities. Parks and Recreation Manager Christensen Buck explained there were already discounts in place but that she could look into any further discounts. The Commission generally agreed the DuMor Bike Rack was the preferred option. Motion: Made by Walsh, seconded by Schmidt, to recommend purchase of DuMor Bench 98, Table 71, and DuMor Bike Rack. Voting Aye: Anderson, Erzberger, Schmidt, Strehler, and Walsh (Motion carried 5:0) 8. New Business (None) 9. Reports/Information a. Planning Project Update – Information Only b. Parks, Recreation, and Trails Update Parks and Recreation Manager Christensen Buck presented the Parks, Recreation, and Trails Update. 10. Subcommittee & Miscellaneous Reports a. Garden Club Report Commissioner Anderson and Parks and Recreation Manager Christensen Buck gave a brief update. b. Park Dedication Fund Parks and Recreation Manager Christensen Buck supplied the most recent Park Dedication Fund numbers. 11. Other Business/Announcements 12. Adjournment Motion: Made by Anderson, seconded by Strehler, to adjourn the meeting at 7:39 pm. Voting Aye: Anderson, Erzberger, Schmidt, Strehler, and Walsh (Motion carried 5:0) Submitted by Seth Gellman, Community Development Administrative Assistant STAFF REPORT Agenda Item: 8a. Commission Meeting June 17, 2025 Prepared By Jessica Christensen Buck Topic City Park Renaming Action Required Direction Summary Over the past year, the City has been actively engaged in planning and discussion around the City Park Remaster project, located at 20200 County Road 50, Corcoran, MN 55340 (PID #s 2311923430007 and 2311923340001). As part of these discussions, renaming the park has emerged as a timely and meaningful compliment to the remaster project. The City’s agricultural heritage has been central to the theme and design of the remaster project. A farm-themed playground is a major feature of the proposed improvements. Consequently, naming the community park “Heritage Park” resonates with the City’s values, the proposed park design, and opens the door for incorporating further elements of Corcoran’s heritage into the design of future phases of the park. Additionally, other rational for the renaming is included below: • Brand cohesion: Existing park signage still features the City’s previous logo. With updated signage already needed as part of the project, this is a logical time to unify the City’s branding while also adopting a new name for the park. • Clarity and consistency: The park is currently referred to in multiple ways – City Park, Corcoran Community Park, Dinosaur Park, etc. A formal renaming provides a consistent, identifiable name that reflects the future vision for the park, history of the City, and can be widely adopted by the community. The Parks and Trails Commission has previously discussed principles for naming and renaming City Parks. Key considerations included: • Avoiding naming parks after individuals. • Highlighting geographical, natural, or historical features. • Supporting names that reflect the park’s use or setting. The proposed name of “Heritage Park” aligns with the Commission’s previous feedback on the draft policy. For reference, the draft Park Naming Policy that was previously reviewed by the Commission is attached. A full review of the policy will occur at a future meeting. Financial/Budget Signage cost will have to be added out-of-phase or included in a future phase of park development – it is not included in the scope of the current phase. Page 2 Recommendation Staff is requesting that the Parks and Trails Commission consider renaming of City Park to Heritage Park and provide a formal recommendation to the City Council. Attachments 1. DRAFT Park Naming Policy Park Naming Policy Purpose The purpose of this policy is to create a consistent and systematic approach, for the naming and renaming of parks, recreation areas, and facilities owned and/or operated by the City of Corcoran. Names are intended to be unique, meaningful, and inclusive. Objectives • Easily identifies and locates parks, recreation areas, and facilities. • Names designated for parks, recreation areas, and facilities should be consistent with the values and character of the area, neighborhood, and City of Corcoran. • Encourages public participation in the naming and dedication of parks, recreation areas, and facilities. • Encourages the dedication of lands, facilities, donations, or sponsorship by individuals and/or groups. Definition Parks, recreation areas, and facilities include all property assets under the City’s ownership and under the Parks and Recreation Division oversight. This includes buildings, structures, open spaces, public parks, trails, natural areas, wetlands, environmental habitat, and land. Small park amenities such as benches, bricks, etc. will be considered for naming through the Park Enhancement Program. Authorization The Parks and Trails Commission shall be responsible for recommending facility names to the City Council for final approval. The City Council may accept, reject, or replace recommended facility names. Guidelines The following guidelines will be used when naming a park, recreation area, or facility within a park. The City Council and/or Parks and Trails Commission have discretion when evaluating proposals, thus proposals that meet the below guidelines do not guarantee naming. Proposals must meet criteria in this policy, however, meeting all criteria does not ensure renaming. General Naming Guidelines • Should not duplicate or be easily confused with existing public or private places in or near Corcoran. • Should avoid adjectives such as east, west, big, long, etc., and numbers when possible unless an adjacent feature name uses the same descriptor. • Should use the fewest words possible. • Shall include an appropriate designator of the type of park (i.e., Community Park, Neighborhood Park, Open Space Park, etc.). • A name may be assigned, if deemed appropriate by the City Council (following recommendation from the Parks and Trails Commission) to a park or recreation facility, any time after land acquisition or park/facility development. Such recreation facilities may include trails/greenways, recreation buildings, athletic complexes, picnic shelters, playgrounds, splashpads, or other facilities. Park Naming Policy • Naming approved for an item that has a lifespan, such as structures, equipment, etc., shall expire when the lifespan of the item is met. At the time of replacing such an item, the original donor/naming recipient shall have the opportunity to donate funds to continue the naming of the replacement item. If the original donor/naming recipient is not interested in continuing the naming of the item, or is unable to be reached within a reasonable timeframe for replacement, the City may seek other donations for naming consideration. Naming in Honor of a Person • Consideration shall only be given to individuals who have been deceased for a minimum of six months and one or more of the following criteria has been met: o The individual, individuals or family has contributed significant long-term support to the development or operation of the park or facility, or to the overall recreation and parks system. The suggested name must be accompanied by evidence of contributions to the park, facility, and/or service, or to any of the Parks and Recreation Division’s companion organizations that function in cooperation with and on behalf of the department. o An outstanding community individual who has made significant and long-term civic contributions to the community of Corcoran, as determined by either the Parks and Trails Commission or the Corcoran City Council. o A substantial donation (typically not less than 50% of the value of the property or improvements), as determined by either the Parks and Trails Commission or the Corcoran City Council, has been made to the Parks and Recreation Division, by or in memory of an individual, group, or family. • Consideration to name parks, recreation areas, and facilities after those who are still living, must meet one, or more, of the following: o A land donation in which a naming provision has been made on the deed and accepted by the Corcoran City Council. o A substantial donation of money (typically not less than 50% of the value of the property or improvements) has been made to the Corcoran Parks and Recreation Division wherein the donor stipulated a naming provision as a condition of the donation and this condition has been accepted by the Corcoran City Council. Commercial/Organization Naming • Consideration shall only be given to organizations that have met one or more of the following criteria: o The organization has contributed significant long-term support to the development or operation of the park or facility, or to the overall recreation and parks system. The suggested name must be accompanied by evidence of contributions to the park, facility, and/or service, or to any of the Parks and Recreation Division’s companion organizations that function in cooperation with and on behalf of the department. o An outstanding community organization that has made significant and long-term civic contributions to the community of Corcoran, as determined by either the Parks and Trails Commission or the Corcoran City Council. Park Naming Policy o A substantial donation (typically not less than 50% of the value of the property or improvements), as determined by either the Parks and Trails Commission or the Corcoran City Council, has been made to the Parks and Recreation Division, by the organization. o The organization contributed significantly to the preservation of the City’s history or culture. Process Naming of New/Un-Named Parks, Recreation Areas, and Facilities 1. Request to Staff A request for naming/re-naming of a park, recreation area, or facilities shall be submitted in writing to the Parks and Recreation Division. 2. Staff Review of Submission The submission shall show how the proposed name meets the criteria stated within this policy. When naming after person(s), the application will describe their contributions to the City of Corcoran. Written documentation of approval by next of kin to be honored (if available/possible) is required as part of the proposal. Staff will review the proposal for adherence to the stated criteria and authentication of statements relative to contributions in the case of an individual before forwarding it to the Parks and Trails Commission. If the request is incomplete, staff will contact the applicant, in writing, and provide them with the opportunity to resubmit a revised request. 3. Public Input Opportunity & Parks and Trails Commission Review The Parks and Trails Commission will offer the opportunity for public input on the proposed naming during a regularly scheduled Commission meeting. During this meeting, the Parks and Trails Commission will make a recommendation on the proposed naming. 4. Absence of Naming Requests In the absence of any naming requests, the Parks and Trails Commission shall adhere to the criteria stated in this policy in recommendation of a name. 5. City Council Review Once the Parks and Trails Commission has reviewed the proposed name, Corcoran City Council will make the final decision using input and recommendation from staff, public input, and the Parks and Trails Commission. Re-naming of Existing Parks, Recreation Areas, and Facilities • Renaming of parks, recreation areas, and facilities carries a greater burden of process compared to initial naming. Tradition and continuity of name and community identification are important community values. • Deed restrictions need to be accounted for when considering the renaming of parks. • Parks, facilities, and geographic features named after individuals shall not be changed unless it is found by the Parks and Trails Commission or the Corcoran City Council that the Park Naming Policy individual’s personal character was such that the continued use of the name for a City park, recreation area, or facility would not be in the best interest of the City. • Parks, recreation areas, and facilities named for a location or geographic feature of a community/neighborhood may be considered for renaming. However, the existing name of a park, recreation area, or facility which is of local or national importance, or which identifies an outstanding geographic or physical feature shall not be changed unless the Parks and Trails Commission or Corcoran City Council determines there are extraordinary circumstances of local, state, or national interest to justify the name change. • When considering the renaming of a park, recreation area, or facility, the proposed name must meet the same guidelines and follow the naming process defined above. Naming of Amenities within Parks, Recreation Areas, and Facilities • Amenities and equipment with an expected lifespan of at least 15 years, such as a playground, splashpad, field, etc., may be eligible for naming. • When considering the naming of amenities within parks, recreation areas, or facilities, the proposed name must meet the same guidelines and follow the naming process defined above. Park Naming Policy FORM FOR PARK NAMING POLICY STAFF REPORT Agenda Item: 8b. Commission Meeting June 17, 2025 Prepared By Jessica Christensen Buck Topic Garden Club Request Action Required Direction Summary During the February 20, 2025, Parks and Trails Commission meeting, staff brought forward a request from the Garden Club to purchase various supplies and a shed to store them in. The Garden Club has requested the purchase of the items below to support their gardening efforts: • 1 garden trowel (approximately $10) • 1 garden knife (approximately $10) • 1 action hoe (approximately $25) • 2 bypass pruners (approximately $15 each) • 1 bypass lopper (approximately $25) • 1 mulch fork (approximately $130) • 2 sturdy buckets, 5 gallon (approximately $5 each) The total estimated cost for these items is $240. Staff would explore potential cost savings options and confirm the options with the Garden Club to ensure they meet their needs. Attached is the Memorial Garden Fund Policy. Financial/Budget The total estimated cost for the requested items is $240. As of 06/10/2025, the Memorial Garden Fund (415-00000-10102) has a balance of $10,282.28. Under the Memorial Garden Policy, purchases under $5,000 require approval from the Parks and Trails Commission before proceeding to the City Council for final approval through the claims register. Recommendation Direct staff to work with the necessary parties to purchase the items proposed by the Garden Club, up to $300. Attachments 1. Memorial Garden Fund Policy 2. Garden Club Item Examples Page 1 of 4 Agenda Item D. MEMO Meeting Date: To: From: Re: June , 2025 Parks and Trails Commission Dwight Klingbeil Planning Project Update Projects/comments in blue italics are new. The following is a status summary of active planning projects: 1.Kwik Trip CUP, Lot Line Adjustment, and Site Plan (PID 12-119-23-14-0006; 12-119- 23-14- 0004) (City File 23-006) Kwik Trip Inc. submitted a Site Plan, Lot Line Adjustment and CUP application for the two parcels north of Mama G’s in early 2023. A feasibility study was required to evaluate the infrastructure needs of the project. The feasibility study has been distributed to the applicant. Staff and the applicant team continue to work through requirements for the application to move forward. The public hearing for this item was held during the March 6, 2025, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the request as presented. The applicant requested that the application be moved from the March 27 Council meeting to the April 24, 2025, meeting. After some discussion at the April 24, 2025 meeting, Council moved to table this item until the May 8, 2025 meeting.This item was approved during the May 8, 2025, regular meeting. 2.Commercial and Industrial Development Standards (Citywide) (City File 23-023) The purpose of this zoning ordinance amendment is to address and evaluate the allowed uses and use specific standards within commercial and industrial developments. The Council adopted a work plan at the November 20, 2023, regular meeting, and requested the Planning Commission to provide their initial feedback. The Planning Commission discussed this item at the December 5, 2023, meeting and expressed their desire Commercial and Industrial Development Standards address a number of items such as: specific architectural standards, infrastructure investment incentives, encouragement toward sustainable development practices, proper transitions of intensities and height, the permitted and conditional uses of each zoning Page 2 of 4 type, verbiage, and lighting standards. City Staff prepared a survey for current landowners and lessees to express their opinions on items addressed with this update. Staff mailed the online survey invitation to property owners and tenants whose property is either currently zoned, or guided for Commercial, Industrial, or Mixed-Use. The comment period for this survey closed on January 31, 2024. During the February 8, 2024, City Council meeting, Council directed staff to prioritize Rural Commercial (CR) and Transitional Rural Commercial (TCR) district updates for approval by the end of quarter 2. Staff presented feedback from the Planning Commission and results from the Business Community Survey to the City Council at the April 25, 2024, regular Council meeting for further direction. The City Council and Planning Commission discussed the Commercial and Industrial standards during the May 21, 2024, Joint Work Session. A survey invitation for feedback on Rural Commercial Subdivisions was posted to the City’s media pages and mailed out to properties within 500 feet of CR & TCR parcels. Council discussed the results of this survey during the June 27, 2024, meeting. A public hearing for an ordinance amendment removing self-storage/mini-storage from the CR and I-1 districts was held at the July 2, 2024, Planning Commission meeting. After some discussion, the Planning Commission motioned to recommend approval of this ordinance amendment. Council approved the zoning ordinance amendment, removing self-storage/mini-storage from the CR & I-1 districts at the July 25, 2024, meeting. A public hearing to clarify the use of development rights for subdivision in the UR, RR, CR, and TCR districts was held at the August 1, 2024, Planning Commission meeting. The Planning Commission motioned unanimously to recommend approval of the draft ordinance. Council approved the Zoning Ordinance Amendment at the August 22, 2024, meeting. 3. Camp Solberg (PID 08-119-23-31-0004) (City File 24-021). Aaron and Melissa Solberg submitted an application for a preliminary and final plat to create two single-family residential lots on Outlot B of Weinand Woods located at PID 08-119-23-31-0004. After some discussion at the April 24, 2025 meeting, Council moved to table this item to the June 23, 2025, meeting. 4. St. Thomas the Apostle Church (PID 23-119-23-44-0015) (City File 24-045). St. Thomas the Apostle Catholic Church submitted a Site Plan and Variance application a new campus at 20020 County Road 10. The public hearing for this item was held during the May 1, 2025, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the request. This item is scheduled for the May 22, 2025, Council meeting. 5. Chastek Family Farm Preliminary Plat and Rezoning (PID 21-119-23-12-0002) (City File 25-001). Trek Real Estate and Development request approval of a preliminary plat and rezoning of the Chastek Farm property located at 7600 Maple Hill Road. The application consists of 104 65 ft-wide single-family lots on a 38.16 acre site. The public hearing for this item was held during the March 6, 2025, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the request. The Council approved this item during the May 22, 2025, meeting. 6. Continental Concept Plan (PID 12-119-23-13-0007) (City File 25-008). Continental Properties have submitted a concept plan for a 325-unit multi-family Page 3 of 4 community located on the western half of 19330 County Road 30. Council provided informal feedback to the applicant during the April 24, 2025, Council meeting. 7. New Mahavan Temple CUP (PID 15-119-23-32-0006) (City File 25-009). New Mahavan Temple and Eco Farm Community request approval of a conditional use permit and site plan to allow the operation of a place of worship at 8750 Trail Haven Road. The public hearing for this item was held during the May 1, 2025, Planning Commission meeting. After some discussion, the Planning Commission voted to recommend denial of the request. This item was approved by the Council during the May 22, 2025, meeting. 8. Fairway Shores Final Plat (PID 25-119-23-11-0001) (City File 25-010). Bergeron Homes request approval of the final plat for the first phase of Fairway Shores at Cook Lake, which consists of 24 single-family homes. This item was approved by the Council during the May 22, 2025, meeting. 9. Kariniemi Acres 2nd Addition (PID 33-119-23-21-0002) (City File 25-011). Mike Kariniemi submitted an application for an application for a preliminary plat, final plat and variance to realign the shared property line between 6855 Willow Drive and 6840 Rolling Hills Road. The public hearing for this item was held during the May 1, 2025, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the request. This item was approved during the May 22, 2025, Council meeting. 10. Arens Norling OS&P Preliminary Plat (PID 31-119-23-12-0007) (City File 25-012). Robb and Seth Norling request approval of an Open Space & Preservation plat for their property at 6700 Pioneer Trail. The application consists of 3 single-family lots, and three outlots. One outlot is 6.9-acres in size, and will be used for a future phase of subdivision, and the other outlot is 21.42 acres, which will be preserved as open space unit municipal sewer and water are available to the site. This item is complete for City review and is scheduled for the June 5, 2025, Planning Commission meeting. 11. City Park Remaster (PID 23-119-23-43-0007 & 23-119-23-34-0001) (City File 25- 015). The City of Corcoran has initiated the planning for the City Park Remaster project, which requires approval of a Site Plan and Variance. The public hearing for this item was held during the May 1, 2025, Planning Commission meeting. After some discussion, the Planning Commission recommended approval of the request. This item was approved during the May 22, 2025, Council meeting. 12. Agribusiness Zoning Ordinance Amendment (Citywide) (City File 25-017). John and Maragret Fernandez have requested approval of a zoning ordinance amendment to establish Agribusiness as an allowed use within the Rural Residential zoning district. This item is complete for City review, and is currently scheduled for the June 5, 2025, Planning Commission meeting. 13. Larkin Road Subdivision Concept Plan (PID 26-119-23-13-0006) (City File 25- 018). Maplewood Development LLC have submitted a concept plan for a 189-unit subdivision at 20130 Larkin Road. This item is complete for City review, and is scheduled for the June 12, 2025, Council meeting. 14. Brockton Business Park Preliminary Plat and Site Plan (PID 01-119-23-11-0001) (City File 25-019). Page 4 of 4 Hemple Development LLC request approval of the final plat for the Brockton Business Park light industrial development at 10585 County Road 101. The request consists of one light industrial lot along County Road 101, and one outlot, which would be developed in a future phase. This item was approved during the May 22, 2025, Council meeting. 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.corcoranmn.gov MEMO Meeting Date: June 17, 2025 To: Parks and Trails Commission From: Jessica Christensen Buck, Parks and Recreation Manager Re: Parks, Recreation, and Trails Update ______________________________________________________________________ Summary Garden Club: The flat wheelbarrow tube tire was repaired by staff. Staff has been working with the Garden Club to assemble their requests, now that there is a storage option on site. Park Planning: Staff have been meeting with the Wacker/Espeseth family regarding the playground donation. Additionally, work with and on the SeeMyLegacy platform has continued for those interested in donating to the project either in honor of Bri Espeseth or as a general donation. Council approved going out for bid on the City Park Remaster project on April 24, 2025. The bids were posted on May 2, 2025, with the bid opening for both bids taking place on May 22, 2025. Staff worked with the consultants on the project to develop a memo for the June 12, 2025, City Council meeting. Diamond Lake Regional Trail: City and Three Rivers Park District staff have been collaborating on reimbursement for sections of the trail that have been built. Additionally, City staff is working with the Three Rivers staff to start the reimbursement process for the segment of the trail through City Park. Special Events: Volunteers for Night to Unite have begun to come in through the SeeMyLegacy platform. Staff is in the planning process for both Night to Unite and Bark in the Park. Staff is also exploring alternative locations for Bark in the Park, should City Park be under construction. 9b. 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.corcoranmn.gov City Park: Various City Park reservations have been made for the fields and the pavilion. Rentals range from organization picnics, birthday parties, cricket, youth baseball, and adult softball. In addition, there are various individuals, families, and groups that have been visiting the park for informal activities. City Meeting Items: More information on the items below can be found in the respective agenda packets at www.corcoranmn.gov. May 22, 2025, City Council Meeting 6k. City Park Remaster Site Plan and Variance • City Council approved the site plan and variance for the City Park Remaster. June 12, 2025, City Council Meeting 6h. City Park Bid Results • Staff requested feedback on the bids received, to provide a better understanding of City Council’s desires for a request to approve bids at the Monday, June 23, 2025, City Council meeting. Attachments None 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.corcoranmn.gov MEMO Meeting Date: June 17, 2025 To: Parks and Trails Commission From: Parker Tabor, Program Coordinator Re: Program Coordinator Update ______________________________________________________________________ Summary The following is a summary of items Program Coordinator Tabor has been working on since the last meeting: •Youth Baseball: Rescheduled rainout games, collected equipment from coaches, coordinated jamboree with area teams, and oversaw season wrap-up. •Night to Unite: Began to request donations from area businesses, created new Night to Unite bingo Card, Created Neighborhood party invitation template, and worked with the planning team to finalize plans for the event. •Other: Finalized articles highlighting recreational programming and park rentals to be included in summer newsletter, created potential a map for Bark in the Park, brainstormed potential ideas for feature events after park renovation, updated flyers on bulletin board at the park. Attachments None 9c. MEMORIAL GARDEN POLICY Purpose The purpose of this policy is to establish specific guidelines the City of Corcoran will follow with the funds related to the Memorial Garden. Background The Park Capital fund is a Capital Project fund and is restricted per MN State Statute 85.53. The Memorial Garden was segregated in the Park Capital fund back in 2010, when the park was developed. Responsibility The City Administrator is the responsible authority overseeing all city expenditures and the chief purchasing agent for the City. It is the responsibility of staff to review this policy periodically and bring forth amendments to City Council when needed. Staff will follow this guideline when making purchasing decisions regarding the Memorial Garden. Financial Requirements The Memorial Garden is tracked as a part of the Park Capital fund, which is a special revenue fund. The Memorial Garden’s cash is kept separately from the remainder of the City in its own savings account at the City’s main bank. The funds are committed to expenditures for the purpose of the Memorial Garden. If the park for any reason no longer exists, the funds will be lumped into the remaining Park Capital fund. Funding Funding may come from grants or donations. All funds received are presented to Parks and Trails Commission and the City Council. Making Purchases: For purchases under $5,000: All purchases under $5,000 will be brought forth to the Parks and Trails Commission for approval. If approved by the commission, purchases will subsequently be brought to the City Council for approval as part of the claims register. For purchases equal to or exceeding $5,000: If purchases are equal to or exceed $5,000, approval must be received from both the Parks and Trails Commission and City Council prior to purchase. Examples of past purchases includes the following: • Plants to beautify and maintain the Memorial Garden. • Memorial items such as engraved bricks/boulders and benches. 8200 County Road 116 Corcoran, MN 55340 763-420-2288 www.corcoranmn.gov MEMO Meeting Date: June 17, 2025 To: Parks and Trails Commission From: Jessica Christensen Buck, Parks and Recreation Manager Re: Park Dedication Fund ______________________________________________________________________ Summary Staff has been working to revise the Park Dedication Fund report to create a format that is both useful for the Commission and efficient for staff to maintain. During this process, it was discovered payments appeared to come from the Park Dedication Fund, though they were adjusted utilizing fund transfers. Staff is updating the spreadsheet to more accurately reflect these transactions. While the previous 2025 Garden Club purchases still appear in the current version, it is indicated within the report that these were reimbursed. Going forward, such purchases will not be shown within the park dedication fund to prevent confusion and ensure accurate reporting. One final fund transfer is still needed to fully reimburse the park dedication account for past Garden Club purchases. After this transfer, future Garden Club transactions will be processed and recorded differently to ensure they do not appear as expenditures from the park dedication fund. Below are the totals for the Park Dedication and Memorial Garden Funds, respectively: • Park Dedication Fund: $5,749,998.46 • Memorial Garden Fund: $10,282.28 Attachments None 10b.