HomeMy WebLinkAbout2023-12-18 Council Agenda PacketCorcoran City Council Agenda
December 18, 2023 - 7:00 pm
1.Call to Order / Roll Call
2.Pledge of Allegiance
3.Agenda Approval
4.Commission Representatives*
5.Open Forum – Public Comment Opportunity
6.Presentations/Recognitions
7.Consent Agenda
a.March 9, 2023 Regular Session Minutes*
b.Financial Claims Decembers 6, 2023*
c.Financial Claims December 18, 2023*
d.2024 Enterprise Funds Budget*
e.Water Tower - Pay Request 7*
f.NE Trunk Infrastructure Project – Geotechnical Services Quote*
g.Accept Officer Decker Resignation*
h.Resolution 2023-103 and Police Canine Sale and Imdemnification*
i.CIP Squard Car Order*
j.NW Trails and Grant-In-Aid Program 2024 Update*
k.Resolution 2023-101 Designating Polling Place and Back Up Polling Place Locations*
l.Resolution 2023-102 Appointing Jason R. Tobin as City Administrator*
m. Council Sound System – Change Order 1*
n.Resolution 2023-106 Holiday Toy and Food Drive*
o.Tort Liability Coverage*
p.Solid Waste Hauler Renewals*
q.Land Sale Agreement*
r.Accept Finance Manager Ung Resignation*
s.Water Treatment Plant – Pay Request 7*
t.Resolution 2023-107 Shop-with-a-Cop Annual Event and Donation*
8.Planning Business
9.Unfinished Business – Public Comment Opportunity
a.Public Hearing: 2024 Truth-in-Taxation and Proposed Budget and Property Tax Levy
b.2024 Final General Fund Budget and Property Tax Levy*
c.2024 Full-time, Part-time, and Seasonal Wage Schedule*
d.2024 Fee Schedule Adoption*
e.Website Maintenance Update and Cost Comparison*
f.Logo Final Design *
g.City Logo Water Tower*
HYBRID MEETING OPTION AVAILABLE
The public is invited to attend the regular Council
meetings at City Hall.
Meeting Via Telephone/Other Electronic
Means
Call-in Instructions:
+1 312 626 6799 US
Enter Meeting ID: 847 3833 8679
Video Link and Instructions:
https://us02web.zoom.us/j/84738338679
visit http://www.zoom.us and enter
Meeting ID: 847 3833 8679
*Please note in-person comments will be taken
at the scheduled meeting where noted.
Comments received via email to City Clerk
Friedrich at mfriedrich@corcoranmn.gov or via
public comment cards will also be accepted. All
email and public comment cards must be
received by the Wednesday prior to scheduled
Council meeting.
For more information on options to provide
public comment visit:
www.corcoranmn.gov
*
10.New Business – Public Comment Opportunity
a.Recycling Forgiveness Request*
b.Earned Safe and Sick Time (ESST) Process*
c.MS4 Stormwater Pollution Prevention Plan – Annual Public Input
Opportunity*
d.2024 Strategic Planning Discussion*
e.Call for Work Sessions First Quarter 2024*
11.Staff Reports
a.Planning Projects Update Report*
b.Financial Management Plan Update*
12.2024 City Council Schedule*
13.Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda
Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City
website at www.corcoranmn.gov.
STAFF REPORT Revised Agenda Item: 4.
Summary
The advisory commission representatives for the December 18, 2023, Council meeting are
as follows:
• Planning Commission: Jay Van den Einde
• Parks and Trails Commission: John Schmidt
Financial/Budget
N/A
Council Action
N/A
Attachments
N/A
Council Meeting:
December 18, 2023
Prepared By:
Topic:
Action Required
Informational
STAFF REPORT Agenda Item: 7a.
Council Meeting:
December 18, 2023
Prepared By:
Michelle Friedrich
Topic:
Draft Council Minutes – March 9, 2023
Action Required:
Informational
Summary
The draft Council Regular Minutes for March 9, 2023 will be emailed on Sunday,
December 17, with hard copy provided to Council the evening of the December 18
meeting.
Attachments (Hard copies will be provided December 18, 2023)
1. 2023-03-09 Draft Council Minutes
Agenda Item 7b.
Council Meeting Date:12/6/2023
Prepared By:Jodie Peterson
Amount Project name
$0.00
-$
$188,869.79
188,869.79$
328,304.12$
517,173.91$
Date Paid to Amount Description
11/10/2023 ADP PAYROLL FEES 348.12$ Payoll Processing Fee
11/16/2023 ADP WAGE PAY 108,735.66$ Net Payroll and Taxes
11/17/2023 ADP PAYROLL FEES 109.20$ Payoll Processing Fee
11/20/2023 EMPOWER 5,486.32$ Employee Deferred Comp/Healthcare Savings
11/20/2023 Optum Bank 4,183.76$ Employee HSA
11/20/2023 MN PERA 23,548.17$ Employee Pension
11/21/2023 MN DEPT OF REVEN 75.53$ Fuel Tax
11/24/2023 ADP PAYROLL FEES 322.28$ Payoll Processing Fee
11/30/2023 Optum Bank 4,183.76$ Employee HSA
11/30/2023 ADP WAGE PAY 116,583.91$ Net Payroll and Taxes
12/1/2023 MN PERA 25,798.49$ Employee Pension
12/1/2023 HealthPartners 31,943.37$ Employee Health Insurance Premium
12/4/2023 EMPOWER 5,654.57$ Employee Deferred Comp/Healthcare Savings
12/5/2023 THE HARTFORD 1,679.10$ Employee Disability Premium
Total 328,304.12$
TOTAL EXPENDITURES FOR APPROVAL
Auto Deductions / Electronic Fund Transfer / Other Disbursements
ALL OTHER FINANCIAL CLAIMS
Check Register
(See attached Check Detail Registers)
Total Checks
Total of Auto Deductions
Total
Total Fund #500 =
(See attached Payments Detail)
FINANCIAL CLAIMS
CHECK RANGE
FUND #500 ESCROW CLAIMS
Paid to
SEE THE REGISTER FOR #500 CLAIMS
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/5Page: 12/07/2023 04:05 PM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/21/2023 - 12/06/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34603
3460316,000.00 12/06/234796882022 AUDIT SERVICESABDO LLP11/20/23100-41500-50300
16,000.00 Total For Check 34603
Check 34604
34604937.99 12/06/2320440618GEAR WRENCHACME TOOLS12/05/23100-45200-50210
3460456.84 12/06/2312115159MEASURING WHEELACME TOOLS12/05/23100-45200-50210
34604219.12 12/06/2312112836DEWALT BATTERY PACKACME TOOLS12/05/23100-45200-50210
1,213.95 Total For Check 34604
Check 34605
34605478.81 12/06/2320428593CHAIN SPROCKET AND LOOPACME TOOLS11/29/23100-43100-50225
478.81 Total For Check 34605
Check 34606
346062,625.03 12/06/2312105461MILWAUKEE PRESS TOOL, WRENCHACME TOOLS12/04/23100-45200-50210
2,625.03 Total For Check 34606
Check 34607
34607111.14 12/06/233744352CITY HALL PEST CONTROLADAMS PEST CONTROL, INC.11/20/23100-41900-50401
34607130.57 12/06/233745204CITY HALL PEST CONTROLADAMS PEST CONTROL, INC.11/09/23100-41900-50401
241.71 Total For Check 34607
Check 34608
3460876.73 12/06/231NNQ-WY69-NXDGOFFICE SUPPLIES - HAND SOAP DISPENAMAZON CAPITAL SERVICES11/25/23100-41900-50200
3460890.52 12/06/231YLR-KLQL-TNRTSDXC MEMORY CARDAMAZON CAPITAL SERVICES11/26/23100-41900-50200
3460890.88 12/06/231G3W-6CP9-4PKQOFFICE SUPPLIESAMAZON CAPITAL SERVICES11/15/23100-42100-50200
3460879.66 12/06/2317QC-JL6V-KX3LOFFICE SUPPLIES - NOTEBOOK, DRY ERAMAZON CAPITAL SERVICES11/22/23100-42100-50200
34608(18.74)12/06/231HHH-7XNQ-YJF1RETURNED OFFICE SUPPLIESAMAZON CAPITAL SERVICES11/20/23100-42100-50200
319.05 Total For Check 34608
Check 34609
346094,437.00 12/06/23INV-164630CITY CENTER DRIVE AND 79TH PLACE UAMERICAN ENGINEERING TESTING11/22/23100-00000-22205-130
346091,332.50 12/06/23INV-164630CITY CENTER DRIVE AND 79TH PLACE UAMERICAN ENGINEERING TESTING11/22/23408-48010-50530
5,769.50 Total For Check 34609
Check 34610
346102,548.00 12/06/23224744PW OFFICE HEATING REPAIRB & D PLUMBING HEATING & AC11/20/23100-43100-50223
2,548.00 Total For Check 34610
Check 34611
3461175.00 12/06/2345052TRAINING - WILCOXBCA TRAINING11/22/23100-42100-50207
75.00 Total For Check 34611
Check 34612
346126,983.67 12/06/2362179RED BALL DBRYAN ROCK PRODUCTS INC11/15/23100-45200-50221
6,983.67 Total For Check 34612
Check 34613
34613146.37 12/06/234174139281CITY HALL MATSCINTAS - 47011/15/23100-41900-50400
3461383.70 12/06/234174832614SM SHOP TOWELSCINTAS - 47011/21/23100-43100-50400
3461360.60 12/06/234174832511LG BATH TOWELCINTAS - 47011/21/23100-43100-50400
3461330.09 12/06/234174832623UNIFORM/DISPOSABLE BATHROOM MATCINTAS - 47011/21/23100-43100-50400
3461360.60 12/06/234174139432LG BATH TOWELCINTAS - 47011/15/23100-43100-50400
346136.60 12/06/234174139306UNIFORM/DISPOSABLE BATHROOM MATCINTAS - 47011/15/23100-43100-50400
3461341.93 12/06/234174139379CRT BLUE/CABINETCINTAS - 47011/15/23100-43100-50400
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/5Page: 12/07/2023 04:05 PM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/21/2023 - 12/06/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34613
3461335.27 12/06/234174832623UNIFORM/DISPOSABLE BATHROOM MATCINTAS - 47011/21/23100-43100-50417
34613212.99 12/06/234174832644UNIFORMSCINTAS - 47011/21/23100-43100-50417
3461335.27 12/06/234174139306UNIFORM/DISPOSABLE BATHROOM MATCINTAS - 47011/15/23100-43100-50417
34613212.99 12/06/234174139399UNIFORMSCINTAS - 47011/15/23100-43100-50417
926.41 Total For Check 34613
Check 34614
346141,856.30 12/06/23361976MONTHLY BILLING FOR NOVEMBER 2023 COMPUTER INTEGRATION TECH11/15/23100-41920-50300
1,856.30 Total For Check 34614
Check 34615
346151,037.43 12/06/23S103304935.0013' VENT AND MOUNTDAKOTA SUPPLY GROUP12/04/23100-45200-50210
1,037.43 Total For Check 34615
Check 34616
3461673.20 12/06/23101823 CHCITY HALL FIRE EXTINGUISHER INSPECDEHMER FIRE PROTECTION10/18/23100-41900-50300
3461636.25 12/06/23101823 PDPOLICE DEPT FIRE EXTINGUISHER INSPDEHMER FIRE PROTECTION10/18/23100-42100-50300
34616257.60 12/06/2310282023FIRE EXTINGUISHER INSPECTIONDEHMER FIRE PROTECTION10/18/23100-43100-50300
367.05 Total For Check 34616
Check 34617
3461715.25 12/06/2311102023SQUAD 562 TAB RENEWALDVS11/10/23100-42100-50403
15.25 Total For Check 34617
Check 34618
34618535.39 12/06/230523353WATER METERSFERGUSON WATERWORKS #251811/28/23601-49400-50210
3461840.75 12/06/2300523412WATER METERSFERGUSON WATERWORKS #251811/20/23601-49400-50210
3461848,720.00 12/06/230523143WATER METERSFERGUSON WATERWORKS #251811/17/23601-49400-50210
34618350.01 12/06/230523348WATER METER OIL/PAINT/COUPLERFERGUSON WATERWORKS #251811/17/23601-49400-50210
49,646.15 Total For Check 34618
Check 34619
3461980.00 12/06/23INV00310460SHIFT SCHEDULING 11/20/23-12/19/23HUMANITY LLC11/20/23100-42100-50300
80.00 Total For Check 34619
Check 34620
34620190.00 12/06/2303184712024 CHIEF OF POLICE MEMBERSHIPIACP11/14/23100-00000-15500
190.00 Total For Check 34620
Check 34621
34621190.50 12/06/2380449695OIL BATH SEALISC COMPANIES INC11/15/23100-43100-50220
190.50 Total For Check 34621
Check 34622
346223,556.80 12/06/2339158WEAR PARTSKRIS ENGINEERING11/21/23100-43122-50224
3462213,756.29 12/06/2339159SNO-SHOCK BLADE/GAUGES/3 & 4 FT EDKRIS ENGINEERING11/21/23100-43125-50210
17,313.09 Total For Check 34622
Check 34623
34623495.09 12/06/23222397STREET SIGNSM-R SIGN CO., INC.11/20/23100-43100-50226
495.09 Total For Check 34623
Check 34624
3462429.88 12/06/2325172WASTE CANMENARDS MAPLE GROVE11/14/23100-43100-50210
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/5Page: 12/07/2023 04:05 PM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/21/2023 - 12/06/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34624
29.88 Total For Check 34624
Check 34625
3462556,952.69 12/06/233912FINALED PERMITS OCTOBER 2023METRO WEST INSPECTION SERVIC11/20/23100-42400-50300
56,952.69 Total For Check 34625
Check 34626
34626(300.21)12/06/239480545SOLENOIDMIDWEST MACHINERY CO.01/01/23100-43100-50220
346262,507.29 12/06/239746479JOHN DEERE ACTUATOR REPAIRMIDWEST MACHINERY CO.01/01/23100-43100-50220
346263.67 12/06/239157687BUSHING 2 PACKMIDWEST MACHINERY CO.01/01/23100-45200-50210
346261,947.05 12/06/239455087SHAIN SPOR/SNAP KEY RINGMIDWEST MACHINERY CO.01/01/23100-45200-50221
34626241.30 12/06/239834308OIL FILTERSMIDWEST MACHINERY CO.01/01/23100-45200-50221
4,399.10 Total For Check 34626
Check 34627
346273,042.00 12/06/234Q 2023WATER CONNECTION 10/01/23-12/31/23MN DEPARTMENT OF HEALTH12/01/23601-49400-50300
3,042.00 Total For Check 34627
Check 34628
346282,295.00 12/06/232330RADIO CONTROL AND CRANE SWITCHMN HOIST INSPECTION INC11/24/23100-43100-50223
346281,136.59 12/06/232337INSPECTION OF CRANE, AND AUTOMOTIVMN HOIST INSPECTION INC11/30/23100-43100-50300
3,431.59 Total For Check 34628
Check 34629
34629133.40 12/06/2356754REPLACEMENT PART FOR EMERGENCY LIGNORTHERN SAFETY TECHNOLOGY11/28/23100-43100-50220
133.40 Total For Check 34629
Check 34630
34630787.75 12/06/23PSO058227-1MINIMIZER 13-22 MACK AND FLOOR MATNUSS TRUCK & EQUIPMENT11/27/23100-43100-50220
787.75 Total For Check 34630
Check 34631
3463139.95 12/06/23340536797001OFFICE SUPPLIESODP BUSINESS SOLUTIONS, LLC11/21/23100-41900-50200
39.95 Total For Check 34631
Check 34632
346321,750.00 12/06/233002CITY HALL ELECTRICAL CIRCUIT AND RPATNODE ELECTRIC11/29/23100-41900-50401
1,750.00 Total For Check 34632
Check 34633
34633141.99 12/06/23Q1067962FOLDER INSERTER LEASE 12/15/23-03/QUADIENT LEASING USA INC11/13/23100-41900-50413
34633141.99 12/06/23Q1067962FOLDER INSERTER LEASE 12/15/23-03/QUADIENT LEASING USA INC11/13/23601-49400-50413
34633141.99 12/06/23Q1067962FOLDER INSERTER LEASE 12/15/23-03/QUADIENT LEASING USA INC11/13/23602-49450-50413
425.97 Total For Check 34633
Check 34634
34634174.57 12/06/23409237NO PASSING ZONE SIGNSIGN SOLUTIONS USA11/15/23100-43100-50226
34634702.04 12/06/23409238SIGN SYMBOLS - PEDESTRIAN, AHEAD, SIGN SOLUTIONS USA11/15/23100-43100-50226
876.61 Total For Check 34634
Check 34635
346351,879.45 12/06/2312-2023DECEMBER 2023 LIFE INSURANCE PREMISTANDARD INSURANCE COMPANY12/01/23100-00000-21709
1,879.45 Total For Check 34635
Check 34636
34636586.90 12/06/23I1664832NEW HIRE UNIFORM - WILCOXSTREICHER'S POLICE EQUIPMENT11/09/23100-42100-50417
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/5Page: 12/07/2023 04:05 PM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/21/2023 - 12/06/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34636
34636222.97 12/06/23I1666142HOLSTER AND BELTSTREICHER'S POLICE EQUIPMENT11/16/23100-42100-50417
3463612.00 12/06/23I1666330UNIFORM ALTERATION - WILCOXSTREICHER'S POLICE EQUIPMENT11/17/23100-42100-50417
346366.00 12/06/23I1666329SHIRT ALTERATION - WILCOXSTREICHER'S POLICE EQUIPMENT11/17/23100-42100-50417
34636914.54 12/06/23I1666316NEW HIRE PISTOL & HOLSTER - WILCOXSTREICHER'S POLICE EQUIPMENT11/17/23100-42100-50417
1,742.41 Total For Check 34636
Check 34637
34637402.50 12/06/23380491BADGE TINSYMBOLARTS LLC11/14/23100-42100-50417
402.50 Total For Check 34637
Check 34638
34638338.38 12/06/2311212023CELL SERVICE 10/21/23-11/20/23T-MOBILE11/21/23100-43100-50321
338.38 Total For Check 34638
Check 34639
34639350.00 12/06/2311172023FSA REIMBURSEMENTTIM SPELLACY11/17/23100-00000-21710
350.00 Total For Check 34639
Check 34640
3464016.00 12/06/231010TRAINING PARKINGCREDIT CARD PURCHASES11/16/23100-42100-50207
3464023.09 12/06/23231114-02-36TRAINING MEALCREDIT CARD PURCHASES11/14/23100-42100-50207
3464076.59 12/06/232311120012CRITICAL INCIDENT DEBRIEF MEETINGCREDIT CARD PURCHASES11/17/23100-42100-50207
34640157.80 12/06/2344184305TZD CONFERENCE LODGINGCREDIT CARD PURCHASES11/17/23100-42100-50207
34640180.00 12/06/23520119ALERTING SUBSCRIPTIONACTIVE911, INC.11/27/23100-42100-50300
34640342.99 12/06/2322900421CELL PHONE REPAIRCREDIT CARD PURCHASES11/16/23100-42100-50321
3464063.03 12/06/23120423TRAINING MEALCREDIT CARD PURCHASES12/04/23100-43100-50207
3464045.36 12/06/23S164821FIRE HOSE DIRECT FIRE NOZZLECREDIT CARD PURCHASES12/06/23100-45200-50210
904.86 Total For Check 34640
Check 34641
34641424.46 12/06/23515933083COPIER LEASEUS BANKCORP EQUIPMENT FINANC11/18/23100-41920-50210
424.46 Total For Check 34641
Check 34642
346421,118.88 12/06/2350024607081PLASTIC BAGS FIBER PLUSWHITE CAP11/21/23100-43100-50225
1,118.88 Total For Check 34642
Check 34643
34643391.00 12/06/23I19452PARK PORTABLE RENTAL OCT 2023WRUCK SEWER & PORTABLE RENTA11/21/23100-45100-50210
391.00 Total For Check 34643
Check 34644
346441,076.92 12/06/23854133756PW BUILDING ELECTRICITYXCEL ENERGY11/21/23100-43100-50381
1,076.92 Total For Check 34644
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/5Page: 12/07/2023 04:05 PM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/21/2023 - 12/06/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
134,565.16 Fund 100 GENERAL FUND
1,332.50 Fund 408 PAVEMENT MANAGEMENT
52,830.14 Fund 601 WATER
141.99 Fund 602 SEWER
Fund Totals:
188,869.79 Total For All Funds:
Agenda Item 7b.
Council Meeting Date:12/18/2023
Prepared By:Jodie Peterson
Amount Project name
$0.00
-$
$689,157.17
689,157.17$
121,550.82$
810,707.99$
Date Paid to Amount Description
12/7/2023 RevTrak 27.51$ Credit Card Fee
12/8/2023 ADP PAYROLL FEES 339.80$ Payoll Processing Fee
12/8/2023 INVOICE CLOUD 1,554.10$ Credit Card Processing Fee
12/8/2023 Farmer's Bank 10.00$ Bank Fee
12/14/2023 Optum Bank 4,183.76$ Employee HSA
12/14/2023 ADP Wage Pay 115,463.16$ Net Payroll and Taxes
Total 121,550.82$
FINANCIAL CLAIMS
CHECK RANGE
FUND #500 ESCROW CLAIMS
Paid to
SEE THE REGISTER FOR #500 CLAIMS
Total
Total Fund #500 =
(See attached Payments Detail)
TOTAL EXPENDITURES FOR APPROVAL
Auto Deductions / Electronic Fund Transfer / Other Disbursements
ALL OTHER FINANCIAL CLAIMS
Check Register
(See attached Check Detail Registers)
Total Checks
Total of Auto Deductions
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/8Page: 12/15/2023 10:30 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34645
346458,137.50 12/18/23480447FINANCIAL ASSISTANCE/AUDIT PREPABDO LLP11/30/23100-41500-50300
8,137.50 Total For Check 34645
Check 34646
34646(104.65)12/18/2312065617CREDIT MEMO FOR CHAIN LOOPACME TOOLS11/27/23100-43100-50210
34646462.48 12/18/2312115163CHAINSAWACME TOOLS12/05/23100-43100-50225
3464616.33 12/18/2312141963CHAIN SPROCKETACME TOOLS12/11/23100-43100-50225
374.16 Total For Check 34646
Check 34647
34647238.56 12/18/23PSO051186-1STOP BOLT KITASPEN EQUIPMENT COMPANY11/20/23100-43100-50220
238.56 Total For Check 34647
Check 34648
3464825.54 12/18/232490745UNLEADED 87BEAUDRY OIL COMPANY11/22/23100-41900-50212
346481,162.15 12/18/232490745UNLEADED 87BEAUDRY OIL COMPANY11/22/23100-42100-50212
3464889.40 12/18/232490745UNLEADED 87BEAUDRY OIL COMPANY11/22/23100-43100-50212
34648788.30 12/18/232490026ULS DYED FUELBEAUDRY OIL COMPANY11/22/23100-43100-50212
2,065.39 Total For Check 34648
Check 34649
34649607.07 12/18/2312202023CITY STAFF APPRECIATION LUNCHBIG BORE BBQ CO.12/12/23100-41900-50210
607.07 Total For Check 34649
Check 34650
3465058.00 12/18/234740LEGAL SERVICES NOVEMBER 2023CARSON, CLELLAND & SCHREDER11/30/23100-00000-22205-110
346506,062.30 12/18/234740LEGAL SERVICES NOVEMBER 2023CARSON, CLELLAND & SCHREDER11/30/23100-41600-50300
346504,750.00 12/18/234740LEGAL SERVICES NOVEMBER 2023CARSON, CLELLAND & SCHREDER11/30/23100-42100-50304
10,870.30 Total For Check 34650
Check 34651
34651583.03 12/18/239884559-7 11/20PUBLIC WORKS GAS BILL 10/27/23-11/CENTERPOINT ENERGY 11/30/23100-43100-50381
583.03 Total For Check 34651
Check 34652
3465216,868.28 12/18/233956542024 LETG ANNUAL SUBSCRIPTION FEECENTRAL SQUARE TECHNOLOGIES11/02/23100-00000-15500
16,868.28 Total For Check 34652
Check 34653
34653146.37 12/18/2341754457525CITY HALL MATSCINTAS - 47011/29/23100-41900-50400
346538.03 12/18/234176247567LG BATH TOWELCINTAS - 47012/06/23100-42100-50400
3465330.55 12/18/234175457595CRT CABINET/DISPOSABLE BATHROOM MACINTAS - 47011/29/23100-43100-50210
3465360.60 12/18/234175457596LG BATH TOWELCINTAS - 47011/29/23100-43100-50210
3465330.09 12/18/234176247603UNIFORM/DISPOSABLE BATHROOM MATCINTAS - 47012/06/23100-43100-50400
346536.60 12/18/234175457507UNIFORM AND DISPOSABLE BATHROOM MACINTAS - 47011/29/23100-43100-50400
3465332.12 12/18/234176247624LG BATH TOWELSCINTAS - 47012/06/23100-43100-50400
3465383.70 12/18/234176247604SHOP TOWELSCINTAS - 47012/06/23100-43100-50400
3465335.27 12/18/234176247603UNIFORM/DISPOSABLE BATHROOM MATCINTAS - 47012/06/23100-43100-50417
34653212.99 12/18/234176247732UNIFORMSCINTAS - 47012/06/23100-43100-50417
3465335.27 12/18/234175457507UNIFORM AND DISPOSABLE BATHROOM MACINTAS - 47011/29/23100-43100-50417
34653212.99 12/18/234175457626UNIFORMSCINTAS - 47011/29/23100-43100-50417
894.58 Total For Check 34653
Check 34654
34654471.25 12/18/23BP23-0044-2BP23-0044 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
CHECK REGISTER - COUNCIL
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DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34654
34654146.25 12/18/23BP23-0003-4BP23-0003 STAFF PLANNER TIME 11/20CITY OF CORCORAN12/07/23100-00000-22205
3465448.75 12/18/23BP23-0022-6BP23-0022 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
3465432.50 12/18/23BP23-0024-6BP23-0024 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
34654178.75 12/18/23BP23-0048BP23-0048 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
3465432.50 12/18/23BP23-0006.6BP23-0006 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
3465432.50 12/18/23BP23-0038-2BP 23-00038 STAFF PLANNER TIME 11/CITY OF CORCORAN12/07/23100-00000-22205
3465416.25 12/18/23BP22-0012-2BP22-12 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
3465416.25 12/18/23BP23-0016-8BP23-0016 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
3465432.50 12/18/23BP23-0052BP23-0052 STAFF PLANNER TIME 11/23CITY OF CORCORAN12/07/23100-00000-22205
34654130.00 12/18/23DD 112023STAFF PLANNER TIME MAY 2023CITY OF CORCORAN11/30/23100-00000-22205-024
34654130.00 12/18/236012023STAFF PLANNER TIME FOR MAY 2023CITY OF CORCORAN06/01/23100-00000-22205-024
3465445.00 12/18/2311302023STAFF ENGINEERING TIME NOV 2023CITY OF CORCORAN11/30/23100-00000-22205-024
3465490.00 12/18/23KM 113023STAFF ENGINEERING TIME 11/30/23 KACITY OF CORCORAN11/30/23100-00000-22205-044
3465445.00 12/18/2311/30/23STAFF ENGINEER TIME 11/2023CITY OF CORCORAN11/30/23100-00000-22205-056
3465445.00 12/18/2311.27.23STAFF ENGINEERING TIME 11/2023CITY OF CORCORAN11/27/23100-00000-22205-056
3465445.00 12/18/23NI 112923STAFF ENGINEERING TIME 11/2023CITY OF CORCORAN11/29/23100-00000-22205-076
3465445.00 12/18/23RCR 113023STAFF ENGINEERING TIME 11/2023CITY OF CORCORAN12/12/23100-00000-22205-098
3465445.00 12/18/23BP22-0021-3BP22-0021 STAFF ENGINEERING TIME 1CITY OF CORCORAN12/07/23100-00000-22205-128
3465445.00 12/18/23WHE 113023STAFF ENGINEER TIME 11/30/2023CITY OF CORCORAN11/30/23100-00000-22205-128
34654135.00 12/18/23RCR 112023STAFF ENGINEERING TIME 11/2023CITY OF CORCORAN12/12/23100-00000-22205-130
1,807.50 Total For Check 34654
Check 34655
34655269.17 12/18/2312052023CITY HALL/POLICE INTERNETCOMCAST - 002320212/05/23100-41900-50321
34655269.18 12/18/2312052023CITY HALL/POLICE INTERNETCOMCAST - 002320212/05/23100-42100-50321
538.35 Total For Check 34655
Check 34656
34656295.05 12/18/23189152083INTERNET NOVEMBER 2023COMCAST - 93089903512/01/23100-43100-50380
295.05 Total For Check 34656
Check 34657
34657128.72 12/18/2312052023PHONE SERVICES 12/10/23-01/09/24COMCAST 004489312/05/23100-43100-50321
128.72 Total For Check 34657
Check 34658
34658113.95 12/18/233637795 MONTH SUB ACROBAT STANDARD DCCOMPUTER INTEGRATION TECH12/06/23100-41920-50210
34658267.00 12/18/23363773WINDOW SERVER SOFTWARE ASSURANCECOMPUTER INTEGRATION TECH12/06/23100-41920-50210
346582,183.00 12/18/23363217FORTINET FORTICARE PROTECTION BUNDCOMPUTER INTEGRATION TECH11/21/23100-41920-50300
34658885.00 12/18/23362518MANAGED BACKUP DECEMBER 2023COMPUTER INTEGRATION TECH11/15/23100-41920-50300
346585,400.00 12/18/23362830AGREEMENT MANAGED SERVICES DECEMBECOMPUTER INTEGRATION TECH11/15/23100-41920-50300
346581,386.00 12/18/23363269REMOTE SUPPORT SERVICESCOMPUTER INTEGRATION TECH11/21/23100-41920-50300
10,234.95 Total For Check 34658
Check 34659
3465986.00 12/18/23100X07923605PD OFFICE WATERCULLIGAN BOTTLED WATER11/30/23100-41900-50210
86.00 Total For Check 34659
Check 34660
34660250.00 12/18/2312112023CITY ADMINISTRATOR CANDIDATE MILEADAVID CARLSON12/11/23100-41320-50331
250.00 Total For Check 34660
Check 34661
346613,350.90 12/18/2300000668CITY ADMINISTRATOR SEARCH EXPENSESDDA HUMAN RESOURCES INC11/29/23100-41320-50300
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/8Page: 12/15/2023 10:30 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34661
3,350.90 Total For Check 34661
Check 34662
346624,135.40 12/18/2303767-1PEDESTRIAN CROSSING RRFB SIGNDESIGN ELECTRIC, INC.11/20/23101-41900-50210
4,135.40 Total For Check 34662
Check 34663
346633,831.52 12/18/23254776CUTTER SHAFT REPLACEMENTDIAMOND MOWERS11/28/23100-43100-50225
3,831.52 Total For Check 34663
Check 34664
3466467.28 12/18/23975292ORDINANCE NO. 2023-504 NOTICEECM PUBLISHERS INC11/30/23100-41900-50350
3466471.23 12/18/23975291ORDINANCE NO. 2023-509ECM PUBLISHERS INC11/30/23100-41900-50350
3466471.23 12/18/23975290ORDINANCE NO. 2023-511ECM PUBLISHERS INC11/30/23100-41900-50350
3466475.21 12/18/23976306DEC 18 PUBLIC HEARING T&T HEARINGECM PUBLISHERS INC12/07/23100-41900-50350
284.95 Total For Check 34664
Check 34665
346651.00 12/18/2323-0847PERMIT REFUND P23-0847ECOWATER11/15/23100-00000-20802
3466555.00 12/18/2323-0847PERMIT REFUND P23-0847ECOWATER11/15/23100-00000-32230
34665(25.00)12/18/2323-0847PERMIT REFUND P23-0847ECOWATER11/15/23100-00000-36200
31.00 Total For Check 34665
Check 34666
34666899.46 12/18/23344608SIREN MAINTENANCE 01/2024-06/2024EMBEDDED SYSTEMS, INC.12/04/23100-42151-50381
899.46 Total For Check 34666
Check 34667
3466730.00 12/18/2317576SELECT GRANULARFEHN COMPANIES11/08/23100-43122-50224
30.00 Total For Check 34667
Check 34668
346681,529.00 12/18/232597AGENCY SETUPFIRST ARRIVING IO, INC11/27/23100-42151-50210
1,529.00 Total For Check 34668
Check 34669
34669126.90 12/18/233110316NOVEMBER 2023 SUPPORT SERVICESGOPHER STATE ONE CALL11/30/23601-49400-50380
34669126.90 12/18/233110316NOVEMBER 2023 SUPPORT SERVICESGOPHER STATE ONE CALL11/30/23602-49450-50380
253.80 Total For Check 34669
Check 34670
3467019,414.58 12/18/23QTR4_20232023 4TH QTR FIRE PROTECTIONCITY OF HANOVER11/01/23100-42200-50300
19,414.58 Total For Check 34670
Check 34671
34671420.00 12/18/231337523-0625 HORSESHOE BEND DRIVEHAUGO GEOTECHNICAL SERVICES 11/21/23100-43170-50300
420.00 Total For Check 34671
Check 34672
3467210.00 12/18/231000215909VIEW RECODED DOCUMENT HENNEPIN COUNTY ACCOUNTS REC12/04/23100-41910-50300
346725.00 12/18/231000215909VIEW RECODED DOCUMENT HENNEPIN COUNTY ACCOUNTS REC12/04/23100-42400-50300
15.00 Total For Check 34672
Check 34673
346732,149.43 12/18/2314044PW APPARELJ&J ATHLETICS11/30/23100-43100-50417
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/8Page: 12/15/2023 10:30 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34673
2,149.43 Total For Check 34673
Check 34674
346743,088.51 12/18/2312062023EMPLOYEE REIMBURESMENT & FSA REIMBJESSICA BEISE12/06/23100-00000-21710
34674450.00 12/18/2312062023EMPLOYEE REIMBURESMENT & FSA REIMBJESSICA BEISE12/06/23100-41320-50321
3467415.39 12/18/2312062023EMPLOYEE REIMBURESMENT & FSA REIMBJESSICA BEISE12/06/23100-41320-50331
3,553.90 Total For Check 34674
Check 34675
34675250.00 12/18/2312122023CITY ADMINISTRATOR CANDIDATE REIMBJOHN HARRENSTEIN12/12/23100-41320-50331
250.00 Total For Check 34675
Check 34676
34676300.00 12/18/2312142023CELL PHONE REIMBURSEMENTKATHY HUGHES12/01/23100-41900-50321
300.00 Total For Check 34676
Check 34677
346771,807.08 12/18/23369717MACHINE PARTS - EATON SPINNER MOTOLITTLE FALLS MACHINE11/27/23100-43125-50210
1,807.08 Total For Check 34677
Check 34678
34678225.00 12/18/233369294OIL DRUMLUBE-TECH & PARTNERS, LLC12/04/23100-42100-50212
346782,972.83 12/18/233369294OIL DRUMLUBE-TECH & PARTNERS, LLC12/04/23100-43100-50212
3,197.83 Total For Check 34678
Check 34679
34679445.04 12/18/2312152023APWA FALL CONFERENCE REIMBURSEMENTMATTSON, KEVIN12/08/23100-43100-50207
445.04 Total For Check 34679
Check 34680
3468050.00 12/18/23008912024 MEMBERSHIP RENEWAL - FRIEDRICMCFOA11/22/23100-00000-15500
50.00 Total For Check 34680
Check 34681
34681233.66 12/18/2325796COMB WRN STD/COFFEE MAKER/GORILLA MENARDS MAPLE GROVE11/29/23100-43100-50210
3468129.88 12/18/2325797BOLTSMENARDS MAPLE GROVE11/29/23100-43100-50210
263.54 Total For Check 34681
Check 34682
3468223,413.36 12/18/230001165560WASTE WATER SERVICES DECEMBER 2023METROPOLITAN COUNCIL ENVIRO12/01/23602-49450-50312
23,413.36 Total For Check 34682
Check 34683
3468367,095.00 12/18/2311302023NOVEMBER 2023 SAC CHARGESMETROPOLITAN COUNCIL12/01/23602-00000-20800
34683(670.95)12/18/2311302023NOVEMBER 2023 SAC CHARGESMETROPOLITAN COUNCIL12/01/23602-00000-36200
66,424.05 Total For Check 34683
Check 34684
3468498.20 12/18/23P10797ISOLATORMINNESOTA EQUIPMENT, INC.12/05/23100-45200-50210
98.20 Total For Check 34684
Check 34685
34685376.00 12/18/23152362024 MEMBERSHIP RENEWAL - GOTTSCHAMN CHIEFS OF POLICE ASSOC12/01/23100-00000-15500
376.00 Total For Check 34685
Check 34686
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/8Page: 12/15/2023 10:30 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34686
34686206.48 12/18/23510921PITMAN ARM ASSEMBLYNAPA AUTO PARTS - Corcoran12/11/23100-43100-50220
206.48 Total For Check 34686
Check 34687
34687384.62 12/18/2312122023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN12/11/23100-00000-21710
384.62 Total For Check 34687
Check 34688
346881,120.00 12/18/2311302023EMR REFRESHERNORTH MEMORIAL11/30/23100-42100-50207
1,120.00 Total For Check 34688
Check 34689
346897,480.00 12/18/2352993790LIME PELLETS AND 20/10/10/50 BLENDNUTRIEN AG SOLUTIONS, INC.11/20/23100-45200-50221
7,480.00 Total For Check 34689
Check 34690
3469029.98 12/18/23340570751001WALL SIGNODP BUSINESS SOLUTIONS, LLC11/23/23100-41900-50210
29.98 Total For Check 34690
Check 34691
34691404.36 12/18/235725479WHITE BOARDOFFICE SUPPLY12/06/23100-41320-50210
404.36 Total For Check 34691
Check 34692
346921,730.00 12/18/2324787PD TESTINGON-SITE MEDICAL SERVICES INC10/12/23100-42100-50300
1,730.00 Total For Check 34692
Check 34693
34693456,766.51 12/18/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO11/16/23601-00000-16500
34693(22,838.32)12/18/232277052074 PAY CORCORAN WATER TOWER STORAGE TANK PHOENIX FABRICATORS & ERECTO11/16/23601-00000-20610
433,928.19 Total For Check 34693
Check 34694
34694310.00 12/18/2311202023USPS MARKETING MAIL FEEROGERS POST OFFICE11/20/23100-41900-50322
310.00 Total For Check 34694
Check 34695
34695161.59 12/18/2312182023FSA REIMBURSEMENTMIKE PRITCHARD12/18/23100-00000-21710
161.59 Total For Check 34695
Check 34696
34696872.09 12/18/230894-006471870CITY RECYCLING NOVEMBER 2023REPUBLIC SERVICES11/30/23100-43201-50300
872.09 Total For Check 34696
Check 34697
346972,955.42 12/18/232023A2023 DELINQUENT RECYCLING BILLSREPUBLIC SERVICES12/15/23100-00000-36100
2,955.42 Total For Check 34697
Check 34698
346981,429.27 12/18/232023B2023 DELINQUENT RECYCLING BILLSREPUBLIC SERVICES12/15/23100-00000-34400
1,429.27 Total For Check 34698
Check 34699
34699103.00 12/18/2365035BUSINESS CARDS - WILCOXROGERS PRINTING12/05/23100-42100-50210
103.00 Total For Check 34699
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/8Page: 12/15/2023 10:30 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34700
3470060.92 12/18/2312/11/23CITY ADMINISTRATOR CANDIDATE MILEASCOTT HILDEBRAND12/11/23100-41320-50331
60.92 Total For Check 34700
Check 34701
3470126,285.25 12/18/23H23-1070-002PAVEMENT MARKINGSSIR LINES-A-LOT LLC11/30/23100-43121-50400
34701(2,025.00)12/18/23H23-1070-002PAVEMENT MARKINGSSIR LINES-A-LOT LLC11/30/23408-00000-20610
24,260.25 Total For Check 34701
Check 34702
347021,976.00 12/18/232156554CITY CENTER DR & 79TH PLACESTANTEC CONSULTING SERVICES11/14/23100-00000-22205-130
347028,727.92 12/18/232167827COOK LAKE TURN LANESTANTEC CONSULTING SERVICES12/08/23100-00000-22205-133
10,703.92 Total For Check 34702
Check 34703
34703146.10 12/18/23I1624084-2AMMUNITIONSTREICHER'S POLICE EQUIPMENT03/24/23100-42100-50207
34703323.99 12/18/23I1666317FLASHLIGHT - WILCOXSTREICHER'S POLICE EQUIPMENT11/17/23100-42100-50417
470.09 Total For Check 34703
Check 34704
34704810.00 12/18/2312122023BACKGROUND INVESTIGATIONSUPERIOR BACKGROUND INVESTIG12/12/23100-42100-50300
810.00 Total For Check 34704
Check 34705
3470573.53 12/18/2311162023CELL SERVICE 10/26/23-11/15/23T-MOBILE11/16/23100-43100-50321
73.53 Total For Check 34705
Check 34706
34706457.92 12/18/2312012023UNION DUES/TLDF DECEMBER 2023TEAMSTER LOCAL 32012/04/23100-00000-21707
457.92 Total For Check 34706
Check 34707
347071,009.57 12/18/2388034-00INDENT CRIMPER/CONNECTORS/PARALLEL TERMINAL SUPPLY CO11/30/23100-45200-50210
1,009.57 Total For Check 34707
Check 34708
347081,020.00 12/18/2323113000CITY HALL & PD CLEANINGULTIMATE CLEANERS LLC11/30/23100-41900-50401
1,020.00 Total For Check 34708
Check 34709
34709170.00 12/18/23120620232024 GFOA MEMBERSHIP RENEWALCREDIT CARD PURCHASES12/06/23100-00000-15500
34709112.46 12/18/2312122023K9 SQUAD INTERIOR CLEANINGCREDIT CARD PURCHASES12/12/23100-42100-50403
282.46 Total For Check 34709
Check 34710
34710210.89 12/18/239950249856PD/CH CELL PHONE VERIZON WIRELESS12/11/23100-41900-50321
34710534.20 12/18/239950249856PD/CH CELL PHONE VERIZON WIRELESS12/11/23100-42100-50321
34710489.14 12/18/239950249856PD/CH CELL PHONE VERIZON WIRELESS12/11/23100-42100-50323
1,234.23 Total For Check 34710
Check 34711
347116,750.00 12/18/2310018665943PATCHER II RENTALWHITE CAP09/06/23100-43121-50224
6,750.00 Total For Check 34711
Check 34712
34712378.55 12/18/23855505259BELLWETHER - STREET LIGHTSXCEL ENERGY12/04/23100-00000-22205
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/8Page: 12/15/2023 10:30 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34712
378.55 Total For Check 34712
Check 34713
3471327.25 12/18/238553759399820 CO RD 101 WATER METERXCEL ENERGY12/01/23601-49400-50381
27.25 Total For Check 34713
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/8Page: 12/15/2023 10:30 AM
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DB: Corcoran
EXP CHECK RUN DATES 12/07/2023 - 12/18/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
163,000.12 Fund 100 GENERAL FUND
4,135.40 Fund 101 LONG-TERM PLANNING FUND
(2,025.00)Fund 408 PAVEMENT MANAGEMENT
434,082.34 Fund 601 WATER
89,964.31 Fund 602 SEWER
Fund Totals:
689,157.17 Total For All Funds:
STAFF REPORT Agenda Item: 7d.
Council Meeting
December 18, 2023
Prepared By
Jay Tobin
Topic
2024 Enterprise Funds Budget
Action Required
Approval
Summary
Attached to this report are proposed 2024 budgets for the water, sanitary sewer,
streetlight, and stormwater funds, also known as Enterprise Funds. The budgets were
created based upon a combination of past year’s actual numbers and upon the
assumptions of the 2022 City’s Financial Management Plan for the water and sewer
budget. The Streetlight Enterprise Fund was created in 2023, therefore there is little
known data to predict the revenue/expenditures accurately at this time. Currently,
Stormwater Enterprise Fund (603) FY 2022 expected ending cash balance is
$65,279.73. No further changes have been made since last presented.
Financial/Budget
Staff is anticipating a positive net impact to both the water and sewer fund for 2024. The
gap between revenue and expenditures in each fund will aid in future infrastructure
expansion.
Water Fund Sewer Fund Stormwater* Streetlight*
Revenue $ 3,321,200 $ 1,648,350 $10,000 0
Expenditures $ 3,073,012 $ 1,156,088 $1,000
Net Income $ 248,188 $ 492,300 $10,000 $(1,000)
*Staff are working on policies, procedures, and fees for these funds.
Options
1. Adopt resolution 2023-100 Adopting Final 2024 Enterprise Funds Budget.
2. Adopt resolution 2023-100 Adopting Final 2024 Enterprise Funds Budget with
amendments.
Recommendation
Adopt resolution 2023-100 Adopting Final 2024 Enterprise Funds Budget.
Council Action
Consider a motion to approve water and sewer budgets as presented.
Attachments
1. Water Enterprise Fund – 2024 Budget
2. Sanitary Sewer Enterprise Fund – 2024 Budget
3. Stormwater Enterprise Fund - 2024 Budget
4. Resolution 2023-100 Adopting Final 2024 Enterprise Funds Budget
REVENUE
GL Account Description 2020 Actual 2021 Actual 2022 Actual 2023 Budget 2024 Budget 2023/2024
$$ Difference
2023/2024
% Change
601-00000-36100 Special Assessments 7,362 17,468 22,236 - - - -
601-00000-36210 Interest Earnings 26,990 2,014 27,970 15,000 15,000 - -
601-00000-36400 Refunds/Reimbursements 8,589 74,675 1,160 - - - -
601-00000-37101 Water Meters 85,290 102,956 62,658 93,750 85,500 (8,250) -19.1%
601-00000-37102 Bulk Water Sales - - 16,878 500 500 - -
601-00000-37110 Water Residential 183,880 350,827 357,126 545,600 763,300 217,700 52.7%
601-00000-37120 Water Multi-Residential - - - - 13,100 13,100 -
601-00000-37130 Water Commercial/Industrial 10,133 17,088 13,341 17,400 30,600 13,200 78.6%
601-00000-37150 Water Reconnect/Disconnect Fee - - 100 - - - 0.0%
601-00000-37155 Maple Grove Connection 637,259 853,539 595,483 - - - 0.0%
601-00000-37160 Water Penalty - - - 100 100 - -
601-00000-37170 Water Connection Charge 273,655 337,895 82,968 314,000 295,000 (19,000) -
601-00000-37180 Water Trunk Charges (Tlac)303,582 356,158 926,679 1,408,500 2,118,100 709,600 57.8%
601-00000-39201 Transfer From General Fund - - (72,002) - - - -
Total Revenue 1,536,740 2,112,621 2,034,597 2,394,850 3,321,200 926,350 53.0%
EXPENDITURE
GL Account Description 2020 Actual 2021 Actual 2022 Actual 2023 Budget 2024 Budget 2023/2024
$$ Difference
2023/2024
% Change
601-49400-50101 Full-Time Employees - Regular - - - 47,900 91,400 43,500 -
601-49400-50121 Pera - - - 3,600 6,900 3,300 -
601-49400-50122 Fica - - - 3,000 5,700 2,700 -
601-49400-50126 Medicare - - - 700 1,400 700 -
601-49400-50130 Employer Paid Insurance - - - 10,700 19,500 8,800 -
601-49400-50200 Office Supplies - - 135 100 600 500 175.7%
601-49400-50207 Training And Instructional Supplies 625 1,750 2,494 1,500 3,000 1,500 190.4%
601-49400-50210 Operating Supplies 3,500 4,493 3,709 6,700 6,700 - 0.0%
601-49400-50220 Repair And Maintenance Supplies - - - 25,000 25,000 - -
601-49400-50227 Utility System Maintenance Supplies 102,788 103,365 90,032 100,000 100,000 - 0.0%
601-49400-50300 Professional Services 5,785 35,887 476,923 20,000 45,000 25,000 22.9%
601-49400-50303 Engineering Fees 128,749 67,079 60,072 125,000 75,000 (50,000) -233.9%
601-49400-50304 Legal Fees 570 - 78 3,000 5,000 2,000 9.4%
601-49400-50306 Inspections 5,634 9,923 4,021 10,000 10,000 - 0.0%
601-49400-50307 Personnel Administration - - - - 1,800 1,800 -
601-49400-50310 Other Professional Services 1,192,154 833,181 51,183 52,000 52,000 - 0.0%
601-49400-50311 Water Purchased 84,625 148,585 194,109 231,800 240,000 8,200 6.9%
601-49400-50322 Postage - - 1,448 2,000 2,500 500 1018.1%
601-49400-50350 General Notices And Pub Info - - 495 100 500 400 303.9%
601-49400-50360 Insurance - 523 631 700 700 - -
601-49400-50365 Worker'S Compensation Insurance - - 442 500 2,500 2,000 219.8%
601-49400-50380 Utility Services 2,136 2,215 3,726 2,500 1,500 (1,000) -62.6%
601-49400-50381 Electric Utilities - - 639 - 500 500 328.8%
601-49400-50400 Repair And Maintenance - Contract - - - 1,500 1,500 - -
601-49400-50413 Office Equipment Rental - - 426 500 500 - 0.0%
601-49400-50420 Depreciation 106,461 142,927 142,927 250,000 145,000 (105,000) -
601-49400-50430 Miscellaneous Expense - - - - - - 0.0%
601-49400-50432 Credit Card Fees - 2,381 4,661 7,000 7,000 - 0.0%
601-49400-50433 Dues And Memberships 343 518 776 1,000 1,500 500 50.3%
601-49400-50530 Improvements Other Than Bldgs 71,823 - - - - - -
601-49400-50600 Debt Service Prinicpal - - 189,700 169,700 181,600 11,900 7.0%
601-49400-50610 Debt Service Interest 38,450 61,093 59,670 50,800 44,512 (6,288) -17.6%
601-49400-50611 Bond Issuance Costs 27,305 - 248 - - - -
601-49400-50720 Interfund Transfers 135,076 134,582 224,546 292,200 1,994,200 1,702,000 -
Total Expenditure 1,906,024 1,548,502 1,513,090 1,419,500 3,073,012 1,653,512 167.2%
-
-
Revenue less Expense (369,284) 564,119 521,507 975,350 248,188 (727,162) -95.7%
CITY OF CORCORAN
2024 BUDGET - WATER FUND
Agenda Attachment: 7d1.
REVENUE
G/L Account Description 2020 Actual 2021 Actual 2022 Actual 2023 Budget 2024 Budget 2023/2024
$$ Difference
2023/2024
% Change
602-00000-36100 Special Assessments 1,841 4,368 - - - - -
602-00000-36200 Miscellaneous Revenues - 6,262 7,262 3,000 10,000 7,000 45.8%
602-00000-36210 Interest Earnings 7,493 723 18,273 7,000 15,000 8,000 -
602-00000-36400 Refunds/Reimbursements 24,608 50,898 - - - - -
602-00000-37210 Sewer Residential 193,573 331,053 424,795 592,400 740,400 148,000 39.8%
602-00000-37220 Sewer Multi-Residential - - - - 35,750 35,750 -
602-00000-37230 Sewer Commercial/Industrial 12,464 15,897 24,756 13,500 28,200 14,700 91.3%
602-00000-37250 Sewer Reconnect/Disconnect Fee - - 100 - - - 0.0%
602-00000-37260 Sewer Penalty - - - 100 100 - -
602-00000-37270 Sewer Access Charges-Met Coun.- 752,955 - - - - -
602-00000-37275 Sewer Access Charges-City 3,198 3,198 363,001 310,750 292,000 (18,750) -8.7%
602-00000-37280 Sewer Trunk Charges 331,078 870,073 250,218 444,300 526,900 82,600 18.9%
602-00000-39201 Transfer From General Fund - - (48,438) - - - -
Total Revenue 574,255 2,035,427 1,039,966 1,371,050 1,648,350 277,300 26.2%
EXPENDITURE
G/L Account Description 2020 Actual 2021 Actual 2022 Actual 2023 Budget 2024 Budget 2023/2024
$$ Difference
2023/2024
% Change
602-49450-50101 Full-Time Employees - Regular - - - 47,900 91,400 43,500 -
602-49450-50121 Pera - - - 3,600 6,900 3,300 -
602-49450-50122 Fica - - - 3,000 5,700 2,700 -
602-49450-50126 Medicare - - - 700 1,400 700 -
602-49450-50130 Employer Paid Insurance - - - 10,700 19,500 8,800 -
602-49450-50200 Office Supplies - - 150 200 250 50 40.6%
602-49450-50207 Training And Instructional Supplies 625 - - 1,100 1,500 400 41.4%
602-49450-50210 Operating Supplies 1,613 5,406 932 3,000 3,000 - 0.0%
602-49450-50220 Repair And Maintenance Supplies - 325 430 20,000 20,000 - 0.0%
602-49450-50300 Professional Services 2,033 1,342 1,505 12,000 37,000 25,000 1162.5%
602-49450-50303 Engineering Fees 8,972 4,617 4,498 15,000 10,000 (5,000) -574.8%
602-49450-50304 Legal Fees - - - 1,000 2,500 1,500 -
602-49450-50306 Inspections 5,634 9,923 3,703 5,000 10,000 5,000 96.6%
602-49450-50307 Personnel Administration - - - - 1,800 1,800 -
602-49450-50310 Other Professional Services - 797,439 - - - - -
602-49450-50312 Mces Sewage Treatment 48,924 68,343 139,713 205,000 281,000 76,000 44.5%
602-49450-50322 Postage - - 1,426 2,500 2,500 - -
602-49450-50350 General Notices And Pub Info - - 38 100 500 400 -
602-49450-50360 Insurance - 523 479 500 500 - -
602-49450-50365 Worker's Compensation Insurance - - (287) 500 2,000 1,500 197.1%
602-49450-50380 Utility Services 5,692 6,740 2,095 6,000 1,500 (4,500) -516.0%
602-49450-50381 Electric Utilities - - 3,036 - 4,500
602-49450-50400 Repair And Maintenance - Contract 1,957 3,183 2,474 3,000 3,000 - 0.0%
602-49450-50413 Office Equipment Rental - - 426 500 500 - 0.0%
602-49450-50420 Depreciation 208,951 208,951 208,951 250,000 209,000 (41,000) -
602-49450-50430 Miscellaneous Expense - - - - - - 0.0%
602-49450-50432 Credit Card Fees - 2,381 4,661 7,000 7,000 - 0.0%
602-49450-50433 Dues And Memberships 69 - - 1,000 1,500 500 -
602-49450-50530 Improvements Other Than Bldgs - - 26,190 - - - -
602-49450-50600 Debt Service Prinicpal - - 110,300 115,300 85,600 (29,700) -37.0%
602-49450-50610 Debt Service Interest 44,373 42,113 49,536 46,500 36,398 (10,102) -50.4%
602-49450-50611 Bond Issuance Costs - - 248 - - - -
602-49450-50720 Interfund Transfers 148,876 134,582 224,546 310,400 309,640 (760) -
602-49450-50810 Refunds & Reimbursement - 14 - - - - -
Total Expenditure 477,719 1,285,882 785,047 1,071,500 1,156,088 84,588 20.4%
Revenue less Expense 96,537 749,545 254,918 299,550 492,300 192,750 30.1%
CITY OF CORCORAN
2024 BUDGET - SEWER FUND
Agenda Attachment: 7d2.
Rev. 1 - Draft 9/14/2023
REVENUE
G/L Account Description 2020 Actual 2021 Actual 2022 Actual 2023 Budget YTD 8/9/2023 2024 Budget
2023/2024
$$ Difference
2023/2024
% Change Comment
603-00000-36100 Special Assessments - - - - - - - -
603-00000-36200 Miscellaneous Revenues - - - - - - - -
603-00000-36210 Interest Earnings - - - - - - - -
603-00000-36400 Refunds/Reimbursements - - - - - - - -
603-00000-39201 Transfer From General Fund - - 65,280 - - 10,000 10,000 -
Total Revenue - - 65,280 - - 10,000 10,000 -
EXPENDITURE
G/L Account Description 2020 Actual 2021 Actual 2022 Actual 2023 Budget YTD 8/9/2023 2024 Budget
2023/2024
$$ Difference
2023/2024
% Change Comment
603-43150-50101 Full-Time Employees - Regular - - - - - - - -
603-43150-50102 Full-Time Employees - Overtime - - - - - - - -
603-43150-50121 Pera - - - - - - - -
603-43150-50122 Fica - - - - - - - -
603-43150-50126 Medicare - - - - - - - -
603-43150-50130 Employer Paid Insurance - - - - - - - -
603-43150-50200 Office Supplies - - - - - - - -
603-43150-50207 Training And Instructional Supplies - - - - - - - -
603-43150-50210 Operating Supplies - - - - - - - -
603-43150-50212 Motor Fuels - - - - - - - -
603-43150-50216 Chemicals - - - - - - - -
603-43150-50220 Repair And Maintenance Supplies - - - - - - - -
603-43150-50300 Professional Services - - - - - - - -
603-43150-50303 Engineering Fees - - - - - - - -
603-43150-50304 Legal Fees - - - - - - - -
603-43150-50310 Other Professional Services - - - - - - - -
603-43150-50321 Telephone - - - - - - - -
603-43150-50322 Postage - - - - - - - -
CITY OF CORCORAN
2024 PRELIMINARY BUDGET - STORMWATER FUND
Agenda Attachment: 7d3.
CITY OF CORCORAN
2024 PRELIMINARY BUDGET - STORMWATER FUND
603-43150-50350 General Notices And Pub Info - - - - - - - -
603-43150-50360 Insurance - - - - - - - -
603-43150-50365 Worker's Compensation Insurance - - - - - - - -
603-43150-50380 Utility Services - - - - - - - -
603-43150-50400 Repair And Maintenance - Contract - - - - - - - -
603-43150-50420 Depreciation - - - - - - - -
603-43150-50413 Office Equipment Rental - - - - - - - -
603-43150-50430 Miscellaneous Expense - - - - - - - -
603-43150-50432 Credit Card Fees - - - - - - - -
603-43150-50433 Dues And Memberships - - - - - - - -
603-43150-50600 Debt Service Prinicpal - - - - - - - -
603-43150-50610 Debt Service Interest - - - - - - - -
603-43150-50611 Bond Issuance Costs - - - - - - - -
603-43150-50720 Interfund Transfers - - - - - - - -
Total Expenditure - - - - - - - -
Revenue less Expense - - 65,280 - - 10,000 10,000 -
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-100
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION ADOPTING FINAL 2024 ENTERPRISE FUNDS BUDGET
WHEREAS, it is the policy of the Corcoran City Council to prepare and adopt budgets for the
Water, Sanitary Sewer, Stormwater, and Street Light Funds, also known as Enterprise Funds;
and
NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby
adopts the 2024 budgets for the Water, Sanitary Sewer, Stormwater, and Street Light Funds,
also known as Enterprise Funds with the following revenues and expenditures:
Water Fund Sewer Fund Stormwater Streetlight
Revenue $ 3,321,200 $ 1,648,350 $ 10,000 $ 0
Expenditures $ 3,073,012 $ 1,156,088 $ $ 1,000
Net Income $ 248,188 $ 492,300 $ 10,000 $(1,000)
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 18th day of December,
2023.
________________________________
Tom McKee - Mayor
ATTEST:
______________________________ City Seal
Michelle Friedrich – City Clerk
Agenda Attachment: 7d4.
Memo
To: Kevin Mattson, PE, PW Director From: Daryl Kirschenman, PE
Steve Hegland, PE
Project/File: 227705274 Date: December 4, 2023
Subject: Pay Application #7 to Phoenix Fabricators and Erectors – Pay Request No. 7
Council Action Requested
Staff is recommending Council Approve Pay Application #7 for the Corcoran Water Tower Project to
Phoenix Fabricators and Erectors in the amount of $433,928.19. This pay request covers work complete
from October 16, through November 15, 2023.
Summary
Phoenix fabricators has completed the tower foundation and have begun working on the tower shaft. The
shaft construction will continue for the next 90 days.
This pay request is for the completed foundation work, along with the start of the concrete shaft
construction.
The signed payment request form and pay application is attached for review.
Total Contract Value to Date $4,703,386.00
Work Completed to Date $1,561168.21
5% Retainage $78,058.41
Amount Paid to Date $1,049,181.61
Total Pay App #7 $433,928.19
Engineer’s Recommendation
We recommend approving Pay Application #7 to Phoenix Fabricators and Erector’s in the amount of
$433,928.19.
Agenda Item: 7e.
Attachment Item: 7e1.
227705274
3927
SEVEN From 10/16/23 To 11/15/23 11/15/23
A C D E F G H I J K L
Item
Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
1 1 LS 185,000.00 185,000.00 0.03 5,000.00 5,000.00 3% 180,000.00
2 1 LS 4,000.00 4,000.00 - - 0% 4,000.00
3 1 LS 6,500.00 6,500.00 0.62 4,000.00 4,000.00 62% 2,500.00
4 1 LS 4,000.00 4,000.00 0.75 3,000.00 3,000.00 75% 1,000.00
5 50 CY 40.00 2,000.00 - - 0% 2,000.00
6 1 EA 5,700.00 5,700.00 - - 0% 5,700.00
7 355 LF 265.00 94,075.00 - - 0% 94,075.00
8 1 EA 31,000.00 31,000.00 - - 0% 31,000.00
9 18 LF 397.00 7,146.00 - - 0% 7,146.00
10 55 LF 117.00 6,435.00 - 1,612.00 1,612.00 25% 4,823.00
11 2 EA 4,000.00 8,000.00 - 4,266.00 4,266.00 53% 3,734.00
12 2 EA 8,512.00 17,024.00 - 11,349.00 11,349.00 67% 5,675.00
13 4,000 LB 15.00 60,000.00 - 36,389.31 36,389.31 61% 23,610.69
14 1 EA 1,800.00 1,800.00 - - 0% 1,800.00
15 20 SY 75.00 1,500.00 - - 0% 1,500.00
16 2 EA 1,000.00 2,000.00 - - 0% 2,000.00
17 1 LS 8,000.00 8,000.00 - - 0% 8,000.00
18 1,750 SY 2.60 4,550.00 - - 0% 4,550.00
19 1,625 TN 49.00 79,625.00 472.00 23,128.00 23,128.00 29% 56,497.00
20 175 TN 190.00 33,250.00 - - 0% 33,250.00
21 225 TN 195.00 43,875.00 - - 0% 43,875.00
22 510 LF 31.00 15,810.00 - - 0% 15,810.00
23 410 LF 47.00 19,270.00 - - 0% 19,270.00
24 1,250 LF 4.50 5,625.00 1,000.00 4,500.00 4,500.00 80% 1,125.00
25 1 LS 8,500.00 8,500.00 - - 0% 8,500.00
26 1.4 AC 8,220.00 11,508.00 - - 0% 11,508.00
27 11 EA 820.00 9,020.00 - - 0% 9,020.00
28 10 EA 670.00 6,700.00 - - 0% 6,700.00
29 56 EA 100.00 5,600.00 - - 0% 5,600.00
30 118 EA 28.00 3,304.00 - - 0% 3,304.00
1 1 LS 115,000.00 115,000.00 1.00 115,000.00 115,000.00 100% -
1.10 1 LS 153,000.00 153,000.00 0.50 76,500.00 76,500.00 50% 76,500.00
1.11 1 LS 172,000.00 172,000.00 1.00 172,000.00 172,000.00 100% -
1.12 1 LS 194,000.00 194,000.00 0.80 155,200.00 155,200.00 80% 38,800.00
1.13 1 LS 886,000.00 886,000.00 0.85 753,100.00 753,100.00 85% 132,900.00
1.14 1 LS 1,216,994.00 1,216,994.00 0.03 34,673.49 67,525.41 102,198.90 8% 1,114,795.10
1.15 1 LS 70,000.00 70,000.00 - - 0% 70,000.00
MNDOT SEED MIXTURE 25-131
SHRUB 5 GAL. CONTAINER
PERENNIAL 1 GAL. CONTAINER
2.5" B&B DECIDUOUS TREE
6' HT CONIFEROUS TREE
BONDS / INSURANCE
MOBILIZATION
TANK DELIVERY
ENGINEERING
ALTERNATE A - 1,000,000 GALLON COMPOSITE TANK
20" GATE VALVE
PART 1 SITE WORK
MOBILIZATION
TRAFFIC CONTROL
SALVAGE, STOCKPILE & RESPREAD TOPSOIL
20" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP
B618 CURB
SILT FENCE, MS
INFILTRATION BASIN, FILTER FABRIC, 6' DRAIN TILE & 6' FLARED END
Application Period:Application No.:
Engineer:
Contractor:
Project:
Contract:
B
BITUMINOUS RIBBON CURB
Original Contract
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)
BITUMINOUS WEAR SPWEA340B
BITUMINOUS BASE SPNWB330B
Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work Completed
and Materials
Stored to Date
(H + I)
($)
Contract Information
Bid Item
No.
TEMPORARY ROCK CONSTRUCTION ENTRANCE PLACEMENT &
COMMON TOPSOIL BORROW (LV)
CONNECT TO EXISTING WATERMAIN 20" PVC WATER MAIN
20" PVC WATERMAIN, C900
Contractor's Application for PaymentProgress Estimate - Unit Price Work
Owner's Project No.:
Engineer's Project No.:
Contractor's Project No.:
City of Corcoran
Stantec Consulting Services
Phoenix Fabricators & Erectors, LLC
1.0 MG Elevated Water Storage Tank
Corcoran Water Tower
Owner:
6" DIP WATERMAIN, CL 52, INCLUDE POLY WRAP
6" GATE VALVE & BOX
6" HYDRANT
DUCTILE IRON FITTINGS
FOUNDATION
TANK SHAFT
TANK MATERIAL / SHOP FABRICATION
AGGREGATE BASE
4' X 6' OVERFLOW SPLASHPAD
CONCRETE SIDEWALK
8" BOLLARD
CONCRETE DRIVEWAY APRON
GEOTEXTILE FABRIC TYPE V NON WEAR
Application Date:
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3
227705274
3927
SEVEN From 10/16/23 To 11/15/23 11/15/23
A C D E F G H I J K L
Item
Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
Application Period:Application No.:
Engineer:
Contractor:
Project:
Contract:
B
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work Completed
and Materials
Stored to Date
(H + I)
($)
Contract Information
Bid Item
No.
Contractor's Application for PaymentProgress Estimate - Unit Price Work
Owner's Project No.:
Engineer's Project No.:
Contractor's Project No.:
City of Corcoran
Stantec Consulting Services
Phoenix Fabricators & Erectors, LLC
1.0 MG Elevated Water Storage Tank
Corcoran Water Tower
Owner:
Application Date:
1.16 1 LS 380,000.00 380,000.00 - - 0% 380,000.00
1.17 1 LS 450,000.00 450,000.00 - - 0% 450,000.00
1.18 1 LS 20,000.00 20,000.00 - - 0% 20,000.00
1.19 1 LS 8,500.00 8,500.00 0.50 4,250.00 4,250.00 50% 4,250.00
1.20 1 LS 160,000.00 160,000.00 0.11 17,600.00 17,600.00 11% 142,400.00
2 1 LS 25,000.00 25,000.00 - - 0% 25,000.00
3 825 CY 51.00 42,075.00 825.00 42,075.00 42,075.00 100% -
4 1 LS 120,000.00 120,000.00 0.25 30,000.00 30,000.00 25% 90,000.00
- - - -
4,703,386.00$ 1,440,026.49$ 121,141.72$ 1,561,168.21$ 33%3,142,217.79$ Original Contract Totals
COMMON EXCAVATION & SITE GRADING
ELECTRICAL / CONTROLS
LOGO ALLOWANCE
STRUCTURAL FILL BELOW FOUNDATION
TANK ERECTION
TANK PAINTING
TANK MIXING SYSTEM
EROSION CONTROL
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3
227705274
3927
SEVEN From 10/16/23 To 11/15/23 11/15/23
A C D E F G H I J K L
Item
Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
Application Period:Application No.:
Engineer:
Contractor:
Project:
Contract:
B
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work Completed
and Materials
Stored to Date
(H + I)
($)
Contract Information
Bid Item
No.
Contractor's Application for PaymentProgress Estimate - Unit Price Work
Owner's Project No.:
Engineer's Project No.:
Contractor's Project No.:
City of Corcoran
Stantec Consulting Services
Phoenix Fabricators & Erectors, LLC
1.0 MG Elevated Water Storage Tank
Corcoran Water Tower
Owner:
Application Date:
- - - -
- - - -
- - - -
-$ -$ -$ -$ -$
4,703,386.00$ 1,440,026.49$ 121,141.72$ 1,561,168.21$ 33%3,142,217.79$ Project Totals
Change Order Totals
Original Contract and Change Orders
Change Orders
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3
Memo
To: Kevin Mattson, City of Corcoran From: Erik Peters, PE
Steve Hegland, PE
Project/File: 2277052775 Date: November 20, 2023
Reference: Geotechnical Services Support of NE Trunk Infrastructure Project
Council Action Requested
Staff is recommending Council authorize a Notice of Award for the drilling, sampling and geotechnical
recommendations for the NE Trunk Infrastructure project. Five contractors were invited to quote on the
project and two were received. Stantec has reviewed all submitted quotes and provided the following
summary for consideration by Staff.
Quote Results
Two proposals were received on November 3, 2023, for geotechnical services support for the project as
defined in the attached scope of work. The proposal costs are summarized below.
Contractor Quote Amount
•Independent Testing Technologies
(ITT), Inc.
$ 10,625.00
•Haugo Geotechnical Services $ 17,260.00
The lowest priced proposal is ITT. We believe that the cost for this work is considered by HUD to be a
reimbursable expense under their grant funding the majority of this project.
Engineer’s Recommendation
The quoted costs are competitive, and we have no reason to believe that either firm is unable to complete
the work. Therefore, Stantec recommends the contract be awarded to ITT Inc., the lowest priced proposal,
in the amount of $ 10,625.00
Thank you,
Stantec Consulting Services Inc.
Erik Peters
Civil Engineer
Phone: (952) 818-5433
erik.peters@stantec.com
Attachments: Scope of work, ITT’s proposal
Agenda Item: 7f.
Page 1 of 3
SCOPE OF WORK
FOR
GEOTECHNICAL SERVICES SUPPORT
OF
NE TRUNK INFRASTRUCTURE PROJECT
GENERAL
This scope of work describes geotechnical services to support the design and construc�on of trunk sewer
and watermain in northeast Corcoran, MN (see Figure 1). The watermain will connect the City’s water
tower and water treatment plant with watermain further east. The sewer will extend from the east, past
the water treatment plant consistent with the City’s 2040 Comprehensive Plan (see Figure 2). This project
supports the City’s efforts to provide safe, reliable drinking water and municipal sewer service to a
significant por�on of the City.
This work will supplement exis�ng geotechnical explora�on work done in the area for the water tower and
the water treatment plant. The geotechnical services of this scope of work will support the project por�on
between the water tower and treatment plant. The sewer and watermain will be jacked and drilled
respec�vely under County Road (CR) 116. Watermain and sewer along CR 116 and Hunters Ridge will be
installed in an open trench. The sewer will be installed using trench boxes due to its bury depth. Water
main south of Hunters Ridge, along Oswald Farm Road will primarily be installed by horizontal direc�onal
drilling using fusible PVC pipe.
SCHEDULE
Dra� Report: Seven weeks a�er Authoriza�on to Proceed
Final Report: Two weeks a�er receipt of comments on dra� report
TASKS, ITEMS AND WORK PRODUCTS
Task 1 – Project Management
The Consultant is responsible for the management and coordina�on of the work defined herein.
Management measures to be provided include the following:
•Monthly invoicing that complies with the City of Corcoran’s contracting requirements
•Maintenance of project files
•Regular communication with the client regarding progress and budget by email.
•Development and monitoring of a project schedule.
Deliverables:
Monthly invoicing
Emails on work status at least every 2 weeks.
Page 2 of 3
Task 2 – Geotechnical Explora�on and Laboratory Tes�ng
The Consultant will develop and implement a subsurface explora�on, tes�ng and sampling plan. The
Consultant’s services will include the following:
2.1 Subsurface Explora�ons, Tes�ng and Sampling: Perform the following.
•Review available, previous exploration files.
•Contact the Minnesota “One-Call” system for clearance of private and public utilities within the
area of soil borings. Obtain all permits necessary to complete the Work.
•Locate the borings in greenspace adjacent to the existing asphalt. See Figure 2 below for the
approximate boring locations.
•Perform five standard penetration test (SPT) borings in accordance with ASTM D1586 – Standard
Penetration Test (SPT) and Split-Barrel Sampling of Soils. The borings will be conducted to the
minimum depths shown on Figure 2 below.
•Observe the drilling, retrieve soils samples at minimum 5-foot intervals, and visually classify the
sample in accordance with ASTM D 2488 – Standard Practice for Description and Identification of
Soils (Visual-Manual Procedure). Place soils sampled collected from the boreholes in jars for
transport to a geotechnical laboratory and testing.
•Measure groundwater depth below ground surface at each boring location, 24-hours after drilling.
•Record the coordinates of the bore holes using a GPS unit having sub-meter accuracy.
•Backfill boring in accordance with State requirements. Collect boring spoils, containerize, and
dispose of offsite. Clean and restore site disturbances to existing conditions to the extent practical
upon completion of field work. Place straw mulch over the disturbed areas.
•Protect the existing roads and other infrastructure during the work. Delineate the work area,
provide traffic control as necessary. Provide traffic control requirements of Hennepin County for
work within CR 116 right of way.
Contaminated soils are not known to be present in the area. If encountered, the proper disposal of
contaminated soils may require environmental tes�ng. Such tes�ng and disposal if required is outside
this scope of work.
2.2 Laboratory Tes�ng: Perform the following soil laboratory tes�ng.
•Moisture content determinations: Conduct up to 5 tests at each bore. Relatively clean sands below
the groundwater table will not be tested. Test each sample in accordance with ASTM D2216 –
Standard Test Method for Laboratory Determination of Water (Moisture) Content of Soil and Rock
by Mass.
•Atterberg limits: Conduct 1 Atterberg Limit test per bore hole in accordance with ASTM D4318 –
Standard Test Method for Liquid Limit, Plastic Limit and Plasticity Index of Soils.
•Sieve analysis: Conduct 8 sieve analysis (one for each boring less than 20 feet deep and 2 for each
boring > 20 feet deep) in accordance with ASTM D6913 – Standard Test Methods for Particle-Size
Distribution (Gradation) of Soils Using Sieve Analysis.
•Hydrometer: Conduct 3 hydrometer tests (one for each boring > 20 feet deep) in accordance with
ASTM D7928 – Standard Test Method for Particle-Size Distribution (Gradation) of Fine-Grained Soils
Using the Sedimentation (Hydrometer) Analysis.
Page 3 of 3
2.3 Geotechnical Data and Design Report: Provide a report that includes the following:
Boring logs
Boring location figure
GPS coordinates of final boring locations
Ground surface elevations of boring locations (provided by Stantec based on boring coordinates)
Results of laboratory tests
Summary of findings
Engineering opinions and recommendations for sewer and watermain installation:
o Utility trench excavations
o Dewatering for utility installation
o Jacking of sewer pipe under CR 116
o Directional drill of watermain pipe under CR 116 and along Oswald Farm Road.
Deliverables:
Draft report in pdf format for City review.
Signed final report in pdf format.
Assump�ons:
The City or its consultant Stantec will provide one set of consolidated review comments on the
draft report.
Atachments:
Figure 1 – Loca�on Map
Figure 2 – Boring Loca�on Map
Anoka
County
Hennepin
County
Wright
County
4567116
4567101
4567117
4567116
4567101
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Disclaimer: This document has been prepared based on information provided by others as cited in the Notes section. Stantec has not verified the accuracy and/or completeness of this information and shall not be responsible for any errors
or omissions which may be incorporated herein as a result. Stantec assumes no responsibility for data supplied in electronic format, and the recipient accepts full responsibility for verifying the accuracy and completeness of the data.
Client/Project
Figure No.
Project Location
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Legend
Proposed Utility Corridor
Page 1 of 1
Notes
1. Coordinate System: NAD 1983 UTM Zone 15N
2. Data Sources: USGS, NHD, MNDOT
3. Background: USGS 7.5 Minute Quadrangle
(At original document size of 8.5x11)
1:24,000
0 1,000 2,000
Feet
Prepared by BS on 10-10-2023
T119N, R23W, S12
Corcoran, Hennepin Co., MN
227705275City of Corcoran
NE Corcoran Trunk Infrastructure
Site Location Map
1
November 3, 2023
Mr. Erik Peters, PE
Stantec Consulting
733 Marquette Avenue Suite 1000
Minneapolis, MN 55402
RE: Proposal #11-10 Proposal for Geotechnical Services
NE Trunk Utility Improvements
Corcoran, Minnesota
Dear Mr. Peters:
We are pleased to provide this proposal for geotechnical services for the proposed utility
improvements in Corcoran, Minnesota. This proposal contains our understanding of the
project and the projected costs for its completion.
Description of Project
The project will consist of the subsurface exploration of multiple streets approximately three
miles north of the city of Corcoran. The anticipated work will include jacking and drilling of
the sewer and watermain, respectively, under CR 116, open-cut sewer and watermain
installation along CR 116 and Hunters Ridge and watermain installation via directional
drilling along Oswald Farm Road. Two (2) split spoon borings are planned adjacent to the
roadways to depths of fifty (50) feet, one (1) boring to a depth of thirty-five (35) feet and
two (2) borings to depths of just under fifteen (15) feet. Our estimated total footage is one
hundred & sixty-five (165) feet. We will contact Gopher One for existing utility locates
prior to drilling. We will mark the field boring locations, unless directed otherwise.
Exploration & Laboratory Testing Scope:
The borings are planned to be performed with a truck-mounted drill rig. The borings will be
sampled using standard penetration test procedures so that intact samples can be obtained
and "N" values recorded to help estimate soil parameters. Standard penetration samples will
be taken at 2 ½ -foot intervals for the first ten feet and every five feet, thereafter, in
accordance with ASTM D1586. The soil samples collected during drilling will be identified
in accordance with ASTM D2488. The rig is capable of drilling through normally
consolidated soil material but not through rock. Auger cuttings will be used to backfill the
boreholes. Excess material will be collected and disposed of after drilling operations are
November 3, 2023
Proposal #11-10
NE Trunk Utility Improvements
Corcoran, MN
Page 2
complete. Laboratory moisture determinations will be conducted on the soil samples
collected during drilling in accordance with ASTM D2216. Atterberg limit tests will be
conducted in accordance with ASTM D4318. Particle-size distribution analysis will be
conducted in accordance with ASTM D6913. Hydrometer analysis will be conducted in
accordance with ASTM D7928.
Engineering Scope:
The completed report will include log sheets for the borings showing soil types, blow
counts, groundwater levels, and a sketch of the boring locations as drilled. The report will
include a summary of our findings as well as recommendations regarding earthwork, utility
trench excavations, dewatering, jacking of the proposed sewer pipe and directional drilling
of the proposed watermain. An electronic copy of the report will be provided.
Schedule
Our present schedule will allow us to perform the fieldwork within three weeks of
authorization to proceed. The fieldwork will take two days to complete. Verbal results will
be available one week after completion of the work and the geotechnical report will be
complete within two weeks of completion of the fieldwork.
Fees & Payment
We will perform the work in accordance with the unit costs on the “Job Estimate” attached
to this confirmation letter. The unit costs are valid for sixty days from the date of this
proposal. The total cost of $10,625.00 will not be exceeded without a change in the work
scope and the owner’s authorization. An invoice for the work performed will be mailed after
completion of the engineering report.
Remarks
Mr. Peters, we appreciate the opportunity to provide you with this proposal. If you have any
questions about the services we provide, please call me at (320) 253-4338.
Sincerely,
Authorization:
Please proceed as described above:
Tyler T. Burkes, EIT _____________________________
Assistant Geotechnical Engineer Authorized Signature
_____________________________
Title
_____________________________
Date
November 3, 2023
Proposal #11-10
NE Trunk Utility Improvements
Corcoran, MN
Page 3
Independent Testing Technologies, Inc.
337 31st Avenue South, Waite Park, MN 56387
Phone: 320-253-4338
Fax: 320-253-4547
JOB ESTIMATE
DRILLING / LAB TESTING / ENGINEERING:
ITEM DESCRIPTION UNIT QUANTITY RATE TOTAL
1 Gopher One Call & Stake Borings LS 1 $400.00 $400.00
2 MDH Well Sealing Notification LS 1 $175.00 $175.00
3 Mobilization/ Setup Drill Rig & Crew Trip 2 $675.00 $1,350.00
4
Drilling & Sampling - Standard
Penetration Test Borings Foot 165 $25.00 $4,125.00
5 Environmental Well Sealing Foot 135 $7.00 $945.00
6 Laboratory Testing LS 1 $2,550.00 $2,550.00
7 Analysis & Report by P.E. Hour 9 $120.00 $1,080.00
TOTAL $10,625.00
ADDITIONAL SERVICES (if needed):
ITEM DESCRIPTION UNIT QUANTITY RATE TOTAL
1A Additional Drilling and Sampling – SPT Feet $25.00
TOTAL
STAFF REPORT Agenda Item: 7g.
Council Meeting
December 18, 2023
Prepared By
Director Matt Gottschalk
Topic
Police Resignation and Hiring Process
Authorization
Action Required
Acceptance and Authorization
Summary
On November 19, 2023, the City received a letter of resignation from Police Officer Clay
Decker effective December 3, 2023.
Staff is requesting authorization from Council to begin the hiring process to fill the
vacancy left by Officer Decker. The staff recommended candidate will be brought to
council for approval.
Financial/Budget
This is a budgeted position. The costs associated with the hiring processes will include
staff time, background check, psychological examination, and physical examination.
Council Action
Accept the resignation of Clay Decker and authorize staff to begin the hiring process.
Attachments
1. Decker Letter of Resignation.
Attachment Item: 7g1.
STAFF REPORT Agenda Item: 7h.
Council Meeting
December 18, 2023
Prepared By
Matt Gottschalk
Topic
Police Canine Sale and Indemnification
Action Required
Acceptance and Authorization
Summary
At the City Council Meeting on November 20, 2023, City Council directed staff to retire
Police Canine Zeke from service and to have the City Attorney draft a sale and
indemnification agreement.
Pursuant to the Council’s consideration and direction, the City Attorney drafted an
agreement for the sale of Zeke and his associated personal care items to Clay Decker
for $1.00.
Staff is planning a recognition of Police Canine Zeke’s work at a subsequent meeting.
Financial/Budget
The city will receive $1.00 from Clay Decker for the sale of Zeke.
Council Action
Authorize staff to enter into the Acknowledgment and Waiver agreement and approve
Resolution 2023-103 Retiring Canine Officer Zeke from the Corcoran Police Department
and Transferring Ownership.
Attachments
1. Acknowledgement and Wavier Agreement
2. Resolution 2023-103 Authorizing Retirement and Transfer of Canine Officer Zeke
ACKNOWLEDGMENT AND WAIVER AGREEMENT
This ACKNOWLEDGMENT AND WAIVER AGREEMENT (this “Agreement”) is made this
day of , 2023, by and between the City of Corcoran, a Minnesota
municipal corporation (the “City”) and Clay Decker (“Decker”)(collectively the “parties”).
RECITALS
WHEREAS, in 2018 the City authorized the purchase and training of a police canine for the
Corcoran Police Department (the “Department”) and the establishment of a canine handler position to
initiate the Department’s canine program; and
WHEREAS, thereafter the Department selected a high drive and highly trained Belgian Malinois
as the Department’s canine officer, later named “Zeke”; and
WHEREAS, Decker is a sworn peace officer with the Department and the City selected Decker
to be the Department’s canine handler in 2021; and
WHEREAS, Decker trained and bonded with “Zeke” as his exclusive handler from the date of
his appointment to the canine handler position; and
WHEREAS, in December of 2023, Decker notified the City that he was permanently separating
from employment with the City and requested that he be granted permanent ownership and custody of
“Zeke”; and
WHEREAS, Decker is very familiar with “Zeke”, his condition, training, disposition,
temperament, tendencies, capabilities, deficiencies, habits and history as a police canine officer and in
general and indicates it is his intent to re-train “Zeke” to be a personal companion canine; and
WHEREAS, on December 18, 2023, the City of Corcoran City Council resolved to grant
Decker’s request, subject to his endorsement of an acknowledgment and waiver agreement with the City.
NOW THEREFORE, for the sum of One Dollar ($1.00), the receipt and sufficiency of the same
being acknowledged by the City, the City hereby transfers ownership of and delivers “Zeke” to Decker,
subject to the terms of this Agreement and Decker’s agreement as follows:
1.Decker acknowledges receipt of “Zeke” that he is fully aware of the nature of the training
received by “Zeke”, as well as the canine’s condition, training, disposition, temperament,
tendencies, capabilities, deficiencies, habits and history as a police canine officer and in
general.
2.Decker further acknowledges that he is aware that the canine’s training and tendencies may
not make him suitable for Decker’s intended use. Decker further acknowledges and agrees
that the City makes no warranties as to the canine’s fitness for such intended use. The City
specifically disclaims all warranties, whether express or implied, including without
limitation any implied warranty of merchantability or fitness for a particular purpose.
Further, the City disclaims any warranty as to the condition of Zeke.
3.Decker hereby releases and forever discharges the City, its employees, agents, and officials,
from any and all, claims, losses, damages, costs, liabilities, fees (including reasonable
Agenda Attachment: 7h1.
2
attorneys’ fees), and injuries which may occur to anyone or anything as a result of
interaction with “Zeke” or actions by “Zeke” on or after the date of this Agreement.
4.Decker agrees to indemnify, defend, and hold harmless the City, its employees, agents, and
officials for any and all claims, losses, damages, costs, liabilities, fees (including reasonable
attorneys’ fees), and injuries asserting injury or damage as a result of interaction with “Zeke”
or actions by “Zeke” occurring on or after the date of this Agreement.
5.Decker agrees to use “Zeke” only as a pet and companion canine and agrees not to use
“Zeke” for detection or future law enforcement related purposes without the written consent
of the City.
6. In addition to the transfer of ownership of “Zeke” to Decker, and as a part of this Agreement,
the City agrees that Decker may retain certain items designated for Zeke’s specific use and in
Decker’s current possession, limited to: collar, leash, kong/balls, bite pillow/tug, at-home
kennel, carrier crate. All other items provided to Decker for use by “Zeke” or as a part of the
canine program shall be promptly returned to the City.
7.Decker agrees he will not sell, donate, or otherwise transfer “Zeke” to another party without
the written consent of the City.
8.Decker agrees that the obligations contained in this Agreement shall apply to and bind his
heirs and assigns.
9.Decker acknowledges that he has had sufficient time and opportunity to review the terms of
this Agreement, and he understands and agrees to all such terms.
10.This Agreement shall be construed in accordance with the laws of the State of Minnesota.
Any action to enforce the terms of this Agreement shall be brought in Hennepin County,
Minnesota.
__________________________________ __________________________________
Clay Decker Jay Tobin, Corcoran City Administrator
Dated:________________, 2023 Dated:________________, 2023
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-103
Page 1 of 2
Motion By:
Seconded By:
RESOLUTION RETIRING CANINE OFFICER “ZEKE” FROM THE CORCORAN POLICE
DEPARTMENT AND TRANSFERRING OWNERSHIP
WHEREAS, in 2018 the City of Corcoran (the “City”) authorized the purchase and training of a
police canine for the Corcoran Police Department (the “Department”) and the establishment of a canine
handler position to initiate the Department’s canine program; and
WHEREAS, thereafter the Department selected a high drive and highly trained Belgian Malinois
as the Department’s canine officer, later named “Zeke”; and
WHEREAS, the City selected Officer Clay Decker to be the Department’s canine handler in 2021;
and
WHEREAS, Officer Decker trained and bonded with “Zeke” as his exclusive handler from the
date of his appointment to the canine handler position; and
WHEREAS, in December of 2023, Officer Decker notified the City that he was permanently
separating from employment with the City and requested that he be granted permanent ownership and
custody of “Zeke”; and
WHEREAS, the City has considered Officer Decker’s request and his explanation for it and has
carefully investigated the status, adaptability, and the short and long term utility of “Zeke” as a canine
officer for the Department, independent of working with Officer Decker, and has determined that the best
course of action is to retire the canine officer concurrently with Officer Decker’s separation and transfer
custody and ownership of “Zeke” to Officer Decker, subject to his endorsement of, and compliance with,
the appropriate acknowledgment and waiver agreement required by the City.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Corcoran hereby
authorizes staff to retire “Zeke” from active duty as a police canine officer with the Department and to
transfer ownership and custody of “Zeke” to Officer Clay Decker, subject to his endorsement of, and
compliance with, the appropriate acknowledgment and waiver agreement required by the City. The
Council hereby authorizes the City Administrator to countersign said acknowledgment and waiver
agreement.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Attachment Item: 7h2.
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-103
Page 2 of 2
Whereupon, said Resolution is hereby declared adopted on this 18th day of December 2023.
________________________________
Tom McKee – Mayor
ATTEST:
__________________________________________ City Seal
Michelle Friedrich – City Clerk
STAFF REPORT Agenda Item: 7i.
Council Meeting:
December 18, 2023
Prepared By:
Matt Gottschalk
Topic:
CIP Squad Car Order
Action Required:
Authorization
Summary
Pursuant to the 2023 Capital Improvement plan and Council authorization, the police
department ordered two 2023 Ford Interceptor squad cars. The 2023 order window was
closed, and the police department was required to take two of the dealer’s allocated
pre-orders, subject to the specifications of their existing squad car pre-orders. One of
those two orders was filled.
The police department was notified that the second 2023 squad order had been
canceled by the manufacturer and that we were required to immediately resubmit the
order as a 2024 to stay in queue. Staff resubmitted the order but can cancel it if directed
by the Council.
The new 2024 order is now in-line with the engine specifications and options of what the
department typically orders, rather than the pre-order specifications included in the 2023
order. Some of the additional options include lighting and wiring packages that would
have had to be done later at the upfitter. With the change in order specifications, the
new 2024 order is $5,584 more, but will require less cost at the upfitter.
The total cost of the 2024 squad after upfitting is anticipated to remain the same as the
approved 2023 CIP squad cost even though the 2024 manufacturer order cost is now
higher.
The authorization requested in this report is to continue with the order of a 2024 police
interceptor squad car to fulfill the 2023 squad car order that was cancelled. This is
separate from the advance CIP authorization received on August 10, 2023, to order our
two 2024 Police Interceptor squad cars. New 2024 squad orders are not allowed yet.
Financial/Budget
This authorization does not change the planned 2023 CIP expenditure for this item. The
2023 squad car CIP allocation is $70,000 for the squad car, equipment, and upfitting.
Recommendation
Authorize staff to continue with the 2024 police interceptor squad car order to fulfill the
2023 squad car order canceled by the manufacturer.
Staff Report—December 18, 2023 Council Meeting Prepared by Director Gottschalk
Page 2
Council Action
Authorize staff to continue with the 2024 police interceptor squad car order to fulfill the
2023 squad car order canceled by the manufacturer.
Attachments
None
STAFF REPORT Agenda Item: 7j.
Council Meeting
December 18, 2023
Prepared By
Michelle Friedrich
Topic
Sponsoring Northwest Trails to Acquire DNR
Funding
Action Required
No action required. Council update only.
Summary
Northwest Trails (NW Trails) maintains and grooms all snowmobile trails in Corcoran.
The city is a sponsor for NW Trails in the Minnesota DNR Snowmobile Grant-In-Aid
Program. The Grant-In-Aid program provides grants to local units of government for the
maintenance of snowmobile trails. The fiscal year 2024 grant amount is $45,720.05.
Financial/Budget
Cost of issuing checks to NW Trails as the grant benchmark payments are received
from the Minnesota Department of Natural Resources.
Council Action
No action is necessary, and documents are provided as an update for Council for the
2024 fiscal year grant-in-aid funding.
Attachments
1. Northwest Trails and DNR Grant Program
2. Resolution 2023-25 Sponsoring NW Trails to Acquire DNR Funding
FY24 Snowmobile Grant-in-Aid Program Maintenance and Grooming Grant Contract Agreement 10/24/23
STATE OF MINNESOTA
GRANT CONTRACT AGREEMENT
SNOWMOBILE GRANT-IN-AID PROGRAM
FY 2024 MAINTENANCE AND GROOMING GRANTS
Local Unit of Government Sponsor: City of Corcoran
Trail/Club Name: Northwest Trails
Grant Amount: $45,720.05
This grant contract is between the State of Minnesota, acting through its Commissioner of Natural
Resources ("STATE") and City of Corcoran, 8200 County Rd 116, Corcoran MN 55340 ("GRANTEE").
Recitals
1.The Snowmobile Grant-in-Aid Program established in Minn. Stat. 84.83 to provide grants to local units of
government for the maintenance of snowmobile trails and the State is empowered to enter into this grant.
2.The Snowmobile Grant-in-Aid Program manual (“Minnesota Snowmobile Trails Assistance Program
Maintenance and Grooming Manual”, hereafter “manual”) identifies the duties of the state and grantee,
and any non-profit trail organizations the grantee may choose to sponsor for trail grooming and
maintenance activities. In this contract and the manual, the terms “Grantee” and “Sponsor” are
interchangeable. The manual is available at https://mndnr.gov/grants/recreation/gia_snowmobile.html,
and is incorporated into this grant contract agreement by reference.
3.The State is in need of the services of the Sponsor to provide the maintenance and grooming of the
following trail(s) specified in this grant contract agreement: Northwest Trails.
4.The Sponsor has applied to the State for a grant for the above identified trails and has submitted the
Snowmobile Grant-in-Aid Program Maintenance and Grooming application form, required attachments,
and resolution or official minutes of the Sponsor authorizing the proposed maintenance and grooming.
The submitted application form and required attachments are hereinafter referred to as the “Plan.”
5.Attachment. The Sponsor's resolution or official minutes are attached and incorporated into this grant
contract agreement.
6.The Sponsor represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, the Sponsor agrees to
minimize administrative costs as a condition of this grant and to follow the code of ethics pursuant to
Minn.Stat.§43A.38 in administration of this grant.
DocuSign Envelope ID: 06D656EC-C04B-48B8-8BA5-5A75F8643080
Agenda Attachment: 7j1.
FY24 Snowmobile Grant-in-Aid Program Maintenance and Grooming Grant Contract Agreement 10/24/23
Grant Contract
1 Term of Grant Contract
Effective date:
July 1, 2023 or the date the State accounting system shows sufficient allotment or encumbrance
balance in the fund, allotment, or appropriation to meet this grant contract agreement and per Minn.
Stat. §16B.98 Subd. 5 and Subd. 7. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the
Sponsor until this grant contract is fully executed.
Expiration date:
June 30, 2024, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
Survival of Terms.
The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State
Audits; 10. Government Data Practices and Intellectual Property Rights; 12. Publicity and Endorsement;
13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure.
Incur Expenses.
Notwithstanding Minnesota Statutes, section 16A.41, expenditures made on or after July 1, 2023 are
eligible for reimbursement. Expenses incurred by the grantee or its subcontractors prior to contract
execution (as permitted by Minnesota Statutes, section 84.026, Subd. 4(1)) require written pre-
approval by the state’s authorized representative prior to expenditure.
2 Sponsor’s Duties
The Sponsor, who is not a state employee, will:
(a)Comply with required grants management policies and procedures set forth through
Minn.Stat.§16B.97, Subd. 4 (a) (1).
(b)Maintain the proposed trails in accordance with the guidelines contained within the current
Minnesota Snowmobile Trails Assistance Program Maintenance and Grooming Manual,
hereinafter referred to as the "Manual" as accepted or amended by the State and available on
the Snowmobile GIA Program webpage at
http://www.dnr.state.mn.us/grants/recreation/gia_snowmobile.html. All work will be the
responsibility of the Sponsor, its employees, or the sponsor’s agent provided the agent is
registered as a nonprofit corporation with the State of Minnesota.
(c)Proceed to acquire necessary interests in lands on the Trail. The Sponsor must acquire land in
fee, easement, lease, permit, or other authorization for said Trail. The term of said interest shall
be no less than four (4) months between November 15 of any year and April 1 of the
succeeding year. For each parcel of land crossed by the Trail, the Sponsor shall obtain from the
owner of said parcel a permit, lease, easement, deed, or other authorization for said crossing in
accordance with Minnesota Statutes Chapter 604A. The Sponsor shall certify that the
necessary interests in the land have been obtained and are on file with the Sponsor or the
sponsor’s agent.
(d)Provide adequate maintenance and grooming on the Trail, which shall include keeping it
reasonably safe for public use; provide sanitation and sanitary facilities when needed; and
provide other maintenance and grooming as may be required and in accordance with the trail
grooming guidelines established in the manual. The Sponsor and not the State is responsible for
maintaining signs and maintenance and grooming of the Trail.
3 Time
The Sponsor must comply with all the time requirements described in this grant contract. In the
performance of this grant contract, time is of the essence.
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4 Consideration and Payment
Consideration.
The State agrees to disburse funds to the Sponsor pursuant to this Agreement based upon the
satisfactory completion of significant performance benchmarks as identified below. This grant shall not
exceed the Grant Amount as specified below. Funds not earned and paid out will be canceled annually
at the end of the State’s fiscal year (June 30).
Total Obligation.
The total obligation of the State for all compensation and reimbursements to the Sponsor under this
grant contract will not exceed $45,720.05
Payment
1.Trail Completion Benchmark, 45% of Total Grant Amount
Disbursement of these funds is contingent on the sponsor providing a high quality map that shows
the final alignment of the trail and a Trail Completion Certification Form that the trail is open and
available for use. The certification must be received by December 15th of that year. This includes
having the trail brushed, bridges in repair, signs installed, gates were capable of being open (snow
permitting), and any other additional work needed. Also the Sponsor ensures that interest in
lands to operate a snowmobile trail have been acquired through fee, easement, lease, permit, or
other authorizations of interest throughout the entire Trail.
2.Grooming Certification Benchmark, Opening – January 15, 25% of Total Grant Amount
A portion of the grooming monies will be disbursed to the Sponsor by the DNR based upon the
Certification of Satisfactory Grooming Form received from the Sponsor that the trails have been
properly groomed from opening day through January 15th. The certification must be received by
February 15th of that year. The Sponsor in coordination with the Club must maintain sufficient
records to document the activity.
3.Grooming Certification Benchmark, January 16 – Closing, 25% of Total Grant Amount
The second disbursement of the grooming monies will be made to the Sponsor by the DNR based
upon the Certification of Satisfactory Grooming Form received from the Sponsor and verification
that the trails were groomed to the satisfaction of the Sponsor from January 16th through the end
of the season. The certification must be received by April 15th of that year. The Sponsor in
coordination with the Club must maintain sufficient records to document the activity.
4. Trail Closure/Application Submission Benchmark, 5% of Total Grant Amount
The final payment will be based upon the Trail Closure/Application Submission Certification form
received from the Sponsor. The certification must be received by May 15th. A completed
application for the next year must accompany the certification. Must provide evidence that
Sponsor and Club attended spring training session conducted by DNR. A map indicating the
“anticipated” alignment of the trail must also be submitted. A back-up grooming plan must also
be provided.
Contracting and Bidding Requirements
Per Minn. Stat.§471.345, grantees that are municipalities as defined in Subd. 1 must do the following if
contracting funds from this grant contract agreement for any supplies, materials, equipment or the
rental thereof, or the construction, alteration, repair or maintenance of real or personal property
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(a)If the amount of the contract is estimated to exceed $175,000, a formal notice and bidding process
must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a
best value alternative, award a contract for construction, alteration, repair, or maintenance work
to the vendor or contractor offering the best value under a request for proposals as described in
Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2)
(b)If the amount of the contract is estimated to exceed $25,000 but not $175,000, the contract may
be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for
the purchase or sale when possible, and without advertising for bids or otherwise complying with
the requirements of competitive bidding. All quotations obtained shall be kept on file for a period
of at least one year after receipt thereof. Municipalities may, as a best value alternative, award a
contract for construction, alteration, repair, or maintenance work to the vendor or contractor
offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1,
paragraph (a), clause (2) and paragraph (c).
(c)If the amount of the contract is estimated to be $25,000 or less, the contract may be made either
upon quotation or in the open market, in the discretion of the governing body. If the contract is
made upon quotation it shall be based, so far as practicable, on at least two quotations which shall
be kept on file for a period of at least one year after their receipt. Alternatively, municipalities may
award a contract for construction, alteration, repair, or maintenance work to the vendor or
contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28,
Subd. 1, paragraph (a), clause (2)
(d)Support documentation of the bidding process utilized to contract services must be included in the
grantee’s financial records, including support documentation justifying a single/sole source bid, if
applicable.
(e)For projects that include construction work of $25,000 or more, prevailing wage rules apply per;
Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is
subject to prevailing wage. These rules require that the wages of laborers and workers should be
comparable to wages paid for similar work in the community as a whole. A prevailing wage form
should accompany these bid submittals.
5 Conditions of Payment
All services provided by the Sponsor under this grant contract must be performed to the State’s
satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The
Sponsor will not receive payment for work found by the State to be unsatisfactory or performed in
violation of federal, state, or local law.
Penalties
In addition to the penalties identified below, if its determined performance was not met the State
reserves the right to reduce payment in the following year's agreement or to exclude the Sponsor from
participation in the Snowmobile Grant-in-Aid Program.
1.If it is determined that the Trail Completion Certification benchmark in this Plan has not been
satisfactorily completed but was certified as having been completed by the Sponsor, the Sponsor
may be assessed a penalty of up to 45% of the Total Annual Grant Amount.
2.If it is determined that the Grooming Certification benchmark for the period of opening day
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through January 15 in this Plan has not been satisfactorily completed but was certified as having
been completed by the Sponsor, the Sponsor may be assessed a penalty of up to 25% of the Total
Annual Grant Amount.
3.If it is determined that the Grooming Certification benchmark for the period of January 16
through the end of the season in this Plan has not been satisfactorily completed but was certified
as having been completed by the Sponsor, the Sponsor may be assessed a penalty of up to 25% of
the Total Annual Grant Amount.
4.If it is determined that the Trail Closure/Application Submission Certification benchmark in this
Plan has not been satisfactorily completed but was certified as having been completed by the
Sponsor, the Sponsor may be assessed a penalty of up to 5% of the total annual Grant Amount.
6 Authorized Representative
The State's Authorized Representative is Dave Olsen, Area 3B Supervisor, 1200 Warner Road, St. Paul, MN
55106, 651-259-5774, David.Olsen@state.mn.us or his/her successor, and has the responsibility to
monitor the Sponsor’s performance and the authority to accept the services provided under this grant
contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on
each invoice submitted for payment.
The Sponsor’s Authorized Representative is Michelle Friedrich, City Clerk,8200 County Road 116,
Corcoran, MN 55340, 763-400-7029, mfriedrich@corcoranmn.gov If the Sponsor’s Authorized
Representative changes at any time during this grant contract, the Sponsor must immediately notify the
State.
7 Assignment Amendments, Waiver, and Grant Contract Complete
Assignment
The Sponsor shall neither assign nor transfer any rights or obligations under this grant contract without
the prior written consent of the State, approved by the same parties who executed and approved this
grant contract, or their successors in office.
Amendments
Any amendments to this grant contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
Waiver
If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or the State’s right to enforce it.
Grant Contract Complete
This grant contract contains all negotiations and agreements between the State and the Sponsor. No
other understanding regarding this grant contract, whether written or oral, may be used to bind either
party.
8 Liability
The Sponsor must indemnify, save, and hold the State, its agents, and employees harmless from any claims
or causes of action, including attorney’s fees incurred by the State, arising from the performance of this
grant contract by the Sponsor or the Sponsor’s agents or employees. This clause will not be construed to
bar any legal remedies the Sponsor may have for the State's failure to fulfill its obligations under this grant
contract.
9 State Audits
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Under Minn. Stat. § 16B.98, Subd.8, the Sponsor’s or the sponsor’s agent’s books, records, documents, and
accounting procedures and practices of the Sponsor, the sponsor’s agent, or other party relevant to this
grant agreement or transaction are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement,
receipt and approval of all final reports, or the required period of time to satisfy all state and program
retention requirements, whichever is later.
10 Government Data Practices and Intellectual Property Rights
Government Data Practices
The Sponsor and State must comply with the Minnesota Government Data Practices Act, Minn. Stat.
Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all
data created, collected, received, stored, used, maintained, or disseminated by the Sponsor under this
grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in
this clause by either the Sponsor or the State. If the Sponsor receives a request to release the data
referred to in this Clause, the Sponsor must immediately notify the State. The State will give the
Sponsor instructions concerning the release of the data to the requesting party before the data is
released. The Sponsor’s response to the request shall comply with applicable law
Intellectual Property Rights
(a) Intellectual Property Rights. The State owns all rights, title, and interest in all of the intellectual
property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the
Works and Documents created and paid for under this contract.
(b) Obligations.
1. Notification. Whenever any invention, improvement or discovery (whether or not patentable) is
made or conceived for the first time or actually or constructively reduced to practice by the Sponsor,
including its employees and subcontractors, in the performance of this contract, the Sponsor will
immediately give the State’s Authorized Representative written notice thereof, and must promptly
furnish the Authorized Representative with complete information and/or disclosure thereon.
2. Representation. The Sponsor must perform all acts, and take all steps necessary to ensure that all
intellectual property rights in the Works and Documents are the sole property of the State, and that
neither Sponsor nor its employees, agents, or subcontractors retain any interest in and to the Works
and Documents. The Sponsor represents and warrants that the Works and Documents do not will not
infringe upon any intellectual property rights of other persons or entities. The sponsor will indemnify,
defend, to the extent permitted by the Attorney General and hold harmless the State, at the Sponsor’s
expense, from any action or claim brought against the State to the extent that it is based on a claim
that all or parts of the Works and Documents infringe upon the intellectual property rights of others.
The Sponsor will be responsible for payment of any and all such claims, demands, obligations,
liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action
arises, or in the Sponsor’s or the State’s opinion is likely to arise, the Sponsor must, at the State’s
discretion, either procure for the State the right or license to use the intellectual property rights at
issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate
to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of
other remedies provided by law.
11 Workers Compensation
The Sponsor certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’
compensation insurance coverage. The Sponsor’s employees and agents will not be considered State
employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of
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these employees and any claims made by any third party as a consequence of any act or omission on the
part of these employees are in no way the State’s obligation or responsibility.
12 Publicity and Endorsement
Publicity
Any publicity regarding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State’s
Authorized Representative. For purposes of this provision, publicity includes notices, informational
pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the
Sponsor individually or jointly with others, or any subcontractors, with respect to the program,
publications, or services provided resulting from this grant contract. All projects primarily funded by
state grant appropriation must publicly credit the State of Minnesota, including on the Sponsor’s
website when practicable.
Endorsement
The Sponsor must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all
legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
14 Termination and Funding
Termination by the State
The State may immediately terminate this grant contract with or without cause, upon 30 days’ written
notice to the Sponsor. Upon termination, the Sponsor will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
Termination for Cause
The State may immediately terminate this grant contract if the State finds that there has been a failure
to comply with the provisions of this grant contract, that reasonable progress has not been made or
that the purposes for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse
additional funds and requiring the return of all or part of the funds already disbursed.
Termination or Reduction for Insufficient Funding
The state can reduce or terminate this grant contract if:
(a)It does not obtain funding from the Minnesota Legislature.
(b)Or, if funding cannot be continued at a level sufficient to allow for the payment of the services
covered here. Termination must be by written or fax notice to the Sponsor. The State is not obligated
to pay for any services that are provided after notice and effective date of termination. However, the
Sponsor will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed to the extent that funds are available. The State will not be assessed any penalty if the
contract is terminated because of the decision of the Minnesota Legislature, or other funding source,
not to appropriate funds. The State must provide the Sponsor notice of the lack of funding within a
reasonable time of the State’s receiving that notice.
Termination by Contract
This grant contract may also be terminated upon mutual agreement by the State and the Sponsor.
Funding
The State's sole responsibility under this Agreement is to provide funds to the Sponsor. In the event
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that state funds become unavailable because of legislative or executive action or restraints, including
but not limited to the Minnesota Legislature not appropriating sufficient funding for the program or
there not being enough funding in the snowmobile account, the grant amount may be reduced or this
contract may be terminated by the State. Due to variability in revenues to the snowmobile account,
the State/DNR may reduce or not disburse funds for the third and/or fourth benchmarks.
15 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Sponsor consents to disclosure of its
social security number, federal employer tax identification number, and/or Minnesota tax identification
number, already provided to the State, to federal and state tax agencies and state personnel involved in
the payment of state obligations. These identification numbers may be used in the enforcement of federal
and state tax laws which could result in action requiring the Sponsor to file state tax returns and pay
delinquent state tax liabilities, if any.
16 Invasive Species Prevention
16.1 Prevent or limit the introduction, establishment or spread of terrestrial invasive species during
work.
The State requires active steps to prevent or limit the introduction, establishment, and spread of
invasive species during contracted work. The Sponsor shall prevent invasive species from entering into
or spreading within the Trail(s) by ensuring the cleaning of equipment prior to arriving at the Trail(s)
site. Where there are multiple sites and at least one contains invasive species, the intent is to start
work at the site with the fewest number of invasive plants, leaving the most heavily infested sites to
last. The Sponsor’s contractors shall make every effort to schedule operations and site visits to avoid
the spread of weed seed. This applies to all activities performed on all lands under this grant
agreement and is not limited to lands under State control.
Grantees and subcontractors must follow Minnesota DNR’s Operational Order 113, which requires
preventing or limiting the introduction, establishment and spread of invasive species during activities
on public waters and DNR-administered lands. This applies to all activities performed on all lands
under this grant agreement and is not limited to lands under DNR control or public waters. Duties are
listed under Sections II and III (p. 5-8) of Operational Order 113 which may be found at
http://files.dnr.state.mn.us/assistance/grants/habitat/heritage/oporder_113.pdf.
TERRESTRIAL WORK SITES include:
The grantee shall prevent invasive species from entering into or spreading within a project site by
cleaning equipment and clothing prior to arriving at the project site.
If the equipment or clothing arrives at the project site with soil, aggregate material, mulch, vegetation
(including seeds) or animals, it shall be cleaned by grantee furnished tool or equipment (brush/broom,
compressed air or pressure washer) at the staging area. The grantee or subcontractor shall dispose of
material cleaned from equipment and clothing at a location determined by the DNR Grant
Administrator or their representative. If the material cannot be disposed of onsite, secure material
prior to transport (sealed container, covered truck, or wrap with tarp) and legally dispose of offsite.
AQUATIC WORK SITES include:
The grantee shall prevent invasive species from entering into or spreading within a project site by
cleaning equipment and clothing prior to arriving at the project site.
If the project site includes a water body, the grantee shall clean equipment and clothing as noted
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above, prior to entering and leaving the water body. Prior to leaving the water body, drain water from
all equipment, tanks or water retaining components of boats (motors, live well and bilge). Immediately
after leaving the water body, drain water from transom wells onto dry land.
16.2 Cleaning and disposal of material cleaned.
If the equipment, vehicles, gear, or clothing arrives at the Trail with soil, aggregate material, mulch,
vegetation (including seeds) or animals, it shall be cleaned by the Sponsor’s contractor furnished tool
or equipment (brush/broom, compressed air or pressure washer) at the staging area. The contractor
shall dispose of material cleaned from equipment and clothing at a location determined by the State’s
Authorized Representative. If the material cannot be disposed of onsite, secure material prior to
transport (sealed container, covered truck, or wrap with tarp) and legally dispose of offsite.
17 Pollinator Best Management Practices
Habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or
on any lands using state funds are subject to pollinator best management practices and habitat restoration
guidelines pursuant to Minnesota Statutes, section 84.973. Practices and guidelines ensure an appropriate
diversity of native species to provide habitat for pollinators through the growing season. Current specific
practices and guidelines to be followed for contract and grant work can be found here:
https://mndnr.gov/pollinator_resources/index.html, DNR Pollinator Best Management Practices and
Habitat Restoration Guidelines.
18 Accessibility
Structural and nonstructural facilities and programs must meet all state and federal accessibility laws,
regulations, and guidelines. Copies of accessibility guidelines can be downloaded off the Americans with
Disabilities Act Accessibility Guidelines website at http://www.access-board.gov.
19 Technical Assistance
Upon the request of the Sponsor to the extent possible, the State will provide technical assistance with
major problems encountered in the maintenance and grooming of the Trail.
20 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this contract.
21 Whistleblower Protection Rights
Recipient Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights.
(a) This award and employees working on this financial assistance contract will be subject to the
whistleblower rights and remedies in the pilot program on Award Recipient employee whistleblower
protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for
Fiscal Year 2013 (Pub.L. 112-239)
(b) The Award Recipient shall inform its employees in writing, in the predominant language of the
workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712.
(c) The Award Recipient shall insert the substance of this clause, including this paragraph (c), in all sub
awards or subcontracts over the simplified threshold. 42 CFR & 52.203-17 (as referenced in 42
CFR & 3.908-9)
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22 Conflict of Interest
It is the policy of the State of Minnesota to work to deliberately avoid actual and potential conflicts of
interest related to grant making at both the individual and organizational levels.
A conflict of interest (actual or potential) occurs when a person has actual or apparent duty or loyalty to
more than one organization and the competing duties or loyalties may result in actions which are adverse
to one or both parties. A conflict of interest exists even if no unethical, improper, or illegal act results from
it.
The Grantee, by signing this contract with the State, certifies it has read and understands the Office of
Grants Management Conflict of Interest Policy 08-01, will maintain an adequate Conflict of Interest Policy
and, throughout the term of the contract, monitor and report any actual or potential conflicts of interest
to the State’s Authorized Representative.
23 Force majeure
Neither party shall be responsible to the other or considered in default of its obligations within this
Contract to the extent that performance of any such obligation is prevented or delayed by acts of God,
war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party
unless the act or occurrence could have been reasonably foreseen and reasonable action could have been
taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance
must provide the other party prompt written notice of the inability to perform and take all necessary
steps to bring about performance as soon as practicable.
24 Non-Discrimination
No person in the United States must, on the ground of race, color, national origin, handicap, age,
religion, or sex, be excluded from participation in, be denied the benefits of, or be subject to
discrimination under, any program or activity receiving Federal financial assistance. Including but not
limited to:
a)Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) and DOC implementing regulations
published at 15 C.F.R. Part 8 prohibiting discrimination on the grounds of race, color, or national origin
under programs or activities receiving Federal financial assistance; Title IX of the Education
Amendments of 1972 (20 U.S.C. § 1681 et seq.) prohibiting discrimination on the basis of sex under
Federally assisted education programs or activities;
b)Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), and DOC implementing
regulations published at 15 C.F.R. Part 8b prohibiting discrimination on the basis of handicap under any
program or activity receiving or benefiting from Federal assistance.
c)The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.), and DOC implementing
regulations published at 15 C.F.R. Part 20 prohibiting discrimination on the basis of age in programs or
activities receiving Federal financial assistance;
d)Title II of the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination against
qualified individuals with disabilities in services, programs, and activities of public entities.
e)Any other applicable non-discrimination law(s).
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1.STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minn. Stat. '' 16A.15
Signed:
Date:
SWIFT Contract/PO No(s).
2.SPONSOR
The Sponsor certifies that the appropriate person(s) have executed the grant
contract on behalf of the Sponsor as required by applicable articles, bylaws,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
3. STATE AGENCY
By:
(with delegated authority)
Title: __
Date:
Distribution:
Agency
Sponsor
State’s Authorized Representative
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December 5, 2023
238851/PO# 3000242727
December 5, 2023
City Clerk
December 5, 2023
Division and Fiscal Services Unit Manager
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City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-101
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS
FOR 2024 ELECTIONS
WHEREAS Minnesota Statute Section 204B.16, Subd. 1 requires the governing body of
each municipality to designate by resolution a polling place by December 31 each year and
no less than 90 days before an election; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Corcoran, that
the following polling places are in Corcoran and designated for each election precinct in
2024:
•Precinct 1 – St. Thomas the Apostle Church – 20000 County Road 10, Corcoran,
MN 55340
•Precinct 2 – Hope Community Church – 19951 Oswald Farm Road, Corcoran, MN
55374
•Precinct 3 – Corcoran City Hall – 8200 County Road 116, Corcoran, MN 55340
Back up Location is designated as Hope Community Church, 19951 Oswald Farm
Road, Corcoran, MN 55734.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 18th day of December,
2023.
________________________________
Tom McKee - Mayor
ATTEST:
____________________________________ City Seal
Michelle Friedrich – City Clerk
Agenda Item: 7k.
City of Corcoran
County of Hennepin
State of Minnesota
December 18, 2023
RESOLUTION NO. 2023-102
Page 1 of 1
Motion By:
Seconded By:
RESOLUTION APPOINTING JASON R. TOBIN AS CITY ADMINISTRATOR FOR
THE CITY OF CORCORAN, MINNESOTA
WHEREAS, the City of Corcoran accepted the resignation of City Administrator Jessica
Beise on July 27, 2023, Council meeting, with her last day on October 5, 2023; and
WHEREAS, the City selected four finalists for the City Administrator position on October
12, 2023, conducted finalist interviews with four candidates on November 6, 2023, and
nominated Jason R. Tobin to fill the vacancy of City Administrator for the City.
NOW, THEREFORE, the Corcoran City Council RESOLVES as follows:
1)Appoint Jason R. Tobin to the position of City Administrator.
2)The Mayor is hereby authorized to execute employment agreement on behalf of the
City of Corcoran.
3)The appointment is effective upon execution of the employment agreement.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 18th day of December,
2023.
Tom McKee – Mayor
ATTEST:
City Seal
Michelle Friedrich – City Clerk
Agenda Item: 7l.
STAFF REPORT Agenda Item: 7m.
Council Meeting
December 18, 2023
Prepared By
Jay Tobin
Topic
Council Sound System – Change Order 1
Action Required
Approval
Summary
Z Systems Inc. began installation of a City Council approved project of new Council
Chambers equipment on December 6, 2023. During installation, it was discovered the
potential location(s) for the new server rack had safety concerns for personnel (blocking
the egress corridor from the chambers) and concerns of equipment risk of overheating
(thus needing constant equipment temperature management/monitoring). To resolve
concerns, staff worked with the vendor and identified an appropriate space for the
equipment in the temperature-controlled server room. The original project was
designated as an ARPA expenditure, and this change order would comply with ARPA
funding requirements and can be allocated as an ARPA expenditure for the City.
Financial/Budget
Z Systems provided a change order for the wire installation to the server room. The
change order amount is $3,371.16 and was completed with no timeline impact on the
project.
Recommendation
Council motion to approve the change order in the amount of $3,371.16 and direct staff
to use ARPA funding for the change order expense.
Council Action
Council motion to approve the change order in the am ount of $3,371.16 and direct staff
to utilize ARPA funding.
Attachments
1. Z Systems Change Order
Z Systems, inc Purchase Agreement
3724 Oregon Ave S
Saint Louis Park, MN 55426 Date:12/07/23 Quote #:ZSYQ2425
P.O. #:FOB:Mfr's DockTel.
Fax.
952.974.3140
952.974.3141 Terms:www.zsyst.com
Project:Add - Move Rack to Server Closet Q4
Rep:Expiration freddieg1/6/2024
Sold To:Ship To:
Michelle Friedrich Attn:Michelle Friedrich
Corcoran, City of Corcoran, City of
8200 County Road 116
Corcoran, MN 55340
8200 County Road 116
Corcoran, MN 55340
Item Qty Description Unit Cost Total
1 $2,058.82 $2,058.82Installation Labor (lot). - Scope:
The new rack will be relocated to the server room. Cable runs will be
extended to server room, as opposed to the office adjacent to council
chambers.
The wireless microphone systems will be installed in the rack. We
have tested the new and existing microphones from within the council
chambers, and in our tests, we were able to receive a clear signal to
the wireless receivers mounted in the server room. However, there is
a chance that the microphones may not reach under different
conditions. In the future, if there is an issue with the wireless
microphone signals reaching the new rack location (dropouts, etc.), an
antenna distribution and extension system will have to be installed, so
that the wireless microphone antennas can be moved from the rack to
the somewhere within the council chambers. For now, we will keep
the receivers in place with the existing antennas in the rack, due to
our successful testing, and to save the cost of extending them.
Installation
1 $1,312.34 $1,312.34Misc Installation Materials and Installation Supplies (lot).Materials
SIGNATURE:Total $3,371.16
Attachment Item: 7m1.
SIGNATURE:Total $3,371.16
Please contact me if I can be of further assistance.
As an authorized representative of the organization listed above, I hereby order and
agree to purchase these products and/or services from Z Systems based on the terms
and conditions set forth in this agreement and the document 'Z SYSTEMS INC. Terms
and Conditions' which can be found at zsyst.com/terms. All pricing quoted is subject
to change / management approval at time of order entry/acceptance. Any returns, if
accepted by our vendors, will be subject to a 20% restocking fee.
Subtotal $3,371.16
$0.00Sales Tax
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-106
Page 1 of 2
Motion By:
Seconded By:
A RESOLUTION RECOGNIZING THE HOLIDAY TOY AND FOOD DRIVE DONATIONS
WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows:
WHEREAS, the Holiday Toy and Food Drive is an event that is done to engage the community and
acquire donations for Cross Services and Toys for Tots; and
WHEREAS, the City of Corcoran supports the efforts of the 2nd Annual Holiday Toy and Food Drive
Events on December 12, 2023; and
WHEREAS, the Holiday Toy and Food Drive consisted of six neighborhood visits and a final stop at
City Hall; and
WHEREAS, the City of Corcoran collected 1,000 pounds of food and personal care items; and
WHEREAS, the City of Corcoran collected approximately $4,000 in toys and monetary donations
for Toys for Tots; and
WHEREAS, The Stanchion Bar donated pizzas, soda, and water to the City of Corcoran to be
utilized in support of the Holiday Toy and Food Drive event; and
WHEREAS, The Stanchion Bar provided $11,000 in toys and monetary donations for Toys for Tots;
and
WHEREAS, the success of this program is a direct result of support from the City Council, community
volunteers, the City of Corcoran employees, Loretto Fire Department, Rogers Fire Department,
Hanover Fire Department, North Memorial, Hennepin County Sherriff’s Office, The Stanchion Bar,
and our local businesses and sponsors; and
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the
outstanding efforts by the Holiday Toy and Food Drive planning team, event staff, and volunteers,
and the generosity of all donors and graciously accepts the financial donations as listed.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Agenda Item: 7n.
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-106
Page 2 of 2
Whereupon, said Resolution is hereby declared adopted on this 18th day of December, 2023.
________________________________
Tom McKee – Mayor
City Seal
ATTEST:
____________________________________
Michelle Friedrich – City Clerk
STAFF REPORT Agenda Item: 7o.
Council Meeting
December 18, 2023
Prepared By
Kathy Hughes
Topic
Tort Liability
Action Required
Approval
Summary
The City’s property and liability insurance coverages are renewed annually. As part of
the renewal, the City must decide whether to waive or not waive the statutory limits.
There is no right or wrong answer, and it is a discretionary decision each governing
body must make. Currently, statutory municipal tort liability is limited to a maximum of
$500,000 on any claim per individual and $1,500,000 from all claimants for one
incident. If the City chooses to waive the tort limits, per individual claims and per
occurrence claims would be limited to $2,000,000.
Financial/Budget
Additional liability coverage would need to be purchased if the City were to waive
coverage.
Council Action
Consider a motion to not waive the monetary limits on municipal tort liability established
by Minn. Stat. 466.06 and authorize the Mayor to sign the liability coverage waiver form.
Attachments
1. Liability Coverage – Waiver Form
LIABILITY COVERAGE – WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before the member’s effective date of
coverage. Return completed form to your underwriter or email to pstech@lmc.org.
The decision to waive or not waive the statutory tort limits must be made annually by the
member’s governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort
liability limits to the extent of the coverage purchased. The decision has the following effects:
•If the member does not waive the statutory tort limits, an individual claimant could recover no more
than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could
recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000.
These statutory tort limits would apply regardless of whether the member purchases the optional
LMCIT excess liability coverage.
•If the member waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap
liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT
per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of
claimants.
•If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total all claimants
could recover for a single occurrence to which the statutory tort limits apply would also be limited to
the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
Attachment Item: 7o.
2
LMCIT Member Name:
__________________________________________________________________________
Check one:
o The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn.
Stat. § 466.04.
o The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. §
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting: _____________________________________________
Signature: Position: ________________________________
STAFF REPORT Agenda Item: 7p.
Council Meeting
December 18, 2023
Prepared By
Michelle Friedrich
Topic
Solid Waste Hauler Renewals
Action Required
No action required. Council update only.
Summary
The City Council passed an ordinance regulating solid waste collection on October 14,
2021. The ordinance included requirements for licensing. As of the date of this meeting
the solid waste haulers included below have submitted all the required documentation
and fees to comply with Ordinance 2021-436 Regulating Solid Waste Collection:
Waste Management
490 Industrial Boulevard
Winsted, MN 55395
Republic Services
4351 US HWY 12
Delano, MN 55328
The following two company’s licensing will expire on December 31, as no application or
renewal fee has been submitted to the City:
Curbside Waste
4025 85th Avenue North
Brooklyn Park, MN 55443
Lightning Disposal
10730 Briggs Drive, Suite B
Inver Grove Heights, MN 55077
Financial/Budget
The city receives a $75 license renewal fee from each solid waste hauler annually. All
licenses renew January 1 and expire December 31 of each year.
Council Action
No Council action is required, and documents are provided for Council reference.
Attachments
1. Ordinance 2021-436 Regulating Solid Waste Collection for reference only.
Attachment Item: 7p1.
STAFF REPORT Agenda Item: 7q.
Council Meeting
December 18, 2023
Prepared By
Jay Tobin
Topic
Land Purchase Agreement
Action Required
Update
Summary
Council held a Closed Session at the May 11, 2023, Council meeting to review the sale
of City-owned land, identified as:
Outlot A, Snyders Rolling Hills 3rd Addition.
PID 35-119-23-42-0035
Financial/Budget
The buyer, Barry Bredahl, has agreed to pay the City of Corcoran $10,000 for the
purchase of the land owned by the City of Corcoran.
Recommendation
N/A
Council Action
No action required. Council provided staff direction at the May 11, 2023, Council
meeting. Mayor to sign purchase agreement.
Attachment
1. Land Purchase Agreement
Agenda Attachment: 7q1.
STAFF REPORT Agenda Item: 7r.
Council Meeting
December 18, 2023
Prepared By
Kathy Hughes
Topic
Finance Manager Resignation
Action Required
Acceptance and Authorization
Summary
On December 13, 2023, the City received Finance Manager Maggie Ung’s resignation
effective December 29, 2023.
Staff are requesting authorization from the Council to begin the hiring process to fill the
vacancy. The recommended candidate will be brought to the council for approval.
Financial/Budget
This is a budgeted position. The costs associated will include staff time and a
background check.
Council Action
Accept the resignation of Maggie Ung and authorize staff to begin the hiring process at
the appropriate time.
Attachments
1. Maggie Ung’s Letter of Resignation.
Attachment Item: 7r1.
Memo
To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE
Steve Hegland, PE
Project/File: 227704426 Date: December 13, 2023
Subject: Corcoran WTP - Pay Application #7
Council Action Requested
Staff is recommending Council to approve Pay Application #7 for the Corcoran Water Treatment Plant
Project to Rice Lake Construction Group in the amount of $726,750.00.
Summary
Rice Lake continued work on the project including surveying, building earthwork, structural testing, clearwell
walls and reinforcing steel, backwash tank deck and reinforcing steel, leak testing, and obtaining the
necessary utilities and materials. This pay request is for the work performed through 11/30/2023.
The signed payment request form and pay application is attached for review.
Total Contract Value to Date $ 16,728,200.00
Work Completed to Date $ 3,602,352.64
5% Retainage $ 180,117.63
Amount Paid to Date $ 2,695,485.01
Total Pay App #7 $ 726,750.00
Engineer’s Recommendation
We have reviewed the request and recommend approving Pay Application #7 to Rice Lake Construction
Group in the amount of $726,750.00 for the work completed and materials stored to date.
Agenda Item: 7s.
Page 1 of 2
STAFF REPORT Agenda Item: 7t.
City Council Meeting
December 18, 2023
Prepared By
Interim Deputy Director Peter Ekenberg
Topic
2023 Shop-with-a-Cop Recap
Action Required
Approval of Donated Funds
Summary
The City of Corcoran held the 6th annual Shop-with-a-Cop event on Wednesday,
December 13, 2023. During the event, children from the community go shopping with a
police officer then gather at the Rogers Event Center. The City of Corcoran has
partnered with the City of Medina, City of Rogers, and City of Dayton in this event.
The selected children were referred to area police departments from participating
communities through established community outreach programs and local schools. The
City of Rogers and City of Dayton also had children selected from their cites.
Area businesses, families, and groups donated to support the event. The donations
from the Corcoran area include: $1500 in Target gift cards from Ebert Construction,
$1500 in gift cards from the Ebert Family, $1000 from the Corcoran Lions, $1000 from
the Northwest Area Jaycees, $350 in Holiday Gas gift cards from the Stanchion, a 10%
discount at Target from Target, and handmade blankets from an anonymous donor. The
City of Rogers and City of Dayton also collected donations in the communities to
support the event.
The money raised also helped purchase wrapping supplies, decorations, pizza, and
refreshments at the Rogers Event Center. Each of the cities involved helped supply and
set-up the event.
Six children from Corcoran attended the event. They shopped at Target in Medina with
officers from Corcoran, Medina, and Three Rivers Park. The children were able to
purchase approximately $200-$250 each worth of holiday gifts for their family and
friends. After shopping, the officers and children attended a gathering at the Rogers
Community Center where they wrapped gifts (with help of many volunteers), ate dinner,
and were entertained by a live band, the Grinch, and Santa.
Each Corcoran family was also provided a handmade blanket, $200 in target gift cards,
to help complete their shopping, a $50 gas card, and a box of food for a dinner.
One child selected from Corcoran was not able to attend and will be provided with
similar resources.
The success of this program is a direct result of support from Corcoran City Council,
Ebert Construction, the Ebert Family, Corcoran Lions, Northwest Area Jaycees, Target-
Medina, the Stanchion, and City of Corcoran staff. The program was coordinated with
Page 2 of 2
the Medina Police, Three Rivers Park Police, Dayton Police, and the Rogers Police.
Each group also raised donations and assisted in making the event a success.
Financial/Budget
Staff time was used in planning and attending the event. The outlined donations were
used to fund the event.
Organization Donation
Ebert Construction $1,500.00 in Target Gift Cards
Ebert Family $1,500.00 in Target Gift Cards
Northwest Area Jaycees $1,000.00
For costs of wrapping
supplies, pizza, decorations,
etc.
Corcoran Lions $1,000.00
For costs of wrapping
supplies, pizza, decorations,
etc.
The Stanchion $350.00
Gas gift cards to give to the
families
Target 10% Discount on purchase
Anonymous Donor Blankets
Recommendation
Accept the donations and approve Resolution 2023-107
Council Action
Accept the donations and approve Resolution 2023-107
Attachment
1. Resolution 2023-107
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-107
Page 1 of 2
Motion By:
Seconded By:
A RESOLUTION RECOGNIZING THE CORCORAN POLICE DEPARTMENT
SHOP-WITH-A-COP PROGRAM
WHEREAS, the City of Corcoran supports the efforts of the Corcoran Police Department’s Shop-with-a-
Cop program; and
WHEREAS, the 6th annual Shop-with-a-Cop program gave six children an opportunity to buy gifts for
themselves and their families;
WHEREAS, the 2023 program was coordinated by Officers Steve Warren and Jacob Andersen and
supported by Director of Public Safety Matt Gottschalk, Interim Deputy Director Peter Ekenberg, Officers
Jesse Olson, Josh Lawson, Aaron Burns, Abigail Edstrom, Chad Dickie, Caitlyn Sandstad, Community
Service Officer Dani Monnens, Public Safety Administrative Manager Paula Steelman, Public Safety
Administrative Assistant Amy Fadden, Reserve Officers Steve Emerson and Jim Shoulak, Hope Center
Administrator Jill Dejewski, and the Hanover Elementary School. The program was also coordinated with
the City of Medina, City of Rogers, and City of Dayton.
WHEREAS, the following donations were received by the City of Corcoran to be utilized in support of the
Shop-with-a-Cop Program;
Organization Donation
Ebert Construction $1,500.00 in Target Gift Cards
Ebert Family $1,500.00 in Target Gift Cards
Northwest Area Jaycees $1,000.00
For costs of wrapping
supplies, pizza, decorations,
etc.
Corcoran Lions $1,000.00
For costs of wrapping
supplies, pizza, decorations,
etc.
The Stanchion $350.00
Gas gift cards to give to the
families
Target 10% Discount on purchase
Anonymous Donor Blankets
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges efforts of
the Corcoran Police Department, and the generosity of the donors, and graciously accepts the financial
donations as listed above.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Agenda Attachment: 7t1.
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-107
Page 2 of 2
Whereupon, said Resolution is hereby declared adopted on this 18th day of December, 2023.
________________________________
Tom McKee – Mayor
ATTEST:
__________________________________________ City Seal
Michelle Friedrich – City Clerk
STAFF REPORT Agenda Item: 9b.
Council Meeting
December 18, 2023
Prepared By
Jay Tobin
Topic
2024 Final General Fund Budget and 2023
Property Tax Levy
Action Required
Approval
Summary
Annually the City Council adopts a budget and property tax levy for the City. The budget
and levy fund the operations and debt service of the City.
The 2024 budget and levy have been discussed at four public meetings prior to the
formal public hearing held at this meeting. The recommended final levy amount is equal
to the preliminary levy adopted at the September 14, 2023, meeting. Per Council
direction, staff reduced the preliminary proposed tax levy of 43.371% by reducing the
proposed budget $237,617 to meet the previous year’s tax rate of 42.122%.
Financial/Budget
No change to the tax rate.
Options
1. Adopt Resolution 2023-104 Adopting 2024 Budget and 2023 Tax Levy as
presented.
2. Amend and Adopt Resolution 2023-104 Adopting 2024 Budget and 2023 Tax
Levy.
Recommendation
Adopt Resolution 2023-104 Adopting 2024 Budget and 2023 Tax Levy as presented.
Council Action
Consider a motion to adopt Resolution 2023-104 Adopting 2024 Budget and 2023 Tax
Levy as presented.
Attachments
1. Proposed 2024 Budget
2. Resolution 2023-104 Adopting 2024 Budget and 2023 Tax Levy
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
GENERAL FUND REVENUE
TAXES -
100-00000-31000 31000 GENERAL PROPERTY TAXES 4,067,936 4,443,243 5,099,598 6,354,020 7,184,348 830,328 13.1%
100-00000-31020 31020 DELINQUENT PROPERTY TAXES - - 49,456 - - - -
TOTAL TAXES 4,067,936 4,443,243 5,149,055 6,354,020 7,184,348 830,328 13.1%
LICENSES AND PERMITS
100-00000-32100 32100 BUSINESS LICENSES & PERMITS - 75 576 10,350 5,450 (4,900) -47.3%Includes estimated $10,000 for 2023, $5,000 for 2024 rental
license
100-00000-32110 32110 LIQUOR LICENSE FEE 11,250 14,475 15,675 15,500 15,750 250 1.6%Includes $250 for cannibis license
100-00000-32210 32210 BUILDING PERMITS 1,232,582 1,471,688 631,355 1,300,000 800,000 (500,000) -38.5%
Single family, multi-tenant and commerical construction. Actual
2022 reflects building permit fees only. Going forward, this line item
will only reflect building permit fees - took out Plumbing,
Mechanical, Gas, other building related fees (not building permit
fees), plan check fees and pass-through Surcharges.
100-00000-32220 32220 GAS INSTALLATION PERMITS - - 13,200 - 13,500 13,500 - Fireplace and other gas permits - prior budgets were lumped in
building pemit line 100-00000-32210, separating out for more
efficient reporting purpose
100-00000-32230 32230 PLUMBING CONNECTION PERMITS - - 27,340 - 40,000 40,000 - Plumbing permits - prior budgets were lumped in building pemit line
100-00000-32210, separating out for more efficient reporting
purpose
100-00000-32260 32260 SIGN PERMITS - - 750 - 750 750 - single family, multi-tenant and commerical construction , less
surcharge
100-00000-32270 32270 MECHANICAL PERMITS - - 39,675 - 55,000 55,000 - Mechanical permits - prior budgets were lumped in building pemit
line 100-00000-32210, separating out for more efficient reporting
purpose
100-00000-32290 32290 WETLAND PERMIT FEES 1,600 400 800 1,000 1,500 500 50.0%
TOTAL LICENSES AND PERMITS 1,245,432 1,486,638 729,371 1,326,850 931,950 (394,900) -29.8%
INTERGOVERNMENTAL REVENUE
100-00000-33400 33400 STATE GRANTS AND AIDS 472,770 38,810 40,499 40,000 - (40,000) -100.0%NW Trail Grant - moved to liability account as this is a pass through
revenue/expenditure
100-00000-33416 33416 POLICE TRAINING REIMBURSEMENT 10,350 10,304 10,148 12,500 12,500 - 0.0%
100-00000-33418 33418 MUNICIPAL STATE AID FOR STREETS - MAINTENAN 155,079 150,864 157,694 150,000 175,000 25,000 16.7%
100-00000-33423 33423 POLICE STATE AID 119,168 68,944 62,603 80,000 80,000 - 0.0%Police State Aid and Vest Reimbursement
100-00000-33426 33426 AGRICULTURAL MARKET VALUE CREDIT 19,831 38,546 28,649 20,000 30,000 10,000 50.0%
100-00000-33429 33429 STATE AID - PERA - - - 1,845 - (1,845) -100.0%Only in years of PERA rate increases
100-00000-33615 33615 COUNTY RECYCLING GRANT 13,992 13,962 13,846 13,900 14,000 100 0.7%
100-00000-33620 33620 OTHER COUNTY GRANTS AND AIDS 10,000 1,500 42,203 10,000 10,000 - 0.0%UASI Grant
100-00000-33640 33640 TOWARD ZERO DEATH GRANT (30,345) 104,057 13,286 10,000 12,000 2,000 20.0%Offsets with Expenditure - Orono is administering in 2022 and
forward
TOTAL INTERGOVERNMENTAL REVENUE 770,845 426,987 368,929 338,245 333,500 (4,745) -1.4%
CHARGES FOR SERVICES
100-00000-34100 34100 CHARGES FOR SERVICES 190 10 10,282 300 300 - 0.0%
100-00000-34101 34101 FACILITY RENTAL 1,142 2,767 (357) 2,000 - (2,000) -100.0%
100-00000-34103 34103 ZONING/LAND USE APPL FEE 50,535 57,866 64,580 55,000 55,000 - 0.0%
100-00000-34104 34104 BUILDING PERMIT PLAN CHECK FEE - - 246,162 - 375,000 375,000 -
Building permit plan check fees - prior budgets were lumped in
building pemit line 100-00000-32210, separating out for more
efficient reporting purpose as this is charges for service
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
Page 1 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
100-00000-34105 34105 COPIES/MAPS 6 5,271 2,332 2,000 2,000 - 0.0%
100-00000-34107 34107 ASSESSMENT SEARCHES 25 25 - 30 30 - 0.0%
100-00000-34109 34109 OTHER BUILDING RELATED FEES - - 44,065 - 100,000 100,000 - Other building related fees (ex. SEC Fees) - prior budgets were
lumped in building pemit line 100-00000-32210, separating out for
more efficient reporting purpose
100-00000-34110 34110 CITY PLANNER REVIEW FEE 80 - 19,496 50,000 50,000 - 0.0%City Planner's time, 2021 and prior had this coded to miscellaneous
revenue
100-00000-34200 34200 PUBLIC SAFETY PERMITS 4,190 3,880 4,280 4,000 4,000 - 0.0%
100-00000-34201 34201 SPECIAL POLICE SERVICES - 4,375 9,015 5,000 9,500 4,500 90.0%
100-00000-34203 34203 POLICE REPORTS 286 252 836 300 400 100 33.3%
100-00000-34300 34300 PUBLIC WORKS PERMITS AND FEES 16,131 17,257 17,135 16,500 17,000 500 3.0%
100-00000-34301 34301 DUST CONTROL 48,350 42,240 2,902 - - - - Per council, no further assessment 2022 and forward
100-00000-34303 34303 ICE & SNOW REMOVAL - - - 6,000 6,000 - 0.0%
100-00000-34310 34310 PUBLIC WORKS REVIEW FEE 42,585 - - 88,200 88,200 - 0.0%
Public Works Director & PW Development Superintendent's Time
100-00000-34400 34400 RECYCLING 3,166 2,230 2,391 5,000 5,000 - 0.0%
100-00000-34403 34403 REFUSE COLLECTION CHARGES - 5,346 5,662 4,500 5,717 1,217 27.0%
100-00000-34700 34700 PARK RENTAL - - 2,616 - 3,000 3,000 -
100-00000-34790 34790 RECREATION PROGRAMMING 5 51,274 51,940 46,735 50,000 3,265 7.0%Spring Baseball, Summer Soccer, Fall Baseball
TOTAL CHARGES FOR SERVICES 166,691 192,794 483,337 285,565 771,147 485,582 170.0%
FINES AND FORFEITS
100-00000-35100 35100 FINES 18,118 17,086 21,979 25,000 25,000 - 0.0%Reflects actual experience
TOTAL FINES AND FORFEITS 18,118 17,086 21,979 25,000 25,000 - 0.0%
OTHER REVENUE
100-00000-36100 36100 SPECIAL ASSESSMENT - 350 60 - - - - Special Assessment Fee
100-00000-36200 36200 MISCELLANEOUS REVENUES 11,668 50,903 34,075 4,000 4,000 - 0.0%Wetland Buffer Sign and Worker's Comp Reimb.; 2021 and prior
had City Planner time in this line item
100-00000-36210 36210 INTEREST EARNINGS 17,644 11,427 145,188 11,500 25,000 13,500 117.4%
100-00000-36220 36220 RENTS AND ROYALTIES 6,909 6,213 - 7,000 7,000 - 0.0%
100-00000-36230 36230 DONATIONS 768 998 1,250 1,000 1,100 100 10.0%
100-00000-36290 36290 SALE OF INVESTMENTS (1,371) - - - - - -
100-00000-36400 36400 REFUNDS/REIMBURSEMENTS 5,170 4,167 232,505 5,000 5,000 - 0.0%
100-00000-38050 38050 CABLE FRANCHISE FEE 50,059 56,691 62,153 59,000 61,000 2,000 3.4%
100-00000-39101 39101 SALE OF ASSETS - - 63,858 - - - -
100-00000-39203 39203 TRANSFER FROM OTHER FUND 218,872 269,164 449,092 535,500 561,200 25,700 4.8%From Water/Sewer for selected PW items (see * in 43100 dept)
and City staff time (3.74 FTE) *Will update once Enterprise Funds
are budgeted
TOTAL OTHER REVENUE 309,719 399,913 988,181 623,000 664,300 41,300 6.6%
TOTAL GENERAL FUND REVENUE 6,578,741 6,966,662 7,740,852 8,952,680 9,910,245 957,565 10.7%
Page 2 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
GENERAL FUND EXPENDITURES
GENERAL GOVERNMENT
CITY COUNCIL
100-41110-50101 50101 FULL-TIME EMPLOYEES - REGULAR 19,260 16,515 19,260 19,260 19,260 - 0.0%
100-41110-50122 50122 FICA 1,194 1,024 1,194 1,200 1,200 - 0.0%
100-41110-50126 50126 MEDICARE 279 239 279 280 280 - 0.0%
100-41110-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 3,089 3,555 2,600 5,000 5,000 - 0.0%
100-41110-50210 50210 OPERATING SUPPLIES 1,727 1,087 829 2,000 2,000 - 0.0%
100-41110-50365 50365 WORKER'S COMPENSATION INSURANCE 92 - 102 150 150 - 0.0%
TOTAL CITY COUNCIL 25,642 22,420 24,265 27,890 27,890 - 0.0%
COMMUNICATION
100-41130-50325 50325 OTHER COMMUNICATION - WEBSITE 400 3,508 120 3,000 3,000 - 0.0%Website Expense
100-41130-50350 50350 GENERAL NOTICES AND PUB INFO 10,007 7,640 8,314 10,000 12,500 2,500 25.0%Newsletter; increased to outsource for printing
TOTAL COMMUNICATION 10,407 11,148 8,434 13,000 15,500 2,500 19.2%
CITY ADMINISTRATOR
100-41320-50101 50101 FULL-TIME EMPLOYEES - REGULAR 132,279 144,620 131,413 152,000 162,800 10,800 7.1%
100-41320-50121 50121 PERA 9,921 10,007 9,856 11,400 12,300 900 7.9%
100-41320-50122 50122 FICA 7,344 7,898 7,088 9,500 10,100 600 6.3%
100-41320-50126 50126 MEDICARE 1,718 1,847 1,658 2,300 2,400 100 4.3%
100-41320-50130 50130 EMPLOYER PAID INSURANCE 10,236 11,615 14,095 21,300 22,700 1,400 6.6%
100-41320-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 1,156 630 1,911 5,000 4,000 (1,000) -20.0%MCMA Conference, ICMA Conference, LMC Conference,
Leadership Growth Group, MAMA
100-41320-50210 50210 OPERATING SUPPLIES 638 1,208 528 1,200 - (1,200) -100.0%Inactive Account - Moved expenditure to 100-41900-50210
100-41320-50300 50300 PROFESSIONAL SERVICES - - 21,000 - - - -
100-41320-50307 50307 PERSONNEL ADMINISTRATION - - - - 1,500 1,500 - Recruitment/Retention
100-41320-50321 50321 TELEPHONE - - 550 600 600 - 0.0%
100-41320-50331 50331 TRAVEL EXPENSE - - 185 600 600 - 0.0%
100-41320-50365 50365 WORKER'S COMPENSATION INSURANCE 964 1,927 1,085 1,000 1,500 500 50.0%
100-41320-50433 50433 DUES AND MEMBERSHIPS 1,203 1,257 1,371 1,400 1,500 100 7.1%MN City/County Managers, ICMA
TOTAL CITY ADMINISTRATOR 165,458 181,009 190,739 206,300 220,000 13,700 6.6%
ADMINISTRATION
100-41400-50101 50101 FULL-TIME EMPLOYEES - REGULAR 263,711 255,568 117,616 249,800 285,100 35,300 14.1%Transition PT to FT Communications Assistant on 10/1/2024
100-41400-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 2,792 4,888 9,093 2,500 8,500 6,000 240.0%Presidential election year in 2024
100-41400-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - 30,400 27,100 (3,300) -10.9%PT Intern
100-41400-50112 50112 PART-TIME EMPLOYEES - OVERTIME - - - - - - -
100-41400-50121 50121 PERA 19,988 19,534 9,458 21,200 24,100 2,900 13.7%
100-41400-50122 50122 FICA 16,163 15,571 8,325 17,600 19,900 2,300 13.1%
100-41400-50126 50126 MEDICARE 3,780 3,449 1,947 4,100 4,700 600 14.6%
100-41400-50130 50130 EMPLOYER PAID INSURANCE 68,270 69,853 35,987 56,300 46,000 (10,300) -18.3%
100-41400-50140 50140 UNEMPLOYMENT COMPENSATION - - - - - - -
100-41400-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 7,458 4,769 964 5,000 5,000 - 0.0%Moved Finance staff to Finance Department, effective 2022
100-41400-50210 50210 OPERATING SUPPLIES 620 612 - - - - - Inactive - Moved expenditure to 100-41900-50210 & 100-41400-
331
100-41400-50300 50300 PROFESSIONAL SERVICES - 10,125 6,238 - - - -
100-41400-50307 50307 PERSONNEL ADMINISTRATION - - - - 6,000 6,000 - Recruitment/Retention
100-41400-50321 50321 TELEPHONE - - 50 - 600 600 - Cell Reimbursement for Admin Services Director
100-41400-50331 50331 TRAVEL EXPENSE - - 66 1,000 1,000 - 0.0%Mileage Reimbursement
Page 3 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
100-41400-50365 50365 WORKER'S COMPENSATION INSURANCE 2,590 3,803 1,636 3,000 3,000 - 0.0%
100-41400-50433 50433 DUES AND MEMBERSHIPS 1,007 - 170 1,500 750 (750) -50.0%
TOTAL ADMINISTRATION 386,378 388,172 191,550 392,400 431,750 39,350 10.0%
ELECTION
100-41410-50114 50114 TEMPORARY/SEASONAL EMPLOYEES - - 11,399 500 25,000 24,500 4900.0%Training for Presidential Primary (2023 budget), Presidential
election in 2024
100-41410-50210 50210 OPERATING SUPPLIES 22,472 2,224 5,090 3,000 8,000 5,000 166.7%
100-41410-50331 50331 TRAVEL EXPENSE - - - 300 300 - 0.0%
100-41410-50430 50430 MISCELLANEOUS EXPENSE 6,119 - - 100 100 - 0.0%
TOTAL ELECTION 28,591 2,224 16,490 3,900 33,400 29,500 756.4%
FINANCE
100-41500-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - 155,142 224,100 247,200 23,100 10.3%
Separated Finance Staff from Administration Staff eff. 2022.
100-41500-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - 1,602 1,000 1,500 500 50.0%
100-41500-50121 50121 PERA - - 11,809 16,900 18,700 1,800 10.7%
100-41500-50122 50122 FICA - - 9,837 14,000 15,500 1,500 10.7%
100-41500-50126 50126 MEDICARE - - 2,301 3,300 3,700 400 12.1%
100-41500-50130 50130 EMPLOYER PAID INSURANCE - - 25,393 63,300 59,900 (3,400) -5.4%
100-41500-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 1,720 3,500 10,000 6,500 185.7%MNGFOA Conference, Tuition request forthcoming
100-41500-50300 50300 PROFESSIONAL SERVICES 41,075 45,360 57,449 47,250 85,000 37,750 79.9%Audit Service ($50k), Finance/Escrow Assistance ($10k), Financial
Management Plan - moved from 100-41900-50300 ($22,500),
GASB75 Audit ($2,500)
100-41500-50307 50307 PERSONNEL ADMINISTRATION - - - - 4,500 4,500 - Recruitment/Retention
100-41500-50331 50331 TRAVEL EXPENSE - - - 500 500 - 0.0%MNGFOA Conference
100-41500-50365 50365 WORKER'S COMPENSATION INSURANCE - - 1,373 - 2,000 2,000 -
100-41500-50433 50433 DUES AND MEMBERSHIPS - - 210 1,000 1,000 - 0.0%MNGFOA Membership & GFOA Membership
TOTAL FINANCE 41,075 45,360 266,835 374,850 449,500 74,650 19.9%
ASSESSING
100-41550-50210 50210 OPERATING SUPPLIES 1,764 - 13 300 - (300) -100.0%
100-41550-50300 50300 PROFESSIONAL SERVICES 57,204 94,000 118,000 120,000 165,000 45,000 37.5%2023 actual - $150,000, 2024 budget is county estimate
100-41550-50322 50322 POSTAGE 4 - - - - - -
TOTAL ASSESSING 58,972 94,000 118,013 120,300 165,000 44,700 37.2%
LEGAL
100-41600-50300 50300 PROFESSIONAL SERVICES 39,226 51,972 51,931 45,000 50,000 5,000 11.1%based on past years' average
TOTAL LEGAL 39,226 51,972 51,931 45,000 50,000 5,000 11.1%
CENTRAL SERVICES
100-41900-50200 50200 OFFICE SUPPLIES 3,745 5,304 4,771 5,000 10,500 5,500 110.0%Moved budgeted amount to 100-41900-50210
100-41900-50210 50210 OPERATING SUPPLIES 24,486 34,255 28,238 35,500 30,000 (5,500) -15.5%Moved budgeted amount from 100-41900-50200
100-41900-50212 50212 MOTOR FUELS - - 265 500 500 - 0.0%Fuel for City Vehicle
100-41900-50221 50221 REPAIR AND MAINTENANCE SUPPLIES - EQUIPMEN - - 614 - - - -
100-41900-50300 50300 PROFESSIONAL SERVICES 21,254 24,770 30,891 30,000 7,000 (23,000) -76.7%Mental health policy costs ($5,500); moved ADP and
BenefitsConnect to 100-41900-50308; moved Financial
Management Planning to finance 100-41500-50300
100-41900-50304 50304 LEGAL FEES - 107 - - - - -
Page 4 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
100-41900-50308 50308 SOFTWARE - - - - 23,000 23,000 -
Moved moved ADP and BenefitsConnect from 100-41900-50300 to
better classify expense accurately; ADP Admin Fee increased
$10,000 due to increase in EAP use, and ADP new modules
100-41900-50321 50321 TELEPHONE 2,812 4,171 5,622 4,000 6,000 2,000 50.0%
100-41900-50322 50322 POSTAGE 3,275 3,177 3,463 4,000 4,000 - 0.0%
100-41900-50350 50350 GENERAL NOTICES AND PUB INFO - - 245 1,000 1,000 - 0.0%ECM Invoices
100-41900-50360 50360 INSURANCE 78,837 80,576 96,778 108,000 139,300 31,300 29.0%Property/Casualty Insurance
100-41900-50380 50380 UTILITY SERVICES 13,949 28,611 9,472 15,000 15,000 - 0.0%Randy's Garbage, Centerpoint Energy
100-41900-50381 50381 ELECTRIC UTILITIES - - 19,420 19,000 20,000 1,000 5.3%Wright Hennepin
100-41900-50382 50382 WATER & SEWER - - - - - - - Once City connects, this will be the GL account
100-41900-50400 50400 REPAIR AND MAINTENANCE - CONTRACT 13,814 11,196 2,790 14,000 14,000 - 0.0%Cintas (Mats -$5,000) & City Hall front landscaping and irrigation
repairs ($9,000)
100-41900-50401 50401 REPAIR AND MAINT - BUILDINGS - - 17,714 18,000 18,000 - 0.0%Cleaning, includes $6,000 budgeted previous years in 100-41900-
50520
100-41900-50403 50403 REPAIR AND MAINT - VEHICLES - - 4,544 1,500 1,500 - 0.0%
100-41900-50404 50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT - - 8,137 2,000 3,000 1,000 50.0%Service on Generator
100-41900-50413 50413 OFFICE EQUIPMENT RENTAL - - 426 600 600 - 0.0%Folder Inserter rental (33%)
100-41900-50430 50430 MISCELLANEOUS EXPENSE 202,520 8,904 18,807 20,000 - (20,000) -100.0%Moved PD vacation reimbursement to PD department ($1,500
each FT employee)
100-41900-50431 50431 BANKING CHARGES 362 333 20 400 400 - 0.0%
100-41900-50432 50432 CREDIT CARD FEES 7,765 9,426 4,893 8,000 500 (7,500) -93.8%
Moved expenditure to Recreation and Police department for better
transparency in terms of what the transactions are for
100-41900-50433 50433 DUES AND MEMBERSHIPS 25,166 28,086 25,373 25,300 28,600 3,300 13.0%Includes Elm Creek Mgmt ($1,252 increase for a total of $20,116
for 2024), 2023 removed Metro City membership ($2,700), LMC
Dues ($8,438, $1,000 increase)
100-41900-50520 50520 BUILDINGS AND STRUCTURES 5,967 - - - - - - Inactive account - moved 2023 budget amount to 100-41900-
50401
100-41900-50700 50700 TRANSFERS 337,000 - 794,569 360,000 382,000 22,000 6.1%2022 actuals included previous years transfers/corrections. For
2024 budget: CIP ($339k with $14k for skidsteer originally
budgeted yearly between PW and Parks department), transfer to
stormwater fund ($5,000), to facility fund ($30,000), NTU ($7,000),
Holiday Drive ($1,000)
100-41900-50810 50810 REFUNDS & REIMBURSEMENT - 530 - - - - - Inactive account
100-41900-50811 50811 INSURANCE REFUNDS - 49,441 - - - - - Inactive account; 2021 had roof damage - offsets with the
insurance claim revenue
TOTAL CENTRAL SERVICES 740,953 288,888 1,077,051 671,800 704,900 33,100 4.9%
PLANNING & ZONING
100-41910-50101 50101 FULL-TIME EMPLOYEES - REGULAR 13,382 60,210 73,206 111,100 126,400 15,300 13.8%City Planner and 50% Planning Technician
100-41910-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - 1,000 1,200 200 20.0%
100-41910-50111 50111 PART-TIME EMPLOYEES - REGULAR - - 21,757 4,300 - (4,300) -100.0%In 2023, Administrative Assistant - Planning transitioned to FT
Planning Technician
100-41910-50121 50121 PERA 909 4,530 7,108 8,800 9,600 800 9.1%
100-41910-50122 50122 FICA 960 3,948 5,159 7,300 8,000 700 9.6%
100-41910-50126 50126 MEDICARE 225 923 1,207 1,700 1,900 200 11.8%
100-41910-50130 50130 EMPLOYER PAID INSURANCE 1,372 11,786 14,508 25,000 32,000 7,000 28.0%
100-41910-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 408 758 1,500 8,500 7,000 466.7%Planetizen, Conferences, Other training as needed
100-41910-50210 50210 OPERATING SUPPLIES 448 2,141 85 500 500 - 0.0%moved to -350, recode to specific funds
100-41910-50300 50300 PROFESSIONAL SERVICES 79,407 87,730 99,212 70,000 78,600 8,600 12.3%Landform
100-41910-50307 50307 PERSONNEL ADMINISTRATION - - - - 3,000 3,000 - Recruitment/Retention
100-41910-50350 50350 GENERAL NOTICES AND PUB INFO - 386 1,539 750 750 - 0.0%ECM Invoices
Page 5 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
100-41910-50365 50365 WORKER'S COMPENSATION INSURANCE 160 554 996 500 500 - 0.0%
100-41910-50430 50430 MISCELLANEOUS EXPENSE - 13,500 142 - - - - 2021 - Grading escrow refunds from prior year revenue
100-41910-50433 50433 DUES AND MEMBERSHIPS - - 164 250 725 475 190.0%APA/EDA Membership
TOTAL PLANNING & ZONING 96,864 186,116 225,840 232,700 271,675 38,975 16.7%
INFORMATION TECHNOLOGY
100-41920-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - - - 42,800 42,800 - IT Personnel
100-41920-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - 800 800 -
100-41920-50121 50121 PERA - - - - 3,300 3,300 -
100-41920-50122 50122 FICA - - - - 2,700 2,700 -
100-41920-50126 50126 MEDICARE - - - - 700 700 -
100-41920-50130 50130 EMPLOYER PAID INSURANCE - - - - 11,200 11,200 -
100-41920-50210 50210 OPERATING SUPPLIES 8,756 16,313 55,825 40,000 - (40,000) -100.0%
Moved Copier Lease, Annual License Renewals & Granicus to 100-
41920-50308; Moved Motorola (previously Watchguard) ($11,000),
LETG ($18,000), and Axon Fotokite license ($3,800) to 100-42100-
50210 as these are PD specific expense
100-41920-50221 50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 27,138 46,351 43,380 45,000 45,000 - 0.0%Add't computers for new staff, replace old equipments, moved
annual licenses to Operating Supplies
100-41920-50300 50300 PROFESSIONAL SERVICES 73,248 86,842 140,284 140,000 120,000 (20,000) -14.3%Managed Services
100-41920-50307 50307 PERSONNEL ADMINISTRATION - - - - 1,500 1,500 - Recruitment/Retention
100-41920-50308 50308 SOFTWARE - - - - 17,000 17,000 -
Moved Copier Lease, Annual License Renewals & Granicus from
100-41920-50210 for better clarity of expenditure type
100-41920-50365 50365 WORKER'S COMPENSATION INSURANCE - - - - 1,000 1,000 -
100-41920-50400 50400 REPAIR AND MAINTENANCE - CONTRACT - - - - 7,000 7,000 - Council chamber sound system contract
100-41920-50530 50530 IMPROVEMENTS OTHER THAN BLDGS 2,072 2,177 - - - - -
Inactive in 2022 and forward. Combined with 100-41920-50210
100-41920-50810 50810 REFUNDS & REIMBURSEMENT (8,000) - - - - - -
Inactive in 2022 and forward. Should be recorded as revenue.
TOTAL INFORMATION TECHNOLOGY 103,214 151,683 239,489 225,000 253,000 28,000 12.4%
OTHER FINANCING USES
100-49360-50720 50720 INTERFUND TRANSFERS 525,787 - - - - - - Inactive account.
TOTAL OTHER FINANCING USES 525,787 - - - - - -
TOTAL GENERAL GOVERNMENT 2,222,565 1,422,993 2,410,637 2,313,140 2,622,615 309,475 13.4%
Page 6 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
PUBLIC SAFETY
POLICE
100-42100-50101 50101 FULL-TIME EMPLOYEES - REGULAR 707,101 717,077 974,611 1,189,700 1,355,200 165,500 13.9%
100-42100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 24,893 68,921 43,512 39,400 47,500 8,100 20.6%Sabatical coverage ($8,000 added)
100-42100-50103 50103 FULL-TIME EMPLOYEES - EVENT PAY 3,611 8,428 27,668 18,000 18,000 - 0.0%TZD & Events
100-42100-50111 50111 PART-TIME EMPLOYEES - REGULAR 67,302 56,575 69,321 134,100 116,700 (17,400) -13.0%Sabatical coverage ($10,000 added)
100-42100-50112 50112 PART-TIME EMPLOYEES - OVERTIME 150 - - - - - -
100-42100-50113 50113 PART-TIME EMPLOYEES - EVENT PAY 15,763 18,397 10,114 15,000 12,000 (3,000) -20.0%
100-42100-50121 50121 PERA 133,616 140,149 189,867 228,700 258,000 29,300 12.8%
100-42100-50122 50122 FICA 3,777 3,949 2,650 5,900 5,000 (900) -15.3%
100-42100-50126 50126 MEDICARE 11,833 12,375 16,078 19,800 22,100 2,300 11.6%
100-42100-50130 50130 EMPLOYER PAID INSURANCE 162,749 182,601 208,858 216,700 252,600 35,900 16.6%Additional staff; $12,000 PERA Disability Requirement
100-42100-50140 50140 UNEMPLOYMENT COMPENSATION - - - - - - -
100-42100-50200 50200 OFFICE SUPPLIES 2,015 7,712 2,105 3,600 4,000 400 11.1%
100-42100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 25,808 22,208 33,907 38,000 40,000 2,000 5.3%New POST rules, 2 new officers, Tuition reimbursements
100-42100-50209 50209 POLICE RESERVES 3,385 1,985 3,428 3,500 3,500 - 0.0%
100-42100-50210 50210 OPERATING SUPPLIES 13,675 35,132 29,648 21,000 29,000 8,000 38.1%1 additional taser per year, Moved $7,000 towards NTU to
Interfund Transfer 100-41900-50700 (Classifying as City-Wide
Event)
100-42100-50212 50212 MOTOR FUELS 18,410 27,581 42,817 27,000 30,000 3,000 11.1%
100-42100-50220 50220 REPAIR AND MAINTENANCE SUPPLIES 16,196 15,958 13,989 8,000 12,000 4,000 50.0%CSO Fleet Addition, Move $3,000 of budget to 100-42100-50403 in
2022
100-42100-50223 50223 BUILDING REPAIR SUPPLIES 5,110 6,971 7,447 7,500 7,500 - 0.0%Increased repairs needed
100-42100-50300 50300 PROFESSIONAL SERVICES 4,651 27,569 24,844 30,000 32,000 2,000 6.7%Background checks & Evidence/Body Camera Audit alternate
years, Social Worker (increased $2k)
100-42100-50304 50304 LEGAL FEES 23,313 27,602 43,455 25,500 40,000 14,500 56.9%
100-42100-50305 50305 PRISONER 1,671 1,396 2,956 4,000 4,000 - 0.0%
100-42100-50307 50307 PERSONNEL ADMINISTRATION - - - - 20,000 20,000 - Police Retirement Contribution & Vacation Reimbursement
($1,500/FT employee) - $20,000 was budgeted/expensed for PD
recruitment/retention in 100-41900-50430 in 2023 and now
accurately moved to this line item
100-42100-50308 50308 SOFTWARE - - - - 38,600 38,600 - Moved Motorola (previously Watchguard) ($11,000), LETG
($18,000), Data Storage maintenance ($5,800), and Axon Fotokite
license ($3,800) from 100-41920-50210
100-42100-50321 50321 TELEPHONE 9,495 13,470 18,968 12,500 12,500 - 0.0%
100-42100-50322 50322 POSTAGE 34 68 22 100 100 - 0.0%
100-42100-50323 50323 RADIO UNITS 21,797 20,376 18,579 23,500 24,440 940 4.0%Add 4 radios & 4% increase
100-42100-50350 50350 GENERAL NOTICES AND PUB INFO - - 295 800 800 - 0.0%Business cards
100-42100-50365 50365 WORKER'S COMPENSATION INSURANCE 62,769 71,812 138,953 150,000 155,000 5,000 3.3%Higher than anticipated costs due to experience
100-42100-50381 50381 ELECTRIC UTILITIES 9,336 10,020 - - - - - Moved to Emergency Management Department
100-42100-50400 50400 REPAIR AND MAINTENANCE - CONTRACT - - 230 500 1,000 500 100.0%Cintas
100-42100-50403 50403 REPAIR AND MAINT - VEHICLES - - 4,712 7,700 15,000 7,300 94.8%
100-42100-50417 50417 UNIFORMS 12,440 18,596 27,769 26,000 26,000 - 0.0%Vest Reimbursement + additional officers
100-42100-50430 50430 MISCELLANEOUS EXPENSE - - 40,984 - - - - 2022 expense was for 2021 TZD
100-42100-50432 50432 CREDIT CARD FEES 7,765 9,426 - - 1,500 1,500 -
Moved from 100-41900-50432 - PD Credit Card processing fee
100-42100-50433 50433 DUES AND MEMBERSHIPS 1,892 3,821 2,932 3,500 3,500 - 0.0%
100-42100-50435 50435 GRANT DISBURSEMENT - 50,802 - - - - - No longer administering TZD grant in 2022 and forward
100-42100-50438 50438 POLICE K9 - - 616 - 3,000 3,000 - K-9 moved from Special Revenue fund - ongoing operation
expense
100-42100-50810 50810 REFUNDS & REIMBURSEMENT 2,929 16,285 - - - - - Inactive account - revenue item
100-42100-50811 50811 INSURANCE REFUNDS - 746 - - - - - Inactive account - revenue item
Page 7 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
TOTAL POLICE 1,373,487 1,598,009 2,001,335 2,260,000 2,590,540 330,540 14.6%
POLICE ADMINISTRATION
100-42102-50101 50101 FULL-TIME EMPLOYEES - REGULAR 66,500 91,337 122,533 140,300 155,500 15,200 10.8%
100-42102-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 407 703 398 500 500 - 0.0%
100-42102-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - - - - Added PT Police Technician, start date 10/1/2024
100-42102-50121 50121 PERA 5,018 6,900 8,835 10,600 11,700 1,100 10.4%
100-42102-50122 50122 FICA 4,300 5,883 7,939 8,800 9,700 900 10.2%
100-42102-50126 50126 MEDICARE 1,006 1,376 1,856 2,100 2,300 200 9.5%
100-42102-50130 50130 EMPLOYER PAID INSURANCE 18,387 19,129 26,441 25,900 27,100 1,200 4.6%1 Employee budgeted as waiving Cafetaria plan
100-42102-50140 50140 UNEMPLOYMENT COMPENSATION - - - - - - -
100-42102-50307 50307 PERSONNEL ADMINISTRATION - - - - 3,000 3,000 - Recruitment/Retention
100-42102-50365 50365 WORKER'S COMPENSATION INSURANCE - - 1,095 - 1,600 1,600 -
TOTAL POLICE ADMINISTRATION 95,618 125,329 169,098 188,200 211,400 23,200 12.3%
EMERGENCY MANAGEMENT
100-42151-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 166 3,000 3,000 - 0.0%Additional officers going to training
100-42151-50210 50210 OPERATING SUPPLIES - - 5,182 5,450 5,450 - 0.0%Code Red
100-42151-50381 50381 ELECTRIC UTILITIES - - 1,168 1,000 1,200 200 20.0%Wright Hennepin
100-42151-50404 50404 REPAIR AND MAINT - MACHINERY/EQUIPMENT - - 830 1,700 1,800 100 5.9%Siren Maintenance Fee
100-42151-50433 50433 DUES AND MEMBERSHIPS - - 100 500 500 - 0.0%AMEM Membership
TOTAL EMERGENCY MANAGEMENT - - 7,447 11,650 11,950 300 2.6%
FIRE
100-42200-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - - 18,700 - (18,700) -100.0%Fire Deputy Director
100-42200-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - - - -
100-42200-50121 50121 PERA - - - 3,400 - (3,400) -100.0%
100-42200-50122 50122 FICA - - - - - - -
100-42200-50126 50126 MEDICARE - - - 300 - (300) -100.0%
100-42200-50130 50130 EMPLOYER PAID INSURANCE - - - 3,500 - (3,500) -100.0%
100-42200-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 1,000 3,000 2,000 200.0%
100-42200-50210 50210 OPERATING SUPPLIES - - - 5,000 5,000 - 0.0%
100-42200-50300 50300 PROFESSIONAL SERVICES 366,103 384,241 445,934 569,630 621,900 52,270 9.2%
2024 Projected contract increase: Rogers budgeted increase of
28.4%, Loretto decreased 12.2%, Hanover increase 4%
100-42200-50307 50307 PERSONNEL ADMINISTRATION - - - - - - - Recruitment/Retention
100-42200-50321 50321 TELEPHONE - - - 150 600 450 300.0%
100-42200-50323 50323 RADIO UNITS - - - 300 1,200 900 300.0%
100-42200-50365 50365 WORKER'S COMPENSATION INSURANCE - - - 3,500 - (3,500) -100.0%Removed due to no longer budgeting for Fire personnel
100-42200-50403 50403 REPAIR AND MAINT - VEHICLES - - - 1,200 2,000 800 66.7%
100-42200-50417 50417 UNIFORMS - - - 1,500 1,500 - 0.0%
100-42200-50433 50433 DUES AND MEMBERSHIPS - - - 500 500 - 0.0%
100-42200-50580 50580 OTHER EQUIPMENT - - - 10,000 10,000 - 0.0%
Transfer to fund for future use, new education/inspection program
TOTAL FIRE 366,103 384,241 445,934 618,680 645,700 27,020 4.4%
Page 8 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
BUILDING INSPECTION
100-42400-50101 50101 FULL-TIME EMPLOYEES - REGULAR - 107,012 120,831 197,100 216,300 19,200 9.7%Permit Tech, Const. Srv. Coord., Allocated 20% of PW Director &
Admin Assis.
100-42400-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - 36 886 1,000 500 (500) -50.0%
100-42400-50121 50121 PERA - 8,296 8,493 14,900 16,300 1,400 9.4%
100-42400-50122 50122 FICA - 7,186 8,054 12,300 13,500 1,200 9.8%
100-42400-50126 50126 MEDICARE - 1,903 1,894 2,900 3,200 300 10.3%
100-42400-50130 50130 EMPLOYER PAID INSURANCE - 8,814 13,598 32,700 35,500 2,800 8.6%
100-42400-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 270 1,168 1,000 3,000 2,000 200.0%
100-42400-50300 50300 PROFESSIONAL SERVICES 392,953 541,354 223,322 400,000 400,000 - 0.0%
200 new home permits anticipated compared to 230 in 2022
100-42400-50303 50303 ENGINEERING FEES 665 9,963 32,426 30,000 30,000 - 0.0%
100-42400-50307 50307 PERSONNEL ADMINISTRATION - - - - 3,000 3,000 - Recruitment/Retention
100-42400-50331 50311 TRAVEL EXPENSES - - 130 - 1,000 1,000 -
100-42400-50365 50365 WORKER'S COMPENSATION INSURANCE - - 1,493 - 1,500 1,500 -
100-42400-50432 50432 CREDIT CARD FEES - - 431 - 500 500 -
100-42400-50433 50433 DUES AND MEMBERSHIPS - - 65 - 1,000 1,000 -
100-42400-50437 50437 Surcharges 44,520 16,405 - - - - - Inactive - Pass through Due to Other Gov't Liability account
TOTAL BUILDING INSPECTION 438,137 701,239 412,790 691,900 725,300 33,400 4.8%
CODE ENFORCEMENT
100-42401-50101 50101 FULL-TIME EMPLOYEES - REGULAR 70,887 - - 28,000 34,300 6,300 22.5%50% of Planning Technician
100-42401-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 609 - - 1,000 400 (600) -60.0%
100-42401-50121 50121 PERA 5,362 - - 2,200 2,600 400 18.2%
100-42401-50122 50122 FICA 4,759 - - 1,800 2,200 400 22.2%
100-42401-50126 50126 MEDICARE 1,113 - - 500 600 100 20.0%
100-42401-50130 50130 EMPLOYER PAID INSURANCE 8,434 - 350 3,800 9,300 5,500 144.7%
100-42401-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - - 1,500 1,500 - 0.0%Training for employee
100-42401-50210 50210 OPERATING SUPPLIES 1,062 - - - - - -
100-42401-50300 50300 PROFESSIONAL SERVICES 33,388 33,776 23,451 15,000 15,000 - 0.0%Contract Code Enforcement, reduce 2023 due to hiring FT
assistant
100-42401-50365 50365 WORKER'S COMPENSATION INSURANCE 481 - - - - - -
100-42401-50417 50417 UNIFORMS - - - 100 100 - 0.0%
100-42401-50433 50433 DUES AND MEMBERSHIPS 65 - - - - - -
TOTAL CODE ENFORCEMENT 126,159 33,776 23,801 53,900 66,000 12,100 22.4%
TOTAL PUBLIC SAFETY 2,399,504 2,842,593 3,060,404 3,824,330 4,250,890 426,560 11.2%
Page 9 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
PUBLIC WORKS & PARKS
HIGHWAY, STREETS & ROADWAYS
100-43100-50101 50101 FULL-TIME EMPLOYEES - REGULAR 447,427 542,250 609,890 701,400 785,600 84,200 12.0%Allocated 40% of PW Director & Admin Assistant, Moved Dev.
Superintendent to Engineering
100-43100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 38,885 51,848 70,929 52,500 53,300 800 1.5%3 year average
100-43100-50111 50111 PART-TIME EMPLOYEES - REGULAR - - 30,212 7,100 7,000 (100) -1.4%
100-43100-50112 50112 PART-TIME EMPLOYEES - OVERTIME - - 23 - - - -
100-43100-50121 50121 PERA 36,499 45,210 48,747 56,600 62,900 6,300 11.1%
100-43100-50122 50122 FICA 29,045 34,494 44,374 47,200 52,500 5,300 11.2%
100-43100-50126 50126 MEDICARE 6,793 8,305 10,140 11,100 12,300 1,200 10.8%
100-43100-50130 50130 EMPLOYER PAID INSURANCE 109,959 115,898 126,507 150,000 161,300 11,300 7.5%
100-43100-50140 50140 UNEMPLOYMENT COMPENSATION 4,949 - - - - - -
100-43100-50200 50200 OFFICE SUPPLIES - 104 669 1,000 1,000 - 0.0%
100-43100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES 2,219 5,422 1,156 7,500 7,500 - 0.0%
Grader training classes; addition of Permit Technician to PW
100-43100-50210 50210 OPERATING SUPPLIES 40,847 54,689 18,752 43,500 43,500 - 0.0%*
100-43100-50212 50212 MOTOR FUELS 23,578 41,034 60,164 60,000 60,000 - 0.0%*
100-43100-50220 50220 REPAIR AND MAINTENANCE SUPPLIES 60,997 69,130 41,960 70,000 75,000 5,000 7.1%* Supplies for repair
100-43100-50223 50223 BUILDING REPAIR SUPPLIES 9,452 20,930 11,519 15,000 15,000 - 0.0%* Building maintenance costs. Maintenance service contracts
moved to -401
100-43100-50225 50225 LANDSCAPE/DITCH MATERIALS 12,362 29,564 68,199 50,000 43,000 (7,000) -14.0%Culverts
100-43100-50226 50226 SIGN REPAIR MATERIALS 6,382 - 5,171 10,000 10,000 - 0.0%
100-43100-50300 50300 PROFESSIONAL SERVICES - 305 732 - - - -
100-43100-50307 50307 PERSONNEL ADMINISTRATION - - - - 15,000 15,000 - Recruitment/Retention
100-43100-50321 50321 TELEPHONE 11,192 11,626 6,401 11,500 11,500 - 0.0%
* Removed Nexterra service, replacing with Verizon/Comcast
100-43100-50323 50323 RADIO UNITS - - 3,398 4,000 5,000 1,000 25.0%* Radio - Hennepin County
100-43100-50350 50350 GENERAL NOTICES AND PUB INFO - - 431 500 500 - 0.0%* ECM
100-43100-50365 50365 WORKER'S COMPENSATION INSURANCE 15,675 13,820 41,504 35,000 35,000 - 0.0%*
100-43100-50380 50380 UTILITY SERVICES 22,497 12,988 16,496 22,000 22,000 - 0.0%* Gas & Garbage
100-43100-50381 50381 ELECTRIC UTILITIES 4,221 10,006 18,998 10,000 20,000 10,000 100.0%* street lighting
100-43100-50400 50400 REPAIR AND MAINTENANCE - CONTRACT 3,400 153,127 6,854 7,500 9,000 1,500 20.0%* Cintas
100-43100-50401 50401 REPAIR AND MAINT - BUILDINGS - - 4,319 10,000 10,000 - 0.0%
* Moved a portion from -223 - Maintenance service contracts.
100-43100-50403 50403 REPAIR AND MAINT - VEHICLES - - 1,779 10,000 10,000 - 0.0%* Contracted work
100-43100-50417 50417 UNIFORMS 7,923 11,467 10,845 12,500 13,500 1,000 8.0%*
100-43100-50430 50430 MISCELLANEOUS EXPENSE - - 108,073 - - - -
100-43100-50433 50433 DUES AND MEMBERSHIPS 373 250 373 500 500 - 0.0%
100-43100-50810 50810 REFUNDS & REIMBURSEMENT - 5,720 - - - - - Inactive
100-43100-50811 50811 INSURANCE REFUNDS - 50,746 35,519 - - - - Inactive - 2021 had Roof damage (offsetted with the insurance
claim revenue)
TOTAL HIGHWAY, STREETS & ROADWAYS 894,674 1,288,934 1,404,133 1,406,400 1,541,900 135,500 9.6%* 20% reimbursed by Enterprise Funds
(water/sewer)
PAVED STREETS
100-43121-50224 50224 STREET MAINTENANCE MATERIALS 101,297 76,565 6,263 15,000 20,000 5,000 33.3%Crack filling ($13k) and asphalt patching material ($7k)
100-43121-50400 50400 REPAIR AND MAINTENANCE - CONTRACT - - 243,266 290,000 300,000 10,000 3.4%
Asphalt maintenance ($200k), seal coating fog sealing ($100k)
TOTAL PAVED STREETS 101,297 76,565 249,529 305,000 320,000 15,000 4.9%
UNPAVED STREETS
100-43122-50224 50224 STREET MAINTENANCE MATERIALS 156,484 125,610 92,395 112,500 125,000 12,500 11.1%$125,000 gravel
Page 10 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
100-43122-50400 50400 REPAIR AND MAINTENANCE - CONTRACT 111,075 109,565 222,672 232,500 275,000 42,500 18.3%$115,000 gravel, $160,000 dust control
TOTAL UNPAVED STREETS 267,560 235,175 315,067 345,000 400,000 55,000 15.9%$160,000 Dust Control, $240,000 Gravel
ICE & SNOW REMOVAL
100-43125-50210 50210 OPERATING SUPPLIES 47,069 40,350 45,351 55,000 60,000 5,000 9.1%Salt and Sand - price increase in state contract and additional
streets.
100-43125-50300 50300 PROFESSIONAL SERVICES 504 - 650 2,100 2,100 - 0.0%Snow removal (Maple Grove) - previously in 43100 dept
TOTAL ICE & SNOW REMOVAL 47,573 40,350 46,001 57,100 62,100 5,000 8.8%
ENGINEERING
100-43170-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - - 185,700 205,200 19,500 10.5%Reallocated Development Superintendent, allocated 40% of PW
Director & Admin Assistant
100-43170-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - - - -
100-43170-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - - - - -
100-43170-50121 50121 PERA - - - 14,000 15,500 1,500 10.7%
100-43170-50122 50122 FICA - - - 11,600 12,800 1,200 10.3%
100-43170-50126 50126 MEDICARE - - - 2,700 3,000 300 11.1%
100-43170-50130 50130 EMPLOYER PAID INSURANCE - - - 34,700 39,200 4,500 13.0%
100-43170-50300 50300 PROFESSIONAL SERVICES 52,516 104,853 75,961 80,000 80,000 - 0.0%City projects
100-43170-50307 50307 PERSONNEL ADMINISTRATION - - - - 1,500 1,500 - Recruitment/Retention
100-43170-50309 50309 WATERSHED LGU 17,605 21,685 11,965 10,000 10,000 - 0.0%LGU wetland services.
TOTAL ENGINEERING 70,121 126,538 87,926 338,700 367,200 28,500 8.4%
RECYCLING
100-43201-50210 50210 OPERATING SUPPLIES - 2,980 3,987 3,500 3,600 100 2.9%
100-43201-50300 50300 PROFESSIONAL SERVICES 11,778 7,483 8,523 10,000 10,000 - 0.0%Provider to Managing Billing/Balance City Subsidy.
TOTAL RECYCLING 11,778 10,463 12,510 13,500 13,600 100 0.7%
RECREATION
100-45100-50101 50101 FULL-TIME EMPLOYEES - REGULAR - - 34,102 38,800 64,500 25,700 66.2%Park/Rec Supervisor split 50% with Parks
100-45100-50102 50102 FULL-TIME EMPLOYEES - OVERTIME - - - - 600 600 -
100-45100-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - 27,000 28,200 - 0.0%PT Program Coordinator
100-45100-50121 50121 PERA - - 2,558 3,000 4,900 1,900 63.3%Park/Rec Supervisor split 50% with Parks
100-45100-50122 50122 FICA - - 2,252 4,200 5,800 1,600 38.1%Park/Rec Supervisor split 50% with Parks
100-45100-50126 50126 MEDICARE - - 527 1,000 1,400 400 40.0%Park/Rec Supervisor split 50% with Parks
100-45100-50130 50130 EMPLOYER PAID INSURANCE - - 4,658 8,800 14,100 5,300 60.2%Park/Rec Supervisor split 50% with Parks
100-45100-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - - 537 17,770 7,000 (10,770) -60.6%MRPA Conference, other trainings
100-45100-50210 50210 OPERATING SUPPLIES - - 21,011 21,430 22,500 1,070 5.0%
100-45100-50300 50300 PROFESSIONAL SERVICES - - 2,087 3,360 3,360 - 0.0%Background checks and tournament
100-45100-50307 50307 PERSONNEL ADMINISTRATION - - - - 1,500 1,500 - Recruitment/Retention
100-45100-50365 50365 WORKER'S COMPENSATION INSURANCE - - 3,940 - 4,000 4,000 -
100-45100-50417 50417 UNIFORMS - - - 150 180 30 20.0%
100-45100-50432 50432 CREDIT CARD FEES - - - - 4,000 4,000 -
Moved from 100-41900-50432 - Recreation program credit card
processing fee - moved from Central Service Department
100-45100-50433 50433 DUES AND MEMBERSHIPS - - 285 500 500 - 0.0%Moved from 100-45200-50433
TOTAL RECREATION - - 71,956 126,010 162,540 36,530 29.0%
Page 11 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
PARKS
100-45200-50101 50101 FULL-TIME EMPLOYEES - REGULAR 83,573 94,065 47,440 38,800 21,500 (17,300) -44.6%Park/Rec Supervisor split 50% with Parks
100-45200-50102 50102 FULL-TIME EMPLOYEES - OVERTIME 1,433 1,066 - 1,000 200 (800) -80.0%
100-45200-50111 50111 PART-TIME EMPLOYEES - REGULAR - - - 19,700 35,200 15,500 78.7%Seasonal Employees
100-45200-50121 50121 PERA 4,118 4,551 2,433 3,000 1,700 (1,300) -43.3%Park/Rec Supervisor split 50% with Parks
100-45200-50122 50122 FICA 5,489 6,101 3,160 3,700 3,600 (100) -2.7%Park/Rec Supervisor split 50% with Parks
100-45200-50126 50126 MEDICARE 1,284 1,445 721 900 900 - 0.0%Park/Rec Supervisor split 50% with Parks
100-45200-50130 50130 EMPLOYER PAID INSURANCE 11,540 14,326 9,856 8,800 4,700 (4,100) -46.6%Park/Rec Supervisor split 50% with Parks
100-45200-50140 50140 UNEMPLOYMENT COMPENSATION 17 - - - - - -
100-45200-50207 50207 TRAINING AND INSTRUCTIONAL SUPPLIES - 110 - 100 100 - 0.0%
100-45200-50210 50210 OPERATING SUPPLIES 21,967 24,404 16,913 30,000 34,000 4,000 13.3%
100-45200-50221 50221 REPAIRS AND MAINTENANCE SUPPLIES - EQUIP 37,015 37,507 27,441 50,000 43,000 (7,000) -14.0%Materials for projects, improvements and maintenance (mulch,
woodchip, gravel) (self performed)
100-45200-50261 50261 RECREATION PROGRAMMING 4,529 11,804 - - - - -
Inactive 2022 and forward, created Recreation department 45100
100-45200-50300 50300 PROFESSIONAL SERVICES 1,348 768 3,674 1,000 1,000 - 0.0%Seasonal parks background check
100-45200-50321 50321 TELEPHONE 842 682 1,229 2,000 2,000 - 0.0%
100-45200-50365 50365 WORKER'S COMPENSATION INSURANCE 13,504 15,281 9,184 14,000 10,000 (4,000) -28.6%Moved a portion to Recreation 100-45100-50365
100-45200-50380 50380 UTILITY SERVICES 4,520 5,767 8,545 6,500 6,500 - 0.0%
100-45200-50381 50381 ELECTRIC UTILITIES - - 1,836 1,500 2,500 1,000 66.7%Wright Hennepin
100-45200-50382 50382 WATER & SEWER - - 492 2,500 2,500 - 0.0%City utility bills for water at parks
100-45200-50417 50417 UNIFORMS - - - - - - -
100-45200-50433 50433 DUES AND MEMBERSHIPS - 800 150 - - - - Inactive - Move this budget to 100-45100-50433
100-45200-50530 50530 IMPROVEMENTS OTHER THAN BLDGS 39,312 38,810 40,499 40,000 - (40,000) -100.0%NW Trail Grant - moved to liability account as this is a pass through
revenue/expenditure
100-45200-50810 50810 REFUNDS & REIMBURSEMENT - 2,210 - - - - - Inactive - no longer using
TOTAL PARKS 230,491 259,697 173,573 223,500 169,400 (54,100) -24.2%
TOTAL PUBLIC WORKS & PARKS 1,623,493 2,037,722 2,360,697 2,815,210 3,036,740 221,530 7.9%
ALL GENERAL FUND EXPENDITURE 6,245,562 6,303,307 7,831,738 8,952,680 9,910,245 957,565 10.7%
Page 12 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
DEBT SERVICE
EQUIPMENT CERTIFICATE FUND
Disbursements
Equipment Certificate
Fiscal Agent Fees / Issuing Fees
Principal
Principal & Interest-2012B 44,389 44,389 - - - - -
Principal & Interest-2014A 52,878 52,878 - - - - -
Principal & Interest-2016A Equip 36,015 36,015 39,690 38,955 38,220 (735) -1.9%
Principal & Interest-2018A Equip 80,010 80,010 81,323 79,275 82,478 3,203 4.0%
Principal & Interest-2018A Debt Service 37,406 37,406 32,996 30,634 28,271 (2,363) -7.7%
Principal & Interest-2018A Abatement 73,500 73,500 78,750 78,750 78,750 - 0.0%
Principal & Interest-2020A Equip 104,475 102,690 106,155 3,465 3.4%
Principal & Interest-2022A Equip - 249,624 247,734 (1,890) -0.8%
Total Principal & Interest 324,198 324,198 337,234 579,928 581,608 1,680 0.3%
Required 5% overage
Total 324,198 324,198 337,234 579,928 581,608 1,680 0.3%
Pavement Projects 2023A
Principal & Interest - Tax Abatement - - - - 185,000 185,000 -
Principal & Interest - Debt Service - - - - 188,590 188,590 -
Required 5% Overage
Total - - - - 373,590 373,590 -
Facility Expansion (Public Works) 2020B
Principal & Interest 231,617 231,617 222,485 224,375 231,410 7,035 3.1%
Required 5% Overage
Total 231,617 231,617 222,485 224,375 231,410 7,035 3.1%
COMBINED DEBT SERVICE EXPENDITURES 555,815 555,815 559,719 804,303 1,186,608 382,305 47.5%
4,067,936 4,443,243 5,099,598 6,354,020 7,184,348 830,328 13.1%
6,578,741 6,966,662 7,740,852 8,952,680 9,910,245 957,565 10.7%
555,815 555,815 559,718 804,303 1,186,608 382,305 47.5%
7,134,556 7,522,477 8,300,570 9,756,983 11,096,853 1,339,870 13.7%
6,801,377 6,859,122 8,391,456 9,756,983 11,096,853 1,339,870 13.7%
333,178 663,355 (90,886) - - - -
4,660,559 5,045,377 5,699,430 7,158,323 8,370,956 1,212,633 16.9%Total Property Tax Levy + Debt Serv Tax Levy
4,104,744 4,447,791 5,139,711 6,354,020 7,184,348 830,328 13.1%
REVENUE - EXPENSE
TOTAL PROPERTY TAX REVENUE
TOTAL GENERAL FUND REVENUE
TOTAL DEBT SERVICE TAX LEVY
TOTAL ALL REVENUES
TOTAL ALL EXPENSES
TOTAL CERTIFIED LEVY (INCLUDES DEBT SERVICE)
TOTAL PROPERTY TAX LEVY
Page 13 of 14
2020 2021 2022 2023 2024 2023/2024 2023/2024
G/L Account Account Description Actual Actual Actual Budget Budget $$ Difference % Change Comments
CITY OF CORCORAN Agenda Attachment: 9b1.
2024 BUDGET - GENERAL FUND
4,067,936 4,443,243 5,149,055 - - - - ACTUAL PROPERTY TAX COLLECTED
Page 14 of 14
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-104
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION ADOPTING 2024 BUDGET AND FINAL 2023 TAX LEVY,
COLLECTIBLE IN 2024
BE IT RESOLVED, by the City of Corcoran, that the City Council hereby adopt the 2024 City
Budget; and
BE IT FURTHER RESOLVED, by the City of Corcoran, that the City Council hereby declare the
following sums of money be levied for the current year, collectible in 2024, for the following
purposes:
GENERAL PROPERTY TAX LEVY $7,187,648
EQUIPMENT CERTIFICATE DEBT 2016A $38,220
EQUIPMENT CERTIFICATE DEBT 2018A $82,478
DEBT SERVICE LEVY 2018A $28,271
ABATEMENT LEVY 2018A $78,750
EQUIPMENT CERTIFICATE DEBT 2020A $106,155
FACILITY EXPANSION DEBT – PUBLIC WORKS 2020B $231,410
EQUIPMENT CERTIFICATE DEBT 2022A $247,734
ABATEMENT LEVY 2023A $185,000
DEBT SERVICE LEVY 2023A $188,590
FOR A TOTAL LEVY OF $8,374,256
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 18th day of December
2023.
________________________________
Tom McKee - Mayor
ATTEST:
____________________________________ City Seal
Michelle Friedrich – City Clerk
Agenda Attachment: 9b2.
STAFF REPORT Agenda Item: 9c.
Council Meeting
December 18, 2023
Prepared By
Jay Tobin
Topic
2024 Full-Time, Part-Time, Seasonal Wage
Schedule
Action Required
Approval
Summary
The city adopts an updated wage schedule annually for City employees. Attached to
this report is a resolution that includes the 2024 wage schedule for all City employees.
The schedule reflects a 3% market adjustment and a 4% cost of living adjustment for all
positions. The wage schedule mirrors the 2023-2025 Teamsters Labor Contract salary
schedule of a 3% market adjustment and a 4% cost of living adjustment.
Financial/Budget
The items above are incorporated into the final recommended 2024 budget.
Options
1. Adopt Resolution 2023-105 Adopting 2024 Wage Schedule for City Employees.
2. Adopt Resolution 2023-105 Adopting 2024 Wage Schedule for City Employees with
amendments.
Recommendation
Adopt Resolution 2023-105 Adopting 2024 Wage Schedule for City Employees.
Council Action
Consider a motion to adopt Resolution 2023-105 Adopting 2024 Wage Schedule for
City Employees.
Attachments
1. 2024 Full-time Part-time and Seasonal Wage Schedule
2. Resolution 2023-105 Adopting 2024 Wage Schedule for City Employees
Start 6 Month 1 2 3 4 5 - MAX
$21.95 $22.75 $23.56 $24.36 $25.17 $25.97 $26.78
$23.23 $24.09 $24.94 $25.79 $26.64 $27.49 $28.34
$24.59 $25.49 $26.40 $27.30 $28.20 $29.10 $30.00
$26.03 $26.99 $27.94 $28.89 $29.85 $30.80 $31.76
$27.55 $28.56 $29.57 $30.58 $31.59 $32.60 $33.61
$29.17 $30.24 $31.31 $32.37 $33.44 $34.51 $35.58
$30.87 $32.00 $33.14 $34.27 $35.40 $36.53 $37.66
$32.68 $33.88 $35.07 $36.27 $37.47 $38.67 $39.87
$34.59 $35.86 $37.13 $38.39 $39.66 $40.93 $42.20
$36.61 $37.96 $39.30 $40.64 $41.98 $43.32 $44.67
$38.76 $40.18 $41.60 $43.02 $44.44 $45.86 $47.28
$41.02 $42.53 $44.03 $45.53 $47.04 $48.54 $50.04
$43.42 $45.01 $46.61 $48.20 $49.79 $51.38 $52.97
$45.96 $47.65 $49.33 $51.02 $52.70 $54.39 $56.07
$48.65 $50.44 $52.22 $54.00 $55.79 $57.57 $59.35
$51.50 $53.39 $55.27 $57.16 $59.05 $60.94 $62.82
$54.51 $56.51 $58.51 $60.50 $62.50 $64.50 $66.50
$57.70 $59.82 $61.93 $64.04 $66.16 $68.27 $70.39
$61.08 $63.31 $65.55 $67.79 $70.03 $72.27 $74.51
$64.65 $67.02 $69.39 $71.76 $74.13 $76.50 $78.86
Rate
$26.03
$26.03
$41.60
$41.60
$26.03
$26.03
Start 1 Year 2 Year
14.13$ 14.92$ 15.70$
20.02$ 21.14$ 22.25$
27.23$ 28.74$ 30.26$
20.02$ 21.14$ 22.25$
27.23$ 28.74$ 30.26$
4
Steps
Grade
1
2
3
2024 FULL-TIME WAGE SCHEDULE
Plow Operator
Rink Attendant
Maintenance Worker 1
Maintenance Worker 2
Program Coordinator
Position
Intern
15
16
17
18
19
2024 SEASONAL WAGE SCHEDULE
Planning Administrative Assistant
Police Officer
Medical Responder
Community Service Officer
EXHIBIT A - 2024 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE
ADOPTED 3% MARKET ADJUSTMENT AND 4% COLA INCREASE
2024 PART-TIME WAGE SCHEDULE
Position
Police Technician
20
10
11
12
13
14
5
6
7
8
9
Attachment Item REVISED: 9c1.
Start 6 Month 1 2 3 4 5 - MAX
$21.95 $22.75 $23.56 $24.36 $25.17 $25.97 $26.78
$23.23 $24.09 $24.94 $25.79 $26.64 $27.49 $28.34
$24.59 $25.49 $26.40 $27.30 $28.20 $29.10 $30.00
$26.03 $26.99 $27.94 $28.89 $29.85 $30.80 $31.76
$27.55 $28.56 $29.57 $30.58 $31.59 $32.60 $33.61
$29.17 $30.24 $31.30 $32.37 $33.44 $34.51 $35.58
$30.87 $32.00 $33.14 $34.27 $35.40 $36.53 $37.66
$32.68 $33.88 $35.07 $36.27 $37.47 $38.67 $39.87
$34.59 $35.86 $37.13 $38.39 $39.66 $40.93 $42.20
$36.61 $37.96 $39.30 $40.64 $41.98 $43.32 $44.67
$38.76 $40.18 $41.60 $43.02 $44.44 $45.86 $47.28
$41.02 $42.53 $44.03 $45.53 $47.04 $48.54 $50.04
$43.42 $45.01 $46.61 $48.20 $49.79 $51.38 $52.97
$45.96 $47.65 $49.33 $51.02 $52.70 $54.39 $56.07
$48.65 $50.44 $52.22 $54.00 $55.79 $57.57 $59.35
$51.50 $53.39 $55.27 $57.16 $59.05 $60.94 $62.82
$54.51 $56.51 $58.51 $60.50 $62.50 $64.50 $66.50
$57.70 $59.82 $61.93 $64.04 $66.16 $68.27 $70.39
$61.08 $63.31 $65.55 $67.79 $70.03 $72.27 $74.51
$64.65 $67.02 $69.39 $71.76 $74.13 $76.50 $78.86
Rate
$26.03
$26.03
$41.60
$41.60
$26.03
$26.03
Start 1 Year 2 Year
14.13$ 14.92$ 15.70$
20.02$ 21.14$ 22.25$
27.23$ 28.74$ 30.26$
20.02$ 21.14$ 22.25$
27.23$ 28.74$ 30.26$
4
Steps
Grade
1
2
3
2024 FULL-TIME WAGE SCHEDULE
Plow Operator
Rink Attendant
Maintenance Worker 1
Maintenance Worker 2
Program Coordinator
Position
Intern
15
16
17
18
19
2024 SEASONAL WAGE SCHEDULE
Planning Administrative Assistant
Police Officer
Medical Responder
Community Service Officer
EXHIBIT A - 2024 FULL-TIME, PART-TIME, AND SEASONAL WAGE SCHEDULE
ADOPTED 3% MARKET ADJUSTMENT AND 4% COLA INCREASE
2024 PART-TIME WAGE SCHEDULE
Position
Police Technician
20
10
11
12
13
14
5
6
7
8
9
Attachment Item: 9c1.
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-105
Page 1 of 1
Motion By:
Seconded By:
A RESOLUTION APPROVING 2024 WAGE SCHEDULE AND BENEFIT PACKAGE
FOR CITY EMPLOYEES
WHEREAS, the City Council of the City of Corcoran, Minnesota will adopt the 2024 General
Fund Budget and the 2024 Property Tax levy; and
WHEREAS, the City Council desires to establish the following direction regarding employee
wages and benefits.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CORCORAN, MINNESOTA, that it should and hereby does approve the following:
1. 2024 Full-time Part-time and Seasonal Wage Schedule (Exhibit A)
2.The City Administrator is authorized to approve step increases for eligible employees
contingent upon a satisfactory performance evaluation.
3.The City Administrator is authorized to approve the hiring of part-time and seasonal
employees for positions that have been approved in the 2024 budget.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 18th day of December 2023.
________________________________
Tom McKee – Mayor
ATTEST:
________________________________ City Seal
Michelle Friedrich – City Clerk
Attachment Item: 9c2.
STAFF REPORT Agenda Item: 9d.
Council Meeting
December 18, 2023
Prepared By
Kathy Hughes
Topic
2024 Fee Schedule
Action Required
Approval
Summary
Staff sought Council direction at the September 14, 2023, council meeting. Council
provided feedback to staff on fees and staff have created a final draft of the 2024 fee
schedule for adoption.
Below is a highlight of fee changes for the different sections of the fee schedule.
Administrative:
• Recycling Fee increased from $51.42 to $53.16 – Changed Per Contract with
Republic Services.
• Removed Corcoran Bee Club from list of local non-profit groups. The club is no
longer active.
• Added Data Request Copy charges of $0.25/pg. up to 100 pages.
• Created a separate Lawful Gambling Permit Charges section.
• Under Other Permits/Licenses section, added Edible Cannabinoid Sale License
with a new charge of $125.
Police:
• Added verbiage (up to 100 pages) to Police Report – per page description.
Public Works:
• Increased price of Swing Away Mailbox Arms
o Post only increased from $65 to $130.
o Post and Installation increased from $150 to $215.
• Increased Bituminous Trail Reimbursement Costs from $17 to $22.
Planning and Zoning:
• No changes.
Utilities:
• Increased Water Rates by 5% – Changed Per Maple Grove Contract and the
City’s Financial Management Plan
• Increased Water and Sewer base rates by 3% per Financial Management Plan.
• Increased Sewer Usage rate by 3% per Financial Management Plan.
• Added Safe Drinking Water charge, $9.72 per year or $0.81 per month per State
Statute § 144.3831.
• TLAC Fees – Increased by 1.8%.
• Connection Fees – Updated 3% Per Financial Management Plan and Maple
Grove Fee Schedule
Page 2
Building Permits:
• Updated Repetitive Plan Review Fee to Repetitive Plan Review Fee.
• Added 2 new categories to Over the Counter Permits
o Commercial Re-Roof, Window/Door Replacement (with no alterations to
openings)
Based on Valuation, Permit fee and state surcharge (only if no
review required).
o Water Heaters/Water Softeners (Replacement)
$35/unit + State Surcharge Fee ($1)
o Removed “+$45.00 per additional inspection” from Water hook up
inspection fee and Sewer hookup inspection fee.
o Permit Cancellation Fee; increased fee from $25 to $35.
o Replacement Permit Card Fee increased from $30 to $35
o Added Expired Permit Re-Issue fee of $35 minimum up to 100% of permit
fee.
o Added Financial Guarantee (Escrow/Contractor Surety) Notice
Staff anticipate updates throughout the year to the fee schedule as needed.
Financial/Budget
The new fees will impact the 2024 budget.
Options
1. Adopt Ordinance 2023-512 Adopting the 2024 Fee Schedule.
2. Amend and adopt Ordinance Adopting the 2024 Fee Schedule.
Recommendation
Staff recommends adopting Ordinance 2023-512 Adopting the 2024 Fee Schedule.
Council Action
Consider a motion to adopt Ordinance 2023-512 Adopting the 2024 Fee Schedule.
Attachments
1. 2024 Fee Schedule
2. Ordinance 2023-512 Adopting the 2024 Fee Schedule.
Records & Service for City Document Maps
Code Books Recycling Fee
Copies City Park - Picnic Facility
Labor/Staff Research Engraved Memorial Bricks
Late Fees / Penalties / Cancellation City Facility Rentals
Processing Fees
Liquor/Tobacco Other Permits/Licenses
Lawful Gambling Rental License
Police Reports Firearm & Hunting Permits
Car Seat Checks Rental Fee
Police Patch Vehicle Impound
Finger Printing Animal Impound
False Alarm Fire/Medical Emergency Event Security Rates
False Alarm Police Emergency Communications Systems Fee
Burning Permit Fire Department Entry Key Lock Box
Equipment Usage Street Department Fees
Public Works Labor Grading & Land Disturbance Permit
Lawn Mowing - Property Cleanup Overweight Vehicle Permit
Swing Away Mail Box Arms Utility Permit
Land Use Permit/Application Sign Permit
Fence Permit
Water Fees Connection Fees
Sanitary Sewer Fees Other Utility Fees
Building Permit Emergency Communications Systems Fee
Plan Review Fee Over the Counter Permit
State Surcharge Other Inspections and Fees
SEC Fee Certificate of Survey
Zoning & Set Back Review Penalty
Building Permit and Related Fees
Public Works
Planning Development & Zoning Fees
Utility Rates
2024 FEE SCHEDULE
Table of Content
Public Safety
General Licenses & Permits
Administrative Fees
Exhibit A: City of Corcoran Fee Schedule
Attachment Item: 9d1.
2023 FEE
Records & Service for City Document (Includes Tax)
Assessment Search from County
USB Flash Drive
Interest charge on 30 day past due Escrow accounts
Notary Fee - per document
Candidate Filing Fee
Code Books
Code Book (Codes/Zoning/Subd) Binder
Municipal Code Only
Subdivision Code Only
Zoning Code Only
Comprehensive Plan Book Printed - special order
Copies
Copies Black/White - up to 8 1/2x14 per page
Copies Black/White - 11 x 17 per page
Copies Color up to 8 1/2x14 pp
Copies Color 11x17
Copies Oversize (Larger than 11X17) - Special Order
Labor/Staff Research
Data Request Retrieval Cost per hour
Data Request Copies - Per Page (up to 100 pages)
Normal Business Hrs (1 hr minimum) per hour
After Hours (1 hr minimum) per hour
Late Fees / Penalties / Cancellation
Returned Check Fee
ACH Return / NSF (non-sufficient fund) Chargeback
Delinquent Fee
Permit Cancellation Fee
Processing Fees
Recreation Credit Card Processing Fee - Transactions under $100.00
Recreation Credit Card Processing Fee - Transactions over $100.00
InvoiceCloud Credit Card Processing Fee - Utility Bills ($2.95 minimum)
InvoiceCloud Credit Card Processing Fee - Building Permits ($2.95 minimum)
InvoiceCloud Credit Card Processing Fee - Invoices ($2.95 minimum)
InvoiceCloud Credit Card Processing Fee - Miscellaneous
Maps
Color Maps - on cardstock
Oversized or Laminated - special order
Topos - special order
Recycling Fee
Recycling Fee - Annually $51.42
Recycling Delinquent Fee
Recycling Provider Late Fee
City Park - Picnic Facility
Group 1 (Local Non-Profit Groups): NW Area Jaycees, Corcoran Lions, Pioneer
Society, NW Trails, Corcoran Garden Club, St. John's Lutheran School
*Damage deposit required Corcoran Bee Club
Group 2: Corcoran Residents *Damage deposit required
Damage Deposit - Required for All Rentals / Amenities
Pavilion Rental Fee
Soccer/Football/Baseball - per field (per hour usage | minimum 2 hours)
Lights (Lions Field only) - Additional per game
Scoreboard and PA System (Snyder Field only | per game)
Tennis Courts - All courts 2 hour usage
Varies
$25.00
N/C
4.19% less $4.19
1.25%
N/C
10% Discount
$0.25
$0.55
$1.00
$10.00
3.25%
3.25%
$3.00
$2.50
$0.25
$65.00
$35.00
$35.00
ADMINISTRATIVE FEES
2024 FEE SCHEDULE
$100.00
$35.00
$35.00
$1.50
Varies
Salary of the lowest-paid entity
employee who can complete the
task
$65.00
2024 FEE
$25.00
$10.00
10%
$1.00
$10.00
$65.00
$100.00
$100.00
Varies
$53.16
$10.00
1.5% per month
$350.00
$22.00
$30.00
$25.00
$15.00
Exhibit A: City of Corcoran Fee Schedule
2023 FEE
ADMINISTRATIVE FEES
2024 FEE SCHEDULE
2024 FEE
Engraved Memorial Bricks (tax included)
4 x 8 Engraved Brick
12 x 12 Engraved Brick
Engraved Stone (Large)
Engraved Stone (X-Large)
48" Maintenance Free Bench
Concrete Bench - 22 Characters
Granite Bench
*Product and prices subject to change with vendors
City Facility Rentals
Mutiple Date Change Fee (1 Date Change Per Year Free)
Liquor/Tobacco
Temporary 3.2 Malt Liquor License - 1 - 4 Day Event
Temporary Malt Liquor License - 1 - 4 Day Event
Temporary 3.2 Malt Liquor License - Annual Max
On Sale 3.2 Malt Liquor
Off Sale 3.2 Malt Liquor
Investigation (New/Transfer License)
On Sale Intoxicating Liquor
On Sale Wine
Off Sale Intoxicating Liquor (Fee limited by State Law)
Sunday Sale Intoxicating Liquor (Fee limited by State Law)
Investigation Fee (New/Transfer License)
2:00 am Closing
Tobacco License
Lawful Gambling
Exempt Gambling Permit - Held at Non-Premise Permitted Site
Exempt Gambling Permit - Held at a Premise Permitted Site (ie. Conducts Regular
Charitable Gambling Activities
Edible Cannabinoid
Edible Cannabinoid Sale Application
Edible Cannabinoid Sale License $125.00
Edible Cannabinoid Sale Renewal $125.00
Other Permits/Licenses
Fireworks Permit - Per Event
Hobby Kennel - Annual Fee
Solid Waste Hauler License Application
Rental Licenses
Single-family homes, twin-homes, and townhomes
License Fee (per unit)
Re-inspection Fee (per unit)
Conversion Fee
Apartments
License Fee (per per building plus $15.00 per unit)
Re-inspection Fee (per unit)
Conversion Fee
Penalty for renewal applications filed and fees paid after July 1st (renewal date)
(for each 30 days after December 1, but no more than 60 days)
Filing fee for appeal of compliance order
Reinstatement Fee
Illegal Rental Operation/Let of Property
First Violation
Second violation within 24-month
Third and subsequent violation within 24-month
$50.00
$100.00
$135.00
$175.00
Varies*
GENERAL LICENSES & PERMITS
$25.00
$25.00
Varies*
Varies*
$10.00
$2,000.00
$150.00
$200.00
$300.00
Paid to State
$100.00
$100.00
$25.00
$100.00
$4,000.00
$75.00
$150.00
$50.00
$75.00
N/C
$50.00
$125.00
$100.00
$500.00
$100.00
$100.00
$75.00
$200.00
$75.00
N/C
$50.00
$50.00
$25.00
$250.00
Exhibit A: City of Corcoran Fee Schedule
2023 FEE
Police Reports
Police Reports - Per Page (up to 100 pages)
Audio/Video on USB Flash Drive
Normal Business Hrs (1 hr min.) per hour
Car Seat Checks
Resident
Non-Resident - 1st Seat
Non-Resident - Additional Seats
Police Patch
Police Patch - Available Only to Full-time Police Officers
Finger Printing
Resident
Non-Resident
Additional Cards - Resident
Additional Cards - Non-Resident
False Alarm Fire/Medical Emergency
2-3 In any 12-month period ( Each)
4+ In any 12-month period (Each)
False Alarm Police
1-3 In any 12-month period
4+ In any 12-month period
Burning Permit
Valid for 1 month
Valid for 6 months
Firearm & Hunting Permits
Shooting Range Annual Review Fee
Goose Lake Hunting Permit
Permit to Purchase/Transfer
Rental Fee
Range contract per day (law enforcement agencies only)
Command Post per day
Vehicle Impound
Vehicle Impound Release
Storage Fee Daily
Animal Impound
1st Offense (Plus impound fees to shelter)
2nd and Subsequent Offenses (Plus impound fees to shelter)
No Kennel License
Event Security Rates
Officer - per hour
Officer - per hour Holiday rate
Reserve Officer - per hour
Emergency Communications Systems Fee
Per Single Residential Unit
Up to 4 Units
Up to 10 Units
For Any Number of Units Above 10 Units
Fire Department Entry Key Lock Box
DAMA Box and/or Mounting Kits
Recreational Vehicle Permit
Recreational Vehicle Permit *Term depends on year issued
2024 FEE SCHEDULE
$10.00
$50.00
$1,000.00
$21.48
$42.96
$50.00
$100.00
$125.00
$100.00
$250.00
$10.00
$35.00
Cost plus 10%
$10.00 per year
$30.00
$100.00
$200.00
$500.00
$100.00
$250.00
$10.00
N/C
N/C
$5.00
N/C
$25.00
N/C
$5.00
$75.00
$150.00
PUBLIC SAFETY
$10.00
Salary of the lowest-paid entity
employee who can complete the
task
N/C
$10.00
$0.25
2024 FEE
$25.00
Exhibit A: City of Corcoran Fee Schedule
2023 FEE
Equipment Usage Per Hour (Government Agency Assistance)
Tractor/Backhoe
Dump Truck
Front End Wheel Loader
Road Grader
Skid Loader
Wood Chipper
Public Works Labor
Per Hour
Lawn Mowing - Property Cleanup
Mowing 1 acre & under
Mowing over 1 acre - $315 + additional hourly rate
Contract tree and weed removal
Contract rubbish removal
Swing Away Mail Box Arms (Sales Tax included)
Post only (mailbox not included)65.00$
Post and Installation (mailbox not included)150.00$
Street Department Fees
Street Sign Install Labor (Per hour)
Bituminous Trail Reimbursement Cost (per lineal foot)17.00$
Culvert priced per foot
Grading & Land Disturbance Permit
Greater than 50 Cubic Yards (or less than 50 Cubic Yards non-exempt)
One Acre or greater of disturbance
Driveway Review (New or Altered Access)
*Escrow Determined by City Engineer or City Representative
Engineering Review - per hour
Overweight Vehicle Permit
Agriculture
Commercial Tow Truck
Daily Permit - Non Exempt Emergency
Seasonal - Emergency (Septic, Liquid Propane & Similar)
No Permit Penalty
All Charges are Per Truck - Permits are Restricted
Utility Permit
Utility Work in the Right-of-Way - IE:Comcast, Century Link, CenterPoint Energy, Wright-
Hennepin, etc
Local Government Unit Fees Non-Refundable
Application Fee Escrow
Exemption Certificates $200.00 $1,000.00
Determinations $200.00 $1,000.00
Delineation Review $200.00 $2,000.00
Pond Excavations $200.00 $1,000.00
Wetland Replacement Plans <10,000 SF Impact on Single Basins or , 1/4 Acre Impact
for Private Driveways $400.00 $2,000.00
All Other Replacement Plans $400.00 $2,500.00
Replacement Plan in Conjunction with Wetland Banking $400.00 $3,500.00
All Other Wetland Banking Applications $400.00 $3,500.00
Monitoring - Per Basin $400.00 $6,000.00
* Additional Weland Replacement Plan and Banking Escrows and Sureities are determined on a
site-specific basis.
Wetland Conservation Act Violations (Restoration Order)
Any person or entity that fails to obtain a permit under City Ordinance prior to
performing work shall pay a penalty of two times the original permit fee and shall be
required to pay all costs associated with enforcement, including reasonable attorney’s
fees.
$100.00
$750.00
$100.00
N/C
Double Fee
N/C
$75.00
$22.00
Cost + 65.00
$100.00*
$300.00*
$100.00*
Varies - $1,000.00 Minimum
Contract Rate
PUBLIC WORKS
2024 FEE
2024 FEE SCHEDULE
$215.00
Per
FEMA's
Current
Schedule
of
Equipment Rates
$65.00
$315.00
$85.00
Cost + 65.00
Cost + 65.00
$130.00
Exhibit A: City of Corcoran Fee Schedule
2023 FEE
Land Use Permit/Application Type Non-Refundable
Application Fee
Escrow
Agriculture Preserve Application - Placement (fee limited by state) $50.00
Agriculture Preserve Application - Removal (fee limited by state) $50.00
Administrative Permit $100.00 $1,000.00
Minor Subdivision, Lot Line Adjustment/Consolidation $100.00 $1,500.00
Certificate of Compliance $80.00
Development Rights Appeal $100.00 $500.00
Comprehensive Plan Amendment $1,000.00 $2,200.00
Conditional Use Permit (CUP)$550.00 $2,200.00
Conditional Use Permit (CUP) Amendment $200.00 $1,000.00
Environmental Review $500.00 $5,000.00
Interim Use Permit $500.00 $2,000.00
Final Plat – Base Fee Regular / OSP $400.00 $5,000.00
Final Plat – Per Lot Regular /OSP $15.00
Residential Park Dedication Fees (Subdivision Ordinance) Section 955
Single Family Per Unit $5,954.00
Multi Family Per Unit $4,040.00
Commerical and Industrial Per Acre $5,866.00
Preliminary Plat – Base Regular / OSP $400.00 $5,000.00
Preliminary Plat – Per Lot Regular / OSP $15.00
PUD -Preliminary Development Plan $575.00 $5,000.00
PUD - Final Development Plan $500.00 $5,000.00
PUD - Sketch Plat/Plan Review $450.00 $2,000.00
Rezoning $575.00 $2,000.00
Sign - Wetland Buffer Sign (per sign - requires site inspection)$20.00
Sign - Development Notice Sign
First Sign $165.00
Each Additional Sign $50.00
Site Plan $425.00 $1,500.00
Site Plan Amendment - Minor $200.00 $1,000.00
Sketch Plat/Plan Review - Regular / OSP $450.00 $1,750.00
Topography Exemption, Wetland Waiver, Electronic File Waiver $200.00 $1,000.00
Vacation $350.00 $1,000.00
Variance $550.00 $2,000.00
Zoning/Subdivision Code Amendment $700.00 $2,000.00
Infrastructure Feasibility Study / Review $5,000.00
Additional Escrow May Be Required on a Project by Project Basis
Meeting with City Consultants and City Staff (first hour no charge)Over 1 hour
Contract fee $500.00
Public Works Director Review - per hour $90.00
Additional Escrow May Be Required on a Project by Project Basis
City Planner Review - per hour $65.00
Additional Escrow May Be Required on a Project by Project Basis
Fence Permit
Fence (residential within 6’ of property line)$35.00
Zoning and Setback Review Only
Sign Permit
No Planning Commission Review - Temporary $35.00
No Planning Commission Review - Permanent $150.00
PLANNING DEVELOPMENT AND ZONING
2024 FEE
Any fence taller than 7’ requires a building permit fee based on valuation + state surcharge
2024 FEE SCHEDULE
Exhibit A: City of Corcoran Fee Schedule
2023 FEE
WATER FEES
Residential
Water Base Fees - per month 21.63$
Water Usage Rates - residential (monthly use) per 1,000 gallons
Tier 1: 0 gallons to 4,999 gallons 2.31$
Tier 2: 5,000 gallons to 8,999 gallons 2.78$
Tier 3: 9,000 gallons to 19,999 gallons 3.48$
Tier 4: 20,000 gallons and over 4.49$
Multi-Residential (7+ units)
Water Base Fees - per month 21.63$
Water rates - Multi-residential (monthly use) per 1,000 gallons
Tier 1: 1,000 gallons +2.78$
* REU = residential equivalent unit
Non-Residential
Water Base Fees - per month
Non residential - Under 1" Meter 26.76$
Non residential - 1" to 3" Meter 26.73$
Non residential - Over 3" Meter 34.61$
Water rates - non residential (monthly use) per 1,000 gallons
Tier 1: 1,000 gallons +2.78$
Safe Drinking Water Fee (Per MN Safe Drinking Water Act)**New for 2024
SANITARY SEWER FEES
Residential
Sewer Base Fees - per month 30.45$
Sewer rates - residential (monthly use) per 1,000 gallons
Existing Customers - Based on Winter Water Usage (November-March)3.02$
New Customers - Based on 4,500 gallons per month 3.02$
Multi-Residential
Sewer Base Fees - per month 30.45$
Sewer rates - non residential (monthly use) per 1,000 gallons
Tier 1: 1,000 gallons +3.02$
Non-Residential
Sewer Base Fees - per month 30.45$
Sewer rates - non residential (monthly use) per 1,000 gallons
Tier 1: 1,000 gallons +3.02$
Manufactured Homes Park
Sewer rates - (monthly use) per 1,000 gallons
Maple Hill Estates (804,000 gallons per month)3.85$
CONNECTION FEES
Trunk Line Availability Charge (TLAC)
Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Southeast 9,197.81$
Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Southeast 12,433.97$
Watermain & Raw Water - Trunk Line Availability Charge (TLAC) - per acre: Northeast 12,198.97$
Treatment & Storage - Trunk Line Availability Charge (TLAC) - per acre: Northeast 24,922.12$
Sewer Trunk Line Availability Charge (TLAC) - per acre 7,526.31$
Connection Fees - City of Corcoran
Water Connection Fee (per unit) - Single Family 1,294.00$
Water Connection Fee (per unit) - Multi-Family 1,034.00$
Water Connection Fee (per unit) - Non-Residential 1,294.00$
Sewer Connection Fee (per unit) - Single Family 1,280.00$
Sewer Connection Fee (per unit) - Multi-Family 1,024.00$
Sewer Connection Fee (per unit) - Non-Residential 1,280.00$
$9,318.44
$12,608.05
$12,369.75
$7,621.91
$1,332.82
$1,065.02
$1,332.82
$1,318.40
$1,054.72
$1,318.40
$2.92
$31.36
$31.36
$3.11
$3.11
$31.36
$3.11
$27.53
$27.53
$35.65
$22.28
$2.92
2024 FEE SCHEDULE
UTILITY
2024 FEE
$22.28
$2.43
$2.92
$3.65
$4.71
$0.81
$25,271.03
$3.11
$3.97
Exhibit A: City of Corcoran Fee Schedule
2023 FEE
2024 FEE SCHEDULE
UTILITY
2024 FEE
Connection Fees - City of Maple Grove (Per Maple Grove Fee Schedule)
Water Connection Fee (per unit) - Residential/individual laundry facilities 2,942.00$
Water Connection Fee (per unit) - Residential/ no individual laundry facilities 2,942.00$
Water Connection Fee (per acre) - Commercial/Industrial/Mixed 11,767.00$
Water Connection Fee (per acre) - All other Churches which do not house weekday school,
preschool, and/or daycare activities 11,767.00$
Parks, per acre (0.5 times low density residential rate)1,500.00$
Volumetric Charges - per 1,000 gallons 2.36$
Connection Fees - Metropolitan Council
Sewer Access Charge (SAC)
Meter Fees
Meter - standard
Meter - larger than standard
Meter Inspection 65.00$
Meter - Temporary Installation 65.00$
OTHER UTILITY FEES
Miscellaneous Fees
Maple Grove Serviced Properties
Broken Water Meter Fee - payable by each user for each month
(Based on 4,500 gallons of water used per month)10.40$
Late/Past Due Payments
Delinquent Utility Fee 10.00$
Late Payment Penalty
Water Disconnect 65.00$
Water Reconnect 65.00$
Bulk Water Sales
Set Up/Administrative Fee 65.00$
Water Meter Rental Deposit 1,000.00$
Tier 1: 1,000 gallons +2.78$ $2.92
Cost plus 10%
$10.94
$10.00
10% of unpaid bill
$65.00
$65.00
$65.00
$1,000.00
$5,998.00
$1,500.00
$2.36
$2,485.00
Cost plus 10%
Cost plus 10%
$65.00
$65.00
$11,996.00
$2,999.00
$2,399.00
Exhibit A: City of Corcoran Fee Schedule
TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE
(Residential & Commercial)
$1.00 to $500.00 $21.00
$501.00 to $2,000.00 $21.00 for the first $500.00 plus $2.75 for each additional
$100.00, or fraction thereof, to and including $2,000.00.
$2,001.00 to $25,000.00 $62.25 for the first $2,000.00 plus $12.50 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00.
$25,001.00 to $50,000.00 $349.75 for the first $25,000.00 plus $9.00 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00.
$50,001.00 to $100,000.00 $574.75 for the first $50,000.00 plus $6.25 for each additional
$1,000.00, or fraction thereof, to and including $100,000.00.
$100,001.00 to $500,000.00 $887.25 for the first $100,000.00 plus $5.00 for each
additional $1,000.00, or fraction thereof, to and including
$500,001.00 to $1,000,000.00 $2,887.25 for the first $500,000.00 plus $4.25 for each
additional $1,000.00, or fraction thereof, to and including
$1,000,001.00 and up $5,012.25 for the first $1,000,000.00 plus $2.75 for each
additional $1,000.00, or fraction thereof
BUILDING VALUATION STATE SURCHARGE*
One Million or less .0005 x valuation with minimum of $1.00 for Flat Rate Permits
[up to $10,010 valuation]
$1,000,001 to $2,000,000 $ 500 + .0004 x (Value -$1,000,000)
$2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000)
$3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000)
$4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000)
STATE SURCHARGE: Based on the table below. For valuation use the fees listed above
2024 FEE SCHEDULE
BUILDING PERMIT AND RELATED
SEC Fee: .0005 x permit valuation for all Building Permits except Re-Roof, Re-side, Re-Window, Decks & Interior Remodels.
Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non-exempt construction.
ZONING AND Set Back Review: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City
Planner to review. Agricultural Structure requires a Certificate of Compliance.
EMERGENCY COMMUNICATIONS SYSTEMS FEE: $100.00 for new construction single family homes. Multiple residential unit
rates per adopted fee schedule.
Building Permit Fee - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below.
Plan Review Fee: 65% of the Building Permit Fee calculated from the above schedule.
Similar Plan Review Fee: 25% of the Building Permit Fee calculated from the above schedule.
(Per MN State Building Code 1300.0160 Subp. 5 and 6)
PLAN REVIEW FEE IS NON-REFUNDABLE
Exhibit A: City of Corcoran Fee Schedule
2024 FEE SCHEDULE
BUILDING PERMIT AND RELATED
Building Permit Fee - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below.
Re-Roof, Re-side and Windows $90.00 each + State Surcharge Fee ($1.00)
Commercial Re-roof, Re-side, Window/Door Replacement
(with no alterations to openings)
Based on Valuation, Permit fee and State Surcharge Only (if
no review required)
General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture +
Water Heaters / Water Softeners (change out only)Water Heater $35.00 per unit + State Surcharge Fee ($1.00)
Water Softener $35.00 per unit + State Surcharge Fee ($1.00)
Water Heaters / Water Softeners (replacement)$35.00 per unit + State Surcharge Fee ($1.00)
Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($1.00)
(Furnace, AC or Gas line)
Additional $10.00 gas fitting/connection fee for each unit over
3 units
The following qualify as a “unit”
Furnace, AC, Air Exchange, In-floor heat,
Boiler, Geothermal System, Ground System Heat Pump,
Garage Heater, etc.
Gas Fireplace $75.00 + State Surcharge Fee ($1.00)
Inspection outside normal business hours; minimum two hou $90.00 per hr.
Re-inspection Fee (minimum one hour charge)$45.00 per hr.
Inspections for which no fee is specifically indicated
(Minimum one hour charge)
$60.00 per hr.
Site Inspection Fee RESIDENTIAL $45.00 ea.
COMMERCIAL $80.00 ea.
Additional plan review required by changes, additions, or revi $60.00 per hr.
Miscellaneous and special services per contract $60.00 per hr.
Water Hook Up/Connection Permit (Plan review and inspectio $100.00
Sewer Hook Up/Connection Permit (Plan review and inspecti $100.00
Pre-Move inspection $150.00 ea.
Moved – In structure (not including foundation, interior remod $250.00 ea.
Commercial Plumbing permit and plan review Based on valuation
Commercial Mechanical permit and plan review Based on valuation
Electrical Inspections (Residential & Commercial)Per State Inspector
Demolition Residential $150.00 + State Surcharge ($1.00)
Commercial $250.00 + State Surcharge ($1.00)
Mobile Home Installation $250.00 + State Surcharge ($1.00)
Permit Cancellation Fee $35.00 + Plan Review Fee
Replacement Permit Card Fee $35.00
Expired Permit Re-issue Fee (Expired permits may be re-
issued at the diescrection of the City.)
$35.00 Minimum up to 100% of permit fee
City Ordinance Title IV: 40-2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit
applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for
exemption (Building permits only) – If the proposed structure meets all of the required setbacks from the property line, flood plain,
wetlands and easements by two times.
Certificate of Survey
OTHER INSPECTIONS AND FEES
*State Surcharge fee is subject to State changes.
OVER THE COUNTER PERMITS
Exhibit A: City of Corcoran Fee Schedule
2024 FEE SCHEDULE
BUILDING PERMIT AND RELATED
Building Permit Fee - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below.
All fees are to be paid at time of permit issuance
PENALTY
Any person or entity that fails to obtain a permit under City Ordinance Title lV: 40-40.04 prior to performing work shall pay a
penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including
reasonable attorney’s fees.
Financial Guarantee (Escrow/Contractor Surety)
A refundable financial guarantee may be required on some projects. The amount shall be determined based on the project. A
minimum of $1,000 cash escrow shall be deposited for all projects requiring a financial guarantee and shall be due prior to permit
issuance. The escrow may include charges for staff time and/or costs incurred by the City to gain compliance with project
requirements.
Exhibit A: City of Corcoran Fee Schedule
Page 1 of 1
City of Corcoran December 18, 2023
County of Hennepin
State of Minnesota
ORDINANCE NO. 2023-512
Motion By:
Seconded By:
AN ORDINANCE ADOPTING 2024 FEE SCHEDULE
The Corcoran City Council ordains as follows:
Section 1. Purpose.
The Corcoran City Council has determined that the fees to be charged by the City for
development, inspections, and other related services shall be adopted by ordinance.
Section 2. Amendment of 2024 Fee Schedule.
The fees to be charged by the City of Corcoran for 2024 are listed on the attached
Exhibit A, (copy is available at City Hall); that said fee schedule is hereby adopted.
Section 3. Continuation/Amendment.
Any amendment to the fee schedule shall be made annually, or more often if necessary,
by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee
schedule ordinance shall remain in force and effect until amended.
Effective Date. This Ordinance shall be in full force and effect upon its publication and
passage.
ADOPTED by the City Council on the 18th day of December, 2023.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Tom McKee – Mayor
ATTEST:
City Seal
Attachment Item: 9d2.
City of Corcoran
County of Hennepin
State of Minnesota
December 18, 2023
Page 1 of 1
Michelle Friedrich – City Clerk
STAFF REPORT Agenda Item: 9e.
Council Meeting
December 18, 2023
Prepared By
Michelle Friedrich
Topic
Website Maintenance Software Comparison
Action Required
Approval
Summary
Website Maintenance Software
The City’s current website hosting and maintenance agreement ends in the first quarter
of 2024. Currently the City utilizes CivicLive website maintenance software. At the July
27 meeting, Council requested staff review three options for future website maintenance
solutions and noted reviewing the current CivicLive vendor, CivicPlus Solutions, and
Granicus Web Essentials.
Staff participated in demonstrations for CivicPlus Solutions and Granicus Web
Essentials. Staff acknowledged both products would be beneficial to streamline current
operations within the City, to both the frontend and backend user of each software
solution. Each solution offers separate modules for Planning, Permitting, and Parks and
Rec with additional implementation and annual maintenance costs.
Financial/Budget
CivicLive annual license maintenance fee is included in the 2024 budget. Please note
quotes are reflective of 2023 pricing. Pricing in 2024 will increase. Estimated quotes
presented are for comparison reference.
CivicLive Solutions (Current website maintenance provider)
Implementation 1-Year (Annually) 5-Year (Paid in Full)
(Paid through General Fund/Budget Annually)
N/A $1,802.50 N/A
CivicPlus Solutions
Implementation 3-Year (Annually) 5-Year (Annually)
(Paid through ARPA*) (Paid through General Fund/Budget Annually)
$23,643.00 Year 1: $7,950.00 Year 1: $7,950.00
Year 2: $8,347.50 Year 2: $8,347.50
Year 3: $8,764.88 Year 3: $8,764.88
Year 4: $9,203.12
Year 5: $9,663.27
Total Costs: $25,062.38 $43,928.77
Granicus Web – Essentials Package
Implementation 3-Year (Annually) 5-Year (Annually)
(Paid through ARPA*) (Paid through General Fund/Budget Annually)
$7,110.00 Year 1: N/A Year 1: $5,400.00
Year 2: N/A Year 2: $5,670.00
Year 3: N/A Year 3: $5,953.50
Year 4: $6,251.18
Year 5: $6,563.73
Total Costs: N/A $29,838.41
*To continue workflow and respond as necessary should the pandemic re-emerge, or a new
emergency arise, a portion of this project is consistent with the eligibility requirements to access
funding of the America Rescue Plan Act (ARPA). Eligible funds could be accessed for the
implementation and setup costs of any of the website maintenance solutions. The annual
subscription portion would be funded through the General Fund and included in future year
budgets.
Recommendations
Staff recommends remaining with CivicLive Solutions for website maintenance software
in 2024.
Council Action
1. Authorize staff to continue utilizing CivicLive website maintenance software at
$1,802.50 for 2024.
Attachments
1. CivicLive Estimate
2. CivicPlus 3- and 5- Year Estimate
3. Granicus 5-Year Estimate
Quote
Date 11/2/2023
Quote #166910
Prepared for:
City of Corcoran
8200 County Road 116
Corcoran MN 55340
United States
Expires 12/2/2023
Quote Type
Representative Carrie Moore
Agent
THIS IS NOT A BILL.
Intrado Interactive Services Corporation
Item
Support&Maint-CivicLi
ve
Quantity
1
Description
CivicLive - Support and Maintenance
Rate
1,802.50
Amount
1,802.50
Total $1,802.50
166910
Agenda Attachment: 9e1.
The terms and conditions available at https://www.schoolmessenger.com/webterms apply to this quote, unless the parties have entered into a
separate mutually executed agreement.
A
166910
Sales tax may be applied on invoice. Tax exemption certificates can be sent to SchoolMessengerBilling@west.com.
One-Time Fees Year 1 Annual Total Year 1 Year 2 Year 3 Total 3-Year Cost Year 4 Year 5 Total 5-Year Cost
Website (Engage Central)23,643.00$ 7,950.00$ 31,593.00$ 8,347.50$ 8,764.88$ 48,705.38$ 9,203.12$ 9,663.27$ 67,571.77$
Community Development (CivicGov)6,500.00$ 9,000.00$ 15,500.00$ 9,450.00$ 9,922.50$ 34,872.50$ 10,418.63$ 10,939.56$ 56,230.68$
Recreation Management (CivicRec)9,713.00$ 6,000.00$ 15,713.00$ 6,300.00$ 6,615.00$ 28,628.00$ 6,945.75$ 7,293.04$ 42,866.79$
3-Year Cost For All Solutions 112,205.88$ 5-Year Cost For All Solutions 166,669.24$
One-Time Fees Year 1 Annual Total Year 1 Year 2 Year 3 Total 3-Year Cost Year 4 Year 5 Total 5-Year Cost
Website (Engage Central)17,732.25$ 5,962.50$ 23,694.75$ 7,656.86$ 8,039.70$ 39,391.31$ 8,441.69$ 8,863.77$ 56,696.77$
Community Development (CivicGov)2,250.00$ 3,750.00$ 6,000.00$ 7,500.00$ 7,875.00$ 21,375.00$ 8,268.75$ 8,682.19$ 38,325.94$
Recreation Management (CivicRec)6,713.00$ 2,250.00$ 8,963.00$ 4,500.00$ 4,725.00$ 18,188.00$ 4,961.25$ 5,209.31$ 28,358.56$
3-Year Cost For All Solutions 78,954.31$ 5-Year Cost For All Solutions 123,381.27$
Total 3-Year Savings 33,251.56$ Total 5-Year Savings 43,287.96$
Corcoran, MN - CivicPlus Solutions - Bundled Pricing & End-of Year Discounts
Corcoran, MN - CivicPlus Solutions - List
*Bundled/discounted pricing assumes all solutions purchased on or before 12/22/2023*
Agenda Attachment: 9e2.
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form
St. Paul, MN 55102 Prepared for
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 1 of 7
Granicus Proposal for Corcoran, MN
ORDER DETAILS
Prepared By:Stephanie Serbedzija
Phone:(224) 284-1107
Email:stephanie.serbedzija@granicus.com
Order #:Q-285592
Prepared On:02 Jun 2023
Expires On:21 Jul 2023
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The term of the Agreement will commence on the date this document is
signed and will continue for 60 months.
The subscription includes the following domain(s) and subdomain(s):
·https://www.corcoranmn.gov/
ORDER TERMS
Agenda Attachment: 9e3.
Order Form
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 2 of 7
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Granicus Web - Essentials Package Milestones -
40/30/30 1 Each $7,110.00
SUBTOTAL:$7,110.00
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
OpenCities SaaS License Annual 1 Each $5,400.00
SUBTOTAL:$5,400.00
Communications Cloud Tier:
for up to 4000 subscribers
Order Form
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 3 of 7
FUTURE YEAR PRICING
Period of PerformanceSolution(s)Year 2 Year 3 Year 4 Year 5
OpenCities SaaS License $5,670.00 $5,953.50 $6,251.18 $6,563.73
SUBTOTAL:$5,670.00 $5,953.50 $6,251.18 $6,563.73
Order Form
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 4 of 7
PRODUCT DESCRIPTIONS
Solution Description
Granicus Web - Essentials
Package
The Essentials package provides a citizen-focused website based on best
practices & patterns out-of-the-box using proven pre-configured layouts.
This implementation level is recommended for organizations that need a
rapid implementation timeline or those with a small implementation team
that does not have the capacity to engage in a traditional UX Design
process.
This package includes:
·Professional Project
o Management - Weekly / bi-weekly communication
·One (1) homepage layout from Granicus responsive design library
·One (1) Information Architecture (IA) Package (basic)
o Best practices review
·One (1) Content Rationalization Package (basic)
o Best practices review, one (1) hour session
o Site scrape loaded into AIM framework document
·One (1) Visual Design Package
o One (1) homepage design mockup – based on logo + 3
colors
o Interior page sample
o Mobile version sample
o One (1) round of design revisions
·Development/CMS Implementation
·Content Migration - up to fifty (50) pages
·QA & Accessibility Report
·Remote Training - Delivered in three (3) non-consecutive sessions
o eight (8) hours total - Up to ten (10) people
Order Form
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 5 of 7
Solution Description
OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the center.
The SaaS License includes:
·All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
·Platform setup and full project management
·Managed cloud hosting via Microsoft AzureGov
·Ongoing security updates
·Ongoing product updates and enhancements
·WCAG AA Accessibility maintained perpetually
·99.9% up-time guarantee and 24/7 support for Priority 1 issues (per
SLA)
·Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
Order Form
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 6 of 7
TERMS & CONDITIONS
·This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-285592 dated 02 Jun 2023 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Corcoran, MN to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
Order Form
Corcoran, MN
Order #: Q-285592
Prepared: 02 Jun 2023
Page 7 of 7
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-285592 dated 02 Jun 2023 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Corcoran, MN
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
STAFF REPORT Agenda Item: 9f.
Council Meeting
December 18, 2023
Prepared By
Kathy Hughes
Topic
City Logo Final Design
Action Required
Approval
Summary
On April 14, 2022, City Council requested staff to write a proposal for simplifying the
City of Corcoran’s current city logo. Over a period of months in 2023, staff worked with
Councils chosen designer 99designs to create a logo draft. In November our community
was given the opportunity to comment on five logo designs chosen by Council. On
November 9, 2023, Council chose the final design. A subcommittee was chosen to
include the Mayor and one Councilor to make final edits to the chosen design. The final
version has been edited and is included in this staff report. The City has taken
ownership of the logo design. The designer can make minor edits if needed.
The last phase of the project is to create a brand strategy for the City. Staff will develop
a plan and bring it back to council for approval. This will be completed in 2024 Q1.
Financial/Budget
The project stayed within the original budgeted amount of $299.00.
Options
Council can approve the final design as is.
Council can approve the final design with minor edits.
Recommendation
Staff recommends Council accept the final design as is for the City’s new logo design
directing staff to move forward with developing a brand strategy.
Council Action
Council approves the final design as is for the City’s logo.
Council approves the final design with minor edits for the City’s logo.
TANK COLOR SHALL BE
[COLOR][ITEM] COLOR SHALL BE
[COLOR]
12"x12" GRID
CORCORAN
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APPROXIMATE ALIGNMENT OF 97th AVE.
TANK COLOR SHALL BE
[COLOR]
[ITEM] COLOR SHALL BE
[COLOR]
12"x12" GRID
LOGO ELEVATION - TEXT ONLY
1/8" = 1'-0"D502A
7LOGO LOCATION PLAN - BASE BID
1/8" = 1'-0"D502A
8
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LOGO ELEVATION - LOGO AND TEXT
1/8" = 1'-0"D502A
7A
NOTES:
LOGO ALLOWANCE PROVIDED ON BID
FORM. FINAL DESIGN AND COLORS
TO BE DETERMINED BY THE CITY.
NOTES:
LOGO ALLOWANCE PROVIDED ON BID
FORM. FINAL DESIGN AND COLORS
TO BE DETERMINED BY THE CITY.
Attachment Item: 9g1.
SHEET NUMBER
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1.0 MG COMPOSITE ELEVATION - TEXT ONLY
3/32" = 1'-0"
1.0 MG COMPOSITE ELEVATION - LOGO AND TEXT
3/32" = 1'-0"
0 16'24'8'0 16'24'8'
RGS-4X2 MULTI-CABLE
TRANSIT FRAME
24" DIA. HINGED HATCH TO
EXTERIOR
12'x12' OVERHEAD DOOR
RGS-4X2 MULTI-CABLE
EXTERIOR LIGHT
36"x84" DOOR
DRIP RINGS, TYP
DRIP RING, TYP
PAINTERS RAIL
EXTERIOR TANK
LIGHT, TYP
AIR VENTS, TYP OF 4
30" DIA. HINGED HATCH
GUARDRAIL AROUND OPENINGS
RUSTICATION AS SPECIFIED
ANTENNA MOUNTING BRACKET
ELEV. 970.0, NORTHEAST SIDE OF TANK
24" ACCESS HATCH
TO PAINTER'S RAIL,
TYP OF 3, SPACE EVENLY
AROUND PERIMETER
RGS-4X2 MULTI-CABLE
TRANSIT FRAME
24" DIA. HINGED HATCH TO
EXTERIOR
12'x12' OVERHEAD DOOR
RGS-4X2 MULTI-CABLE
EXTERIOR LIGHT
36"x84" DOOR
DRIP RINGS, TYP
DRIP RING, TYP
PAINTERS RAIL
EXTERIOR TANK
LIGHT, TYP
AIR VENTS, TYP OF 4
30" DIA. HINGED HATCH
GUARDRAIL AROUND OPENINGS
RUSTICATION AS SPECIFIED
ANTENNA MOUNTING BRACKET
ELEV. 970.0, NORTHEAST SIDE OF TANK
24" ACCESS HATCH
TO PAINTER'S RAIL,
TYP OF 3, SPACE EVENLY
AROUND PERIMETER
CORCORAN
Attachment Item: 9g2.
STAFF REPORT Agenda Item: 10a.
Council Meeting:
December 18, 2023
Prepared By:
Matt Gottschalk/Michelle Friedrich
Topic:
Recycling Forgiveness Request
Action Required:
Direction
Summary
The City received a request to forgive recycling fees for a property at 22805 County
Road 50. The request is attached. Hennepin County requires cities to provide recycling
services to all residences. If the City elected to forgive the fees for the property, the City
would be required to cover that fee on behalf of the resident.
Staff anticipates that if the City covers the recycling fees in this circumstance there will
be a substantial number of requests from other property owners. This places the burden
of the recycling fees from those properties onto the City budget.
Council may elect to provide staff with additional direction on how to handle future
requests for recycling fee forgiveness requests.
Financial/Budget
This forgiveness request did not include the current balance due. While the annual
recycling fee is typically less than $100, there would likely be cascading requests
coming in if this forgiveness is granted.
Options
1. Deny the recycling fee forgiveness request for 22805 County Road 50.
2. Approve the recycling fee forgiveness request for 22805 County Road 50 not to
exceed a specified amount.
3. Provide staff with other direction.
Recommendation
1. Deny the recycling fee forgiveness request for 22805 County Road 50.
Council Action
Direct staff how to proceed.
Attachments
1. Recycling Forgiveness Request – 22805 County Road 50.
STAFF REPORT Agenda Item: 10b.
Council Meeting
December 18, 2023
Prepared By:
Kathy Hughes
Topic:
Earn Safe and Sick Time (ESST) Policy
Action Required:
Approval
Summary
Effective January 1, 2024, Minnesota’s Earned Sick and Safe Time (ESST) law requires
employers to provide paid leave to employees who work in the state. Sick and safe time
is paid leave that can be used for certain reasons, including when an employee is sick,
to care for a sick family member, or to seek assistance if an employee or their family
member has experienced domestic abuse, sexual assault, or stalking. This law applies
to all employees performing work for at least 80 hours in a year for the City:
• Part-time snowplow driver, communications assistant, election judge, police
officer, community service officer, and seasonal employees will earn one hour of
ESST for every 30 hours worked up to a maximum accrual of 48 hours per
calendar year. The City’s payroll system will reflect the earned and used time.
• Full-time employees’ first 48 hours of PTO leave will be cross designated as
ESST.
• This policy does not apply to elected officials or contract employees.
Staff have worked with the League of Minnesota Cities and our City Attorney creating a
policy to be added to our employee handbook.
Financial/Budget
Cost to the City will be in wages paid to seasonal and part-time employees who use
accrued ESST.
Recommendation
Council approved the Earned Sick and Safe Time policy.
Council Action
Approve the Earned Sick and Safe Time policy.
Attachments
1. Earned Sick and Safe Time policy.
City of Corcoran Employee Handbook Policy
Earned Sick and Safe Time
This Policy defines the City of Corcoran’s compliance with the Minnesota Earned Sick and Safe Time (ESST)
law outlined in Minnesota Statutes, §§ 181.9445 to 181.9448, effective January 1, 2024. Earn Sick and
Safe Time (ESST) is paid time off earned at one hour of ESST for every 30 hours worked by an employee,
up to a maximum of 48 hours per year. The hourly rate of ESST is the same hourly rate an employee earns
from employment with the city. This specific leave applies to all employees (including seasonal and part-
time employees) performing work for at least 80 hours in a year for the city.
As outlined below, for employees eligible for paid time off (PTO) benefits, ESST use will be cross-
designated with PTO use for the first 48 hours. Employees eligible for PTO already have paid leave banks
that meet or exceed the 48 hour per year requirement of ESST. As such, those employees will not receive
any additional paid leave in addition to the paid leave banks they are already entitled to.
The City’s 12-month period is calculated as a calendar year.
(a) Earned Sick and Safe Time Use
ESST may be used in 15-minute increments for the following circumstances:
• An employee’s own:
o Mental or physical illness, injury, or other health condition.
o Need for medical diagnosis, care, or treatment, of a mental or physical illness injury or
health condition.
o Need for preventative care.
o Closure of the employee's place of business due to weather or other public emergency.
o The employee's inability to work or telework because the employee is prohibited from
working by the city due to health concerns related to the potential transmission of a
communicable illness related to a public emergency, or seeking or awaiting the results of
a diagnostic test for, or a medical diagnosis of, a communicable disease related to a public
emergency and the employee has been exposed to a communicable disease or the city
has requested a test or diagnosis.
o Absence due to domestic abuse, sexual assault, or stalking of the employee provided the
absence is to:
▪ Seek medical attention related to physical or psychological injury or disability
caused by domestic abuse, sexual assault, or stalking.
▪ Obtain services from a victim services organization.
▪ Obtain psychological or other counseling.
▪ Seek relocation or take steps to secure an existing home due to domestic abuse,
sexual assault, or stalking.
▪ Seek legal advice or take legal action, including preparing for or participating in
any civil or criminal legal proceeding related to or resulting from domestic abuse,
sexual assault, or stalking.
o Care of a family member:
▪ With mental or physical illness, injury, or other health condition.
▪ Who needs medical diagnosis, care, or treatment of a mental or physical illness,
injury or other health condition.
▪ Who needs preventative medical or health care.
▪ Whose school or place of care has been closed due to weather or other public
emergency.
▪ When it has been determined by health authority or a health care professional
that the presence of the family member of the employee in the community would
jeopardize the health of others because of the exposure of the family member of
the employee to a communicable disease, whether or not the family member has
contracted the communicable disease.
o Absence due to domestic abuse, sexual assault or stalking of the employee’s family
member provided the absence is to:
▪ Seek medical attention related to physical or psychological injury or disability
caused by domestic abuse, sexual assault, or stalking.
▪ Obtain services from a victim services organization.
▪ Obtain psychological or other counseling.
▪ Seek relocation or take steps to secure an existing home due to domestic abuse,
sexual assault, or stalking.
▪ Seek legal advice or take legal action, including preparing for or participating in
any civil or criminal legal proceeding related to or resulting from domestic abuse,
sexual assault, or stalking.
(b) For Earned Sick and Safe Time purposes, family member includes an employee’s:
• Spouse or registered domestic partner.
• Child, foster child, adult child, legal ward, child for whom the employee is legal guardian, or child
to whom the employee stands or stood in loco parentis.
• Sibling, step sibling or foster sibling.
• Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis when the
employee was a minor child.
• Grandchild, foster grandchild, or step grandchild.
• Grandparent or step grandparent.
• A child of a sibling of the employee.
• A sibling of the parent of the employee.
• A child-in-law or sibling-in-law.
• Any of the above family members of a spouse or registered domestic partner.
• Any other individual related by blood or whose close association with the employee is the
equivalent of a family relationship.
• Up to one individual annually designated by the employee.
(c) Advance Notice for use of Earned Sick and Safe Time
If the need for use of ESST is foreseeable, the City requires you to provide seven (7) days’ notice. However,
if the need for use of ESST is not foreseeable, you must provide notice as soon as practicable.
You may provide notice by contacting your supervisor via telephone or text.
If an employee uses ESST for more than three (3) consecutive days, the City may require you to provide
reasonable documentation demonstrating the ESST use is covered by one of the qualifying reasons, such
as a signed statement by a health care professional, a court record, a signed document from a victim
services organization, or a written statement from the employee indicating the employee is using or used
ESST for a qualifying purpose. The City will not require an employee to disclose details related to domestic
abuse, sexual assault, or stalking or the details of the employee’s or the employee’s family member’s
medical condition.
The city will not require an employee using Earned Sick and Safe leave to find a replacement worker to
cover the hours the employee will be absent.
(d) Accrual/Carryover Method Incorporated into Existing PTO Policy
For purposes of satisfying ESST, the City has previously negotiated or provided to non -union
employees paid time off (PTO) which meets or exceeds ESST minimum requirements under the
law for full-time employees and part-time employees per week.
Please be advised for full-time employees the first 48 hours of PTO leave you use will be cross-designated
as ESST. If you choose to use all of your available PTO hours for reasons other than those outlined in this
policy as ESST eligible hours, you will not be provided with additional ESST hours. While you may use any
available PTO hours you have for an ESST purpose, you will not be provided with additional ESST hours
once your available hours have been exhausted. Employees may roll over unused ESST to the next year
up to a maximum accrual of 80 ESST hours.
For seasonal and part-time employees who do not earn PTO, you will earn one hour of ESST for every 30
hours worked after working 80 hours in a calendar year. This policy does not apply to elected officials. An
employee who works at least 80 hours in a calendar year will earn one (1) hour of ESST leave for every 30
hours worked, up to a maximum accrual of 48 hours per calendar year. Employees begin accruing ESST on
their first day of employment. Employees may roll over unused ESST to the next year up to a maximum
accrual of 80 ESST hours.
Once an employee has used their yearly 48 hours of ESST (or up to a maximum of 80 hours if an employee
has any ESST carry over from prior years), none of their remaining PTO they subsequently accrue or use
in that year will be designated as ESST. Accordingly, the provisions of Minn. Stat. §§ 181.9445 – 181.9448
or this policy do not apply to PTO taken after an employee has used their yearly ESST entitlement.
(e) Carry Over of Earned Sick and Safe Leave
Employees are eligible for carry over accrued but unused Earned Sick and Safe time into the following year,
but accrued and available ESST hours may not exceed 80 hours at any time.
An employee’s earnings statement will reflect an employee’s accrued, used and remaining paid sick leave
accrual.
(f) Retaliation prohibited
The City strictly prohibits retaliation or discrimination against employees who request or use ESST. Any
employee who believes that they have been wrongfully denied ESST, retaliated, or discriminated against
for requesting or using ESST must immediately notify the City Administrator.
The use of ESST will not be factored into any attendance point system the city may use. An employee has
the right to file a complaint or bring a civil action if ESST is denied by the City or if the employee is retaliated
against for requesting or using ESST. It is unlawful to report or threaten to report a person or a family
member’s immigration status for exercising a right under Earned Sick and Safe Leave.
An employee injured by a violation of this policy pursuant to sections §§181.9445 - 181.9448 may file a
complaint with the Minnesota Department of Labor and Industry and bring a civil action to recover any
and all damages recoverable by law.
Questions regarding ESST or this City policy should be directed to the City Administrator. Employees may
contact the Minnesota Department of Labor and Industry’s Labor Standards Division at 651-284-5075
or dli.laborstandards@state.mn.us or visit the department’s earned sick and safe time webpage at
dli.mn.gov/sick-leave.
(g) Benefits and return to work protections
During an employee’s use of ESST, an employee will continue to receive the city’s employer insurance
contribution as if they were working, and the employee will be responsible for any share of their insurance
premiums.
An employee returning from time off using ESST is entitled to return to their city employment at the same
rate of pay received when their leave began, plus any automatic pay adjustments that may have occurred
during the employee’s time off. Seniority during ESST absences will continue to accrue as if the employee
has been continually employed.
When there is a separation from employment with the city and the employee is rehired again within 180
days of separation, previously accrued ESST that had not been used will be reinstated. An employee is
entitled to use and accrue ESST at the commencement of reemployment.
(h) Notice and Disclaimer
The City of Corcoran will provide all employees a copy of this policy upon City approval or prior to January
1, 2024. The City of Corcoran will provide all employees a copy of this policy upon the start of an
employee’s employment after January 1, 2024.
This policy is not a contract for employment. The City periodically may update this policy and reserves the
right to interpret the policy as well as replace, modify, or revoke it at any time, upon reasonable notice.
STAFF REPORT Agenda Item: 10c.
Council Meeting:
December 18, 2023
Prepared By:
Kevin Mattson
Topic:
MS4 Stormwater Pollution Prevention Plan (SWPPP)
Annual Public Input Opportunity
Action Required:
Discussion
Summary
As part of the city’s Municipal Separate Storm Sewer System (MS4) Permit, a public
input opportunity must be provided related to the Stormwater Pollution Prevention Plan
(SWPPP).
In the past, this event has been coordinated with Corcoran Country Daze. Beginning in
2020, the public input opportunity has been incorporated into a regular Council meeting.
The SWPPP is available for review on the city’s website or upon request at City Hall.
Financial/Budget
This permit requirement is budgeted in the general engineering line item.
Options
Document public comments or questions related to the city’s MS4 SWPPP.
Recommendation
Staff will document comments or questions related to the city’s MS4 SWPPP.
Council Action
None
Attachments
1. City of Corcoran – Annual MS4 SWPPP Public Input Opportunity
Stormwater Program Overview
City of Corcoran Annual MS4 SWPPP Public Input Opportunity
Stormwater Program Overview
Corcoran City Council
December 18, 2023
Why?
Clean Water Act
Regulates discharge of pollutants
to waters
NPDES Program
EPA
MPCA
City
What’s involved?
Permit to Discharge
Stormwater from MPCA
(MS4 Permit)
Develop and implement
a Stormwater Pollution
Prevention Plan
(SWPPP)
Minimum Control Measures (MCMs)
1. Public Education and Outreach
i. Quarterly Newsletter
2. Public Participation
i. Public Input (this meeting, website)
3. Illicit Discharge Detection and Elimination
i. Respond, investigate, and enforce illicit discharges
4. Construction Site Stormwater Runoff Control
i. Inspect and enforce construction sites
5. Post-Construction Stormwater Management
i. Stormwater development rules
6. Good Housekeeping for Municipal Operations
i. Corcoran facility inspections
November 16, 2020
MPCA reissues new
MS4 General Permit
April 15, 2021
150 days to submit
updated SWPPP to
MPCA
Spring – Summer 2021
MPCA reviews application.
Complete application will go
on public notice for 30 days
Summer 2021
Coverage is issued
after permittee
addresses any
public comments
Fall 2022
12 months from issuance to
meet new permit
requirements
New MS4 PERMIT TIMELINE
Comments or Questions?
Comments or questions can be submitted to:
Kevin Mattson, Public Works Director
kmattson@corcoranmn.gov
STAFF REPORT Agenda Item: 10d.
Council Meeting:
December 18, 2023
Prepared By:
Jay Tobin
Topic:
Strategic Planning and Goal Setting
Action Required:
Choose Facilitator for 2024 Goal Setting
Summary
In keeping with past practice of scheduling work sessions for goal setting in the first
month of the new year, staff reached out to potential facilitators. Richard Fursman is
co-founder of Hue Life, an organization which specializes in facilitating strategic
planning. He previously also provided executive recruitment services (handled the
recruitment that brought Brad Martens to Corcoran). Phil Kern has helped facilitate goal
setting sessions with the council in the past. As both facilitators have limited availability,
staff have tentatively scheduled January 23rd for the goal setting work session.
Financial/Budget
The 2024 budget allocated funds for strategic planning/goal setting services. The
Fursman proposal is $2,500, while the Kern proposal is $1,900.
Options
1. Choose Richard Fursman or Phil Kern as facilitator for 2024 goal setting work
session.
2. Utilize staff or Councilmembers to coordinate the goal setting session for 2024.
3. Decline to host a goal setting session in 2024.
Recommendation
Staff recommend choosing a facilitator for goal setting work session.
Council Action
Consider a motion to engage the services of selected facilitator for goal setting session
on January 23, 2023.
Attachments (Proposals will be sent to Council by December 18)
1. Richard Fursman (Hue Life) Proposal for 2024 Strategic Planning Services.
2. Phil Kern Proposal for 2024 Strategic Planning Services
STAFF REPORT Agenda Item: 10e.
Council Meeting:
December 18, 2023
Prepared By:
Michelle Friedrich
Topic:
Call for Work Sessions
Action Required:
Schedule Work Sessions
Summary
Upon review of upcoming agenda items, Staff recommends hosting work sessions on
January 13, 2024, for Strategic Planning and Goal Setting; February 8, 2024, to review
the Police Department LPR cameras; and March 14 to review interest options on Parks
and Trails Fund.
Financial/Budget
N/A
Options
1. Schedule work sessions on January 13, February 8, and March 14, at 5:30 pm.
2. Schedule work sessions for a different day and time.
3. Decline to schedule work sessions on the topics.
Recommendation
Schedule work sessions on January 13, February 8, and March 14, at 5:30 pm.
Council Action
Mayor to call work sessions on January 13, February 8, and March 14, at 5:30 pm.
Attachments
None
Page 1 of 3
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: December 18, 2023
To: City Council
From: Dwight Klingbeil, Planning Technician
Re: Planning Project Update
Projects/comments in blue italics are new.
The following is a status summary of active planning projects:
1.Commercial and Industrial Development Standards (Citywide) (City File 23-023)
The purpose of this zoning ordinance amendment is to address and evaluate the
allowed uses and use specific standards within commercial and industrial
developments. The Council adopted a work plan at the November 20, 2023, regular
meeting, and requested the Planning Commission to provide their initial feedback.
The Planning Commission discussed this item at the December 5, 2023, meeting
and expressed their desire for commercial and industrial development standards to
address a number of items, such as: specific architectural standards, infrastructure
investment incentives, encouragement toward sustainable development practices,
proper transitions of intensities and height, the permitted and conditional uses of
each zoning type, verbiage, and lighting standards. The Commission also referenced
and discussed the commercial areas of other municipalities such as Stillwater, Maple
Grove, Delano, and Rogers.
2.Minks Preliminary Plat, Final Plat, and Variance (PID 27-119-23-43-0005) (City
File 23-025)
Lyndon Minks applied for a preliminary plat, a final plat, and a variance which would
allow him to adjust the western lot line of his property at 6925 Old Settlers Road. This
item is complete for review, the public hearing is scheduled for the January 4, 2024,
Planning Commission meeting.
3.3019 Addition Comprehensive Plan Amendment, Rezoning, and Preliminary
Plat (PID 07-119-23-14-0003) (City File 23-027)
Agenda Item: 11a.
Page 2 of 3
Craig Scherber & Associates LLC have applied for a Preliminary Plat, Rezoning, and
Comprehensive Plan Amendment for a Residential and Commercial Development on
the property at PID 07-119-23-14-0003. The application includes 15 commercial lots
and 4 single-family residential lots. This item is incomplete for City Review and is not
currently scheduled for an upcoming meeting.
4. Hope Community Comprehensive Plan Amendment, Rezoning, Preliminary
PUD, Preliminary Plat (PIDs 11-119-23-14-0003, 11-119-23-14-0005, 11-119-23-
14-0006, and 11-119-23-11-0012)(City File 23-028).
Hope Community Church submitted application materials for a Preliminary Plat,
Preliminary PUD, Rezoning, and Comprehensive Plan Amendment to allow for a
mixed-use development around Hope Community Church. The proposed
development includes medical offices, retail space, market rate apartments,
townhomes, senior villas, and assisted living units. This item is complete for city
review and the public hearing is tentatively scheduled for the January 4, 2024,
Planning Commission meeting.
5. Khacholing Center Home Occupation IUP (PID 06-119-23-13-0002) (City File 23-
029)
Lobsang Yeshi & Nga Thi Ngoc Nguyen, of the Khacholing Center, is applying for an
interim use permit for a conditional home occupation license to hold meditation
classes of up to 25 people at 23360 Oakdale Drive. This item is incomplete for City
review and is not currently scheduled for any upcoming meetings.
6. Pioneer Trail Industrial Park Final Plat & Final PUD (PID 32-119-23-43-0005, 32-
119-23-43-0006, 32-119-23-43-0013) (City File 23-030).
Contour Development LLC has applied for a Final Plat and a Final PUD at 6210
Pioneer Trail. The application consists of 0 lots and 3 outlots. This application is
incomplete for City review and is not currently scheduled for any upcoming meetings.
7. Lister Garage CUP (PID 32-119-23-21-0007) (City File 23-031).
J Brothers Design, Build, and Remodel has applied for a Conditional Use Permit to
allow the construction of an accessory structure with sidewalls that exceed 10 feet in
height in the front yard of 23615 Julie Ann Drive. This item is incomplete for city
review and is not currently scheduled for any upcoming meetings.
8. Tavera 6 Final Plat & Final PUD (PID 35-119-23-11-0003) (City File 23-032).
Lennar submitted application materials for the Final Plat and Final PUD for Tavera 6th
Addition, and staff is reviewing the materials for completeness. If complete, this item
is tentatively scheduled for Council review during the February 22, 2024, Regular
Meeting.
9. Woodland Hills Preliminary Plat, Rezone, & Variance (PID 36-119-23-33-0010, 36-119-23-33-
0003, 36-119-23-33-0007) (City File 23-033).
Woodland Hills of Corcoran, Inc. & Gonyea Company submitted application materials
for a Preliminary Plat, Rezoning, and a Variance to develop 60 single family lots on
the northeast corner of the Hackamore Road and County Road 116 intersection. The
Page 3 of 3
proposal is to create 60 detached single-family lots, 1 amenity lot, and 5 outlots on a
36.74-acre site. Council provided informal feedback to the applicant’s concept plan
(Northeast Hackamore 116 Concept Plan) during the July 27, 2023, Regular
Meeting. Staff is reviewing the item for completeness, and it could be scheduled for a
Public Hearing as soon as the February 1, 2024, Planning Commission Meeting.
STAFF REPORT Agenda Item: 11b.
Council Meeting:
December 18, 2023
Prepared By:
Jay Tobin
Topic:
Financial Operations Plan
Action Required:
Approval of Proposed Plan
Summary
On December 13, 2023, the City received Finance Manager Maggie Ung’s resignation
effective December 29, 2023. The city’s 2022 audit is still in process with Abdo. Staff
must begin preparation for the 2023 audit and start the 2025 budget process.
Recruiting and on-boarding a new Finance Manager delays progress and resolution on
these significant tasks by at least a month and increases risk with decreased
managerial oversight of day-to-day financial operations. To expeditiously progress and
resolve the significant tasks outlined while maintaining managerial oversight of day-to-
day financial operations, staff proposes a 6-month agreement with Abdo for a “Financial
Manager.” This provides an onsite person to work with staff for a designated amount of
time each week, as well as the tremendous reach back capability of Abdo’s financial
solutions team. Adding this team to our capacity in the face of current financial
operations challenges offers the most efficient and effective manner of addressing these
significant tasks while also developing and implementing solutions that will improve the
city’s financial operations for the long-term.
Financial/Budget
The 6-month agreement will not exceed $140,000 that can be partially paid for using
$70,500 of 2024 budget allocated for the city’s Finance Manager position (annual total
budgeted cost for Finance Manager is $141,062.57). The remaining balance could be
paid for using the long-range planning fund (balance of $471,015 as of 10/28/23)
Options
1. Authorize staff to secure a professional services contract with Abdo for Finance
Manager services for a period not to exceed 6 months using funding strategy as
proposed.
2. Authorize staff to secure a professional services contract with Abdo for Finance
Manager services for a period not to exceed 6 months using alternative funding
strategy proposed by City Council.
3. Propose alternatives to meet the immediate need for an experienced Finance
Manager.
Recommendation
Staff recommend authorizing staff to secure a professional services contract with Abdo
for a period not to exceed 6 months using the proposed funding strategy.
Council Action
Page 2
Consider a motion authorizing staff to secure a professional services contract with Abdo
for a period not to exceed 6 months using the proposed funding strategy.
Attachments
1. Abdo proposal for Finance Manager services – will be complete Monday, December
18, 2023.
DRA
F
T
City of Corcoran
2023 City Council Schedule
Agenda Item: 13.
Below is a tentative schedule for City Council meetings. The items and schedule are
subject to change.
2024
January 11, 2024
• Firearms Ordinance Review
• Annual Appointments
• Discuss the Assessor Contract – Need to Give Notice of Renewal by March 1,
2024 – If RFP Start in December
• Minnesota Clean Energy Bill Communication (Hennepin Energy Recovery
Center-HERC)
• Funding Plan for Hackamore and City Center Drive and 79th Place – 2023A
bonds and ARPA
• Minks PP, FP, and Variance at 6925 Old Settlers Road (City File 23 -025)
• Hope CPA RZ, PP, PUD (City File 23-028)
• Pioneer Trail FP and FPUD (City File 23-030)
• Goal Setting 2024
• Street Management Snow and Ice Policy (City File 23-026)
• Grading Permits for Lakeview Development
• Hennepin County Signal Agreements Hackamore and County Road 101 and
Hacakamore Road and County Road 116
January 13, 2024 (Tenative Work Session)
• Goal Setting (Strategic Planning)
January 25, 2024
• Construction Hours Review – Annually After Change in 2021
• Commission Appointments
• Calling of Bonds in 2024
• Set Sale of Bonds
• Holiday Toy and Food Drive – Budget and Date Selection
• Park Signs Discussion
• Hennepin County Signal Agreements
• 2022 Audit Results
• Preliminary Retention and Recruitment
• Cropland Bids
Page 2 of 3
February 8, 2024 Work Session (Tentative Work Session)
• LPR Cameras
February 8, 2024
• Swearing in – Oath of Office for Dan Wilcox
• Acknowledge Officer Zeke (Check with Clayton)
February 22, 2024
• Long Range Planning Fund / 2023 Transfers
• RFP – History and Discussion of RFP Schedule
• Calling of Bonds in 2024
• Re-appoint Commissioners to Expired Commission Seats (Consent)
• Retention and Recruitment
• Award Cropland Bids
• 2023A Bond Sale Review
• Watershed Letter of Support (Consent)
March 14, 2024 Work Session (Tentative Work Session)
• Parks and Trails Fund – Review Interest Options
March 14, 2024
• Park Signs Plan
• MS4 – Salt Storage Ordinance
March 21, 2024
Host Special Charter Commission Meeting – March 21, 2024 at 5:30pm
March 28, 2024
• NW Trails Resolution of Support DNR Trails Funding
• THC Regulations Follow Up
April 11, 2024
April 25, 2024
• Proclamation – National Public Service Week
May 9, 2024
• Proclamation – National Police Week
May 23, 2024
Page 3 of 3
• Proclamation – National Public Works Week
June 13, 2024
•
June 27, 2024
•
July 11, 2024
•
July 25, 2024
August 8, 2024
August 22, 2024
September 10, 2024
• Annual Charter Commission Meeting
September 12, 2024
September 26, 2024
• Communications Assistant – Transition to FT
November 14, 2024
• Tort Liability Coverage Waiver
• Certification of General Election 2024
November 25, 2024
December 16, 2024
• MS4 Permit
Additional Future Meeting Items