HomeMy WebLinkAbout2023-11-20 Council Agenda PacketCorcoran City Council Agenda
November 20, 2023 - 7:00 pm
1.Call to Order / Roll Call
2.Pledge of Allegiance
3.Agenda Approval
4.Commission Representatives*
5.Open Forum – Public Comment Opportunity
6.Presentations/Recognitions
a.Robbie Kottke – 5 Years of Service
7.Consent Agenda
a.March 9, 2023 Regular Session Minutes*
b.Financial Claims*
c.Water Treatment Plant - Pay Request 6*
d.Horseshoe Bend Drainage Improvements – Pay Request 1*
e.Resolution 2023-99 Authorizing Diamond Lake Regional Trail
Cooperative Agreement*
8.Planning Business
a.Commercial and Industrial District Ordinance Updates*
9.Unfinished Business – Public Comment Opportunity
a.Public Hearing: Charter Amendment
i.Adopt Ordinance 2023-507 City Charter Amendment*
b.City Administrator Contract*
c.Park Development and Master Planning Consultant - Master Services
Agreement*
d.City Center Drive and 79th Place Utility and Street Improvements - Change
Order 1 and Pay Request 1*
10.New Business – Public Comment Opportunity
a.Hennepin County Regional Solicitation – CR 116 Trail Improvement Grant Consideration*
b.Online City Meetings Participation*
c.Police K9 Request*
d.Authorization to Disburse Claims*
11.Staff Reports
a.Planning Projects Update Report*
12.Closed Session
a.Labor Negotiations
10.New Business Continued
a.Labor Negotiations
13.2023/2024 City Council Schedule*
14.Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda
Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the City
website at www.corcoranmn.gov.
HYBRID MEETING OPTION AVAILABLE
The public is invited to attend the regular Council
meetings at City Hall.
Meeting Via Telephone/Other Electronic
Means
Call-in Instructions:
+1 312 626 6799 US
Enter Meeting ID: 896 3796 0870
Press *9 to speak during the Public Comment
Sections in the meeting.
Video Link and Instructions:
https://us02web.zoom.us/j/89637960870
visit http://www.zoom.us and enter
Meeting ID: 896 3796 0870
Participants can utilize the Raise Hand function
to be recognized to speak during the Public
Comment sections in the meeting. Participant
video feeds will be muted. In-person comments
will be received first, with the hybrid electronic
means option following.
For more information on options to provide
public comment visit:
www.corcoranmn.gov
*
STAFF REPORT Agenda Item: 4.
Summary
The advisory commission representatives for the November 20, 2023, Council meeting are
as follows:
• Planning Commission: Mark Lanterman
• Parks and Trails Commission: Michelle Friedrich
Financial/Budget
N/A
Council Action
N/A
Attachments
N/A
Council Meeting:
November 20, 2023
Prepared By:
Topic:
Action Required
Informational
STAFF REPORT Agenda Item: 7a.
Council Meeting:
November 20, 2023
Prepared By:
Michelle Friedrich
Topic:
Draft Council Minutes – March 9, 2023
Action Required:
Informational
Summary
The draft Council Regular Minutes for March 9, 2023 will be emailed on Sunday,
November 19, with hard copy provided to Council the evening of the November 20
meeting.
Attachments (Hard copies will be provided November 20, 2023)
1. 2023-03-09 Draft Council Minutes
Agenda Item 7b.
Council Meeting Date:11/20/2023
Prepared By:Jodie Peterson
Amount Project name
$0.00
-$
$2,366,903.24
2,366,903.24$
33,100.17$
2,400,003.41$
Date Paid to Amount Description
11/3/2023 THE HARTFORD 1,679.13$ Employee Disability Premium
11/3/2023 MN PERA 23,429.08$ Employee Pension
11/6/2023 MN STATE - EMPOWER 5,352.07$ Employee Deferred Comp/Healthcare Savings
11/7/2023 REVTRAK 31.49$ Credit Card Fee
11/8/2023 INVOICE CLOUD 1,460.28$ Credit Card Processing Fee
11/9/2023 POSTALIA 800.00$ Postage
11/10/2023 ADP PAYROLL FEES 348.12$ Payoll Processing Fee
Total 33,100.17$
FINANCIAL CLAIMS
CHECK RANGE
FUND #500 ESCROW CLAIMS
Paid to
SEE THE REGISTER FOR #500 CLAIMS
Total
Total Fund #500 =
(See attached Payments Detail)
TOTAL EXPENDITURES FOR APPROVAL
Auto Deductions / Electronic Fund Transfer / Other Disbursements
ALL OTHER FINANCIAL CLAIMS
Check Register
(See attached Check Detail Registers)
Total Checks
Total of Auto Deductions
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 1/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34538
34538481.76 11/13/23111420232024 BENEFITS MEETINGPEG'S COUNTRYSIDE CAFE11/14/23100-41900-50210
481.76 Total For Check 34538
Check 34539
34539192.31 11/09/2310302023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN10/30/23100-00000-21710
192.31 Total For Check 34539
Check 34540
345401,783.75 11/20/23478555FINANCIAL ASSISTANCE/AUDIT PREPABDO LLP10/31/23100-41500-50300
1,783.75 Total For Check 34540
Check 34541
345411,521.35 11/20/2311940642CARBIDE CHAIN LOOP/BAR OIL/HAMMERACME TOOLS11/01/23100-43100-50225
34541627.72 11/20/2311958484MIRRORED GLASSES AND CHAIN LOOPACME TOOLS11/06/23100-45100-50210
2,149.07 Total For Check 34541
Check 34542
34542165.43 11/20/231411-QMH7-D4QROFFICE SUPPLIESAMAZON CAPITAL SERVICES11/04/23100-41900-50210
34542788.74 11/20/231NPL-T4PH-KXFFSMALL CONFERENCE MONITOR AND WEBCAAMAZON CAPITAL SERVICES11/05/23100-41920-50210
34542108.77 11/20/231FR6-GYVL-C7CWOFFICE SUPPLIES - STOOL/SHOE BUFFEAMAZON CAPITAL SERVICES11/11/23100-42100-50200
1,062.94 Total For Check 34542
Check 34543
345439,942.00 11/20/23ESA001211-1PLOW TRUCK - UPLIFT S/N EQT001500ASPEN EQUIPMENT COMPANY10/29/23416-43100-50550
9,942.00 Total For Check 34543
Check 34544
3454493.69 11/20/23322352RESERVE UNIFORM SHIRT ASPEN MILLS11/01/23100-42100-50417
93.69 Total For Check 34544
Check 34545
3454538.18 11/20/232469805UNLEADED 87BEAUDRY OIL COMPANY11/01/23100-41900-50212
345451,737.30 11/20/232469805UNLEADED 87BEAUDRY OIL COMPANY11/01/23100-42100-50212
345451,485.61 11/20/232469915ULS DYED KODIAK FUEL - WINTERBEAUDRY OIL COMPANY11/01/23100-43100-50212
34545133.64 11/20/232469805UNLEADED 87BEAUDRY OIL COMPANY11/01/23100-43100-50212
3,394.73 Total For Check 34545
Check 34546
34546156,176.13 11/20/23227704908 PAY 1HORSESHOE BEND DRIVE DRAINAGE IMPRBITUMINOUS ROADWAYS11/13/23100-43170-50300
34546(7,808.81)11/20/23227704908 PAY 1HORSESHOE BEND DRIVE DRAINAGE IMPRBITUMINOUS ROADWAYS11/13/23408-00000-20610
148,367.32 Total For Check 34546
Check 34547
345471,450.00 11/20/23093P3252LITHIUM JUMP PACKBOYER FORD TRUCKS INC11/08/23100-45200-50210
1,450.00 Total For Check 34547
Check 34548
34548185.15 11/20/2323-163428SQUAD 570 TOWBURDAS TOWING10/30/23100-42100-50403
185.15 Total For Check 34548
Check 34549
34549145.00 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23100-00000-22205
3454958.00 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23100-00000-22205-056
345495,215.55 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23100-41600-50300
345494,016.00 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23100-42100-50304
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 2/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34549
345491,638.50 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23408-48010-50300
34549261.00 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23419-43100-50303
3454914.50 11/20/234597LEGAL SERVICES OCTOBER 2023CARSON, CLELLAND & SCHREDER10/30/23601-49400-50304
11,348.55 Total For Check 34549
Check 34550
34550126.68 11/20/239884559-7 10/20PUBLIC WORKS GAS BILL 09/28/23-10/CENTERPOINT ENERGY 10/31/23100-43100-50380
126.68 Total For Check 34550
Check 34551
3455115.00 11/20/2311062023GAS BILL OCTOBER 2023CENTERPOINT ENERGY 11/06/23100-41900-50381
3455119.68 11/20/2311062023GAS BILL OCTOBER 2023CENTERPOINT ENERGY 11/06/23100-43100-50381
34.68 Total For Check 34551
Check 34552
34552133.06 11/20/234172649850CITY HALL FLOOR MATSCINTAS - 47011/01/23100-41900-50400
3455240.00 11/20/234173371466LG BATH TOWELSCINTAS - 47011/08/23100-42100-50400
3455230.09 11/20/234173371410UNIFORM/DISPOSABLE BATHROOM MATSCINTAS - 47011/08/23100-43100-50400
3455295.08 11/20/234173371593SHOP TOWELSCINTAS - 47011/08/23100-43100-50400
3455260.60 11/20/234173371536BATH TOWELSCINTAS - 47011/08/23100-43100-50400
345526.00 11/20/234172649848UNIFORM/DISPOSABLE BATHROOM MATSCINTAS - 47011/01/23100-43100-50400
3455255.12 11/20/234172649920LG BATH TOWELSCINTAS - 47011/01/23100-43100-50400
3455238.11 11/20/234172649933CRT BLUE/DISPOSABLE BATHROOM MATSCINTAS - 47011/01/23100-43100-50400
3455235.27 11/20/234173371410UNIFORM/DISPOSABLE BATHROOM MATSCINTAS - 47011/08/23100-43100-50417
34552212.99 11/20/234173371541UNIFORMSCINTAS - 47011/08/23100-43100-50417
3455232.13 11/20/234172649848UNIFORM/DISPOSABLE BATHROOM MATSCINTAS - 47011/01/23100-43100-50417
34552194.17 11/20/234172650010UNIFORMSCINTAS - 47011/01/23100-43100-50417
932.62 Total For Check 34552
Check 34553
3455332.50 11/20/23BP23-0029.15BP23-0029 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455397.50 11/20/23BP23-0040BP23-0040 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455316.25 11/20/23BP22-0021-2BP22-0021 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455332.50 11/20/23BP23-0036-2BP23-0036 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455365.00 11/20/23BP22-0033-6BP22-0033 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
34553146.25 11/20/23BP23-0024-5BP23-0024 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455332.50 11/20/23BP23-0022-5BP23-0022 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455348.75 11/20/23BP23-0038BP23-0038 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
34553146.25 11/20/23BP23-0041BP23-0041 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
34553390.00 11/20/23BP23-0044BP23-0044 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
3455332.50 11/20/23BP23-0016-7BP23-0016 STAFF PLANNER TIME OCT 2CITY OF CORCORAN11/15/23100-00000-22205
1,040.00 Total For Check 34553
Check 34554
34554269.18 11/20/2311052023CITY HALL/POLICE INTERNETCOMCAST - 002320211/05/23100-41900-50321
34554269.17 11/20/2311052023CITY HALL/POLICE INTERNETCOMCAST - 002320211/05/23100-42100-50321
538.35 Total For Check 34554
Check 34555
34555295.05 11/20/23186736293INTERNET OCTOBER 2023COMCAST - 93089903511/01/23100-43100-50380
295.05 Total For Check 34555
Check 34556
34556128.72 11/20/2311022023PHONE SERVICES 11/10/23-12/09/23COMCAST 004489311/05/23100-43100-50321
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 3/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34556
128.72 Total For Check 34556
Check 34557
34557150.00 11/20/233615905 MONTH SUB ACROBAT STANDARD DCCOMPUTER INTEGRATION TECH11/06/23100-41920-50210
345574,500.00 11/20/23361483POINTNEXT TECH CARE WARRANTYCOMPUTER INTEGRATION TECH11/05/23100-41920-50210
345573,485.00 11/20/23361606REMOTE SERVICES AND ONSITE IT SUPPCOMPUTER INTEGRATION TECH10/31/23100-41920-50300
345572,600.00 11/20/23362795MANAGED SERVICES MONTHLY BILLING FCOMPUTER INTEGRATION TECH11/14/23100-41920-50300
10,735.00 Total For Check 34557
Check 34558
34558769.01 11/20/2373122K9 VET CARECORCORAN PET CARE CENTER, LL11/09/23100-42100-50438
769.01 Total For Check 34558
Check 34559
3455986.00 11/20/23100X07890606PD OFFICE WATERCULLIGAN BOTTLED WATER10/31/23100-41900-50210
3455932.76 11/20/23114X94159304OFFICE WATERCULLIGAN BOTTLED WATER10/31/23100-41900-50210
118.76 Total For Check 34559
Check 34560
34560105.22 11/20/2395947BACKGROUND CHECKEMPLOYEE RELATIONS, INC.10/31/23100-42100-50300
105.22 Total For Check 34560
Check 34561
34561193.05 11/20/233100316OCTOBER 2023 SUPPORT SERVICESGOPHER STATE ONE CALL10/31/23601-49400-50380
34561193.05 11/20/233100316OCTOBER 2023 SUPPORT SERVICESGOPHER STATE ONE CALL10/31/23602-49450-50380
386.10 Total For Check 34561
Check 34562
345621,923.10 11/20/2311152023DEPENDENT CARE REIMBURSEMENTMATT GOTTSCHALK11/15/23100-00000-21710
1,923.10 Total For Check 34562
Check 34563
345631,238.85 11/20/2311082023FRANZEN ESCROW REFUNDGREG FRANZEN11/08/23100-00000-22205-030
1,238.85 Total For Check 34563
Check 34564
345642,102.00 11/20/2313067CO RD 10 & BROCKTON LANE TURN LANE HAUGO GEOTECHNICAL SERVICES 10/13/23100-00000-22205-133
2,102.00 Total For Check 34564
Check 34565
3456510.00 11/20/231000214686VIEW RECORDED DOCUMENTSHENNEPIN COUNTY ACCOUNTS REC11/02/23100-42400-50300
10.00 Total For Check 34565
Check 34566
345661,442.97 11/20/231000214279PD RADIO FLEET/MESB FEE BILILNG OCHENNEPIN COUNTY ACCTS RECEIV11/02/23100-42100-50323
1,442.97 Total For Check 34566
Check 34567
34567323.88 11/20/231000214346PW RADIO FLEET/MESB FEE OCTOBER 20HENNEPIN COUNTY ACCTS RECEIV11/02/23100-43100-50323
323.88 Total For Check 34567
Check 34568
3456855.00 11/20/23003401112300OCTOBER 2023 CAR WASHHOLIDAY COMPANIES11/01/23100-42100-50403
3456865.00 11/20/23003401102300CAR WASH SEPTEMBER 2023HOLIDAY COMPANIES10/01/23100-42100-50403
120.00 Total For Check 34568
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 4/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34569
3456924.25 11/20/2334947COOK LAKE HIGHLANDS - NEW HORIZONSLANDFORM PROFESSIONAL SERVIC11/07/23100-00000-11501
34569276.50 11/20/2334965HOPE CONCEPT PLAN 22-075LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205
34569473.00 11/20/2334964KARINIEMI MEADOWS FP 22-059LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205
34569232.00 11/20/2334948BP23-0014 52 STEIG RDLANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
34569592.50 11/20/2334950BP23-0041 SERVICES THROUGH 10/31/2LANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
34569158.00 11/20/2334951BP23-0044 19904 OSWALD FARM RD LANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
3456939.50 11/20/2334952BP23-0048 23360 OAKDALE DRLANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
34569612.50 11/20/2334953BP23-0050 6210 PIONEER TRLLANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
3456988.00 11/20/2334958BP22-0045 8200 CO RD 116LANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
3456924.25 11/20/2334961BP22-0015 19220 HACKAMORE RDLANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
34569345.75 11/20/2334962BP22-0021 7400 CO RD 116LANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
3456972.75 11/20/2334963BP22-0026 20130 LARKIN RDLANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
34569499.75 11/20/2334968BP23-0028 23730 SATE HWY 55LANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
345691,180.50 11/20/2334968-2BP23-0027 23730 STATE HWY 55LANDFORM PROFESSIONAL SERVIC11/15/23100-00000-22205
34569121.25 11/20/2334927BASS LAKE CROSSING FP, FPUD & DA 1LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-009
34569121.25 11/20/2334928BASS LAKE ESTATES FP & FINAL PUD 1LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-011
34569412.25 11/20/2334955WESTSIDE TIRE VAR, SP & IUP 22-011LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-012
3456979.00 11/20/2334959BECHTOLD FARMS FINAL PLAT 22-024LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-013
34569158.00 11/20/2334946COOK LAKE HIGHLANDS FP & FPUD 21-0LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-017
3456948.50 11/20/2334942D&D SERVICE CUP SP & VAR 21-012LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-024
3456939.50 11/20/2334960TAVERA 4TH FPUD & FP 22-028LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-056
34569145.50 11/20/2334943TAVERA 2ND ADD FP & FPUD 21-036LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-056
3456948.50 11/20/2334945TAVERA 3RD ADDITION FP & FPUD 21-0LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-056
3456948.50 11/20/2334938TAVERA FP & FPUD 20-042LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-056
3456963.75 11/20/2334937RAVINIA 15TH FP, FPUD AMENDMENT & LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-058
3456924.25 11/20/2334935RAVINIA 13TH FP & FINAL PUD 19-022LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-058
3456948.50 11/20/2334934RAVINIA 13TH FP AND FINAL PUD 19-0LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-058
3456972.75 11/20/2334933RAVINIA 11TH FP & FINAL PUD CITY FLANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-058
3456948.50 11/20/2334931RAVINIA 10TH FP & FINAL PUD 18-034LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-059
3456997.00 11/20/2334925RAVINIA 5TH ADDITION FINAL PUD & PLANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-061
34569121.25 11/20/2334926RAVINIA 7TH ADDITION FINAL PUD & FLANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-062
3456948.50 11/20/2334929RAVINIA 9TH FP/FINAL PUD 17-042LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-064
3456948.50 11/20/2334932RAVINIA 12TH FINAL PLAT & FINAL PULANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-064
34569339.50 11/20/2334940NAPA CUP & SP 21-004LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-075
3456924.25 11/20/2334944AMBERLEY & BELLWETHER 6TH FP & FPULANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-087
3456939.50 11/20/2334957BELLWETHER 9TH FP & FPUD 22-017LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-087
3456972.75 11/20/2334954AMBERLY 2ND ADDITION FP AND FPUD 2LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-087
34569224.50 11/20/2334936BELLETHER 5TH FP AND FINAL PUD 20-LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-087
3456948.50 11/20/2334930ENCORE FINAL PUD & FP 18-027LANDFORM PROFESSIONAL SERVIC11/06/23100-00000-22205-087
34569553.00 11/20/2334956RUSH CREEK RESERVE 2ND FP & FPUD 2LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-098
34569988.75 11/20/2334941SCHERBER CUP & SP 21-007LANDFORM PROFESSIONAL SERVIC11/07/23100-00000-22205-110
345695,520.00 11/20/2334967CITY BUSINESS - PLANNER MEETING TILANDFORM PROFESSIONAL SERVIC11/07/23100-41910-50300
14,225.25 Total For Check 34569
Check 34570
345702,241.26 11/20/2311032023LABOR RELATION SERVICES OCTOBER 20MADDEN, GALANTER, HANSEN LLP11/03/23100-41600-50300
2,241.26 Total For Check 34570
Check 34571
3457141,095.51 11/20/233873FINALED PERMITS SEPTEMBER 2023METRO WEST INSPECTION SERVIC10/24/23100-42400-50300
41,095.51 Total For Check 34571
Check 34572
3457217,081.40 11/20/230001164324WASTEWATER SERVICESMETROPOLITAN COUNCIL ENVIRO11/01/23602-49450-50312
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 5/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34572
17,081.40 Total For Check 34572
Check 34573
3457374,550.00 11/20/2310312023OCTOBER 2023 SAC CHARGESMETROPOLITAN COUNCIL11/01/23602-00000-20800
34573(745.50)11/20/2310312023OCTOBER 2023 SAC CHARGESMETROPOLITAN COUNCIL11/01/23602-00000-36200
73,804.50 Total For Check 34573
Check 34574
3457421.82 11/20/23P08987AIR FILTERMINNESOTA EQUIPMENT, INC.11/07/23100-45200-50210
34574466.29 11/20/23P08986AIRL FILTERS AND FUEL FILTERSMINNESOTA EQUIPMENT, INC.11/07/23100-45200-50210
34574119.05 11/20/23P09145OILMINNESOTA EQUIPMENT, INC.11/09/23100-45200-50210
345744.18 11/20/23P09034HYDRAULIC FILTERMINNESOTA EQUIPMENT, INC.11/08/23100-45200-50210
611.34 Total For Check 34574
Check 34575
34575600.00 11/20/2314660CRITICAL ISSUES TRAINING - GOTTSCHMN CHIEFS OF POLICE ASSOC11/13/23100-42100-50207
600.00 Total For Check 34575
Check 34576
34576575.00 11/20/23443378EMPLOYMENT PHYSICALMN OCCUPATIONAL HEALTH10/31/23100-42100-50300
345761,573.00 11/20/23443564ONSITE MEDICAL VACCINEMN OCCUPATIONAL HEALTH10/31/23602-49450-50207
2,148.00 Total For Check 34576
Check 34577
34577120.00 11/20/2311092023NOTARY APPLICATION - CANTONOFFICE OF THE SECRETARY OF S11/09/23208-41900-50430
120.00 Total For Check 34577
Check 34578
3457893.43 11/20/23504888OIL/FUEL FILTERNAPA AUTO PARTS - Corcoran11/07/23100-43100-50220
3457814.20 11/20/23504887OIL FILTERNAPA AUTO PARTS - Corcoran11/07/23100-43100-50220
3457831.30 11/20/23504440CLEANERNAPA AUTO PARTS - Corcoran11/03/23100-45100-50210
3457819.99 11/20/23505373SWIVEL GRIPPERNAPA AUTO PARTS - Corcoran11/09/23100-45200-50210
3457825.87 11/20/23505428FIRST AID SUPPLIESNAPA AUTO PARTS - Corcoran11/09/23100-45200-50210
184.79 Total For Check 34578
Check 34579
34579192.31 11/20/2311132023DEPENDENT CARE REIMBURSEMENTNATALIE DAVIS MCKEOWN11/13/23100-00000-21710
192.31 Total For Check 34579
Check 34580
3458059,193.35 11/20/23995402024 GMC SIERRA VIN 9540NORTH COUNTRY CHEVROLET10/30/23416-43100-50550
59,193.35 Total For Check 34580
Check 34581
34581937.50 11/20/2356649RESPONDER AMBER LIGHT MODULENORTHERN SAFETY TECHNOLOGY11/08/23416-43100-50550
937.50 Total For Check 34581
Check 34582
34582261,202.15 11/20/23227705990 PAY 1CO RD 10 & BROCKTON LANE TURN LANE OMANN CONTRACTING COMPANIES11/01/23100-00000-22205-133
34582(13,060.11)11/20/23227705990 PAY 1CO RD 10 & BROCKTON LANE TURN LANE OMANN CONTRACTING COMPANIES11/01/23408-00000-20610
248,142.04 Total For Check 34582
Check 34583
345834,100.00 11/20/237281MUNICIPAL SITE LICENSE SUBSCRIPTIOOPG-3 INC11/01/23100-41920-50210
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 6/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34583
4,100.00 Total For Check 34583
Check 34584
345843,000.00 11/20/23BLD22-0012BLD22-0012 ESCROW REFUNDPrice Custom Homes11/09/23100-00000-32100
3,000.00 Total For Check 34584
Check 34585
345853,000.00 11/20/23BLD22-0012ESCROW REFUND BLD22-0012 19114 81SPRICE CUSTOM HOMES11/13/23100-00000-22205
3,000.00 Total For Check 34585
Check 34586
34586329.41 11/20/230894-006442942CITY HALL GARBAGE OCTOBER 2023REPUBLIC SERVICES10/31/23100-41900-50380
34586142.33 11/20/230894-006443779PUBLIC WORKS GARBAGE OCTOBER 2023REPUBLIC SERVICES10/31/23100-43100-50380
34586872.09 11/20/230894-006440483CITY RECYCLING OCTOBER 2023REPUBLIC SERVICES10/31/23100-43201-50300
3458671.16 11/20/230894-006444931WILDFLOWER PARK GARBAGE OCTOBER 20REPUBLIC SERVICES10/31/23100-45200-50380
34586185.16 11/20/230894-006442791CITY PARK GARBAGE OCTOBER 2023REPUBLIC SERVICES10/31/23100-45200-50380
1,600.15 Total For Check 34586
Check 34587
34587358,000.00 11/20/23227704426 PAY 6NE WATER SUPPLY - WATER TREATMENT RICE LAKE CONSTRUCTION GROUP11/13/23601-00000-16500
34587(17,900.00)11/20/23227704426 PAY 6NE WATER SUPPLY - WATER TREATMENT RICE LAKE CONSTRUCTION GROUP11/13/23601-00000-20610
340,100.00 Total For Check 34587
Check 34588
34588(83,029.02)11/20/23541262023 BOBCAT T770 SN: AT6343214RTL EQUIPMENT11/01/23416-00000-39101
3458885,029.02 11/20/23541262023 BOBCAT T770 SN: AT6343214RTL EQUIPMENT11/01/23416-43100-50580
2,000.00 Total For Check 34588
Check 34589
345891,211,652.50 11/20/23227705033 PAY 1CITY CENTER DRIVE AND 79TH PLACES.M. HENTGES & SONS, INC.11/15/23100-00000-22205-130
34589(60,582.63)11/20/23227705033 PAY 1CITY CENTER DRIVE AND 79TH PLACES.M. HENTGES & SONS, INC.11/15/23408-00000-20610
1,151,069.87 Total For Check 34589
Check 34590
34590617.00 11/20/23136133776-001BLACK WIRE CONDUCTORSSITE ONE LANDSCAPE SUPPLY11/02/23100-41900-50210
617.00 Total For Check 34590
Check 34591
3459113,162.82 11/20/232156504BELLWETHER DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES11/14/23100-00000-22205
345911,386.50 11/20/232155540SUNRAM PROJECT STANTEC CONSULTING SERVICES11/13/23100-00000-22205
34591217.50 11/20/232155538SOUTH FORK VILLAGESTANTEC CONSULTING SERVICES11/13/23100-00000-22205
34591391.60 11/20/232155536BREDAHL EASEMENT EXHIBITSSTANTEC CONSULTING SERVICES11/13/23100-00000-22205
3459143.50 11/20/232155535BENNETT GARAGE CUPSTANTEC CONSULTING SERVICES11/13/23100-00000-22205
34591147.00 11/20/232156523CORCORAN STORAGE IISTANTEC CONSULTING SERVICES11/14/23100-00000-22205
345912,683.50 11/20/232156522LEUER DEVELOPMENTSTANTEC CONSULTING SERVICES11/14/23100-00000-22205
3459174.00 11/20/232156521KWIK TRIP CR 101STANTEC CONSULTING SERVICES11/14/23100-00000-22205
3459155.60 11/20/232156520SCHERBER CR 30STANTEC CONSULTING SERVICES11/14/23100-00000-22205
34591761.50 11/20/232156515HOPE COMMUNITYSTANTEC CONSULTING SERVICES11/14/23100-00000-22205
345914,158.50 11/20/232156526WCA PROJECTSTANTEC CONSULTING SERVICES11/14/23100-00000-22205
345913,031.00 11/20/232156516RED BARN PET RETREATSTANTEC CONSULTING SERVICES11/14/23100-00000-22205
34591426.00 11/20/232155530BASS LAKE CROSSINGSTANTEC CONSULTING SERVICES11/13/23100-00000-22205-008
34591150.00 11/20/232155531BASS LAKE CROSSING SOUTHSTANTEC CONSULTING SERVICES11/13/23100-00000-22205-009
34591538.20 11/20/232156524BECHTOLD FARMSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-013
345912,030.54 11/20/232156505COOK LAKE HIGHLANDSSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-017
3459146.80 11/20/232155533D&DSTANTEC CONSULTING SERVICES11/13/23100-00000-22205-024
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 7/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34591
345911,076.59 11/20/232156519KARINIEMI-MEADOWSSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-044
3459119,395.75 11/20/232156506TAVERASTANTEC CONSULTING SERVICES11/14/23100-00000-22205-056
34591547.50 11/20/232156503RAVINIA DEVELOPMENT PROJECTSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-058
34591384.05 11/20/232156508NELSON TRUCKINGSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-076
345911,911.25 11/20/232156510PIONEER TRAIL INDUSTRIAL PARKSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-080
345911,571.80 11/20/232156557STIEG ROAD IMPROVEMENTSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-087
345914,526.44 11/20/232156513AMBERLY (1,2) BELLWETHER (6,7,9)STANTEC CONSULTING SERVICES11/14/23100-00000-22205-087
345913,388.50 11/20/232156509RUSH CREEK RESERVESTANTEC CONSULTING SERVICES11/14/23100-00000-22205-098
34591603.50 11/20/232156526WCA PROJECTSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-098
34591527.94 11/20/232156518GARAGES TOOSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-111
34591370.00 11/20/232156517ST THERESE SENIOR LIVINGSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-117
34591453.80 11/20/232156525WRIGHT HENNEPIN SUBSTATION IISTANTEC CONSULTING SERVICES11/14/23100-00000-22205-128
3459123,202.70 11/20/232156562CITY CENTER DRIVE & 79TH PL STREET STANTEC CONSULTING SERVICES11/14/23100-00000-22205-130
345911,799.70 11/20/232156566CR 116 & HUNTER RIDGE TURN LANE IMSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-131
345916,451.63 11/20/232156511WALCOTT GLENSTANTEC CONSULTING SERVICES11/14/23100-00000-22205-132
3459111,079.33 11/20/232156568COOK LAKE TURN LANESTANTEC CONSULTING SERVICES11/14/23100-00000-22205-133
345913,976.25 11/20/232156501NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES11/14/23100-42400-50303
345917,598.30 11/20/232156502CITY OF CORCORAN 2023 GENERAL ENGISTANTEC CONSULTING SERVICES11/14/23100-43170-50300
345914,859.60 11/20/232156567ENGINEERING DESIGN STANDARD UPDATESTANTEC CONSULTING SERVICES11/14/23100-43170-50300
3459111,216.25 11/20/232156560HORSESHOE BEND DRIVESTANTEC CONSULTING SERVICES11/14/23100-43170-50300
34591461.50 11/20/232156502CITY OF CORCORAN 2023 GENERAL ENGISTANTEC CONSULTING SERVICES11/14/23100-43170-50309
34591570.65 11/20/23215654566TH STREET DESIGN & CONSTRUCTIONSTANTEC CONSULTING SERVICES11/14/23408-48005-50300
3459121,717.60 11/20/232156499WATER SUPPLY, TREATMENT & STORAGE STANTEC CONSULTING SERVICES10/18/23601-00000-16500
3459119,096.60 11/20/232156565NE CORCORAN TRUNK INFRASTRUCTURESTANTEC CONSULTING SERVICES11/14/23601-49400-50300
345916,756.80 11/20/232156563NE CORCORAN WATER TOWERSTANTEC CONSULTING SERVICES11/14/23601-49400-50300
34591754.50 11/20/232156551WATER UTILITYSTANTEC CONSULTING SERVICES11/14/23601-49400-50303
34591836.26 11/20/232156501NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES11/14/23601-49400-50303
345911,087.50 11/20/232156547SEWER UTILITYSTANTEC CONSULTING SERVICES11/14/23602-49450-50303
34591836.24 11/20/232156501NEW CONSTRUCTION INSPECTIONSTANTEC CONSULTING SERVICES11/14/23602-49450-50303
186,363.09 Total For Check 34591
Check 34592
34592457.92 11/20/2311012023UNION DUES/TLDF NOVEMBER 2023TEAMSTER LOCAL 32011/01/23100-00000-21707
457.92 Total For Check 34592
Check 34593
34593734.04 11/20/2310-2023PD UNIFORM DRY CLEANINGTIDE CLEANERS11/01/23100-42100-50417
734.04 Total For Check 34593
Check 34594
34594230.06 11/20/230001613302024 MN DEPT OF AGRICULTURE LICENSCREDIT CARD PURCHASES11/13/23100-00000-15500
34594115.00 11/20/233607722024 NRPA MEMBERSHIPNATIONAL RECREATION & PARK A11/09/23100-00000-15500
3459416.08 11/20/23390121BREAKFAST AND BENEFITS MEETING CREDIT CARD PURCHASES11/13/23100-41900-50210
34594215.31 11/20/2311152023EMT TRAINING MEALCREDIT CARD PURCHASES11/15/23100-42100-50207
3459460.00 11/20/23654195FLEET MANAGEMENT SOFTWARE 11/09/23FLEETIO11/09/23100-42100-50300
34594966.35 11/20/23009492CITY ADMINISTRATOR INTERVIEW MEALCREDIT CARD PURCHASES11/06/23101-41900-50210
1,602.80 Total For Check 34594
Check 34595
34595210.89 11/20/239947811743PD/CH CELL PHONE 09/27/23-10/26/23VERIZON WIRELESS10/26/23100-41900-50321
34595476.17 11/20/239947811743PD/CH CELL PHONE 09/27/23-10/26/23VERIZON WIRELESS10/26/23100-42100-50321
34595480.12 11/20/239947811743PD/CH CELL PHONE 09/27/23-10/26/23VERIZON WIRELESS10/26/23100-42100-50323
1,167.18 Total For Check 34595
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 8/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
Check 34596
3459636.00 11/20/2384422COLIFORM TESTWATER LABORATORIES, INC. 11/02/23601-49400-50300
36.00 Total For Check 34596
Check 34597
345971,071.16 11/20/23935608SQUAD 572 REPAIRWESTSIDE WHOLESALE TIRE11/07/23100-42100-50403
3459747.09 11/20/23936325TIRE REPAIRWESTSIDE WHOLESALE TIRE11/09/23100-45200-50210
1,118.25 Total For Check 34597
Check 34598
34598295.37 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205
34598262.43 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205-007
34598517.96 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205-056
345981,073.56 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205-065
34598493.57 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205-087
34598204.89 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205-098
3459870.28 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-00000-22205-132
345981,664.00 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-41900-50381
3459878.49 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-42151-50381
34598197.20 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-43100-50381
3459882.37 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23100-45200-50381
3459871.79 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23601-49400-50380
34598312.80 11/20/2335030897723UTILITY SERVICESWRIGHT-HENNEPIN COOP ELECT11/10/23602-49450-50380
5,324.71 Total For Check 34598
Check 34599
3459924.89 11/20/238514893539820 CO RD 101 WATER METERXCEL ENERGY11/01/23601-49400-50210
24.89 Total For Check 34599
Check 34600
3460030.13 11/20/238518848539700 CTY RD 19 STREET LIGHTXCEL ENERGY11/03/23100-43100-50381
30.13 Total For Check 34600
Check 34601
34601380.61 11/20/23851811158BELLWETHER - STREET LIGHTSXCEL ENERGY11/05/23100-00000-22205
380.61 Total For Check 34601
Check 34602
34602777.09 11/20/23IN001246522FILTERSZIEGLER INC11/10/23100-43100-50220
777.09 Total For Check 34602
CHECK REGISTER - COUNCIL
INVOICE GL DISTRIBUTION REPORT FOR CITY OF CORCORAN 9/9Page: 11/17/2023 10:28 AM
User: jpeterson
DB: Corcoran
EXP CHECK RUN DATES 11/10/2023 - 11/20/2023
JOURNALIZED
PAID - CHECK TYPE: PAPER CHECK
Check AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number
1,888,234.96 Fund 100 GENERAL FUND
966.35 Fund 101 LONG-TERM PLANNING FUND
120.00 Fund 208 LAWFUL GAMBLING
(79,242.40)Fund 408 PAVEMENT MANAGEMENT
72,072.85 Fund 416 CAPITAL-EQUIPMENT CERTS
261.00 Fund 419 HACKAMORE UPGRADE (LENNAR)
389,601.99 Fund 601 WATER
94,888.49 Fund 602 SEWER
Fund Totals:
2,366,903.24 Total For All Funds:
Memo
To: Kevin Mattson, PE, PW Director From: Ash Hammerbeck, PE
Steve Hegland, PE
Project/File: 227704426 Date: November 10, 2023
Subject: Corcoran WTP - Pay Application #6
Council Action Requested
Staff is recommending Council to approve Pay Application #6 for the Corcoran Water Treatment Plant
Project to Rice Lake Construction Group in the amount of $340,100.00.
Summary
Rice Lake continued work on the project including surveying, building earthwork, structural testing, clearwell
walls and reinforcing steel, backwash tank deck and reinforcing steel, leak testing, and obtaining the
necessary utilities and materials. This pay request is for the work performed through 10/31/2023.
The signed payment request form and pay application is attached for review.
Total Contract Value to Date $ 16,728,200.00
Work Completed to Date $ 2,837,352.64
5% Retainage $ 141,867.63
Amount Paid to Date $ 2,355,385.01
Total Pay App #6 $ 340,100.00
Engineer’s Recommendation
We have reviewed the request and recommend approving Pay Application #6 to Rice Lake Construction
Group in the amount of $340,100.00 for the work completed and materials stored to date.
Agenda Item: 7c.
Memo
To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE
Adam Garfield
Project/File: 227704908 Date: November 13, 2023
Subject: Pay Request #1 to Bituminous Roadways, Inc. – Horseshoe Bend Drive Drainage
Improvements
Council Action Requested
Staff is recommending the City Council Approve Pay Request #1 for the Horseshoe Bend Drive Drainage
Improvements Project to Bituminous Roadways, Inc. of $148,367.32.
Summary
The contractor Bituminous Roads, Inc. has completed a significant portion of the work on this project
including the storm culvert crossings along Horseshoe Bend Drive as well as Rolling Hills Road.
Additionally, they have completed tree clearing, pavement removals, bituminous paving, ditch grading, and
installed erosion control measures. The signed payment request form and pay application is attached for
review. Below is a summary of the work completed to date
Total Contract Value to Date $165,103.40
Work Completed to Date $156,176.13
5% Retainage $7,808.81
Amount Paid to Date $0.00
Total Pay App #1 $148,367.32
Engineer’s Recommendation
We recommend approving Pay Request #1 to Bituminous Roadways, Inc. in the amount of $148,367.32.
Agenda Item: 7d.
11/13/23
City of Corcoran November 20, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-99
Page 1 of 1
Motion By:
Seconded By:
RESOLUTION AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT
BETWEEN THE CITY OF CORCORAN AND THREE RIVERS PARK DISTRICT FOR THE
DEVELOPMENT OF THE DIAMOND LAKE REGIONAL TRAIL
WHEREAS, the City of Corcoran, Minnesota and Three Rivers Park District have in effect a
Cooperative Agreement to support the expansion of the regional trail system within the City, and
specifically, the Diamond Lake Regional Trail corridor; and
WHEREAS, Three Rivers Park District in partnership with the City of Corcoran prepared a
master plan for the development of the Regional Trail based on the route conceptually approved
by the City on July 22, 2021; and
WHEREAS, the City of Corcoran has approved a resolution of support for the master plan on
July 22, 2021; and
WHEREAS, acquisition and development opportunities within the City are imminent and require
timely collaboration between the City of Corcoran and Three Rivers Park District to capitalize on
opportunities as they present themselves; and
WHEREAS, Three Rivers Park District and the City of Corcoran desire to cooperative to acquire
property rights, design, construct, operate and maintain the regional trail within the City, each
employing their own powers; and
THEREFORE BE IT RESOLVED by the Council of the Corcoran City that a new Cooperative
Agreement between the City of Corcoran and Three Rivers Park District be executed effective
November 20, 2023, and that the Mayor be authorized and directed to sign the Agreement on
behalf of the City.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 20th day of November,
2023.
________________________________
Ron Thomas - Mayor
ATTEST:
____________________________________ City Seal
Michelle Friedrich – City Clerk
Agenda Item: 7e.
Page 1 of 3
STAFF REPORT Agenda Item: 8a.
City Council Meeting:
November 20, 2023
Prepared By:
Natalie Davis McKeown
Topic:
Commercial and Industrial District
Ordinance Updates
(City File No. 23-023)
Action Required:
Direction
60-Day Review Deadline: N/A
1. Request
The City Council is asked to review a draft work plan for updating the underlying zoning
for commercial and industrial land uses. Adopting a work plan for this update was
identified as a 2023 priority.
2. Background
The City Council had the first in-depth discussion about this update at a work session
on September 14, 2023 based on 15 sets of questions posed by staff to better define
the scope of the update for commercial and industrial uses. Unfortunately, the audio
was not ideal for this meeting, and the recording is quite difficult to hear. Staff noted the
following direction during the meeting. Council is asked to confirm the accuracy of staff’s
recollection and to provide any additional information that may not have been captured
in staff’s notes.
-Consideration of height related transition from residential districts.
-Evaluation of architectural standards/window requirement to break up the
massing of large facades.
-Complete review of each use allowed in commercial, industrial, and mixed-use
districts and add use-specific standards where warranted. Specific uses noted:
o Parking ramps – should a standard be added to prevent location adjacent
to a residential use or district?
o Recycling facilities – should these be removed as a potential use?
o Lumber yards – should these be removed as a potential use?
o Keeping of animals – should this be removed, particularly in the Business
Park district?
o Urban farming – how can this be allowed?
o Should a standard be added related to access on a major road/collector
road for high traffic uses, such as warehouses?
o Storage uses.
Would like to understand if there is an average crime rate
associated with this type of use.
Do we want to remove mini storage as a conditional use?
Page 2 of 3
Are there some areas where the City would be less concerned
about allowing mini storage (e.g., allowing storage in industrial
districts if the storage user does not have frontage on a major
roadway)?
Is there a desire to allow indoor storage facilities?
o Retail
Is there room to simplify how different retail uses are handled in
each zoning district?
Is there a reason grocery stores are only specifically called out as
allowed in the C-2 (Community Commercial) District?
Are there specific retail uses the City is more concerned about that
should continue to be called out separately (e.g., liquor stores)?
After the meeting, staff made a note of a pattern with requests for the City to apply the
impervious surface limit required of commercial and industrial districts on a per plat
basis rather than per lot. Staff believe it makes sense to consider specifically allowing
this flexibility within the Code as a part of the update.
3.Draft Work Plan
The draft work plan anticipates a 7-month process kicking off in December 2023 with
adoption anticipated as soon as June 2024. Tentative dates are included in the work
plan below but can be modified as needed.
1)Information Gathering and Engagement. (December 2023 – February 2024)
a.Initial Planning Commission discussion based on Council direction and
feedback received so far at their regular meeting. (December 5, 2023).
b.Planning staff to prepare a survey to gain insight and feedback from
existing business owners and commercial/industrial property owners
within Corcoran.
i.The survey will include questions to gauge interest for further
participation from this keyholder group and what that may look like
(e.g., open house with Council, panel, temporary task
force/committee).
ii.Mailed invitations will be sent to known businessowners and
landowners by the end of December.
1.Home occupations will not be included in the mailed
invitation as that section of the Zoning Ordinance was not
identified as a part of this update.
iii.The survey will be available for a one-month period to collect
responses, closing at the end of January.
c.Additional Council discussion at a regular meeting or work session in
February. (February 22nd).
i.Discuss responses from business community survey.
Page 3 of 3
1. If there is a desire to have an additional engagement
component, determine what this will look like, and adjust the
work plan timeline as makes sense.
ii. Discuss Planning Commission feedback.
iii. Staff to compile examples of how districts and uses are handled in
other cities as well as offer examples of built local developments for
comparison to further pinpoint Council direction for the desired
ordinance changes.
2) Ordinance Drafting. (March 2024 – June 2024)
a. Staff to prepare a draft ordinance for initial discussion.
b. Review the first draft with Council at end of March at the regular meeting
or a work session. Revise the draft ordinance as directed. (March 28th).
c. Schedule a joint work session in April with the Planning Commission and
City Council to review the second draft. Revise the draft ordinance as
directed. (April 25th)
d. Review of a third draft by City Council at a regular meeting or work
schedule, if desired, in May. (May 23rd).
e. Hold public hearing at Planning Commission (June 6th).
f. Present at City Council for adoption (June 27th).
As a part of this process, Council adopted a moratorium on new storage applications on
October 12, 2023. The moratorium will expire one year from the adoption date. The
drafted work plan was created with a somewhat optimistic timeline to provide built-in
space for adjustments while still being mindful of the deadline to address storage uses.
4. Budget
It is expected the ordinance update will be primarily driven by the staff Planner and
Planning Technician. Some discussion with Landform is anticipated as a part of the
typical weekly staff meetings. This is included in the professional planning services
budget.
The ordinance update is expected to take approximately 100 hours for staff to complete
(roughly 14-15 hours a month between the Planner and Planning Technician).
Sending out a mailer to owners and commercial/industrial landowners will require
printing and postage. Based on a list completed in 2022 of commercial and industrial
properties within the City, staff anticipates at least 85 mailers to be sent out as part of
the engagement component with the business community. This is expected to have a
cost of roughly $85 ($1 per mailer which includes supplies, printing, and postage).
5. Recommendation
Move to adopt or modify the work plan as desired and direct staff to initiate the
ordinance update as outlined in this memo.
STAFF REPORT Agenda Item: 9a.
Council Meeting:
November 20, 2023
Prepared By:
Michelle Friedrich
Topic:
Charter Amendment
Action Required:
Adopt Ordinance 2023-507
Summary
The 2023 annual Charter Commission meeting included review of the City Council
structure and changing the mayoral term from a 2-year to a 4-year term. The Charter
Commission formally requested a City Charter amendment be adopted per Charter
Commission Resolution 2023-01. Council reviewed Ordinance 2023-507 Amending the
Corcoran City Charter at the September 14 City Council meeting. Due to absences, a
fully seated Council was not available until the November 20 Council meeting to adopt
Ordinance 2023-507 Amending the City Charter.
Financial/Budget
Minimal legal and publication costs.
Options
1. Adopt Ordinance 2023-507 Amending the City Charter.
Recommendation
Adopt Ordinance 2023-507 Amending the City Charter.
Council Action
Adopt Ordinance 2023-507 Amending the City Charter.
Attachments
1. Charter Commission Resolution 2023-01
2. Draft Ordinance 2023-507 Amending City Charter
3. Charter Commission Letter Regarding Wards and Mayoral Term
Corcoran Charter Commission September 26, 2023
County of Hennepin
State of Minnesota
CHARTER COMMISSION
RESOLUTION NO. 2023-01
Page 1 of 1
Motion By: Gmach
Seconded By: Coots
A RESOLUTION RECOMMENDING AN AMENDMENT TO THE
CORCORAN CITY CHARTER
We, the Charter Commission, resolve to recommend the attached Charter
amendment to the City Council for adoption.
VOTING AYE VOTING NAY
Gmach, George Gmach, George
Lother, Brian Lother, Brian
Tilbury, Jim Tilbury, Jim
Guenthner, Ken Guenthner, Ken
Tucker, Gerald Tucker, Gerald
Hakensen, David Hakensen, David
Buchholtz, Daniel Buchholtz,, Daniel
Ferrian, Randy Ferrian, Randy
Hibbard, Meaghan Hibbard, Meaghan
Coots, Jonathan Coots, Jonathan
Whereupon, said Resolution is hereby declared adopted on this 26th day of September
2023.
___________________________________
Brian Lother – Charter Commission Chair
ATTEST:
____________________________________ City Seal
Jessica Beise – City Administrator
Attachment Item: 9a1.
City of Corcoran
County of Hennepin
State of Minnesota
ORDINANCE NO: 2023-507
Motion By:
Seconded By:
AN ORDINANCE AMENDING THE
CORCORAN CITY CHARTER
THE CORCORAN CITY COUNCIL ORDAINS AS FOLLOWS:
Section 1. Purpose.
By adopting this Ordinance, the Corcoran City Council is amending the existing Charter.
The amendments are designed to expand the term of the Mayor from a two-year term to a four-
year term.
Section 2. “Chapter 8 – Mayoral Term” is hereby added to the Corcoran City Charter after
the end of the existing Chapter 7. The amendment to the Corcoran City Charter shall add the
following language after the end of Chapter 7:
Chapter 8 – Mayoral Term
Section 8.01 Mayoral Term. The Mayor of the City of Corcoran shall be elected for a
term of four years.
Section 3. The Ordinance will be effective 90 days after its passage and publication.
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan, Jeremy
Vehrenkamp, Dean Vehrenkamp, Dean
Passed by the Council of the City of Corcoran, Hennepin County, Minnesota, this 20th day
of November, 2023.
Tom McKee - Mayor
ATTEST:
Michelle Friedrich – City Clerk
Attachment Item: 9a2.
November 20, 2023
Attachment Item: 9a3.
STAFF REPORT Agenda Item: 9b.
Council Meeting:
November 20, 2023
Prepared By:
Interim Administrator Gottschalk
Topic:
City Administrator Employment Agreement
Action Required:
Approval
Summary
On November 6, 2023, the City Council and staff held interviews for the open City
Administrator position. From the process Jason (Jay) Tobin was identified as the
preferred City Administrator candidate. Mayor McKee and Councilor Vehrenkamp
negotiated the final terms of the agreement on behalf of the City.
The employment agreement including the negotiated terms was vetted by the City
Attorney and is attached to this report. The anticipated start date is December 4, 2023.
Financial/Budget
The wages and benefits for this position are included in the budget.
Options
1. Approve the attached employment agreement with Jason Tobin and authorize
the Mayor to enter into the agreement on behalf of the City.
2. Provide staff with other direction.
Recommendation
Approve the attached employment agreement with Jason Tobin and authorize the
Mayor to enter into the agreement on behalf of the City.
Council Action
1. Approve the attached employment agreement with Jason Tobin and authorize
the Mayor to enter into the agreement on behalf of the City.
Attachments
1. City Administrator Employment Agreement
11/20/2023
Page 1
City of Corcoran, Minnesota
Employment Agreement
AGREEMENT made this 20th day of November 2023, by and between the CITY OF
CORCORAN, a Minnesota municipal corporation ("Employer"), and Jason (Jay) Tobin
("Employee").
The parties agree as follows:
1.POSITION. Employer agrees to employ Employee as its City Administrator.
Employee agrees to serve as City Administrator in accordance with state statutes, City
ordinances and the Code of Ethics of the International and Minnesota City/County Management
Associations, and to perform such other legally permissible and proper duties and functions as
the City Council shall from time-to-time assign.
2.PENSION PLAN. Employer shall contribute to PERA as required by State law
for Employee or an alternate pension plan, if selected by Employee, authorized by State law.
3.RETIREMENT: Per MN State Statute 352.965, employee will contribute to a
deferred comp plan as defined by the City of Corcoran employee handbook.
4.SALARY. Employer shall pay Employee a salary of $154,190.40 per year
starting December 4, , 2023. Effective January 1, 2024, Employee shall be placed at the grade
20 3-year step of the 2024 full-time wage schedule. Employer and Employee agree that an initial
performance review will be conducted on Employee after six (6) months and again at one year.
The first review at which a pay adjustment will be considered will be the one-year review. The
Employer agrees to consider an increase in compensation to the Employee on his one-year
anniversary date dependent upon the results of the performance evaluations. Employee shall be
entitled to annual reviews and consideration for pay adjustments annually thereafter.
5.SENIORITY. For purposes of Paid Time Off (PTO) employment benefits
employee will be credited with having completed five years of employment with the City upon
his first day of employment.
6.PAID TIME OFF (PTO). Effective upon Employee's first day of employment,
Employee shall receive a bank of 40 hours of accrued PTO. Employee shall accrue 7.7 hours of
PTO per pay period in accordance with the schedule outlined in the City's Employee Handbook.
7.HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by
other non-union employees.
Attachment: 9b1.
11/20/2023
Page 2
8.GENERAL INSURANCE. Employer shall provide Employee the same group
hospital, medical, dental, life and disability insurance benefits as provided to all other non-union
employees.
9.DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional
dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's
continued participation in national, regional, state and local associations necessary and desirable
for Employee's continued professional participation, growth and advancement. Per the
Employee’s request, these will include the International City County Management Association
(ICMA) and the Minnesota City/County Management Association (MCMA).
10.PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary
and reasonable registration, travel and subsistence expenses of Employee for professional and
official travel, meetings and occasions adequate to continue the professional development of
Employee and to adequately pursue necessary official and other committees thereof which
Employee serves as a member. Per the employee request, this will include annual attendance at
the International City County Management Association (ICMA) and Minnesota City/County
Management Association (MCMA) conferences. Employee shall use good judgment in his
outside activities so he will not neglect his primary duties to the Employer.
11.CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of
representation in and before local civic and other organizations. Employee is authorized to
become a member of such civic clubs or organizations as deemed appropriate by Employee and
Employer; and at Employer's expense.
12.AUTOMOBILE. Employee shall be reimbursed for any and all mileage
expenses the same as other non-union employees. Employee shall have the ability to utilize City
owned vehicles for work purposes.
13.PHONE. The City Administrator will receive a City-issued cell phone and be
included on the City cell plan.
14.GENERAL EXPENSES. Employer shall reimburse Employee reasonable
miscellaneous job-related expenses which it is anticipated Employee will incur from time to time
when provided appropriate documentation.
15.HOURS OF WORK. It is understood the position of City Administrator requires
attendance at evening meetings and occasionally at weekend meetings. It is understood by
Employee that additional compensation and compensatory time shall not be allowed for such
11/20/2023
Page 3
additional expenditures of time. It is further understood that Employee may absent himself from
the office to a reasonable extent in consideration of extraordinary time expenditures for evening
and weekend meetings at other than normal working hours.
16.TERMINATION BENEFITS. In the event Employee is terminated by the
Employer during such time that Employee is willing and able to perform the duties of City
Administrator, then in that event, Employer agrees to pay Employee at the time of receipt of his
last paycheck a lump sum cash payment equal to three (3) months’ aggregate salary and to
continue to provide and pay for the benefits set forth in paragraph 9 for a period of three (3)
months following termination. However, in the event Employee is terminated because of his
malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act
involving personal gain to Employee, then Employer shall have no obligation to pay the
termination benefits.
If Employer at any time during the employment term reduces the salary or other financial
benefits of Employee in a greater percentage than across-the-board reduction for all non-union
employees, or if Employer refuses, following written notice, to comply with any other provisions
of this Agreement benefiting Employee or Employee resigns following a formal suggestion by
Employer that she resign, then Employee may, at his option, be deemed to be "terminated" on
the effective date of Employee's resignation and the Employee shall also be entitled to receive
the termination benefits set forth above.
If Employee voluntarily resigns his position with Employer, Employee agrees to give the
Employer thirty (30) days’ advance notice. If Employee voluntarily resigns his position with
Employer, there shall be no termination pay due to Employee.
17.GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement
shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of
Employee at any time, for any reason, subject only to the provisions of this Agreement and
statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise
interfere with the right of Employee to resign at any time from his/her position with Employer,
subject only to the provisions of this Agreement.
IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and
executed on its behalf by its Mayor, and Employee has signed this Agreement, in duplicate, the
day and year first written above.
EMPLOYER:
CITY OF CORCORAN
BY: _____________________________
Its Mayor
EMPLOYEE:
Jason (Jay) Tobin
__________________________________
11/20/2023
Page 4
STAFF REPORT Agenda Item: 9c.
Council Meeting:
November 20, 2023
Prepared By:
Jessica Christensen Buck
Topic:
Park Development and Master Planning -
Master Services Agreement
Action Required:
Approval
Summary
On November 9, 2023, Council selected Hoisington Koegler Group, Inc. (HKGi) as the
Park Development and Master Planning consultant and directed staff to negotiate a
Master Services Agreement including consideration for lower rates. Staff met with HKGi
who agreed to adjust their proposed hourly rate for key personnel from $210/hour to
$185/hour.
Attached is the draft Master Services Agreement submitted by HKGi and reviewed by
the City Attorney.
Staff from HKGi were invited and will attend the November 20 meeting to introduce their
team and answer questions from Council.
Financial/Budget
Park system master planning and general design development has been proposed to
come from the Long-Range Planning Fund for 2023-2024 in the amount of $50,000.
Project specific planning costs are proposed to come from Park Dedication Funds with
future approval for project milestones incorporated for Parks and Trails Commission and
City Council reviews.
Options
1. Approve Resolution 2023-97 authorizing approval of entering into the agreement
with HKGi, subject to minor edits approved by the City Attorney.
2. Provide direction to staff to update the agreement with HKGi and present the
updated agreement at a future City Council meeting.
3. Decline the opportunity and provide staff with alternative direction.
Recommendation
Approve Resolution 2023-97 authorizing approval of entering into the agreement with
HKGi, subject to minor edits approved by the City Attorney.
Council Action
Consider a motion to approve Resolution 2023-97 authorizing approval of entering into
the agreement with HKGi, subject to minor edits approved by the City Attorney.
Attachments
1. Master Services Agreement for Park Development and Master Planning
2. Updated Rate Table
3. Resolution 2023-97 Appointment for 2023 Master Park Planning Services
HKGi Agreement – Corcoran Park Planning and Design Services
November 9, 2023
Page 1
AN AGREEMENT BETWEEN THE CITY OF CORCORAN, MINNESOTA AND
HOISINGTON KOEGLER GROUP INC. FOR ONGOING PARK PLANNING AND
DESIGN SERVICES
This contract outlines a Scope of Services, Fee Schedule and other elements which together
constitute an agreement between the City of Corcoran, hereinafter referred to as the CLIENT or the
City, and Hoisington Koegler Group Inc. dba HKGi, hereinafter referred to as the CONSULTANT
for professional services related to park and trail project planning, design services, and community
planning tasks hereinafter referred to as the PROJECT(s). The CLIENT and CONSULTANT are
sometimes collectively referred to herein as the “parties” or each a “party”.
The CLIENT and CONSULTANT agree as set forth below:
A.BASIC SERVICES
The CONSULTANT will work with City staff to assist as needed with various community
planning and park and trail improvement projects throughout the City. Project scopes will
include community planning, site design, concept design, construction documents,
construction administration and other related tasks to support the City in the planning,
development and redevelopment of the City, parks, trails, and recreation resources and
facilities. Individual projects will be scoped based on required work and all work must be
authorized by the City Project Manager via an emailed or mailed project work order to
HKGi’s project manager. City’s Project Manager is the Corcoran City Administrator or
Designee. HKGi’s project manager is Gabrielle Grinde. In the event Gabrielle Grinde is
unavailable, Tim Solomonson will serve as the back‐up project manager for Hoisington
Koegler Group. The project manager will not be replaced on the project without the
authorization via email from the CLIENT Project Manager.
B.FEES FOR PROFESSIONAL SERVICES
The CONSULTANT agrees to complete basic services as outlined in Section A and subsequent
work orders above per this agreement. The CLIENT agrees to pay the CONSULTANT for
PROJECT services rendered based on the CONSULTANT’S hourly rates plus incidental expenses
or a negotiated fee as authorized by the City Project Manager.
Invoices will be submitted electronically (PDF form) to the CLIENT on a monthly basis as work
is completed and all undisputed portions of invoices shall be payable within 30 days in
accordance with this Agreement. In the event CLIENT disputes any portion of an invoice,
CLIENT shall promptly notify CONSULTANT of the dispute and the parties shall collaborate in
good faith to resolve the dispute. If the parties are unable to resolve the dispute, the parties
shall adhere to the terms of Section I, herein.
C.INSURANCE
CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the
life of the contract. Certificates for General Liability Insurance should state that the CLIENT,
its officials, employees, agents and representatives are Additional Insureds. The CLIENT
reserves the right to review CONSULTANT’s insurance policies at any time to verify that
contractual requirements have been met. CONSULTANT shall provide CLIENT with a
certificate of insurance verifying that CONSULTANT has secured the insurance levels listed
below and that CLIENT and its officials, employees, agents and representatives are
Additional Insured parties. CLIENT does not represent or warranty that these levels will be
Attachment: 9c1.
HKGi Agreement – Corcoran Park Planning and Design Services
November 9, 2023
Page 2
sufficient to cover all liabilities of CONSULTANT, and CONSULTANT shall conduct its own
evaluation of the appropriate levels of insurance for completing the services contemplated
in this Agreement
1.Commercial General Liability Insurance
$2,000,000 per occurrence
$3,000,000 general aggregate
$300,000 damage to rented premises
$15,000 medical expenses
2.Umbrella Liability
$1,000,000 per occurrence
$1,000,000 general aggregate
$10,000 self‐insured retention
3.Worker’s Compensation and Employer’s Liability
a.Worker’s Compensation per Minnesota Statutes
b.Employer’s Liability
$500,000 per accident;
$500,000 per employee;
$500,000 per disease policy limit.
4.Professional Liability Insurance
$2,000,000 per claim
$2,000,000 annual aggregate
D. COMPLETION SCHEDULE
The ongoing services of the CONSULTANT will begin upon CLIENT approval and will, absent of
causes beyond the control of the CONSULTANT, be valid for (5) years. Individual schedules for
each work order will be developed and included in the work order description.
E. NONDISCRIMINATION
The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex,
national origin, or handicap unrelated to the duties of a position, of applicants for
employment or employees as to terms of employment, promotion, demotion or transfer,
recruitment, layoff or termination, compensation, selection for training, or participation in
recreational and educational activities.
F. EQUAL OPPORTUNITY
During the performance of this Contract, the CONSULTANT, in compliance with Executive
Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41
CFR Part 60, shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative
action to insure that applicants for employment are employed, and that employees are
treated during employment, without regard to their race, color, religion, sex or national
origin. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay
or other forms of compensation; and selection for training, including apprenticeship. The
CONSULTANT shall post in conspicuous places available to employees and applicants for
employment notices to be provided by the Government setting forth the provisions of this
nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will
HKGi Agreement – Corcoran Park Planning and Design Services
November 9, 2023
Page 3
receive consideration for employment without regard to race, color, religion, sex, or national
origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in
all of its subcontracts for program work, and will require all of its sub‐consultants for such
work to incorporate such requirements in all subcontracts for program work.
G. INDEMNIFICATION
CLIENT and CONSULTANT agree to indemnify and hold the other harmless, and their
respective officers, employees, agents, and representatives, from and against liability for all
claims, losses, damages, and expenses, including reasonable attorney’s fees, to the extent
such claims, losses, damages or expenses are caused by the indemnifying party's negligent
acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by
the joint or concurrent negligence of the CLIENT and CONSULTANT, they shall be borne by
each party in proportion to its negligence. Nothing in this Section G shall be interpreted to
be a waiver of CLIENT’s liability limitations set forth in MN Stat. Chapter 466.
H. TERM, TERMINATION, SUCCESSORS AND/OR ASSIGNS
1.The Term of this Agreement shall be (5) years and concurrent with the work orders
authorized and shall be in accordance with the individual schedule to be established
between the CLIENT and the CONSULTANT on each approved work order.
2.Either party may terminate this Agreement for any reason or no reason by written notice
to the other party at its address below by certified mail at least ten (10) days prior to the
date of termination. Such termination shall take effect on the date specified in the notice
of termination. The parties respective obligations under Section G herein shall survive
termination of this Agreement.
CLIENT:
City of Corcoran
Attn: City Aministrator
8200 County Road 116
Corcoran, MN 55340
CONSULTANT:
HKGi
Attn: Gabrielle Grinde
800 N Washington Ave
Minneapolis, MN 55401
3.Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in this
Agreement without the written consent of the other.
4.The time schedule shall not apply and/or time extensions will be allowed for any
circumstances beyond the control of the CONSULTANT.
5.This Agreement shall be governed by the laws of the State of Minnesota as well as any
applicable federal and local laws. Any action to enforce the terms of this Agreement shall
be brought in Hennepin County, Minnesota.
6.Upon termination, Consultant shall be entitled to fees earned through the effective date of
termination.
HKGi Agreement – Corcoran Park Planning and Design Services
November 9, 2023
Page 4
I. DISPUTES
In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms of
this Agreement, disputes shall be submitted to mediation prior to either party commencing
suit regarding same. An aggrieved party shall make a written request for such mediation and
the parties shall work together in good faith to timely schedule the same. However, this
requirement shall not bar the commencement of any action if said mediation does not occur
within 30 days of the date of notice.
J. REVOCATION
If this Agreement is not signed and accepted by both parties within 90 days of the
Agreement date, it shall become null and void.
K. DATA PRACTICES
All data collected, created, received, maintained, or disseminated for any purposes by the
activities of Consultant because of this contract is governed by the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, as amended (the “MGDPA"), the Minnesota Rules
implementing such act now in force or as adopted, as well as federal regulations on data
privacy. CONSULTANT shall cooperate with CLIENT in complying with CLIENT's obligations
pursuant to the MGDPA.
L. RECORDS ‐ AVAILABILITY AND RETENTION
Consultant agrees to maintain work order related project records for a minimum period of three
(3) years from the date of termination of this Agreement.
M. MERGER AND MODIFICATION
It is understood and agreed that the entire Agreement between the parties is contained here
and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter. All items referred to in this Agreement are incorporated or
attached and are deemed to be part of this Agreement.
Any material alterations, variations, modifications, or waivers of provisions of this Agreement
shall be valid only when they have been reduced to writing as an amendment and signed by the
parties.
N. SIGNATURES, COUNTERPARTS
The parties agree that they may sign this Agreement in counterparts, each of which
constitutes an original, but all of which together constitute one instrument. The parties
further agree that the electronic signature of a party to this Agreement shall be valid as an
original "written" signature of such party and be effective to bind such party to this
Agreement. The parties further agree that, for the purposes of this Agreement, "electronic
signature" shall also mean a manually signed original signature that is then transmitted by
any electronic means. Any party's failure to produce the original signature will not affect
the enforceability of this Agreement.
O. AUTHORIZATION
HKGi Agreement – Corcoran Park Planning and Design Services
November 9, 2023
Page 5
IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed this
Agreement for Professional Services,
This 20th day of November, 2023.
CLIENT:
City of Corcoran, Minnesota
Signature Title
Printed name
CONSULTANT:
HKGi
Name:
Title:
800 Washington Ave. N., Suite 103
Minneapolis, Minnesota 55401
(612) 338-0800 www.hkgi.com
2023 HOURLY RATES for Assigned Staff
Gabrielle Grinde ................................................ $185/hr
Rita Trapp ......................................................... $195/hr
Kevin Clarke, Jody Rader .................................. $135/hr
Tim Solomonson ............................................... $125/hr
Hannah Schmitz ................................................ $110/hr
Hannah Jonasson, Josiah Clarke ....................... $90/hr
General rate schedule per job classification and incidental expenses schedule
are included on the following page.
Attachment: 9c2.
November 9, 2023 –Park Master Planning Services – City of Corcoran
2
HKGi 2023 HOURLY RATES
Principal ..................................................... $200-290/hr
Associate .................................................... $150-200/hr
Senior Professional .................................... $110–160/hr
Professional II .............................................. $90-135/hr
Professional I ................................................ $50–90/hr
Technical ........................................................ $50-90/hr
Litigation Services ..................................... $250-350/hr
Testimony .................................................. $275-375/hr
Incidental Expenses:
Mileage .................................. current federal rate/mile
Photocopying BW ............................................ 5¢/page
Photocopying Color ....................................... 25¢/page
Outside Printing .......................................... Actual Cost
Large Format Scanning .............................. Actual Cost
Lodging and meals……………………... Actual Cost
City of Corcoran November 20, 2023
County of Hennepin
State of Minnesota
RESOLUTION NO. 2023-97
Page 1 of 1
Motion By:
Seconded By:
RESOLUTION ESTABLISHING 2023 APPOINTMENT FOR
MASTER PARK PLANNING SERVICES
WHEREAS, the City of Corcoran (City) is required to designate the defined organizational items as
defined by State Statute and City Codes.
NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the
remainder of the year 2023:
Master Park Planning Consultant
HKGi, 800 N Washington Ave, Minneapolis, MN 55401
VOTING AYE VOTING NAY
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 20th day of November, 2023.
________________________________
Tom McKee – Mayor
ATTEST:
__________________________________________ City Seal
Michelle Friedrich – City Clerk
Attachment: 9c3.
Memo
To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE
Nick Wyers, PE
Project/File: 227705033 Date: November 15, 2023
Subject: Change Order #1 to S.M. Hentges & Sons – Street and Utility Construction for City
Center Drive and 79th Place
Council Action Requested
Staff is recommending the City Council review and approve Change Order #1 for the Street and Utility
Construction for City Center Drive and 79th Place. Change Order #1 increases the contract amount by
$132,013.00.
Summary
The requested Change Order #1 incorporates three modifications to the original bidding documents. The
plan changes are related to easement negotiations, utility service connections to St. Therese, and sewer
utility modifications to City Hall.
A summary of the costs and responsibilities is provided below:
Summary of Improvement Item Cost Cost Responsibility
Easement Negotiations $ 68,862.90 St. Therese/Rush Creek Reserve Cost
Share
St. Therese Utility Service
Connections
$ 44,435.00 St. Therese Development
City Hall Sewer Utility Modifications $ 18,715.10 ARPA Eligible
Easement Negotiations
As part of the easement negotiations for the project, adjustments were made to the watermain alignment
south of 79th Place as well as improvements were incorporated on the easement properties to mitigate the
impacts of the associated work. As the easements and the associated adjustments were necessary for the
offsite utility work, the St. Therse and Rush Creek Reserve developments would be responsible for the
costs for this portion of the change order.
St. Therese Utility Service Connections
The project was bid with the intention of the City Center Drive contractor installing the utility service stubs to
the St. Therese site and their contractor then finding and making the final connections. Due to timing of the
St. Therese utility work, their contractor installed the internal utilities first which required S.M Hentges to
connect to find and connect to their existing stubs. As there were bid items to accommodate most of this
work within the existing contract, this change order is primarily adjustments to the as bid units within the
contract. The St. Therese development would be responsible for the costs for this portion of the change
order.
Agenda Item: 9d.
November 15, 2023
Kevin Mattson, PE, PW Director
Page 2 of 2
Reference: Street and Utility Construction for City Center Drive and 79th Place
City Hall Sewer Utility Modifications
During construction an additional sewer holding tank was identified within the parking lot adjacent to the
police department which should be removed and replaced with a direct connection to the new sanitary
sewer service. This work includes the tank removal and connection as well as the associated removal and
replacement of the parking lot in this area. As there were bid items to accommodate most of this work within
the existing contract, this change order is primarily adjustments to the as bid units within the contract. The
City of Corcoran would be responsible for the costs related to this portion of the change order and can likely
use ARPA funds to pay for these improvements.
Attached to this memo is the official change order request, but a summary is provided below:
Original Contract Amount $5,555,276.81
Contract Price Change $132,013.00
Revised Contract Amount $5,687,289.81
Original Contract Completion Date September 27th, 2024
Current Contract Completion date September 27th, 2024
Engineer’s Recommendation
We recommend reviewing and approving Change Order #1 as outlined in this memo.
Project No. 227705033 Change Order Form
00 63 63-1
SECTION 00 63 63
CHANGE ORDER FORM
Change Order No. 1
Date 11/10/2023
Agreement Date 8/24/2023
Name of Project: Street and Utility Construction for City Center Drive and 79th Place
Owner: City of Corcoran
Contractor: S.M. Hentges & Sons, Inc.
The following changes are hereby made to the Contract Documents:
Pay Items (see attached) were added to the contract documents for to address 3 areas of improvements.
The areas of improvements include utility adjustments and improvements related to easement
negotiations, St.Therese Utility connection adjustments and utility connections at City Hall.
Justification: Additional pay items to accommodate watermain alignment and easements are required to
provide water utilities to the St. Therese development and utilities to the Rush Creek Reserve
development. The additional pay items for the watermain connections are necessary to connect to the
watermain that St. Therese has constructed prior to the watermain installation by S.M. Hentges and this
contract. The additional pay items to City Hall and include extra effort to remove the sewer holding tank
and the associated grading, paving and landscaping items on the property.
11/14/2023
LINE NO.ITEM UNIT QUANTITY UNIT PRICE TOTAL PRICE
C01.4 EXCAVATION - COMMON CU YD 19 $ 6.00 $ 114.00
C01.5 COMMON EMBANKMENT CU YD 36 $ 4.70 $ 169.20
C01.11 6" PVC DRAINTILE PIPE SCH 40 LIN FT 200 $ 16.00 $ 3,200.00
C01.12 NYOPLAST YARD DRAIN INLET EACH 3 $ 2,000.00 $ 6,000.00
C01.17 12" BUTTERFLY VALVE AND BOX EACH 1 $ 4,300.00 $ 4,300.00
C01.21 8" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT -105 $ 47.00 $ (4,935.00)
C01.22 16" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 65 $ 103.00 $ 6,695.00
C01.23 16" PVC C-900 DR-18 WATERMAIN TRENCHLESS INSTALLATION LIN FT -30 $ 205.00 $ (6,150.00)
C01.25 DUCTILE IRON FITTINGS POUND 1553 $ 13.00 $ 20,189.00
C01.26 WATERMAIN ALIGNMENT ADJUSTMENT LUMP
SIM 1 $ 23,700.00 $ 23,700.00
C01.27 CONIFEROUS TREE 6' HT B&B EACH 22 $ 459.00 $ 10,098.00
C01.28 DECIDUOUS SHRUB NO 5 CONT EACH 52 $ 65.30 $ 3,395.60
C01.29 SILT FENCE, TYPE MS LIN FT 233 $ 2.30 $ 535.90
C01.30 SEEDING ACRE 0.2 $ 1,250.00 $ 250.00
C01.31 HYDRAULIC STABILIZED FIBER MATRIX POUND 700 $ 1.40 $ 980.00
C01.32 SEED MIXTURE 25-151 POUND 44 $ 7.30 $ 321.20
68,862.90$
C01.13 CONNECT TO EXISTING SANITARY SEWER SERVICE EACH 1 $ 538.00 $ 538.00
C01.14 WATERMAIN OFFSET EACH -1 $ 4,430.00 $ (4,430.00)
C01.15 4" GATE VALVE AND BOX EACH 1 $ 2,800.00 $ 2,800.00
C01.16 6" GATE VALVE AND BOX EACH 2 $ 2,700.00 $ 5,400.00
C01.18 CONNECT TO EXISTING WATER SERVICE EACH 7 $ 5,000.00 $ 35,000.00
C01.19 4" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 24 $ 43.00 $ 1,032.00
C01.20 6" PVC C-900 DR-18 WATERMAIN OPEN CUT LIN FT 91 $ 45.00 $ 4,095.00
44,435.00$
C01.1 REMOVE HOLDING TANK EACH 1 $ 8,500.00 $ 8,500.00
C01.2 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 20 $ 3.00 $ 60.00
C01.3 REMOVE BITUMINOUS PAVEMENT SQ YD 1412 $ 4.00 $ 5,648.00
C01.6 GEOTEXTILE FABRIC TYPE 5 SQ YD 157 $ 1.80 $ 282.60
C01.7 AGGREGATE BASE CLASS 5 TON 49 $ 25.00 $ 1,225.00
C01.8 BITUMINOUS MATERIAL FOR TACK COAT GAL 11 $ 4.00 $ 44.00
C01.9 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C)TON 19 $ 108.00 $ 2,052.00
C01.10 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C)TON 14 $ 116.00 $ 1,624.00
C01.24 2" TYPE PE PIPE LIN FT -93 $ 11.00 $ (1,023.00)
C01.33 4" SOLID LINE PAINT LIN FT 55 $ 5.50 $ 302.50
18,715.10$
132,013.00$
TOTAL CITY HALL SEWER UTILITY MODIFICATIONS
TOTAL CHANGE ORDER #1:
CHANGE ORDER #1
EASEMENT NEGOTIATIONS
ST. THERESE UTILITY SERVICE CONNECTIONS
CITY HALL SEWER UTILITY MODIFICATIONS
TOTAL ST. THERESE UTILITY SERVICE CONNECTIONS
TOTAL EASEMENT NEGOTIATIONS
Memo
To: Kevin Mattson, PE, PW Director From: Steve Hegland, PE
Nick Wyers, PE
Project/File: 227705033 Date: November 14, 2023
Subject: Pay Request #1 to S.M. Hentges & Sons – Street and Utility Construction for City
Center Drive and 79th Place
Council Action Requested
Staff is recommending the City Council Approve Pay Application #1 for the Street and Utility Construction
for City Center Drive and 79th Place to S.M. Hentges & Sons in the amount of $1,151,069.87.
Summary
The contractor S.M.Hentges & Sons has completed a significant portion of the utilities on this project
including the utilities along County Road 116 as well as the utilities along City Center Drive. Additionally,
they have completed tree clearing, installed erosion control measures within the project area, and began on
some of the work around City Hall. The signed payment request form and pay application is attached for
review. Below is a summary of the work completed to date:
Total Contract Value to Date $5,687,289.81
Work Completed to Date $1,211,652.50
5% Retainage $60,582.63
Amount Paid to Date $0.00
Total Pay App #1 $1,151,069.87
Engineer’s Recommendation
We recommend approving Pay Request #1 to S. M. Hentges & Sons in the amount of $1,151,069.87.
Agenda Item: 9d1.
11/14/2023
STAFF REPORT Agenda Item: 10a.
Council Meeting:
November 20, 2023
Prepared By:
Jessica Christensen Buck
Topic:
2024 Regional Solicitation – Hennepin
County
Action Required:
Approval
Summary
Hennepin County contacted Public Works Director Mattson as part of the 2024 Regional
Solicitation to construct the County Road 116 (Fletcher Ln) Bikeway Project. Per
Hennepin County’s letter, the federal funding would be used to construct a multi-use
trail facility along County Road 116 from County Road 10 to Territorial Road (Rogers).
The federal funding is available for program years 2028 and 2029.
City and County staff met to further explore what the project would entail, and the level
of commitment required at this time, should the City choose to participate. As part of the
discussion, County staff noted that the City cost participation would be in accordance
with the Hennepin County Cost Participation and Maintenance Policy (enclosed). It was
noted that new construction of off-street shared-use paths/trails and right-of-way
acquisition would be a 50-50 cost split between the City and Hennepin County. Routine
trail maintenance including winter maintenance is the responsibility of the City.
City staff shared that a cooperative agreement with Three Rivers Park District was
approved at the November 9, 2023 for the Diamond Lake Regional Trail. With both trails
proposed to run north south through the city, nearby one another, staff expressed a
greater need for connections north of County Road 10 to Larkin Road, or south of
County Road 10 from Hackamore Road. The extension from Hackamore Road would
allow for inclusion of the Ravinia, Tavera, and Walcott Glen neighborhoods.
Additionally, this extension would provide connections to the Diamond Lake Regional
Trail through Tavera and to the Maple Grove trail system through Ravinia.
Another area of discussion were the crossings north of County Road 10 at the Hope
development located at County Road 116 and County Road 30, and south of St.
Therese located near County Road 116 and County Road 10, in coordination with the
Diamond Lake Regional Trail. These areas have been considered for trail crossings as
part of the proposed Three Rivers Park District’s master plan. This project could provide
an opportunity for a coordinated effort to create safe intersections near these areas.
Staff also informed the County of the City’s plans for a linear park along the east side of
County Road 116 shown in the Southeast District Plan and Design Guidelines. Staff
noted the City started to acquire land for the linear park with the development of the
Wright Hennepin Energy substation and St. Therese. Staff inquired about how this area
would be owned, maintained, etc., and determined it would likely be a continued trail,
but separate entities.
The option to change the scope of the project, should the funds be acquired, was briefly
explored. This was contemplated as a way to incorporate the Diamond Lake Regional
Trail into the solicitation, as part of the desire to expand the trail. This process should be
further vetted before relying on it as a truly viable option, and staff noted it can be an
intensive process.
If the City Council chooses to support the Regional Solicitation, there are check-in
points allowing for withdrawal or removal of support, prior to financial commitment.
During the November 16, 2023, Parks and Trails Commission, Commissioners
recommended support of Hennepin County’s 2024 Regional Solicitation with a desire
for consideration of an extension of the trail to Hackamore Road, further exploration of
cost and maintenance commitments, ensuring Corcoran trail standards are applied to
the trail, and checkpoints are in place for the City to reconsider support as the process
continues.
With the quick turnaround time of the solicitation request and limited upcoming Parks
and Trails Commission and City Council meetings, staff compiled the attached
resolution and letter of support for Council review and provide direction. Also attached is
an initial letter regarding the project provided by Hennepin County which details the
proposed and anticipated financial obligations as well as Hennepin County’s Cost
Participation and Maintenance Policies.
Financial/Budget
Currently, no financial commitment is required. Hennepin County’s letter estimates the
City contribution at approximately $655,000 post federal funds. Additionally, the City will
be responsible for ongoing maintenance costs associated with the trail.
Options
1. Approve Resolution 2023-98 and approve the Letter of Support as part of Hennepin
County’s Regional Solicitation.
2. Provide direction to staff to update Resolution 2023-98 and the Letter of Support as
part of Hennepin County’s Regional Solicitation.
3. Decline the opportunity.
Recommendation
Consider a motion approving Resolution 2023-98 and contributing the Letter of Support
as part of Hennepin County’s Regional Solicitation.
Attachments
1. Resolution 2023-98 Support for Hennepin County 2024 Regional Solicitation
2. Letter of Support
3. Hennepin County Initial Contact (Letter)
4. Proposed Anticipated Financial Obligation
5. Hennepin County Cost Participation and Maintenance Policies
City of Corcoran
County of Hennepin
State of Minnesota
November 20, 2023
RESOLUTION NO. 2023-98
Motion By:
Seconded By:
A RESOLUTION SUPPORTING THE HENNEPIN COUNTY 2024 REGIONAL SOLICITATION
WHEREAS, The City of Corcoran recognizes the trails as an important component, providing a
desirable recreational and transportation amenity to the residents of the City and the County;
and
WHEREAS, The multi-use trail facility along County Road 116 from CSAH 10 to 1200’ South of
County Road 159 (Territorial Road) will provide safe, off-street access to existing regional and
City recreation amenities including the City trails and the Diamond Lake Regional Trail; and
WHEREAS, The City of Corcoran supports the potential coordination with Three Rivers Park
District at intersections where crossings are noted in the adopted Diamond Lake Regional Trail
master plan; and
WHEREAS, The City of Corcoran supports coordinated efforts between Hennepin County and the
City to create a trail through the linear park, as developed; and
WHEREAS, due to the limited time to review the design and cost participation, further
discussion and definition is required prior to support of City cost participation at $655,000; and
WHEREAS, further discussion regarding maintenance and scope continue between the City of
Corcoran and Hennepin County to further refine the vision; and
WHEREAS, further discussion regarding exploring extension opportunity to the intersection of
Hackamore Road and County Road 116 and/or other trail extension opportunities; and
NOW THEREFORE BE IT RESOLVED, that the City of Corcoran supports the Hennepin County
2024 Regional Solicitation.
McKee, Tom McKee, Tom
Bottema, Jon Bottema, Jon
Nichols, Jeremy Nichols, Jeremy
Schultz, Alan Schultz, Alan
Vehrenkamp, Dean Vehrenkamp, Dean
Whereupon, said Resolution is hereby declared adopted on this 20th of November, 2023.
Tom McKee – Mayor
ATTEST:
Michelle Friedrich – City Clerk
City Seal
Attachment Item: 10a1.
11/20/2023
Carla Stueve, P.E. Director and County Highway Engineer Hennepin County Transportation Project Delivery
1600 Prairie Drive Medina, MN 55340
Dear Ms. Stueve:
The City of Corcoran hereby expresses its support for sections of Hennepin County’s Regional Solicitation federal funding application for the proposed multi-use trail project on County Rd 116 (Fletcher Ln) from CSAH 10 to 1200’ South of County Rd 159 (Territorial Rd) in the Cities of Corcoran and Rogers.
Included in our support are the areas of overlap with the proposed Diamond Lake Regional Trail crossings near County Rd 116/County Rd 30 and south of Corcoran City Hall along County Rd 116. The opportunity to coordinate safe crossings for the multiple uses of the trail is an area of the project that we would be interested in exploring with Hennepin County. Another area of interest the City of Corcoran’s proposed linear park along County Rd 116 and the coordinated effort the two entities could incorporate to develop a continuous trail along the road.
As part of the support of the project, the City of Corcoran requests the City explore the option further of extending the project north to Hackamore Rd to better include the Ravinia, Tavera, and Walcott Glen developments. This extension would further connect the trails to Maple Grove and the Diamond Lake Regional Trail.
It is anticipated that the project will be coordinated with a county-led pavement rehabilitation project along the corridor to promote complete and green streets opportunities. This project will improve accessibility, safety, and mobility improvements for people walking, rolling, and biking thereby enhancing the livability and quality of life for Corcoran, Rogers, and Hennepin County residents.
The City of Corcoran acknowledges that the city will likely be required to cost participate in this project as outlined in the county’s cost participation policy. However, at this time we cannot support the estimated city contribution of $655,000 as provided. Specific details regarding cost participation and maintenance responsibilities are anticipated to be determined during the design process as project development is advanced.
Thank you for making us aware of this application and project, and the opportunity to provide support. The city looks forward to working with you on this project.
Sincerely,
Attachment Item: 10a2.
Hennepin County Public Works
1600 Prairie Drive | Medina, MN 55340
612-596-0300 | hennepin.us
October 24, 2023
Kevin Mattson
Public Works Director
City of Corcoran– Department of Public Works
8200 County Road 116
Corcoran, MN 55340
Re: Support for 2024 Regional Solicitation Application
County Rd 116 (Fletcher Ln) from CSAH 10 to 1200’ South of County Rd 159 (Territorial Rd)
Dear Mr. Mattson:
As part of the Metropolitan Council’s 2024 Regional Solicitation, Hennepin County is submitting an
application to seek federal funding for the construction of a multi-use trail facility along County Rd 116
(Fletcher Ln) from CSAH 10 to 1200’ South of County Rd 159 (Territorial Rd) in the Cities of Corcoran
and Rogers. Federal funding through this solicitation is available for program years 2028 and 2029.
The project for this funding application will involve the construction of a dedicated facility for people
biking along County Rd 116 (Fletcher Ln) from CSAH 10 to 1200’ South of County Rd 159 (Territorial
Rd). It is anticipated that this project will be coordinated with a county-led pavement rehabilitation
project along the corridor in order to promote complete and green streets opportunities. This project
will improve accessibility, safety and mobility improvements for people walking, rolling, and biking
thereby enhancing the livability and quality of life for Corcoran, Rogers, and Hennepin County residents.
We would appreciate a letter of support or resolution from the City of Corcoran for this application and
project, acknowledging that the city is aware of this project and understands that the city will likely be
required to cost participate in this project and maintain the new multi-use trail facility year-round as
outlined in the county’s Cost Participation and Maintenance policies. Specific details regarding cost
participation and maintenance responsibilities are anticipated to be determined during the design
process as project development is advanced. A PDF detailing the city’s anticipated financial obligations
are included as an attachment to this letter.
Attachment Item: 10a3.
If you agree to support this proposed project, please send a PDF letter via email addressed to:
Carla Stueve, P.E.
Director and County Highway Engineer
Hennepin County Transportation Project Delivery
1600 Prairie Drive
Medina, MN 55340
You may email the electronic version of the letter to me at Emily.Buell@hennepin.us. I have attached a
letter template that you may use or modify as you see fit.
Hennepin County appreciates the opportunity to partner with the City of Corcoran on this important
transportation improvement project. Given an application deadline of December 15, 2023, we would
appreciate your support letter by December 1, 2023. If you have any questions, please contact me at
(612) 543-1963 or at Emily.Buell@hennepin.us.
Sincerely,
Emily Buell
Transportation Project Delivery – Capital Programming
Cc: Carla Stueve, P.E. – Director and County Highway Engineer
Jason Pieper, P.E. - Transportation Project Delivery – Capital Programming Manager
Section 6 | Anticipated Financial Obligations
% Federal Hennepin County Corcoran Rogers Select Agency Total
CSL DESIGN 1 12%-$ 1,220,000$ 183,000$ 49,000$ -$ 1,452,000$
ROW -$ -$ -$ -$ -$ -$
CRN 5,500,000$ 410,000$ 150,000$ 40,000$ -$ 6,100,000$
CSL C/A 2 10%-$ 480,000$ 153,000$ 41,000$ -$ 674,000$
CGY 1,164,000$ 462,000$ 169,000$ 45,000$ -$ 1,840,000$
Totals:6,664,000$ 2,572,000$ 655,000$ 175,000$ -$ -$ -$ -$ -$ 10,066,000$
Key
1 Actual percentage for Design Engineering to be determined during project development
2 Actual percentage for Construction Administration to be determined during project development
Fund 10 Financing within the county's Operating Budget
Fund 53 Financing within the county's Capital Budget
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Attachment Item: 10a4.
Cost Participation and
Maintenance Policies
As Adopted on October 20, 2020
Hennepin County Public Works
Transportation Departments
Attachment Item: 10b5.
Table of Contents
Table of Contents
Introduction _____________________________________________________________________________________ 1
Purposes ________________________________________________________________________________________ 2
Scope ___________________________________________________________________________________________ 3
General Policies _________________________________________________________________________________ 4
Definitions ______________________________________________________________________________________ 5
Participation Rates ______________________________________________________________________________ 7
Other Participation Items _____________________________________________________________________ 23
Roadside Enhancement Partnership Program (REPP) _________________________________________ 26
Introduction
Page 1
Introduction
Hennepin County values our partnership with local agencies to develop and maintain a safe,
efficient, balanced and environmentally sound transportation system.
The attached policies for cost participation will be used by Hennepin County to determine
appropriate funding levels for cooperative highway projects with the Minnesota Department of
Transportation, municipalities and other agencies. These cost participation policies will generally
apply to projects that are in the county’s Transportation Capital Improvement Program (CIP) and
where city and county transportation needs and priorities align.
Exceptions to these policies may be approved by the County Board based on immediate county
needs, overlap with other county projects/programs and other factors. The merits of these
exceptions will be determined on a case-by-case basis.
Project managers should determine construction cost participation and maintenance
responsibilities early in the project development process. It is important to consider and agree
upon the immediate capital construction and ongoing maintenance costs. These policies cover
both areas of participation.
Cost participation policies were originally established by the county in 1978. These policies were
revised in 1993, 1999, 2011, and 2012.
These policies have also been updated to include and expand on agencies’ maintenance
responsibilities for various assets upon construction completion of cooperative highway
projects.
Purposes
Page 2
Purposes
To establish policies for determining appropriate division of cost participation to be used by
Hennepin County in funding cooperative county highway projects; which include roadway, traffic
signal and bridge construction projects with the Minnesota Department of Transportation,
municipalities and other agencies.
To establish policies for ownership and maintenance of various assets upon construction
completion of cooperative county highway projects with the Minnesota Department of
Transportation, municipalities and other agencies.
Scope
Page 3
Scope
The establishment of cost and maintenance policies is consistent with Minnesota Statutes,
sections 162.17, 373.01, 471.59, and amendments.
General Policies
Page 4
General Policies
A. The basic premise is that the county pays for costs particular to county needs and
municipalities pay for costs particular to municipal or local needs.
B. The county may limit its participation to items eligible for reimbursement with County
State Aid Highway (CSAH) funds, notwithstanding the specific policies contained in this
document. However, the county will not request CSAH funds for project costs assigned
to the municipality as a result of the approved cooperative construction agreement, in
order not to preclude the municipality from using its Municipal State Aid funds for those
project costs.
C. A greater degree of county participation is afforded municipalities having a population
of less than 5,000 because of the function of the county roadways in these areas. It is
generally true that these roadways are of greater benefit to county-wide users and of
less benefit to local users. In addition, this would be a form of compensation for the
absence of direct State Aid allocations to these municipalities; notwithstanding the
present county program of Aid to Municipalities under 5,000 population.
D. It is recognized that there may be occasional differences between these policies and
written participation policies of the Minnesota Department of Transportation. In those
cases, participation will be negotiated by the County Engineer and approved by the
County Board.
E. When federal aid highway funds are utilized on a county highway project, these policies
will be applied to the federal participating items and will be shared proportionally with
the municipality. In the event federal or state grant funds are made available to a project
on a lump sum basis, the county will determine the items for which those funds will be
utilized.
F. Locally initiated transportation priorities include projects where the need, scope, or
means to accomplish the project is driven by the local municipality. The county cost
share identified in these policies will not be applied for these requests. Rather, cost
shares will be negotiated by the County Engineer and approved by the County Board on
a case-by-case basis.
G. These policies are intended to guide establishment of terms associated with cost and
maintenance responsibilities within construction cooperative agreements. If a
municipality does not perform maintenance activities in accordance with an executed
construction cooperative agreement, the county may elect to perform or remedy the
work and will invoice the municipality for associated costs.
Definitions
Page 5
Definitions
5,000 and over: A municipality of 5,000 or more in population.
Under 5,000: A municipality under 5,000 in population.
Bikeway: A bicycle route, bicycle path/trail, shared-use path/trail, or bicycle lane.
Bicycle Route: A roadway or shoulder signed to encourage bicycle use.
Bicycle Path/Trail: A facility designed for exclusive or preferential use by persons using
bicycles and constructed or developed separate from the roadway or shoulder.
Shared-Use Path/Trail: A facility designed for use by non-motorized modes of
transportation, including bicycles and pedestrians, and constructed or developed
separate from the roadway or shoulder.
On-Street Bicycle Lane: That portion of a roadway or shoulder designed for exclusive or
preferential use by persons using bicycles. Bicycle lanes are distinguishable from that
portion of the roadway or shoulder used for motor vehicle traffic by striping, marking, or
other similar device.
Separated Bicycle Lane: A type of bicycle lane for exclusive or preferential use by persons
using bicycles; distinguishable from the portion of roadway or shoulder used for motor
vehicle traffic by barrier, vertical element, or other device providing physical separation.
May also be referred to as enhanced bicycle lanes, and includes protected bicycle lanes
and cycle tracks.
Bridge: As defined in Minnesota Rules 8810.8000, subpart 2.
County: Hennepin County.
County Engineer: The County Engineer of Hennepin County or a designated representative.
In-Kind Replacement: Replacement of an asset with another that meets the design
specification of the original installation or to the current standard of practice, whichever is
greater.
Municipality: Any municipality within Hennepin County.
Non-Routine Maintenance: A major reconditioning or replacement of a given asset.
% Contributing Area: Ratio of stormwater contributing area to a given stormwater device.
(i.e., county right-of-way contributing area÷total contributing area).
Priority Factor: A quantitative value assigned by county staff based on the current traffic
volumes and recent crashes experienced at locations being considered for the installation of
traffic signal systems; as part of Hennepin County’s Non-Signalized Intersection Guidelines.
Definitions
Page 6
Right-of-Way (R/W): The area on, below and above a public roadway, highway, street, trail,
boulevard or walk where the county holds fee title or dedicated easement for the purpose of
use. Examples include highway easement, utility easement, trail easement, drainage easement
and wall easement.
Routine Maintenance: Small-scale maintenance activities, associated with regular (daily, weekly,
monthly, etc.) upkeep against normal wear and tear, and including all activities necessary to
perpetuate a given asset in a safe, usable, and aesthetically acceptable condition.
Storm Sewer: A drainage system usually consisting of one or more pipes connecting two or
more drop inlets or catch basins. The purpose is to convey surface runoff water from the inlets
to an acceptable outlet. Includes catch basins, manholes, pipes, culverts, outlet structures, outlet
protection, water quality and rate control structures, and ponds/basins.
Street and Pedestrian Lighting: All components normally installed for the purpose of street,
and where present, sidewalk/trail illumination.
Standard Specifications: Minnesota Department of Transportation Standard Specifications for
Construction, latest edition and/or supplement thereto.
State Aid Manual: Manual published by the Minnesota Department of Transportation outlining
State Aid policies and procedures.
Traffic Signal (Permanent): A traffic control signal system normally consisting of metal signal
poles with mast arms and underground electrical systems with conduit, cable, and handhole
installations.
Traffic Signal (Temporary): A traffic control signal system normally consisting of wood poles
with signal indications suspended on span wires and overhead electrical systems, or used mast
arms and poles repurposed from other locations.
Trunk Line: Main conveyor of a storm sewer system.
Utilities: Water, heating, electric, storm sewer, gas, sanitary, telephone, cable TV, steam, street
lighting, fiber optics, etc.
Participation Rates
Page 7
Participation Rates
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Right-of-Way (R/W)
General
Under 5,000 100%
N/A
5,000 and over 50%
R/W necessary due to
parking lanes requested by
a municipality
All municipalities 0%
R/W necessary for wetland
mitigation
Under 5,000
Per R/W (General)
Even if locations of these facilities are
not contiguous to the project.
5,000 and over
R/W necessary for
stormwater ponds, storage
tanks; and other best
management practices
(BMPs)
Under 5,000 100%
5,000 and over County %
contributing area
Participation Rates
Page 8
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Removals, Clearing and Grubbing
General
All municipalities
100%
N/A
For items the county does
not otherwise participate in
the construction or
replacement of
0% (e.g., removals associated with water
main or sanitary sewer upgrade work)
For traffic signal systems, if
not included in traffic signal
system lump sum
% of county legs
at intersection
Excavation and Embankment
General
All municipalities
100%
N/A For parking lanes requested
by a municipality 0%
(Roadway) Paving, Surfacing and Base
General
All municipalities
100%
Routine maintenance of all roadway pavements within the
R/W (excluding municipal streets and private entrances) is
the responsibility of the county unless covered by a routine
maintenance agreement with another municipality or
county agency. Maintenance of pavements intersecting
municipal streets and private entrances begins at the back
of the county roadway curb line.
For parking lanes requested
by a municipality 0%
Participation Rates
Page 9
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Bridges
Bridges on the county
highway system (new and
replacement/ rehabilitation)
Under 5,000 100%
The extent of the cost share is based
on the proportionate surface area of
the roadway portion vs. non-roadway
portions of the bridge deck relative to
the overall surface area of the bridge
deck. The cost share will be allocated
to those portions of the
superstructure and substructure
included in the project.
Routine maintenance will be the responsibility of the
county. The county will invoice the municipality for costs
associated with maintenance of aesthetic treatments,
sidewalks, paths/trails, and bicycle facilities located on
bridges.
Non-routine maintenance costs shall be split at the same
percentage as the original installation (unless a
municipality's population either rises above or falls below
5,000 between the initial construction and subsequent
maintenance activities).
5,000 and over
100% - portion
supporting
roadway
50% - portion
supporting non-
roadway
(sidewalks,
paths/trails, and
bicycle facilities)
Non-standard aesthetic
elements (not including
concrete formliner
treatments)
All municipalities
0% (county will
pay for its portion
of a standard
element;
municipality pays
for all costs to
upgrade)
Examples of aesthetics limited under
this policy include most decorative
lighting and special (non-standard)
ornamental railing designs. See
MnDOT Aesthetic Participation
Factors and MnDOT Federal Aid rules
for additional information.
Participation Rates
Page 10
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Retaining Walls
Retaining walls in lieu of
R/W
Under 5,000 100%
Walls critical to a county facility
defined as structures integral to the
safe and efficient operation of a
county road, as determined by the
County Engineer. Routine and non-routine maintenance of retaining walls
4 feet tall or greater; or, retaining walls that are critical to a
county facility will be the responsibility of the county. The
county will invoice the municipality for costs associated
with such maintenance at the same cost share as the
original installation (unless a municipality's population
either rises above or falls below 5,000 between the initial
construction and subsequent maintenance activities).
Routine and non-routine maintenance of retaining walls
under 4 feet tall (and not critical to a county facility) will be
the responsibility of the municipality.
5,000 and over 50%
Non-standard aesthetic
elements (not including
concrete formliner
treatments)
All municipalities
0% (county will
pay for its portion
of a standard
element;
municipality pays
for all costs to
upgrade)
Examples of aesthetics limited under
this policy include most decorative
lighting and special (non-standard)
ornamental railing designs. See
MnDOT Aesthetic Participation
Factors and MnDOT Federal Aid rules
for additional information.
Participation Rates
Page 11
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Noise Walls/Barriers, Mitigation Fences
General
Under 5,000 100% of State Aid
eligibility
The county will share as indicated
with a municipality in the cost of
noise wall/barrier construction and
for fences constructed in lieu of noise
walls/barriers. The cost of aesthetic
features not eligible for State Aid
funding shall be the responsibility of
the municipality.
Routine maintenance of noise walls, barriers, and
mitigation fence shall be the responsibility of the
municipality and includes minor repairs, debris removal,
weed control, graffiti removal, etc.
Non-routine maintenance costs shall be split at the same
percentage as the original installation (unless a
municipality's population either rises above or falls below
5,000 between initial construction and subsequent
reconditioning/ replacement). For fences constructed in lieu
of noise walls, the municipality is responsible for
performing the non-routine maintenance work, unless a
separate agreement is made with the property owners.
5,000 and over 50% of State Aid
eligibility
Participation Rates
Page 12
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Storm Sewer, Ponds, and Treatment Structures
State Aid eligible
Under 5,000 100%
The county's cost participation is
based on the storm sewer State Aid
eligibility formula as defined in the
State Aid Manual.
Includes excavation and embankment
materials and specialty soils
associated with ponds/basins.
Storm sewer cost participation for
frontage roads shall be determined
by the County Engineer.
Routine maintenance of culverts, catch basins and leads,
manholes, trunk lines and all other components that serve
only the county R/W shall be a county responsibility and
includes repairs to structures, castings, and adjacent curb
section repairs along with removal of sediments,
vegetation, and ice.
Routine maintenance of catch basins, manholes and trunk
lines serving areas beyond the county R/W shall be the
responsibility of the municipality and includes repairs to
structures, castings, and adjacent curb section repairs along
with removal of sediments, vegetation, and ice.
Routine maintenance of ponds, outlet structures, water
quality structures, and rate control structures shall be the
responsibility of the municipality and includes removal of
litter, clearing ice, mowing, vegetation management, minor
erosion repairs, and replacement of filter media and
sediment removal.
Non-routine maintenance costs of best management
practices (BMPs), including dredging ponds and
replacement of stormwater treatment structures shall be
apportioned between the county and municipality based on
% contributing area.
5,000 and over 50%
Non-State Aid eligible All municipalities 0%
Participation Rates
Page 13
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Municipal Utilities
In-kind relocation or lateral
extension solely because of
county construction
procedures
All municipalities
100%
Routine and non-routine maintenance of municipal
utilities are the responsibility of the municipality.
Initial installation
performed without a permit
or not in compliance with a
county permit
0%
Adjustments to existing
utility structures to
accommodate elevation
changes at the surface
Relocation, reconstruction,
improvement, or
replacement of
unserviceable existing
facilities (serviceability
determined by County
Engineer)
Relocations, extensions, or
adjustments required solely
due to parking lanes
requested by a municipality
Participation Rates
Page 14
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Private Utilities
Relocation/ reconstruction
for utilities located outside
county R/W and/or public
purpose easement
Under 5,000 100%
Cost split between county and
municipality.
Routine and non-routine maintenance of private utilities
are the responsibility of the private utility owner.
5,000 and over 50%
Relocation/ reconstruction
for utilities located within
county R/W and/or public
purpose easement
All municipalities 0%
Driveways
Concurrent with county
construction project All municipalities
50% - for concrete
driveway apron
Routine maintenance of driveways including
aprons/openings are the responsibility of the property
owner they serve and begins at the back of the county
roadway curb line. Routine maintenance is further identified
as keeping the approach clear of debris, patching, and
replacement.
100% - for all
other portions
Medians
General All municipalities 100%
Includes standard concrete or turf
establishment and curb and gutter for
medians.
Routine maintenance is the responsibility of the county,
excluding mowing and special features requested by a
municipality (e.g. colored concrete, brick pavers, mulch,
plantings, railing, benches, etc.). See also:
Landscaping/Streetscaping.
Participation Rates
Page 15
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Sidewalks, Paths/Trails, Bicycle Facilities
New sidewalk
All municipalities
50% of State Aid
eligibility
Includes standard sidewalk and trail
pavements/surface treatments. See
Landscaping/Streetscaping for non-
standard pavements/surface
treatments. Also includes pedestrian
ramps, detectable warning surfaces,
and v-curb associated with ramps.
Routine maintenance of sidewalks, off-street shared-use
paths/trails and associated pedestrian ramps shall be the
responsibility of the municipality and includes repairing
faulted or broken panels or surfaces, vegetation control,
and snow and ice removal.
Non-routine maintenance costs shall be the responsibility
of the municipality.
In-kind replacement
sidewalk
100% of State Aid
eligibility
New off-street shared-use
paths/trails 50%
In-kind replacement
off-street shared-use
paths/trails
100%
On-street bicycle lanes 100% Routine maintenance of on-street bicycle lanes shall be
the responsibility of the county.
New separated bicycle
lanes 50%
Routine maintenance of separated bicycle lanes shall be
the responsibility of the municipality. In-kind replacement
separated bicycle lanes 100%
Participation Rates
Page 16
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Curb and Gutter
Concurrent with county
construction project All municipalities 50% Does not include curb and gutter for
medians (see medians).
Routine maintenance of curb and gutter within the R/W
(excluding municipal streets and private entrances) shall be
the responsibility of the county and includes repairing
faulted or broken sections, vegetation control, and snow
and ice removal.
Routine maintenance of curb and gutter intersecting
municipal streets and private entrances belongs to the
appropriate owner and begins at the back of the county
roadway curb line. Maintenance responsibilities include
repairing faulted or broken sections, vegetation control and
snow and ice removal.
Participation Rates
Page 17
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Landscaping/Streetscaping
Roadway beautification
All municipalities
33% of State Aid
eligibility
Includes trees, plants, planting
materials, and appurtenances that
support their viability; aesthetic
bollards, banner poles, and other
vertical elements; and non-standard
pavements/surface treatments,
railings, artwork and other
streetscape materials that help
establish a theme consistent with area
architecture.
Routine maintenance of landscape/streetscape features
(including those added to pedestrian bumpouts/curb
extensions and medians) shall be the responsibility of the
municipality. Examples include trash removal, trimming,
mowing, watering, irrigation maintenance and
replanting/replacing.
Irrigation 0%
Enhancements that
promote multi-modalism
50% of State Aid
eligibility
Includes bicycle racks, transit shelters,
benches, and hard surface paving
around transit stops and shelters.
Erosion Control and Turf Establishment
General All municipalities 100% N/A
Participation Rates
Page 18
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Lighting
New street lighting
All municipalities
50% of State Aid
eligibility
The county will participate in street
lighting as long as the lighting
adequately lights the county highway.
Includes pedestrian level lighting
along sidewalks/trails if street lighting
does not adequately light them or if
pedestrian level lighting can
adequately light both the street and
sidewalks/trails.
Routine maintenance shall be the responsibility of the
municipality.
Relocated or reconstructed
street lighting
Same basis as per
municipal utility
relocation /
reconstruction
Traffic Barrier, Channelization Devices
Permanent roadway barrier
and guardrail
All municipalities
100%
Routine maintenance is the responsibility of the ensuing
owner as set forth in the construction cooperative
agreement.
Channelization/ separation
devices 0%
Includes bollards, tube delineators,
and similar devices used to provide
separation between travel lanes or
modes of travel. Also includes in-road
pedestrian crossing signs/paddles.
Routine maintenance of such items along county
roadways will be the responsibility of the municipality, with
the following exception: Such items installed by the county
for use as temporary curbing will be maintained by the
county.
Traffic Control
Individual traffic control
items not included in lump
sum (pro-rata) traffic
control
All municipalities 100% N/A
Participation Rates
Page 19
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Signing
Signing necessary to
convey the rules of the
roadway
All municipalities
100%
Routine maintenance will be the responsibility of the sign
owner. Specialty or supplemental
signing requested by a
municipality or other entity
0%
Striping
On-street striping and
pavement messages
All municipalities 100%
Includes striping and pavement
messages between the curbs; except
for those associated with separated
bicycle lanes.
Routine maintenance will be the responsibility of the
county, with the exception of municipality-requested
installations not in conformance with county standard
striping. Such non-standard installations will be the
responsibility of the municipality.
Off-street striping and
pavement messages
Includes striping and pavement
messages outside of the curbs;
including those associated with
separated bicycle lanes and off-street
trails or shared-use paths.
Routine maintenance will be the responsibility of the
municipality.
Crosswalks, conflict area
markings, and wayfinding
markings associated with
bicycle and pedestrian
facilities
Routine maintenance will be the responsibility of the
municipality.
Participation Rates
Page 20
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Traffic Signal Systems
Traffic signal installation must satisfy Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) warrants; and, must meet or exceed a priority factor of 30, as
defined in Hennepin County’s Non-Signalized Intersection Guidelines. As a policy, the county will not normally install, or allow to be installed, traffic signals at intersections
with a priority factor of less than 30.
Electrical power shall be furnished by the municipality. Source of power, including transformer, shall be provided by the municipality. The construction contractor shall bill the
municipality for making the power connection.
Costs for county-furnished traffic signal equipment shall be apportioned the same as the traffic signal system.
When street lighting is integral to the traffic signal pole, the installation cost will be included with the traffic signal system. Operating cost and re-lamping of the integral
lighting shall be the responsibility of the municipality.
Participation Rates
Page 21
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Traffic signal systems (all) Under 5,000 100%
Municipalities under 5,000 normally
will not be required to participate in
the costs for traffic signal systems.
Routine maintenance of the traffic signal cabinet,
controller, detection, Emergency Vehicle Preemption (EVP)
systems, re-lamping of signal head indications, and
replacement of battery backup batteries for permanent
traffic signal systems will be the responsibility of the
ensuing owner as set forth in the construction cooperative
agreement and includes routine painting. Painting of signal
systems that are painted out of conformance with county
standards will be the responsibility of the municipality.
Permanent traffic signal
systems
5,000 and Over
% of county legs
at intersection
Includes both new and reconstructed
or revised traffic signal systems.
Temporary traffic signal
systems
Only for traffic control purposes
during a county-led or county
participation project. If not,
participation shall be 0%.
Routine maintenance will be the responsibility of the
temporary signal system installer.
Signal communications/
interconnect 100% Routine maintenance will be the responsibility of the
county.
Participation Rates
Page 22
Item Municipality
Population
Cost
Participation
(county cost
share)
Notes Maintenance
Enhanced crossing beacons
(at locations that do not
satisfy county safety and
operations criteria)
5,000 and Over
0%
Includes rectangular rapid flashing
beacons (RRFB), high-intensity
activated crosswalk (HAWK) beacons,
and other crossing beacons.
Routine maintenance shall be as follows:
County recommended / county installed:
County owns the infrastructure and is responsible
for knockdown replacement/repair costs.
Municipality recommended / municipality installed (at
locations that satisfy county safety and operations criteria,
and are supported by the county):
County owns the infrastructure and is responsible
for knockdown replacement/repair costs.
Municipality recommended / municipality installed (at
locations that do not satisfy county safety and operations
criteria):
Municipality owns the infrastructure and is
responsible for knockdown replacement/repair
costs.
County provides minor maintenance to maintain
function (excludes knockdowns).
County will perform knockdown/repair on a
reimbursable basis.
Enhanced crossing beacons
(at locations that satisfy
county safety and
operations criteria)
50%
Other Participation Items
Page 23
Other Participation Items
Roundabouts
The county will participate in the cost and maintenance of roundabouts consistent with the
individual elements that make up the roundabout (i.e., pavement, curb and gutter, walk, etc.) as
outlined in these policies.
When one or more approaches to a roundabout are owned and operated by a municipality, cost
participation and maintenance responsibilities will be as depicted below:
Other Participation Items
Page 24
Undergrounding of Overhead Utilities in Vehicle Recovery Zone
As a means of enhancing the safety of the roadside, the county will share equally with the
municipality in the State Aid eligible cost of undergrounding of overhead utilities in vehicle
recovery zones as established in the State Aid Rules to a maximum amount consistent with the
rates identified in the Roadside Enhancement Partnership Program (REPP) section of these
policies.
Engineering
The county's participation in engineering includes design costs – costs incurred prior to the
award of the contract and contract administration costs – costs incurred subsequent to the
award of contract. There are two instances of how engineering cost participation is applied, as
follows:
1. Design and/or contract administration performed by the county and based on the
municipality's share of contract construction.
2. Design and/or contract administration performed by the municipality and based on the
county's share of contract construction.
In either case, the county’s participation in engineering shall be as negotiated by the County
Engineer and approved by the County Board.
Lump Sum, Pro-Rata Items
Proposal forms carry lump sum bidding requirements for the items of Mobilization (2021) and
Traffic Control (2563). Field Office and Field Laboratory (2031) are not, strictly speaking, lump
sum pay items; however, their general characteristics are such as to require that they be handled
the same as Mobilization. A municipality shall be charged a pro-rata share of the above items.
Proration shall be based on a percentage factor applied to the cost amounts chargeable to the
county and the municipality for other construction items. Mobilization, Field Office and Field
Laboratory, and Traffic Control are construction items and shall be subject to the negotiated
percentage charge for engineering.
Pro-rata rates shall remain unchanged throughout the life of a project; from the engineer’s
estimate contained in the construction cooperative agreement through construction.
Invoice Amount Computation
After bids have been received and a contract awarded, and also upon completion of
construction, the unit prices shall be substituted for the estimated unit prices/quantities and the
percentage ratio established originally shall be recomputed.
Other Participation Items
Page 25
Utilization of Tax Increment Financing
This policy has been included to address the use of Tax Increment Financing on county projects
by municipalities. Tax Increment Financing limits expansion of the tax base for new development
and, thereby, limits the availability of additional county Property Tax funding which might be
used on the county highway system.
The county's participation in a project where Tax Increment Financing is utilized by a
municipality will be as follows:
At the time a municipality is requested to approve the preliminary plans for a project, the
municipality must identify, by resolution, whether it intends to use Tax Increment Financing for
any portion of the project cost. If the municipality elects to use Tax Increment Financing from
any Economic Development District for any portion of the project cost, municipal participation
will be 50% of the total engineering and construction cost and 100% of the right-of-way cost for
any portion of the project within that municipality.
Roadside Enhancement Partnership Program (REPP)
Page 26
Roadside Enhancement Partnership Program
(REPP)
The Roadside Enhancement Partnership Program has been incorporated into these policies and
governs only those projects which are along county road corridors within municipalities located
entirely within the Metropolitan Urban Services Area on December 8, 1998 and have been
funded from the “Highway Enhancement” element of the 1999 Capital Budget which was
established by the Hennepin County Board of Commissioners on December 8, 1998 (Resolution
98-12-701R1).
County highway corridors in municipalities located wholly within the 1999 Metropolitan Urban
Services Area (MUSA) were developed during an era when community interest and focus was on
the accommodation of the automobile. As a result, those corridors tended to lack aesthetic
roadside features and produced somewhat stark conditions with little visual appeal or
consideration for mixed use, i.e. intermodal.
The goal of the Roadside Enhancement Partnership Program is to enhance the roadside
environment of such county highway corridors and bolster community support, in terms of both
acceptance and financial assistance, for projects intended for such enhancement. In addition, the
program is intended to increase traveler awareness that such corridors are under the jurisdiction
of the county, but are also intended to support the economic viability and sustainability of the
communities and neighborhoods through which they traverse.
A. Program Objectives:
remove unsightly roadside features
establish the roadway as a good neighbor
make a positive impression on roadway users
increase motorist awareness that the road is a county highway
improve safety for all types of travelers
promote multi-modal use of the corridor
B. Program Prioritization for County Funding:
Enhancements That Improve Corridor User Safety
It is important to improve corridor user safety for people who drive, bike, walk and use transit as
an element of a streetscape enhancement. When municipalities and community organizations
develop corridor enhancement programs, the financial incentive offered by the partnership
program will focus first on improvements that promote safety. Examples of safety improvements
that may also be defined as enhancements to the streetscape include:
Roadside Enhancement Partnership Program (REPP)
Page 27
undergrounding of utilities when poles lie within vehicle recovery zones
construction of off-road bicycle paths that will remove bicyclists from the roadway
construction of sidewalk where safety of pedestrian traffic, existing or projected,
necessitates such action
installation of transit stops to define locations for patrons and provide shelter from the
elements
installation of street and/or pedestrian lights
Enhancements That Promote MulƟ-Modalism
In order to improve modal options available to citizens, the partnership program will provide
financial incentive for improvements that offer an alternative to single occupancy vehicles as
streetscape enhancements are developed. Examples of multi-modal improvements include:
installation of transit shelters, benches and hard surface paving
construction of bikeways and multiple use trails
construction of sidewalks
installation of bicycle racks
Roadway BeauƟficaƟon
Although projects that promote corridor user safety and multi-modalism are of higher priority
within the context of corridor enhancement, improvement of a corridor’s visual aesthetic
remains a strong priority of the partnership program. The partnership program is intended to
restore an aesthetic appeal to the roadside and restore the county road corridor as a “good
neighbor” within the community. Examples of roadway beautification elements include:
planting materials and appurtenances that support their viability (does not include
irrigation)
installation of vertical elements (bollards, banner poles, etc.)
installation of streetscape materials to establish a theme consistent with area
architecture (does not include irrigation)
Screening/SeparaƟon of Adjacent ProperƟes
Occasionally, it is necessary to screen abutting properties from a roadway corridor as a means of
enhancing the visual aesthetics of the area. Separation of properties from the corridor may also
serve to improve corridor user safety (i.e., fences separating parking lots from pedestrian ways).
Increase Awareness of County Highway JurisdicƟon
In order to improve public awareness of the existence of a road as a county highway, the
partnership program will provide a financial incentive for improvements that recognize the
county’s presence. Examples of elements that increase public awareness include:
monuments at municipal entries which recognize the county
roadway/roadside signage which identifies the road as a county route
Roadside Enhancement Partnership Program (REPP)
Page 28
C. Ownership/Maintenance of Improvements
The partnership program anticipates that municipalities will become owners of and will be
responsible for the maintenance of enhancements financed by the county.
D. Partnership Program Funding Levels
County funding under the partnership program is not intended to further write down municipal
cost participation if funding for these items is provided elsewhere in these policies or from other
county funding sources.
Further, the partnership program has limited funds and participation is not guaranteed as
funding limits are programmed and approved on an annual basis by the County Board.
Municipalities are encouraged to submit requests for participation early on during project
development to allow adequate time for fund management.
Street Light InstallaƟon………………………………………………..…50%
The partnership program will participate with municipalities to provide adequate, uniform street
lighting for the safety of motorists, bicyclists and pedestrians.
Pedestrian Level Light InstallaƟon…………………………………..50%
Where street lighting cannot serve the sidewalk or off road trail, the partnership program will
participate in the cost.
If street lighting can serve the sidewalk or off road trail, the partnership program will not
participate in the cost.
Undergrounding of Overhead UƟliƟes……………………………..50% or 33%
The partnership program will participate with municipalities based upon conditions that exist
along the corridor. If the undergrounding is for safety purposes, the partnership program will
contribute at a 50% level. If the undergrounding is to enhance the visual aesthetics of the
corridor, the partnership program will contribute at a 33% level.
Note: The maximum partnership program contribution for undergrounding overhead utilities
will be $500,000 per centerline mile (project length) under the 50% level and $330,000 per
centerline mile (project length) under the 33% level.
ConstrucƟon of Sidewalks for Pedestrian Safety……………….50%
The partnership program will participate where pedestrian safety, existing or projected,
necessitates construction of sidewalks.
Enhancements that Promote MulƟ-Modalism………………….50%
The partnership program will participate to promote the use of transit by the public, including
transit stops, shelters, benches, hard surface paving, bike racks, bikeways and multiple use trails.
Roadside Enhancement Partnership Program (REPP)
Page 29
Roadway BeauƟficaƟon……………………………………………………33%
The maximum partnership program contribution will be $330,000 per centerline mile.
Note: Since surface treatments (color, scoring patterns, etc.) have limited visual impact on the
motorist, the partnership program will not contribute toward the cost of the improvements.
Screening/SeparaƟon of Adjacent ProperƟes……………………50%
The partnership program will participate equally with municipalities to provide security for
corridor users. Examples of security improvements include fencing which separates parking lots
from adjacent public bicycle and pedestrian ways and lighting at transit stops. If trees and
landscaping are used as a method of providing screening or separation; the county will
participate in such items at this higher rate.
Increase Awareness of County Highway JurisdicƟon………….Up to 50%
The partnership program will contribute up to 50% for monuments at municipal boundaries that
recognize the county and the road as a county highway.
E. MUSA Municipalities
Municipalities wholly within the Metropolitan Urban Services Area (MUSA) on December 8, 1998:
1. Bloomington
2. Brooklyn Center
3. Brooklyn Park
4. Crystal
5. Deephaven
6. Edina
7. Excelsior
8. Fort Snelling
9. Golden Valley
10. Greenwood
11. Hopkins
12. Long Lake
13. Medicine Lake
14. Minneapolis
15. Minnetonka
16. Minnetonka Beach
17. Mound
18. New Hope
19. Osseo
20. Richfield
21. Robbinsdale
22. Shorewood
23. Spring Park
24. St. Anthony
25. St. Louis Park
26. Tonka Bay
27. Wayzata
28. Woodland
STAFF REPORT Agenda Item: 10b.
Council Meeting:
November 20, 2023
Prepared By:
Interim Administrator Gottschalk
Topic:
Online City Meetings Participation
Action Required:
Staff Direction
Summary
The City has experienced repeated incidents of online participants abusing online open
forum participation as a platform for non-city business. Some instances have included
vulgar and offensive references. At the Council meeting on November 9, 2023, staff was
directed to bring back the topic of online participation at City Council meetings for
discussion.
Staff consulted the City Attorney about options to mitigate the abusive conduct while still
promoting public participation.
The final decision for how public participation is received in the meetings is at the
discretion of the Council. Staff recommends continuing to host the meetings online and
allowing staff and applicants included on the agenda items to participate virtually but, for
the time being, limiting public comment to in person comments or written submissions.
As an alternative to including written submissions, Council could instead direct staff to
read written comments into the public record rather than including the verbatim written
submissions in each Council packet.
Staff will continue to research options for safely supporting virtual participation access to
the meetings for the public in the future. The City Council should provide staff with
direction on future meeting format for online participation.
Financial/Budget
Depending on the necessary research, staff and City Attorney time are the only costs
associated with this discussion.
Options
1. Provide staff with direction on future Council meeting format for online
participation.
Recommendation
Provide staff with direction on future Council meeting format for online participation.
Council Action
1. Provide staff with direction on future Council meeting format for online
participation.
Attachments
None
STAFF REPORT Agenda Item: 10c.
Council Meeting:
November 20, 2023
Prepared By:
Interim Administrator Gottschalk
Topic:
Police Canine Request
Action Required:
Direction
Summary
The Police Department received notice from Police Officer Clay Decker that he intends
to separate employment with the City of Corcoran. Officer Decker is currently the
department’s handler for Police Canine Zeke. Officer Decker is requesting that the city
retire Zeke from service and allow Zeke to be sold to him.
Zeke was born on March 25, 2016, and purchased by the city with donated funds in
January 2018. The initial purchase price and new handler training had a package cost
of $12,900 through McDonough K9. Canine Zeke worked with his first handler from
February 2018 until the handler separated from the city in December of 2020. In 2021,
Officer Decker was selected as Zeke’s new handler. The interim boarding and new
handler training for Officer Decker and Zeke in 2021 was $7,850. Officer Decker and
Zeke have worked together since that time.
Zeke has been an excellent regional resource. So far in Zeke’s career he has been
deployed over 193 times with a majority of those deployments for drug searches and
tracking people. From those deployments 78 people have been charged.
On November 8, 2023, Officer Decker took Zeke to the veterinarian for his annual exam
and general wellness check. The exam indicates no health concerns and indicates that
he is fit to continue working. There is note of a recent Lyme exposure that should be
monitored, but no adverse health effects are observed at this time.
Staff consulted with the city’s current canine trainer, Mark McDonough. McDonough
indicated that the typical working age of police canines is up to ages 8-10 years old. If
the city elects to decline Officer Decker’s request for retiring Zeke and return Zeke to
service with another handler, the earliest handler training available is March 25, 2024.
Zeke would be 8 years old at the start of the training. Assuming a qualified handler is
identified, the cost of training a new handler with Zeke would be $6,500 for the class
plus 8-10 weeks of handler training wages.
McDonough indicated that Zeke has had a successful career; but if the city decides to
invest in a new handler, it would be a better investment to start with a new dog rather
than retraining Zeke with a new handler for the presumably short working life remaining.
The current total cost for a new canine and handler training is $17,500 plus 12-13
weeks of handler training wages. McDonough offered assistance to the city in
Staff Report—November 20, 2023 Council Meeting Prepared by Interim Administrator Gottschalk
Page 2
attempting to obtain a $7,500 grant for a new canine. He indicated a high likelihood of
success in obtaining the grant. If the city elects to continue the canine program and is
successful in the grant application, an additional $10,000 would be necessary to fund
the new canine and its handler training. The city is scheduled to receive $292,661 in
state public safety aid money on December 26, 2023. The city could elect to use
$10,000 of the public safety aid money to continue the program or use another funding
source. The City would still need to fund the new handler’s wages during the training.
If the Council elects to retire Zeke, staff recommends selling him to his current handler.
Zeke’s current handler is aware of the considerations of owning a high-drive, police
trained dog and is qualified to meet Zeke’s needs. It is common practice for cities to sell
a retiring canine to its handler at the end of the canine’s service life for $1, this ensures
that the canine goes to a well-qualified care giver. The Council can set whatever price it
sees fit if selling Zeke is the preferred action. Staff contacted Officer Decker’s new
employer and they indicated that Zeke would not be working for their department.
Financial/Budget
The financial implications will be dependent on the Council’s preferred course of action.
Options
1. Direct staff to retire Police Canine Zeke from service and have the City Attorney
draft a sale and indemnification agreement; and provide staff with direction on
the future of the Police Department Canine Program.
2. Direct staff to arrange temporary care for Police Canine Zeke, conduct a Canine
Handler selection process, and register for an upcoming Canine Handler training.
3. Provide staff with other direction.
Recommendation
Direct staff to retire Police Canine Zeke from service and have the City Attorney draft a
sale and indemnification agreement; and provide staff with direction on the future of the
Police Department Canine Program.
Council Action
1. Direct staff to retire Police Canine Zeke from service and have the City Attorney
draft a sale and indemnification agreement; and provide staff with direction on
the future of the Police Department Canine Program.
Attachments
None
STAFF REPORT Agenda Item: 10d.
Council Meeting:
November 20, 2023
Prepared By:
Kathy Hughes
Topic:
Authorization to Disburse Claims
Action Required:
Approval
Summary
Due to the November and December City holiday’s falling on regularly scheduled
Council meeting days, the City will only hold Council meetings on Monday, November
20, 2023 and Monday, December 18, 2023.
With the change to Council’s schedule, there will be multiple weeks before and after the
December meeting. Staff requests authorization to process claims once between the
November 20 and December 18 meeting, and once between the December 18 and
January 11 meeting. This practice would have Council formally approve claims at the
December 18 and January 11 meeting.
Without this authorization, we cannot comply with State Statute 471.425 requiring
prompt payment of claims.
Financial/Budget
There is no financial or budget impact.
Options
1. Authorize staff to process claims once between November 20 and December 18,
and once between December 18 and January 11. Claims will be formally
approved at the December 18 and January 11 meeting.
2.Decline to authorize staff to disburse payment of claims outside of scheduled
Council meeting.
Recommendation
Authorize staff to disburse payments of claims once between November 20 and
December 18, and once between December 18 and January 11 Claims will be formally
approved at the December 18 and January 11 meeting.
Council Action
Consider a motion to authorize staff to disburse payments of claims once between
November 20 and December 18, and once between December 18 and January 11.
Claims will be formally approved at the December 18 and January 11 meeting.
Agenda Item: 11a.
Page 1 of 3
8200 County Road 116 Corcoran, MN 55340
763-420-2288 www.corcoranmn.gov
MEMO
Meeting Date: October 26, 2023
To: City Council
From: Dwight Klingbeil, Planning Technician
Re: Planning Project Update
Projects/comments in blue italics are new.
The following is a status summary of active planning projects:
1.Sunram IUP (PID 26-119-23-21-0006) (City File No. 23-015) Ryan Sunram
applied for an Interim Use Permit to allow staging and stockpiling soil for
construction projects at 20305 County Road 50. The Public Hearing for this item
was held during the September 7, 2023, Planning Commission Meeting. After
some discussion the Planning Commission voted to recommend approval of the
IUP request with the addition of a 35-foot maximum stockpile height. This item
was reviewed by Council at the September 28 and October 12, 2023 regular
meeting, and was approved as presented with the removal of the condition that
the applicant be required to provide email updates to the surrounding properties.
2.Accessory Structure Zoning Ordinance Amendment (Citywide) (City File 23-
021)After some discussion at the August 24th Regular Meeting, Council directed staff
to bring forward an amendment to Section 1030.020 of the Zoning Ordinance to allow
flexibility from the eave and overhang requirements on new accessory buildings to
match legal nonconforming structures on the property. The Public Hearing for this
item was held at the October 5, 2023, Planning Commission meeting. After some
discussion, the Planning Commission motioned 3-0 to recommend approval of the
staff alternative of a 12” minimum standard eaves and overhangs on accessory
buildings regardless of sidewall height. Council voted to approve Staff and Planning
Commission’s recommendation of a 12” minimum standard for eaves and overhangs
at the October 26, 2023, regular meeting, and adopted the summary ordinance at the
November 9, 2023 regular meeting.
3.Ordinance Cleanup (Citywide) (City File 23-022) At the request of staff, Council
authorized Staff make minor edits to Title IX & X of the City Code. The edits address
minor typographical errors, formatting errors, and other inconsistencies. The update
11a.
Page 2 of 3
will also include an expansion to the public hearing notice radius from 350 feet to 500
feet. The public hearing for this item was held at the October 5, 2023, Planning
Commission meeting. After some discussion, the Planning Commission motioned to
recommended approval of the draft ordinance and draft resolution, as presented by
staff. Council voted to approve the ordinance update at the October 26, 2023, regular
meeting, and adopted the summary ordinance at the November 9, 2023 regular
meeting.
4.Commercial and Industrial Development Standards (Citywide) (City File 23-023)
The purpose of this zoning ordinance amendment is to address and evaluate the
allowed uses and use specific standards within commercial and industrial
developments. A draft work plan is scheduled to go to City Council at the November
20, 2023, regular meeting. If adopted as presented, the Planning Commission will be
asked to provide initial feedback on the update at their regular meeting on December
5, 2023.
5.Minks Preliminary Plat, Final Plat, and Variance (PID 27-119-23-43-0005) (City
File 23-025)
Lyndon Minks applied for a preliminary plat, a final plat, and a variance which would
allow him to adjust the western lot line of his property at 6925 Old Settlers Road. This
item was deemed complete for review, the public hearing is scheduled for the
January 4, 2024, Planning Commission meeting.
6.3019 Addition Comprehensive Plan Amendment, Rezoning, and Preliminary
Plat (PID 07-119-23-14-0003) (City File 23-027)
Criag Scherber & Associates LLC have applied for a Preliminary Plat, Rezoning, and
Comprehensive Plan Amendment for a Residential and Commercial Development on
the property at PID 07-119-23-14-0003. The application includes 15 commercial lots
and 4 single-family residential lots. This item was deemed incomplete for City Review
and is not scheduled for any upcoming meetings.
7.Hope Community Comprehensive Plan Amendment, Rezoning, Preliminary
PUD, Preliminary Plat (PIDs 11-119-23-14-0003, 11-119-23-14-0005, 11-119-23-
14-0006, and 11-119-23-11-0012)(City File 23-028).
Hope Community Church submitted an application to move forward with the Hope
Community mixed-use concept plan reviewed by Council earlier this year. The
application was determined to be incomplete and is not yet scheduled for public
meetings. The applicant communicated their intent to resubmit with the goal of the
item being scheduled for January public meetings.
8.Khacholing Center Place of Worship CUP (PID 06-119-23-13-0002) (City File 23-
029)
Lobsang Yeshi & Nga Thi Ngoc Nguyen, of the Khacholing Center, applied for a
Conditional Use Permit to hold regular religious assembly services at 23360 Oakdale
Drive. This item is incomplete for City review and is not scheduled for any upcoming
meetings.
11a.
Page 3 of 3
9.Pioneer Trail Industrial Park Final Plat & Final PUD (PID 32-119-23-43-0005, 32-
119-23-43-0006, 32-119-23-43-0013)(City File 23-030).
Contour Development LLC has applied for a Final Plat and a Final PUD at 6210
Pioneer Trail. The application consists of 0 lots and 3 outlots. This application is
incomplete for City review and is not currently scheduled for any upcoming meetings.
10.Lister Garage CUP (PID 32-119-23-43-0005, 32-119-23-43-0006, 32-119-23-43-
0013) (City File 23-030).
On behalf of Dan and Peggy Lister, J Brothers Design, Build, and Remodel has
applied for a Conditional Use Permit to allow an accessory structure with sidewalls
that exceed 10 feet to be constructed in the front yard of 23615 Julie Ann Drive. This
item is still being reviewed for completeness and is not currently scheduled for an
upcoming meeting. If complete, the application could be scheduled for a public
hearing at the Planning Commission as soon as January 4, 2024.
City of Corcoran
2023 City Council Schedule
Below is a tentative schedule for City Council meetings. The items and schedule are
subject to change.
December 18, 2023 (Monday Meeting - Only Meeting in December )
•Truth and Taxation Hearing
•Final 2024 Budget and Levy
•Draft 2024 Fee Schedule
•2024 Wage Schedule
•2024 Enterprise Fund Budget
•2024 Fee Schedule Adoption
•Website Maintenance Update and Cost Comparison
•Planning Project Update
•2022 Audit Presentation and Annual Financial Report
•Solid Waster Haulers Renewals and Staff Report
•Hennepin County Signal Agreements
•Call for Work Sessions in First Quarter 2024
•Closed Session: Land Sale Agreement
2024
January 11, 2024
•Firearms Ordinance Review
•Oaths of Office
•Annual Appointments
•Calling of Bonds in 2024
•Cropland Bids
•Discuss the Assessor Contract – Need to Give Notice of Renewal by March 1, 2024 – If
RFP Start in December
•Funding Plan for Hackamore and City Center Drive and 79th Place – 2023A bonds and
ARPA
January 25, 2024
•Construction Hours Review – Annually After Change in 2021
•Calling of Bonds in 2024
•Set Sale of Bonds
•Holiday Toy and Food Drive – Budget and Date Selection
•Park Signs Discussion
•Hennepin County Signal Agreements
February 8, 2024 Work Session (Tentative)
•Parks and Trails Fund – Review Interest Options
•LPR Cameras
Agenda Item:13.
Page 2 of 2
February 22, 2024
•Long Range Planning Fund / 2023 Transfers
•RFP – History and Discussion of RFP Schedule
•Calling of Bonds in 2024
•Re-appoint Commissioners to Expired Commission Seats (Consent)
February 22, 2024
•2023A Bond Sale
•Watershed Letter of Support (Consent)
March 14, 2024
•Park Signs Plan
•MS4 – Salt Storage Ordinance
March 28, 2024
•NW Trails Resolution of Support DNR Trails Funding
•THC Regulations Update