HomeMy WebLinkAbout2025-10-23 City Council Work Session Agenda Packet1.Call to Order/Roll Call
2.Scheduled Items
a.Community Development Department 2026 Budget Briefing
b.Public Safety 2026 Budget
3.Adjournment
Corcoran City Council - Work Session Agenda
October 23, 2025
5:00 PM
*Includes Materials - Materials relating to these agenda items can be found in the Council Chambers Agenda
Packet book located by the entrance. The complete Council Agenda Packet is available electronically on the
City website at www.corcoranmn.gov.
1
STAFF REPORT Agenda Item: 2.a
Council Meeting:
October 23, 2025
Prepared By:
Natalie Davis, Community Development Director
Topic:
Community Development Department 2026 Budget
Briefing
Action Required:
Direction
Council Action
Attachments
1. 2025-10-23 Community Development Department - no videos.pptx
2. 2025-10-23 Community Development Department Budget Itemized.pdf
2
Community Development Department
2026 Budget Briefing
3
2025 & 2026
Organizational
Chart
4
Services We Provide
•Review of development applications
•Long-term and strategic city planning and implementation
•Educate residents, property owners, and developers about ordinances, regulations, and plans
•Management of development escrows and financial securities
•Support the Planning Commission, Parks & Trails Commission, and Garden Club
•Parks planning and development
•Youth recreation programming
•Park amenity reservations
•Community engagement events
•Code enforcement and inspections
•Rental licensing and inspections
•New home construction site inspections
•Building and land disturbance permits
•Sign and fence permits
5
Planning Activity
•YTD City Initiated Processes Completed: 2
•YTD Land Use Applications Processed: 27
•Administrative Permits: 2
•Agricultural Preserve: 1
•Concept Plans: 6
•Conditional Use Permits: 4
•Comprehensive Plan Amendments: 2
•Easement Vacations: 4
•EAW: 1
•Final Planned Unit Development (PUD) Plans: 1
•Final PUD Amendments: 4
•Still in the works:
•Filed Land Use Applications: 13
•City-Initiated Processes: 3
•Final Plat: 3
•Lot Line Adjustment: 1
•Minor Subdivision: 1
•Ordinance Updates: 4
•Preliminary Plat: 5
•Rezoning: 1
•Site Plan: 4
•Variance: 6
6
2025
Construction
Services
Activity
•Total Permits Issued YTD: 975
•New homes YTD: 165
•General Building Inspections Completed YTD by MetroWest: 5,000+
•Final Grade and New Home Construction Site Inspections YTD:
•New Home Construction Escrow and Inspections Implemented in 2025
•Over 100 inspections completed by staff
•Increased net tax capacity
•2024 - $18,897,699
•2025 - $20,467,851
•2026 - $23,606,106
7
2025 Rental Licenses & Code Enforcement Activity
•Single Family Homes: 23
•Townhomes: 35
•Apartment Units: 153 (1 building)
•59 Active Rental Licenses
•17 new Rental Licenses established in 2025
•10 Rental Licenses expired in 2025
•32 Rental Licenses renewed
•12 Rental License inspections completed by staff
•Renewal inspections to begin in 2026
•Staff is working through 3 potential unlicensed rental
property cases
•New Code Enforcement cases in 2025: 33
•Cases resolved in 2025: 30
•Active cases: 8
•Total inspections completed by staff: 65
8
2025 Recreation Activity
•Night to Unite
•Neighborhood Party at Public Works estimated
at 1,100 people
•18 additional neighborhood parties throughout
the community
•Tree Giveaway
•Provided 625 trees, for free, to the community
with help from the Northwest Area Jaycees
•Youth Baseball
•Approx. 200 registrants
•Garden Club
•Worked with the Garden Club and the Parks &
Trails Commission to provide a shed and tools
for the Club to further beautification efforts for
Memorial Garden
9
2025 Recreation
Activity
•Bark in the Park
•2nd Year
•Estimated 50 attendees
•Still to come:
•2025 Holiday Toy & Food Drive
•2024 Stats:
•7 neighborhoods
•1,501 pounds of
food/personal care items
•$150 in monetary donations
for Cross Services.
•$11,670 in toys and
monetary donations for Toys
for Tots
10
2025 Recreation Activity
•Heritage Park
•Finalized design and broke ground
•Anticipated completion May 2026
•Diamond Lake Regional Trail
•Received $15,000 design
reimbursement from Three Rivers
•Submitted for HUD grant
reimbursements
•Already received $250,000
•Anticipated to receive final
$250,000 by end of 2025
•Working with DNR for potential
Outdoor Recreation Grant funding for
Heritage Park
11
2026 Opportunities
•Kick-off of 2050 Comprehensive Plan
•Strategic Economic Development Plan
•Master Park Plan
•Identify and proceed with next park development projects
•Municode implementation in collaboration with City Clerk’s Office
•Heritage Park Grand Re-Opening
•Park building at Heritage Park to be available for public use
•Community engagement for Civic Campus Detail Planning
•First time renewal inspections of rental properties will occur
12
Community Development Department
Budget Summary
Business Unit Total 2025 Budget Total 2026 Budget 2025/2026
Difference
% Change
Planning
& Code
Enforcement
$413,491 $430,131 $16,640 4%
Construction
Services
$794, 017 $980,493 $186,476 23.5%
Recreation $290,612 288,787 - $1,825 - 0.6%
Total $1,498,120 $1,699,411 $201,291 13.4%
13
Planning & Code Enforcement
Budget Summary
Budget Item Total 2025
Budget
Total 2026
Budget
2025/2026
Difference
% Change v
Planning Personnel
Costs
(Wages, Benefits)
$308,441 $329,731 $21,290 6.9%-Increase in wages including cost of
living adjustment and annual step
increases.
Planning
Professional
Services
$88,100 $80,000 - $8,100 -9.2%-Estimated reduced reliance on
Landform for code enforcement and
Stantec for GIS. Expected to pay for half
of cost for Municode. 2050 Comp Plan
to be paid out of long-term planning.
Planning Training
and Operating
Expenses
$16,950 $20,400 $3,450 20.4%-Increase in estimated costs for software
and dues and memberships.
14
Construction Services
Budget Summary
Budget Item Total 2024
Budget
Total 2025
Budget
2024/2025
Difference
% Change Comments
Construction
Services
Personnel
Expenses
$297,382 $329,693 $32,311 10.9%-Increase in wages (COLA and annual step
increases), increase in employer paid insurance.
Construction
Services
Professional
Services
$450,000 $600,000 $150,000 33.3%-Metrowest expenses exceeded $600K in 2024
and are projected to hit at least $600K again in
2025. Increase is offset with expected increase
in building permit revenue. If permit revenue is
less than anticipated in 2026, then demand on
professional services would also decrease.
Construction
Services
Training and
Operating
Expenses
$46,635 $50,800 $4,165 8.9%-Increase in operating supplies as a result of
specialized inspections carried out by staff.
-Increase in estimated engineering fees based on
2024 and 2025 data.
Material changes (Greater than $5,000 and a 10% increase) highlighted in yellow
15
Recreation
Budget Summary
Budget Item Total 2024
Budget
Total 2025
Budget
2024/2025
Difference
% Change Comments
Recreation
Personnel (Wages
and Benefits)
$232,212 $232,637 $425 0.2%- Increase in wages (COLA and annual
steps) but offset with decrease in
budgeted overtime and employer
paid insurance.
Recreation Training
and Operating
Expense (including
Professional Services
and Community
Engagement)
$58,400 $56,150 - $2,250 -3.9%- Reduction in anticipated credit card
fees based on 2024 and 2025 data
- Park Planning anticipated to be
primarily paid out of park
dedication.
16
Request
Provide feedback on the proposed material budget changes.
17
2026 Itemized Community Development Department Budget
Planning & Code Enforcement 2025 Budget 2026 Budget Amount Change Percentage Change
100-41910-50101 Full-Time Employee - Regular 213,183 241,092 27,909 13%
100-41910-50102 Full-Time Employee - Overtime 1,000 1,000 0 0
100-41910-50121 PERA 16,064 18,157 2,093 13%
100-41910-50122 FICA 13,280 15,010 1,730 13%
100-41910-50126 Medicare 3,106 3,511 405 13%
100-41910-50127 MN Paid Leave 0 1,061 1,061 N/A
100-41910-50130 Employer Paid Insurance 55,645 44,411 -11,234 -20%
100-41910-50207 Training and Instructional Supplies 9,900 9,900 0 0%
100-41910-50210 Operating Supplies 600 500 -100 -17%
100-41910-50300 Professional Services 88,100 80,000 -8,100 -9%
100-41910-50307 Personnel Administration 4,500 4,500 0 0%
100-41910-50308 Software 4,600 7,500 2,900 63%
100-41910-50365 Workers Comp 1,663 989 -674 -41%
100-41910-50433 Dues and Membership 1,850 2,500 650 35%
Total Expenditure 413,491 430,131 16,640 4%
Construction Services 2025 Budget 2026 Budget Amount Change Percentage Change
100-42400-50101 Full-Time Employees - Regular 218,021 241,340 23,319 11%
100-42400-50102 Full-Time Employees - Overtime 2,000 1,200 -800 -40%
100-42400-50121 PERA 16,352 18,191 1,839 11%
100-42400-50122 FICA 13,518 15,039 1,521 11%
100-42400-50126 Medicare 3,162 3,518 356 11%
100-42400-50127 MN Paid Leave 0 1,062 1,062 N/A
100-42400-50130 Employer Paid Insurance 36,009 41,720 5,711 16%
100-42400-50207 Training and Instructaional Supplies 8,250 11,200 2,950 36%
100-42400-50300 Professional Services 450,000 600,000 150,000 33%
100-42400-50303 Engineering Fees 35,000 37,000 2,000 6%
100-42400-50307 Personnel Administration 3,000 3,000 0 0%
100-42400-50308 Software 385 400 15 4%
100-42400-50331 Travel Expense 500 500 0 0%
18
100-42400-50365 Workers Comp Insurance 5,320 4,623 -697 -13%
100-42400-50432 Credit Card Fees 1,500 700 -800 -53%
100-42400-50433 Dues and Memberships 1,000 1,000 0 0%
Total Expenditure 794,017 980,493 186,476 23%
Recreation 2025 Budget 2026 Budget Amount Change Percentage Change
100-45100-50101 Full-Time Employees - Regular 124,535 140,125 15,590 13%
100-45100-50102 Full-Time Employees - Overtime 600 0 -600 -100%
100-45100-50111 Part-Time Employees - Regular 29,997 32,113 2,116 7%
100-45100-50121 PERA 11,590 12,918 1,328 11%
100-45100-50122 FICA 9,581 10,679 1,098 11%
100-45100-50126 Medicare 2,241 2,498 257 11%
100-45100-50127 MN Paid Leave 0 758 758 N/A
100-45100-50130 Employer Paid Insurance 46,749 24,380 -22,369 -48%
100-45100-50207 Training and Instructional Supplies 4,000 4,000 0 0%
100-45100-50210 Operating Supplies 23,000 23,000 0 0%
100-45100-50213 Community Engagement Program 22,100 22,100 0 0%
100-45100-50300 Professional Services 4,500 5,000 500 11%
100-45100-50307 Personnel Administration 3,000 1,500 -1,500 -50%
100-45100-50365 Workers Comp 3,919 7,666 3,747 96%
100-45100-50417 Uniforms 200 250 50 25%
100-45100-50432 Credit Card Fees 4,000 1,200 -2,800 -70%
100-45100-50433 Dues and Memberships 600 600 0 0%
Total Expenditure 290,612 288,787 -1,825 -1%
Material Changes of $5,000 or more AND 10% change since 2025 are highlighted in yellow
19
STAFF REPORT Agenda Item: 2.b
Council Meeting:
October 23, 2025
Prepared By:
Jay Tobin, City Administrator
Topic:
Public Safety 2026 Budget
Action Required:
Direction
Summary
Request that Council to discuss the 2026 Public Safety Budget and provide direction.
Financial/Budget
2026 Public Safety Line Item Budget by Business Unit for discussion and direction
Recommendation
Recommend that Council to discuss the 2026 Public Safety Budget and provide direction.
Council Action
Discuss presentation and provide direction.
Attachments
1. 2026 Public Safety Budget Line Items.pdf
2. 2026 Public Safety Budget Briefing.pdf
20
2026
Public Safety Budget Brief
DRAFT Line Items
21
REVENUE (Draft)
Changes greater than $5k and a 10% increase highlighted in blue.
Business Unit: POLICE (Draft)
Changes greater than $5k and a 10% increase highlighted in blue.
22
Business Unit: Police Administration (Draft)
Changes greater than $5k and a 10% increase highlighted in blue.
Business Unit: Emergency Mgmt. (Draft)
Changes greater than $5k and a 10% increase highlighted in blue.
Business Unit: Fire (Draft)
Changes greater than $5k and a 10% increase highlighted in blue.
23
Totals by Business Unit (Draft):
Expenses
Revenue
24
2026
Public Safety
Budget Briefing
25
26
CORCORAN POLICE MISSION STATEMENT
It is the mission of the Corcoran Police Department to provide a sense of
security for the people by protecting life and property, enforcing laws and
ordinances, and providing quality service to the community. The
Department will display the highest integrity, and regard each citizen with a
focused and unbiased attitude. Our citizens will determine our success.
Integrity
The Department and its personnel can only succeed in their mission if we
maintain our integrity. Trust is the core element. Once that trust is broken, by
an individual or by the Department, our actions are rightfully called into
question. The Department and its employees must hold themselves to a
standard that is beyond reproach.
Community
The cornerstone of this Department is the relationship we have with the
community we serve. Our ability to be effective in carrying out our mission is
based on the credibility we have with the community. Understanding that we
are a part of, and not separate from, the community is critical. Although we are
granted full-time responsibility for policing the community, we cannot do it
without the approval and cooperation of the public. The Department strives to
enhance this relationship in several ways: By ensuring that each police contact
is carried out fairly and with respect; by seeking input from the public on our
programs, procedures and priorities; by being active in community and its
programs.
Pride
The Department is a proud institution and works to develop this pride in its
sworn officers, civilian and volunteer personnel. We are proud of our rich
tradition of providing quality police services to the residents and visitors of
Corcoran. We are proud to be a part of a noble profession that is called upon to
maintain order in a free society. We are proud of the real partnerships we have
with the people we serve. We are proud of the highly motivated, highly trained,
and highly respected personnel we have.
27
New Police Department Faces
•Dani Hoffman July 21, 2024
•Sam Mahr July 21, 2024
•K9 Rocky November 22, 2024
•Josh Reisner December 2, 2024
•Beau Hartneck December 30, 2024
•Jack Peluf January 27, 2025
•Darren Bohlsen July 7, 2025
28
Retirement
Officer Steve Warren
January 6, 1997 – February 18, 2025
28 Years of Service
29
Reserve Lt.
John Kieffer
April 14, 1983 – October 11, 2025
42 Years of Volunteer Service
Founding Member of the
Corcoran Police Reserve Program
30
Awards and
Recognition
•Deputy Director Ryan
Burns 30 Years of Service
•Sergeant Pete Ekenberg
and Director Matt
Gottschalk 10 Years of
Service
•Director Matt Gottschalk
and Lieutenant Darren
Bohlsen I-94 Chamber
First Responders Award
•Multiple Public
Commendation Awards
31
Corcoran
Community Events
•Corcoran Country Daze
•Presidential Inauguration
•Truck Safety Seminar
•Firearms Safety Class
•Demo Derby
•Rodeo
•Tractor Pull
•Holiday Toy and Food Drive
•Shop With a Cop
•Night to Unite
•Coffee With a Cop
32
33
Multi-
Jurisdictional
Officer Trainings
and Development
Opportunities
34
Community Impact
•Multiple Successful K9 Deployments
•Addition of LUCAS Device to Squads
•New Sign Trailer and Speed Trailer
•New Lieutenant Position
•Grant Funded Coffee With a Cop Program
•Contributions from the Corcoran Police Association
•Breastfest Donation
•Pink & Purple Patch Program
•Department Challenge Coins
•Flock Success
•Armed Assault Suspect With Warrant Located & Arrested
•1st Degree Criminal Sexual Conduct Suspect Located and Arrested
•Drive-by Shooting Suspect Identified and Weapon Recovered
•173 Case Affiliated Uses Since Implementation (Traffic, Warrants,
Alerts, Etc.)35
Challenges &
Continued Efforts
Multiple Staff Critical Incident Debriefs
Personnel and Shift Coverage
Equipment Delays
County Prosecution
Limited Investigative Capacity
Future Fire Planning
Attempted Recruitment and Hiring for Multiple Vacant Positions:
•Police Officer
•PT Police Officer
•Reserve Officer
36
Corcoran Fire Service
If Corcoran were covered by only one
fire department, it would be in the top
25% of all fire departments in the state
for calls for service.
37
Public SafetyDirector of
Public Safety
(Gottschalk)
Public Safety
Administrative
Manager
(Steelman)
Administrative
Assistant/Evidence
Specialist
(Fadden)
Police Officer
(Edstrom)
K9 Police Officer
(Lawson)
Sergeant
(Wilcox)
Sergeant
(Ekenberg)
Police Officer
(Peluf)
Police Officer
(Hoffman)
Police Officer
(Mahr)
Police Officer
(Olson)
Police Officer
(Retiree Backfill)Reserve Officer
(Volunteer)
Deputy Director
of Public Safety
(Police) (Burns)
Detective
(Spellacy)
Police
Officer
(Part-time)
Solid:
Full-time
Dark with Dots:
NOT FILLED
Solid with Dots:
Part-time
Solid with Lines:
Contract
Solid with
Stripes:
Reserves
Chart Key
Hanover Fire
Services
(Contract)
Emergency
Management
Services
(Interagency)
Reserve Officer
(Volunteer)
Reserve Officer
(Volunteer)
Reserve Officer
(Volunteer)
Police
Officer
(Part-time)
Police
Officer
(Part-time)
Police
Officer
(Part-time)
Police
Officer
(Part-time)
Embedded
Social Worker
(Contract)
Administrative
Assistant
(Heinecke)
Police Officer
(Hartneck)
Lieutenant
(Bohlsen)Community
Service Officer
Reisner)
Community
Service Officer
(Du Houx)
West
Suburban Fire
Services
(Contract)
Rogers Fire
Services
(Contract)
North Memorial
Emergency
Medical Services
Deputy Director
of Public Safety
(Fire & Emergency
Management)
(New 2026)
ICPOET Cadet
(New 2026)
Police Officer
(New 2026)
Police Department Staffing
(2026 Proposed Positions Outlined in Green)
Reserve Officer
(Volunteer)38
2026 Public Safety New Positions
•Police Officer & Police Cadet
•Mission Essential Tasks
•Community Safety & Law Enforcement Services
•Consistent Mid-Shift Patrol Coverage
•Depth of Staff to Cover Training & Absences
•Career Development Opportunities for Patrol Officers (i.e. Temporary Investigations, etc.)
•Flexibility and Available Time Off for Patrol Officers
•Deputy Director- Fire
•Mission Essential Tasks
•Pro-Active Fire Service and Emergency Management Development and Planning
•Manage and Explore Options With Existing Service Partners
•Subject Matter Expert to Serve the City’s Interests and Priorities
•Identify Cost Mitigation Strategies for Current Fire & EMS Services
•Strategic Synchronization of Competing Interests in Fire and EMS Parternships
•Update and Maintain City Emergency Management Plan
•Execution of City Strategies and Priorities
39
Public Safety- Revenue
Largest Revenue Change Drivers
-Police State Aid 33423: Increased Number of Officers
-Special Police Services 34201: Pass Through Funds- Event Fees
-Fines 35100: Historical
40
Public Safety- Police
Largest Cost Drivers
-Personnel Costs 50101 – 50130 & 50365: 3.5% COLA Adjustment, Benefits, Police Cadet & Police Officer, and
Remaining Balance of 2025 Police Lieutenant
-Training 50207: New Employees and Inflation
-Operating Supplies 50210: Inflation, Growth, and 4 Taser 10s
-Motor Fuels 50212: Inflation and Growth
-Professional Services 50300: Flock Cameras $27,000, ALPR Audit $3,000, and Video Redaction Service $3,000
-Uniforms 50417: Inflation and Growth 41
Public Safety- Police Administration
Largest Cost Drivers
-Personnel Costs 50101 & 50130: 3.5% COLA Adjustment and Benefits
42
•Largest Cost Drivers
-Professional Services 50300: Service Contracts Growth and Inflation 19.63%
-Personnel Costs: Fire Deputy Director Position
Public Safety- Fire
43
•Expenses
•Revenue
Public Safety- Totals
44
Thank You
45